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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 6 June 2017
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Frank Pardon (Chair), Jess Glasgow, Tony Wellington, Frank Wilkie
“Noosa Shire – different by nature”
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Full text of sections 2 to 89 (of 94)
Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
REPORTS FOR CONSIDERATION OF THE COMMITTEE 3
1 NOOSA TRANSPORT STRATEGY 2017-2027 - ADOPTION 3
2 CAPITAL PROGRAM DELIVERY STATUS - APRIL 2017 10
3 1617T111 ALERT FLOOD WARNING STATIONS 25
4 FUTURE OF HANG GLIDING AND PARAGLIDING ACTIVITY - TINGIRA
CRESCENT SUNRISE BEACH 29
5 ASSESSMENT OF EXPRESSIONS OF INTEREST FOR COMMERCIAL HIGH
USE PERMITS (1617E119) 39
6 NON-CURRENT ASSET ACCOUNTING POLICY UPDATE 58
7 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND ONE) - PROGRAMS 70
8 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND ONE) - EVENTS 74
9 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND ONE) - EQUIPMENT 76
10 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND ONE) - INFRASTRUCTURE 78
11 REGIONAL ARTS DEVELOPMENT FUND - GRANT RECOMMENDATIONS -
2016/17 80
REPORTS FOR NOTING BY THE COMMITTEE 84
12 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE - 3RD QUARTER
2016-17 84
CLOSED SESSION -
Page 2 of 94
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 NOOSA TRANSPORT STRATEGY 2017-2027 - ADOPTION
Author Project Officer, Joanna Ferris
Planning & Infrastructure Department
Index ECM /Subject / Transport Policy
ECM / Project & Contract / Transport Strategy
Attachments 1. Transport Strategy 2017-2027 (26pg attachment provided separately to this report)
2. Transport Policy - proposed amendments
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Project Officer to the Services & Organisation Committee
Meeting dated 6 June 2017, and:
A. Adopt the Transport Strategy 2017-2027, provided at Attachment 1 to the report; and
B. Adopt the amended Transport Policy provided at Attachment 2 to the report.
REPORT
The purpose of this report is to approve the final Transport Strategy 2017-2027 for
implementation.
1. Background
In late 2015, independent consultants, Parsons Brinckerhoff, were engaged to provide advice on
contemporary global responses to transport challenges. They were also asked to provide input
into transport in Noosa - where we are now, where we want to be, and how we might get there.
Based on the work of Parsons Brinkerhoff, stakeholder & community feedback and Councillor
workshops, a draft Transport Strategy document has been developed which provides a transport
vision, key principles, challenges, desired outcomes and proposed priority actions.
A timeline of the engagement and consultation undertaken is provided in the table below:
Timeline Activity
January 2016 Engagement with key stakeholders and the community
May 2016 Second and larger phase of stakeholder and community engagement
November 2016 Transport Policy adopted
September 2016 Transport strategy workshops with Councillors
January & February 2017
April 2017 Engagement with key stakeholders and the community on the draft
Transport Strategy
May 2017 Transport Strategy workshop with Councillors
Page 3 of 94
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
2. Draft Transport Strategy Amendments
At Council’s Ordinary Meeting of 16 March 2017, a draft Transport Strategy 2017-20217 was
adopted for the purposes of consultation.
Consultation included (but was not limited to):
13 March – Stakeholder presentation
Cooroy & Noosa Library Pop-ups including manned pop ups on 23 March and 6 April
respectively
25 March – Cooroy “Have your say day”
1 April – Noosa Junction “Have your say day”
2 April – Noosa Farmers market “Have your say day”
8 April – Pomona “Have your say day”
9 April – Hastings Street “Have your say day”
Meetings with key stakeholders (Hastings St Association, Tourism Noosa, Noosa
Residents & Ratepayers Association)
Facebook posts
Media releases
A total of 244 submissions were received. In regard to the six proposed strategies there was
general support for Park & Ride, Noosa Style Shuttle Bus, and Active Travel to Schools Program,
mixed support for priority transport lanes and car parking management controls and no support
for the congestion charge.
Based on consultation, changes to the Draft Transport Strategy include (but are not limited to):
A revised transport vision
Removal of Principle 2
Amendments to desired outcomes 1 & 7
Removal of congestion charge as a short term strategy
Slight amendments to Park-and-Ride, Noosa Style Bus, and Priority Transport Lanes
Renaming of Active Travel to Schools Program to Walk and Ride to School Program
Inclusion of two new sections: Innovation and Evaluation.
3. Transport Policy Amendments
The Transport Policy underpins the Transport Strategy. Based on community and stakeholder
feedback on the Draft Transport Strategy it is proposed to amend the Transport Policy to include
the transport vision, and update the principles and desired outcomes. Refer to Attachment 2 for
proposed amendments.
Page 4 of 94
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Previous Council Consideration
Ordinary Meeting, 16 March 2017, Item 5, Page 12
That Council note the report by the Project Officer to the General Committee Meeting dated 13
March 2017 and:
A. Adopt the draft Transport Strategy 2017-2027, provided at Attachment 1 to the report; for
the purposes of community consultation, with the inclusion of the following amendments
which reflect the changes approved for the Transport Policy in the motion to the Ordinary
Meeting of 17 November 2016, specifically:
1. Under Principles (page 4), add a 9th dot point to read:
Design for, encourage and facilitate transport options that reduce the emissions
produced by our community.
2. Under Desired Outcomes (page 7), amend items 2 and 11 to read:
2 The transport network is designed to facilitate and encourage an overall modal
shift away from private car use towards more sustainable transport modes
including walking, cycling, public transport, electric vehicles and motor
scooters/cycles.
11 Road crossings and associated pedestrian networks are safe and accessible
for mobility scooters, cyclists and pedestrians.
B. Amend the Transport Policy as follows:
1. Under Policy Background, at paragraph 3, change the words “Council’s transport
vision for the Noosa Shire is one that means” to “Council’s transport aims for the
Noosa Shire would mean”; and
2. Within the Policy Background section, add the words: “Council’s transport vision for
the Noosa Shire: Noosa Shire enjoys an efficient, free flowing transport system that
enhances resident and visitor experiences”.
Finance & Risk
The Transport Strategy is a key document which will provide guidance for the next 10 years on
addressing the transport challenges faced in the Noosa Shire. Failure to have such a strategy will
result in haphazard responses, which will not be aligned to specific outcomes improving issues of
congestion, car parking, public transport and active transport.
The Transport Strategy can also lead to the deferral or removal of planned expenditure
associated with future intersection upgrades and other road infrastructure.
Consultation
External Consultation - Community & Stakeholder
Refer to Section 2 of the report.
Internal Consultation
Councillor workshops
Transport Strategy Project Control Group & Sub-group
Page 5 of 94
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Departments/Sections Consulted:
X Chief Executive Officer X Community Services x Corporate Services
X Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support X Community Development ICT
Libraries & Galleries Procurement & Fleet
X Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office X Planning & Infrastructure
X Community Engagement Building & Plumbing Services
X Customer Service Civil Operations
X Economic Development Disaster Management
Governance X Infrastructure Planning & Design
Human Resources X Planning & Environment
X Sustainability X Strategic Land Use Planning
Page 6 of 94
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
ATTACHMENT 2
Page 7 of 94
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
ATTACHMENT 2
| ¢ » | NOOSA Council Policy
mm mi Rees TRANSPORT
Corporate Plan Reference: Establishing new policies_and_strategies
| | Theme 4: Long term planning for Noosa Shire
Endorsed by Council: 44Noevember 204615 June 2017
Policy Author: Director Planning & Infrastructure
POLICY BACKGROUND
The ‘Noosa Lifestyle’ is of critical importance to the Noosa community and Noosa Council. There is
a strong focus on a laid-back environment without big city symbols. It is about being connected to
the local landscape, enjoying a relaxed way of living and having sustainable transport options that
support our way Of life.
If our lifestyle is to be protected into the future, then the ultimate aim would be for a culture to be
developed where the Noosa community can be considered to be ‘freed from car dependency’.
Council’s transport vision for Noosa Shire is:
Noosa_ Shire enjoys an efficient, free flowing, innovative transport system that enhances resident
and visitor experiences, and in results in sustainable environmental outcomes.
Council's transport vision for the Noosa Shire is one that means:
° for residents of and visitors to villages and urban communities in Noosa, there will be limited
need to use a car
° walking, cycling and public transport are the preferred means of moving around the coastal
area
° community transport and ride share services are the preferred means of moving around the
hinterland, where walking and cycling distances are too great
° bus and train are the preferred method of travel to and from Brisbane
e delivery services and non-transport solutions such as high speed internet reduce the need for
individual travel
° the wider community and not just locals share in this vision
Council's transport mission for the Noosa Shire is:
To encourage alternative transport usage and reduce
dependence on private cars
Page 7 of 94Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Page 8 of 94
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
COUNCIL POLICY - TRANSPORT
COUNCIL POLICY
Transport Principles
Council commits to its transport mission by embedding the Transport Principles outlined below into
all Council transport and transport related planning, infrastructure and decision making.
The principles below have been developed to ensure there is corporate alignment with the Council's
transport mission in order to realise Council's transport vision- Noosa Council will:
«1. __ Encourage transport options that meets the needs of both locals and visitors
-
«2. __Prioritise our focus on moving people and goods rather than on moving cars
*3. _ Provide infrastructure and services that are designed to give priority to pedestrians, cyclists
and public transport over private cars
24. _ Improve the safety and amenity of pedestrians and cyclists in our transport infrastructure
*5. Address peak time traffic congestion by reducing traffic rather than increasing road capacity
*6. _Accommodate changes in transportation technology
#7. _ Align our organisational transport options and usage with Council’s Zero Emissions
Strategy and the above principles.
«8. Design for, encourage and facilitate transport options that reduce the emissions produced
by our community.
TransportKey Desired Outcomes
It is anticipated that these principles will provide organisational focus and deliver the following key
outcomes:
1. Residents and workers inthe-coastalurban-areas-of the Noosa Shire andinthe-hinteriand
towaships-are able to go about their everyday business without Aasedingtouse-ahaving to be
reliant on private-car vehicles.
2. — The transport network is designed to facilitate and encourage an overall modal shift away from
private car use towards more sustainable transport modes including walking, cycling, public
transport, electric vehicles and motor scooters/ cycles.
3. | The transport system supports the preferred pattern of development including the local centres
hierarchy, and is consistent with our planning scheme.
4. Key regional destinations such as hospitals, airports and universities are readily accessible by
public transport from Noosa Shire.
5. All schools are safely and conveniently accessible by walking, cycling and public transport.
6. Parking is closely managed through effective controls.
7. There has been a change in behaviour by visitorste-people in Noosa with a reduction in the
number choosing to drive and park_cars in congested coastal areas.
8. Park-and-Ride facilities have been provided to assist with managing visitor travel demand
where supported by transport services.
9. The transport system supports the local lifestyle and also tourism by delivering both active and
public transport infrastructure that meet the needs of locals and visitors.
Page 8 of 94Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Page 9 of 94
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
COUNCIL POLICY - TRANSPORT
10. Local public transport routes offer efficient-high-and frequency services.
11. Road crossings and associated pedestrian networks are safe and accessible for mobility
scooters, cyclists and pedestrians.
12. The community at all levels is educated about the costs and benefits of their travel choices, to
be able to make informed decisions.
13. Alternative transport is cost effective for users and providers as compared with private car use.
14. _New technologies are being used in our transport solutions.
44.15. Transport initiatives result in significantly reduced greenhouse gas emissions.
ROLES AND RESPONSIBILITIES
This policy applies to all Council activities and all Councillors, officers, consultants and contractors
involved in, and with responsibility for, contributing towards the achievement of Council’s objectives,
asset management, advocacy and reporting responsibilities in relation to transport and transport
related infrastructure.
RELEVANT LEGISLATION
Local Government Act 2009
Version control
Version Reason/ Trigger Change (Y/N) Endorsed/ Reviewed by Date
Page 9 of 94Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
2 CAPITAL PROGRAM DELIVERY STATUS - APRIL 2017
DOCUMENT INFORM AT ION
Author Asset Planning Coordinator, Bryan O’Connor
Planning & Infrastructure Department
Index ECM/ Subject/ 2016-2017 Annual Capital Works Program
Attachments 1. Capital Projects Delivery Status, 30 April 2017
EXECUTIVE SUMMARY
The project delivery status report is presented regularly to the Services & Organisation
Committee. This report particularly highlights the projects that have commenced or are nearing
completion over the 2016/2017 financial year.
This report also provides a capital project delivery spreadsheet (Attachment 1) that gives a
general overview of the financial status of all projects as they are delivered.
RECOMMENDATION
That Council note the report by the Asset Planning Coordinator to the Services & Organisation
Committee Meeting dated 6 June 2017 providing an update on the status of the projects currently
being delivered in the 2016/17 Capital Works Program, and endorse the name change of the
Capital Works Project Control Group to Capital Works Executive.
REPORT
The purpose of this report is to inform Council of the overall status and associated activities of
the Capital Works Program to the end of April 2017. The report also provides an opportunity to
highlight and discuss projects within the program, and also confirm the delivery status of projects
as they are delivered throughout the 2016/2017 financial year.
There are currently 163 active projects (not including the individual site specific bus stop projects)
in the 2016/17 capital program as of 30 April 2017 (including the carryover projects from
2015/2016) with a value of $24.6M.
1. Current Projects
The Project Delivery and Design staff in the first half of the financial year were focused on the
planning and design phases of the majority of projects within the Capital Works Program. Whilst
these stages of projects require significant internal resourcing it usually results in limited
expenditure being recorded against the projects when compared with construction phases that
consume high expense in shorter periods of time.
The construction phase of projects has progressively increased over the past 3 months and will
continue through to the end of June 2017. It is important to note that the commitments reflect the
extent of planning, design and activities undertaken with $8.3M of commitments raised as of the
30 April 2017 and a total of $10.3M of actuals expended.
Page 10 of 94
Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Peregian Beach – Rufuos Street Development
Pomona - Station Road Car Parking and Safety Improvements
Page 11 of 94
Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
The project delivery approach for 2016/17 has seen the majority of projects well underway by the
third quarter of the financial year. The final quarter will be utilised for the completion and
finalisation of the current program and planning for the next financial year’s program.
There are a number of projects now well into the construction and delivery phase and these
include:
Pomona Station Street Car Parking and Safety Improvements
Noosaville Eumundi Road - Landfill Entrance Road to Briteside
Peregian Beach Rufous St Digital Hub
Whole of Shire Bus Stop Disability Program
Whole of Shire Road Pavement Reseal Program
Noosaville Lake Weyba Drive Culvert renewals
Noosaville Foreshore Park Furniture Renewal
Noosaville – Lake Weyba Dr Culvert Renewals
Noosaville - Eumundi Landfill Entrance Road works
Page 12 of 94
Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
2. Completed Projects
Projects continue to be delivered across the capital program with many projects well underway.
Some recently completed projects include:
Noosaville Munna Point Geotextile Foreshore protection
Sunshine Beach Ben Lexcen Drive Road Corridor Improvements
Sunshine Beach Noosa Aquatic Centre Overflow Carpark Drainage
Tewantin Noosa Council - Art Gallery Storage Facility
Castaways Beach – David Low Way Bus Stop Renewal
Tewantin – Art Gallery Storage Facility Upgrade
Before After
Page 13 of 94
Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
In addition to the above mentioned projects that are completed, the focus on planning for the
2016/17 road reseal program has shifted to the delivery phase, with Reef Street Noosaville,
Eenie Creek Road, Sunshine Beach Road Noosa Heads and sections of Cooroy Noosa Road
Tewantin overlayed since January with other sections of arterial roads and hinterland roads to be
resurfaced by the end of June 2017.
3. Asset Management Programs
The main focus of this report is focused on construction type projects but there are a number of
annual and cyclical projects that are currently being delivered across the capital program and
these include:
CCTV stormwater condition inspection program;
Whole of Shire asset condition assessments;
The gravel re-sheeting program;
Stormwater structures & stormwater pipes renewal programs; and
The asset management system mobility project.
These projects are aligned to Council’s asset management focus and asset condition inspection
programs which then determine the future capital renewal programs.
4. Capital Works Project Control Group
Council, at the Ordinary Meeting on 17 November 2016 endorsed the establishment of the
Capital Works Project Control Group (CWPCG) nominating Crs Pardon & Glasgow as members.
To improve the effectiveness of the CWPCG it was agreed to form two sub Project Control
Groups comprising project officers (the Infrastructure Project Control Group and the Community
& Corporate Services Project Control Group) to inform the CWPCG. To alleviate the confusion in
names it is recommended that the Capital Works Project Control Group be renamed the Capital
Works Executive.
5. Summary
The delivery and completion of projects continues across the Capital Works Program. With more
resources to be recruited in coming weeks there will be a further increase in the delivery phase of
the projects. The program will see the majority of projects scheduled to be either completed or
well underway prior to the end of June 2017. Council staff have completed recruitment for more
design and project delivery resources which has seen an advancement in the delivery of designs
for the current and future Capital Works Programs.
The current capital delivery expenditure to the 30 April 2017 including actuals and commitments
is $18.6m or 75% of the capital program and with the project design & delivery teams continuing
to remain focused on completing the majority of projects by the end of the financial year. There
are a number of significant projects with large remaining commitments that are on track to being
completed prior to the end of June which include:
Whole of Shire Reseal & Rehabilitation Program $ 4.2m (Remaining commitments)
Noosaville, Thomas Street & Gympie Terrace Culverts $ 401k (Remaining commitments)
Peregian Beach, Rufous St Civil Works $ 499k (Remaining commitments)
Peregian Beach, 5 Rufous St Redevelopment Construction $ 888k (Remaining commitments)
Black Mountain Rd Landslip $ 194k (Remaining commitments)
Page 14 of 94
Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
The table and graph below provide a breakdown of expenditure as at 30 April 2017.
YTD Actual Expenditure $10,293,702
Committed Expenditure $ 8,346,117
Remaining Capital Expenditure $ 5,953,656
Full Year Budgeted Expenditure $24,593,475
Current Capital Works Program Expenditure as of 30/04/2017
Remaining Capital
Expenditure
24.21%
YTD Actual
Expenditure
41.86%
Committed
Expenditure
33.94%
Previous Council Consideration
Ordinary Meeting, 17 November 2016, Item 5, Page 8
That Council note the report by the Asset Planning Coordinator to the Services & Organisation
Committee Meeting dated 8 November 2016 providing an update on the status of the projects
currently being delivered in the 2016/17 Capital Works Programme and:
A. Note that Council has achieved 36% of actuals and commitments compared to total budget
as at 28 October 2016,
B. Endorse the establishment of a Project Control Group to assist in the coordination of the
delivery of the Capital Works Programme; and
C. Nominate Crs. Pardon & Glasgow as members of the Project Control Group.
Finance & Risk
Nil.
Page 15 of 94
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Project delivery staff within the Planning and Infrastructure Department were consulted in the
preparation of this report.
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development X Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 16 of 94
Section 17
ATTACHMENT 1
Page 17 of 94
Noosa Council
5 ATTACHMENT 1
Capital Schedule
As at: 30-Apr-2017
% of Annual
Works BR1 Budget
Project Original Carryover BR2 BR3 Current Year To Date Remaining Spent
Code Finance Project Number - Description Budget Budget Budget Budget Budget YTD Actual Commitments (Actuals)
OFT ee R Cel c 19,315,625 22,510,078 20,958,100 20,191,314 13,877,804 7,502,472 7,712,450
Bridges
500003 500003 - Noosaville - Munna Point Bridge Stage 2 0 38,706 38,706 88,293 88,293 14,594 4,008 16.53%
500500 500500 - Cooroy Mary River Road Timber Bridge Rehabilitation 0 41,887 41,887 0 0 15,648 0 0.00%
500501 500501 - Cooroy, Cooroy- Belli Creek Road Timber Bridge deck resurfac 0 0 0 20,023 20,023 4,482 0 22.38%
500503 500503 - Whole of Shire Bridge replacement program - Planning and des 100,000 119,744 119,744 119,744 87,244 28,674 58,260 23.95%
500723 500723 - Tablelands A Bridge Rehabilitation 0 97,000 97,000 97,000 97,000 94,296 0 97.21%
500724 500724 - Tablelands B Bridge Rehabilitation 0 35,400 35,400 35,400 35,400 38,032 0 107.43%
500725 500725 - Wahpunga Road Bridge Renewal Kin Kin 0 47,600 57,600 57,600 57,600 60,264 0 104.63%
500732 500732 - Munna Point Bridge Footpath 0 0 77,000 60,000 37,000 75,019 0 125.03%
500733 500733 - Munna Point Bridge Deck Joint Replacement 0 0 37,000 56,318 56,318 57,790 3,455 102.61%
Total Bridges 100,000 380,337 504,337 534,378 478,878 388,798 65,722 72.76%
Coastal Canals and Waterways
100721 100721 - Gympie Terrace and William Street Revetment wall and pathway 0 0 0 3,407 3,407 3,475 0 102.00%
500004 500004 - Noosaville - Gympie Tce / Williams St 0 11,070 26,070 21,984 21,984 22,530 0 102.48%
500510 500510 - Noosa Main Beach - Sand Pumping Pipe Replacement Program 50,000 50,000 50,000 19,971 -3,779 20,646 0 103.38%
500612 500598 - Munna Pnt Foreshore Rehab Stg 2 Design Drawings and Approval 0 5,574 15,274 4,099 4,099 16,127 9,680 393.43%
500650 500650 - Whole of Shire, Dune Fencing Rehabilitation 20,000 20,000 35,000 39,843 39,843 39,843 0 100.00%
500691 500691 - Noosaville, Noosa River Timber Retaining Wall, Steps and Lan 50,000 50,000 38,000 36,233 36,233 36,233 0 100.00%
500692 500692 - Noosaville, Munna Point Foreshore Protection Stage 2 280,000 280,000 280,000 280,000 114,100 179,203 33,357 64.00%
500722 500722 - Noosa Main Beach Tower Roof Replacement 0 0 15,658 15,658 15,658 15,788 0 100.83%
Total Coastal Canals and Waterways 400,000 416,644 460,002 421,195 231,545 333,845 43,037 79.26%
Cemeteries
500690 500690 - Tewantin Cemetery, Erection of Donated Granite Niche Wall 17,500 17,500 17,500 17,500 0 0 1,955 0.00%
Total Cemeteries 17,500 17,500 17,500 17,500 0 0 1,955 0.00%
Commerical Land & Property
500207 500207 - Rufous St Design & Development Phase 0 90,939 90,939 90,939 90,939 96,259 3,205 105.85%
500511 500511 - Sunrise Beach Shopping Centre Refurbishment 0 0 0 0 0 534 0 0.00%
500693 500693 - Peregian Beach, 5 Rufous St Redevelopment Construction 2,900,000 2,900,000 1,000,000 1,000,000 224,397 111,781 888,219 11.18%
500730 500730 - Peregian Beach, Rufous St Civil Works 0 0 955,000 955,000 202,334 102,334 499,848 10.72%
Total Commerical Land & Property 2,900,000 2,990,939 2,045,939 2,045,939 517,670 310,908 1,391,273 15.20%
Page 17 of 94Section 18
Page 18 of 94
Community Facilities
100726 100726 - Peregian Surf Club Public Amenities - Planning & Design 25,000 25,000 0 0 0 526 0 0.00%
500073 500073 - Tait Duke House - relocation 0 0 0 0 0 456 0 0.00%
500512 500512 - Sunshine Beach NAC - Hydraulics Report 50mtr pool filtration 0 6,500 6,500 0 0 -3,500 0 0.00%
500515 500515 - Noosa Heads Surf Club Public Amentities Refurbishment 0 0 105,555 105,555 105,555 105,555 0 100.00%
500516 500516 - Sunshine Beach NAC - Replacement of Program Pool heat pump 0 13,444 13,444 9,545 9,545 9,545 0 100.01%
500538 500538 - NLC - Stage 2 Construction of redesigned reception area 0 0 0 0 0 750 0 0.00%
500539 500539 - Noosa Heads Demolition of Lifeguard Service/ SLSQ operations 0 21,000 0 0 0 0 0 0.00%
500617 500603 - Noosa Leisure Centre and The J - Evac Centre Switchboards 0 14,500 14,500 9,500 9,500 9,500 0 100.00%
500651 500651 - Noosaville Library, Refurbishment Planning and Design 50,000 50,000 50,000 50,000 50,000 3,235 44,274 6.47%
500652 500652 - Tewantin, Noosa Gallery Artworks Storage 25,000 25,000 25,000 25,000 0 510 7,776 2.04%
500653 500653 - Noosa Heads, Lions Park Public Amenities Refurbishment 95,000 95,000 95,000 10,000 10,000 1,634 0 16.34%
500654 500654 - Noosaville, Noosa Leisure Centre Floor Cleaner 11,200 11,200 11,200 11,200 11,200 11,028 0 98.46%
500655 500655 - Noosaville, Noosa Leisure Centre Replace Stadium Lighting 31,500 31,500 31,500 27,817 27,817 27,817 0 100.00%
500656 500656 - Noosaville, Wallace Park Precinct Signage 10,000 10,000 10,000 10,000 10,000 9,484 0 94.84%
500657 500657 - Noosa Heads, The J Sound and Lighting Equipment 30,000 30,000 30,000 30,000 25,000 8,570 17,291 28.57%
500658 500658 - Cooroy Library, Repairs to Strip Lighting 25,000 25,000 25,000 95,000 95,000 129 0 0.14%
500659 500659 - Noosaville, Noosa Leisure Centre Café Area Floor Resurfacing 6,275 6,275 6,275 6,275 0 0 0 0.00%
500660 500660 - Cooroy, Mill Place Boiler House Remedial Works, Stage 3 180,000 180,000 180,000 180,000 120,000 116,110 0 64.51%
500694 500694 - Noosaville, Noosa Leisure Centre External Storage Unit 10,000 10,000 10,000 10,000 0 0 9,160 0.00%
500695 500695 - Noosa Heads, The J Upgrade Theatre Seating Capacity 70,000 70,000 70,000 120,000 120,000 14,203 77,098 11.84%
500696 500696 - Noosaville Noosa Leisure Centre - Stadium Fans 30,000 30,000 30,000 27,500 27,500 27,500 0 100.00%
500697 500697 - Sunrise Beach, Noosa Aquatic Centre Gym Equipment 63,000 63,000 63,000 89,943 89,943 89,943 0 100.00%
500718 500718 - Hasting Street Electrical Lighting Switchboard Replacement 0 0 0 7,673 7,673 7,673 0 100.00%
500728 500728 - Noosa Regional Art Gallery Sound System 0 0 12,600 12,600 12,600 12,600 0 100.00%
500729 500729 - Noosa Museum Roof Replacement 0 0 20,000 17,104 17,104 17,104 0 100.00%
500731 500731 - Sunshine Beach, NAC Overflow Carpark Drainage 0 0 29,000 29,000 29,000 40,766 0 140.57%
500750 500750 - Sunshine Beach NAC 50 metre pool blanket 0 0 0 45,000 45,000 11,094 0 24.65%
500751 500751 - Sunshine Beach NAC 50 metre pool lane rope 0 0 0 17,500 17,500 12,809 0 73.19%
500752 500752 - Tait Duke House Renovation 0 0 0 80,000 80,000 39,325 35,348 49.16%
500759 500759 - Pomona School of Arts Roof Rectification 0 0 0 0 0 36,126 0 0.00%
500760 500760 - Sunshine Beach Cold Room Rehabilitation 0 0 0 6,500 6,500 6,773 0 104.20%
Total Community Facilities 661,975 717,419 838,574 1,032,712 926,437 617,265 190,947 59.77%
Corporate Buildings
500517 500517 - Noosaville Depot Fire protection system and panel renewal 0 44,898 44,898 44,898 44,898 44,570 0 99.27%
500623 500609 - Customer Service Centre 0 13,632 13,632 21,034 21,034 21,034 0 100.00%
500698 500698 - Tewantin Administration Building Customer Service Counter Up 150,000 150,000 150,000 10,000 0 0 0 0.00%
500727 500727 - Noosa Depot Workshop Electrical Replacement 0 0 6,847 9,293 9,293 9,293 0 100.00%
500746 500746 - Tewantin, Tewantin Admin Building Level 1 Aircon 0 0 10,000 10,000 10,000 8,909 0 89.09%
500754 500754 - Noosa Community Support Renovation stage 2 0 0 0 0 0 6,112 0 0.00%
500761 500761 - Noosaville Depot - Replacement of ducted air con system 0 0 0 201,000 0 0 0 0.00%
Total Corporate Buildings 150,000 208,530 225,377 296,226 85,226 89,918 0 30.35%
Page 18 of 94Section 19
Page 19 of 94
500726 500726 - Flying Fox Sprinkler Installation 0 33,095 33,095 33,095 33,095 31,271 0 94.49%
Total Environmental Assets, Bushland, Tracks and Trails 0 33,095 33,095 33,095 33,095 31,271 0 94.49%
500519 500519 - Whole of Shire Gravel Resheeting - Annual Program 410,000 410,000 410,000 410,000 410,000 229,096 6,818 55.88%
Total Gravel Road Network 410,000 410,000 410,000 410,000 410,000 229,096 6,818 55.88%
500030 500030 - Noosa River Holiday Pk- Internal refurb 0 11,198 0 0 0 0 0 0.00%
500626 500612 - North Shore Beachfront Campground — Planning Consultancy 0 25,000 25,000 22,166 22,166 22,166 0 100.00%
500661 500661 - Noosa North Shore Campground Redevelopment 110,000 110,000 110,000 50,000 50,000 17,485 10,500 34.97%
500662 500662 - Noosaville, Noosa River Holiday Park Small Amenities Replace 530,000 530,000 541,198 61,198 61,198 23,757 1,626 38.82%
500663 500663 - Noosaville, Noosa River Holiday Park Large Amenities Refurb 180,000 180,000 180,000 0 0 13,318 12,511 0.00%
500664 500664 - Boreen Point Camp Ground Electrical Mains Board Replacement 27,500 27,500 27,500 42,511 42,511 1,557 1,327 3.66%
500665 500665 - Boreen Point Camp Ground Main Amenities Plumbing and Tapware 27,500 27,500 27,500 12,190 12,190 12,793 0 104.94%
500699 500699 - Boreen Point Campground Installation of 9 Power Sites 13,150 13,150 13,150 21,000 0 0 0 0.00%
Total Holiday Parks 888,150 924,348 924,348 209,065 188,065 91,076 25,963 43.56%
500110 500110 - Tewantin Spray Park Shade Sail 0 37,264 38,305 38,305 38,305 38,305 0 100.00%
500522 500522 - Sunshine Beach Skate park renewal - Design 0 0 0 0 0 370 0 0.00%
500523 500523 - Whole of Shire Park shelter - Renewal Park shelters 45,000 45,000 45,000 45,000 27,000 306 0 0.68%
500524 500524 - Whole of Shire Playground Refurbishments 100,000 100,000 100,000 100,000 60,000 6,528 0 6.53%
500525 500525 - Whole of Shire Park Furniture Renewal 50,000 50,000 50,000 10,000 0 0 0 0.00%
500551 500551 - Noosa Hinterland Priority Playground - Planning & Design 0 49,178 49,178 20,000 20,000 1,385 0 6.93%
500594 500594 - Botanic Garden Shade House 0 0 28,000 28,000 0 2,935 0 10.48%
500618 500604 - Noosaville Foreshore Park Furniture Replacement 0 5,838 5,838 5,838 5,838 5,728 464 98.13%
500627 500613 - Tewantin RSL Park Shade Structure Renewal 0 48,093 24,781 23,581 23,581 23,581 0 100.00%
500666 500666 - Noosaville, Gympie Terrace Park Furniture Renewals 140,000 140,000 140,000 140,000 98,000 81,174 37,440 57.98%
500667 500667 - Pomona, Skate Park Shade Sail 25,000 25,000 25,000 19,909 15,000 19,909 0 100.00%
500668 500668 - Sunshine Beach, Skate Park Refurbishment 200,000 200,000 200,000 20,000 20,000 6,590 1,065 32.95%
500669 500669 - Noosaville, Munna Park Basketball Court Replacement 40,000 40,000 40,000 33,689 28,000 33,689 56 100.00%
500670 500670 - Noosaville, Wyuna Drive Playground Renewal 85,000 85,000 85,000 71,511 59,500 71,567 0 100.08%
500735 500735 - Whole of Shire BBQ Renewals 0 0 98,000 98,000 0 0 0 0.00%
Total Parks & Playgrounds 685,000 825,373 929,102 653,833 395,224 292,066 39,024 44.67%
Page 19 of 94Section 20
Page 20 of 94
Pathways & Enabling Facilities:
500099 500099 - Eenie Creek Pathway Stage 1 Signage 0 6,103 6,103 37,168 37,168 16,148 67,830 43.45%
500103 500103 - Cooroy Noosa Road Corridor Improvement 0 48,471 48,471 48,471 48,471 45,166 0 93.18%
500526 500526 - Noosa Heads Park Road, Boardwalk Design and consultation 0 30,000 90,000 130,879 130,879 190,249 480 145.36%
500616 500602 - Sunshine Beach - Solar Bollard Replacement Trial 0 2,164 2,164 2,164 2,164 1,798 0 83.08%
500628 500614 - Tewantin Poinciana Avenue Shared Path Upgrade Design & Const 0 84,224 84,224 84,224 84,224 84,452 0 100.27%
500629 500615 - Noosaville Eenie Creek Road Off-Ramp to Underpass Design & 0 123,043 543 543 543 1,098 0 202.29%
500630 500616 - Whole of Shire - Noosa Pedestrian and Cycle Data Counters 0 76,990 76,990 76,990 76,990 2,012 0 2.61%
500636 500622 - Noosa Heads Noosa Parade Road Corridor Upgrade - Design 0 161,617 161,617 161,617 161,617 54,420 61,495 33.67%
500643 500628 - Peregian Beach David Low Way Pathway Re-alignment 0 141,206 141,206 64,000 64,000 8,071 970 12.61%
500671 500671 - Noosa Heads, Park Road Boardwalk Construction 1,500,000 1,500,000 1,027,000 500,000 267,000 3,952 20 0.79%
500672 500672 - Noosa Heads, Main Beach Boardwalk Construction 200,000 200,000 200,000 50,000 50,000 11,143 74,743 22.29%
500700 500700 - Noosaville, Sea Eagle Drive Pathway Construction 10,000 10,000 10,000 12,000 12,000 11,326 47 94.39%
500701 500701 - Cooran, James Street Pathways Construction 100,000 100,000 100,000 33,000 33,000 32,730 0 99.18%
500719 500719 - Munna Crescent Boardwalk Renewal 0 0 33,389 33,389 33,389 32,937 0 98.65%
500736 500736 - Tewantin Cranks Park Pathway Renewals 0 0 13,200 13,200 13,200 13,125 0 99.43%
500737 500737 - Noosa Heads Pinaroo Park Pathway Renewals 0 0 16,700 16,700 16,700 16,688 0 99.93%
500738 500738 - Noosaville Wallace Park Pathway Renewals 0 0 17,500 17,500 17,500 16,983 0 97.05%
500739 500739 - Peregian Beach David Low Way Raised Pedestrian Crossing 0 0 80,000 0 0 0 0 0.00%
500740 500740 - Botanic Gardens Pathway Replacement 0 0 129,075 159,075 159,075 42,005 0 26.41%
Total Pathways & Enabling Facilities 1,810,000 2,483,819 2,238,183 1,440,921 1,207,921 584,304 205,584 40.55%
Public Transport Infrastructure
500209 500209 - Electric Bus Charging Station and Installation 0 0 0 0 0 100 1,637 0.00%
500312 500528 - Whole of Shire Bus Shelter Disabled Compliant Program 1,000,000 1,000,000 1,000,000 1,000,000 608,000 710,698 115,982 71.07%
500702 500702 - Noosaville, Lake Weyba Drive Bus Turnaround 200,000 200,000 0 200,000 200,000 7,509 50,770 3.75%
Total Public Transport Infrastructure 1,200,000 1,200,000 1,000,000 1,200,000 808,000 718,307 168,389 59.86%
100742 100742 - Sealed Road Pavement surveys and Investigations 0 3,439 0 0 0 0 9,500 0.00%
500054 500054 - Whole of Shire - pavement surveys 0 1,350 0 -1,350 -1,350 0 0 0.00%
500206 500206 - Tewantin Cooroy Noosa Rd Stages 2-6 Design Only 0 104,481 104,481 20,955 20,955 41,351 0 197.33%
500530 500530 - Whole of Shire Reseal & Rehabilitation Program 4,000,000 4,473,547 4,473,547 6,973,547 5,817,483 2,043,600 4,246,771 29.31%
500531 500531 - Whole of Shire Pavement surveys and Investigations 2015/2016 0 0 0 0 0 2,871 0 0.00%
500544 500544 - Cootharaba - Dr Pages Road & Kinmond Creek Rd - Construction 0 0 91,609 91,609 91,609 96,245 0 105.06%
500619 500605 - Cooroy-Belli Ck Road Slip Repair 0 0 1,301 1,301 1,301 1,301 0 100.03%
500631 500617 - Sunrise Beach - Ben Lexcen Drive Southern end Road Corridor 0 179,321 179,321 244,644 172,916 244,975 1,300 100.14%
500633 500619 - Black Mountain Rd Landslip 0 299,265 299,265 750,000 750,000 79,397 194,729 10.59%
500741 500741 - Noosaville - Mary Street footpath, roadworks & drainage impr 0 0 74,400 57,325 55,000 54,805 440 95.60%
500747 500747 - Sunrise Road Cycle Lanes Design 0 0 0 0 0 10,087 37,955 0.00%
500762 500762 - Emergent Works - Lake Weyba Rd Noosaville 0 0 0 366,100 0 0 52,168 0.00%
Total Sealed Roads Network 4,000,000 5,061,403 5,223,923 8,504,131 6,907,913 2,574,632 4,542,863 30.28%
Page 20 of 94Section 21
Page 21 of 94
Sports Ground and Facilities:
500545 500545 - Tewantin Noosa District Sports Complex - Internal roadway pl 0 25,240 25,240 22,822 0 -9,216 0 -40.38%
500644 500629 - Girraween Sportsground Water Bore & Storage 0 25,000 80,000 80,000 80,000 80,242 0 100.30%
500745 500745 - Tewantin, Sports Complex Stage 1 Carpark 0 0 21,350 21,350 21,350 39,179 0 183.51%
Total Sports Ground and Facilities 0 50,240 126,590 124,172 101,350 110,206 0 88.75%
‘Stormwater Drainage
500057 500057 - Gympie Terrace pipe rehabilitation 0 142,641 142,641 3,630 3,630 3,630 0 100.01%
500058 500058 - Re-lining of Ben Lexcen stormwater 0 13,327 13,327 5,829 5,829 5,829 0 100.00%
500060 500060 - Whole of Shire - stormwater structures 250,000 250,000 70,000 70,000 0 381 0 0.54%
500532 500532 - Whole of Shire CCTV Drainage program 2015/2016 0 20,773 20,773 7,484 7,484 9,000 50,927 120.26%
500533 500533 - Whole of Shire Pipe re-lining/ rehabilitation program 2016 0 0 0 0 0 28,603 80,909 0.00%
500534 500534 - Whole of Shire Stormwater Pit Structure renewal program 125,000 125,000 125,000 125,000 62,500 108,758 79,965 87.01%
500535 500535 - Whole of Shire Kerb & Channel Renewal Program 30,000 30,000 30,000 30,000 15,000 51,573 2,146 171.91%
500634 500620 - Cootharaba Kinmond Creek Road Sandy Ck Amco Renewal - design 0 24,578 24,578 35,426 35,426 38,968 0 110.00%
500635 500621 - Cootharaba Kinmond Creek Road Eastern Branch Amco Renewal - 0 26,117 26,117 35,183 35,183 35,963 0 102.22%
500674 500674 - Cootharaba, Kinmond Creek Road Sandy Creek Culvert 750,000 750,000 1,050,000 20,000 20,000 20,727 970 103.64%
500675 500675 - Cootharaba, Kinmond Creek Road Eastern Branch Culvert 500,000 500,000 1,050,000 1,000 1,000 760 0 75.97%
500676 500676 - Noosaville, Thomas Street & Gympie Terrace Culverts 350,000 350,000 530,000 547,210 96,710 55,762 401,609 10.19%
500677 500677 - Whole of shire, Bioretention/Water Sensitive Urban Design 80,000 80,000 80,000 80,000 80,000 83,506 1,697 104.38%
500742 500742 - Tewantin Poinciana Ave Kerb & Channel Renewal 0 0 52,000 0 0 0 0 0.00%
500743 500743 - Noosaville Eenie Ck & Reef Street roundabout drainage improv 0 0 15,500 15,500 0 12,054 0 77.77%
500748 500748 - Six Mile Creek Flood Monitoring System 0 0 0 100,000 100,000 13,751 360 13.75%
500763 500763 - Noosa Heads, Paul Street Pipe Rehabilitation 0 0 0 165,000 0 0 0 0.00%
Total Stormwater Drainage 2,085,000 2,312,437 3,229,937 1,241,263 462,763 469,264 618,583 37.81%
Streetscapes and Road Corridors
500085 500085 - Peregian Beach - precinct planning 0 29,150 29,150 20,850 5,000 12,844 0 61.60%
500673 500673 - Peregian Beach, Peregian Square Pathways and Hard Landscapin 10,000 10,000 10,000 10,000 10,000 667 7,500 6.67%
500703 500703 - Whole of Shire, Street Lighting Program 20,000 20,000 20,000 20,000 0 0 0 0.00%
500704 500704 - Pomona Master Plan 20,000 20,000 20,000 0 0 69 0 0.00%
500744 500744 - Noosa Heads Noosa Junction - Timber Assets Renewal 0 0 90,000 70,000 70,000 31,577 15,929 45.11%
Total Streetscapes and Road Corridors 50,000 79,150 169,150 120,850 85,000 45,157 23,429 37.37%
Page 21 of 94Section 22
Page 22 of 94
% of Annual
Works BR1 Budget
Project Original Carryover BR2 BR3 Current Year To Date Remaining Spent
Code Finance Project Number - Description Budget Budget Budget Budget Budget YTD Actual Commitments (Actuals)
Transport and Infrastructure Management
500536 500536 - Tewantin Cooroy Noosa Rd Traffic Management Construction - A 0 0 1,794 1,794 1,794 2,642 0 147.28%
500300 500546 - Whole of Shire Forward Planning & Design Program - Construct 400,000 564,774 564,774 150,000 150,000 133,359 65,378 88.91%
500547 500547 - Sunrise Beach Ben Lexcen Drive School Crossing Improvement-c 0 23,303 0 0 0 0 0 0.00%
500548 500548 - Road directional signage (incl Noosa Entrance sign 0 2,290 2,290 50,000 50,000 13,028 0 26.06%
500552 500552 - Noosa Transport Strategy 0 0 29,708 40,000 40,000 40,636 823 101.59%
500553 500553 - Whole of Shire Street lighting program 2015/2016 0 13,669 13,669 13,669 13,669 191 0 1.40%
500615 500601 - Noosaville Eenie Ck Pathway signage stage 2 0 116,810 116,810 116,810 96,810 3,736 25,740 3.20%
500678 500678 - Castaways Beach, David Low Way Safety and Corridor Improveme 475,000 475,000 50,000 50,000 0 9,448 2,072 18.90%
500679 500679 - Tewantin, Hilton Terrace & Ernest Street Intersection 1,425,000 1,425,000 425,000 200,000 0 14,501 142,306 7.25%
500680 500680 - Tewantin, Cooroy Noosa Road Improvements, Stage 4 360,000 360,000 360,000 392,800 184,050 33,498 2,960 8.53%
500705 500705 - Tewantin, Poinciana Avenue & Moorindil Street Intersection 300,000 300,000 50,000 40,000 406 10,954 0 27.38%
500706 500706 - Pomona, Station Road Car Parking and Safety Improvements 250,000 250,000 250,000 175,000 127,776 69,511 50,178 39.72%
500707 500707 - Whole of Shire, Significant Local Roads Directional Signage, 200,000 200,000 50,000 50,000 0 14,123 0 28.25%
500708 500708 - Sunshine Beach Pacific Ave/Sunshine Beach rd Minor Intersect 50,000 50,000 50,000 50,000 21,250 217 0 0.43%
Total Transport and Infrastructure Management 3,460,000 3,780,846 1,964,044 1,330,073 685,755 345,845 289,457 26.00%
Waste Management
500640 500112 - Noosaville Landfill - Dosing & Monitoring Equipment 0 120,000 120,000 40,000 40,000 15,390 3,436 38.48%
500681 500681 - Noosaville Landfill Entrance Road to Briteside, Stage 2 165,000 165,000 165,000 165,000 82,500 10,350 52,580 6.27%
500682 500682 - Noosaville Landfill Gravity Sewer from Holding Tank at Clean 25,000 25,000 25,000 27,964 27,964 27,964 1,767 100.00%
500683 500683 - Noosaville Landfill Entrance Signage and Landscaping 26,000 26,000 26,000 26,000 0 0 0 0.00%
500709 500709 - Noosaville Eumundi Rd Landfill Expand Contractors Vehicle Pa 282,000 282,000 282,000 282,000 202,500 216,809 9,802 76.88%
500765 500765 - Cooroy Transfer Station Renewal of Hard Stand for Stockpilin 0 0 0 35,000 0 0 31,818 0.00%
Total Waste Management 498,000 618,000 618,000 575,964 352,964 270,513 99,404 46.97%
Asset Management
500684 500684 - Whole of Shire, Asset Condition Assessments 250,000 250,000 250,000 100,000 85,000 2,187 0 2.19%
500685 500685 - Whole of Shire, Pavement System and Analysis for Reseal Prog 100,000 100,000 104,790 54,790 54,790 41,357 2,200 75.48%
500686 500686 - Whole of Shire, Annual Level 3 Bridge Inspection Program 40,000 40,000 40,000 40,000 23,600 19,834 14,550 49.58%
500687 500687 - Whole of Shire, CCTV Drainage Program 125,000 125,000 125,000 125,000 92,500 86,397 0 69.12%
500688 500688 - Whole of Shire, Review of Standard Drawings 25,000 25,000 25,000 25,000 10,000 6,857 0 27.43%
500710 500710 - Whole of Shire, T1 Asset Systems Mobility Rollout & Hardware 250,000 250,000 250,000 170,000 166,000 101,119 835 59.48%
500753 500753 - Carbon Reduction Plan (Buildings & Facilities) 0 0 0 116,000 0 0 100,000 0.00%
Total Asset Management 790,000 790,000 794,790 630,790 431,890 257,751 117,585 40.86%
Fleet - Plant Replacement
500518 500518 - Plant and Fleet Replacement Program 1,765,000 2,151,438 2,151,438 2,151,438 2,003,438 1,718,672 231,247 79.88%
Total Fleet - Plant Replacement 1,765,000 2,151,438 2,151,438 2,151,438 2,003,438 1,718,672 231,247 79.88%
Page 22 of 94Section 23
Page 23 of 94
500075 500075 - Whole of Shire - Tech One HR module 0 0 0 0 0 225 4,152 0.00%
500076 500076 - Whole of Shire - Mobile Mapping 0 0 0 0 0 329 0 0.00%
500078 500078 - Whole of Shire - replace failed UPS 0 0 0 0 0 375 0 0.00%
§00542 500542 - Implementation of Cl Anywhere Functionality for TechnologyOn 0 54,606 54,606 54,606 54,606 60,092 26,482 110.05%
500689 500689 - Whole of Shire, Meeting Room Projectors and Smart Television 17,580 17,580 17,580 7,008 7,008 7,007 633 99.99%
500711 500711 - Whole of Shire, Cl Anywhere Functionality Implementation 200,000 200,000 200,000 200,000 120,050 111,043 1,960 55.52%
500712 500712 - Whole of Shire, Implement Eplan online Planning Scheme T1 140,000 140,000 140,000 140,000 95,000 13,353 1,070 9.54%
500713 500713 - Whole of Shire, Wireless enable Council Buildings 26,000 26,000 26,000 26,000 0 0 0 0.00%
500721 500721 - Black Mountain Repeater Replacement 0 0 6,923 6,923 6,923 6,923 0 100.00%
Total Information Technology 383,580 438,186 445,109 434,537 283,587 199,348 34,297 45.88%
500107 500107 - Noosa River Hydraulic Model 0 76,304 76,304 76,304 76,304 36,194 2,110 47.43%
500203 500203 - Business Distribution and Land Needs Project 0 0 0 1,515 1,515 1,515 0 99.97%
500543 500543 - Whole of Shire Planning Scheme Development Projects 2016 0 176,618 176,618 176,618 176,618 154,750 689 87.62%
500714 500714 - Whole of Shire, Climate Change Adaptation Strategy 100,000 100,000 100,000 100,000 80,000 518 194,963 0.52%
500715 500715 - Whole of Shire, Consultant Costs for Planning Scheme Develop 100,000 100,000 100,000 100,000 80,000 12,533 3,932 12.53%
500716 500716 - Whole of Shire, Project Team Resources for New Planning Sche 546,963 546,963 546,963 546,963 382,640 377,770 0 69.07%
500717 500717 - Six Mile Creek Flood Study 100,000 100,000 100,000 183,996 174,996 32,181 48,843 17.49%
Total Planning Scheme 846,963 1,099,885 1,099,885 1,185,396 972,073 615,459 250,537 51.92%
Grand Total 23,101,168 26,989,587 25,449,321 24,593,475 17,568,792 10,293,702 8,346,117 41.86%
Page 23 of 94Section 24
Page 24 of 94
Capital Works Program
YTD Actual Expenditure $10,293,702
Committed Expenditure $8,346,117
Remaining Capital Expenditure $5,953,656
Full Year Budgeted Expenditure $24,593,475
Remaining Capital
Expenditure
24.21%
YTD Actual
Expenditure
41.86%
Committed
Expenditure
33.94%
Page 24 of 94Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
3 1617T111 ALERT FLOOD WARNING STATIONS
DOCUMENT INFORM AT ION
Author Technical Officer, Craig Smit
Planning & Infrastructure Department
Index ECM\ Projects (T1)\ Alert Flood Warning Stations - CAP.WORK – 500748
ECM\ Subject\ Flood Management\Flood Alert System
ECM\ Subject\ Flood Warning Devices
Attachments 1. Tender Evaluation Matrix
EXECUTIVE SUMMARY
This report provides a recommendation for the appointment of the preferred contractor for the
construction of alert flood warning stations.
RECOMMENDATION
That Council note the report by the Technical Officer to the Services & Organisation Committee
Meeting dated 6 June 2017 and award tender 1617T111 for construction of alert flood warning
stations to Ecowise Australia Pty Ltd trading as ALS Hydrographics for the lump sum price of
$206,718 (excluding GST).
REPORT
The purpose of this report is to seek authority to proceed with the preferred tenderer for the
construction of new alert flood warning stations to commence in the 2017/18 financial year.
The Department of Infrastructure, Local Government and Planning (DILGP) has awarded Noosa
Council a grant for the supply and installation of ALERT flood warning stations in three (3) target
areas of the Noosa hinterland.
These target areas include the hinterland townships of Cooroy and Pomona as well as a location
in the Kin Kin Creek catchment. The target areas were identified in the Noosa Shire Council
Network Investment Plan prepared by the Bureau of Meteorology for the Queensland
Reconstruction Authority in September 2016.
Noosa Council has completed a site selection process and identified five (5) priority sites (within
the three (3) hinterland target areas) for the installation of ALERT rainfall and river height flood
warning stations. The next phase is to engage a suitably qualified contractor to supply and install
these ALERT rainfall and river height flood warning stations to the defined specifications and the
following criteria.
Design
The fabrication and installation of standard platform units will be in accordance with the standard
drawings provided by the Bureau of Meteorology.
Construction Management and Inspections
Contract administration, management and inspections will be performed in-house by Council
staff.
Page 25 of 94
Section 26
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Tender Process
Due to the value of the works being greater than $200,000, Council called a public tender for the
work through the LG Tender Box system in accordance with the Local Government Act 2009.
An open invitation to tender was released via LG Tender Box on 21 April 2017 with advertising in
the Sunshine Coast Daily on 22 April 2017 and in the Noosa News 25 April 2017. The tender
closed on 16 May 2017. Four (4) conforming tenders were received.
Tender Assessment
The tender evaluation panel undertook an assessment of the received conforming tender
submissions from the following respondent:
1) Ecowise Australia Pty Ltd trading as ALS Hydrographics (ALS Hydrographics);
2) Aquamonix Pty Ltd;
3) Prospect Group Pty Ltd; and
4) Wight Water Environmental Pty Ltd.
The tenders were evaluated using the following criteria:
Capability and resourcing;
Contract experience and track record;
Timeline and methodology;
Quality;
Health and safety;
Environment and sustainability;
Contribution to local economy; and
Price.
The tendered price from ALS Hydrographics is the second lowest at $206,718 excluding GST.
ALS Hydrographics tender submission is favourable as they have significant previous experience
with installing similar alert flood warning stations for other local governments.
ALS Hydrographics have demonstrated in their submission that they are more than capable and
have the necessary resources to meet Council’s program to complete these works by 30
November 2017.
The tender evaluation team considers this tender to be the most advantageous to Council and
presents the best value for money.
Finance & Risk
The project is jointly funded by the Queensland Government’s 2016-17 Grants and Subsidies
Program and Noosa Council.
State Government Natural Disaster Resilience Program funding for the Six Mile $165,500
Creek Catchment Flood Monitoring System
2016/17 Budget allocation in the Alert Flood Warning Stations Capital project $41,118
Page 26 of 94
Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance X Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 27 of 94
Section 28
ATTACHMENT 1
Page 28 of 94
[eases sein Warne Sa ATTACHMENT 1
No NAME OF TENDERER PRICE
* |(Conforming Tenders Only) (excl of GST)
1
2 ALS Hydrographics $206,718
3 $211,946]
4 $228,011
Sf
6
Tf
Sf
9
MO
NON-CONFORMING TENDERS
1 2 3 4 5 6 7 8 9 10
Qntracting varosrap P' Pp quam o'
. ,
Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Giteria Weighting (%) score X score X score X score X Score score X score X score X score X score X score X
weighting weighting weighting weighting weighting weighting weighting weighting weighting weighting
SS a ee ee eee
~~ Qnitracting varosrap P P q
Total Fees (Pe) 35% $204,955 $206,718 $211,946 $228,011 so so $0 $0
AVOIA SILC ES (DAV) Sresrenerentecersecertsess) $212,908
Price Score 104 103 100 93 0 0 0 0
Normalised Price Score (Pn) 100 99 97 90 0 0 0 0
Weighted Price Score (Pw)
The Contract Adm inistrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 and weightings of this evaluation
Assesment Panel Member 2
Assesment Panel Member 3 Contract Administrator's signature:
Assesment Panel Member 4 pe
Assesment Panel Member 5 pe
Page 28 of 94Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
4 FUTURE OF HANG GLIDING AND PARAGLIDING ACTIVITY - TINGIRA CRESCENT
SUNRISE BEACH
DOCUMENT INFORM AT ION
Author Property Manager, Clint Irwin
Corporate Services Department
Index ECM/ Subject/ Leases; Property/ 237092
Attachments 1. Map of launch site Lot 149 on RP130983 Tingira Cres, Sunrise Beach
2. Map of flying area between Sunrise Beach and Sunshine Beach
3. Sunshine Coast Sports Aviators Letter of Support for Noosa Council
funding application
EXECUTIVE SUMMARY
Hang gliding has occurred over the frontal dune between Sunrise Beach and Sunshine Beach
since the 1960’s. The main launch site is located at Tingira Crescent and over the last 15 years
flying has becoming more popular due to the advent of paragliding. There have been resident
complaints regarding the flying activities over homes between Sunrise Beach and Sunshine
Beach and as house design has changed to include more outdoor based living, swimming pools
and glass walls, the interaction between flyers and residents has increased.
The Sunshine Coast Sports Aviators Inc. (SCSA) permit to use the launch site expired in
September 2015 and the group continues to use the launch site under the expired permit
conditions. Recent resident complaints prompted Council to engage with SCSA to discuss the
resident issues. In response, SCSA have attempted to implement a suite of management actions
but the residents maintain these actions have not alleviated their privacy and safety concerns.
Council has also facilitated a discussion between residents and SCSA resulting in the
development of a management plan by SCSA which was subsequently rejected by the residents
because the trial period was too long and the overall efficacy of the plan was questioned.
SCSA, Council and the Queensland Parks and Wildlife Service have also been in discussions to
explore the potential for the use of inland flying sites and these discussions are ongoing. Council
has recently been successful in receiving State Government funding to develop a Regional
Sports Facility Plan. The Plan will provide an agreed Regional Facility Plan (Sunshine Coast,
Noosa and Gympie Regional Council areas) for a group of activities defined as difficult to locate
(including hang gliding and paragliding).
Council sought legal advice from King & Co. Solicitors regarding the future of flying from the site
and this was discussed with SCSA and residents. The advice is that continuing to permit Tingira
Crescent as a launch site exposes Council to liability in nuisance, with the likely remedy being an
injunction against Council and / or SCSA and its members. Given the legal advice provided, this
report recommends the Tingira Crescent launch site be closed for flying activities and Local Law
No.4 (Local Government Controlled Areas, Facilities and Roads 2015) be amended to reflect the
site closure.
While hang gliding/ paragliding is a spectacular recreation activity with a long history at Sunrise
Beach and Sunshine Beach, this report contends the future of the activity hinges on securing
locations away from residential areas where interaction between flyers and residents is
minimised.
Page 29 of 94
Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
RECOMMENDATION
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 6 June 2017 and:
A. Authorise the CEO to prohibit hang gliding and paragliding at Lot 149 on RP130983,
Tingira Crescent, Sunrise Beach due to the unreasonable impact on resident amenity
(detailed as Option 3 in the report);
B. Proceed to amend Local Law No.4 (Local Government Controlled Areas, Facilities and
Roads 2015) to prohibit flying activities on Lot 149 on RP130983; and
C. Continue to work with the Sunshine Coast Sports Aviators Inc. and relevant stakeholders to
develop a Regional Sports Facility Plan for hang gliding and paragliding within the
Sunshine Coast Council, Noosa Council and Gympie Regional Council local government
areas.
REPORT
Council is trustee of Lot 149 on RP130983, situated at Tingira Crescent, Sunrise Beach (the site)
under a Deed of Grant in Trust (DOGIT) for public park purposes. The site has been used as a
launch site for hang gliding and paragliding since the 1960’s (see Attachment 1). The site faces
due east, is easily accessible and provides a sloping grass surface making it an ideal launch site
for flying in the prevailing east – south east winds over the high frontal dune between Sunrise
Beach to north Sunshine Beach (see Attachment 2). In addition to flying activities, the site is
utilised by the community to observe the surf conditions and view the ocean.
The Sunshine Coast Hang Gliding Club formed approximately 15 years ago and, following
amalgamation with the Conondale Cross Country Flyers, became the Sunshine Coast Sports
Aviators Inc. (SCSA). SCSA and its predecessor have held permits of 1 to 3 years’ duration over
the Site since 2005. The most recent one year permit expired in September 2015 and SCSA
continue to use the site under the expired permit conditions.
Hang gliding and paragliding has a long history on the Sunshine Coast and occurs from a variety
of locations across coastal and inland locations. Each site has unique characteristics and offers a
different flying experience for participants.
On its website www.sunshinecoastsportsaviators.com.au SCSA lists the local area flying sites as:
1. Alexandra Headland;
2. North end Sunshine Beach;
3. Point Cartwright;
4. Rainbow Beach – Carlo Sandblow;
5. Teewah Beach; and
6. Inland Flying sites – mostly along the Blackall Range.
Over the years there have been complaints about the use of the site, particularly in relation to
safety concerns and impacts on residents’ privacy. Approximately five years ago, residents
complained to Council regarding the flyers’ use of in-flight cameras. Subsequently in 2012, a new
clause was included in the tenure agreement prohibiting the use of cameras in flight. One of the
primary reasons for the increase in complaints is the increase in the use of the site, with more
flyers using the site particularly with the advent of paragliding (paragliding is now a popular
activity and has largely replaced hang gliding). Additionally, the visual interaction between the
flyers and residents has increased given changes in house design over time along the coast to
incorporate more outdoor based living, swimming pools and use of glass.
Page 30 of 94
Section 31
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Due to the increasing intensity of use of the site and escalation of complaints, in mid-2015
Council sought to undertake a collaborative process with SCSA to address the issues raised by
residents. In response the SCSA developed a suite of actions to address the issues, including:
1. Design of new signage for installation at both the Tingira Crescent and northern Sunshine
Beach launch sites which includes site rules and contact details for the SCSA Safety
Officers for pilot / public queries if they have concerns regarding flying activities.
2. All pilots are required to be members of the SCSA and agree to follow the Code of Conduct
on the SCSA website.
3. A Duty Pilot system has been implemented.
4. Radios are now compulsory for all pilots to carry at all SCSA sites allowing for increased
communication between pilots, Safety Officers and the Duty Pilot.
5. Enhanced education for pilots / members of SCSA – the Code of Conduct is a standard
agenda item at meetings and in the SCSA newsletter.
On 15 March 2016, Council Officers met with SCSA to discuss the implementation of the actions
and Council advised that, due to legal matters raised by residents, legal advice would be sought
on the use of the Site for hang gliding and paragliding activities and Council would meet again
with SCSA once advice was received.
King & Company Solicitors provided advice to Council on 19 May 2016, the key points being:
Continuing to permit use of the Tingira Crescent lot as a gliding launch / landing site
exposes Council to liability in nuisance to Tingira Crescent residents and residents in the
broader area of the flight paths;
Neither Council nor the gliding fraternity could defend a nuisance claim upon the basis the
gliding activities pre-date residential development;
The likely remedy for nuisance would be an injunction against Council and/or the gliding
club and its members. An order for payment of damages is sufficiently unlikely that Council
may ignore it;
An action for negligence is unlikely to succeed against Council as there is an insufficient
link between Council permitting use of the site and the damage / injury a glider may cause;
A glider operating inside the Civil Aviation Act requirements is irrelevant to liability in
nuisance; and
Council may exercise its rights as owner to exclude the activities from the land. It may also
address the issue at local law level, to facilitate fining those who continue to use the Site for
flying activities.
On 30 May 2016, Council Officers met with the Queensland Parks and Wildlife Service (QPWS)
regarding hang gliding and paragliding activity and opportunities to secure additional regional
sites. QPWS manage the north Sunshine Beach site, Teewah site and the Carlo sand blow site
at Rainbow Beach. In summary, QPWS advised:
A permit is offered to SCSA at north Sunshine Beach (a permit to land and a permit to
launch);
There is no intention to permit increased usage at the north Sunshine Beach site
(commercial operators etc.);
North Sunshine Beach does not attract as many flyers because it is more difficult to access
and flyable only in southerly winds;
The Teewah site was undergoing renovations because the existing wooden ramp was
unsuitable for the increasing popularity of paragliding and concerns over entanglement to
the structure from paragliders (as of 6 June 2017 works are complete); and
Their availability to meet with Council and the SCSA to determine suitable Sunshine Coast
inland locations in addition to the other locations.
Page 31 of 94
Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Council met with QPWS and SCSA on 9 June 2016 to discuss potential alternate Sunshine
Coast inland flying locations. QPWS requested a list of criteria for suitable locations for inland
flying locations. These conversations are ongoing with SCSA and QPWS. Three sites of interest
are Wratten’s National Park (west of Gympie), locations in Walli (east of Kenilworth) and the
Conondale National Park.
On 8 July 2016, Council Officers and King and Co., met with SCSA and its legal advisor for
without prejudice discussions to discuss the legal advice provided by King and Co. and its
ramifications for SCSA. As a result, SCSA requested Council facilitate a meeting with residents
to discuss the specific issues.
On 30 August 2016, Council Officers and King and Co. met with affected residents for without
prejudice discussions regarding the resident’s concerns. Council’s role was not one of mediation
but rather to facilitate discussion between the parties to explore options. The discussions were
amicable and a commitment was provided by SCSA to provide a Management Plan to decrease
the impact of the flying activities on the residents. The main provisions of the submitted
Management Plan are:
Installation of a weather station and movement activated site cam;
Restrict flying unless certain weather conditions are met;
Consequences for non-compliance with site rules;
Line of sight markers 30 metres from beachfront property boundaries (proposed that
Council install);
Limit number of pilots in the air concurrently;
Prohibit hovering over resident properties; and
To be trialled over three flying seasons (three years).
In early December 2016, resident representatives provided feedback regarding the Management
Plan stating the proposed three year trial period was too long. The residents aired frustration over
the continuing number of aircraft over their houses and expressed doubt that the activity could be
adequately managed, given SCSA are a volunteer organisation. The residents maintain that a
Management Plan is a reactive approach that will have a negligible effect, given there are no
effective controls to curb the activity once the flyers are in the air.
On 9 December 2016, King and Co. wrote to SCSA providing the opportunity for both parties to
reach a compromise and advising Council would review the matter at the end of February 2017.
On 4 May 2017, Council received notification it was successful in its application for $75,000
funding under the State Government’s Sport and Recreation Planning Program to develop a
Regional Sports Facility Plan. The Plan encompasses Sunshine Coast Council, Noosa Council
and Gympie Regional Council areas. The Plan will provide an agreed Regional Facility Plan for a
group of activities that are defined as generally difficult to locate and will not be captured within
the draft Noosa Sport and Active Recreation Plan. Aviation (including hang gliders and
paragliders) is captured within the plan and SCSA provided a letter of support to back Council’s
funding application (see Attachment 3).
On 18 May 2017, a paraglider became entangled in the powerlines at the site. While the flyer
was not seriously injured, the incident cut the power to 2,225 homes in the area and the power to
nearby school traffic lights. This incident prompted contact from resident representatives
reinforcing their safety concerns.
Page 32 of 94
Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Council now needs to consider the future of the activity at the site and the options available to
address the current issues in a sustainable way. Three options are discussed below:
Option 1: Do Nothing
Council allows the status quo and hang gliding and paragliding activities
continue from the site
This option involves Council allowing the activity to continue until such time as a successful
nuisance action is brought before the Court where the likely remedy is injunction.
In summary, this approach would:
a) Allow the flying activity to continue at the site which has occurred for the last 50 years. This
option supports the interests of SCSA who have recognised the issues and will implement
a range of proactive initiatives through the proposed Management Plan; and
b) Rely on residents taking the matter to court and establishing that nuisance has occurred
noting the potential cost to applicants (if the application is unsuccessful). Success is not
assured and the application is expensive.
Risks
1. Council could be portrayed as not protecting the privacy and safety of local residents.
2. Escalating conflict between residents and flyers due to a lack of implementation of
Management Plan initiatives or implemented initiatives are ineffective in addressing
resident concerns.
3. Exposes Council to potential legal action by residents and Council’s reputation will be
damaged if court action is successful.
4. Exposes Council and ratepayers to financial risk through legal costs should the matter
proceed to Court.
Option 2: Increased Monitoring
Council allows hang gliding and paragliding activities to continue from the
Site however provides active oversight of the implementation of the
management plan by SCSA and monitors its effectiveness in reducing the
current concerns of residents
In summary, this approach:
a) Allows the flying activity to continue at the site, however Council actively oversees and
monitors the implementation of the Management Plan proposed by SCSA to determine its
effectiveness in reducing resident safety and privacy concerns;
b) Attempts to pursue a compromise between residents and flyers; and
c) Relies on residents taking the matter to court and establishing that nuisance has occurred
noting the potential cost to applicants (if the application is unsuccessful). Success is not
assured and the application is expensive.
Risks
1. Impacted residents will likely still feel that the course of action is inadequate and that
Council is not acting immediately to protect their privacy and safety given the history of
complaints.
2. Resident representatives reject this option and proceed with legal action anyway.
3. Exposes Council to reputational risk if Court action is successful.
4. Exposes Council and ratepayers to financial risk through legal costs should the matter
proceed to Court.
Page 33 of 94
Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Option 3: Council prohibits flying activity at the site
Council prohibits flying activities from the site through local laws compliance.
In summary, this approach:
a) Acknowledges the expert legal advice received on the issue and is based on the premise
that Council should act in the resident’s interest.
b) Reflects the likelihood that any further flying activity on the site will not be accepted by the
residents (even in a controlled manner) and that court action is likely.
c) Requires an amendment to Council’s local laws to prohibit flying at the site.
d) Whilst denying access to SCSA and other users of the site for flying activities, allows
Council the opportunity for positive messaging regarding working with the Sunshine Coast
Council, Gympie Regional Council and other stakeholders such as QPWS to develop a
Regional Sports Facility Plan for hang gliding and paragliding (i.e. alternative site
locations).
Risks
1. Exposes Council to some reputational risk as being a ‘killjoy’ regarding the closing of the
site to the SCSA and other flyers given the site history and lack of previous action to date.
2. Ad hoc illegal flying activities may continue at the site for some time which will require
Council resources to initiate reactive compliance activities.
Summary
Hang gliding and paragliding are spectacular recreational activities with long history in Sunrise
Beach and Sunshine Beach. However, they are outgrowing the site and becoming increasingly
unsuitable in built up residential areas due to growing interaction between flyers and residents.
This interaction is an ongoing cause for concern for residents in particular impacts on privacy and
also safety fears (whilst incidents relating to safety are infrequent they cannot be ignored).
As such the future of this activity lies in its conduct outside of residential areas. Existing coastal
sites at Teewah and Rainbow Beach are ideal because the residential impact is low or non-
existent. The QPWS offer to investigate Sunshine Coast inland sites to conduct the activities is a
positive step and will be pursued by SCSA given its membership is geographically dispersed.
Council is committed to the sport’s future, as evidenced by the successful funding bid to secure
long term alternatives in suitable locations across the Sunshine Coast Council, Noosa Council
and Gympie Regional Council local government areas.
Previous Council Consideration
Nil.
Finance & Risk
This item is collectively discussed in ‘Options’ within the report.
Page 34 of 94
Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Consultation
External Consultation - Community & Stakeholder
Sunshine Coast Sports Aviators Inc.
Queensland Parks and Wildlife Service
King & Company Solicitors
Internal Consultation
Director Corporate Services
Community Development Manager
Property Advisor
Community Development Officer
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support X Community Development ICT
Libraries & Galleries Procurement & Fleet
X Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 35 of 94
Section 36
ATTACHMENT 1
Page 36 of 94
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Page 37 of 94Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
ATTACHMENT 3
Page 38 of 94
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
ATTACHMENT 3
ow PO Box 456
% SA fw TEWANTIN QLD 4565
ase Mob: 0412 376719
Sunshine Coast Sports Aviators [email protected]
To Whom It May Concern
This letter is to provide support for Noosa Council’s application for a Regional
Facilities Plan under the Department of National Parks, Sport and Racing
(DNPSR) Sport and Recreation Planning funding program.
We understand that the Plan will be a collaborative project with the Sunshine
Coast and Gympie Councils and will aim to provide a regional plan and agreed
direction for the future development of aviation sports facilities across the
region.
We look forward to being involved in the development of this Plan if the
funding is successful and wish Noosa Council the best of luck with its
application.
Yours Sincerely
Paul SHO .
)
President
Sunshine Coast Sports Aviators
Page 38 of 94Section 39
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
5 ASSESSMENT OF EXPRESSIONS OF INTEREST FOR COMMERCIAL HIGH USE
PERMITS (1617E119)
DOCUMENT INFORM AT ION
Author Property Manager, Clint Irwin
Corporate Services Department
Index ECM/ Subject/ Commercial Use of Community Land
ECM/ Subject/ Use of State Land
Attachments 1. EOI Evaluation Summary Sheets
EXECUTIVE SUMMARY
In accordance with Council’s resolution at the Ordinary Meeting on 16 March 2017 and its
Commercial Use of Community Land Policy, Expressions of Interest (EOI) were recently invited
for businesses wishing to apply for Commercial High Use Permits on community land. The EOI
was advertised in the Noosa News on 7 April 2017, the Sunshine Coast Daily on 8 April 2017
and on Council’s website.
Respondents were invited to submit applications to LG Tenderbox, Council’s e-tender portal, with
applications closing on 2 May 2017. There were 39 downloads by parties/businesses from the e-
portal. A total of 14 businesses applied for 10 activities.
An evaluation panel was assembled with the required skill sets and relevant expertise to
undertake the assessment. The principal recommendations arising from the panel assessment
include:
Of the 10 activities advertised, 8 permits are proposed to be offered to existing permit
holders.
The Noosa Main Beach West beach equipment hire permit (between the rock walls at
beach access 15) be offered to Go Ride a Wave Pty Ltd (trading as Noosa Surf Lessons
and Go Ride A Wave) due to the respondent’s higher quality submission.
No submissions were received by the closing date for the Noosa Main Beach Massage
activity. The existing permit holder requested Council allow a late submission. It is
recommended Council publicly re-advertise the permit, with respondents to again be invited
to submit applications through LG Tenderbox.
Page 39 of 94
Section 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
RECOMMENDATION
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 6 June 2017 and:
A. Issue 3 year permits commencing 1 July 2017 to the following nine recommended permit
holders:
Activity Recommended Permit Holder
Learn to Surf Noosa Main Beach West 1 Surf Skills Pty Ltd t/as Learn to Surf Noosa
(No change)
Learn to Surf Noosa Main Beach West 2 Go Ride A Wave Pty Ltd t/as Noosa Surf Lessons
and Go Ride A Wave
(No change)
Kayak Hire and Tours – Surf Skills Pty Ltd t/as Noosa Ocean Kayak Tours
Noosa Main Beach West and Hire
(No change)
Beach Equipment Hire – Main Beach Dorajar Pty Ltd t/as Noosa Beach Surf Hire
(No change)
Beach Equipment Hire – Go Ride A Wave Pty Ltd t/as Noosa Surf Lessons
Noosa Main Beach West and Go Ride A Wave Pty Ltd
Snacks and Drinks Refreshment Noosa Spit David Draper t/as Spit Beach Snacks
(No change)
Surf Dancing - between rockwalls Surfdancer Pty Ltd t/as Surfdancer
(No change)
Kite Surfing Lessons – Noosa River Mouth & Tarr’s Enterprises Pty Ltd t/as Adventure Sports
Burgess Creek south to Peregian Beach Kitesurf Australia
(No change)
Settlers Cove Jetty Water Taxi Wilschke Discretionary Trust t/as Gondolas of
Noosa Pty Ltd
(No change)
B. Publicly re-advertise for Expressions of Interest for the beach massage permit and offer an
interim permit commencing 1 July 2017 to the existing permit holder to allow continuity of
operations until Council considers a further report on the outcomes of the new EOI process;
C. Add a condition to both the Beach Equipment Hire permits to ensure that activity and
equipment associated with the permits are limited to a 49m2 permit area; and
D. Add a condition to the Beach Equipment Hire Noosa Main Beach permit to ensure the
equipment trailer associated with the permit activity is delivered to Noosa Main Beach
generally before 6:00am in the summer periods (from commencement of September school
holidays to completion of Easter school holidays) and before 7:00am at other times.
REPORT
The purpose of this report is to seek Council endorsement to issue 3 year Commercial High Use
permits to conduct approved commercial activities on Council controlled land commencing 1 July
2017.
Council allows limited commercial use of public land under its control in accordance with its
Commercial Use of Community Land Policy. The majority of existing permits expire on 30 June
2017 and Council resolved to proceed to EOI’s for new permits at its Ordinary Meeting in March.
The EOI process formally opened on 7 April 2017 and closed on 2 May 2017.
Page 40 of 94
Section 41
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Respondents were invited to submit applications to LG Tenderbox, Council’s e-tender portal.
There were 39 downloads by parties/businesses from the e-portal. A total of 14 businesses
applied for 10 activities.
Consistent with Council’s EOI processes, the following documents were available to respondents
via the e-portal:
Invitation for EOI – General information for respondents;
EOI Process Terms – Detailed acceptable conduct and obligations of respondents and
Council and included further detailed information for respondents;
EOI Response Form – Enabled respondents to respond to evaluation criteria via response
schedules;
Indicative Permit Conditions- Identified the indicative permit conditions common to each
permit; and
Commercial Use of Community Land Policy – Provided the policy framework for
respondents.
The evaluation panel assessed the applications under probity and due diligence in accordance
with the assessment criteria and its obligations under this EOI process. The evaluation panel
consisted of:
Procurement Advisor (external panel member);
Property Manager;
Governance Advisor;
Property Advisor; and
Chief Lifeguard, Surf Lifesaving Queensland (external panel member).
Table 1 below summarises the results of the assessment and identifies:
The activities advertised for EOI;
The respondents for each activity;
The current permit holder (CPH); and
The evaluation panel’s recommendation (if applicable) from 1 July 2017 for a 3 year term.
Page 41 of 94
Section 42
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Table 1 – Assessment Outcomes
Activity Respondents Recommendation
Learn to Surf Noosa Main Beach 1 1. Surf Skills Pty Ltd t/as Learn to Surf Noosa (CPH) Surf Skills Pty Ltd t/as Learn to Surf Noosa
2. Go Ride A Wave Pty Ltd t/as Noosa Surf Lessons and Go Ride A Wave (No change)
Learn to Surf Noosa Main Beach 2 1. Go Ride A Wave Pty Ltd t/as Noosa Surf Lessons and Go Ride A Wave Go Ride A Wave Pty Ltd t/as Noosa Surf
(CPH) Lessons and Go Ride A Wave
2. Surfdancer Pty Ltd t/as Surfdancer (No change)
Kayak Hire and Tours – 1. Surf Skills Pty Ltd t/as Noosa Ocean Kayak Tours and Hire (CPH) Surf Skills Pty Ltd t/as Noosa Ocean Kayak
Noosa Main Beach West Tours and Hire
(No change)
Beach Equipment Hire – 1. Dorajar Pty Ltd t/as Noosa Beach Surf Hire (CPH) Dorajar Pty Ltd t/as Noosa Beach Surf Hire
Noosa Main Beach 2. Vaclore Pty Ltd t/as The Original Noosa Beach Hire (No change)
3.Golden Breed Corporation Pty Ltd
4. JB Noosa Pty Ltd
5. Noosa Blue Resort Management Pty Ltd t/as Stay Noosa Beach Hire
6. Adam McKane and Isaac Smith t/as Noosa Hire
7. Go Ride A Wave Pty Ltd t/as Noosa Surf Lessons and Go Ride A Wave
Beach Equipment Hire – 1. Vaclore Pty Ltd t/as The Original Noosa Beach Hire Go Ride A Wave Pty Ltd t/as Noosa Surf
Noosa Main Beach West (CPH) Lessons and Go Ride A Wave (Change)
2. Go Ride A Wave Pty Ltd t/as Noosa Surf Lessons and Go Ride A Wave Note: Current permit holder is Vaclore Pty Ltd
3. Adam McKane and Isaac Smith t/as Noosa Hire (trading as The Original Noosa Beach Hire)
Snacks and Drinks Refreshment 1. David Draper t/as Spit Beach Snacks (CPH) David Draper t/as Spit Beach Snacks
Noosa Spit 2. Classic Coffee Roasters Pty Ltd (No change)
Surf Dancing – Noosa Main Beach 1. Surfdancer Pty Ltd t/as Surfdancer (CPH) Surfdancer Pty Ltd t/as Surfdancer (No change)
West (between rock walls)
Kite Surfing Lessons – Noosa River 1. Tarr’s Enterprises Pty Ltd t/as Adventure Sports Kitesurf Australia Tarr’s Enterprises Pty Ltd t/as Adventure Sports
Mouth & Burgess Creek south to (CPH) Kitesurf Australia (No change)
Peregian Beach
Beach massage – Noosa Main 1. Nil Not to be awarded as part of this EOI process -
Beach see report for justification
Settlers Cove Jetty Water Taxi 1. Wilschke Discretionary Trust t/as Gondolas of Noosa Pty Ltd (CPH) Wilschke Discretionary Trust t/as Gondolas of
Noosa Pty Ltd (No change)
Page 42 of 94
Section 43
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Note the mobile beach refreshment business on Main Beach (Hey Bill) was not subject to EOI, as
this permit is an iconic lifetime permit, nor was the ice cream van (Frenzy Ice Cream) at the
eastern end of Main Beach (Park Road), as that permit expires in September 2020.
The evaluation panel recommendations reflect the assessment of each submission against the
agreed evaluation criteria previously endorsed by Council at the Ordinary Meeting held on 16
March 2017.
The panel’s summary evaluation spreadsheets for each activity are included as Attachment 1
and further details of the recommended permit holders by activity is provided below.
Learn to Surf Noosa Main Beach West 1
Council received two applications for this activity. Surf Skills Pty Ltd (trading as Learn to Surf
Noosa) is the existing permit holder and has operated surf lessons for approximately 15 years
from this location. The respondent provided a thorough, well written application that fully
addressed the assessable criteria.
The respondent demonstrated an extensive track record and appropriate levels of capital
investment. The respondent’s contribution to the local community, the local economy and the
number of relevant industry affiliations was also of a high standard. The respondent has provided
a professional service to the community over the permit term and there have been no compliance
issues regarding the permit holder’s performance over the previous permit term.
Learn to Surf Noosa Main Beach West 2
Council received two applications for this activity. Go Ride a Wave Pty Ltd (trading as Noosa Surf
Lessons and Go Ride a Wave) is the existing permit holder and has conducted surf lessons for
approximately 11 years from Noosa Main Beach West, from the Gold Coast since 2004 and
Victoria since 1987. The respondent provided a thorough application which fully addressed the
assessable criteria. The respondent demonstrated an extensive track record and appropriate
levels of capital investment. The respondent’s contribution to the local community, the local
economy and the number of relevant industry affiliations was also of a high standard. The
respondent has provided a professional service to the community over the permit term and there
have been no compliance issues regarding the permit holder’s performance over the previous
permit term.
Kayak Hire and Tours –Noosa Main Beach West
Council received one application for this activity. Noosa Ocean Kayak Tours and Hire is the
existing permit holder and has operated from Noosa Main Beach West for approximately 17
years. The respondent provided a thorough application which fully addressed the assessable
criteria.
The respondent demonstrated an extensive track record and appropriate levels of capital
investment. The respondent’s contribution to the local community, the local economy and number
of relevant industry affiliations were also of a high standard. The respondent has provided a
professional service to the community over the permit term and there have been no compliance
issues regarding the permit holder’s performance over the previous permit term.
Page 43 of 94
Section 44
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Beach Equipment Hire – Main Beach
Council received 7 applications for his activity. Noosa Beach Surf Hire is the existing permit
holder and has operated beach hire activities on Manly Beach since 1992 and Bondi Beach since
2009. The respondent provided a thorough, well written application that fully addressed the
assessable criteria.
The respondent demonstrated an extensive track record in the industry and appropriate levels of
capital investment. The respondent’s contribution to the local community, the local economy and
the number of relevant industry affiliations were also of a very high standard. The respondent has
provided a professional service to the community over the permit term and there have been no
compliance issues regarding the permit holder’s performance over the previous permit term.
Proposed Permit Condition Changes
a) The evaluation panel noted that existing conditions for this activity do not include a defined
size (i.e. square metres) for the permit area. If left unaddressed this may lead to activity
spread along the beach and undesirable visual clutter. It is recommended a defined permit
area is implemented to ensure the activity is suitably contained. It is proposed that an
operating area of 49m2 area be conditioned in the new permit commencing 1 July 2017.
This represents a minor increase of 7m2 from the permit period 2010-2014 but a reduction
of area compared to that observed during a recent site inspection.
b) The evaluation panel also considered an appropriate trailer delivery time for the permit,
given the area is heavily utilised by the public and is a busy pedestrian thoroughfare. It is
recommended the equipment trailer delivery to the permit area occur generally before
6:00am in the summer periods (September School Holidays commencement to Easter
School Holiday completion) and before 7:00am at other times.
Beach Equipment Hire –Noosa Main Beach West
Council received three applications for this activity. The assessment panel recommends that Go
Ride a Wave Pty Ltd (trading as Noosa Surf Lessons and Go Ride a Wave) replace the existing
permit holder Vaclore Pty Ltd (trading as The Original Noosa Beach Hire). The respondent has
operated beach hire activities at multiple locations and previously held the Noosa Main Beach
Hire permit from 2010 – 2014. Overall, the respondent’s submission was of a higher standard. In
particular, the applicant demonstrated a more professional approach to business planning and
operations, a commitment to higher standards of service and quality of equipment. The panel
noted the strong contribution to the local community and a proposed level of capital investment
that was suitably detailed and realistic.
The panel noted the long family association with this permit of the current permit holder but found
the recommended applicant’s submission to be of a higher standard and indicated a more
professional operator likely to provide a higher standard of service.
Proposed Permit Condition Changes
For consistency, it is recommended a new condition also be added to this permit limiting the
operating area to 49m2. A trailer deliver time is not considered necessary for this permit due to it
being in a lower pedestrian traffic area.
Page 44 of 94
Section 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Snacks and Drinks Refreshment – Noosa Spit
Council received two applications for this activity. The existing permit holder David Draper
(trading as Spit Beach Snacks) has held the permit for successive permit terms and
demonstrated a strong track record. The submission demonstrated sufficient competence across
all assessment criteria and is recommended to be offered a further permit. The respondent has
provided a professional service to the community over the permit term and there have been no
compliance issues regarding the permit holder’s performance over the previous permit term.
Surf Dancing – Noosa Main Beach West
Council received one application for this activity which was from the existing permit holder
Surfdancer Pty Ltd (trading as Surfdancer). The applicant demonstrated sufficient competence
across the assessment criteria and is recommended to be offered a further permit. The
evaluation panel noted this activity has ongoing potential to compete with permitted Learn to Surf
schools because learn to surf lessons are more popular than surf dancing lessons. The current
permit does not allow the permit holder to operate as a surf school open to the general public and
this permit will require ongoing monitoring by Council, as this condition will be retained in the new
permit.
Beach Massage – Noosa Main Beach
Council received no applications for this activity. Subsequently, on the 11 May 2017 the current
permit holder requested Council allow it to lodge a late submission, alleging a lack of notification
by Council. Council’s Procurement Branch advised the request was not able to be considered in
the current permit period because the public EOI process formally closed on 2 May 2017.
Given the interest expressed in the beach massage activity from the incumbent permit holder, it
is recommended Council publicly re-advertise the EOI for the permit, subject to the following:
As the EOI process has formally closed, re-advertisement would occur after 15 June 2017
(Council’s Ordinary Meeting);
Respondents would be invited to submit applications to Council’s e-tender portal (LG
Tenderbox) and an evaluation panel will be required to assess the applications. A report to
Council will be required to report on the application assessment outcomes; and
Given the advertising, assessment and reporting timeframes the appointment of the new
permit holder will require some weeks to complete.
It is important to note that re-advertising this permit will result in the redirection of staff effort and
other additional costs to meet Council’s EOI protocols.
If this approach is adopted, a suitable interim permit arrangement with the existing permit holder
is also recommended to allow the activity to continue until the new permit arrangement is
confirmed by Council.
Kite Surfing Lessons – Noosa River Mouth
Council received one application for this activity from the existing permit holder Tarr’s Enterprises
Pty Ltd (trading as Adventure Sports Kitesurf Australia). The applicant demonstrated sufficient
competence across the assessable criteria and is recommended to be offered a further permit.
The respondent has provided a professional service to the community over the permit term and
there have been no compliance issues regarding the permit holder’s performance over the
previous permit term.
Page 45 of 94
Section 46
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Settler’s Cove Jetty Water Taxi
Council received one application for this activity from the existing permit holder Wilschke
Discretionary Trust (trading as Gondolas of Noosa Pty Ltd). The applicant demonstrated
sufficient competence across the assessable criteria and is recommended to be offered a further
permit.
The respondent has provided a professional service to the community over the permit term and
there have been no compliance issues regarding the permit holder’s performance over the
previous permit term.
Previous Council Consideration
Ordinary Meeting, 16 February 2017, Item 1, Page 7
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 7 February 2017 and adopt the updated Commercial High Use Permit fees
effective 1 July 2017, as detailed in the report with an amendment to the proposed fee for the
Beach Hire – Rock Wall activity to retain the current fee level of $1,561.10.
Ordinary Meeting, 16 March 2017, Item 7, Page 9
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 7 March 2017 and
A. Adopt the Expression of Interest (EOI) application assessment criteria and weightings as
detailed in the report.
B. Agree to proceed to the public EOI process for the Commercial High Use Permits.
Finance & Risk
Finance
1. The costs incurred in the compliance and administration of these permits are
accommodated in Council’s operational budget (predominately as labour costs) within the
Corporate Services Department.
2. The recommendation to re-advertise the beach massage activity will incur additional costs
and staff time should Council wish to proceed to a further EOI process
Risk
1. Commercial High Use Permits including the EOI process are a high profile component of
Council’s land management. The activity locations are highly desirable community land
parcels which are extremely well patronised by tourists and local residents and the
activities have the potential to conflict with commercial businesses providing similar
services leasing premises at commercial rates.
2. Commercial High Use permits are highly competitive and subject to complaints, driven by
existing permit holders and other competitors trying to enter the market.
3. History shows that competitors have taken complaints to the CCC and Ombudsman for
investigation regarding the transparency and rigour of the permit process.
Page 46 of 94
Section 47
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Director Corporate Services
Procurement and Fleet Manager
Property Advisor
Governance Advisor
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries X Procurement & Fleet
Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
X Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 47 of 94
Section 48
ATTACHMENT 1
Page 48 of 94
ATTACHMENT 1
NOOSA SHIRE COUNCIL __ Weighted Attribute Evaluation Spreadsheet - Final Evaluation
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1
2
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PART A Non pie elements liam |" mene seme) es 6] eT]
. Se Ee ee
Resukant Resultant Resultant Resukant Resultant Resultant
Evaluation Criteria Weighting (%) score x scorex score x score x score x score x
weighting weightin, weightin; hting ighting ti
eee ee [we | fe | oe [on Pom |e [ole pm) fom] few] t fee fe foe
= a EE Ee ee
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Emissions Reduction & Environment
pees nas eigen paces | us | sox [vs [ o | om | > [om [ | om | > | om | o [om] o [om] [om] ao [om |
fester) OO
Economy & Industry Affiliations .
Assessment Panel Position Title = «
|___Contract Administrator & Assesment Panel Member | ____PropentyManager(a) and weightings of this evaluation 7 AN
The Contract Administrator confirms the above scores n
Chief Lifeguard Surf Lifesaving Qld (Greg Cahill)
Governance, Risk and Legal Specialist (PB) Contract Administrator's signature: Property Manager (Cl)
Assesment Panel Member 5
Page 48 of 94Section 49
Page 49 of 94
NOOSA SHIRE COUNCIL —_ Weighted Attribute Evaluation Spreadsheet - Final Evaluation
Permits for the Commercial Use of Community Land #2
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1 |Go Ride A Wave Pty Ltd t/as Noosa Surf Lessons and Go Ride A
2 |Surfdancer Pty Ltd t/as Surfdancer
3 | ae ees ee ee | ree S|
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NON-CONFORMING TENDERS
1 2 3 4 5 6 f 8 9 10
sk ise REA ae tee 3 imam | vesmaqmmee [es a] geek] Ee |i ee ec a | i
Ltd t/as Noosa ‘as dancer
: Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) Score score x Score score x Score score x Score score x score x score x Score score x score x Score score x
weighting weighting weighting weighting weightin, ‘weightin; weighting weighting weightin,
Prawnacos Tm Te | sexo [ve | zoo [io | om | oo | ow | o | om | o | om | o | om | o | om | o | om | o | om |
emratimenmene | mm |e | oo | | zoo | oo | om | io | a [io | om | io | om | o | om | o | om | o | oo | o | om |
isin | mes fm [= fm fe] om] fe] >fm[ |=] e[m|>)w[ [mo]
soni | tm | es | es | om [rm | o | oo [| o | om | 0 | om [| o | om | o | ow | » | om | o | om | o | om |
aes Pes [as | on [as | [ow [oe Poe Te [oof [emf fom fe fom fo [om le [|
Sustainabil
Economy & Industry Affiliations | om | mi . =
i 93.75 i
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 and weightings of this evaluation a MM
Chief Lifeguard Surf Lifesaving Qld (Greg Cahill)
Governance, Risk and Legal Specialist (PB) Contract Administrator's signature: Property Manager (Cl)
Property Advisor (DW)
Page 49 of 94Section 50
Page 50 of 94
NOOSA SHIRE COUNCIL —_ Weighted Attribute Evaluation Spreadsheet - Final Evaluation
emai
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1
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1 2 3 4 5 6 rs 8 9 10
Surf Skills Pty Ltd t/as
PART A - Non price elements_ O
PART A - Non pri n Ni ikea
Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) Score score x Score score x score x Score score x score x score x Score score x scorex
weighting weighting weighting g weighting weighting weighting weighting g g weighting
Prowtecord Tm | | see |e | om | io | om | o | om | io | om | oo | om | io | om | o | oo | o [om] o | om |
epnatvesment | tm | ers | so [oo | om [io | om | io | oo | o | om | o | om | o | om | o [ om | o | om | o | om |
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; ss 92.5
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=e Soe? es
: The Contract Administrator confirms the above scores ‘
Contract Administrator & Assesment Panel Member 1 Property Manager (Cl) and weightings of this evaluation “ A An
Chief Lifeguard Surf Lifesaving Qld (Greg Cahill)
Governance, Risk and Legal Specialist (PB) Contract Administrator's signature: Property Manager (Cl)
Property Advisor (OW)
Page 50 of 94Section 51
Page 51 of 94
NOOSA SHIRE COUNCIL _— Weighted Attribute Evaluation Spreadsheet - Final Evaluation
Serer Tene ectneomeciestommumtnt |
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1 |Adam McKane and Isaac Smith t/as Noosa Hire
2 |Dorojar Pty Ltd t/as Noosa Beach Surf Hire
3 |Go Ride A Wave Pty Ltd t/as Noosa Surf Lessons and Go Ride A
4 [Golden Breed Corporation Pty Ltd
5 |Vaclore Pty Ltd t/as The Original Noosa Beach Hire
6 [1B Noosa Pty Ltd
7 [Noosa Blue Resort Management Pty Ltd t/as Stay Noosa Beach
8 ee i ee
9 le eg oe ee ee
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NON-CONFORMING TENDERS
t 2 3 4 5 6 i & 9 10
PART A - Non price elements Isaoc Smith t/es —|Noosa Beach Surf Hire | Ltd t/as Noose Corporation Pty Ltd | The Original Noosa | 78 NO0S@PtY Ltd | ny aaememt Pty Ltd
E Adam McKane and Dorojar Pty Ltd t/as Go Ride A Wave Pty Golden Breed Vaclore Pty Ltd t/as Noosa Blue Resort
Resultant Resultant Resultant Resultant Resultant Resultant Resultant
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weighting weighting weighting weighting 2 weighting weighti ‘ weightis
posers [we [ow Pn Pe [oe Pom fo [oe | fae] oe Peele pee ee
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The Contract Administrator confirms the above scores / 7
Contract Administrator & Assesment Panel Member 1 Property Manager (Cl) and weightings of this evaluation q ¢ 7 ca
Assesment Panel Member 2 Chief Lifeguard Surf Lifesaving Qld (Greg Cahill) si
Governance, Risk and Legal Specialist (PB) Contract Administrator's signature: Property Manager (CI)
Assesment Panel Member 5 Property Advisor (DW)
Page 51 of 94Section 52
Page 52 of 94
NOOSA SHIRE COUNCIL _ Weighted Attribute Evaluation Spreadsheet - Final Evaluation
Contract Title: Permits for the Commercial Use of Community Land #5
Somes
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1
2 |Go Ride A Wave Pty Ltd t/as Noosa Surf Lessons and Go RideA $ 1,561.10
3 |Vaclore Pty Ltd t/as The Original Nocsa Beach Hire
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Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
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= SE ee
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Contribution to Local Community &
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Assessment Panel Position Title
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Property Manager (Cl) and weightings of this evaluation
Assesment Panel Member 2 Chief Lifeguard Surf Lifesaving Qld (Greg Cahill)
Assesment Panel Member 3 Governance, Risk and Legal Specialist (PB) Contract Administrator's signature: Property Manager (Cl)
Property Advisor (DW)
Assesment Panel Member 5
Page 52 of 94Section 53
Page 53 of 94
NOOSA SHIRE COUNCIL _ Weighted Attribute Evaluation Spreadsheet - Final Evaluation
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1
2
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Position Title The Contract Administrator confirms the above scores «
|__Contract Administrator & Assesment Panel Member | Property Manager(@) and weightings of this evaluation QA
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Governance, Risk and Legal Specialist (PB) Contract Administrator's signature: | PropertyManager() Sid
Page 53 of 94Section 54
Page 54 of 94
NOOSA SHIRE COUNCIL _—_— Weighted Attribute Evaluation Spreadsheet - Final Evaluation
a
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(Conforming Tenders Only) (excl of GST) \\
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| Assesment Panel Membeh, (SM | Governance, Risk and Legal Specialist (P8)——_—| |__ Contract Administrator's signature: | PropertyManager(C)
[| Assesment PanelMembers | Procurement Advisor(AM)
Page 54 of 94Section 55
Page 55 of 94
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1
2 ete eee |
3 | ee ee ee ee ee eee |
5 a ee ee ee eee eT |
§ ee Se ee eee
6 (eS Se ee eee |
7 | eae ee ee ee |
& | soe a Se eee eee
9 | ee ee eee as
10. | ee Bie ee ee ee ee eee |
NON-CONFORMING TENDERS
1 2 3 4 5 6 € 8 9 10
Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score x Score score x Score score x Score score x score x Seore score x score x Score score x Score score x score x
weighting weighting weighting weighting weighting weighting weighting weighti weigh! weighting
racenesrs | wm mm | sem | | oo | 0 | om | © | om | o | om | o | om | o | om | o | om | io | om | o | om |
eonarimeniment | mm | | zo | 0 | om | oo | om | oo | om | io | om | io | om | io [ow [io | ow | o [com | io | oo |
Swng | mm | sm |r | io | oo | 0 | oo | o | oo | o | om | o | om | o | om | o | om | io | om | o | om |
Emissions Reduction & Environment
Contribution to Local Community &
The Contract Administrator confirms the above scores f
Contract Administrator & Assesment Panel Member 1 Property Manager (Cl) and weightings of this evaluation =
Chief Lifeguard Surf Lifesaving Qld (Greg Cahill)
Governance, Risk and Legal Specialist (PB) Contract Administrator's signature: Property Manager (CI)
Property Advisor (DW)
Assesment Panel Member 5
Page 55 of 94Section 56
Page 56 of 94
NOOSA SHIRE COUNCIL —_ Weighted Attribute Evaluation Spreadsheet - Final Evaluation
ee
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1
2 |S ee | OS
3 [ee Se ee ae eee
‘+ | Se ee ee ee ee ee |
S ee ee ee a eee ee |
6 [FS ee ee ee | eee |
7 |S a ee eee eee |
§ |redue te ee oe ss Ee eer oe ee aS eee S|
8 ee ee ee eee
2) [ee ae eee ies oe a ee |
NON-CONFORMING TENDERS
1 2 3 4 5 6 az 8 9 10
aS einer mn aen225ermeenier [oss a[ mae | Sa ea ea Seco [eee | es eee
Tarr’s Enterprises Pty
PARTA in pri ments Ltd t/as
Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria score x score x score x score x score x score x score x score x
weighting ti tin) i cighti tiny weighti ti weighti
fracknecord | me | wm | sz | oo | om | o | ow | o | om | o | ow | o | om | o | ow | o | om | o | om | o | om |
csonatiwesment | me | os [| ro | oo | oo | o | om | o [ om | o | oo | o | om | o | om | o [ow | o | om | o | 0 |
rcivnymanagementrin | oe |e | rm | © | om | © | om [| o | om o | ow | o | ow | o | ow | o | om | o | om | o | om |
Sustainabil wrenment [sm | | sm | io | om | o | ow | o | om | o | om | o | om | o | om [ o | | o | ow | o | om |
‘moe | 2% | ws | wso | o | om | o | om | o | om | o | ow | o | om | o | ow | o | om | o | om | o | oo |
ame ay a
Econo Industry Affiliatio i
co
The Contract Administrator confirms the above scores
| “Contract Administrator & Assesment PanelMember1 | __—_—_—PropertyManager(G)_— | and weightings of this evaluation {/
Contract Administrator's signature: | PropertyManager(Q)
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NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
Contract Title: Permits for the Commercial Use of Community Land #10
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1 |Wilschke Discretionary Trust t/as Gondolas of Noosa $ 1,500.00
2 | > ee ee ae |
3 [Sie ee ee ee ee | ee ee
| i he ee ee |
S es Seas ee ae ae Oe ee eee Seal | ee ame |
Garg eS ee ae
| a ee ees | ee |
Bape i et ge ree |
L, Ee oe ee ee ee eee
10 oe eee ee oe |
NON-CONFORMING TENDERS
1 2 3 4 5 6 x 8 3 10
OS Gai a ate mt Lemme SSL NEAR ASG] 00 gl | Ree ee |e neg | UO
Wilschke
PART A - Non price elemen ae tea ee
Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score x score x Score score x score x score x score x score x score x score x
weighting weighting weighting weighting weighting weighting weighting R g eight ghting
frecinecrd | wm | | som | oo | om | io | om | o | om | io | om | o | om | o | om | o | om] io | om | 2 | om |
catiwerinene | ame] | sm | oo | om | oo | om | o | om | io | om | io | om | io | om | oe [om] o | om | o | om |
acivtyanazementrian [toe | | eso | 0 | cm | o [ o | o | om | o | om { o | om | o | om | o | ow | o | om | o | 2m |
‘oma | mm | | sm | oo | om | 0 | om | © | om | o | om | o | om | o | om | io | om | o | om | o | om |
Sustainabili
ccoomenuny amines | | ms | asso | io | ow | a | om | 0 | am | io | am | io | om | o | om | o | om | o | om | o | om |
Economy & Industry Affiliations ;
The Contract Administrator confirms the above scores d *)
Contract Administrator & Assesment Panel Member 1 Property Manager (Cl) and weightings of this evaluation Wn
Chief Lifeguard Surf Lifesaving Qld (Greg Cahill) 7
Governance, Risk and Legal Specialist (PB) Contract Administrator's signature: Property Manager (Cl)
Page 57 of 94Section 58
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
6 NON-CURRENT ASSET ACCOUNTING POLICY UPDATE
DOCUMENT INFORM AT ION
Author Financial Accountant, Angelique Boog
Corporate Services Department
Index ECM / Subject / Council Policies
Attachments 1. Non-Current Asset Accounting Policy
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Financial Accountant to the Services & Organisation
Committee Meeting dated 6 June 2017 and:
A. Adopt the updated Non-Current Asset Accounting Policy provided as Attachment 1 to the
report; and
B. Note that for asset accounting purposes, this policy is to be applied from 1 July 2016.
REPORT
Council’s Non-Current Asset Accounting Policy provides a framework for the capture, recognition
and control of Council’s non-current assets based on legislative requirements and in support of
Council asset management practices. Included in the policy are minimum threshold amounts per
asset class whereby expenditure can be capitalised and depreciated / amortised.
The policy has implications for Council’s annual budget in particular operating expenditure and also
the capital program.
An annual review of the policy has now been undertaken and a minor change has been
identified. Within the Plant & Equipment class, ICT assets will now have a minimum capitalisation
threshold of $1,000 compared to the $5,000 threshold applicable to all other Plant & Equipment
assets.
Previous Council Consideration
Special Meeting, 29 June 2016, Item 2, Page 2
That Council:
1. …
2. Adopt the Non-Current Asset Accounting Policy, which is provided as Attachment 3.
3 – 22 …..
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Section 59
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Finance & Risk
Council’s strategic risk register identified poor asset planning having adverse community impacts
as well as Council’s ongoing financial sustainability.
Consultation
External Consultation - Community & Stakeholder
The Queensland Audit Office was consulted during the interim May 2017 audit.
Internal Consultation
The Financial Services team in consultation with the Manager ICT.
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support Community Development x ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
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Section 60
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ATTACHMENT 1
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ATTACHMENT 1
|_¢ ) | NOOSA Council Policy
x Keene NON-CURRENT ASSET
ACCOUNTING POLICY
Corporate Plan Reference: Looking after community assets
Endorsed by Council: XX June 2017
Policy Author: Manager Financial Services
POLICY BACKGROUND
Council is responsible for the management of infrastructure and assets on behalf of the Noosa
community. Council recognises that these assets must be appropriately managed so that they can
continue to deliver services to the community in a sustainable manner.
The purpose of this policy is to provide a framework for the capture, recognition and control of
Council’s non-current assets based on legislative requirements and in support of effective and
effective asset management.
COUNCIL POLICY
Scope
This policy applies to all asset accounting related activities for items of property, plant and equipment
and intangible assets as disclosed in Council’s Statement of Financial Position. This policy will apply
to all Council activities.
Objective
The objectives of this policy are to:
° Maintain compliance with prescribed legislation and Australian Accounting Standards;
° Ensure accounting principles are followed when identifying, recognising, recording and valuing
Council’s property, plant and equipment;
° Ensure all processes undertaken in relation to the content of this policy are appropriately
documented and defensible to external audit;
° Ensure all asset movements are recorded in the financial asset register on a timely basis;
° Make sure capital works in progress balances are cleared no later than 3 months after practical
completion of works;
° Ensure that Council’s asset register is the point of truth for both financial asset management;
and
° Make sure that asset values are indexed between years of full revaluation where construction
unit rates have changed materially.
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COUNCIL POLICY - NON CURRENT ASSET ACCOUNTING POLICY
Non-Current Assets
1 Asset Classes
A ‘class’ of non-current assets is a grouping of assets of a similar nature and use in Council's
operations and which, for the purposes of disclosure, is shown as a single item in Council’s general
purpose financial statements. The classes of property, plant and equipment assets are:
Asset Class Asset Type Examples
Council owned or controlled land
Buildings Corporate and Community buildings, housing, sheds, public amenities,
sports & recreational buildings
Other Infrastructure Assets Includes park, beach access, sporting ground and waste management
infrastructure i.e. BBQ shelters, gazebos, park furniture, playground
equipment, recreational playing courts, shade covers and irrigation
systems, internal roads and car parks, landscaping, fencing, fibre optics,
boat ramps and pontoons
Plant and Equipment Office furniture and equipment, computer equipment (excluding ICT
software), fleet including motor vehicles trucks, heavy equipment,
trailers, mowers and boats
Road and Bridge Network Road structures, kerb and channel, footpaths, roundabouts, bus shelters
and bridges
Box Culvert, Pipes, manholes, stormwater pits
Intangibles Information Communication Technology software and licences
2 Non-Current Asset Recognition
An asset is recognised as a non-current asset in the financial asset register if it meets all of the
following criteria:
° Council has control over the asset;
° It is probable that future economic benefits associated with the asset will flow to the entity
(including non-cash service benefits);
° The cost or fair value of the item can be measured reliably;
° The cost or fair value of the asset exceeds Council’s asset threshold; and
° Expected to be used for more than one financial year.
An item of property, plant and equipment that qualifies for recognition as an asset shall initially be
measured at cost.
3 Recognition Thresholds for Non-Current Assets
In accordance with the Local Government Regulation 2012, Council must, by resolution, set an amount
for each different type of physical asset below which the value of the asset must be treated as an
expense. The thresholds detailed in the table below must be disclosed by way of note in Council’s
general purpose financial statements.
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Non-current asset thresholds are as follows:
Asset Class Asset Threshold
plang SY
|Builldings $15,000
Other Infrastructure Assets $5,000
Plant & Equipment * $5,000
Roads & Bridge Network
Network Asset
Intangible Assets $5,000
* ICT Plant and Equipment has a recognition threshold of $1000.
Only expenditure that meets the non-current asset recognition criteria and is equal to or above the
threshold will be capitalised within Council's asset register.
Complex Assets
A complex asset (i.e. a building) can be apportioned to individual significant components. Assets will
be recognised at component level where feasible.
The significant components of a complex asset are identified and depreciated separately. This
provides accurate and relevant information for users of general purpose financial statements and for
asset management purposes.
A significant component is one that meets the following criteria:
° Can be separately identifiable and measurable and is able to be separated from the complex
asset;
° May require replacement and intervention at regular intervals during the life of the complex
asset;
° Has a significant value in relation to the total cost of the complex asset; and
« May have a different estimated useful life from the complex asset so that failure to depreciate
it separately would result in a material difference in the annual depreciation expense for that
asset.
When replacing a component of a complex asset and if applicable the existing written down value of
the original component should be written off.
Components will be capitalised as long as the total capital project expenditure meets the asset
recognition threshold.
Networked Asset
A network is a grouping of multiple assets that are individually below the capitalisation threshold. These
assets perform a whole service and require recognition in the financial statements due to their
collective value (i.e. roads and stormwater).
Operating Asset
Assets below the threshold may still be taken up in the asset register where required for asset
management purposes as operating (non-financial) assets, including highly attractive items such as
electrical equipment and small plant.
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4 Asset Valuation
Assets are to be recorded and maintained in Council’s enterprise management system as either a
financial asset or an operating (non-financial) asset. On initial recognition, non-current assets will be
measured at fair value based on the cost of the asset or for contributed assets using current
construction unit rates or if required by initial valuation undertaken by a suitably qualified person.
Costs need to be classified as either:
° Capital, which is included in the cost of an asset. Capital costs are accounted for in the
Statement of Financial Position and depreciated. They can be for a new, upgrade or renewal
of an asset; or
° An expense in Council’s Statement of Comprehensive Income.
5 Purchased Assets
The cost of an item of property, plant and equipment comprises:
e Its purchase price, including import duties and non-refundable purchase taxes, after deducting
trade discounts and rebates;
° Any costs directly attributable to bringing the asset to the location and condition necessary for it
to be capable of operating in the manner intended.
Directly attributable costs include:
a) Costs of employee expenses arising directly from the construction or acquisition of the item of
property, plant and equipment;
b) Costs of site preparation;
c) _ Initial delivery and handling costs;
d) Installation and assembly costs;
e) Costs of testing whether the asset is functioning properly; and
f) Professional fees.
Once the asset is in the location and condition necessary for it to be capable of being operated in
the manner intended, costs will no longer be of a capital nature.
Costs of assets incurred after initial recognition are to be capitalised whenever the associated work
either renews, extends or upgrades the asset’s underlying service potential.
6 Contributed Assets
Non-current assets that are ontributed to Council at no cost, or for a nominal cost, will need to be
brought to account at fair value as at the date of acquisition. This is achieved by utilising existing
construction unit rates or by a valuation undertaken by a suitably qualified person.
7 Assets Not Previously Recognised
Material assets not recognised in previous periods that subsequently meet the recognition criteria will
be recognised from the date that the criteria are met. Where assets are identified that have not been
previously recognised due to error, e.g. during asset verification, this is treated as the correction of an
error under AASB 108 Accounting Policies Changes in Accounting Estimates and Errors. The error
provisions require that the error should be corrected by making the entry that should have been made
at the time the error occurred.
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8 Assets under Construction (Work in Progress)
Work in Progress (WIP) represents the accumulated costs of constructed assets e.g. costs associated
with constructing or rehabilitating assets such as stormwater, roads, buildings and parks.
The cost base of self-constructed assets is similar to the cost base for assets purchased including the
following components:
e Direct materials, including stock issues;
° Direct and contract labour including on-costs; and
° Plant hire.
Where a project is to be completed in stages, capitalisation of each stage may still occur providing the
asset recognition criteria is met.
9 Asset Expenditure
Items that are less than the recognition threshold and do not form part of a complex asset or network
are treated as an operating expense.
The following initial costs are expensed not capitalised:
° General administration and other indirect overhead costs;
° Training costs; and
° Financing Costs - Interest charged on borrowings to fund asset purchases.
Expenditure after Initial Purchase
Costs incurred subsequent to the initial purchase of the asset will only be capitalised when it
improves the condition of the asset beyond its original intended use or service capacity. This can
occur through:
° Extending the service potential provided by the asset; or
° Extending the useful life of the asset.
Repairs and maintenance are to be expensed as incurred, this includes expenditure incurred to
restore an asset to its predetermined condition and/or its required service level. Examples include:
° Work conducted to preserve the asset’s condition and prevent deterioration and failure, i.e.
regular servicing of vehicles.
e Restoration of an asset to its original state using the same / similar material.
e Replacement of minor asset components.
Spare Parts
Minor items of spare parts are charged to the item of plant and expensed. Major spare parts and
stand-by equipment are recognised as plant and equipment when:
° The expenditure exceeds the asset recognition threshold; and
e The benefit from the item will be for more than one financial year.
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10 Asset Disposal /Write-off
An asset is written-off when destroyed, scrapped, lost or stolen and recorded in the Statement of
Comprehensive Income. When consideration is received in the form of proceeds or trade-in, the
asset is to be disposed in the financial asset register and a gain or loss on sale recognised in the
Statement of Comprehensive Income.
If the asset is to be sold, the provisions of AASB5 Non-Current Assets Held for Sale and Discontinued
Operations may apply.
The cost of demolition or removal of the old asset can be capitalised as site preparation costs of the
new asset only if there is:
° No provision for restoration of the old asset; and
° Prior to demolition a formal Council commitment to demolish and build on the site of the old
asset, e.g. Council meeting minute.
If an asset is demolished or removed and there is no formal commitment to rebuild on the site prior
to demolition or removal, the costs are to be expensed.
Where an asset is valued at fair value and the costs of demolition or removal have been capitalised
as site preparation costs, consideration should be given to impairment tests to ensure the asset
value is not overstated.
11. Non-Current Asset Register
A list of all of Council’s non-current assets, other than those items which are under the asset
threshold and treated as an expense, must be recorded in a register which is to be kept by Council.
The asset register is to record as a minimum:
a) opening and closing balances;
b) capital expenditures;
c) depreciation charges;
d) revaluation increments and decrements;
e) disposals/write offs;
f) contributed assets and previously unrecognised assets;
g) _ internal transfers;
h) impairment losses; and
i) relevant dates for all the above transactions.
12 Depreciation
Where non-current assets have a limited useful life they must be depreciated in accordance with
AASB116 Property, Plant and Equipment. Depreciation is the systematic allocation of the
depreciable amount of an asset over its useful life. Depreciation begins when an asset is available
for use and ceases at the earlier of:
a) The date the asset is classified as held for sale; and
b) The date that the asset is disposed or written-off
Each component will be depreciated separately. The depreciation charge for each period is classified
as an expense in the Statement of Comprehensive Income. Depreciation forms part of the cost of
operations and contributes directly to Council’s net operating result.
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The depreciation method used shall reflect the pattern in which the asset’s future economic benefits
are expected to be consumed by the entity. Council has adopted the straight-line method of
depreciation to reflect patterns of consumption for all non-current assets other than non-depreciable
land, waste disposal assets and some road components.
Work in progress cannot be depreciated as the assets are not available for use.
Useful Lives and Rates
The useful life of an asset is the estimated period over which a depreciable asset is expected to be
able to provide future service potential. The estimation of the useful life of the asset is a matter of
judgement based on the experience of the entity with similar assets.
13 Asset Review
Asset depreciation rate, remaining useful life and impairment are to be reviewed at least on an annual
basis by asset custodians and management to ascertain if any amendments are required.
14 Valuation of Assets
Measurement after recognition
Once assets have been initially recognised, assets are to be measured under either the cost or the
revaluation model as required by AASB 116 Property Plant and Equipment and the Local Government
Act 2009 and the Local Government Regulations 2012 and shall apply to an entire class of property,
plant and equipment.
After recognition as an asset, an item of property, plant and equipment shall be carried at its cost less
any accumulated depreciation and any accumulated impairment losses.
Revaluation Model
An item of property, plant and equipment whose fair value can be measured reliably shall be carried
at a revalued amount, being its fair value at the date of the revaluation less any subsequent
accumulated depreciation and subsequent accumulated impairment losses.
Cost Model
After recognition as an asset, an item of property, plant and equipment shall be carried at its cost less
any accumulated depreciation and any accumulated impairment losses.
Council applies the following valuation methodology across its asset classes:
Asset Class Valuation Methodology
[Buildings sd Revaluation
Other Infrastructure
Plant & Equipment - General
Roads & Bridges
Stormwater & Drainage
Intangible Assets
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15 Revaluation of Assets
For all assets other than those valued at cost, non-current assets valuations should be reviewed at
least once each financial year to ascertain if there has been a material movement in fair value
(depreciated replacement cost/market value) since the last financial year.
A full revaluation of all applicable asset classes will be undertaken at least once every five years.
However, when an asset class has significant and volatile changes in fair value a revaluation should
be undertaken on a more frequent basis. Council’s Audit & Risk Committee is to endorse the scope
and methodology of all comprehensive valuations.
If there has been no material movement of fair value, indices/desktop updates, either supplied by a
qualified valuer or internal qualified staff, may be applied for the intervening years until a full
revaluation is undertaken. There must be sufficient evidence retained that the index used is robust,
valid and appropriate to the asset class. If an index is not applied in the prior year the index will then
be cumulative.
If an item of property, plant and equipment is revalued, the entire class of property, plant and
equipment to which that asset belongs shall be revalued. Complex asset components are measured
on the same basis as the assets to which they relate, e.g. the building asset class is valued at fair
value therefore each building component is valued at fair value.
Accounting for Revaluation
When an asset is revalued, the accumulated depreciation is restated proportionately with the change
in the gross carrying amount of the asset and any change in the estimate of the remaining useful
life.
Changes in the carrying amount of an asset due to a revaluation are accounted for in accordance with
AASB 116.
If the carrying amount of a class of assets is increased as a result of a revaluation, the net revaluation
increase shall be recognised in other comprehensive income and accumulated in equity under the
heading of revaluation surplus. However, the net revaluation increase shall be recognised in profit or
loss to the extent that it reverses a net revaluation decrease of the same class of assets previously
recognised in the Statement of Comprehensive Income.
If the carrying amount of a class of assets is decreased as a result of a revaluation, the net
revaluation decrease shall be recognised in the Statement of Comprehensive Income. However, the
net revaluation decrease shall be recognised in other comprehensive income to the extent of any
credit balance existing in any revaluation surplus in respect of that same class of asset. The net
revaluation decrease recognised in other comprehensive income reduces the amount accumulated
in equity under the heading of revaluation surplus.
When an asset is disposed of, the amount reported in the asset revaluation surplus in respect of that
asset is retained in the asset revaluation surplus and not transferred to retained surplus.
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16 Asset Impairment
All non-current assets including intangible assets are to be reviewed on an annual basis for indicators
of impairment by asset custodians as detailed in the asset responsibility matrix.
Where the fair value of the asset exceeds the recoverable amount it is recorded as an impairment
loss. The recoverable amount of an asset is the higher of its fair value less costs to sell and its value
in use. Where assets have been revalued at fair value there should not be any impairment loss as
the recoverable amount should be equal to the fair value.
An impairment loss is recognised as an expense in the Statement of Comprehensive Income, except
where the asset is at fair value. When there is an impairment loss on a revalued asset the impairment
loss is offset against the asset revaluation surplus of the relevant asset class to the extent available.
Any remaining loss is then expensed in the Statement of Comprehensive Income.
17 Materiality
Materiality plays an essential part in the decision making process and preparation of the general
purpose financial statements. This is because information contained or omitted can impair its
usefulness to users.
Materiality is a concept which requires professional judgment. An omission or misstatement of an
item is material if, individually or collectively, it would influence the economic decisions of users of
the financial statements or the accountability of management or governing body.
In assessing materiality, the size and nature of the omission or misstatement are usually evaluated
together. The surrounding circumstances will also be considered.
As guidance in considering materiality thresholds the following can be used:
a) | anamount equal to or greater than 10% of the appropriate base may be resumed to be
material;
b) | an amount equal to or less than 5% of the appropriate base amount may be presumed to be
not material; and
Cc) | anamount between 5% and 10% requires judgment.
18 Disclosure in the Financial Report
If non-current assets are stated as revalued amounts, the following will be disclosed:
a) The effective date of the revaluation;
b) | Whether an independent valuer was involved;
c) |The methods and significant assumptions applied in estimating the item’s fair values;
d) ~The extent to which the item’s fair values were determined directly by reference to observable
prices in an active market or recent market transactions on arm’s length terms or were estimated
using other valuation techniques; and
e) The revaluation reserve, indicating the change for the period and any restrictions on the
distribution of the balance to shareholders.
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
COUNCIL POLICY — NON CURRENT ASSET ACCOUNTING POLICY
ROLES AND RESPONSIBILITIES
Manager Financial Services — Policy Owner.
Financial asset management requires a whole of Council approach and is the responsibility of the
Asset Custodians, Asset Accountant and the Financial Accountant.
RELEVANT LEGISLATION
Local Government Act 2009
Local Government Regulation 2012
Australian Accounting Standards and Interpretations
Page 69 of 94Section 70
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
7 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND ONE) - PROGRAMS
DOCUMENT INFORM AT ION
Author Alison Hamblin, Community Development Manager
Community Services Department
Index ECM/ Subject/ Community Grants
Attachments 1. 2017/2018 Round One Community Project Grants - Programs
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 June 2017 and approve the 2017/2018 Round One
Community Project Grants – Programs provided in Attachment 1 to the report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the first round of 2017/2018
Community Projects Grants. Four separate reports have been provided to the June Services &
Organisation Committee Meeting reflecting the four grant categories:
1. Programs
2. Events
3. Equipment
4. Infrastructure
Background
The 2017/18 round of the Community Grants Program (Projects) was advertised in local media
and through community networks with a closing date of 29 March 2017. A total of 34 applications
were received requesting $274,361.84.
Applications were first checked for eligibility against the Noosa Council Community Grants policy
and guidelines. Eligible applications were reviewed and commented on by specialist staff with
appropriate expertise. All applications and staff comments were then discussed and assessed by
the grants assessment panel.
The assessment panel is recommending 23 applications receive $130,107.29 funding from the
Community Grants Projects Grants Program.
As per the Noosa Council Community Grants Policy, Assessment Panel members recognised
and declared any actual or potential conflicts of interest and did not debate/were not involved in
any discussions on matters relating to that application.
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Section 71
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Implementation
Following endorsement of this report, grant applicants will be notified of the outcomes. Funding to
successful applicants will be distributed in July 2017 providing they have no outstanding debt to
Council.
Previous Council Consideration
Funding under round two of Council’s Community Grants Program was awarded at the Ordinary
Meeting on 15 December 2016. At that meeting Council also approved amendments to the
Community Grants Policy (see Council resolution below).
Ordinary Meeting, 15 December 2016, Item 1, Page 6
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 December 2016 and:
A. Authorise the Chief Executive Officer to amend the Community Grants Policy so that pilot
projects of up to three years become eligible for Community Project Grants funding;
B. Consider Establishing a new category of grants to fund zero emission initiatives as part of
the 2017/18 budget process; and
C. Approve the 2016/2017 Round Two Community Projects – Programs provided in
Attachment 1 to the report.
Finance & Risk
There is $287,300 allocated for Community Grants – Projects in the 2017/2018 budget.
Traditionally, there are two funding rounds for Community Projects Grants each financial year.
Consultation
External Consultation - Community & Stakeholder
Free information sessions were held across the Shire for eligible not for profit community
organisation to learn about the Council community grants program.
Tourism Noosa
State Government, Sport and Recreation Services
Internal Consultation
This report has been developed in consultation with staff across Council including
representatives from the following areas:
Community Development
Financial Services
Executive Office
Environmental Services
Applications for Projects have been assessed by Specialist Project Officers from the Community
Development, Community Engagement, Environment, and Natural Area teams.
Page 71 of 94
Section 72
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
The Assessment Panel for this round of grants comprised the following Council Officers:
Director of Community Services;
Community Development Manager, and
Planning and Environment Manager.
As part of the moderation process the Director of Community Services declared a conflict of
interest with regard to the application from Noosa Long Weekend.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support X Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
X Community Engagement Building & Plumbing Services
Customer Service X Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources X Planning & Environment
Sustainability Strategic Land Use Planning
Page 72 of 94
Section 73
Page 73 of 94
2017-2018 Round 1 - Community Project Grant - Programs Attachment 1
Assessment
Organisation Name Project Description sholbis Conditions of Funding
Recommend
)
45010316462 Contribution towards fuel costs to deliver service of LifeFlight .
Increase awareness of threatened aquatic species in Noosa hinterland a ue .
. : . : : . . Funding is conditional on the provision of drafts of
Mary River Catchment This proposal is to develop educational material and purchase display equipment to promote the : .
a. a . . $3,300.00]}educational content to the fish hatchery steering
Coordination Association Inc|}endangered Mary River Cod breeding program at the Gerry Cook Hatchery, Lake Macdonald as an eco . . wo
. oo. committee for sign off before publishing.
tourism destination.
Noosa Catchment Biopassage Assessment
This is stage two of a previously funded project to assess and rectify barriers to fish passage and other
Noosa and District Landcare aquatic animals within the Noosa River catchment (estuary and freshwaters). Barriers preventing such
movement are more often than not a result of human settlement and include culverts, bridges, weirs, $12,301.20
Group Inc. oe a . a ~
weed chokes etc. Removal or mitigation of these barriers improves aquatic connectivity (similar to
wildlife corridors on land) and allows fish and other aquatic animals to utilize their full suite of habitats
from birth to death which are necessary for healthy, viable populations.
Noosa Bushland Beach and Heathland Cooloola Reserves Rehabilitation
Creek Care Rehabilitation of a Council Road Reserve with additional weed control in nearby Council Bushland $0.00
Reserves
a Street Reach - Hydration Station
Noosa Christian Outreach Providing hydration station, transport and first aid for young people in Noosa nightclub district on $0.00
Centre :
Saturday Nights
Scoping ‘Garden for Wildlife’ in Noosa an a . . '
. . : . . ae Funding is conditional on discussing the study's report
The proposal is a scoping study for the implementation of a Gardens for Wildlife (GFW) program within . i .
Noosa Integrated . . se : . . format with Council's Environment Officer (EO) for
ag. the Noosa Shire. It will assess the feasibility of rolling out a GFW program to engage urban residents in $3,000.00] —. : . : '
Catchment Association Inc. |... . . oe oe . : Rivers and Coast with a commitment to include the EO's
biodiversity conservation by assisting them to create (or transition) their gardens to weed free native .
. recommendations.
plant habitats.
' Creative Leatherwork . .
Noosa Men's Shed Inc. Purchase of equipment and training to introduce leatherworking as an ongoing activity for members $5,570.00) Part funding towards purchase of equipment
Queensland Koala Koala Community Awareness Initiative
This proposal by the Qld Koala Crusaders sets out a number of activities for the training of citizen $0.00
Crusaders Inc. ran oe .
scientists in koala conservation in the Shire.
School Breakfast Support Part funding recommended for MR Driver training +
Group, a Division of Driver Training for Delivery Volunteers $3.961.00 Driver test fee + written test x 6 participants. Quote from
Scripture Union QLD Noosa Training of volunteers who deliver supplies for the Noosa school breakfast program. “~“"" Elite Truck Training to be resubmitted to include 6
Region School Chaplaincy persons.
Prioritised Referral Program
SunnyKids Inc. For staff wages for the delivery of 10 individual family support programs via establishment of referral $0.00
program with Cooroy State School
Total} $27,932.20
Page 73 of 94Section 74
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
8 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND ONE) - EVENTS
DOCUMENT INFORM AT ION
Author Alison Hamblin, Community Development Manager
Community Services Department
Index ECM/Subject/Community Grants
Attachments 1. 2017/18 Round One Community Project Grants – Events
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 June 2017 and approve the 2017/2018 Round One
Community Project Grants - Events provided in Attachment 1 to the report.
REPORT
The purpose of this report is for Council to consider and endorse the first round of the 2017/18
Community Project Grants for Events as provided at Attachment 1 to this report.
Refer to report titled “2017-18 Community Grants Program Funding – Community Project Grants
(Round One) – Programs” for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
X Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources x Planning & Environment
Sustainability Strategic Land Use Planning
Page 74 of 94
Section 75
Page 75 of 94
2017-2018 Round 1 - Community Project Grant - Events Attachment 1
Peo als
ele UI elm Cul Project Description ET | Conditions of Funding
Recommends
Central Queensland, Wide Bay, Sunshine Coast Primary 16. vtibution towards 2017 Healthy Towns Program $1,000.00|Part funding towards the awards and celebration event.
Health Network (PHN
eae A weekend event based in Cooroy, which features body art and entertainment. a pt
Australian Body Art Festival
: ‘ Noosa Botanic Gardens Plant Fair ‘
Friends of Noosa Botanic Gardens To be held in September 2017 in the gardens. $2,250.00]Part funding towards the event
2017 Nodes intermationad Fila Feativel Part funding towards the event. Funding is conditional on the
NIFF Inc. trading as Noosa International Film Festival ; y erasers . . $5,000.00]provision of a current Public Liability certificate and quotations for
A four day multi-genre film festival including screenings, events, workshops etc. venue his
iin A series of community events to celebrate Noosa Radio 21st Birthda m0) {_rrrti—“t;C;*™*™*™CTCCCC~—
— ‘ : Noosa FM 21st Birthday Celebrations
Noosa Wallum Festival Tr ay 7% . ‘
Noosa Integrated Catchment Association Inc. (NICA) A three day program of talks and activities to learn about and celebrate Noosa's $2,915.00 FUREAG Is condbien 00 ve Rea MEO UEES on He: aereae
of the program and details of event management.
ecosystem.
Noosa Strade Bianche 2017 Funding is conditional on Council Community Development Officer
Noosa Strade Bianche Association Inc A two day classic (recreational) cycling festival combining the coastal and $4,000.00](CDO) to see quotes for advertising in cycling and travel
hinterland regions, available to local, domestic and international riders. magazines, guest speaker and photography services.
Seniors Art Exhibition Funding is conditional on the provision of a revised budget with
Sunshine 60 and Better Group Inc. An art exhibition at the BFAC showcasing art created by seniors through $1,525.00}clearly stated items for funding by Noosa Council.
workshops and community art programs It is also desirable this exhibition happen during Seniors Week.
anes amines rooney ; : . Part funding towards the Noosa session. Funding is conditional on
; ae Reconciliation Sunshine Coast runs a seminar program about Indigenous and ae :
Sunshine Coast Reconciliation Group Bice ; Bo ‘ : ; $2,000.00]the provision of a budget for Noosa only components and setting
non-indigenous interaction in our area. This request is to fund one event in Sete Bike 1ries WGI tas afinitlelile As Whe Marated wadianiks
Noosa (The J) as part of their wider Sunshine Coast program P 9 9 .
Festival Young Artist’s Program:
The Noosa Long Weekend Inc. Children’s Chorus and Regional Scholarship, participation in Opera Australia’s $6,238.00
The Marriage of Figaro as part of the Noosa Long Weekend Festival.
Sunshine Coast Open House 2017 eee
The Royal Australian Institute of Architects Ltd General support for an Open House program in Noosa Shire (as part of a wider $5,000.00 FER: 8 PARIS: : ; ; :
Y Public Liability certificate, completed permit requirements, quotation
Sunshine Coast event) cerekeciiy ‘
for purchases over $1000 and the organisation's financials.
Total $29,928.00
Page 75 of 94Section 76
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
9 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND ONE) - EQUIPMENT
DOCUMENT INFORM AT ION
Author Alison Hamblin, Community Development Manager
Community Services Department
Index ECM/Subject/Community Grants
Attachments 1. 2017/18 Round One Community Project Grants – Equipment
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 June 2017 and approve the 2017/2018 Round One
Community Project Grants – Equipment provided in Attachment 1 to the report.
REPORT
The purpose of this report is for Council to consider and endorse the first round of the 2017/18
Community Project Grants for Equipment as provided at Attachment 1 to this report.
Refer to report titled “2017-18 Community Grants Program Funding – Community Project Grants
(Round One) – Programs” for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
X Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources x Planning & Environment
Sustainability Strategic Land Use Planning
Page 76 of 94
Section 77
Page 77 of 94
2017-2018 Round 1 - Community Project Grant - Equipment Attachment 1
Assessment
ey cer Tal ty1itele mn Liat) Project Description eV Conditions of Funding
Recommends
Part funding for the purchase of the computers is
recommended on two conditions. Firstly, the budget is
AVCGA Noosa Coast Guard Upgrade to Training Room facilities resubmitted and | a 3rd quote is sought | to meet
QF5 Purchase of computers, a projector and cabinetry to upgrade $6,860.00|procurement requirements as the purchase price is over
training capability for public and members. $7500 and secondly, the training room to be made
available to other community organisations for training
purposes.
Cooroy Future Group Inc. Purchase of public address system for the Cooroy Butter $1,149.09
Factory
Flying-fox Rescue Release |Aviary repair $555.00
Noosa Inc. The project is for upgrade of the flying fox aviaries. ,
Total $8,564.09
Page 77 of 94Section 78
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
10 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND ONE) - INFRASTRUCTURE
DOCUMENT INFORM AT ION
Author Alison Hamblin, Community Development Manager
Community Services Department
Index ECM/Subject/Community Grants
Attachments 1. 2017/2018 Round One Community Project Grants - Infrastructure
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 June 2017 and approve the 2017/2018 Round One
Community Project Grants – Infrastructure provided in Attachment 1 to the report.
REPORT
The purpose of this report is for Council to consider and endorse the first round of the 2017/18
Community Project Grants for Infrastructure as provided at Attachment 1 to this report.
Refer to report titled “2017-18 Community Grants Program Funding – Community Project Grants
(Round One) – Programs” for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
X Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources x Planning & Environment
Sustainability Strategic Land Use Planning
Page 78 of 94
Section 79
Page 79 of 94
2017-2018 Round 1 - Community Project Grant - Infrastructure Attachment 1
POET Ths
Oo] eT erie meals Project Description areal) Conditions of Funding
Recommends
Noosa Beach Classic Grandstands for the Noosa Hill Climb Course
Erect permanent grandstands along Gyndier Drive (for Noosa Hill $0.00
Car Club Inc. . :
Climb and other community events)
Expenditure of this Grant Funding is conditional on it not being spent on
Noosa Gymnastics Club |Extension and fit out to Bicentennial Hall $30,000.00 ‘fitout’ until the approved extension is complete or approval is provided
Inc. Extension and fit out to gymnasium "~~" |by Council's Community Facilities Manager. Fit out is to be purpose built
and permanently located at the Bicentennial Hall.
Upgrade kitchen in “Iris's Donger” for "Next Generation" Funding is conditional on the applicant submitting plans to Council
Noosa Show Society Install sink and bench top, fryer and flooring in kitchen. Smaller part of $4,250.00|Environment Health Officers (EHO) who can ensure appropriate fit out
a larger renovation project. for intended use.
Peregian Tennis Club One-off court repair and re-conditioning
. og: $0.00
Inc. Repair damaged artificial court surface
Funding is conditional on the outcome of discussions with Council
Pomona and Cooran Community Development Officer (CDO) regarding the seatin
Amateur Rugby League |Construct permanent spectator seating $3,160.00]. . P So, 9 9 9
installation cost, process and the finalisation of tenure arrangements
Football Club Inc. .
between the club and Council.
Pomona and District Clubhouse upgrade and maintenance: replace floor and external
wg $0.00
Squash Racquet Club _|painting of clubhouse.
Pomona Cooroy and Facility improvement: New path, drainage, safety fencing and Part fund to complete part of overall facility upgrade project, that is the
District Australian seatin $3,255.00 athway, drainage and fencin
Football Club Inc 9- Pamway, g g.
Family Central’ Facility Part funding for two eligible items, roofing and trusses is conditional on
Sunshine Butterflies Construction of final stage of community building called 'Family $19,518.00 |gaining architectural and engineering plan certification. Payment of this
Central’, located at Sunshine Butterflies property. grant will be differed until the roadworks outlined in MCU are completed.
Tewantin Tennis Club Install "Book-a-Court' System
Inc Installation of infrastructure to support a Tennis Australia online $3,500.00 |Funding is conditional on the provision of a revised budget.
. booking system for local clubs.
Total $63,683.00
Page 79 of 94Section 80
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
11 REGIONAL ARTS DEVELOPMENT FUND - GRANT RECOMMENDATIONS - 2016/17
DOCUMENT INFORM AT ION
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/Subject/RADF 2016/17
Attachments 1. Recommendations for funding
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 June 2017 and approve the Regional Arts
Development Fund recommendations for 2016/17 as outlined in Attachment 1 to the report.
REPORT
The Regional Arts Development Fund (RADF) supports cultural activity through the professional
development and employment of arts and cultural workers in regional Queensland. RADF is a
partnership between the State Government, Arts Queensland and Noosa Council.
The current RADF Committee comprises one Councillor, four external professional arts industry
representatives and Council Officers in supporting roles. The current RADF Committee members
are Jane Rivers, Rosie Lloyd-Giblett, Ulrike Sturm, and Janet Brimson. The Committee is
chaired by Cr Jess Glasgow.
This report covers the RADF grant round for 2016/17 which closed on 29 March 2017.
Promotion
Promotion of this RADF grant round included media releases to newspapers and social media
(Facebook).
A series of grant workshops were held by the Cultural Development Officer and Grants Officer.
All relevant information and supporting documentation was posted on the Council website.
Staff also attended face to face meetings with individual applicants and responded to telephone
enquiries and emails. As per the Community Grants Policy, all RADF applicants were required to
speak to a Grants Officer to discuss their project and get support through the application process.
Assessment
Assessment of this RADF round was a two stage process. Firstly Council invited artists and arts
organisations to provide a brief project pitch, which outlined their project idea.
This pitch was then assessed by the RADF Committee and if they judge that the project idea had
merit the applicant was invited to lodge a full RADF application.
Page 80 of 94
Section 81
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
These applications were then assessed and scored against the following RADF assessment
criteria:
1. Will the project develop the paid artist’s professional life
2. Will the project benefit the community, both directly and indirectly
3. Is the project well planned and achievable
4. Will the project increase the sustainably of quality and diverse creative communities
A total of 19 project pitches were received. 13 applications were then invited by the RADF
Committee to go to a full application resulting in 12 submitted applications requesting a total of
$59,110.
In accordance with RADF Guidelines, Committee members are required to declare any conflicts
of interest and once declared the Committee member is then not involved in related
deliberations.
In this round, conflicts of interest were declared by:
Rosie Lloyd-Giblett who did not assess RADF7008, which was submitted by Press Gang
Printmakers (Auspiced by Noosa Arts and Crafts Assoc. Inc), on the grounds she had
written a letter of support for the application; and
Jane Rivers who did not assess RADF7013 submitted by Noosa Arts Theatre on the
grounds she is the Director of the performance and a committee member of the applicant
organisation.
The RADF Committee recommended 11 applications totalling $40,000 for funding. The projects
recommended for funding are excellent in quality and diversity, and will employ quality artists and
arts workers who will engage in valuable arts and cultural activities across the region.
RADF funding notification
Upon Council endorsement of this report, successful applicants will be notified by mail including a
letter of acceptance for signature by the applicant.
Unsuccessful applicants who do not meet the grant criteria or who are not funded due to lack of
available funds will be advised in writing. Feedback is provided by the assessment panel on
areas of the project or application that may be improved.
Previous Council Consideration
RADF funding has been supported and administered by Noosa Council since 1996 and was
continued by Sunshine Coast Council from 2008 – 2013.
Noosa Council has continued with this partnership between State Government, through Arts
Queensland and with this grants program, allocating funds each year.
Finance & Risk
Funding of $40,000 is available in the 2016/17 Noosa Council budget for the RADF grant
projects. Funds will need to be carried over to the 17/18 budget due to the delays by Arts
Queensland in releasing the funds.
There are no risk implications.
Page 81 of 94
Section 82
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
Consultation
External Consultation - Community & Stakeholder
The RADF Committee, namely Jane Rivers, Rosie Lloyd-Giblett, Ulrike Sturm, and Janet
Brimson.
Arts Development Officer, Art Queensland
Internal Consultation
Cr Jess Glasgow– RADF Committee Chairperson
Director Community Services
Libraries and Galleries Manager
Community Development Officer – Arts and Culture
Grants Officer, Community Development
Management Accountant
Departments/Sections Consulted:
X Chief Executive Officer X Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support X Community Development ICT
X Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 82 of 94
Section 83
Page 83 of 94
2016-17 RADF Grant Recommendations Attachment 1
RADF
Applicant Name Project Description Location Committee Conditions of Funding
Recommends
Negative image: Making Light of the Dark . we crys . Cooroy Butter Resubmit revised budget.
Community awareness of mental illness. Negative Imagery exhibilition to be held during Facto $1,000 Provide Certificate of Currency for Public Liability
Mental Health Week Oct 17. Yy y
‘In a Different Space’ (working title)
. The artist will work with members of Noosa's senior community to individulally choreograph, . . , Se
Gall Hewton perform and film a dance inspired by their lives. The resulting short dance film and collection Al Shire $7,500/Provide Certificate of Currency for Public Liability.
of photographs will be exhibited widely.
Waterless Lithography Workshop Wallace House
Press Gang Professional development workshop introducing a new lithography printmaking technique . , $1,500]/Resubmit revised budget.
. Noosaville
for Press Gang members, teachers, and local printmakers.
The 'Art4Wellbeing' Program Wallace House
Lisa Davis Assists and empowers people through art to believe in their own creative potential to Noosaville , $2,695]Provide Certificate of Currency for Public Liability.
overcome life's obstacles.
Noosa Concert Noosa Concert Band Annual Scholarship . . ge .
Music tuition scholarship for two students for twelve months. $2,000/Provide the selection criteria for the scholarship.
‘Jack of Hearts’ . .
Noosa Arts Theatre |Secure professional actor Rory Williamson in Queensland premiere of Williamson's "Jack of s oosa Arts Theatre, $5,000 ROCA Ferviond PADEIO
we .. Noosavile
Hearts" in September and workshops for aspiring actors.
‘The Drum Kittys' . . ee
Anya La Zanya Assisting local children, teenagers and adults to create and play " Drum Kittys", percussion Cooran and $1,500 Provide Certificate of Currency for Public Liability.
: as Pomona Resubmit revised budget.
instruments made from recycled ‘junk’.
‘Treescape’ . . . .
Art for ARTsake Treescape - a leaf canopy installation made with recycled materials highlighting the Noosaville Riverside $2,900 Cotain permits and provide Certificate of Currency
. ot . . for Public Liability.
Biosphere ethos about community living in balance with our environment.
‘Tree Place - Walk on Country’
Anne Harris Research & document historic, cultural & metaphoric explorations of place, including walks |All Shire $5,000]Resubmit revised budget.
on country and share learnings in workshops and community exhibitions.
Playing with ‘At the Table’
ying W Five arts-based workshops supporting women to develop themselves as artists, increase Pomona
Possibilities : i . " oe . .
their resilience to difficult emotions and reduce social isolation.
‘The Love Me or Die’ preproduction
Preproduction support for the animation, ‘The Love Me or Die’, including mentoring from an ,
Stephen Famacek experienced producer, and a community forum to be held at Central Queensland University CQU, Nooeavile $5,005
(Noosa Campus).
‘arts4nSit-U' . . . .
Noosa Long . A series of indoor and outdoor pop-up visual arts and performance installations connecting Various locamans $7,000 Reeubmk revieed budget.
Weekend Festival - : . . : : around Noosa Permits may be required.
festival venues, creating excitement and interest during Noosa alive!
Total $40,000
Page 83 of 94Section 84
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 JUNE 2017
REPORTS FOR NOTING BY THE COMMITTEE
12 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE - 3RD QUARTER 2016-17
DOCUMENT INFORM AT ION
Author Acting Director Planning & Infrastructure, Allan Hull
Planning and Infrastructure Department
Index ECM/Subject/Branch Management/Planning and Infrastructure
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Acting Director Planning and Infrastructure to the Services &
Organisation Committee Meeting dated 6 June 2017 providing an update on operations of the
Planning & Infrastructure Department for the period 1 January to 31 March 2017.
REPORT
The adopted organisation structure includes the following branches under the Planning and
Infrastructure Department:
Building and Plumbing;
Civil Operations;
Infrastructure Planning and Design;
Planning and Environment;
Strategic Land Use; and
Disaster Management
This report provides a brief summary regarding recent performance, current priorities and future
initiatives for the Planning and Infrastructure Department.
Page 84 of 94
Section 85
PLANNING AND INFRASTRUCTURE DEPARTMENT
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Building and Plumbing
Ensure compliance with all legislated Two-day application time frames are Continue to maintain levels of Develop seamless approval
response timeframes and being met legislative timeframes across the processes and identify resource
communications with customers (internal 95% of twenty-day application Branch management practices for proposed
agreed set KPIs and external legislative timeframes are being met. Develop and implement a seamless legislative changes.
2 and 20 day approvals/ 10 concurrence Concurrence agency timeframes for approval process for the introduction Incorporation of additional
agency) building and plumbing are being of legislative change to adapt to inspections
met. proposed reduced timeframes for
Local Governments obligations to
approve plumbing applications.
Consolidating Council Backflow Prepared reminder advice and Updating Council’s backflow device Continue to identify non-compliance
Prevention Device Register enforcement actions register devices
Security Contracts for Council Owned Approval and delivery of Council Agreement of contract to be Assessment of quotations and
Buildings contract for security patrols for released for tender identify suitable supplier
Council owned buildings Prepare to compile collected data for
Undertaken audit of council buildings preparation of five year plan
Review educational material for Researched and liaised with Qld Compile letters for industry within Deliver educational material and
swimming pool compliance Building & Construction Commission Noosa for the continued undertake meetings with
to determine Council responsibilities. maintenance of spas development owners and body
Develop scheduled meetings with corporate reps
multi development owners to discuss
issues with maintenance of spas and
pools
Prepare for and implement effective Noosa Council representatives Further develop the management of Prepare additional Fees and Charges
responses to the legislative changes to attended two legislation workshops actions for the introduction of new for new legislative obligations
the Plumbing Act amendment in Brisbane proposed changes for plumbing
applications.
Develop new templates for the
introduction of new legislation
Implementation of BBQ installation plan Prepared order/delivery of new Complete installation of identified Project complete
BBQs benches and BBQ plates
Undertaken scheduled work for Installation of new BBQs
installation of benches and BBQs
Plates
Prepare and evaluate Councils cleaning Developed scope of works and went Evaluation completed Prepare report for Council with
contracts to market with request for tenders proposed desirable contractor/s for
Councils cleaning contract/s
Page 85 of 94
Section 86
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Business as Usual Activities Existing preventative maintenance Legislative time frames for all Maintain 2-day & 20-day approval
programmes meeting expectations applications legislative timeframes.
Continuation of preventative Lower Mill Site contract completed
maintenance programs prepare report for Council outlining
Delivery of contract works for the results.
lower mill site Cooroy
Civil Operations
Management of Bushland Reserves Appointment of successful Develop bushland reserve Update & improve the Bushcare
including coordination of volunteer consultant to begin Bushland restoration plans content on Council’s Website
Bushcare Groups. Reserves Management Plans an Assess outstanding Voluntary Develop guidelines and strategy for
Ecological Restorations Plans Conservation Agreement Bushcare groups
Standardising volunteer Safety applications
procedures to align with Council Working with voluntary Conservation
Commencement of new Green Army Agreement property owners
team
Bushcare Leader planning workshop
Report to Council regarding new
Land for Wildlife MoU.
Provision of disaster response capability Response to and subsequent clean- Review processes following Submit NDRAA claim.
up from Ex TC Debbie response to Ex TC Debbie Review Field Coordination Centre
Collating information for NDRAA against deliverables proposed in
claim. planned exercise using Debbie as
the exercise.
Manage the delivery of asset Refurbishment of street furniture at Finalise service levels & report to Improvement of Branch processes
maintenance services including Noosa Junction. Council using Council’s Works system
monitoring and review of Levels of Completion of bridge repair program Complete Capital work program Further role out of mobility devices
Service Reconstruction of park furniture in including, Black Mountain Road slip to Parks and Natural Areas staff
Gympie Tce, Noosaville ongoing. repair, Cooroy – Noosa Road stage
Completion of quarterly playground 4, Lake Weyba Drive culverts and
compliance inspections bus turnaround
Pavement Repair Program complete Resurfacing program
Page 86 of 94
Section 87
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Identify Branch level actions within Contractors using “Noosaphalt” Engaging consultant to monitor and Engage contractor, testing and
Council's Carbon Reduction and Energy warm mix asphalt and “Toner seal” assess performance of “Noosaphalt” evaluation
Efficiency Plan including waste reduction as part of Council’s resurfacing warm mix asphalt at a trial site at Continue discussions, consult with
program resulting in carbon Eenie Creek Rd asphalt contractor to provide
emission reductions and material Maintenance gravel trial and emission savings using “greener”
reuse. screening of street sweepings. asphalt and spray sealing
technologies; Participation in ZEN
action team.
Continue to trial and monitor recycled
maintenance gravel and research
methods for screening street
sweepings to turn into a useable
asset.
Conduct a Branch Workforce Planning Confined spaces training Ongoing training delivery Implement actions arising from the
Pilot project Develop training budget submissions Workforce Plan
and liaise with Human Resources
Branch on training needs arising
from the Plan
Management of Ringtail Quarry including Crushing blasted rock and Renew Ringtail Quarry Site Based Implement recommendations of
associated Stockpile & materials stockpiling Management Plan. external business review
Recycling Operations Ringtail Quarry nominated for Conduct an external business review
LGMA award for excellence - of Ringtail Quarry operations
Sustainability Staff attendance at Annual
Mulching of vegetation debris from Quarrying Safety and Health
TC Debbie. Seminar
Delivery of profilings to asphalt
plant for recycling
Business as Usual activities Civil Operations Technical Officer Tree Policy & process review Preparation for 2017/18 resurfacing
appointed Completion of 2016/17 Resurfacing program
Refresh supply contracts for Traffic Program
Control services and Linemarking Recruiting Arborist Tree Assessment
Tree management workshop with Officer
Councillors
2017/18 Budget preparation
Resurfacing of Botanic gardens
pathways
Page 87 of 94
Section 88
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Infrastructure Planning & Design
Development of the Noosa Transport Councillor workshop to review Draft Report to Council to adopt Draft Finalisation of Transport Strategy
Strategy in conjunction with Strategic Transport Strategy Transport Strategy
Planning
Implement recommendations of the Implementation of Traffic Study Services relocation for design of Design of Ernest St and Hilton Tc
Traffic Study and monitor outcomes with recommendations ongoing. Ernest St and Hilton Tc intersection intersection improvements and
audits with aim to improve safety improvements continuing service relocation continues
standards Commencing design of Ernest St Design of Moorindil St and
and Hilton Tc intersection Poinciana Avenue intersection
improvements improvements continues.
Commencing design of Moorindil St
and Poinciana Avenue intersection
improvements.
Implement Asset Management roadmap Appointed one Technical Officer to Complete the strategic asset Finalise the strategic asset
initiatives. assist in the implementation of management plan. management plan.
roadmap initiatives. Compile a project plan for asset Improve the structure and forums for
Establishment of asset management management from initiatives the various work teams that have
work teams to assist in improving contained within the Asset been initiated to further develop
processes and procedures across Management Roadmap asset management practices across
various assets. the organisation.
Additional officer in place to assist
with AM roadmap implementation.
Commence pilot for detailed Asset Finalised quotation to engage Appoint a consultancy service to Commence development of the
Management Plans. consultancy service to assist in the assist in developing detailed asset detailed Asset Management Plan.
development of asset management management plans.
plans.
Delivery and oversight of the Significant planning and design work Commencing construction activities Further increase in construction
infrastructure Capital Works Program for undertaken during the quarter of the of a number of capital projects in projects across the capital program
2016/17 capital works program, and have order to complete the program on as designs are completed.
commenced construction projects. budget.
Develop 5 and 10 year Capital Works 5 year capital program provided to Update the priority project scoring to A draft 5 year Capital Works
Programs for Council consideration Councillors in Budget Workshop 1 be more evenly weighted across the Program to be endorsed by Council
before end of June 2017 organisations assets and services. at budget adoption.
Develop 3 year asphalt road reseal Draft 3 year reseal program has Continue with compilation of a draft A Budget analysis finalised and a
program been developed & currently under 3 year reseal program. proposed 3 year reseal programme
review from a financial perspective. presented to Council for comment.
Public Transport – electric bus trial Monitor programme and key hold Continue to monitor programme and Continue to monitor programme
points. key hold points. and key hold points.
Page 88 of 94
Section 89
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Continue implementation of the mobility Further roll-out within the Parks & Development of more detailed Pathway inspections to be
application across the organisation with Natural Areas crews. pathway inspection programmes to implemented in mobility and
greater than 50% implementation of Civil complement asset condition and supported with detailed reporting.
Operations (including Parks). insurance compliance. Planning of mobility roadmap
Mobility roadmap for endorsement outside of infrastructure department.
by the asset management steering
committee.
Develop process to reduce the number Completion of the majority of Continue developing an in-house Implement the assessment tool with
of traffic related CRM’s not completed backlog traffic related CRM’s. assessment tool to evaluate traffic minimal backlog CRM’s going
within timeframes. requests. forward.
Business as Usual activities Capital works Executive and Project Evaluation and recommendation of Report to CWE and PCG’s on
Control Groups continue along with Kinmond Creek Road tenders progress of Capital Works Program
reporting spreadsheet and Proposal for trial section of Main Award the following:
governance terms of reference for Beach boardwalk design and o Kinmond Creek Road, Eastern
capital works management. construction (between Surf Club and Branch and Sandy Creek
Park Road). reconstruction
Commence Hilton corridor upgrade Commence works for:
design contract. o Thomas Street culvert
Assess Park Road Boardwalk reconstruction
tenders
Planning & Environment
Management of Flying Fox Issues Subsidy scheme for residents Implementing stage 2 of Sprinkler Ongoing operation of sprinkler
affected by flying fox in Wallace Park system in Wallace Park system as needed
Draft Local Government Infrastructure Desired standards of service for all Plans for trunk infrastructure maps Finalise schedule of works model
Plan infrastructure networks reported and and draft schedule of future works Finalise LGIP documents and
adopted by Council and costs for transport and extrinsic materials for reporting to
Plans for trunk infrastructure maps stormwater networks independent reviewer
and draft schedule of works for Progressive reports to be presented First state interest review by DILGP
parks and land for community to Council for remaining
facilities network reported and infrastructure networks
adopted by Council
Develop Noosa River Management Review of Noosa River Plan Current Continue discussions with state Future workshops with Council to
Strategy Actions agencies on Jury recommendations address Jury recommendations and
Review and update Noosa River community consultation
Plan
Page 89 of 94
The text continues on section 90.