2017-06-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                  6 JUNE 2017



Respondents were invited to submit applications to LG Tenderbox, Council’s e-tender portal.
There were 39 downloads by parties/businesses from the e-portal. A total of 14 businesses
applied for 10 activities.

Consistent with Council’s EOI processes, the following documents were available to respondents
via the e-portal:
   Invitation for EOI – General information for respondents;
   EOI Process Terms – Detailed acceptable conduct and obligations of respondents and
     Council and included further detailed information for respondents;
   EOI Response Form – Enabled respondents to respond to evaluation criteria via response
     schedules;
   Indicative Permit Conditions- Identified the indicative permit conditions common to each
     permit; and
   Commercial Use of Community Land Policy – Provided the policy framework for
     respondents.

The evaluation panel assessed the applications under probity and due diligence in accordance
with the assessment criteria and its obligations under this EOI process. The evaluation panel
consisted of:
 Procurement Advisor (external panel member);
 Property Manager;
 Governance Advisor;
 Property Advisor; and
 Chief Lifeguard, Surf Lifesaving Queensland (external panel member).

Table 1 below summarises the results of the assessment and identifies:
   The activities advertised for EOI;
   The respondents for each activity;
   The current permit holder (CPH); and
   The evaluation panel’s recommendation (if applicable) from 1 July 2017 for a 3 year term.




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