Whsmp · OPW16/0021

                                                                                Hutchinson Builders – ABN:52 009 778 330

                                   WHSMP:01 – Work Health & Safety Management Plan
                                                                                                              Version: 9.2



8. CONSULTATION (MP:05 & PP:06)

The following meetings and standard documents have been developed and will be implemented on the
project to ensure compliance. HB will predominantly provide all documents in English. HB will ensure that
any workers or site visitors that have learning difficulty will be assisted to ensure understanding and
comprehension. Employers of workers who do not understand written or spoken English will be required to
provide suitable translation aids.
HB will ensure consultation / cooperation and consultation occurs with duty holders & site personnel through
the following consultative arrangements:

            Weekly HB Site Meeting
            Weekly Subcontractor Meeting
            Weekly WHS&E Committee Meeting
            Toolbox and Prestart Meetings

      8.1    Pre Start Meetings
Pre-Start Meetings shall be held prior to the commencement of work each day. These meetings shall be
attended by all personnel on site. The purpose of these meetings is to ensure the site personnel are aware
of their daily work requirements and to provide a forum where any issues relating to the job can be discussed.
Any safety issues will be recorded and used to improve site safety. These records must be handed to the
Project / Site Supervisor for use in the weekly site safety inspection. In the event of any personnel missing
the prestart meeting, they shall report to the site manager or subcontract supervisor before commencing
work to review prestart meeting minutes for that day refer Procedure PP:06 and Site Daily Prestart Meeting
Form (HB-HSEQ-F-054).
The Site Manager shall chair the meeting and will advise workers of:
            Any relevant safety alerts,
            Any issues arising from current or previous days worked,
            Changes in high risk activities,
            The current day’s workload/ manning and operational requirements,
            A weekly work schedule,
            Any other information as required.

      8.2    Tool Box meetings
Toolbox meetings will be held on a regular basis. Toolbox meetings will be short information sessions for the
Site Manager / Health & Safety Advisor and the work crew to explain and discuss any issues of the current
works, possible improvements and any safety problems that maybe foreseen and in turn avoided. Toolbox
meetings are to be used to encourage two-way communication and participation in the continuous
improvement process. Refer to Procedure PP:06 and Record of Toolbox Talk Form (HB-HSEQ-F-055).
Details of toolbox meetings shall be formally logged and held on file for future reference and evidence.
Toolbox meetings include, attendance log, topics discussed and proposed actions including responsibility and
time frames.




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