Original source · versioned page text
2016-11-17 Ordinary Meeting Minutes
Text sections have not been matched to the original PDF pages. Use the original document to check page numbers.
MINUTES
Ordinary Meeting
Thursday, 17 November 2016
6pm
Council Chambers, 9 Pelican St Tewantin
Crs Tony Wellington (Chair), Jess Glasgow, Ingrid Jackson, Joe Jurisevic,
Frank Pardon, Brian Stockwell, Frank Wilkie
“Engagement with our community to protect and enhance our lifestyle”
See the original
The page text is free to read. Viewing or downloading an original file needs an account.
Log in to see the originalSearchable page text hides email addresses. Original files are unchanged and may show email addresses.
Full text of the other 10 sections
Section 2
ORDINARY MEETING MINUTES 17 NOVEMBER 2016
1 ATTENDANCE & APOLOGIES
COUNCILLORS
Councillor T Wellington, Mayor
Councillor J Glasgow
Councillor I Jackson
Councillor J Jurisevic
Councillor F Pardon
Councillor B Stockwell
Councillor F Wilkie
EXECUTIVE
M Drydale, Acting Chief Executive Officer
A Rogers, Director Community Services
M Shave, Director Corporate Services
D Iezzi, Executive Manager
APOLOGIES
Nil.
The meeting commenced at 6.00pm.
2 CONFIRMATION OF MINUTES
Council Resolution
Moved: Cr Jackson
Seconded: Cr Wilkie
The Minutes of the Ordinary Meeting held on 20 October 2016 be received and confirmed.
Carried.
3 MAYORAL MINUTES
Nil.
4 NOTIFIED MOTIONS
Nil.
Page 2 of 11
Section 3
ORDINARY MEETING MINUTES 17 NOVEMBER 2016
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS
AUDIT & RISK COMMITTEE MEETING RECOMMENDATIONS
19 OCTOBER 2016 (via Flying Minute of the Committee) - Cr Wellington, Cr Jackson, Scott
Williams, Cameron Jaggers
1 2015/16 ANNUAL FINANCIAL STATEMENTS
Council Resolution
Moved: Cr Wellington
Seconded: Cr Jackson
That Council note the report by the Financial Accountant to the Audit & Risk Committee dated
19 October 2016 and note the 2015/16 Annual Financial Statements (provided at Attachment
1 to the report) as recommended by the Audit and Risk Committee.
Carried.
Page 3 of 11
Section 4
ORDINARY MEETING MINUTES 17 NOVEMBER 2016
PLANNING & ENVIRONMENT COMMITTEE RECOMMENDATIONS
8 NOVEMBER 2016 - Crs Joe Jurisevic (Chair), Ingrid Jackson, Brian Stockwell and
Tony Wellington
Other Councillors in attendance: Cr Glasgow (for items 1 & 2) & Cr Wilkie
2 MCU16/0084 & OPW16/0157 - DEVELOPMENT APPLICATION FOR MATERIAL
CHANGE OF USE OF PREMISES FOR A SERVICE STATION, CONVENIENCE SHOP &
FOOD OUTLET AND OPERATIONAL WORKS FOR SIGNAGE AT 140-142 EUMUNDI
NOOSA ROAD, NOOSAVILLE
Council Resolution
Moved: Cr Wellington
Seconded: Cr Pardon
That Council note the report by the Development Planner to the Planning & Organisation
Committee Meeting dated 8 November 2016 regarding Application No. MCU16/0084 for a
Development Permit for a Material Change of Use of Premises - Entertainment and Dining
Business Type 1 Food and Beverages, Retail Business Type 2 Shop & Type 5 Vehicle Uses
situated at 140-142 Eumundi Noosa Road, Noosaville and:
A. Approve the Material Change of Use for the Entertainment and Dining Business Type
1 Food and Beverages, Retail Business Type 2 Shop & Type 5 Vehicle Uses, subject
to the conditions contained in the Planning and Environment Committee Agenda dated
8 November 2016.
B. Find the following are sufficient grounds to justify the decision to approve the Material
Change of Use for the Entertainment and Dining Business Type 1 Food and
Beverages, Retail Business Type 2 Shop & Type 5 Vehicle Uses despite the conflict
with the Planning Scheme:
1. The convenience shop is well located on Noosa’s major road network to service
the convenience needs of local workers and the travelling public.
2. The food outlet will replace the existing lunch bar and continue to service the
workers of the industrial estate without negatively impacting on surrounding uses.
C. Note the applicant has withdrawn the Operational Works Application for signage.
Carried.
Page 4 of 11
Section 5
ORDINARY MEETING MINUTES 17 NOVEMBER 2016
The following Recommendations from the Planning and Environment Committee
were adopted without discussion or further amendment.
Council Resolution
Moved: Cr Glasgow
Seconded: Cr Jurisevic
The Planning & Environment Committee recommendations dated 8 November 2016 be adopted
except where dealt with or held over by separate resolution.
Carried.
1 PLANNING & ENVIRONMENT COURT APPEAL 3814 OF 2016 FOR CHANGE TO AN
EXISTING APPROVAL FOR MATERIAL CHANGE OF USE FOR A DWELLING TO
INCLUDE AN UNROOFED DECK AND RETAINING WALL ADDITIONS AT 12 PARK
ROAD, NOOSA HEADS
That Council note the report by the Development Planner to the Planning & Environment
Committee Meeting dated 8 November 2016 regarding Planning & Environment Court
Appeal 3814 of 2016 and agree to defend the appeal.
3 OPW16/0006 - APPLICATION FOR DEVELOPMENT PERMIT FOR OPERATIONAL
WORKS 15 BLACKBEAN COURT, BLACK MOUNTAIN EXCAVATION, EXTRACTION
OR FILLING BRINGING IN FILL, TOP SOIL AND GRASS
That Council note the report by the Coordinator Engineering to the Planning & Environment
Committee Meeting dated 8 November 2016 regarding application OPW16/0006 for a
Development Permit Operational Works – Excavation, Extraction or Filling – Bringing in fill,
top soil and grass at 15 Blackbean Court, Black Mountain and:
A. Refuse the application for the following reasons:
1. The applicant has not provided the additional information as described in
Council’s Information Request necessary for the assessment of the application;
and
2. The works have the potential to block the overland flow of stormwater and cause
damage to the subject site and the adjoining property which is contrary to the
Noosa Plan.
B. Direct the property owner to remove any unapproved structures and/or fill that affects
the overland flow of stormwater.
Page 5 of 11
Section 6
ORDINARY MEETING MINUTES 17 NOVEMBER 2016
4 MCU16/0098 & OPW16/0183 - DEVELOPMENT APPLICATION FOR MATERIAL
CHANGE OF USE FOR INDUSTRIAL BUSINESS TYPE 2 - NOOSA CHOCOLATE
FACTORY, ANCILLARY CAFE & DWELLING UNIT AND OPERATIONAL WORKS AT 21
VENTURE DRIVE, NOOSAVILLE
That Council note the report by the Development Planner to the Planning & Organisation
Committee Meeting dated 8 November 2016 regarding Application No. MCU16/0098 &
OPW16/0183 for a Development Permit for Material Change of Use for Industrial Business
Type 2 – Noosa Chocolate Factory, Entertainment and Dining Business Type 1 – Food &
Beverage, Ancillary Dwelling Unit and Development Permit for Operational Works for
Stormwater, Landscaping, excavation/fill and access situated at 21 Venture Drive, Noosaville
and:
A. Approve the application in accordance with the conditions contained in the Planning
and Environment Committee Agenda dated 8 November 2016.
B. Find that the café is ancillary and complementary to the primary industrial use on-site
and will not cause any reverse amenity issues and therefore is sufficient grounds to
justify the decision despite the conflict with the Planning Scheme.
5 WALLACE PARK FLYING FOX AND RESIDENTIAL SUBSIDISED SERVICES INITIATIVE
That Council note the report by the Flying Fox Management Officer to the Planning &
Environment Committee Meeting dated 8 November, 2016 and implement a Subsidised
Services Initiative to provide covers for cars and clotheslines, automatic air fresheners,
professional cleaning of solar panels and access to high pressure water cleaners at a total
cost of $10,000 based on predicted subscription.
6 DEVELOPMENT ASSESSMENT - FEES & CHARGES VARIATIONS FOR 1 APRIL TO 30
SEPTEMBER 2016
That Council note the report by the Manager, Planning & Environment to the Planning &
Environment Committee Meeting dated 8 November 2016 regarding the waiver or partial
waiver of development application charges for 1 April 2016 to 30 September 2016 as detailed
in the Report.
Page 6 of 11
Section 7
ORDINARY MEETING MINUTES 17 NOVEMBER 2016
SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS
8 NOVEMBER 2016 – Crs Frank Pardon (Chair), Jess Glasgow, Tony Wellington &
Frank Wilkie
Other Councillors in Attendance: Crs. Stockwell & Jurisevic
The following Recommendations from the Services & Organisation Committee were
adopted without discussion or further amendment.
Council Resolution
Moved: Cr Pardon
Seconded: Cr Wilkie
The Services & Organisation Committee recommendations dated 8 November 2016 be adopted.
Carried.
1 ANNUAL REPORT 2015-16
That Council note the report by the Governance Advisor to the Services & Organisation
Committee Meeting dated 8 November 2016 and:
A. Adopt the ‘Noosa Council Annual Report 2015/16’ (provided at Attachment 1 to the
report) incorporating the Audited Financial Statements of Noosa Council for the period
1 July 2015 to 30 June 2016; and
B. Authorise the Chief Executive Officer to make any required minor amendments to the
Report prior to publication.
2 REVIEW OF AUDIT POLICIES
That Council note the report by the Executive Manager to the Services & Organisation
Committee Meeting dated 8 November 2016 and:
A. Adopt the updated changes to the Internal Audit Policy and Terms of Reference
provided at Attachment 1 to the report.
B. Adopt the updated changes to the Audit and Risk Committee Charter provided at
Attachment 2 to the report.
3 LOCAL ECONOMIC PLAN AMENDMENTS
That Council note the report by the Senior Economic Development Officer to the Services &
Organisation Committee Meeting dated 8 November 2016 regarding amendments to the
Noosa Shire Local Economic Plan and Action Plan and adopt the amended documents
provided at Attachments 1 and 2 to the report.
4 2016/17 COMMUNITY GRANTS FUNDING - OUT OF ROUND FESTIVE SEASON EVENT
GRANTS
That Council note the report by the Community Development Coordinator to the Services &
Organisation Committee Meeting dated 8 November 2016 and approve the 2016/2017 ‘out
of round’ Festive Season Event grant recommendations as set out in Attachment 1 to the
report.
Page 7 of 11
Section 8
ORDINARY MEETING MINUTES 17 NOVEMBER 2016
5 CAPITAL PROGRAM DELIVERY STATUS - OCTOBER 2016
That Council note the report by the Asset Planning Coordinator to the Services &
Organisation Committee Meeting dated 8 November 2016 providing an update on the status
of the projects currently being delivered in the 2016/17 Capital Works Programme and:
A. Note that Council has achieved 36% of actuals and commitments compared to total
budget as at 28 October 2016,
B. Endorse the establishment of a Project Control Group to assist in the coordination of
the delivery of the Capital Works Programme; and
C. Nominate Crs. Pardon & Glasgow as members of the Project Control Group.
6 DESIGN SERVICES TEAM RESOURCING ARRANGEMENTS
That Council note the report by the Design Services Coordinator to the Services &
Organisation Committee Meeting dated 8 November 2016 and endorse changes to Council’s
organisational structure that includes an increase of two fulltime equivalent (FTE) staff, one
a permanent FTE and one a three year fixed term position in the Infrastructure Planning &
Design Branch.
7 FREE HOLIDAY BUSES 2016-17
That Council note the report by the Project Officer to the Services & Organisation Committee
Meeting dated 8 November 2016 and:
A. Provide Free Holiday Buses during the periods 26 December 2016 to 4 January 2017
and 8 to 17 April 2017.
B. Accept TransLink’s quotation of $40,614 (excl GST) for the Christmas Free Holiday
buses for Routes 626, 627, 628, 629 and 632.
C. Delegate authority to the CEO to accept TransLink’s quotation for the Easter Free
Holiday buses for Routes 626, 627, 628, 629 and 632.
D. Accept Transit Australia Group’s quotation of $32,200 (excl GST) for a shuttle service
between Peregian Beach and Noosa Heads for both the Christmas and Easter holiday
periods.
E. Approve a marketing budget of $12,259 for the Christmas and Easter Free Holiday
Buses.
F. Include Boreen Point–Tewantin Flexilink service and Council Cabs in the Free Holiday
Buses services.
G. Approve the use of Noosa Heads Lions Park as a car park for the period 26 December
2016 to 8 January 2017 and 8 to 17 April 2017 to be managed by the Tewantin-Noosa
Lions Club.
H. Approve 60% of the Lions Park car parking revenue be provided to the Tewantin-Noosa
Lions Club for the management of the temporary car park.
8 COUNCIL POLICY - TRANSPORT STRATEGY
Item not dealt with by Services & Organisation Committee. Referred to General Committee
for consideration.
Reason for referral – Cr Stockwell requests that consideration be given to including motor
scooters in the Policy as a lower emissions, congestion reducing form of transport.
Page 8 of 11
Section 9
ORDINARY MEETING MINUTES 17 NOVEMBER 2016
9 1617T012 MUNNA POINT FORESHORE REHABILITATION STAGE 2 - TENDER
ASSESSMENT
That Council note the report by the Coastal and Foreshores Technical Officer to the Services
& Organisation Committee Meeting dated 8 November 2016 and award contract 1617T012
Munna Point Foreshore Rehabilitation Stage 2 to Rimlex Pty Ltd t/as Nabis Dredging.
10 ASSET MANAGEMENT POLICY UPDATE - NOVEMBER 2016
That Council note the report by the Asset Planning Coordinator to the Services &
Organisation Committee Meeting dated 8 November 2016 and adopt the updated Asset
Management Policy provided at Attachment 1 to the report which reflects the changes in the
establishment of the Asset Management Steering Committee incorporating minor
amendments as discussed at the meeting.
11 COMMUNITY SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2016-17
That Council note the report by the Director Community Services to the Services &
Organisation Committee Meeting dated 8 November 2016 providing an update on operations
of the Community Services Department for the period 1 July to 30 September 2016.
12 CORPORATE SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2016-17
That Council note the report by the Director Corporate Services to the Services &
Organisation Committee Meeting dated 8 November 2016 providing an update on operations
of the Corporate Services Department for the period 1 July to 30 September 2016.
13 EXECUTIVE OFFICE DEPARTMENT UPDATE - 1ST QUARTER 2016-17
That Council note the report by the Executive Manager to the Services & Organisation
Committee Meeting dated 8 November 2016 providing an update on operations of the
Executive Office for the period 1 July to 30 September 2016.
14 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE - 1ST QUARTER 2016-17
That Council note the report by the Director Planning and Infrastructure to the Services &
Organisation Committee Meeting dated 8 November 2016 providing an update on operations
of the Planning & Infrastructure Department for the period 1 July to 30 September 2016.
15 NOOSA COUNCIL TRAFFIC ADVISORY AND SPEED MANAGEMENT COMMITTEE -
SEPTEMBER 2016
That Council note the report by the Senior Officer, Transport and Traffic to the Services &
Organisation Committee Meeting dated 8 November 2016 detailing the key outcomes of the
Noosa Traffic Advisory and Speed Management Committee meeting held on 8 September
2016.
Page 9 of 11
Section 10
ORDINARY MEETING MINUTES 17 NOVEMBER 2016
GENERAL COMMITTEE RECOMMENDATIONS
14 NOVEMBER 2016 - Crs Frank Wilkie (Chair), Ingrid Jackson, Joe Jurisevic, Frank Pardon,
Brian Stockwell and Tony Wellington
Apology: Cr Jess Glasgow
The following Recommendations from the General Committee were adopted without
discussion or further amendment.
Council Resolution
Moved: Cr Stockwell
Seconded: Cr Jurisevic
The General Committee recommendations dated 14 November 2016 be adopted.
Carried.
1 COUNCIL POLICY - TRANSPORT STRATEGY
That Council note the report by the Director Planning & Infrastructure to the Services &
Organisation Committee Meeting dated 8 November 2016 and adopt the Transport Policy
provided at Attachment 1 to the report, for the purposes of community consultation.
incorporating the following amendments:
1. Delete the word “Strategy” from the title of the Policy;
2. Under Transport Principles, add a 9th dot point to read:
Design for, encourage and facilitate transport options that reduce the emissions
produced by our community.
3. Under Transport Key Outcomes, amend Items 2 and 11 to read:
2. The transport network is designed to facilitate and encourage an overall modal
shift away from private car use towards more sustainable transport modes
including walking, cycling, public transport, electric vehicles and motor
scooters/cycles.
11. Road crossings and associated pedestrian networks are safe and accessible for
mobility scooters, cyclists and pedestrians.
2 2015/16 BUDGET WRAP UP
That Council note the report by the Director Corporate Services to the General Committee
Meeting dated 14 November 2016 providing a summary of Council’s 2015/16 budget
performance.
3 FINANCIAL PERFORMANCE REPORT OCTOBER 2016
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 14 November 2016 providing the October YTD monthly financial performance
report for the 2016/17 financial year.
4 SEPTEMBER QUARTER BUDGET REVIEW (BR2)
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 14 November 2016 and request staff to bring forward a further report to the
Ordinary Meeting dated 17 November 2016 providing amended Budget Financial Statements
with changes as discussed at the General Committee Meeting.
Page 10 of 11
Section 11
ORDINARY MEETING MINUTES 17 NOVEMBER 2016
6 ORDINARY MEETING REPORTS
1 FURTHER REPORT – SEPTEMBER QUARTER BUDGET REVIEW (BR2)
Council Resolution
Moved: Cr Wilkie
Seconded: Cr Pardon
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 14 November 2016 and the further report to the Ordinary Meeting dated 17
November 2016 and approve the requested changes to the budget for the 2016/17 financial
year, as outlined in the Budget Financial Statements provided at Attachment 3 to the further
report.
Carried.
7 PETITIONS
Nil.
8 CLOSED SESSION
Nil.
9 NEXT MEETING
The next Ordinary Meeting will be held on 15 December 2016 at Council Chambers,
9 Pelican Street, Tewantin, commencing at 6pm.
10 PRESENTATION
Council thanked Cr Frank Pardon for the generous donation of a painting by renowned local
artist Emma Freeman.
11 MEETING CLOSURE
The meeting closed at 6.16pm.
Page 11 of 11