2023-03-16 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                                    16 MARCH 2023


1   REVISED COMMUNITY ENGAGEMENT POLICY 2023
    That Council note the report by the Community Engagement Advisor to the Services &
    Organisation Committee Meeting dated 7 March 2023 and adopt the updated Community
    Engagement Policy provided at Attachment 2 to the Report.



2   COUNCIL OF MAYORS SOUTH-EAST QUEENSLAND (CoMSEQ) WASTE CONCEPTS
    That Council note the report by the Manager Waste and Environmental Health, to the Services
    & Organisation Committee Meeting dated 7 March 2023 and approve the progress of projects
    through the gateways of the CoMSEQ/PMO process by Council staff.




3   CONTRACT NO. T000072 - DESIGN, SUPPLY, INSTALL AND SERVICE A DIGITAL TWO-
    WAY RADIO SYSTEM WITH GPS LOCATION SERVICES – CONTRACT AWARD
    In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the following
    declaration to the meeting of a prescribed conflict of interest in this matter:
    I, Cr Wegener, inform the meeting that I have a declarable conflict of interest in this matter as Telstra is
    a contractor for the use of an NBN tower located on my property of which I receive income from NBN
    via a lease arrangement. I do not believe a reasonable person could believe I have a perception of bias
    as I will gain no benefit from Council entering into this contract with Telstra. I will choose to remain in
    the meeting room, however, I will respect the decision of the meeting on whether I can remain and
    participate in the decision.
    Council Resolution
    Moved:     Cr Jurisevic
    Seconded: Cr Lorentson
    That Council note the declarable conflict of interest by Cr Wegener and determine that it is in the public
    interest that Cr Wegener participates and votes on this matter because Council believes that Cr
    Wegener does not stand to receive a personal benefit or loss in relation to this matter and therefore a
    reasonable person would trust that the final decision is made in the public interest.
                                                                                      Carried unanimously.
    Cr Wegener did not vote on the above motion.


    Council Resolution
    Moved:            Cr Stockwell
    Seconded:         Cr Finzel
    That Council note the report by the Disaster Management Officer to the Services &
    Organisation Committee Meeting dated 7 March 2023, and:
    A.    Award Contract No. T000072 for Design, Supply, Install and Service a Digital Two-Way
          Radio System with GPS Location Services to Telstra Corporation Limited under a
          schedule of rates contract which will include a 12-month servicing and maintenance
          period; and
    B.    Authorise the CEO to delegate the authority to extend the Contract for two (2) further
          periods of up to twelve (12) months each for servicing and maintenance, subject to the
          performance of the supplier under the Contract; and
    C.    Authorise the CEO to negotiate the final contract with Telstra Corporation Limited.
                                                                           Carried unanimously.




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