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2019-11-12 Services & Organisation Committee Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 12 November 2019
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Joe Jurisevic (Chair), Frank Pardon, Tony Wellington, Frank Wilkie
“Noosa Shire – different by nature”
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Full text of sections 2 to 89 (of 129)
Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
DEPUTATIONS -
REPORTS FOR CONSIDERATION OF THE COMMITTEE 3
1 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING 3
2 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND TWO) - EQUIPMENT 6
3 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND TWO) - EVENTS 8
4 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND TWO) - INFRASTRUCTURE 10
5 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND TWO) - PROGRAMS 12
6 2019-20 COMMUNITY GRANTS PROGRAM FUNDING - THREE YEAR ALLIANCE
AGREEMENT WITH NOOSA DISTRICT COMMUNITY FM RADIO ASSOCIATION
INC 14
7 REGIONAL ARTS DEVELOPMENT FUND - GRANT RECOMMENDATIONS -
2019-20 17
8 DRAFT NOOSA DISTRICT SPORTS COMPLEX AND COOROY SPORTS
COMPLEX MASTER PLANS 22
9 NOOSA HEADS LIONS PARK - GO NOOSA PARKING 2019-20 29
10 1819T085 - CONSTRUCTION OF HILTON TERRACE AND ERNEST STREET,
TEWANTIN: INTERSECTION AND CORRIDOR UPGRADE 34
11 NOOSA COUNCIL 2018-19 ANNUAL REPORT 50
12 NOOSA NORTH SHORE CAMPGROUND - FEES AND CHARGES AND INTERIM
MANAGEMENT AGREEMENT 52
REPORTS FOR NOTING BY THE COMMITTEE 57
13 CORPORATE SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2019-20 57
14 COMMUNITY SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2019 -20 64
15 CAPITAL PROGRAM DELIVERY STATUS - 29 OCTOBER 2019 78
16 INFRASTRUCTURE SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2019-
20 87
17 EXECUTIVE SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2019-20 99
18 LOCAL GOVERNMENT LEGISLATIVE REFORMS - STAGE 2 109
19 OPERATIONAL PLAN PROGRESS REPORT - 1ST QUARTER 2019-20 115
CLOSED SESSION -
Page 2 of 129
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING
DOCUMENT INFORM AT ION
Author Community Development Manager, Alison Hamblin
Community Services Department
Environmental Services Manager, Craig Doolan
Environment & Sustainable Development Department
Index ECM/ Subject/Community Grants
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager and Environmental
Services Manager to the Services & Organisation Committee Meeting dated 12 November 2019
regarding recommended Round 2 2019-20 Community Project and Environment Grants and
recommended Three Year Community Alliance Agreements.
REPORT
The purpose of this report is to provide background information and an overview of the Round 2
2019-20 Community Project Grants and Environment Grants and Three Year Community
Alliance Agreements. These grant recommendations are being presented to Council for its
consideration and endorsement at the November 2019 round of meetings.
Six reports are being presented to Council for this round of Community and Environment Grants
funding. They include:
1. 2019-20 Community Project Grants (Round 2)
Programs $8,000
Events $24,200
Equipment $36,419
Infrastructure $94,562
Total $163,181
2. 2019-20 Environment Project Grants (Round 2) $29,998
3. Three Year Community Alliance Agreement (2019 – 2022) $7,842.59
Page 3 of 129
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Background
2019/20 Round 2 Community Project Grants and 2019/20 Round 2 Environment Project Grants
The second 2019/2020 round of the Community and Environment Project Grants was advertised
in local media and through community networks with a closing date of 24 October 2019. The
application period was extended due to the Peregian fire to allow organisations and individuals
impacted adequate time to submit an application.
A total of 43 Community and Environment Project Grant applications were received requesting in
total $412,196.84
Applications were checked for eligibility against the relevant Noosa Council Grants Policies
(Community Grants Policy and Environment Grants Policy) and Guidelines. Applications were
then reviewed, assessed and commented on by specialist staff with appropriate expertise.
All applications and staff comments were discussed and assessed by the grants assessment
panel. The assessment panel is recommending 27 Community Project applications receive
$163,181 funding from the Community Project Grants fund and 2 Environment Project
applications receive $29,998 funding from the Environment Levy.
These grants are split into the four categories of programs, events, equipment and infrastructure
for administrative purposes.
As per the relevant Noosa Council Grants Policies, assessors and assessment panel members
recognised and declared any material or perceived conflicts of interest and did not debate nor
were involved in any discussions on matters relating to that application.
Three Year Community Alliance Agreements
Council provides financial support for up to three years to not for profit incorporated community
organisations whose services provide significant benefit to the Noosa community (beyond their
membership); demonstrate value for money; and closely align with Council’s strategic goals and
identified key initiatives.
Council called for expressions of interest for this Grants program in 2016 and again in 2019.
Noosa District Community FM Radio Association Inc was invited to apply however funding was
not recommended in the Council report of 20 June 2019 and instead funding was to be
reconsidered by Council upon submission of a satisfactorily revised strategic plan which included
the means to implement the plan and a satisfactory 2018-2019 audited financial report. Both
documents were received and considered by Council staff in October 2019. Based on this
information, Council staff are recommending three year Alliance Grant funding to Noosa District
Community FM Radio Association Inc, however the funding will be conditional upon Noosa FM
submitting reports each twelve months demonstrating a satisfactory progress report on the
strategic plan and a satisfactory audited financial report which demonstrates that the association
is maintaining a stable financial position.
Implementation
Following endorsement of this report, grant applicants will be notified of the outcomes. Funding to
successful project grant applicants will be distributed in January 2020 providing they have no
outstanding debt to Council and they have met any relevant funding conditions. Alliance funding
to Noosa District Community FM Radio Association Inc to be distributed in December 2019.
Previous Council Consideration
Council considered Round 1 of the 2019-20 Community Project Grants and Environment Grants
at the Ordinary Meeting on 20 June 2019.
Page 4 of 129
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Finance
Funding for the 2019/20 Community Grants Program was determined as part of the 2019/20
Budget process.
In the 2019/20 financial year, Environment grants are being funded out of the Environment Levy.
$125,000 of this year’s Environment Levy was allocated towards environmental project and
alliance grants. The $19,998 funded this round will bring the total allocated this financial year to
$97,441. The remaining budget will be returned to the levy.
Risks & Opportunities
Community and Environment groups have the opportunity to leverage Council grant funding from
other external grant sources.
Consultation
External Consultation - Community & Stakeholder
Free information sessions and one on one meetings with potential applicants were held
across the Shire for eligible not for profit community organisation to learn about the Council
grants program.
Tourism Noosa
State Government, Sport and Recreation Services
Internal Consultation
This report has been developed in consultation with staff across Council including
representatives from the following areas:
Community Development
Financial Services
Executive Services
Environmental Services
Property and Facilities
Development Assessment
Applications for Community and Environment Grants were assessed by Specialist Officers and
moderated by the Director of Community Services, Director of Environment and Sustainability,
Community Development Manager, and the Environment Services Manager.
Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws x Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development x Infrastructure Services
Director x Director Director
Community Engagement X Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
x Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 5 of 129
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
2 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND TWO) - EQUIPMENT
DOCUMENT INFORM AT ION
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/Community Grants
Attachments 1. 2019-20 Round Two Community Project Grants - EQUIPMENT
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 12 November 2019 and approve the 2019-20 Round Two
Community Project Grants – Equipment provided in Attachment 1 to this report.
REPORT
The purpose of this report is for Council to consider and endorse the second round of 2019-20
Community Project Grants for Equipment as provided in Attachment 1 of this report.
Refer to report titled ‘2019-20 Community and Environment Grants Program Funding’ presented
to the Services and Organisation Committee Meeting dated 12 November 2019, for background
and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 6 of 129
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 7 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
2019-20 GRANTS - COMMUNITY PROJECT GRANTS (ROUND TWO) - EQUIPMENT ATTACHMENT 1
Applicant Project Description Special Conditions Recommended Funding
Purchase a lighting desk capable of accommodating the new, technologically advanced, low- Funding is conditional upon the applicant
Noosa Arts Theatre Inc. wattage, low-heat generating LED lights, resulting in higher production values, more comfortable {demonstrating their ability to meet 25% of $14,058.00
working environment reduced energy costs. purchase price.
Repairs to two 6 person Outrigger canoes including wear on the fiberglass hulls, repairs to some
Noosa Outrigger Canoe Club Inc. seats and replacement of rubber straps and seats that secure the outrigger to the main canoe $1,770.00
hulls.
Funding is conditional upon the applicant
Noosa Pickleball Club Inc. Purchase Pickleball equipment and gain professional teacher certification for four club members. |providing a current Certificate of Currency $2,120.00
(Public Liability).
Rotary Noosa Daybreak Inc. Replace two old and damaged platform trolleys Po $0.00
Queensland Oztag Group Inc. Purchase two microphones, speaker sets, iPads, and one marquee. Po $0.00
Noosa Table Tennis Club Inc. Purchase table tennis tables and bats. po $4,450.00
a Uperede emergency First Ald equipment including eutoniated external defibrillators (AED), oxygen $9,021.00
resuscitation kit, AEDs, a training kit and wall mounted cabinet.
Sunny Street (Bread and Roses Sisterhood . . i unEine ls eonerona pen Deaperent
Funding i itional h li
s 5 Part purchase of truck to provide outreach social welfare and healthcare to people experiencing demonstrating their ability to source the
Australia Pty Ltd) (Auspiced by Maroochy ve . . -—" ‘ $5,000.00
. vulnerability and homelessness in Noosa and the Sunshine Coast. remaining $10,000 from alternative
Neighbourhood Centre Inc.) .
funding sources.
Noosa Bluelight Association Inc. Purchase Karaoke Equipment for drug and alcohol free activities Po $0.00
Noosa Masters Swimming Club Inc. Purchase and install 10 adjustable and removable starting blocks at the Noosa Aquatic Centre. Po $0.00
N District Community FM Radi
ices 2 poe nee ooo Wiring and fit out of studios including new microphones and on stage broadcast boom arms. $0.00
Association Inc.
AUS Living Support Ltd. Purchase a Mobile Aid Van to facilitate aid to the homeless and those at risk of homelessness. Po $0.00
Noosa 2010 Combined Probus Club Inc. Purchase public address system to use at regular (and other) monthly meetings rs $0.00
Total $36,419.00
Page 7 of 129Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
3 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND TWO) - EVENTS
DOCUMENT INFORM AT ION
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/Community Grants
Attachments 1. 2019-20 Round Two Community Project Grants - EVENTS
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 12 November 2019 and approve the 2019-20 Round Two
Community Project Grants – Events provided in Attachment 1 to this report.
REPORT
The purpose of this report is for Council to consider and endorse the second round of 2019-20
Community Project Grants for Events as provided in Attachment 1 of this report.
Refer to report titled ‘2019-20 Community and Environment Grants Program Funding’ presented
to the Services and Organisation Committee Meeting dated 12 November 2019, for background
and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 8 of 129
Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 9 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
2019-20 GRANTS —- COMMUNITY PROJECT GRANTS (ROUND TWO) - EVENTS ATTACHMENT 1
Applicant Project Description Special Conditions Recommended Funding
National Heron Sailing Association of Funding is conditional upon the applicant obtaining owner's
ton . ee tation Heron sailing national championship 7 day regatta at Lake Cootharaba. — " uP . PP : . ining ow $5,000.00
Australia Inc. (Queensland Branch) consent and relevant permit application being approved.
paar itional h li — ‘
Zero Emissions Noosa Inc. Electric Vehicle Expo which promotes innovative low emission transport choices Fading econdiions it = ore von Sbtening en $3,700.00
consent and relevant permit application being approved.
Two concert performances in May 2020. Concert will focus on music played at the
Olympic Games since the inauguration of the modern Olympics in 1896
Noosa Chorale Inc. bikes : . e : a vine . $5,000.00
accentuating the link between music and the spirit of the Olympic Movement
(Olympism).
Funding i ditional licant idi t
. . . . Rainbow River Festival - the festival is a weekend of community events in mn ane PE CONSMON SIMEON app cane PIONICINE 2 eulren
Noosa Rainbow River Festival (Auspiced by . . . . . Certificate of Currency (Public Liability) and on the applicant
: : ee Noosaville celebrating the LGBT community with a focus on community awareness ce ‘ P ear : $1,000.00
Noosaville Business Association Inc.) . obtaining owner's consent and relevant permit application being
and understanding.
approved.
Funding is recommended for the contribution towards Festival
Producti th dition that ext | funding f. Touri
F 5 ¢ 2020 Anywhere Festival - regionally based artists to present an estimated 26 See ee ne ee nara = i Soper cata nome
Anywhere Theatre Festival Limited . . Events Queensland Event Destination Program and Arts $7,500
performances of 12 different works across the Noosa Region . ; _ '
Queensland QASP is secured, and the applicant obtaining owner's
consent and relevant permit application being approved.
Permaculture Noosa Festival - celebrates sustainable, self-sufficient, natural living. oo . . '
; . : z Funding is conditional upon the applicant obtaining owner's
Permaculture Noosa Inc. The Festival provides workshops, demonstrations, garden tours, edible gardens, , eg ; $1,000
: Z ’ : consent and relevant permit application being approved.
farm designs, integrating crops and animals, and renewable energy systems.
sina ‘ ‘ An exhibition and discussion designed to address cultural myths surrounding
Women Initiating New Directions : ‘ ; ; 7
Organization (WINDO) Inc refugee women in community. The event aims to engage the wider community and $1,000.00
8 facilitate greater understanding, support and inclusion of refugee women.
okie tinarinig SURENIIN Come WG, A one day conference sald volunteering opportunities and to improve skills $0.00
of not-for-profit organisations’ management
Total $24,200.00
Page 9 of 129Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
4 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND TWO) - INFRASTRUCTURE
DOCUMENT INFORM AT ION
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/Community Grants
Attachments 1. 2019-20 Round Two Community Project Grants - INFRASTRUCTURE
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 12 November 2019 and approve the 2019-20 Round Two
Community Project Grants – Infrastructure provided in Attachment 1 to this report.
REPORT
The purpose of this report is for Council to consider and endorse the second round of 2019-20
Community Project Grants for Infrastructure as provided in Attachment 1 of this report.
Refer to report titled ‘2019-20 Community and Environment Grants Program Funding’ presented
to the Services and Organisation Committee Meeting dated 12 November, for background and
implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 10 of 129
Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 11 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
2019-20 GRANTS — COMMUNITY PROJECT GRANTS (ROUND TWO) - INFRASTRUCTURE ATTACHMENT 1
. . . _ Recommended
Applicant Project Description Special Conditions g
Funding
Funding is conditional upon liaising with Councils Property Team to
Noosa Shire Arts and Crafts | : a ee oe obtain owners consent and evidence of co contributions of secured
2 es Purchase and install solar power system and air-conditioning in Wallace House. P Es s 10,000.00
Association Inc. external grant funding from both Suez and Gambling Community
Benefit.
Pomona Tennis Club Inc. Internal painting of Pomona Tennis Clubhouse and toilet block. Ooo 2,000.00
Funding is conditional upon two additional quotations being sourced
Noosa District Rugby League Contribution to the Noosa Rugby League & Noosa Touch Association Field for the whole project, confirmation of financial contribution from the 30,000.00
Football Club Inc. Lighting. Touch Football Club, and relevant building and planning approvals as : ,
verified by Community Development Officer (Sport and Recreation).
Noosa Lions Football Club Inc. {Purchase and install 2 water tanks Funding in conditional upon the applicant obtaining owner's consent. 5,248.00
Expand the original 1935 bar area inside the Hall to encompass a secure storage
Ridgewood Community Hall e 2 5 ins! 5 P 4 ° Funding is conditional upon applicant meeting with the Heritage
_. room for the Hall's furniture and other assets and build a table storage : . = 3,272.00
Association Inc. . . Coordinator to discuss the project.
enclosure in the void under the stage.
Replace all locks on hall doors, install security screens on 4 windows and 4 Funding is conditional upon submission of a budget recognising the
Federal Memorial Hall Inc. single doors, replace 2 external single doors and door jams/surrounds to part funding 6,944.00
improve security.
Tewantin Noosa Cricket Club e oe ae ees = peolect.( ee project) . i Funding is conditional upon submission of a budget recognising the
Stage 4 Read Park Irrigation project (multi stage project). Installation of a pop-
up "Rainbird" irrigation system to eastern half of the playing surface of Read ; 5,000.00
Inc. part funding.
Park.
poe = sn as me Laeeaniiccintconeigtontiuiasmememer fl
Purchase and install air-conditioning unit and furniture for client interview
space.
Noosa District Netball
Purchase and installation of Solar Panels on Netball clubhouse. Funding in conditional upon the applicant obtaining owner's consent. 6,341.00
Cooroy Horse and Pony Club Reeieeieemee sects Sime Seer re TEEN ue i areas as oat SS emi
Funding is conditional upon obtaining relevant plumbing approvals
Sunshine Butterflies Inc. Purchase’and install two water tanks. from Council's Plumbing team and providing an additional quotation 4,500.00
for the whole of the works and provision of Certificate of Currency
for Public Liability Insurance.
Noosa A. H. & |. Society Replace and repair disability ramp repair and plank seating around the arena 10,314.00
Inc. (Noosa Show Society) with aluminium benches.
The Scout Association of Purchase and install water tank and connect the sewer and water to 3,443.00
Australia Qld Branch Inc. transportable ablution block.
Total $94,562.00
Page 11 of 129Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
5 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND TWO) - PROGRAMS
DOCUMENT INFORM AT ION
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/Community Grants
Attachments 1. 2019-20 Round Two Community Project Grants - PROGRAMS
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 12 November 2019 and approve the 2019-20 Round Two
Community Project Grants – Programs provided in Attachment 1 to this report.
REPORT
The purpose of this report is for Council to consider and endorse the second round of 2019-20
Community Project Grants for Programs as provided in Attachment 1 of this report.
Refer to report titled ‘2019-20 Community Grants and Environment Program Funding’ presented
to the Services and Organisation Committee Meeting dated 12 November 2019, for background
and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 12 of 129
Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 13 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
2019-20 GRANTS - COMMUNITY PROJECT GRANTS (ROUND TWO) - PROGRAMS ATTACHMENT 1
Applicant Project Description Special Conditions Recommended Funding
itenea Community Gardens tne. Seaiegy Our Community - Purchase equipment, furniture, structures, water tank, materials and $4,000.00
i ity - Purch i furnit t k ial
rebuild beds.
Community Classrooms Collaborative Innovative youth engagement program bringing diverse cultural facilitators and healthy nutrition
(Auspiced by Pomona & District Community |experts together at the Pomona Community House to support struggling young people in finding $0.00
house Inc.) their passion and purpose.
Australian Skateboarding Federation Ltd. A series of skateboarding competitions and clinics run across the Noosa Shire i $4,000.00
Je Suis Toi aims to challenge the boundaries of the theatrical form, combining poetry, song, spoken
Sunshine Troupe Inc. word, and movement and will explore the marginalisation and silencing of people living with a $0.00
disability.
MSL Club Australia Inc. The ean Creative presents ‘Explicit Teaching of cacy and pea a presentation about $0.00
learning differences and challenges and how to recognise and reduce difficulties in learning.
Total $8,000.00
Page 13 of 129Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
6 2019-20 COMMUNITY GRANTS PROGRAM FUNDING - THREE YEAR ALLIANCE
AGREEMENT WITH NOOSA DISTRICT COMMUNITY FM RADIO ASSOCIATION INC
DOCUMENT INFORM AT ION
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/Subject/Community Grants
Attachments 1. Three Year Alliance Agreement (1 July 2019 - 30 June 2022)
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 12 November 2019 and approve three year Alliance
funding to Noosa District Community FM Radio Association Inc as provided in Attachment 1 to
the report.
REPORT
The purpose of this report is for Council to consider and endorse Alliance funding to Noosa
District Community FM Radio Association Inc 2019-20 as provided in Attachment 1 of this report.
Council provides financial support for up to three years to not for profit incorporated community
organisations whose services provide significant benefit to the Noosa community (beyond their
membership); demonstrate value for money; and closely align with Council’s strategic goals and
identified key initiatives.
Council called for expressions of interest for this Grants program in 2016 and again in 2019.
Noosa District Community FM Radio Association Inc was invited to apply however funding was
not recommended in the Council report of 20 June 2019 and instead funding was to be
reconsidered by Council upon submission of a satisfactorily revised strategic plan which included
the means to implement the plan and a satisfactory 2018-2019 audited financial report. Both
documents were received and considered by Council staff in October 2019. Based on this
information, Council staff are recommending three year Alliance Grant funding to Noosa District
Community FM Radio Association Inc, however the funding will be conditional upon Noosa FM
submitting reports each twelve months demonstrating a satisfactory progress report on the
strategic plan and a satisfactory audited financial report which demonstrates that the association
is maintaining a stable financial position.
Refer to report titled ‘2019-20 Community Grants and Environment Program Funding’ presented
to the Services and Organisation Committee Meeting dated 12 November 2019, for further
information.
Page 14 of 129
Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 15 of 129
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 16 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
2019-22 ALLIANCE AGREEMENT ATTACHMENT 1
perveeene eacreermeerermmoner| one
5 : ; ‘ ra ae ee 4 ; ; sa $7,842.59
Assoc.|nc. audited financial report which demonstrates that the organisation is maintaining a stable financial position
Page 16 of 129Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
7 REGIONAL ARTS DEVELOPMENT FUND - GRANT RECOMMENDATIONS - 2019-20
DOCUMENT INFORM AT ION
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/RADF/2019-20
Attachments 1. RADF Recommendations for Funding
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 12 November 2019 and approve the Regional Arts
Development Fund recommendations for 2019-20 as outlined in Attachment 1 to the report.
REPORT
The Regional Arts Development Fund (RADF) supports cultural activity through the professional
development and employment of arts and cultural workers in regional Queensland. RADF is a
partnership between State Government, through Arts Queensland and Noosa Council.
The RADF Committee is chaired by Councillor Jess Glasgow and comprises external
professional arts industry representatives with Council officers in supporting roles. At the time of
assessment, Councillor Jess Glasgow was absent. Noosa Council’s Arts and Culture Officer
stood in as Chairperson.
This report covers the first RADF grant round for 2019-20 which closed on 24 September 2019.
Promotion
Promotion of this RADF grant round included media releases to newspapers. Additional
information was then posted on Council’s website, circulated to Council’s arts database and
placed on social media (Facebook).
Support to applicants was provided by the Arts and Culture Development Officer, the Community
Development Officer and the Grants Officer. Staff attended face-to-face meetings with individual
applicants and responded to telephone enquiries and emails.
As per the Community Grants Policy all RADF applicants were required to speak to a grants
officer to discuss their project and get support through the application process.
Assessment
RADF applications were assessed against the following generic RADF assessment criteria:
Will the project develop the paid artist’s professional life?
Will the project benefit the community, both directly and indirectly?
Is the project well planned and achievable?
Will the project increase the sustainably of quality and diverse creative communities?
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
They were also assessed against the Noosa RADF Committee’s two priority areas for 2019-20:
Art Environment and Sense of Place
Participation
7 out of the 9 of the successful applications addressed one or both of these priority areas.
A total of 12 applications requesting $59,480 were received and assessed by the RADF
Committee
In accordance with RADF Guidelines, committee members are required to declare any conflicts
of interest and once declared the committee member is then not involved in related deliberations.
In this round, one committee member declared a conflict of interest for one of the applications.
The RADF Committee has recommended 9 applications totalling $29,200 for funding. The
projects recommended for funding are excellent in quality and diversity, and will employ quality
artists and arts workers who will engage in valuable arts and cultural activities across the region.
RADF funding notification
Upon Council endorsement of this report, successful applicants will be notified by email including
a letter of acceptance for signature by the applicant.
Unsuccessful applicants who do not meet the grant criteria or who are not funded due to lack of
available funds will be advised in writing. Feedback is provided by the assessment panel on
areas of the project or application that may be modified or improved.
Previous Council Consideration
Since 2014, Noosa Council has had a partnership with Arts Queensland. As part of this
partnership, Noosa Council is able to offer grants to artists and arts organisations within the
Noosa Shire. These are assessed by the RADF Committee and approved by Council twice each
year.
Finance
RADF is a partnership between State Government, through Arts Queensland and Noosa Council.
Council has a funding agreement which runs from October 2019 to September 2020 with Arts
Queensland.
Risks & Opportunities
There are no risk implications.
Consultation
External Consultation - Community & Stakeholder
The following RADF Committee members
Arts Development Officer, Arts Queensland
Internal Consultation
Director Community Services
Libraries and Galleries Manager
Gallery Director
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Section 19
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Community Development Officer – Arts and Culture
Grants Officer, Community Development
Management Accountant
Community Development Manager
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 19 of 129
Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 20 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
REGIONAL ARTS DEVELOPMENT - GRANT RECOMMENDATIONS - 2019-20 ATTACHMENT 1
Applicant Project Description Special Conditions Recommended Funding
Yanni Van Zijl Casuistry an art video and soundtrack for an installation exhibition about the environment and $3,500.00
‘ - i ; llati hibiti ;
climate change at Noosa Regional Gallery.
Funding is conditional upon the submission of a
satisfactory risk assessment (template will be
Emma Bridget Tomlinson Emerging musician record and promote a new EP of original songs in association with USC. provided), confirmation of project dates and the $3,000.00
applicant providing a current Certificate of
Currency (Public Liability)
Funding is conditional upon evidence of full
Earth Base Production (James Muller) in An (augmented reality) art installation conveying Noosa's indigenous stories to community and support from the Kabi Kabi group and consultation $3,000.00
partnership with Tourism Noosa Ltd. visitors at the Hastings Street Information Centre. with Councils Gallery Director and Heritage —
Coordinator
Funding is conditional upon the submission of a
Passage - A Journey into the Heart of Resilience - An art exhibition featuring stories of five refugee , 6 ‘ P 4
' : . . . . satisfactory risk assessment (template will be
Lorissa Manners women and one Indigenous female elder from the stolen generation, depicted in portraiture and . ; an $4,000.00
seni provided) and the applicant providing a current
pe. Certificate of Currency (Public Liability)
Funding is conditional upon the submission of a
NOosa:Arte Theatre Ine: Up tor Grabs - DIneCrot Rory Wiles to run skills development workshop and directing the QLD |satisfactory budget, a current Certificate of $3,000.00
Premiere of David Williamson's comedy at Noosa Arts Theatre. Currency (Public Liability) and an additional quote
being provided
Funding is conditional upon the submission of a
an Noosa Mini Strings & Noosa String Ensemble Repertoire Development - work with a professional . 8 . P .
Amanda Cole and Noosa Mini Strings : satisfactory risk assessment (template will be $3,000.00
composer to develop new arrangements of music scores for future performances :
provided)
Women in Electronic Music Workshop - a workshop to develop skills and networks in the electronic
Mark Maxwell - a $0.00
music industry at the Digital Hub
Funding is conditional upon the submission of a
. | Am Here - a painting exhibition at Cooroy Butter Factory Arts Centre that presents imagery of . ng ; P u a
Saren Dobkins . a : ; satisfactory budget and the applicant providing a $2,200.00
regeneration to explore themes of resilience, community cohesion and courage. i“ sscia nes bth
current Certificate of Currency (Public Liability)
"Th I nsemble" loring folk lullabies fr. he gl Th i} nsemble i
Alison Burnley " Lullaby E a ble note oring folk lullabies sali across the globe, The Lullaby Ensemble is a $0.00
singing-for-wellbeing project for new mums and their babies.
Page 20 of 129Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 21 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Applicant Project Description Special Conditions Recommended Funding
Subject to a revised risk assessment (template will
Fire and Rain: collaboration with landscape, community and artist - artworks that document the be provided) and the applicant providing a current
Wendy McGrath (aka LAkeland) aftermath of the Peregian bushfires and regeneration in cooperation with the Rural Fire Brigade and |Certificate of Currency (Public Liability).Require $4,000.00
the Noosa Parks Association. discussion around exhibition options with CDO Arts
and Culture
Bianca Tainsh Ritual nee -A performance art project to — environmental themes and include a $0.00
collaboration between artists in Noosa and Brisbane.
Funding is conditional upon the submission of a
Ayla Scanlan A music video and marketing campaign to promote a new EP by local musician, Ayla : xe é ( P " $3,500.00
satisfactory risk assessment (template will be
provided) and the applicant providing a current
Certificate of Currency (Public Liability)
Total $29,200.00
Page 21 of 129Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
8 DRAFT NOOSA DISTRICT SPORTS COMPLEX AND COOROY SPORTS COMPLEX
MASTER PLANS
DOCUMENT INFORM AT ION
Author Community Development Officer (Sport and Recreation), Amanda Tie
Community Services Department
Index ECM/Subject/Noosa Sport and Active Recreation Plan
Attachments 1. Draft – Cooroy Sports Complex Master Plan
2. Draft – Noosa District Sports Complex Master Plan
(Note: Both attachments are provided separately to this report)
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Officer (Sport and Recreation) to
the Services and Organisation Committee Meeting dated 12 November 2019 and:
A. Approve the Draft Noosa District Sports Complex Master Plan and the Draft Cooroy Sports
Complex Master Plan, included as Attachments 1 and 2 to the report, for the purposes of
community consultation; and
B. Request the Chief Executive Officer to collate and consider the feedback for the purposes
of developing final Master Plans for the future consideration of Council.
REPORT
The purpose of this report is to seek endorsement of the Draft Noosa District Sports Complex
and the Draft Cooroy Sports Complex Master Plans prior to proceeding to further community
consultation.
1 Background
The Noosa Sport and Active Recreation Plan 2018 recommended, as a short term priority, the
development of Master Plans over the Noosa District Sports Complex and the Cooroy District
Sports Complex.
The Noosa District Sports Complex, located at 31 Butler St, Tewantin (Lot Plan 372MCH3843)
provides a multi-sport complex housing eight community sporting clubs with a combined
membership of approximately 3,000. For the purpose of this report and the Master Plan, the
Read Park cricket ground at 2 Poinciana Ave, Tewantin (Lot Plan 14SP295888) is also included
in the scope. Both sites are State owned Reserves for Recreation under the control of Council as
Trustee. A previous Master Plan for the Noosa District Sports Complex (including Read Park)
was completed by Sunshine Coast Council in 2009.
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
The Cooroy Sports Complex located at 35 Mary River Rd, Cooroy (Lot Plan 157MCH4833,
229SP246604, 204MCH976 and 1SP246688) and Marara St (Lot Plan 1SP242414), is a multi-
sport complex, housing six community sporting groups and the Cooroy RV site (managed by the
Cooroy Chamber of Commerce). The combined membership of the sporting clubs at this site is
estimated to be approximately 1,300. The land ownership of the properties within the scope of
the Draft Cooroy Sports Complex Master Plan is a mix of:
State Owned land directly leased to the user group
State Reserve for Recreation with Council as Trustee
Council freehold
Council under a Nomination of Trust.
A previous Master Plan for the Cooroy Sports Complex was endorsed by Noosa Council in 2007.
In 2019 Otium Planning Group was engaged by Council to develop Master Plans over both of
these sites.
The scope of each Master Plan was to consider:
The Noosa Sport and Active Recreation Plan 2018 Vision and Principles
The current configuration, capacity, usage and functionality of the sites
The general community (especially the surrounding residents’) expectations and needs
The needs across various sports and recreation users, including current and future tenants
Emerging trends and issues
Catchment areas and population demographic demands (present and future)
Car parking and traffic movement/management requirements
Relevant planning constraints and opportunities including environmental, flood immunity, land
zonings, DA requirements etc.
Current and proposed tenure arrangements
Opportunities for sustainable facility outcomes
The realities of the economic, social, environmental and legislative context of the time; and
Grant opportunities for the implementation and funding of recommendations.
The aim of each Master Plan is to provide a long term vision for each Complex, identifying what
the site should look like and how it should function into the future. The Master Plans consider the
10 year period from 2020-2030 and guide the future sports infrastructure development and
investment both by Council and the clubs through grant applications or club capital investments.
2 Initial Consultation
Initial consultation with key stakeholders was undertaken from December 2018 to August 2019.
The following table provides a summary of this consultation.
Date Consultation method Key stakeholders Details
engaged
Dec 2018 – April User Group Surveys All recognised groups that Provided current
2019 have formal tenure within membership and facility
the Plans’ scope area usage, identified
underutilised areas.
Dec 2018 – April Phone interviews with All state level Provided sports trends
2019 relevant state level organisations (SLOs) of analysis and any identified
sporting organisations sporting groups located at projects, trends within a
(SLOs) and review of either sports complex SLO strategic context
their strategic and
infrastructure plans
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Date Consultation method Key stakeholders Details
engaged
Dec 2018 – August Consultation with Internal Council staff from: Initial and scoping meeting
2019 internal Council Community Services with consultant.
departments Presentation of the
Infrastructure Services
situation analysis (results of
Environment and
club survey, literature
Sustainable
review and SLO
Development
consultation) by consultant
Corporate Services to staff.
Presentation of Draft
Report and Plan prior to
user group input.
Presentation of Draft Plan
and Report for feedback
after user group input.
Staff have provided
feedback on draft plans
and reports.
May– August 2019 Face to face All recognised groups that Two site specific
consultation with user have formal tenure with workshops with user
groups the Plan scope area groups to discuss outcome
of situational analysis,
preliminary and draft plans
and reports
Additionally, Department Housing and Public Works – Sport and Recreation Advisors have
attended staff and club workshops and provided written feedback on the reports prior to the
drafts being prepared.
3 Key Findings of Draft Plans
Common key findings identified in the consultation and research for the Draft Noosa District
Sports Complex and Cooroy Sports Complex Master Plans include:
Overall, participation in the sports located at the Complexes is a mix of static and increasing
membership
The facilities generally require upgrades in response to their age and condition and in order
to provide for changes in sport participation and facility provision trends
Council has a strong policy on environment sustainability which the clubs support, but the
facilities do not all comply; and
Most clubs have invested in the formation of development/expansion/improvement plans for
the sport and facilities
4 Vision and Intent of the draft Master Plans
The vision and intent of the draft Master Plans build upon the vision and principles of the Noosa
Sport and Active Recreation Plan 2018. The vision of the Sport and Active Recreation Plan 2018
is:
“Increased opportunities for everyone to participate in sport and active recreation so they can
achieve life-long physical and mental health benefits.”
Additionally, all five principles of the Sport and Active Recreation Plan provide guidance for the
Complexes and the Master Plans, with the key elements being:
Grass roots participation
Facilities are fit for purpose
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Encouraging formal and informal participation, choice and catering for a range of ages,
abilities and interests
Effective, efficient use of resources through partnering between community commercial and
government provider; and
Environmental responsibility through best practice use of resources and minimal
environmental impact
Noosa District Sports Complex Vision:
Offer opportunities for the Noosa Community to be physically active and healthy through the
provision of a sport and recreation facility that maximises:
Participation
Accessibility
Training and competition opportunities
Events
Protection of its environmental values
Management synergies across user groups
Viability
Functionality
Cooroy Sports Complex Vision:
Offer opportunities for the Cooroy Community to be physically active and healthy through the
provision of a sport and recreation facility that maximises:
Participation
Accessibility
Training and competition opportunities
Events
Protection of its’ environmental values
Management synergies across user groups
Viability
Functionality
5 Recommendations of the Draft Noosa District Sports Complex Master Plan
Recommendations contained in the Draft Noosa District Sports Complex Master Plan relate to
increasing the usability and functionality of the site for both formal and informal physical activity,
while improving safe pedestrian/cycle access and connectivity. Major recommendations include:
Relocation of the internal north-south road to the west of the rugby league and touch fields,
requiring realignment of the playing fields (approximately 14m east toward the clubhouse).
This will remove a high risk pedestrian/vehicle conflict area within the complex.
Connection of the new internal road to an east-west road north of the rugby league fields and
clubhouse which will provide for a through road from the northern (McKinnon Drive) entrance
of the complex to the Butler St entrance, maximising car parking across the complex and
reducing vehicle congestion in peak times.
Installation of a cycle/pedestrian network through the complex that connects with existing off
road and on-road pedestrian/cycle infrastructure external of the complex.
Clubhouse upgrades to maximise female participation, community use and use of natural
resources (including water harvesting, solar panels etc.)
Playing field upgrades and new infrastructure to improve functionality, including installation of
lighting, scoreboards, improvements to irrigation and drainage.
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
6 Recommendations of the Draft Cooroy Sports Complex Master Plan
Recommendations contained within the Draft Cooroy Sports Complex Master Plan relate
primarily to facility and playing area upgrades to improve functionality with an emphasis on
shared use of fields and amenities, Consideration was also given to the multiple tenure
arrangements across the site and how this impacts on future infrastructure development. The
need for pedestrian/cycle connectivity to the new Hinterland Playground and Cooroy Township
was also taken into account in the development of the recommendations. Major
recommendations of the draft plan include:
Expansion of the Cooroy Gymnastics Centre
Upgrade/redevelopment of shared club amenities to support an increase in participation
particularly relating to the establishment of female teams
Installation of environmentally sustainable infrastructure such as LED lighting, water
harvesting and solar panels
Playing field upgrades including field lighting, turf, irrigation and drainage improvements to
improve functionality
Expand existing pathways and create new pathways to improve cycle and pedestrian
movement to and through the site
Improve visual amenity and recreational functionality through appropriate landscaping,
improved signage (including wayfinding), picnic area, shade, fitness equipment etc.
7 Proposed Community Consultation
Community consultation on the draft plans will be conducted through Council’s Your Say Noosa
website, with public submissions open from 22 November 2019 to 22 December 2019. Key
stakeholders including sporting clubs, SLOs and State Government Sport and Recreation
Advisors will be emailed copies of the draft Master Plans and provided with the opportunity to
provide further comments on the draft plans.
8 Next Steps
Following the community consultation on the Draft Noosa District Sports Complex Master Plan
and the Cooroy Sports Complex Master Plan, the final project components proposed are:
Collation and review of community and stakeholder consultation
Development of Final Master
Consideration of the Final Master Plans by Council
Previous Council Consideration
Nil.
Finance
Funding of $50,000 for the development of the draft Master Plans was allocated in the 2018/19
and 2019/20 budgets. This has been predominantly used to engage the external consultants.
The draft Master Plans propose a range of infrastructure changes and improvements which have
financial implications. The financial responsibility for these improvements will be shared between
various stakeholders including Council and the clubs at each complex. Sporting clubs typically
rely on Master Plans as an evidence-based starting point to access external grants and to lobby
State and Federal Governments for specific project funding. Once the final Master Plans have
been adopted, the implementation of any new initiatives contained within the Plans will need to
be considered within Council’s annual budget process and priorities both now and into the future.
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Risks & Opportunities
The Master Plans aims to address risks and community expectations associated with the use
and management of the sports complexes. The plans provide the opportunity to provide an
agreed way forward for the site development that is reflective of community expectations, trends
within the sports industry and broader government strategy. Finalised Master Plans will provide
clarity of purpose and assist in taking advantage of external opportunities such as programming
and funding.
The Plans give consideration to the Activate! Queensland 2019-2029 strategy released by the
Queensland Government in September 2019. As a significant provider of funding to the
community sport sector it is vital to understand the context of this strategy and its’ impact on the
Noosa community. The priority areas for investment by the Queensland Government are
focusing on multi-use sites, increasing community based physical activity participation and
community use of school grounds. These Master Plans consider the priorities of this strategy in
order to leverage future state funding opportunities. The recommendations presented in the draft
plans are reflective of the current state strategic direction.
Consultation
External Consultation - Community & Stakeholder
The Draft Cooroy Sports Complex Master Plan involved consultation with:
Cooroy Gymnastics Club
Noosa District Junior Rugby League Club
Cooroora United Football Club
Cooroy Eumundi Cricket Club
Cooroy Horse and Pony Club
Cooroy Chamber of Commerce
Combined Coastal Car Club
Department of Housing and Public Works – Sport and Recreation
The Draft Noosa District Sports Complex Master Plan involved consultation with:
Noosa Tewantin Horse and Pony Club
Noosa District Softball Association
Noosa Touch Football Club
Noosa District Rugby League Club
Tewantin Noosa Cricket Club
Noosa District Netball Association
Tewantin Tennis Club
Noosa Classic Beach Car Club
Department of Housing and Public Works – Sport and Recreation
Internal Consultation
Director Community Services
Director Corporate Services
Director Infrastructure Services
Asset Planning Manager
Infrastructure Planning, Design and Delivery Manager
Property Manager
Civil Operations Manager
Coordinator of Planning, Environment and Sustainability
Principal Strategic Planner
Parks Supervisor
Technical Officer Parks and Gardens
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Property Officer
Technical Officer – Natural Areas
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer x Director x Director
Executive Support x Community Development Financial Services
x Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws x Property
Waste & Environmental Health Revenue Services
Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services x Asset Management
Customer Service x Development Assessment x Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
x Strategic Land Use Planning x Infrastructure Planning,
Design and Delivery
Page 28 of 129
Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
9 NOOSA HEADS LIONS PARK - GO NOOSA PARKING 2019-20
DOCUMENT INFORM AT ION
Author Director Infrastructure Services, Carl Billingham
Infrastructure Services Department
Index ECM/ Subject/ Transport Policy
ECM/ Project & Contract/ Transport Strategy / Car Parking Management
ECM/Project & Contract/ Transport Strategy / General
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Director Infrastructure Services to the Services &
Organisation Committee Meeting dated 12 November 2019, and:
A. Approve the use of the Noosa Heads Lions Park for paid parking as part of Go Noosa
Christmas 2019/20 and Easter 2020; and
B. Approve 40% of the car parking revenue to go to the Tewantin-Noosa Lions Club and the
remaining revenue to go towards Go Noosa initiatives.
REPORT
The purpose of this report is to highlight a change in approval from the Department of Natural
Resources Mines and Energy (DNRME) regarding the use of the Noosa Heads Lions Park for
paid parking over Christmas 2019/20 and Easter 2020 and to seek Council endorsement to
proceed with paid parking at the Noosa Heads Lions Park.
1. Noosa Heads Lions Park - approvals
The Noosa Heads Lions Park Reserve is owned by the State Government Department of Natural
Resources Mines and Energy (DNRME) with Noosa Council as public trustee for the open space
reserve. For over twenty years, the Noosa Heads Lions Park has been used for paid parking at
peak holiday times. The car park has been managed by the Tewantin-Noosa Lions Club on
behalf of Council with a portion of car parking revenue going to the Tewantin-Noosa Lions Club
for their charitable works.
At Easter 2019, prior to the implementation of the ‘Go Noosa’ Easter Peak Period Traffic
Management Plan, DNRME advised Council by email that the Department was not supportive of
the Reserve area being used for parking, especially during a peak holiday period and an
alternative would need to be sought in the future.
In August 2019, Council staff requested further consideration from DNRME to allow paid parking
at the Noosa Heads Lions Park to which DNRME formally responded in writing that the
Department maintained the position that they were not supportive of the Reserve being used for
parking, especially during peak holiday periods.
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Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
This information was communicated to the Transport Steering Group members and TransLink.
In September 2019, DNRME informally advised Council staff that whilst the Department was not
supportive, Council, as trustee, could use the Reserve in any manner Council deemed
appropriate.
In October 2019, following approaches by the community, DNRME have formally advised Council
in writing that the Department now offers no objection to Council, as trustee, making appropriate
arrangements for the Reserve to be used for parking during Christmas 2019 and Easter 2020.
2. Noosa Heads Lions Park – Christmas 2019/20 & Easter 2020
It is proposed to operate the Noosa Heads Lions Park as a paid car park for Go Noosa Christmas
2019/20 and Easter 2020. The Tewantin-Noosa Lions Club is proposed to manage the operation
of the car park from 9.00am to 6.00pm daily. The following dates have been selected based on
liaison with the Tewantin-Noosa Lions Club and a review of previous car parking occupation.
Christmas 2019/20: 14-15 December 2019, 21-22 December 2019, 26 December 2019 – 5
January 2020,11-12 January 2020, 18-19 January, 25-26-27 January (Australia Day long week-
end).
Easter 2020: 4-5 April, 10-13 April (Easter long week-end), 18-19 April.
In order to reduce adverse impacts on the Reserve, the Reserve will not be opened for parking in
wet weather or when the grounds are saturated. Given that the Council has recently restored the
park following the wet weather during the Noosa Food and Wine Festival, it is anticipated that a
conservative approach will be taken to closures for wet weather i.e. protection of the park will be
paramount in any decision to close due to wet weather.
Previous Council Consideration
Ordinary Meeting Minutes, 17 October 2019, Item 3, Page 7
That Council note the report by the Project Manager and Project Officer – Transport Innovation to
the Services & Organisation Committee Meeting dated 8 October 2019 regarding the Peak
Period Traffic Management Plan 2019/2020 and:
A. Approve the use of free holiday buses for TransLink Routes 626, 627, 628, 629 and 632
from the 14 December 2019 to the 27 January 2020 and the 4 April 2020 to the 19 April
2020;
B. Approve the use of a bus service 064 between Peregian Beach and Noosa Heads from the
14 December 2019 to the 27 January 2020 and the 4 April 2020 to the 19 April 2020;
C. Approve the trial of a Noosa branded Park & Ride shuttle bus loop servicing Weyba Road,
Noosa Parade, Hastings Street and Noosa Drive from the 14 December 2019 to the 27
January 2020;
D. Approve the trial of temporary bus queue jumps east bound on Noosa Parade, and north
bound on Noosa Drive from the 26 December 2019 to the 5 January 2020;
E. Approve the use of free services on the Boreen Point - Tewantin Flexilink and Council
Cabs from the 26 December 2019 to the 5 January 2020;
F. Approve the use of an Information Management System at key entry points to Noosa from
the 14 December 2019 to the 27 January 2020 and the 4 April 2020 to the 19 April 2020 for
the purpose of informing motorists of car parking availability;
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Section 31
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
G. Approve the use of traffic control in the Hastings Street precinct and surrounding areas to
prioritise bus and pedestrian movements from the 14 December 2019 to the 27 January
2020 and the 4 April 2020 to the 19 April 2020;
H. Approve the use of wayfinding in the Hastings Street and Noosa Junction precincts from
the 14 December 2019 to the 27 January 2020 and the 4 April 2020 to the 19 April 2020;
and
I. Approve the temporary conversion of 8 parallel car parks on the southern side of Hastings
Street from the Hastings Street roundabout to 28 Hastings St for other uses including,
loading bays and increased footpath, from 14 December 2019 to 27 January 2020 and
from 4 April 2020 to 19 April 2020.
Finance
It is proposed that vehicles be charged a flat rate of $20 (incl. GST) per day (as has been the fee
since 2017).
For many years the paid parking fee was $10, under this arrangement the Tewantin-Noosa Lions
Club received 60% of the revenue with the remaining revenue coming to Council for park
refurbishment, printing of ticket books and traffic control.
In 2017 the fee increased to $20, under this arrangement the Tewantin-Noosa Lions Club
received 40% of the revenue with the remaining revenue coming to Council for Free Holiday Bus
initiatives. The rationale for the 40% to the Tewantin-Noosa Lions Club was that they would
obtain a similar amount (slightly higher) to what they had consistently been receiving. Refer
Table 1 below
Table 1: Revenue Split at $10 and $20
Noosa Council Lions Club
Revenue received at $10 $4 $6 (less GST)
Revenue received at $20 $12 $8 (less GST)
Table 2 below highlights the Tewantin-Noosa Lions Club income received from Christmas
parking since 2015/16.
Table 2: Tewantin-Noosa Lions Club Income - Christmas only
Christmas Tewantin Noosa
Lions Club
Income
2015/16 (14 of 16 days) @ $10 $30,998
2016/17 (11.5 of 14 days) @ $10 $28,041
2017/18 (13 of 13 days) @ $20 $25,456
2018/19 (26 of 28 days) @ $20 $48,552
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Christmas 2019/20 and Easter 2020
The Tewantin - Noosa Lions Club have requested an increase from 40% and have provided the
following reasons for a change to the existing revenue percentages:
Up until the rate increase to $20.00 Lions received 60% of the takings, once the rate went up
our share of the takings was lowered to 40% - regardless of the amount charged the amount
of labour to process the vehicles is constant and do not understand the logic in lowering of
the %.
We have introduced Electronic Funds Transfer (EFT) at car parking as the amount of people
that arrive with no cash is high, we tried recording rego numbers and chasing up but we
always had no pays, EFT readers have been purchased and a fee is charged to the club by
the provider/bank per transaction, approximately 30% of people used EFT over the past
Christmas period. This is a cost to use that was not there previously.
With the increase in the duration of parking additional supervision and management of the
event has been required as we now have a much longer period of parking than we did in the
past.
GST – we are not registered for GST and cannot claim back any GST on purchases,
currently the GST is removed from the total takings and then the % are applied. I do find this
a little unfair on Lions.
We will most certainly proceed with car parking regardless of the outcome but hope my request
for an increase in the rate paid to us is considered and raised from the current 40%.
The staff recommendation is to maintain the arrangement that has been in place since 2017
(40% to Lions Club) for the following reasons:
When comparing the same 13 days that the carpark was operational over Christmas 2017/18
and Christmas 2018/19, in 2018/19 there were an additional 1,207 vehicles parked, a 34%
increase. This increase in earnings should compensate for the transaction costs associated
with an EFT.
If staffing for the increased period of parking is an issue for the Tewantin-Noosa Lions Club,
alternate charity groups could be offered the opportunity to manage the car parking.
If the Lions Club were to register for GST and charge GST on the 40%, they would be
required to remit it to the Australian Taxation Office, in turn the Lions Club would not receive
any extra funds from the transaction.
Risks & Opportunities
Use of the Noosa Heads Lions Park is weather dependent.
Free parking at the Noosa AFL grounds with the free Park & Ride shuttle may deter people
from paying to park at the Noosa Heads Lions Park.
Revenue from paid parking supports Tewantin-Noosa Lions Club charitable works.
Consultation
External Consultation - Community & Stakeholder
Tewantin-Noosa Lions Club: Discussion regarding operation of paid parking.
Hastings Street Association: The Hastings Street Association urged Council to obtain the
relevant approvals from DNRME to use the Noosa Heads Lions Park for paid parking.
Internal Consultation
Corporate Services - Discussion regarding GST
Page 32 of 129
Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Departments/Sections Consulted:
x Chief Executive Officer Community Services X Corporate Services
X Executive Officer Director Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 33 of 129
Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
10 1819T085 - CONSTRUCTION OF HILTON TERRACE AND ERNEST STREET,
TEWANTIN: INTERSECTION AND CORRIDOR UPGRADE
DOCUMENT INFORM AT ION
Author Project Manager, Mark Poynter
Infrastructure Services Department
Index ECM \Projects(T1) \ Tewantin Hilton Terrace & Ernest Street – CAP.Work -
500679
ECM \Subject \Contracting \Contracts/Projects
Attachments 1. Tender Evaluation Report
EXECUTIVE SUMMARY
This report provides a recommendation for the contract award of the preferred contractor for
1819T085 Construction of the Hilton Terrace and Ernest Street, Tewantin: Intersection and
Corridor Upgrade.
RECOMMENDATION
That Council note the report by the Project Manager to the Services & Organisation Committee
Meeting dated 12 November 2019 and award Portion 1 & 2 of tender 1819T085 – Construction of
Hilton Terrace and Ernest Street, Tewantin: Intersection and Corridor Upgrade to PentaCon Pty
Ltd for the lump sum price of $2,809,954 (ex GST).
REPORT
The proposed contract is for the construction of a roundabout (and associated infrastructure) at
the Hilton Terrace - Ernest Street intersection and other improvements along the Hilton Terrace
corridor. This section of road is a known black-spot, has been identified as a priority project and
is up for renewal via the reseal program.
The contract works are proposed to commence onsite after Australia Day 2020 with the majority
of the work to be completed prior to the Easter 2020 holidays.
1. Design
The design for these works has been through multiple iterations and reviews to seek the most
economical outcome. The aim of the project was to improve traffic movements at the Hilton
Terrace - Ernest Street intersection, provide on-road cycle facilities on Hilton Terrace (connecting
to adjacent facilities) and generally improve amenity and safety for residents and road users.
Page 34 of 129
Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
2. Project Scope
The project and contract has been broken into the following scope portions:
Portion 1 (Blue outline)
Construction of a new roundabout at the Hilton Terrace - Ernest Street intersection including
associated stormwater, pavement, signage and landscape works. Also includes the
formalisation and sealing of the Earl Street car parking and the tie in of the off-road cycleway
with Ernest Street.
Portion 2 (Green outline)
Construction of a new indented parking bays, driveways/cross-overs, on-road cycle lanes
and associated stormwater, pavement, signage and landscape works between Hilton
Terrace / Ernest Street intersection and the bowling club (Hilton Esplanade).
Portion 3 (Red outline)
Construction of new and replacement stormwater piping and culverts (and reinstatement of
disturbed/impacted pavement and landscape areas). The section of off-road cycleway
highlighted in red has been completed separately.
Portion 4
Civil works related to the relocation of Energex utilities to allow the installation of stormwater
infrastructure covered in Portion 1.
The completion of the Hilton Terrace - Ernest Street intersection works (Portion 1) is the priority.
This is the main driver for this project, aiming to improve traffic flow and safety at the intersection.
Portion 2 is intrinsically linked to Portion 1, with the continuation of the on-road cycle lanes linking
to the existing network at the eastern end of Hilton Terrace. It also includes the construction of
indented parking bays and new driveways/cross-overs which has been communicated to
residents. The utility relocations for Portion 2 have been completed. The road surface is nearing
the end of its life and will likely fail in the near future. If this portion is not completed, there is likely
to be a significant impact on the community.
Page 35 of 129
Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Portion 3, although not fully designed was added to the contract due to the economies of scale
achievable by undertaking these works in conjunction with Portions 1 & 2. These works increase
the stormwater capacity and renew some existing infrastructure that has been identified as part
of the asset renewal strategy. The stormwater works associated with Portions 1 & 2 do not rely
on the completion of this scope. The funding of this portion should be an asset management
decision on the basis that it is mainly renewal, provides for additional capacity and a potential
incremental improvement of the stormwater network performance. This scope could be a discrete
project in the future.
Portion 4 works are required if the stormwater drainage as originally designed in Portion 1 is
installed. The cost is roughly split 50/50 between the civil works to install electrical conduits and
the Energex charges to complete the relocation/connection. The civil work costs may be reduced
by modifying the construction methodology, however this may have a greater impact on mature
trees in the area of works. An alternate design has been developed which negates the need to
undertake these works, although it will reduce the performance of this stormwater culvert. This is
unlikely to be an issue but if it does arise, the alternate design does enable these works to be
undertaken sometime in the future.
Based upon the above, Portions 1 & 2 are proposed to be completed and are the basis for the
remainder of this report.
3. Tender Process
Due to the value of the works being greater than $200,000 the works have been tendered in
accordance with the Local Government Act 2009. The Invitation to tender 1819T085 was
released via LG Tender Box on 2 August 2019. The tender closed on 29 August 2019 with six
contractors providing submission.
4. Tender Assessment
The Procurement Department conducted an initial review to identify any seriously non-
conforming tender responses. A number of responses were considered to be non-confirming and
were eliminated on the basis of marketing material and not true submissions. No late tender
responses were received. As a result, a total of 6 responses were accepted progressed to the
evaluation process.
The accepted respondents:
SI No. Respondent
1. Pentacon Pty Ltd
2. Hall Contracting Pty Ltd
3. Bellwether Contractors Pty Ltd
4. Koppens Developments Pty Ltd
5. Exceed Concrete Construction Pty Ltd
6. SGQ Pty Ltd
Although all four Portions were assessed, Best and Final Offers (BaFO) where invited for
Portions 1 and 2 in an attempt to normalise pricing, and allow bidders to review their commercial
submissions on the basis that this would be the most likely execution approach. This report has
been prepared based upon BaFO submissions.
Page 36 of 129
Section 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Bellwether Contractors did not provide a BaFO submission and Koppens Developments
submitted a single BaFO response (rather than two submissions as per their original bid). This is
reflected in the (lack of) evaluation results in Appendix A of the attached Tender Assessment
Report.
Each evaluation team member undertook an independent review and analysis of the respondents
technical submission and rated them according to establish criteria. Once completed the
evaluation team met to review and discuss each team member’s evaluation and agree scoring for
each respondents criteria, ultimately informing the evaluation outcome.
A summary of the scoring (technical and commercial) as agreed by the evaluation team is
provided in the table below.
Respondent Portion 1 Portion 2 Total Average
Pentacon Pty Ltd 93.15 93.15 186.30 93.15
Hall Contracting Pty Ltd 93.20 91.25 184.45 92.23
Koppens Developments Pty Ltd 88.40 89.67 178.07 89.04
SGQ Pty Ltd 77.30 70.00 147.30 73.65
Exceed Concrete Construction Pty Ltd 40.60 43.15 83.75 41.88
Bellwether Contractors Pty Ltd 0 0 0 0
Although PentaCon is placed second (by 0.05 of a point) in Portion 1, they placed first in Portion
2 and first place overall.
Considering value for money; PentaCon’s submission is approximately 25% more competitive
versus the next most competitive respondent. At the other end of the scale, PentaCon is
approximately 97% more competitive versus the most expensive respondent. PentaCon’s offer
provides significant value for money.
5. Access during construction
The Hilton Terrace project will cause disruption to traffic and pedestrian movements on and
around Hilton Terrace during the life of the project. Specific requirements have been placed on
the contractor to ensure access to businesses and residences in maintained and through traffic
allowed throughout the works. Motorists will be encouraged to use alternate routes as delays are
expected.
6. Program
The preferred contractor PentaCon have nominated a construction period of 4 months subject to
favourable conditions during construction.
Previous Council Consideration
Nil.
Finance
Council has allocated a total of $1,917,976 in the current (FY2019/20) budget. This is in addition
to the $1,455,737 spent in the 2018/19 financial year to relocate public utilities in preparation for
these works. The revised budget includes an increase of $1,700,000 on the 2019/20 financial
year BR1 budget. A budget review submission will be required in BR3 to reflect this request.
Page 37 of 129
Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
The below table identifies the estimated project costs and budget actions.
Item Cost (excl. GST)
Costs to date (October 2019) $1,455,736
Tendered Contract Value (ex. GST) $2,809,954
Consultant and staff costs $105,000
SUB TOTAL $4,370,690
CONTINGENCY $703,022
TOTAL BUDGET $5,073,712
Risks & Opportunities
FINANCE RISKS MITIGATION
Council request for scope increases. This is to be mitigated through Project Control
Group and Capital Works Executive management
and limitation of client requested scope variations.
Scope changes once construction commences Council acceptance of scope as awarded with
and project becomes publically visible. intention of not increasing scope.
Geotechnical conditions give rise for contractor Previous geotechnical investigations have been
claiming variation costs. considered and allowance for adverse latent
conditions is included in the contingency.
Contractor claims for variations based on costs for As above, this has been mitigated through the
environmental impact mitigation exceeds lump sum procurement method with further
allowances. mitigation through post tender clarifications tying
the contractor firmly into the agreed scope of
works
Clashes with underground services give rise for Majority of underground services have been
contractor claiming variation costs. relocated and those known have been mitigated
through design considerations.
Contingency amount being insufficient This risk may be mitigated through the adoption of
further value engineering to occur during the
construction phase process.
PROGRAM RISKS MITIGATION
There is the potential that the project is delayed The contractor is required to include “wet weather”
due to wet weather allowances into their schedule.
Construction takes longer due to site being more In the event of delays the contractor is able to
constrained than allowed. mobilise additional equipment at no additional cost
to bring program on track.
Resource risk PentaCon have nominated a capable team and
combining two work fronts (Portion 1 & 2) at one
time reduces the resourcing risks to this project.
The appointment of an internal superintendent
mitigates the resourcing risk for Council.
Page 38 of 129
Section 39
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
SAFETY RISKS MITIGATION
This is a high risk project due to proximity to traffic Prior to construction commencing, work place
and pedestrians. health and safety and pedestrian and traffic
management plans will be required to be
submitted to Council for review. Regular audits on
contractor compliance with these approved plans
will be undertaken by Council throughout
construction.
ENVIRONMENTAL HARM RISKS MITIGATION
There is risk that the works do impact on existing Council has engaged an independent arborist to
mature vegetation. ensure that mature trees are protected and the
construction methodology to ensure impacts are
minimised
Risk of spills from materials. Contractors are required to have an environment
management plan which will be reviewed and
approved by Council prior to commencement.
SCOPE AND QUALITY RISKS MITIGATION
Risk of not meeting project objectives To be managed through Council staff ensuring the
original design and specifications are met.
PUBLIC DISRUPTION AND COUNCIL MITIGATION
REPUTATION RISKS
Noise from plant and equipment may be a cause This will be minimised where ever possible.
of disruption to local residents.
Vibration Contractors will be required to meet established
specifications regarding vibration works.
Amenity of the site reduced by construction Propose to appropriately screen construction
process and not acceptable for the location. fencing and work areas.
Consultation
External Consultation - Community & Stakeholder
Local residents have and will continue to be informed via letter drop of the timing and impact of
the construction activities.
Internal Consultation
Departments/Sections Consulted:
X Chief Executive Officer Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
X Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development X Civil Operations
People and Culture X Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 39 of 129
Section 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
ATTACHMENT 1
Page 40 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
ATTACHMENT 1
> eee a ee
ay ; a . a _
Tender Evaluation Report
1819T085 — Hilton Terrace
(Portions 1 & 2)
yyy Ee
Page 40 of 129Section 41
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 41 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Table of Contents
© Noosa Council 2019
General Enquiries:
By telephone: (07) 5329 6500
By email:[[email protected]
Street Adldress: 9 Pelican Street, TEWANTIN
Postal address: PO Box 141, TEWANTIN QLD 4565
4 November 2019
Page 41 of 129Section 42
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 42 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
1. Introduction
1.1 Objective
The purpose of this evaluation report is to document the results of the responses received for tender
1819T085 and to make recommendations for awarding based on overall value for money.
1.2 Sourcing strategy
Due to the value of the works being greater than $200,000 the works have been tendered in
accordance with the Local Government Act 2009.
1.3 Tender
1.3.1 Tender Period
The Invitation to tender 1819T085 was released via LG Tender Box on 2 August 2019. The tender
closed on 29 August 2019.
1.3.2 Informing the market
Open tender advertised in the Sunshine Coast Daily (3 August 2019), the Noosa News (6 August
2019) and available through VendorPanel (LG Tender Box). An optional industry (site) briefing was
conducted on 12 August 2019 and a large number of respondents attended.
1.3.3 Addenda
A number of clarifications and addendums were issued. These are available in Appendix A.
1.3.4 Contract value
The estimated total contract value is $2,900,000.
1.3.5 Post tender negotiation
Best and Final Offers (BaFO) where invited for Portions 1 and 2 in an attempt to normalise pricing
and allow bidders to review their submissions on the basis that this would be the most likely execution
approach. This report has been prepared using the commercial submissions related to BaFO
request.
Bellwether Contractors did not provide a BaFO submission and Koppens Developments submitted
a single BaFO response (rather than two submissions as per their original bid). This is reflected in
the evaluation results in Appendix A.
Tender Evaluation Report — 1819T085 Page 2
Page 42 of 129Section 43
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 43 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
2. Evaluation
2.1 Evaluation team members
The evaluation of tender responses was conducted by the evaluation team which consisted of the
following members.
we te ating
. Voting
Project Manager, Noosa Shire Council
Designer, Noosa Shire Council Evaluation Member
Superintendent, Noosa Shire Council Evaluation Member
Civil Engineer, Callaghan & Toth Evaluation Member
2.2 Evaluation plan
The evaluation of the responses was carried out in according with the approved evaluation criteria.
2.2.1 Evaluation criteria
Responses to the tender were evaluated against the following criteria.
a
Capability & Contract Experience
Resourcing / Personnel
Methodology
Health & Safety
Environment & Sustainability
Contribution to Local Economy
Total (Overall Rating — Non Price 70% Price 30%) 100%
Tender Evaluation Report — 1819T085 Page 3
Page 43 of 129Section 44
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 44 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
2.3 Evaluation of responses
2.3.1 Respondents
The Procurement Department conducted an initial review to identify any seriously non-conforming
tender responses. A number of responses were considered to be non-confirming and were
eliminated on the basis of marketing material not true submissions. No late tender responses were
received. As a result, a total of 6 responses were accepted progressed to the evaluation process.
The accepted respondents:
ES
jo ecm
2.3.2 Responses by category
All respondents were invited to respond across a number of portions of work under tender. The
following matrix shows the responses received by each respondent. This report has limited its
evaluation to Portions 1 & 2.
[Respondent (Porton [Ponion2 [Porion3 [Porton
Tender Evaluation Report — 1819T085 Page 4
Page 44 of 129Section 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 45 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
2.3.3 Detailed evaluation of respondents
Evaluation
Each evaluation team member undertook an independent review and analysis of the respondents
technical submission and rated them according to establish criteria. Once completed the evaluation
team met to review and discuss each team member's evaluation and agree scoring for each
respondents criteria, ultimately informing the evaluation outcome.
Commercial analysis was undertaken separate from the qualitative technical evaluation. Each
respondent's commercial submission was reviewed, identifying costs which deviated significantly
from the mean and any cost items added to the standard pricing response schedule.
A summary of the scoring (technical and commercial) as agreed by the evaluation team is provided
in the table below.
Pentacon Pty Ltd 93.15 93.15 186.30 93.15
Hall Contracting Pty Ltd 93.20 91.25 184.45 92.23
Koppens Developments Pty Ltd 88.40 89.67 178.07 89.04
SGQ Pty Ltd 77.30 70.00 147.30 73.65
Exceed Concrete Construction Pty Ltd 40.60 43.15 83.75 41.88
Relative value evaluations (value for money)
The pricing range was significant as represented by the top and bottom values in Figure 1. The upper
and bottom quartile values are represented by the shaded area and the median value being the line
that cuts the shade area. The mean (average) value is represented by the cross.
Considering value for money; PentaCon’s submission is approximately 25% more competitive
versus the next most competitive respondent. At the other end of the scale, PentaCon is
approximately 97% more competitive versus the most expense respondent. PentaCon’s offer
provides significant value for money.
The tender price basis is a schedule of unit rates for materials and activities as developed by
Council’s design consultant which will be used to administer a lump sum contract. With this in mind,
the commercial evaluation looked at individual unit costs as well as any additional cost items that
respondents had added to their submission.
Although unit rates differed significantly, the evaluation team was satisfied that the recommended
respondent's unit rates were sufficient for completing the works. The evaluation team took the view
that competitive unit rates were advantageous considering the likelihood of variations.
Referees
Referees for the recommended respondent have been contacted and although they have highlighted
areas for improvement, have generally been happy with their performance.
Financial viability
Financial information was a requirement of the tender submission and upon reviewing indicate that
the preferred respondent has the financial capacity and resources to undertake this contract.
Tender Evaluation Report — 1819T085 Page 5
Page 45 of 129Section 46
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 46 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Figure 1 — Price Spread
Price Spread
$4,000,000.00
§3,500,000.00
53,385,507.00
§3,136,911.25
$3,000,000.00
$2,500,000.00
52,361,573.50
§2,147,045.00
$2,000,000.00 §2,020,057.50
$1,916,069.0 $1,912,574.50
$1,500,000.00
$1,165,614 50
§1,000,000.00 $893,885 OB 80-25
$500,000.00
5-
IB SEPERABLE PORTION 1 [J SEPERABLE PORTION 2
2.3.4 Presentations
Respondents were not required to present their responses however the current preferred bidder
has been invited to present to ensure their understanding of the project requirements and their
ability to meet them.
Tender Evaluation Report — 1819T085 Page 6
Page 46 of 129Section 47
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Page 47 of 129
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
3. Recommendations from the Evaluation
Team
The evaluation team considers the PentaCon tender to be the most advantageous to Council on the
basis that it presents the best value for money and as such recommend acceptance of their offer. It
should be noted that PentaCon was ranked (technical + commercial) second for Portion 1, and first
for Portion 2, but overall in first position.
No deviations from the tendered conditions of contract were proposed.
The evaluation team agrees that the potential risks related to PentaCon’s technical submission can
be mitigated through the early phases of the project. The financial benefits of accepting PentaCon’s
offer in comparison to its nearest competitor provide for significant savings.
The Evaluation Team has read, understood and endorses this Evaluation Report:
Tide Roe
Project Manager, Noosa Shire Council
Designer, Noosa Shire Council Evaluation Member
Superintendent, Noosa Shire Council Evaluation Member
Civil Engineer, Callaghan & Toth Evaluation Member
Tender Evaluation Report — 1819T085 Page 7
Page 47 of 129Section 48
Page 48 of 129
Portion 1
a Zz 3 4 2 o /
| Patt=Nansriceetements, | Pentocon Pty Ltd | Hol Contracting Pty Ltd | LET wo garg | pied [muettdsingleremone| Contradionntyisa | S@PUttd |
Ltd - No BAFO Ltd itd- esp Construction Pty Ltd
Resultant Resultant Resultant Resultant Resultant Resultant Resultant
score x scorex score x score x scorex score x score x
mtnivaconnatweione | som | ars | rae | onas | aw | so | soo | ms | vas | ns [vas | as | cos | oo | soo |
fecwia/eesomt wwe | wea | ome [| ees [| om | oo | em | os | om | os | om | ms | om [nm [om
emai | om re | isis | wo | mm | ons | wos | vom | mow | mr [as | | oom | wo | ome
jovotty Tm | ts | | ss | ts | om | oo | ass | om | ass | | oe | oo | sss
peavewn | | mm [om [me foe [mm [om [ee [om [oe [oe [oe [om [= [om |
Environment asusainasity | se |_| ass | ses | ass | as | og | o | ass | ot | ass | as | ors | or | sss
contribationtotocatteonomy | se | 77] ses | sz | zes (| sz | 0260 | so | 250 | so | 250 | 100 | soo | o | 420
fotatechnkatseore | tome | wn] sss, =| ooo | sts | tm | rss | ss
rma hor OT ———
| Pant reeelement =| entacon Pty ttd | Hat Controcting Pty ted | RET garg | pwrtd [pupttdsngeremome| Contredionmiyisg | Se@PUttd |
Bellwether Contractors | Koppens Developments | Koppens Developments Exceed Concrete
= Pty Ltd | pty Ltd - No BAFO Ltd ltd -s Construction Pty Ltd
Total Fees (Pc) 30% $1,916,069 $2,391,124 $3,486,233 $3,385,507
Average Fees (Pav) $.-..----seccseneeee $1,930,137
mcr a OS
pvt nt pee ee
weet se a ;
Taco dio deo =
Tender Evaluation Report — 1819T085
Page 48 of 129Section 49
Page 49 of 129
Portion 2 . . . . . . .
| amta-Nonoreetements, | Pentoconmryecd | NO ewe | Contacting Py itd | a omearend) | Etta | contraction ytd
poncencnes | meee | ome | em | [ee ee [ee |e = |
Resultant Resultant Resultant Resultant Resultant Resultant Resultant
— — - Enting Py ps =
fanatyscontncttmesenee | sox | vas | rae | ns | ras | sazs | ons | ms | ras [ss [so | as | ais | m0 | soo
pemwaerrenmes | wmf ws | ow [os | om [os [ew [os [om [ | om [os | os [am | om |
pee | mf om [we [om [ow | [wm [ow [oe [os [ow [= [om [ [oo
eo Pm fo fm [os fm [os [ow [oe [oe [ow fon foe
pomenes Pf mm fom [ws [os [os [ew [os [ow [om [oe [os [ow [ [oe |
paomensonnamy ff fe fm [om [os [ee fm [ow | [ow [= fom [om | oe |
foainwaemm | |» [os | | [» |» [ » | [= | [om | so fw |
cmp] fw | Te | wT
oo oo
Total Fees (Pc) $893,885 $1,122,066 $1,710,293
Average Fees (Pav) S...-cccceeresserees
rics a
Momeleed ice Sore ol pow Pe
Whe Pie Soe Pw | |
Tender Evaluation Report — 1819T085
Page 49 of 129Section 50
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
11 NOOSA COUNCIL 2018-19 ANNUAL REPORT
DOCUMENT INFORM AT ION
Author Director Executive Services, Debra Iezzi
Executive Services Department
Index ECM/ Meetings/ 27.80 Executive Services
Attachments 1. Noosa Council 2018-19 Annual Report
(Note: 114 page attachment has been provided separately to this report)
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Director Executive Services to the Services & Organisation
Committee Meeting dated 12 November 2019 and:
A. Adopt the ‘Noosa Council 2018-19 Annual Report’ (provided at Attachment 1 to the report)
incorporating the 2018/19 Audited Financial Statements; and
B. Authorise the Chief Executive Officer to make any required minor amendments to the
document prior to publication.
REPORT
1. Annual Report and Financial Statements
The development and publication of the Annual Report by Queensland local governments is a
requirement under the Local Government Regulation 2012 (“the Regulation”). The purpose of the
report is to inform the community about Council’s activities and financial performance throughout
the 2018/19 financial year.
The Regulation prescribes a range of disclosures which must be included within the report
relating primarily to accountability matters, financial matters (which may be of interest to the
community in terms of the amounts spent and justification of expenditure) and Council’s progress
towards achieving its Corporate Plan objectives.
The report has been compiled in accordance with the Annual Report Compliance Checklist
produced by the Department of Local Government to ensure that all of the prescribed disclosures
under the Regulation are included in the document.
Council’s Financial Statements which were signed by a delegate of the Auditor General
Queensland on 28 October 2019, and in accordance with the Auditor General Act 2009, confirm:
The prescribed requirements in relation to the establishment and keeping of accounts have
been complied with in all material respects;
Page 50 of 129
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
The financial report:
(a) Gives a true and fair view of the Council’s financial position as at 30 June 2019, and of
its financial performance and cash flows for the year then ended; and
(b) Complies with the Local Government Act 2009, the Local Government Regulation 2012
and Australian Accounting Standards.
The Community Financial Report (provided from page 42 of the Annual Report) has been
prepared by Council’s Financial Services Branch and provides readers with an easy to follow
summary and analysis of Council’s financial position for the 2018/19 financial year.
2. Publication Requirements
Pursuant to section 182 of the Regulation, a local government must:
Adopt its annual report within 1 month after the day the auditor-general gives the auditor-
general’s audit report about the local government’s financial statements for the financial year
to the local government; and
Publish its annual report on its website within 2 weeks of adopting the annual report.
Previous Council Consideration
Nil.
Finance
Nil.
Risks & Opportunities
The Annual Report forms part of Council’s commitment to delivering transparency to the
community and legislative compliance. Failing to ensure the accuracy of the prescribed
disclosures exposes Council to a risk of legislative non-compliance and reputational damage.
Consultation
External Consultation - Community & Stakeholder
The draft 2018/19 Annual Report was presented to Council’s Audit and Risk Committee on 25
October 2019 and has been reviewed by the Queensland Audit Office.
Internal Consultation
The development of the Annual Report is the end product of extensive internal consultation in
terms of collecting and verifying the information contained within it.
Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
x Executive Services x Environment & Sustainable Development x Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 51 of 129
Section 52
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
12 NOOSA NORTH SHORE CAMPGROUND - FEES AND CHARGES AND INTERIM
MANAGEMENT AGREEMENT
DOCUMENT INFORM AT ION
Author Property Advisor – Commercial Property, Robyn Mercer
Corporate Services Department
Index ECM/ Subject /8.03; Noosa Holiday Parks Admin
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Advisor Commercial Property to the Services &
Organisation Committee Meeting dated 12 November 2019 and:
A. Amend Noosa North Shore Campground fees and charges in Council’s 2019-20 Schedule
of Fees and Charges; and
B. Set fees and charges for Noosa North Shore Campground for the period 1 January 2020 -
11 July 2021 inclusive as detailed in the tables contained within the report; and
C. Authorise the CEO to enter into an interim management agreement for the Noosa North
Shore Campground with Beachfront Caravan Park Pty Ltd for 3 months commencing 1
April 2020.
REPORT
1. Background
In April 2019, the Noosa North Shore Campground (the Campground) was closed for renovation
and refurbishment. Stage 1 works commenced in June 2019 and the tender was awarded for
Stage 2 works in October 2019. All works are due to be completed in January 2020. Forward
bookings for the Campground were suspended in April 2019 due to the site closure.
The purpose of this report is to propose the adoption of fees and charges for the Campground
reopening for the period 1 January 2020 – 11 July 2021 and to extend the current management
agreement. This will enable business continuity and campground operations to continue until a
new tender process is undertaken for the provision of campground management services after
the 2019-2020 Christmas school holiday period.
2. Proposed Fees and Charges for adoption
In 2016, AEC Group Pty Ltd was commissioned to prepare a comprehensive financial
assessment of the proposed campground upgrade, considering forward financial projections,
capital costs, operational costs, revenues and customer demand forecasts. With market
comparison pricing also now completed and redevelopment capital costs finalised, forward
financial projections have been revised to inform fee levels required to meet full cost pricing
requirements. All Council business activities are required to operate on a full cost pricing basis to
ensure the competitive neutrality principle is complied with.
Page 52 of 129
Section 53
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Council maintains a forward fees and charges schedule for all holiday parks to allow for future
booking of sites by customers. Twice yearly, Council reviews and amends fees as required to
maintain an 18 month advance booking period commensurate with industry standards.
At Council’s June 2019 Ordinary Meeting, Council adopted its 2019-20 Schedule of Fees and
Charges. This report recommends the Campground’s fees and charges be amended to reflect
finalised redevelopment capital costings and market comparison pricing, and new fees and
charges be set for the period 1 January 2020 - 11 July 2021 (cessation of winter school holidays)
to allow forward bookings of the Campground by customers.
Accordingly, it is proposed:
Campground tariffs increase by 16.7% - 32.6% from the tariffs in place prior to
redevelopment of the campground (refer to Table 1). The tariff increases are essential to
ensure:
o full cost recovery for ratepayers,
o competitive neutrality legislative requirements are met, and
o an appropriate return on investment given capital expenditure of $3m to renovate and
refurbish the Campground.
Washing machine charges increase from $4 to $5 (refer to Table 2)
Table 1
1 January 2020 to 11 July 2021 Fees and Charges Schedule
Noosa North Shore Campground
OFF PEAK PEAK
Pre-Upgrade Post-Upgrade Change Pre-Upgrade Post-upgrade Change
POWERED SITES 31.6% 32.6%
$38.00 $50.00 $43.00 $57.00
(BEACH)
POWERED SITES 25.6%
$38.00 $47.00 23.7% $43.00 $54.00
(BUSH
UNPOWERED 16.7%
$30.00 $35.00 16.7% $36.00 $42.00
CAMP SITES
Table 2 – Other charges all periods
1 January 2020 to 11 July 2021 Fees and Charges Price Schedule - All periods
Current Proposed Change
Extra Persons Nightly – Over 5 Years –Noosa North Shore
$11.50 $11.50 0%
Campgrounds
Extra Vehicles Nightly – if space allows $5.50 $5.50 0%
Public Use of Amenities – Per Day $4.00 $4.00 0%
Group Fee (20 +) – per booking $12.50 $12.50 0%
Late Checkout $16.50 $16.50 0%
Washing Machine Charges $4.00 $5.00 25%
Dryer Charges $2.00 $2.00 0%
Other fees and charges identified in Table 2 are proposed to remain unchanged to remain in
alignment with fee levels for the other two holiday parks.
Page 53 of 129
Section 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Figure 1. Holiday Park Tariff Benchmarking – Powered Sites (Peak)
Figure 2. Holiday Park Tariff Benchmarking – Unpowered Sites (Peak)
3. Proposed Management Agreement Extension
The current managers of the Campground (Beachfront Caravan Park Pty Ltd) have been
managing the campground since 1 August 2012. The original management agreement was for a
three year term with 2 X 1 year options. Both one year options were accepted by the Manager
with the second option expiring 31 July 2017.
Page 54 of 129
Section 55
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Since 1 August 2017, due to uncertainty regarding the timing of the site redevelopment,
successive interim management agreements have been agreed by Council to enable business
continuity and for operations to continue during the redevelopment with the current interim
agreement due to expire 31 March 2020.
Accordingly, this report seeks Council approval to extend the current interim management
agreement for a further three months commencing 1 April 2020. This timeframe is suggested for
the following reasons:
It will allow campground management to continue operations during the immediate post-
redevelopment phase without a break in business continuity.
Council will benefit from the existing business relationship with campground management for
any necessary troubleshooting during the immediate post-redevelopment phase.
It will allow Council adequate time to undertake the tender process for the provision of
campground management services after the 2019-2020 Christmas school holiday period.
The incumbent has satisfactorily discharged its obligations in relation to the current agreement to
date.
Previous Council Consideration
Ordinary Meeting Minutes, 20 June 2019, Item 16, Page16
That Council note the report by the Manager Financial Services to the Services and Organisation
Committee Meeting dated 11 June 2019 and pursuant to sections 97, 98 and 262(3)(c) of the
Local Government Act 2009, fix, for the 2019/20 financial year the cost-recovery fees and
commercial charges provided as Attachment 1 to the report.
Ordinary Meeting Minutes, 19 April 2018, Item 2, Page 7
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 10 April 2018 and authorise the Chief Executive Officer to enter into an extension
to the current agreement with Beachfront Caravan Park Pty Ltd for 11 months commencing 1
June 2018.
Finance
Reduced profitability due to closure of the Campground during the period of renovation and
refurbishment will be offset by longer term revenue opportunities arising from improved and more
attractive facilities, improved site layout and lower wastewater disposal costs.
With the redevelopment capital cost now finalised, fees and charges have been revised to meet
full cost pricing requirements. Market comparison pricing has also been undertaken against
other comparable facilities to ensure appropriate pricing to meet competitive neutrality
requirements.
Risks & Opportunities
Risks
1. Failure to apply the competition neutrality principle via full cost pricing is a breach of the Local
Government Act 2009, and could also potentially result in competitive neutrality complaints.
2. Failure to extend the fees and charges period exposes Council to a reduction in forward
bookings and negatively impacts Council’s financial position.
Page 55 of 129
Section 56
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Opportunities
Extension of the management agreement allows campground operations to continue in the post-
redevelopment phase without a break in business continuity. A full tender for the provision of
campground management services is proposed to be undertaken at the cessation of the 2019-20
Christmas school holiday period.
Consultation
External Consultation - Community & Stakeholder
Beachfront Caravan Park Pty Ltd
AEC Group Pty Ltd
Internal Consultation
Director Corporate Services
Property Manager
Property Advisor
Property Officer
Project Manager
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
X Design and Delivery
Page 56 of 129
Section 57
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
REPORTS FOR NOTING BY THE COMMITTEE
13 CORPORATE SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2019-20
DOCUMENT INFORM AT ION
Author Director Corporate Services, Michael Shave
Corporate Services Department
Index ECM/ Subject/ Branch Management/ Corporate Services
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director Corporate Services to the Services & Organisation
Committee Meeting dated 12 November 2019 providing an update on operations of the
Corporate Services Department for the period 1 July to 30 September 2019.
REPORT
The adopted organisation structure includes the following branches under the Corporate Services
Department:
Director’s Office
Financial Services;
ICT (including Records and GIS);
Procurement & Fleet;
Property; and
Revenue Services.
Corporate Services primarily provides internal support to the other Council Departments, with the
exception of the Director’s Office involvement in strategic Council issues and projects, and the
Property branch that deals primarily with land and property management issues.
This report provides a brief summary regarding recent performance, current priorities and future
initiatives for the department.
Page 57 of 129
Section 58
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
CORPORATE SERVICES DEPARTMENT
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Financial Services
Budget BR1 budget carryovers adopted by 2020/21 budget guidelines and Commencement of the 2020/21
Council on 15 August 2019. timeline currently being finalised. budget development process.
Budget system enhancements for
2020/21 currently being
implemented.
Ongoing monthly budget reporting
and support.
Assets Scope and planning phase of the first Finalise recruitment of the new asset Continued asset capitalisation to
stages of the three year asset data accountant position. address backlog in Work in Progress
improvement project undertaken. Tenders process for 2019/20 (WIP).
comprehensive valuation of buildings Streamlined asset data capture
and stormwater assets underway. procedures.
Statutory Reporting, Risk Management QAO final audit completed for the Refinements to process to QAO 2019/20 planning audit in
and Audit Compliance 2019 year – unmodified opinion streamline QAO audits for 2019/20. December 2019.
expected. Review issues identified during
Finalisation of the 2018/19 year-end external audit to improve Council’s
financial statements and statutory internal controls.
reports.
Treasury, Investments and Banking Ongoing investment of funds in line Investment portfolio managed to Review of Corporate Purchase Card
with Council’s Investment Policy. ensure optimal return for Council in Policy to ensure optimal use of
Stage 2 implementation of cash alignment with Investment Policy purchasing cards and effective
receipting system (ECR) rolled out to requirements. management of fraud risk.
the remainder of Council’s facilities. Investigating Technology One CIA
bank reconciliation module.
Business As Usual Activities Monthly financial performance Scope the implementation of Review of bank guarantee
reporting. Technology One automated processes to ensure best practice
2019/20 performance plans scanning and processing of creditor approach.
developed for all staff. invoices.
Page 58 of 129
Section 59
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
ICT
Technology One (T1) CI Anywhere (web Noosability project working to Setup of pilot online booking Development of new T1 CI
browser based) functionality transformation Council’s T1 property, systems for wedding locations, Anywhere customer request system
implementation compliance and customer service street stalls and street banners. as part of Noosability project.
enterprise systems. Business process mapping to Go-live of online lodgment of
Early adopter involvement in new T1 identify opportunities to streamline building plumbing and applications.
meetings application (DXP). customer requests. Further testing of new T1 meetings
Workshop held with T1 R&D staff on Testing and configuration of online application.
Council’s processing of payroll
lodgment of development and Investigation of accounts payable
timesheets to identify opportunities
building / plumbing applications. processing with scanning and
for improvement.
Configuration of an online automatic document matching and
cemeteries enquiry website. supplier portal introduction.
Configuration and testing of new T1
meetings application.
GIS Mapping Provided analysis and mapping for Biodiversity mapping. Continuous improvement of mapping
planning scheme. Improving mapping for cemeteries to data.
Made data available for GovHack. provide accurate online public
Mapping for biosecurity plan. mapping.
Fox information collector app Make latest 2019 aerial photos
support. available to staff and public
ICT Security New email filtering system Improving security of documents Continuous improvement of ICT
implemented providing better stored on the network. security to meet emerging threats.
security against viruses and phishing Improving the security of building Implementation of new security
attempts. and energy management systems. controls to address risks in the ICT
No security breaches in period. Branch Risk Register.
Monthly online cyber-security training
delivered.
ICT Strategy and roadmap Updating Intranet ICT projects page Continuing positive partnership with Changing the roadmap format into
status reports. TechnologyOne to progress work streams (HR, assets, etc) with
projects. plans.
Support managers with the ICT
project initiation framework, helping
them create briefing notes and assist
with scoping.
Page 59 of 129
Section 60
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Business as Usual activities Replaced director and manager Eight multifunction printers to be Go-live of a new Council website
tablets. replaced, adding swipe to release. platform.
New laser printing contract reducing Upgrading phone system at Aquatic
per page printing costs 55% Centre.
Replacing managers’ tablets.
Working with libraries scoping
proposed library kiosks.
Procurement & Fleet
Fleet Replacement and Maintenance 2019/20 fleet and plant capital 2019/20 fleet and plant capital Ongoing maintenance for fleet and
Program replacement program underway and replacement program ongoing. small plant.
on target.
Local Buy Alliance Recent discussions held with Meetings to be scheduled with key Process under development to
Gympie Council to explore shared stakeholders from both Council’s to inform relevant Council staff.
procurement opportunities. progress initial discussions.
Undertake early adoption project with Scoping undertaken and Phase 1 Progress the T1 Contracts module Further development of Phase 2 of
Technology One (T1) to implement the development undertaken with project as identified in the briefing paper. the T1 Contracts module.
new CI Anywhere Contracts Module. team and T1 consultant.
Business as Usual activities Tenders awarded and results Meetings with internal stakeholders Work closely with stakeholders
published on the Council website. to determine 2019/20 procurement regarding 2019/20 procurement
Departmental Purchasing Officers support requirements. delivery.
network monthly meetings continue.
Monthly Fleet Advisory team
meetings undertaken to discuss and
manage all fleet matters.
WH&S Safety Hazard inspections
completed.
Completed 4th quarter staff
performance appraisals.
Page 60 of 129
Section 61
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Property
Holiday Parks Noosa River Holiday Park - scope Noosa River Holiday Park – site Noosa North Shore Campground –
completed for site metering options metering and tariff options report for Council consideration of proposed
and tariff review and Councillor Council consideration. fees and charges for campground
workshop undertaken. North Shore Campground reopening.
North Shore Campground - redevelopment - site meetings with Consideration of future management
construction underway for Council’s project manager and services for the Noosa North Shore
redevelopment works. construction contractor during Campground (after redevelopment).
construction phase.
Development and finalisation of Executed tenure agreements: Draft permit issued to Sunshine Continue with expired community
community tenure documents with o Peregian Beach surf club Coast Sports Aviators Inc. – Tingira tenure renewals.
community groups. operations Crescent – finalising insurance Progress capital works projects and
o Permaculture Noosa requirements. operational maintenance on
o Noosa Community Garden Inc. community properties for 2019/20.
Community Tenure Update Report
considered by Council
Development and finalisation of Tender advertised for Commercial Continuing to align Certificates of Continuing to liaise with
commercial tenure documents. Property Management Services for Currency for Public Liability to stakeholders and Property Manager
Peregian Digital Hub and Sunrise financial year. regarding Sunrise Beach
Beach Neighbourhood Shopping Development of business plan for Neighbourhood Shopping Centre
Centre. Sunrise Beach Neighbourhood Shop 8 lease options.
Shopping Centre.
Permits Noosa Heads Lions Park Temporary Finalisation of event guidelines. Integration of guidelines onto
Event Bonds increased to cover Council’s website.
reinstatement costs.
Business as Usual activities Completed 4th quarter performance Noosa Triathlon permit finalisation. Implementation of service review
planning for all staff. recommendations.
Full year performance plans Ongoing assessment of applications
developed for all staff. and permits for use of Council
Various high use permit and owned or managed land.
temporary event applications Work Health and Safety Hazard
decided. Inspections for Lifeguard towers and
holiday parks.
Page 61 of 129
Section 62
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Revenue Services
Property and Rating System July rate levy processed. Issue of unpaid rates reminder Undertake training in new T1 CI
notices Anywhere rates billing module and
Answering of customer queries continue to work on the
regarding incorrect payment implementation of the new software.
references, non-receipt of original Documentation of current business
notice and requests to allow processes to identify improvement
discount. opportunities.
Business as Usual activities T1 debtor system streamlined with Processing of agency payments and Debt recovery.
ability to now automatically email direct debit payments. Data validation for January rate run.
invoices Completion of rate searches in
required periods.
Identification of short term
accommodation properties for
Tourism and Economic Levy.
Page 62 of 129
Section 63
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Previous Council Consideration
Nil.
Finance
Current business as usual activities and projects of the department are funded within the current
adopted budget.
Risks & Opportunities
Periodic reporting of departmental performance allows Council to fulfil their governance
responsibilities and ensures transparency within the organisation and to the community.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Nil.
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director X Director
Executive Support Community Development X Financial Services
Community Facilities X ICT
Libraries & Galleries X Procurement & Fleet
Local Laws X Property
Waste & Environmental Health X Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 63 of 129
Section 64
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
14 COMMUNITY SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2019 -20
DOCUMENT INFORM AT ION
Author Director Community Services, Kerri Contini
Community Services Department
Index ECM/ Subject/ Branch Manager/ Community Services
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director Community Services to the Services & Organisation
Committee Meeting dated 12 November 2019 providing an update on the operations of the
Community Services Department for the period 1 July to 30 September 2019.
REPORT
The adopted organisation structure includes the following branches under the Community
Services Department:
Director’s Office;
Community Development and Community Grants;
Community Facilities (Including Noosa Community Support, The J, Bicentennial
Community Centre, Noosa Aquatic Centre and Noosa Leisure Centre);
Libraries and Galleries;
Local Laws: and
Waste, Environmental Health and Cemeteries.
This report provides a brief summary regarding recent performance, current priorities and future
initiatives for the Community Services Department for the period 1 July to 30 September 2019.
Page 64 of 129
Section 65
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
COMMUNITY SERVICES DEPARTMENT
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
DIRECTOR’S OFFICE
Rufous St Precinct Development Tender process complete for the Finalise contract documentation Review and finalise new Community
new Peregian Beach Community with successful tenderer, Ri-Con House design with architects Bark
House, greenspace and carpark. Commence construction start-up Design
phase Complete draft concept plans for
conversion of existing Community
House to extension of Digital Hub.
Disaster Recovery Successful implementation of Reviewing evacuation centre Finalise third party Recovery and
Disaster Recovery response to operations. Evacuation arrangements.
Peregian fires Undertake Evacuation Centre audits.
Recovery sub-plans finalised
COMMUNITY DEVELOPMENT
Social Strategy implementation Established weekly community Finalise draft Noosa District and Hold events workshop to help
dinner at Tewantin for vulnerable Cooroy Sports Complex Master community groups with the processes
people. Plans. of event management.
Facilitated Northern Social Services Work with Infrastructure Services Facilitate local workshop to assist
Network meeting with representation on the Walking and Cycling Aged Care facilities to complete
from 25 organisations. Strategy and Cycleway Corridors. disaster management plans and
Held joint celebrations for 100th Preliminary Design of the encourage ongoing collaboration.
Birthday of Tait-Duke Community proposed internal Road and Community consultation on Noosa
Cottage, 1st Birthday of the Noosa Pathway Network of the Noosa District and Cooroy Sports Complex
Social Services Hub and held the District Sports Complex. Master Plans and preparation for
Dollars & Sense Anti-Poverty week adoption of final plans.
event in partnership with United Complete review of Noosa Show with
Synergies and St Vincent de Paul USC and assist Noosa Show Society
with 20 agencies participating. implement changes.
Participated in CALM (Collaborative Commence master planning of single
Approach to Liquor Management) use sports venues (Noosa AFL and
network Noosa Rugby Union Clubs) in
Assisted Noosa Show Society with partnership with clubs. (development
2019 shop of template with assistance from
Community Engagement)
Page 65 of 129
Section 66
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Council Community Grants Program Payments to approved applicants of Planning for the next Environment Complete payments to Environment &
including RADF last grant round (R11) including & Community Project and RADF Community Grant recipients (R12)
Environment Project Grant, Grant Rounds scheduled to open
Community Project Grant, multi-year Tue 18 February and close Wed
Signature, Alliance, Festive, Hall 25 March, 2020 (R13)
Management and Sports Field Grant recommendations to
Maintenance Agreements. November round of Council
meeting (R12).
Assessed 2018-19 acquittals and
Complete payments to recipients
followed up late acquittals. (R12)
Held Grants Network & Nibbles night Review grant processes with aid
30 July with 90 participants. of new staff member.
Held RADF budget one-on-one
sessions with 8 applicants.
RADF Annual Report provided to
Arts Qld.
Assessment of Grant Round 12
(R12) community and RADF grants
projects.
Volunteer Initiatives Held WHS Workshop with 25 Delivery of Preventing Fraud Meet Prepare for activities during National
community organisations attending Up and Workshop for Not for Volunteers Week and International
Services Clubs and social service Profits community organisations Volunteers Day.
hub agencies interviewed for (23 Oct). Finalisation of Services Clubs and
promotional video. Facilitate moving of Noosa Navy social service agencies promotional
Cadets to a more suitable video.
location. Services Clubs and social service
agencies Speed Dating event.
Business as Usual activities Assist with negotiations between the Assisting sports clubs with Planning for Come and Try day (18
Pakistan and West Indian Cricket planning and delivering Feb 2020)
Boards and local sports club for infrastructure project (Noosa
training camp and warm up matches District Rugby League and Noosa
to be held in Tewantin in Feb 2020 Touch).
prior to the ICC (International Cricket EOI for Tenure to occupy old Navy
Council) Women’s T20 World Cup. Cadets Building at Noosa District
Sporting Complex
Recruited new Community
Development Officer into the team.
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Section 67
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Come and Try Sports Day held in Work with Department of Housing
August with over 100 primary school and Public Works (Sport and
students in attendance Recreation) to plan priority sports
Supported Booin Gari Festival. infrastructure projects under the
Assisted Noosa Lions Football club new Activate! Qld strategy.
with a grant to Suez for a trial of
hybrid grass at Girraween Sports
Complex.
COMMUNITY FACILITIES
Noosa Leisure Centre – financial As at 30 September, revenue ahead Continue to closely monitor Continue to closely monitor financial
performance of budget by $42k (strong financial performance. performance.
performance from group fitness and
venue hire), expenditure tracking
$13k over meaning net $29k ahead
of YTD budget.
NLC - general Attendance numbers for the Group Review of current roller-skating Test the market’s interest in new
Fitness program up 26% against offering. walking netball program.
same period last year. Schedule installation of pull-up Continue to implement plans to
New agreement in place for a bars in group fitness rooms to freshen up areas of the facility which
regular user of the previously enable broader utilisation of the currently look tired and run down.
underutilised rear compound area rooms. Launch of Refer a Friend campaign to
for personal and team training Plan for upgrade of faulting attract and retain new group fitness
sessions. ventilation fans with new, more and social sport members.
Trial of new evening group fitness energy efficient units. Research alternative scoreboard
class added to the program, with Schedule meeting with Plastic options for future upgrade.
attendance numbers steadily Free Noosa representative to Schedule annual stadium floor re-
increasing. discuss solutions / opportunities to coating during Christmas closure
further reduce centre waste. period.
Noosa Aquatic Centre – financial Current reported financial Continue to closely monitor Continue to closely monitor financial
performance performance is impacted heavily by financial performance. performance.
the centre’s shutdown. Revenue is
down $85k because closure was
longer than expected. Expenditure is
$123k below budget largely due to
the casual labour budget being
Page 67 of 129
Section 68
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
profiled incorrectly and as such,
allowing for labour expenses that
weren’t incurred during the
shutdown. These issues are being
looked at in BR2.
NAC – major capital works Major maintenance works including Instigate procurement processes Finalise completion of all remaining
replacement of deck and roof, as for remaining capital works capital works.
well as tile and grout works in the projects including new heat pump
50m and Leisure pools completed and other plant room works.
during recent winter shutdown. Cost Liaise with solar contractors
escalations were kept to a minimum regarding installation of remaining
and the period of closure extended panels.
by just one week.
NAC – general Many backend systems and Continue to build-up numbers Implement summer marketing
processes reviewed and updated following closure. campaigns.
during shutdown. Plan for summer marketing Continue to review ways to reduce the
Focus on quickly rebuilding campaigns. centre’s emissions in addition to the
patronage numbers following Recruit staff to cope with summer solar install. Working with a consultant
closure. workload increases. to get the most efficient use of the
Noosa Tri training membership Determine scope and required centre’s plant and equipment.
launched successfully. resources for the completion of Commence work on the masterplan
the 10-year NAC masterplan and and LTS strategy.
the Learn to Swim (LTS) program
strategy.
The J and BCC – financial performance As at 30 September, revenue ahead Continue to closely monitor Continue to closely monitor financial
of budget by $15k, expenditure financial performance. performance.
tracking $14k under meaning net
$29k ahead of YTD budget.
The J and BCC – general Ongoing reduction in energy usage Implement recommendations from Continued communication and staff
predominantly due to solar the Plastic Free Noosa audit. awareness regarding energy efficiency
installations and staff awareness to Finalise minor building works ITQ opportunities.
reduce consumption at The J. for rear deck and storage works. Ongoing awareness and education to
Plastic Free Noosa conducted an Install loading dock lifting platform identify and further reduce the use of
audit to assist with reduction in use following completion of plastics.
of plastics within the venue. surrounding works.
Page 68 of 129
Section 69
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Encouraging levels of event and Clarify Montessori Noosa Complete minor building works
venue hire enquiries through to requirements for BCC in 2020. following issues of ITQ.
2020/21. Undertake planning for future capital
Capital works funding carried over works requirements.
for minor building works which Consider new/amended lease for
includes some additional storage. Montessori Noosa’s to incorporate
BCC Annexe, alternatively review
ongoing permanent rental in the
interim.
Review The J’s performance against
previous business plan and look to
develop a new one for the next 5
years.
Noosa Community Support – financial Current reported financial Continue to closely monitor Continue to closely monitor financial
performance performance impacted heavily by the financial performance. performance.
loss of State under 65s funding
which occurred after budget
development. An amendment in BR2
will revise figures reported against in
future reports.
NCS - general New NCS Coordinator appointed Appointment of staff member to Bed down Admin positions across
and commenced in role following the reworked Client & Administration team.
resignation of the incumbent at the Services team leader role. Continue to review systems and
end of 2018/19. NCS management team to processes, particularly ways to get
Operations streamlined to reflect develop response to revised more from centre management
loss of State under 65s funding. budget and output targets and software or alternative systems.
NCS continues to receive funding ensure operations are structured Develop and release tender for a panel
from the Commonwealth for the to allow achievement of each. of approved contractors for work
Commonwealth Home Support Review of operations to identify across NCS’ various services
Program (CHSP) and from the State opportunities for improvement. (predominately home assistance,
for the Home Assist Secure (HAS) This includes assistance from maintenance and modifications
program. Council’s Finance team to ensure related).
processes are as efficient as Continue to monitor funding landscape
possible. for changes to ensure NCS can
respond swiftly and effectively.
Page 69 of 129
Section 70
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Identification of programs with
surplus capacity and development
of marketing strategies to boost
numbers.
LIBRARIES & GALLERIES
LIBRARIES Finalised concept plans for potential Continued research on Prepare Council report inclusive of 5
Mobile Library Service Replacement new outreach vehicle replacement options and year whole of life costings.
Plan Finalised concept plans for potential indicative costings. Draft implementation communication
structure to house library book- Continued consultation with plan.
vending kiosks Mobile Library users and
stakeholders.
Plan and deliver a range of engaging Delivered Spring School Holiday Draft grant applications for the Deliver Summer School Holiday
public library programs which support program (347 attendees across 12 next round of Tech Savvy Seniors program
reading, learning and literacy (including events, including Booin Gari and Advance Queensland Submit Acquittal reports for Tech
digital literacy) Festival). Engaging Science funding. Savvy Seniors & Engaging Science
Hosted writer’s workshop in grants
conjunction with Noosa alive! Deliver National Recycling Week
Festival. workshops – slow clothing and
Delivered Advance Queensland upcycling sessions
Engaging Science Flying Inventors Deliver special Christmas
Drone program – 18 female students events/programs, such as volunteers
from 6 local high schools. party and creative Makerspace
Hosted Jack Charles as a high workshops
profile literacy event.
Hosted high profile authors – Mick
Elliott and Megan Daley for Voices
on the Coast – Youth Literature
Festival.
Presented ‘Exploring our Cultural
Diversity’ workshops for
Queensland’s Multicultural Month.
Delivered Senior’s Week programs,
including aged care workshops,
hearing tests and community
morning tea.
Delivered Book Club Soiree.
Page 70 of 129
Section 71
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Deliver capital works and facilities Roof repairs finalised at Noosaville Progress Noosaville Library Solar Progress Mobile Library Replacement
projects Library, in preparation for Solar Panel project - November 2019 options (as above).
Panels. Finalise Noosaville Library Write Invitation to Quote for new, small
Building Condition Assessment Refurbishment Defects List meeting room “pod”.
Plans drafted for Cooroy and New Fiction Collection layout
Noosaville Library facilities.
planned following review of
Delivered presentation at
Noosaville Library Refurbishment
Queensland Public Libraries
project.
Association Conference on the
Noosaville Library Refurbishment Design and implement new, small
meeting room space/pod for
community use
GALLERIES Delivered Use, a touring show from Delivery of Floating Land 2019. Delivery of Violent Salt, a touring
Plan and deliver a schedule of engaging Museums and Galleries Delivery of Lyn McCrea Memorial exhibition from Mackay Regional
exhibitions and programs which diversify Queensland. Drawing Prize and DRAW student Gallery.
and grow audiences; and support local Delivered What's Left Behind, the drawing prize. Planning for 2020 Masterclass Series.
arts practices Gallery’s Floating Land affiliated Planning for 2020 – 2022 Planning for Imaginate children's art
exhibition. exhibition programs. festival.
Delivered Wear to from Here by
Gerhard Herbst.
Delivered Plates Thrown Against the
Wall featuring artists from Noosa
Open Studios 2019.
Continued planning for Floating
Land 2019.
Engagement of community to
collaborate on several Floating Land
2019 projects including Brook
Andrew’s Travelling Colony (First
nations’ designed markings painted
by the community on retro-style
caravans).
Delivered final 3 masterclasses from
inaugural Masterclass series.
Noosa Cultural Plan 2018 – 2023 Invitation to Quote drafted for Pre- Undertake Invitation to Quote for Begin Pre-Feasibility Study for
Implementation Feasibility consultant Pre-Feasibility Study for proposed proposed new Noosa Regional
new Noosa Regional Gallery. Gallery.
Continue delivering key priorities
outlined in the Cultural Action Plan.
Page 71 of 129
Section 72
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Draft a Councillor Report on the Develop a new Cultural Plan –
progress of the 2019 Cultural Implementation Plan for 2020.
Action Plan.
HERITAGE - Plan and deliver key Indigenous Cultural Heritage Project Complete draft Plaques and Launch Cemeteries database
Heritage Levy Initiatives & a range of completed and films Place of Memorials Policy and Guideline Continue work on 2019/20 Heritage
Heritage projects and programs Crowes and Tewantin’s Oyster Issue Invitation to Quote for Levy Budget Initiative projects
Feasts launched Heritage Citation Review and o Noosa News digitisation
Family history month program appoint consultant o Noosa Advocate digitisation
delivered Enter testing phase for cemeteries o Heritage Citation Review
George Pearce memorial bench and database o Noosa Notables Oral History
Parkyn Hut wayfinding signage Second Noosa Heritage Network recordings Stage 2
completed meeting including social media o Historian-in-residence
Action Plan developed for Noosa professional development session
Shire Museum to implement for sector
recommendations of 2017 Situation Finalise appointments to Heritage
Analysis Reference Group resulting from
First Noosa Heritage Network initial terms of membership
Meeting held expiring
Distribute Place of
Crowes/Tewantin’s Oyster Feasts
to schools and make publicly
available
Business as Usual activities Total July – Sept 2019: Finalise Libraries Business Issue Invitation to Quotes for Library
o Visitors: Library: 83,942; Continuity Plans. Cleaning contract.
Gallery: 12,335 Prepare Councillor Report Issue EOI for Data Centre in Cooroy
o Program Attendance: Library: outlining Butter Factory Arts as storage space for community
4,104; Gallery: 809 Centre progress and consideration organisation.
o Library Loans: 125,136 of an additional 3 year permit.
(including renewals) (excluding (Permit expires Dec 2019)
renewals total 107,034) Finalise new Library Volunteer
Officer recruitment.
LOCAL LAWS
Manage Local Laws compliance 1009 Customer Requests July – Sep Continuing to conduct patrols to Maintain responsible pet ownership
2019. address illegal camping, animal message.
17 reported dog attacks July – Sep related offences and unlawful Continue school education program.
2019. prescribed activities. Monitor and review compliance areas.
Page 72 of 129
Section 73
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
89 illegal camping requests dealt Review of after-hours service Prepare proposed amendments to
with in 22 patrols and 12 beach arrangements. local law
patrols undertaken. Roll out training to all staff in new
3458 Local Laws Infringements barking dog process.
issued
129 Animal infringements.
211 Restricted activity – camping.
3118 Parking related infringements.
195 Appeals assessed.
School & early childhood dog
education program rollout is being
received well with 5 completed thus
far.
Staffing New local laws staff positions filled Establish stability within team as a Increase Operational proactivity
and staff on-board result of new staff. Assess viability & political appetite for
Long standing roaming cattle Reviewing Processes proposed change in approach to
complaint on McKinnon Drive Adjusting starting times to address encroachments.
Ringtail Creek finalised with owner operational issues and reducing Vehicle replacements
identified and action taken. overtime Review staff equipment
WASTE & ENVIRONMENTAL
HEALTH
Waste Management Contract Reviewed the ATC Williams draft Report on the outcomes of the Engage project manager in
report on master planning for landfill. annual bulk waste collection consultation with Infrastructure
Entered negotiations with State service. Services Department to project
Government on clearing small area Engage consultant to develop manage construction of a new landfill
of vegetation adjacent to Resource detailed design for landfill. cell 2.3.
Recovery area. Fitting out of the Education Centre Conduct a trial of the proposed
at the Resource Recovery Centre.
Trial waste facility for Teewah behavioural change program for
residents commenced and improved use of waste and recycling
operating. bins.
Implemented recommendations of
consultant’s report on WH&S
concerns for landfill operations by
using an ‘observer’ to ensure public
safety between operating plant and
customers.
Page 73 of 129
Section 74
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Completed annual kerbside bulk
waste collection 15 July to 30
September 2019.
Waste Levy Submitted landfill application for Manage the discrepancies in the Manage collection and remittance of
State Government approval of Wastemann database between monthly waste levy revenue to the
resource recovery areas and Noosa data and State State Government.
separate disposal areas. Government.
Conducted volumetric surveys of
landfill and waste stockpiles and
reported to State Government.
Landfill charging structure
implemented in Wastemann
software to charge the waste levy for
commercial waste.
Container Refund Scheme Request to State Government to Develop a recycling agreement Complete the agreement with Visy
extend the period for completion of with VISY Recycling for future Recycling for sharing the Container
an agreement with Visy Recycling sharing of revenue from CDS Refund Scheme revenue by 30th
was successful and expiry period scheme with advice from King and December 2019.
extended by legislation to 30 Co.
December 2019.
Container refund payments received
for the April to June 2019 Quarter.
MOU with Unity Water MOU partners engaged Ramboll to Review the final report by Ramboll Agree on the next stage of the Ramboll
undertake feasibility study. Final and decide with MOU partners consultancy to focus on best fit waste
report has been received by partners what waste processing technology minimisation technology for the MOU
for consideration of the next stage of to focus on in the next stage of the region.
investigations. study. Participate with Wide Bay Burnett
Regional Organisation of Councils in a
waste feasibility study being conducted
by consultant Ricardo Consulting.
Health Inspection Program Licensed premises inspection Action taken to suspend the Prepare for the licensing of public
program on track - 1 food premise licence of 1 food premise until pools and reinspection of industrial
licence suspended until compliant. improvement notice requirements premises likely to pollute waterways.
Food poisoning investigations = 2 fulfilled. Commence inspections of swimming
Investigated 2 cases of illegal Review and update project for the pools.
dumping of asbestos containing licensing of public pools.
materials.
Page 74 of 129
Section 75
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Review Asbestos Monitoring Plan Commence reinspection of
and include procedures for Environmental Authorities (industrial
asbestos management in non- premises) likely to pollute waterways.
work areas. Support and promote state asbestos
awareness month in November 2019.
Vector Control Regular aerial treatment of salt Winter weather has caused a Prepare treatment program for the next
marsh breeding areas with 1 missed significant reduction in mosquito summer mosquito breeding season.
treatment due to dangerous winds. breeding despite persistent winter Commence enhanced surveillance.
Due to heavy rains 1 aerial rainfall. Prepare program for the Alfa Virus
treatment completed. Monitor weather for summer surveillance.
Reduction in Ross River Fever storms. 3 aerial treatments planned – tide and
cases by 50% compared to annual Reassess habitat and modify weather permitting.
average over past 3 years. controls as needed.
Barrier spray and fogging used to
effectively combat significant
mosquito breeding from rainfall in
urban areas.
Zero complaints this quarter.
Cemeteries Use of Heritage Levy funding to Checking of cemetery records and Identify pressure points and
assist development of cemeteries’ transfer from hard copy to digital improvement opportunities.
database for online access to burials format and checking of data
information in the Noosa Shire. integrity project.
13 burials, 17 ashes interned.
Business as Usual activities Waste audit of units and resorts Process Map all activities – Report on the annual kerbside
waste bins and reported to council. current state – Noosability collection service.
Food licence inspections completed Implement garden waste service policy
= 146 and behavioural change program.
Food business enquiries = 92 Provide web site with details of burial
Licence premise inspection with records for public information.
follow up required = 51
(noncompliance = 25 and compliant
= 26)
Request Management pollution: light
=1
Request Management vermin = 4;
water quality = 4, swimming pools =
10, skin penetration = 5
Page 75 of 129
Section 76
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Request Management vector = 4
Mosquito numbers down in light trap
areas
September 2 x Ross River Virus
reported, 0 Barmah, 0 Dengue
August 2 x Ross River Virus
reported, 0 Barmah, 0 Dengue
July 5 X Ross River Virus reported,
0 Barmah, 0 Dengue
Page 76 of 129
Section 77
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Previous Council Consideration
Nil.
Finance
The Department has performed to a satisfactory standard for the first quarter of the 2019/20 year
with all branches in a sound financial position in relation to the annual budget. There are several
issues which are being monitored including the impact of the closure of the Noosa Aquatic
Centre and the requirement for Cleanaway to use a spotter at the landfill to improve safety of
vehicle and pedestrian movement.
Risks & Opportunities
The major risks facing the department include:
managing waste and associated emissions;
responding to funding changes in Noosa Community Support;
completing the Rufous Street Stage 3 development on-time and within budget; and
managing transition of key staff close to retirement.
The main opportunities the department is investigating include:
reviewing Council’s role in affordable housing;
exploring new service models for the Library’s outreach services;
identifying process improvements through the Noosability project and
diversifying revenue streams
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Community Services’ Managers and Coordinators contributed to the preparation of the quarterly
departmental update report.
Departments/Sections Consulted:
Chief Executive Officer X Community Services Corporate Services
Executive Officer X Community Development Financial Services
Executive Support X Community Facilities ICT
X Libraries & Galleries Procurement & Fleet
X Local Laws Property
X Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 77 of 129
Section 78
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
15 CAPITAL PROGRAM DELIVERY STATUS - 29 OCTOBER 2019
DOCUMENT INFORM AT ION
Author Asset Planning Manager, Bryan O’Connor
Index ECM/ Subject/ 2019-2020 Annual Capital Works Program
Attachments 1. Capital Projects Delivery Status – 29 October 2019
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Asset Planning Manager to the Services & Organisation
Committee Meeting dated 12 November 2019 providing an update on the status of the projects
being delivered throughout the 2019/20 Capital Works Program and note the current 2019/20
year to date capital expenditure of $6.8M, which is equivalent to 22% of the $30.8m capital works
budget.
REPORT
The purpose of this report is to inform Council of the overall status and associated activities of
the Capital Works Program to 29 October 2019. The report provides an opportunity to highlight
and discuss projects within the program and confirm the delivery status of projects delivered
throughout the 2019/2020 financial year.
There are 86 active projects in the 2019/20 capital program (including the carryover projects from
2018/2019) with a value of $30.8m.
1. Current Projects
The major focus in the first quarter of the financial year is on planning and procurement activities.
However, some significant projects are programmed as multi-year projects, meaning they will be
delivered over two or more financial years. Additionally, the design only projects for the financial
year are commencing in preparedness for the construction phase in future years including those
proposed for the 2020/21 financial year.
Peregian Beach – Public Amenities Renewal
Page 78 of 129
Section 79
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Projects currently underway or being delivered across the capital program includes:
Lake Macdonald – Noosa Botanic Gardens Shade Structure
Sunrise Beach – Orealla Bridge Renewal
Whole of Shire – Bus Shelters
Noosa North Shore - Beachfront Campground Redevelopment
Hinterland Playground, Cooroy (planning & design)
Peregian Beach, Public Amenities upgrade
In addition to the above-mentioned projects, delivery of the 2019/20 road reseal program with a
budget of $3.6m, has already completed $2.3m or 64% of the program across both coastal and
hinterland sealed road networks in the first quarter.
Noosa North Shore - Beachfront Campground Redevelopment
2. Planning and Procurement Stages
A significant amount of resourcing in the first quarter of the financial year has focussed on the
planning and procurement stages of projects. This is reflected in the financial statement in the
$5.3m of commitments raised so far this financial year. There are a significant number of projects
within these phases and include but are not limited to the following projects:
Tewantin, Hilton Terrace intersection upgrade
Sunrise Beach, Orealla Bridge Renewal
Noosa Heads, “The Woods” Bin Storage Enclosure
Black Mountain, Black Mountain Road Reconstruction
Sunrise Beach, Ben Lexcen Park Playground Renewal
Peregian Beach, Community House and Carpark
Page 79 of 129
Section 80
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
Lake Macdonald – Botanic Garden Shade House
3. Summary
It is important to note that there are $5.3m of commitments reflected in both projects that are
currently being delivered, and new contracts awarded in the first quarter of the 2019/20 capital
program.
The program is currently behind schedule for the year to date budget of $9.7m, with year to date
actual expenditure of $6.8m to 29 October 2019. Increased monitoring across all projects will be
required for the remainder of the financial year with proposed adjustments to the delivery
timeframes to be considered during future budget review processes.
Previous Council Consideration
Nil.
Finance
The current capital delivery expenditure to 29 October 2019 is $6.8m, or 22% of the $30.8m
capital program. The delivery and completion of projects continues across the program with
staffing resources to be finalised in the coming months to support the design and delivery phases
of the 2019/20 projects.
The table and the graph provided shows a breakdown of expenditure as at 29 October 2019.
YTD Actual Expenditure $6,849,403
Committed Expenditure $5,360,183
Remaining Capital Expenditure $18,670,597
Full Year Budgeted Expenditure $30,880,183
Page 80 of 129
Section 81
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
YTD Actual
Expenditure
22.18%
Remaining Capital Committed
Expenditure Expenditure
60.46% 17.36%
YTD Actual Expenditure Committed Expenditure Remaining Capital Expenditure
Risks & Opportunities
The current risk to the Capital Program is the resourcing of Design and Delivery staff. In
mitigating this risk, projects have been reviewed and where necessary, projects are re-profiled
and adjusted through the budget review process. In addition, the recruitment activities continue
for additional resources for delivery of the 2019/20 capital program.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Project delivery staff within the Infrastructure Services Department were consulted in the
preparation of this report.
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 81 of 129
Section 82
ATTACHMENT 1
Page 82 of 129
NOOSA COUNCIL ATTACHMENT 1 Capital Schedule
as at 29 October 2019
Report run date: 29-Oct-2019 07:40:39
Capital Works 24,124,865 25,236,068 . : Vath lor 6,294,256 AYIA Oc}
500812 500812 - Orealla Crescent Overpass Refurbishment 1,765,000 1,754,514 0 0 173,909 39,379 125,[email protected]%
500864 500864 - Tewantin Doonella Bridge Renewal 282,000 293,047 0 0 138,512 45,288 72,[email protected]%
500962 500942 - Cooran Tablelands Road Bridge Renewal 100,000 100,000 0 0 12,844 3,400 08 3.40%
500970 500944 - Noosa Heads Weyba Road Pedestrian Bridge Rehabilitation 154,000 154,000 0 0 51,333 38,030 12,[email protected]%
500972 500946 - Kin Kin Wahpunga Lane Bridge Renewal Annual 200,000 200,000 0 0 27,273 3,375 09 1.69%
Total Bridges 2,501,000 2,501,561 0 0 403,872 129,471 210,067 5.18%
500820 500820 - Renewal of revetment wall at O-Boats Gympie Tce, Noosaville 0 17,707 0 0 3,220 7,390 4,[email protected]%
500867 500867 - Peregian Beach Boardwalk Renewal North of Tower to Access 57 415,000 410,931 0 0 28,283 5,144 7,[email protected]%
500965 500930 - Beach Access Shower Renewal Claude Batten Drive 0 45,980 0 0 12,540 0 08 0.00%
501012 500980 - Installation of Permanent Tide Gauges in Lower Noosa River 0 47,500 0 0 12,955 865 1,[email protected]%
501013 500981 - Noosa Council Flood Forecasting system 0 47,500 0 0 12,955 655 08 1.38%
Total Coastal Canals and Waterways 415,000 569,618 0 0 69,952 14,054 12,676 2.47%
501005 500965 - Cooroy Cemetery Plant & Equipment Shed 60,000 60,000 0 0 0 0 08 0.00%
Total Cemeteries 60,000 60,000 0 0 0 0 0 0.00%
500907 500905 - Rufous St - Community House, Car Park & Landscape 3,195,000 3,147,746 0 0 390,624 17,063 27,[email protected]%
500908 500906 - Rufous St Stage 3 - Civil Works (Water Main) 53,000 53,000 0 0 17,667 18,352 37,318 © 34.63%
500940 500925 - Rufous St - Digital Hub Expansion 42,000 42,000 0 0 11,455 0 08 0.00%
500941 500926 - Rufous St - Project Management 130,000 130,000 0 0 43,333 28,435 76,[email protected]%
500953 500939 - Tewantin Former TAFE Property Purchase 0 ie} 0 0 0 184 5,[email protected]%
500973 500947 - Noosaville Wallace House Restumping 85,000 85,000 0 0 8,000 0 08 0.00%
Total Commerical Land & Property 3,505,000 3,457,746 0 0 471,079 64,034 147,069 1.85%
500857 500851 - Sunshine Beach NAC - Roof Replacement 232,500 228,650 0 0 228,650 387,127 5,[email protected]%
500874 500874 - Sunshine Beach NAC - Renewal Program 700,000 700,000 0 0 576,070 514,105 3,[email protected]%
500916 500912 - Peregian Beach Surf Club Roof Replacement 0 164,412 0 0 0 20,133 [email protected]%
500952 500931 - Community Facilities Minor Works Brought Forward 0 184,418 0 0 110,651 59,705 31,[email protected]%
Total Community Facilities 932,500 1,277,480 0 0 915,371 981,069 39,878 76.80%
Page 82 of 129Section 83
Page 83 of 129
Report run date: 29-Oct-2019 07:40:39
500858 500852 - Tewantin Administration Building Roof 0 81,775 0 0 4,986 0 52,[email protected]%
500963 500933 - Tewantin Admin Building - Security Upgrade 0 86,606 0 0 86,606 79,973 2,[email protected]%
Total Corporate Buildings 0 168,380 0 0 91,592 79,973 54,301 47.50%
500974 500978 - Shire Gravel Resheeting Annual 410,000 410,000 0 0 111,818 73,312 41,[email protected]%
Total Gravel Road Network 410,000 410,000 0 0 111,818 73,312 41,467 17.88%
500661 500661 - Noosa North Shore Campground Redevelopment 2,410,000 2,456,544 0 0 1,748,792 1,477,556 1,161,[email protected]%
500663 500663 - Noosaville, Noosa River Holiday Park Large Amenities Refurb 0 5,000 0 0 909 33 08 0.65%
Total Holiday Parks 2,410,000 2,461,544 0 0 1,749,701 1,477,589 1,161,408 60.03%
500651 500651 - Noosaville Library, Refurbishment Planning and Design 0 30,000 0 0 30,000 3,123 55,[email protected]%
500975 500948 - Cooroy Butter Factory Arts Centre (The Pottery) Louvre Repla 15,000 15,000 0 0 5,000 0 14,[email protected]%
Total Libraries & Galleries 15,000 45,000 0 0 35,000 3,123 69,692 6.94%
500551 500551 - Noosa Hinterland Priority Playground - Planning & Design 300,000 321,527 0 0 133,221 73,351 106,[email protected]%
500594 500594 - Botanic Garden Shade House 380,000 367,602 0 0 362,575 251,155 18,[email protected]%
500882 500882 - Peregian Beach Town Square Upgrade Planning & Design 0 13,890 0 0 3,788 383 [email protected]%
500976 500949 - Lake Macdonald Botanic Garden Irrigation System Renewal 57,330 57,330 0 0 57,330 371 44,[email protected]%
500977 500950 - Lake Macdonald Botanic Garden Signage Renewal 25,608 25,608 0 0 12,804 0 16,[email protected]%
500978 500951 - Noosa Heads Alex Dan Park Playground Renewal 67,427 67,427 0 0 0 0 [email protected]%
500979 500952 - Sunrise Beach Ben Lexcen Drive Park Playground Renewal 60,000 60,000 0 0 2,000 1,949 57,[email protected]%
500980 500953 - Shire BBQ Renewal Program Annual 75,000 75,000 0 0 25,000 21,190 0d 28.25%
500981 500954 - Shire Park Furniture Renewal Program Annual 50,000 50,000 0 0 13,636 0 08 0.00%
500982 500955 - Shire Park Shelter Renewal Program Annual 45,000 45,000 0 0 15,000 0 0d 0.00%
500993 500966 - Cooran Pioneer Park Facilities Upgrade Annual 65,000 65,000 0 0 2,000 5,921 52,[email protected]%
500983 500979 - Noosaville Gympie Tce Park Furniture Renewal Annual 150,000 150,000 0 0 40,909 98,727 6,[email protected]%
510008 510008 - Noosa Heads Lions Park - Damage Repair 0 0 0 0 0 29,000 12,[email protected]%
Total Parks & Playgrounds 1,275,365 1,298,383 0 0 668,264 482,048 314,355 37.13%
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500636 500622 - Noosa Heads Noosa Parade Road Corridor Upgrade - Design 0 0 0 0 0 2,709 5,[email protected]%
500671 500671 - Noosa Heads, Park Road Boardwalk Construction 0 0 0 0 0 47,784 19,[email protected]%
500906 500903 - Tewantin, Hilton Terrace CNLGGP Shared Pathway 0 18,074 0 0 4,929 2,719 00 15.05%
500923 500919 - Wallace Park Pathway 5&6 0 14,609 0 0 3,984 0 08 0.00%
500984 500956 - Shire Pathway Renewal Program FY19/20 100,000 100,000 0 0 27,273 19,621 00 19.62%
500994 500967 - Noosaville Sea Eagle Drive & Shire Drive Pathway Upgrades 174,000 174,000 0 0 174,000 0 00 0.00%
Total Pathways & Boardwalks 274,000 306,683 0 0 210,186 72,833 25,573 23.75%
100726 100726 - Peregian Beach Public Amenities Renewal 577,000 594,215 0 0 406,868 170,129 406,[email protected]%
Total Public Amenities 577,000 594,215 0 0 406,868 170,129 406,143 28.63%
500312 500957 - Shire Bus Shelter Disabled Compliant Program Annual 500,000 500,000 0 0 166,667 52,280 273,[email protected]%
Total Public Transport Infrastructure 500,000 500,000 0 0 166,667 52,280 273,254 10.46%
500840 500757 - Black Mountain - Road Priority Sections and Road Reconstruct 1,290,000 1,318,214 0 0 41,909 14,754 7,[email protected]%
500967 500936 - Directional Signage Walter Hay Dr Roundabouts and Reef St 0 26,533 ie} 0 7,236 173 00 0.65%
500986 500958 - Shire Kerb & Channel Renewal Program Annual 100,000 100,000 0 0 27,273 0 08 0.00%
500901 500959 - Shire Reseal & Rehabilitation Renewal Program Annual 3,600,000 3,600,000 0 0 1,300,167 2,310,433 1,533,[email protected]%
500996 500969 - Boreen Point, Tewah St Gravel Road Seal 250,000 250,000 0 0 250,000 0 00 0.00%
500997 500970 - Boreen Point, Hector Street Road Widening and Kerb & Channel 97,000 97,000 0 0 26,455 4,492 [email protected]%
500998 500971 - Pomona, Ambulance Street Sealing of Gravel Section 200,000 200,000 0 0 0 3,342 00 1.67%
501014 500982 - Tewantin Beckmans Rd Bypass Forward Design 0 50,000 0 0 13,636 2,086 00 417%
Total Sealed Roads Network 5,537,000 5,641,747 0 0 1,666,675 2,335,279 1,541,340 #REF!
500919 500915 - Swan Avenue Drainage 0 20,000 0 0 5,455 12,587 32,[email protected]%
500920 500916 - Gympie Terrace Stormwater 1,200,000 1,184,831 0 0 74,420 27,331 6,[email protected]%
500942 500927 - Stormwater Backflow Vulnerability Assessment 0 5,287 0 0 1,442 0 00 0.00%
500954 500937 - GPT Liner Net Replacement 0 15,000 0 0 15,000 14,965 08 99.77%
500988 500960 - Shire Bioretention Basin Renewals Program Annual 80,000 80,000 0 0 26,667 1,265 ny) 1.58%
500989 500961 - Shire Pit Structure Renewal Program Annual 150,000 150,000 0 0 40,909 19,427 31,[email protected]%
500999 500972 - Noosaville, Project Ave Stormwater Drainage Easement Upgrade 250,000 250,000 0 0 4,042 22,774 6,[email protected]%
Total Stormwater Drainage 1,680,000 1,705,118 0 0 167,935 98,349 77,033 5.77%
Page 84 of 129Section 85
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Report run date: 29-Oct-2019 07:40:39
500968 500938 - George Pearce Memorial Bench and Parkyn Hut Sign Renewal 0 14,156 0 0 3,861 11,882 [email protected]%
Total Streetscapes and Road Corridors 0 14,156 0 0 3,861 11,882 0 83.94%
500300 500546 - Whole of Shire Forward Planning & Design Program - Construct 350,000 300,000 0 0 78,409 82,539 73,[email protected]%
500678 500678 - Castaways Beach, David Low Way Safety and Corridor Improveme 0 41,995 0 0 7,635 16,351 2,[email protected]%
500679 500679 - Tewantin, Hilton Tce & Ernest St Intersection Upgrade Constr 1,800,000 1,917,976 0 0 180,037 83,842 103,443 © 437%
500893 500893 - Sunshine Beach Pacific Avenue Pathway, Pedestrian & Drainage 0 28,444 0 0 7,757 3,500 10,[email protected]%
500951 500929 - Noosaville Gympie Terrace Corridor Renewal Stage 2 764,000 764,000 0 0 1,288 0 08 0.00%
500990 500962 - Noosa Heads Leslie Drive Koala Pole Renewals 14,000 14,000 0 0 14,000 0 08 0.00%
501000 500973 - Transport Strategy, Walking & Cycling Strategy &CNLG Grant 650,000 650,000 0 0 125,000 25,600 16,[email protected]%
Total Transport and Infrastructure Management 3,578,000 3,716,415 0 0 414,128 211,831 206,854 5.70%
500894 500894 - Eumundi Rd Landfill Concept Design & Geotechnical Investigat 0 8,020 0 0 0 0 [email protected]%
500896 500896 - Eumundi Rd Landfill Recyclables Sales Shed & Education Room 0 45,000 0 0 0 0 1,[email protected]%
501001 500974 - Noosa Heads "The Woods" Bin Storage Enclosure 100,000 100,000 0 0 2,513 3,512 08 3.51%
501002 500975 - Noosaville Eumundi Road Transfer Station Sealing of Gravel R 135,000 135,000 0 0 11,250 18,243 [email protected]%
501003 500976 - Masterplan Landfill SW Controls & Design 220,000 220,000 0 0 18,333 15,244 38,[email protected]%
Total Waste Management 455,000 508,020 0 0 32,096 36,999 44,982 7.28%
Other Capital 4,274,040 5,644,116 2,146,130 Sew, 734,090
500686 500686 - Shire Bridge Annual Level 3 Inspections Annual 110,000 110,000 0 0 ie} 0 [email protected]%
500753 500753 - Zero Emissions Noosa Project Implementation 380,000 759,072 0 0 151,814 43,425 279,[email protected]%
500991 500963 - Shire CCTV Drainage Condition Assessment Program Annual 300,000 300,000 0 0 10,000 5,148 08 1.72%
500992 500964 - Shire Road Infrastructure Asset Data Mgt & Condition Annual 350,000 350,000 0 0 45,000 0 [email protected]%
501004 500977 - Asset Management Systems Implementation 250,000 250,000 0 0 68,000 4,693 08 1.88%
Total Asset Management 1,390,000 1,769,072 0 0 274,814 53,266 279,516 3.01%
500518 500518 - Plant and Fleet Replacement Program 1,484,040 1,816,970 0 0 1,232,088 0 106,[email protected]%
Total Fleet - Plant Replacement 1,484,040 1,816,970 0 0 1,232,088 0 106,580 0.00%
500542 500542 - Implementation of Cl Anywhere Functionality for TechnologyOn 800,000 906,717 0 0 192,432 127,995 129,[email protected]%
Total Information Technology 800,000 906,717 0 0 192,432 127,995 129,086 14.12%
Page 85 of 129Section 86
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Report run date: 29-Oct-2019 07:40:39
500107 500107 - Noosa River Hydraulic Model 0 34,910 0 0 34,910 34,910 [email protected]%
500714 500714 - Whole of Shire, Climate Change Adaptation Strategy 50,000 252,305 0 0 154,532 70,156 186,[email protected]%
500716 500716 - Whole of Shire, Project Team Resources for New Planning Sche 450,000 581,048 0 0 182,419 175,035 [email protected]%
500889 500889 - Shire Project Team Materials & Services 0 46,952 0 0 12,805 7,940 4,[email protected]%
500890 500890 - Shire Planning Scheme Consultancy 0 136,142 0 0 37,130 85,845 13,[email protected]%
500995 500968 - Shire Project Place Spaced Approach - Placemaking Pilot Prog 100,000 100,000 0 0 25,000 0 08 0.00%
Total Planning Scheme Expansion 600,000 1,151,356 0 0 446,796 373,887 218,909 32.47%
Grand Total 28,398,905 30,880,183 0 0 9,731,194 6,849,403 5,360,183 22.18%
Capital Works Program
YTD Actual Expenditure $6,849,403
Committed Expenditure $5,360,183
Remaining Capital Expenditure $18,670,597
Full Year Budgeted Expenditure $30,880,183
Page 86 of 129Section 87
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
16 INFRASTRUCTURE SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2019-20
DOCUMENT INFORM AT ION
Author Director Infrastructure Services, Carl Billingham
Infrastructure Services Department
Index ECM/ Subject/ Branch Management/ Infrastructure Services
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director Infrastructure Services to the Services &
Organisation Committee Meeting dated 12 November 2019 providing an update on operations of
the Infrastructure Services Department for the period 1 July to 30 September 2019.
REPORT
The adopted organisation structure includes the following branches under the Infrastructure
Services Department and functions within the Directors Office:
Asset Management;
Buildings and Facilities;
Civil Operations;
Disaster Management;
Infrastructure Planning, Design and Delivery; and
Transport Strategy.
This report provides a brief summary regarding recent performance, current priorities and future
initiatives for the Infrastructure Services Department.
Page 87 of 129
Section 88
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
INFRASTRUCTURE SERVICES DEPARTMENT
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Asset Management
Finalise the Noosa Spit Shoreline Final draft of the SEMP has been Undertake consultation workshops Complete and finalise the SEMP.
Erosion Management Plan (SEMP) and drafted in preparation for and seek feedback in finalising the
develop an action plan to prioritise any consultation process. SEMP.
recommendations arising from the
SEMP
Complete Pathways & Boardwalks, These AMPS are being drafted. Complete the final draft of the AMPs Prepare AMPs for adoption by
Parks & Playgrounds, AMP Council.
Develop pilot Lifecycle Plans for Beach No activities have commenced. Develop a standard template for Finalise lifecycle plan template and
Accesses, Sealed Roads and lifecycle plans. commence Beach Access Lifecycle
Stormwater asset classes. Plan.
Develop a Service/Management Plan for Procurement has been completed Complete the data reconciliation of Facilitate the development of the
Hastings Street Noosa. for the appointment of a suitable Hastings street assets in Hastings Street service
consultant to assist in the preparation for the condition management plan in preparation for
development of the Hastings Street assessment. adoption at the end of January
service management plan. 2020.
Asset Data Management program Completed the asset data structure Reconciliation of Road Segment Aligned Road Segment data for
against existing T1 Asset data data between T1 and GIS Road Survey and DFRA purposes
records. T1 Project Lifecycle Management Budgeted Capital Projects for 20/21
Redesign and creation of new asset module configuration in T1 for prioritisation
defect codes for consistent defect Hastings Street Service Plan data Asset Details Data Reports and
logging. set collation. Dashboard.
Business as Usual activities Recruitment of a Technical Officer – Preparation for the Buildings and Reconciliation of data sets for the
Asset Planning has been Stormwater Revaluations. upcoming revaluations.
completed.
Configuration of the T1 Project
Lifecycle Management function.
Buildings & Facilities
Ensure Council owned and operated Pinnaroo Park shelter and BBQ Shelter renewal program Shelter Renewal program
assets continue to follow the Noosa look upgrade. BBQ renewal program BBQ renewal program
and feel guidelines Visitor Information amenities Shower renewal Shower renewal
upgrade. Bottle fill stations
Page 88 of 129
Section 89
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 NOVEMBER 2019
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Management of Council engaged Plumbing services contract Fire, electrical and pest control Finalise tenders for fire, electrical
contractors to maintain levels of service Drainage services contract tenders and pest control.
and ensure availability of staff during a
disaster.
Ensure compliance of shire wide assets Test and tag electrical devices Test and tag Continue as per scheduled
to meet legislative requirements Back flow prevention Electrical RCD testing maintenance of all compliance and
Fire services Back flow prevention legislative requirements.
Lift maintenance Fire services
Air conditioning maintenance Air conditioning maintenance
Delivery of 90% of the Capital Works Installation of Tewantin Admin Shelter renewal program Shelter renewal program
Program as approved by the CWE building security upgrade BBQ renewal program BBQ renewal program
completed. Shower renewal Shower renewal
Installation of Pelican Place security Cooroy Butter Factory roof upgrade Cooroy Butter Factory roof upgrade
upgrade completed. tender assessment construction
Tewantin SES building roof upgrade Tewantin SES building roof upgrade
quotes being prepared. construction.
Review of systems and services to Public amenities service level review Develop tenders and ITQ for Finalise tenders for legislative
maintain a high service level. completed. legislative services (fire & electrical requirements (fire & electrical and
and pest control in community pest control in community buildings)
buildings)
Business as Usual activities Commencement of electrical Back flow prevention. Planned maintenance activities
apprentice Shire Assets compliance for Reactive maintenance activities
Visitor Information Centre amenities FY19/20
upgrade Security working group
Commencement of Back Flow Building and Facilities working
prevention group.
Tewantin Admin office upgrades for
new starters
Commencement of Shire assets
compliance for FY19/20.
Page 89 of 129
The text continues on section 90.