2018-04-10 Planning & Environment Committee Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA   10 APRIL 2018




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PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                           10 APRIL 2018

 4.      Operational Support
 4.1.    Project Planning
 It is essential for the benefit of both Council and volunteers that simple and accurate records of
 activities are kept. These records are beneficial for both Council and groups as they demonstrate the
 commitment and achievements of volunteers, assist with ongoing funding and meet insurance
 requirements.
 12-month Activity Plan
 Developing a 12-month Activity Plan in partnership with Council is an important tool for communicating
 group site goals on Council managed land. It assists with planning your working bees for the year and
 enables the best possible support from Council according to available resources. Through the
 development of this plan, other departments and stakeholders can be informed of volunteer activities,
 ensuring the best possible outcomes are achieved.
 The 12-month Activity Plan should include the following:
 e   group name
 e   site location details
 e   working bee dates
 e   activities being undertaken
 e   resources requested from Council
 The 12-month Activity Plan should identify any other specific needs of the project which may include
 brush cutting, chain-sawing and broad chemical spraying. As the use of power tools, such as brush
 cutters, chainsaws and large scale sprayers are not permitted to be used by volunteers or outside
 organisations, Council may be able to assist. Please ensure the request is in the 12-month Activity
 Plan and for non-reactive work, please allow a minimum of 2weeks’ notice for works to occur.
 Once plans have been developed in consultation with Council, Council will provide acknowledgement
 in writing of support requests.

 Attendance and Risk Assessment Form

 It is important Volunteers Group Coordinators ensure that each volunteer signs on and off each day
 and that they have acknowledged the relevant risks present on site that day. It also provides an
 account of activities and achievements for each group, such as number of volunteer hours, trees
 planted etc.
 Once completed, please return to your nominated Council Officer on a quarterly basis for upkeep of
 records.

 Working Bees
 Where there is an approved 12-month Activity Plan, Council Officers will consider the needs of each
 group and attend a minimum of 2 and up to 4 working bees annually. Council’s attendance at working
 bees is to provide support, planning, training and Workplace Health and Safety. Working bee
 attendance is scheduled from February to November on a roster basis and dependant on available
 resources.

 Council and Community Bushland Care — Operational Guidelines                            Page 7

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