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Meeting minutes
MINUTES
Ordinary Meeting
Thursday, 18 May 2023
5:00 PM
Council Chambers, 9 Pelican Street, Tewantin
Crs Clare Stewart (Chair), Karen Finzel, Joe Jurisevic, Amelia Lorentson, Brian
Stockwell, Tom Wegener, Frank Wilkie
“Noosa Shire – different by nature”
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Page 2
ORDINARY MEETING MINUTES 18 MAY 2023
1. ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Councillor Clare Stewart (Chair)
Councillor Karen Finzel
Councillor Joe Jurisevic
Councillor Amelia Lorentson
Councillor Brian Stockwell
Councillor Tom Wegener
Councillor Frank Wilkie
EXECUTIVE
Acting Chief Executive Officer, Larry Sengstock
Director Community Services, Kerri Contini
Acting Director Corporate Services, Trent Grauf
Director - Environment & Sustainable Development, Kim Rawlings
APOLOGIES
Nil
2. CONFIRMATION OF MINUTES
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Karen Finzel
The Minutes of the Ordinary Meeting held on 20 April 2023 be received and confirmed.
Carried Unanimously.
Council Resolution
Moved: Cr Joe Jurisevic
Seconded: Cr Karen Finzel
The Minutes of the Special Meeting held on 27 April 2023 be received and confirmed.
Carried Unanimously.
3. MAYORAL MINUTES
Nil
4. PETITIONS
4.1. PETITION: PARKING ISSUES QUAMBY PLACE, NOOSA HEADS
Refer to Attachment 1 link
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ORDINARY MEETING MINUTES 18 MAY 2023
Council Resolution
Moved: Cr Clare Stewart
Seconded: Cr Karen Finzel
That the petition with 181 signatories submitted by Anne Clark, Practice Manager of
Ibuki Regenerative Medicine, requesting that Council provide a solution to the parking
issues that affect Quamby Place, Noosa Heads be received and referred to the Chief
Executive Officer to determine appropriate action.
Carried Unanimously.
5. NOTIFIED MOTIONS
Nil
6. PRESENTATIONS
Nil
7. DEPUTATIONS
Nil
8. CONSIDERATION OF COMMITTEE REPORTS
8.1. AUDIT & RISK COMMITTEE MEETING REPORT - 14 APRIL 2023
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Tim Cronin (Chair)
Cr Clare Stewart
Cr Tom Wegener
OTHER ATTENDEES
Kerry Phillips (Observer)
Larry Sengstock, Acting CEO & Director Infrastructure Services
Trent Grauf, Acting Director Corporate Services
Debra Iezzi, Executive Officer, Internal Audit & Corporate Performance
Pauline Coles, Financial Services Manager (Acting)
Diana Stewart, Governance Manager
Michael Claydon, Queensland Audit Office (via Teams)
Jessica Rossouw, Queensland Audit Office(via Teams)
Thomas Cook, KPMG
Jillian Richards, KPMG (via Teams)
APOLOGIES
Scott Waters, CEO
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ORDINARY MEETING MINUTES 18 MAY 2023
COMMITTEE RECOMMENDATIONS TO COUNCIL
5. 2023 EXTERNAL AUDIT PLAN
That Council note the External Audit Plan provided by the Queensland Audit Office
(QAO) and KPMG to the Audit & Risk Committee meeting dated 14 April 2023.
6. QAO 2022 CLOSING REPORT
That Council note the 2022 Closing Report provided by the Queensland Audit Office
(QAO) and KPMG to the Audit & Risk Committee meeting dated 14 April 2023
7. INTERNAL AUDIT UPDATE
That Council note the report by the Executive Officer to the Audit and Risk
Committee meeting dated 14 April 2023 regarding an update on Internal Audit
matters.
8. REGULATORY PRACTICES
That Council note the report by the Governance Manager to the Audit & Risk
Committee Meeting dated 14 April 2023 and note the self-assessment results on
Council’s regulatory practices.
9. RISK MANAGEMENT
That Council note the report by the Governance Manager to the Audit & Risk
Committee Meeting dated 14 April 2023 providing an update on risk management
matters.
10. ICT CYBER RISK REPORT
That Council note the report by the ICT Manager to the Risk and Audit Committee
dated 14 April 2023 on cyber security risks and note there have been no incidents
and ICT is progressing improvements including responding to external review.
11. END OF FINANCIAL YEAR TIMETABLE
That Council note the report by the Manager Financial Services (Acting) to the Audit
& Risk Committee Meeting dated 14 April 2023 regarding Council’s preparation for
the 2022/23 End of Financial Year process and Annual Financial Statements.
Council Resolution
Moved: Cr Brian Stockwell
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ORDINARY MEETING MINUTES 18 MAY 2023
Seconded: Cr Amelia Lorentson
That the report of the Audit & Risk Committee dated 14 April 2023 be received and
the recommendations therein be adopted except where dealt with by separate
resolution.
Carried Unanimously.
8.2. PLANNING & ENVIRONMENT COMMITTEE REPORT - 9 MAY 2023
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Councillor Tom Wegener
Councillor Karen Finzel
Councillor Clare Stewart
Councillor Brian Stockwell
NON COMMITTEE MEMBERS
Councillor Amelia Lorentson
EXECUTIVE
Scott Waters, CEO
Larry Sengstock, Director Infrastructure Services
APOLOGIES
Nil
COMMITTEE RECOMMENDATIONS TO COUNCIL
5.1. SHAPING SEQ REVIEW PROJECT
That Council note the report by the Principal Strategic Planner to the Planning and
Environment Committee dated 9 May 2023 and authorise the Chief Executive Officer
to submit to the ShapingSEQ Review Project Team additional Great Places as
detailed within the report.
5.2. SEQ REGIONAL CLIMATE RESILIENT ALLIANCE
That Council note the report by the Climate Change Project Officer to the Planning &
Environment Committee Meeting dated 9 May 2023 regarding the SEQ Climate
Resilience Alliance (SEQCRA), and:
A. Endorse Noosa Council becoming a Member of the SEQ Climate Resilience
Alliance for a period of 3 years commencing 1 July 2023;
B. Note the Director of Environment and Strategy will sit on SEQCRA’s
Executive Steering Committee, meeting quarterly; and
C. Note Council's Carbon Reduction Project Officer will be the staff
representative on SEQCRA’s Coordination Committee.
5.3.RAL22/0028 APPLICATION FOR RECONFIGURING A LOT (1 INTO 2 LOTS)
AT 1 POINCIANA AVENUE, TEWANTIN
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ORDINARY MEETING MINUTES 18 MAY 2023
That Planning & Environment Committee Agenda Item 5.3 be referred to the
General Committee for further consideration.
6.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY -
MARCH 2023
That Council note the report by the Acting Manager, Development Assessment to
the Planning & Environment Committee Meeting dated 9 May 2023 regarding
planning applications that have been decided by delegated authority.
7.1 KABI KABI NATIVE TITLE
CONSENT DETERMINATION
That Planning & Environment Committee Agenda Item 7.1 be referred to the
General Committee due to the significance of the issue.
Council Resolution
Moved: Cr Clare Stewart
Seconded: Cr Tom Wegener
That the report of the Planning and Environment Committee dated 9 May 2023 be
received and the recommendations therein be adopted except where dealt with by
separate resolution.
Carried Unanimously.
8.3. SERVICES & ORGANISATION COMMITTEE REPORT - 9 MAY 2023
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Councillor Amelia Lorentson
Councillor Clare Stewart
Councillor Frank Wilkie
NON COMMITTEE MEMBERS
Councillor Karen Finzel
Councillor Tom Wegener
EXECUTIVE
Chief Executive Officer, Scott Waters
Director Infrastructure Services, Larry Sengstock
Acting Director Corporate Services Trent Grauf
APOLOGIES
Councillor Joe Jurisevic
COMMITTEE RECOMMENDATIONS TO COUNCIL
5.1. PROPOSED REVISED LEASE TERM - SHOP 7 SUNRISE SHOPS
That Council note the report by the Property Advisor – Commercial Property to the
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ORDINARY MEETING MINUTES 18 MAY 2023
Services & Organisation Committee Meeting dated 9 May 2023 regarding the lease
of Shop 7, Sunrise Shops and:
A. Agree to enter into a commercial lease of the premises to Luke and Kayla
Marshall TA Butchers of Noosa for a five (5) year term;
B. Agree to an initial rent-free period of six (6) months; and
C. Authorise the CEO to award up to two (2) subsequent lease extensions each
of five (5) years, subject to the Lessee complying with the terms of the lease.
6.1. CAPITAL PROGRAM DELIVERY STATUS
That Council note the report by the Infrastructure Planning, Design & Delivery
Manager to the Services & Organisation Committee Meeting dated 9 May 2023
providing an update on the delivery of the 2022/2023 Capital Program as at 31 March
2023.
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Karen Finzel
That the report of the Services & Organisation Committee dated 9 May 2023 be
received and be received and the recommendations therein be adopted except
where dealt with by separate resolution.
Carried Unanimously.
8.4. GENERAL COMMITTEE MEETING REPORT - 15 MAY 2023
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Frank Wilkie (Chair)
Cr Karen Finzel
Cr Joe Jurisevic
Cr Amelia Lorentson
Cr Clare Stewart
Cr Brian Stockwell
Cr Tom Wegener
EXECUTIVE
Acting Chief Executive Officer, Larry Sengstock
Director - Environment & Sustainable Development, Kim Rawlings (via Microsoft
Teams)
APOLOGIES
Nil
COMMITTEE RECOMMENDATIONS TO COUNCIL
5.1. RAL22/0028 APPLICATION FOR RECONFIGURING A LOT (1 INTO 2
LOTS) AT 1 POINCIANA AVENUE, TEWANTIN (Referred from P&E 9 May
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ORDINARY MEETING MINUTES 18 MAY 2023
2023)
That Council note the report by the Acting Manager of Development Assessment to
the Planning & Environment Committee Meeting dated 9 May 2023 regarding
Application No. RAL22/0028 for a Development Permit for Reconfiguring a Lot – 1 into
2 lots, situated at 1 Poinciana Ave, Tewantin and note that the Applicant has stopped
the current currency period.
6.1. CONTRACT NO. CN00236 - LAWNVILLE ROAD BRIDGE TENDER
AWARD
That Council note the report by the Project Manager to the General Committee
Meeting dated 12 April 202215 May 2023 and:
A. Award Contract No. CN00236 Lawnville Road Bridge Replacement to Ark
Construction Group Pty Ltd for the lump sum price of $1,452,428 (excl.
GST).
B. Authorise the CEO to negotiate the final contract with Ark Construction Group
Pty Ltd.
6.2. FINANCIAL PERFORMANCE REPORT – APRIL 2023
That Council note the report by the Manager Financial Services (Acting) to the General
Committee Meeting dated 15 May 2023 outlining April 2023 year to date financial
performance against budget, including changes to the financial performance report
with the inclusion of key financial sustainability indicators.
6.3. OPERATIONAL PLAN 2022-23 Q3 QUARTERLY REPORTING
That Council note the report by the Chief Executive Officer to the General
Committee Meeting dated 15 May 2023 regarding the 2022-23 Operational Plan
and:
A. Note the progress report for the Q3 2022-2023 Operational Plan to 31 March
2023 provided as Attachment 1; and
B. Note the status of Council's Key Performance Indicators provided as
Attachment 2.
7.1. KABI KABI NATIVE TITLE
CONSENT DETERMINATION (Referred from P&E 9 May 2023)
That Council note the report by the Acting Environment Manager to the Planning &
Environment Committee Meeting dated 9 May 2023 regarding the Kabi Kabi Native
Title Claim and:
A. Agree to enter into an agreement made under s 87A Native Title Act 1993
and consent to the determination of the Kabi Kabi People native title claim
QUD20/2019 in the terms of the s87A Agreement and Proposed Consent
Order considered by Council (Attachment 1);
B. Delegate to the CEO the power to agree to any changes that may be
required by the Court to the final determination referred to in paragraph (a)
and to instruct Holding Redlich to sign the s87A Agreement on Council’s
behalf; and
C. Delegate the power to the CEO to provide instructions to Holding Redlich to
withdraw Council from Federal Court proceedings QUD20/2019 after the
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ORDINARY MEETING MINUTES 18 MAY 2023
determination of Part A becomes effective on the basis that Council has no
interest in Part B of the proceedings.
Council Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Joe Jurisevic
That the report of the General Committee dated 15 May 2023 be received and the
recommendations therein be adopted except where dealt with by separate
resolution.
Carried Unanimously.
9. ORDINARY MEETING REPORTS
Nil
10. CLOSED SESSION
Nil
11. PUBLIC QUESTION TIME
Nil
12. NEXT MEETING
The next Ordinary Meeting will be held at Council Chambers, 9 Pelican St Tewantin on
Thursday 15 June 2023.
13. MEETING CLOSURE
The Meeting closed at 5.07PM