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Lake MacDonald Drive Cooroy - WMP
Workplace Management Plan
Safety | Quality | Environmental
Lake MacDonald Drive,
Cooroy
Stage / Works Title
Project No. 2406
Plan Version - 1
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Workplace Management Plan
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Contents Table
1. SCOPE ...................................................................................................................................................................4
2. DEFINITIONS & ABBREVIATIONS ...........................................................................................................................4
3. MANAGEMENT SYSTEM ACCREDITATION .............................................................................................................5
4. POLICIES ...............................................................................................................................................................5
5. OBJECTIVES & TARGETS ........................................................................................................................................5
6. PROJECT DETAILS ..................................................................................................................................................7
PROJECT ORGANISATIONAL CHART ........................................................................................................................................... 8
PROJECT MANAGEMENT TEAM RESPONSIBILITIES ........................................................................................................................ 9
7. IMPLEMENTATION .............................................................................................................................................10
SOFTWARE......................................................................................................................................................................... 10
DOCUMENTATION ............................................................................................................................................................... 10
8. LEGAL & OTHER REQUIREMENTS ........................................................................................................................11
9. DESIGN ...............................................................................................................................................................11
10. COMMUNICATION & CONSULTATION ................................................................................................................12
CONSTRUCTION PRE-COMMENCEMENT MEETING ..................................................................................................................... 12
PROJECT MEETINGS............................................................................................................................................................. 12
DAILY PRE-START MEETINGS................................................................................................................................................. 12
SAFETY COMMITTEE AND SAFETY REPRESENTATIVE .................................................................................................................... 12
PROJECT INDUCTIONS .......................................................................................................................................................... 13
TOOLBOX TALKS (TBT’S) ...................................................................................................................................................... 13
PROJECT TRAINING SESSIONS ................................................................................................................................................ 13
SENIOR MANAGEMENT OBSERVATIONS ................................................................................................................................... 13
COMMUNITY / STAKEHOLDERS COMMUNICATION AND CONSULTATION ......................................................................................... 13
11. HUMAN RESOURCES ...........................................................................................................................................13
MONITORING ..................................................................................................................................................................... 14
PROJECT ORGANISATIONAL STRUCTURE & POSITION REQUIREMENTS............................................................................................ 15
RECRUITMENT .................................................................................................................................................................... 15
TRAINING & COMPETENCY.................................................................................................................................................... 15
HEALTH SURVEILLANCE & MONITORING AND PERSONAL HEALTH MONITORING.............................................................................. 16
DISCIPLINARY & GRIEVANCE.................................................................................................................................................. 16
INJURY MANAGEMENT & REHABILITATION............................................................................................................................... 17
12. PROCUREMENT ..................................................................................................................................................17
SUPPLIERS ......................................................................................................................................................................... 17
SUBCONTRACTORS .............................................................................................................................................................. 17
LABOUR HIRE ..................................................................................................................................................................... 18
13. HAZARD IDENTIFICATION RISK ASSESSMENT & CONTROLS (HIRAC) ...................................................................18
CONDUCTING RISK ASSESSMENTS........................................................................................................................................... 20
TAKE 5’S ........................................................................................................................................................................... 23
SAFE WORK METHOD STATEMENTS ....................................................................................................................................... 23
PPE ................................................................................................................................................................................. 23
COVID-19 - CORONAVIRUS ................................................................................................................................................. 23
HIGH RISK ACTIVITIES (HRA’S) .............................................................................................................................................. 23
14. EMERGENCY PREPAREDNESS AND RESPONSE ....................................................................................................26
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EMERGENCY MANAGEMENT PLAN ......................................................................................................................................... 26
EMERGENCY DRILLS ............................................................................................................................................................. 28
EMERGENCY & FIRST EQUIPMENT .......................................................................................................................................... 28
15. INCIDENT MANAGEMENT ...................................................................................................................................28
INCIDENT NOTIFICATIONS ..................................................................................................................................................... 29
INCIDENT INVESTIGATION ..................................................................................................................................................... 30
16. CONSTRUCTION ENVIRONMENTAL MANAGEMENT PLAN ..................................................................................31
ENVIRONMENTAL OBJECTIVES ............................................................................................................................................... 31
ENVIRONMENTAL ASPECTS.................................................................................................................................................... 33
AIR QUALITY ...................................................................................................................................................................... 33
DUST MONITORING............................................................................................................................................................. 34
NOISE AND VIBRATION ......................................................................................................................................................... 35
WATER QUALITY ................................................................................................................................................................. 36
EROSION & SEDIMENT CONTROL (ESC) .................................................................................................................................. 36
ACID SULPHATE SOILS .......................................................................................................................................................... 40
CULTURAL HERITAGE ........................................................................................................................................................... 41
PEST MANAGEMENT............................................................................................................................................................ 41
FIRE ANTS ......................................................................................................................................................................... 42
17. CONSTRUCTION ACTIVITIES ................................................................................................................................42
CLEARING AND GRUBBING .................................................................................................................................................... 42
PREPARATION OF EMBANKMENT FOUNDATIONS (NATURAL SURFACE) .......................................................................................... 43
EXCAVATION ...................................................................................................................................................................... 43
EMBANKMENT FILL.............................................................................................................................................................. 43
EMBANKMENT (SUBGRADE) TRIM .......................................................................................................................................... 43
PAVEMENT CONSTRUCTION .................................................................................................................................................. 44
STABILISED PAVEMENT ......................................................................................................................................................... 44
BITUMEN SURFACING .......................................................................................................................................................... 46
ASPHALT PAVEMENTS .......................................................................................................................................................... 46
EXCAVATION, INSTALLATION & BACKFILL OF CULVERTS............................................................................................................... 46
INSTALLATION OF UNDERGROUND SERVICES ............................................................................................................................. 47
EXCAVATION AND FOUNDATION PREPARATION FOR CONCRETE WORKS ........................................................................................ 48
CONCRETE WORKS .............................................................................................................................................................. 49
MANHOLES........................................................................................................................................................................ 49
KERB AND CHANNEL ............................................................................................................................................................ 49
TOPSOIL AND LANDSCAPING/GRASSING .................................................................................................................................. 49
FENCING ........................................................................................................................................................................... 50
INSTALLATION OF ROCK PROTECTION ...................................................................................................................................... 50
GROUTING......................................................................................................................................................................... 50
BACKFILL TO STRUCTURES ..................................................................................................................................................... 51
18. PROJECT RULES ...................................................................................................................................................52
PPE ................................................................................................................................................................................. 53
19. PROJECT FACILITIES ............................................................................................................................................53
MANAGE GENERAL RISK ASSOCIATED WITH WORKPLACE .............................................................................................................. 53
20. MEASUREMENT, ANALYSIS AND IMPROVEMENT ...............................................................................................54
RECTIFICATION ACTION PLAN (CORRECTIVE ACTION / PREVENTIVE ACTION) / SYSTEM IMPROVEMENT .................................................. 54
INCIDENT INVESTIGATIONS .................................................................................................................................................... 55
EMERGENCY EVACUATION DRILLS .......................................................................................................................................... 55
GENERAL ........................................................................................................................................................................... 55
PRODUCT CONFORMANCE .................................................................................................................................................... 55
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LOT CONFORMANCE ............................................................................................................................................................ 55
INSPECTION AND TESTING ..................................................................................................................................................... 55
NON-CONFORMING PRODUCT ............................................................................................................................................... 56
PLANT & EQUIPMENT HANDLING, MAINTENANCE & CARE ......................................................................................................... 56
SYSTEM CONFORMANCE....................................................................................................................................................... 56
21. WMP APPROVAL, REVIEWS AND DISTRIBUTION REGISTERS ...............................................................................58
WORKPLACE MANAGEMENT PLAN – TEMPLATE APPROVAL ........................................................................................................ 58
WORKPLACE MANAGEMENT PLAN APPROVAL .......................................................................................................................... 58
REVIEW REGISTER ............................................................................................................................................................... 58
DISTRIBUTION REGISTER: ...................................................................................................................................................... 58
APPENDIX A – ADDITIONAL PROJECT DOCUMENTATION .............................................................................................59
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1. SCOPE
This Workplace Management Plan (WMP) has been developed to provide a framework that satisfies all
legislative requirements associated with the project and its specifications.
The purpose of the WMP is to:
▪ Ensure that the works are undertaken in accordance with the requirements of the relevant legislation and
guidelines.
▪ Provide adequate information, instruction, communication, and consultation to ensure all personnel comply
with the requirements of this WMP
▪ Consider hazards of the project that may have a high risk and adopt mitigation measures as appropriate.
2. DEFINITIONS & ABBREVIATIONS
Below are a list of abbreviations and definitions that are contained in this plan;
AS - Australian Standard
Client - Client or representative working on behalf of the client
ESC - Erosion Sediment Control
FAI - First Aid Injuries
Foreman - Supervisor of all site-based activities
HIRAC - Hazard Identification Risk Assessment and Controls
HRA - High Risk Activity
IMS - Integrated Management System
ITP - Inspection Test Plan
LTI - Lost Time Injury
MTI - Medically Treated Injuries
NCR - Non-Conformance Report
PCP - Project Compliance Pack
PHA - Plant Hazard Assessment
PPE - Personal Protective Equipment
RAP - Rectification Action Plan
RCD - Residual Current Device
SDS - Safety Data Sheet
Shadforth - Shadforth’s Civil Pty Ltd and associated entities
TBT - Toolbox Talk
WMP - Workplace Management Plan
SWMS - Safe Work Method Statement
WHSE - Workplace Health, Safety and Environment
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3. MANAGEMENT SYSTEM ACCREDITATION
Shadforth have a 3rd party accredited Integrated Management System (IMS) which meets the requirements of
the below standards;
▪ AS/NZS ISO 9001 Quality Management Systems
▪ AS/NZS 4801:2001 Occupational Health & Safety Management Systems
▪ AS/NZS ISO14001 Environmental Management Systems
▪ Federal Safety Commission Audit Criteria Guidelines 2015
▪ Work Health & Safety Act 2011
▪ Work Health & Safety Regulation 2011
▪ Environmental Protection Act 1994
▪ Any associated Australian standards applicable to the civil construction industry
▪ Any associated codes of practice applicable to the civil construction industry
A copy of the accreditation certification can be provided upon request.
4. POLICIES
Compliance policies have been developed as a statement of commitment from Senior Management and reflect
the values and ethos of the organisation. Business objectives and intentions are outlined in the Quality, Safety,
Environmental and Rehabilitation Policies that are implemented on Shadforth Sites.
All company policies, procedures and plans are reviewed annually and recorded in the company’s document
control system in a controlled Register IMS-06-03.
5. OBJECTIVES & TARGETS
Objectives and targets for this project, have been set out by the Senior Management Team. These objectives
and targets are consistent with the company policies outlined in section 4.
Senior Management Commitment to;
▪ Ensuring resources are allocated to implement the Workplace Management Plan to conform to the
requirements of AS/NZS ISO 9001 Quality Management System Requirements, AS/NZS 4801:2001
Occupational Health & Safety Management Systems, and AS/NZS ISO 14001 Environmental Management
Systems on the project
▪ Ensuring products and services provided on the project meet or exceed the quality standards prescribed in
the contract agreement
▪ Ensuring the HIRAC process is conducted at all levels of the business to reduce hazards and risks in line
with section 5 & 13 of the IMS Manual.
▪ No Loss Time Injuries (LTI) on the project
▪ Ensuring all incidents classified as Moderate, Major or Catastrophic and/or as advised by the Compliance
Manager are investigated and preventative and corrective measures are implemented resulting from the
incident
▪ Ensuring project operating practices seek to minimise environmental impacts, prevent pollution, and
minimise the likelihood of environmental harm through best management practices.
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Table 1 - Compliance Observation and Documentation Timeframes
Reporting Position to Frequency
Description of Documentation / Records
Required Complete Required
Complete a Project Compliance audit IMS-05-76 through
Iauditor software. To be conducted with worker /
subcontractor involvement.
Compliance Attach a rectification action plan IMS-05-69 for items
Project Audits Quarterly
Advisor identified as non-compliant.
The items on the RAP are required to be rectified in the
documented timeframe and signed off as completed and
sent to compliance.
Senior Management Observation IMS-05-77 through
Management Senior
Monthly Iauditor Observation report to be completed with
Observations Management
management / worker / subcontractor involvement.
WHSE advisor or Complete a project inspection with worker/subcontractor
Project
Site Foreman or Monthly involvement. To be completed using Project Compliance
Inspections
Project Manager Inspection IMS-05-79.
Within a Complete a Subcontractor Spot Check using document
WHSE Advisor or
Subcontractor week of Subcontractor Spot Checklist IMS-05-48 with the
Spot Checks Site Foreman or Starting or subcontractor involvement.
Project Manager as required Spot check to be kept in the PCP folder onsite
Regional
Construction
Manager or
Project Manager Complete a Toolbox Talk Form IMS-05-52, ensuring all
or Site Foreman attendees sign the attendance record.
Tool Box Talks or WHSE Advisor Weekly
or Workers / TBT to be kept in the PCP folder onsite and copy sent to
guests with compliance
relevant WHS and
/ or site
information.
Compliance
System Audit manager Annually Compliance System Audit Form IMS-05-04
System controller
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6. PROJECT DETAILS
This is a Lump Sum Contract (with provisional Quantities) based on AS2124 – 1992. This contract includes:
• live Traffic conditions
• clearing and grubbing,
• cutting and embankment construction,
• road pavement, asphalt surfacing,
• installation of storm-water drainage,
• kerb and channel,
• Concrete works.
The projects contract details are outlined in Table 2
Table 2 – Project Contract Details
Project Name Lake MacDonald Drive, Cooroy
Contract Number
Client Tea Tree Properties ATF The Kakadu Way Discretionary Trust
Superintendent Doug Reynolds – TOD Engineers and project managers
Project Address Lake MacDonald Drive, Cooroy
Project Description Rural Subdivision
Commencement Date 12/10/2020 Project Duration 21/12/2020
SHADFORTH’S CIVIL PTY LTD
Principal Contractor
(PC Details) 99 Sandalwood Lane, Forest Glen, Q 4556 | 07 5458 3300 |
[email protected]
PC’s ABN 68 162 606 377
Shadforth have designated appropriately experienced personnel to work on this project. Each project team
member’s position, name and contact details are outlined in table 3.
Table 3 – Project Management Team
Position Name Contact Details
Construction Manager Jeremy Linton [email protected]
Project Manager James Harris [email protected]
Project Engineer James Harris [email protected]
Foreman Darryl Hart [email protected]
Compliance Manager Mark Lonergan [email protected]
WHSE Advisor Mark Lonergan [email protected]
First Aid Officer Darryl Hart [email protected]
Emergency Warden Darryl Hart [email protected]
Emergency Officer Darryl Hart [email protected]
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Project Organisational Chart
Jeremy Linton
CONSTRUCTION MANAGER
James Harris
PROJECT MANAGER
James Harris
PROJECT ENGINEER
Mark Lonergan Darryl Hart
COMPLIANCE / WHSE ADVISOR FOREMAN
CONSTRUCTION PLANT
SUBCONTRACTORS
OPERATORS AND LABOURERS
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Project Management Team Responsibilities
Construction Manager
The Construction Manager provides leadership, support, and authority to Project Managers and Foreman to
ensure they can meet their obligations, in accordance with the project’s requirements. The Construction
Manager is also responsible for allocating individuals to the project’s management team.
Project Manager
The Project Manager provides leadership, support, and authority to the project delivery team. This role ensures
the project is delivered in accordance with contractual requirements, company policies, procedures, and
relevant legislation. The Project Manager is also responsible for allocating individuals to the project’s delivery
team.
Project Engineer
Project Engineers provide support to the Project Manager to ensure the project is delivered in accordance with
contractual requirements, company policies, procedures, and relevant legislation.
Foreman
The Foreman is responsible and accountable for the day to day construction activities and the compliance
requirements for the project. In addition, the foreman ensures all employees, subcontractors and visitors comply
with company policies, procedures, and relevant legislation.
Compliance Manager
The Compliance Manager provides leadership, support, and authority to the project management and delivery
team on all compliance requirements.
WHSE Advisor
The WHSE Advisor supports and directs the project management and delivery team with all workplace health,
safety and environmental requirements.
First Aid Officer
The First Aid Officer is responsible for administering first aid to all workers, as required. They are a member of
the Emergency Management Team, who is trained in line with the requirements set out in the IMS Manual.
Emergency Warden
The Emergency Warden is responsible for the implementation of the emergency procedure and conducting and
documenting regular scheduled drills.
Emergency Officer
The Emergency Officer is responsible for assisting the Emergency Warden in the event of an emergency
All Employees
All employees involved in the project have a legal obligation to comply with statutory and Shadforth IMS
requirements. These requirements are communicated to workers during the project’s induction.
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More detailed roles and responsibilities for the above positions can be found in relevant position descriptions.
Please contact Human Resources department to obtain copies of position descriptions or further details on
Personnel experience and qualifications.
7. IMPLEMENTATION
Shadforth project management team ensure that software and documentation is managed, implemented, and
utilised to meet the requirements of this project.
Software
Software packages are used for the management and administration of work functions which include but are
not limited to the following systems; Viewpoint, Civilpro, Rapid Global, Iauditor, a company Intranet, and an
internal document and record storage network.
▪ Viewpoint is used for financial management, project contract administration, human resource functions,
estimating functions, plant and equipment management, incident management, and record storage.
▪ Civilpro is used to generate and manage all product conformance documentation.
▪ Rapid Global is used for Procurement, Subcontractor prequalification management, and
worker/subcontractor online workplace inductions.
▪ Iauditor is used for carrying out project audits, inspections, and management observations.
▪ The intranet is used as a communication tool,
▪ Shadforth internal document and record storage network is used to store all company documents and
records that aren’t kept in Viewpoint, Civilpro, the intranet or Iauditor.
Information contained in Viewpoint relating to Shadforth plant and equipment includes purchase details and
history, maintenance and service details and history, calibration requirements and records, performance details,
details of damage, and plant hazard assessments. This information is classified as sensitive and can only be
accessed by making a written request with Shadforth Fleet Manager
Documentation
All documents relating to the management and implementation of this plan are controlled in line with the
requirements of section 6 of Shadforth Integrated Management Systems manual. If required, additional
documents may be created by the project management team to fulfil project specific requirements, these
documents are recorded in Appendix A of this plan and are only used on this project. Documentation
implemented is utilised for the entire duration of the project.
This WMP is reviewed by the WHSE Advisor in consultation with the project management team every 18
months, or as per client requirements, to ensure it remains current. The review is documented in the revisions
table in section 21 of this plan. Reviews will ensure Industry best practice and current legislative requirements
are continually being monitored, implemented and communicated as part of this plan. Required changes are
implemented and communicated to the project team by the WHSE Advisor. At the completion of the project a
copy of this plan and all relevant records will be retained for 7 years.
Shadforth project management team have put together a project compliance pack (PCP) for this project. The
PCP includes all compliance documentation required for the implementation of this WMP and contains;
▪ Safe Work method statements (SWMS)
▪ Risk assessments
▪ Induction and competency records
▪ High risk work activity permits
▪ Subcontractor controls
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▪ Incidents/complaints
▪ Audits/Inspections
▪ Training papers & toolbox talks (TBT)
▪ Compliance meeting minutes / Alerts
▪ Environmental controls
8. LEGAL & OTHER REQUIREMENTS
The project’s legal requirements are identified at the construction pre-commencement meeting by the project
management team. This ensures all health and safety acts and regulations, environmental standards, Australian
standards, codes of practice, and other requirements relevant to health, safety, quality, and the environment
are identified, reflect, and form part of all documentation required for the project. During the construction phase,
the WHSE Advisor undertakes regular audits and inspections to ensure that all legal requirements are achieved.
Workers on site are advised and have ready access to current legislation, Australian standards, codes of
practice and any other relevant information by participating in:
▪ Project meetings
▪ Project inductions
▪ Toolbox talks
▪ Project training sessions
In addition to the above, relevant compliance information is kept in the sites office and can also be found on
Shadforth intranet page or via relevant websites such as:
▪ www.legislation.qld.gov.au or
▪ www.worksafe.qld.gov.au
9. DESIGN
Principally, Shadforth are a construct only company. This project was designed, and drawings developed for
tender. The tender process is set out in Shadforth Tender Procedure IMS-02-16.
At the tender stage, potential hazards and risks associated with the project are recorded on Shadforth Contract
Brief Form IMS-05-06. If a buildability design hazard or hazards are identified the tender team submit;
▪ A tender clarification email to the client regarding the hazard; and or
▪ A request to exclude the item with the hazard from the tender. The requests are submitted on the basis that
more consideration needs giving to the potential hazard and risk mitigation strategies
Once awarded, the project is set up as per Shadforth Project Setup Procedure IMS-02-13. All design related
compliance requirements are discussed prior to construction by the tender and project management team at
the construction pre-commencement meeting. Details regarding buildability design hazards are considered and
if required a risk assessment conducted by the project management team to consider ways of minimising or
eliminating the hazards. Buildability hazards and risk control requirements are documented in the project risk
register in line with section 13 of this plan.
Changes to design during construction are initiated by the client or consulting engineer and details passed on
to the project management team. Hazards associated with the design changes are managed in line with section
13 of this plan
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10. COMMUNICATION & CONSULTATION
Communication and consultation is promoted to employees at all levels on the project. Verbal communication
and consultation between workers is the main form used. Other communication methods include email, phones,
notice boards, signage, and Shadforth Intranet page. Forums designed to promote communication and
consultation are outlined below;
▪ Construction pre-commencement meeting
▪ Project meetings
▪ Daily pre-start meetings
▪ Safety committee meetings
▪ Project Inductions
▪ Senior management observations
▪ Tool box talks
▪ Project training sessions
Construction Pre-Commencement Meeting
A construction pre-commencement meeting is held by the project management team to discuss, identify and
plan, site processes. This aids in the smooth operation of the project and identifies, minimises and eliminates
risk to workers, client, pubic and other entities with suitable control measures. Shadforth Construction Manager
is responsible for instigating this meeting with the involvement of clients, relevant stake holders, and the public
sought. Minutes of this meeting are documented on Construction Pre-Commencement Meeting Form IMS-05-
38.
Project Meetings
Meetings are held between the project management team and the client to discuss the project progress. In
general, these meetings are held on a weekly basis. It is Shadforth Project Manager’s responsibility to involve
site staff in the meetings if required. Shadforth senior management endeavour to attend the meetings monthly.
Project meetings are documented on the Project Meeting Form IMS-05-37.
Daily Pre-Start Meetings
At the start of each day, Shadforth Foreman holds a meeting on site to communicate and consult with all project
workers regarding the site’s daily activities. This meeting is documented on the Project Daily Kick-off Meeting
Form IMS-05-31. The Pipe crew also conduct a daily prestart meeting and this is documented on Pipe crew
daily Prestart Form IMS-05-98.
Safety Committee and Safety Representative
Shadforth acknowledges its statutory obligation to consult and communicate with the workers regarding all OHS
matters. There is a process for the election of a WH&S representative and establishment of a safety committee
to allow workers to choose who will represent them on OHS matters. The election of a WH&S representative
and the establishment of a WH&S committee will be undertaken in accordance with part 5 Division 3 of the
WH&S act 2011. Once established, a programme will be implemented to ensure regular meetings are
undertaken with the meeting minutes recorded on Project Safety Committee Meeting Form IMS-05-40 and
distributed to all workers as per section 10 of this plan.
Proper training of a WH&S representative and committee members will be provided at the expense of Shadforth.
WHS representatives will be included in communication and consultation activities as outlined in section 10 of
this plan.
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Workers must agree to the proposed process of communication and consultation. This agreement is to be
documented on a tool box talk IMS-05-52 and signed by all attending workers at the start-up of the project and
if changes are made to the agreed process during the project.
Project Inductions
All workers must have completed the online General Workplace Induction, through Rapid Global. The Foreman
or a nominated person will then ensure the worker has completed the online induction, by searching for the
inductee on the system, and checking the inductee has uploaded the required documents. The foreman or
WHSE Advisors will then take the worker through the site-specific induction process.
The process provides workers with information regarding this WMP, site rules, emergency evacuation
procedures, hazards, and individual obligations and responsibilities. Evidence that workers have undertaken an
induction is documented on Shadforth Project Induction Form IMS-05-35, in addition, all inducted workers are
registered on the Project Induction Register Form IMS-05-36, these forms are contained in the PCP.
Personnel visiting site but not undertaking works are classified as visitors, whilst on site visitors must be
accompanied by Shadforth Foreman or another person who has undertaken an induction. All visitors should
report to the site office on arrival and sign the Project Visitors Register Form IMS-05-43. Upon leaving the site
the visitor must sign the register acknowledging they have left site.
Toolbox Talks (TBT’s)
TBT’s are conducted by the Foreman with the involvement of all workers. The Foreman conducts a TBT if an
incident occurs, a safety alert is issued, a hazard is identified that needs communicating, a dangerous activity
is taking place, or workers deem one is required. Evidence of TBT’s having been undertaken is recorded on
Shadforth Toolbox Talk Form IMS-05-52. A register of all TBT’s conducted on the project is maintained on
Shadforth Project Toolbox Talk Register Form IMS-05-42.
Project Training Sessions
Project training sessions are held by the WHSE Advisor if a need is identified. These training sessions give
workers the opportunity to communicate and consult regarding the training content. Shadforth training papers
are used when conducting training. Records of training are dealt with by Shadforth Human Resource department
Senior Management Observations
Senior Management observations are conducted if a need has arisen on this project. These observations give
workers an opportunity to communicate and consult with Senior Managers. Observations are conducted monthly
through the use the Senior Management Observation Form IMS-05-77 through Iauditor.
Community / Stakeholders Communication and Consultation
Shadforth acknowledges the need to work with the client and superintendent, to ensure timely delivery of
communication and engagement activities to ensure minimal impact on the community. Shadforth will liaise with
stakeholders including neighbouring businesses / residents in accordance with client or contractual
requirements. Where Shadforth are primarily responsible for community / stakeholder communication and
consultation, a Community Communications Plan may be established for the project.
11. Human Resources
In consultation with the Human Resources department, Shadforth Senior Management and Project
Management team ensure the below are considered on this project
▪ Project organisational structure & position requirements
▪ Recruitment
▪ Training & competency
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▪ Health surveillance & monitoring and personal health monitoring
▪ Disciplinary & grievance
▪ Injury management & rehabilitation
Shadforth viewpoint system is used as a management and record storage database for all aspects relating to
Human resources. Human resource information and data is considered sensitive and access is restricted.
Employees can request access to human resources information by contacting the human resources department.
Monitoring
Shadforth will undertake exposure & health monitoring of the workplace and workers. Appropriate monitoring
programmes will be established. As part of its core business Shadforth acknowledges exposure monitoring of
the following is a requirement on some of its sites:
▪ Noise
▪ Air Quality
▪ Water
▪ Waste
▪ Hazardous Chemicals
Identification of any monitoring programme/s required for a project will be documented at the construction pre-
commencement meeting and evidenced on document the Construction Pre-Commencement Meeting Form
IMS-05-38. Upon completion of the project pre-start meeting, a risk assessment will be undertaken, where
identified on the pre-construction minutes by a competent person. Following the risk assessment an appropriate
monitoring programme will be put in place to monitor and control the identified hazard or risk. The identified
hazard or risk requiring monitoring will be evidenced in the Project Risk Register Form IMS-05-39.
At first instance an external professional provider will be engaged to undertake monitoring identified for a project.
The provider must have satisfied Shadforth procurement procedure. Advice sort from the provider will include
but not be limited to the following:
▪ Methodology for performing workplace monitoring
▪ Reports (identifying level of exposures to workers and bench marks)
▪ Recommendations for controls to be implemented (if any)
▪ Frequency of monitoring
Any control measures identified will be communicated to the workers. Changes to work instructions or SWMS
as a result of the monitoring will be done in consultation with the workers. Evidence of this occurring will be
found in the relevant SWMS and on the Project specific SWMS Register Form IMS-05-75. Any information
provided will be communicated to the workers on site in line with section 10 of this plan.
Monitoring may only be performed by Shadforth employees where the following has been implemented.
1. A Risk Assessment has been undertaken by an Environmental Engineer
2. A SWMS developed in consultation with the Environmental Engineer, with consideration given to the
following documents as required-
▪ Noise – Section 16 WMP
▪ Air Quality (Dust) - Section 16 WMP
▪ Water - Section 16 WMP
▪ Waste - Section 16 WMP
▪ Hazardous Chemicals - Section 16 WMP
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3. Required competencies to undertake monitoring form part of the SWMS. Required monitoring equipment
form part of the SWMS and meet the required standard.
Any subsequent health surveillance monitoring identified by any exposure monitoring will be implemented and
recorded in the Project Risk Register IMS-05-39. Results of exposure monitoring will be held in the PCP.
Information on exposure monitoring will be provided to the relevant employees through any of the following
means:
▪ Pre-start meetings
▪ Tool box talks
▪ Safety notice boards
▪ Newsletters / safety alerts
▪ Inductions
▪ Emails, SMS and verbal
▪ Intranet
▪ Regular WHSE Advisor and Compliance Advisor visits to the workplace
Project Organisational Structure & Position Requirements
The project organisational structure is defined, and position requirements outlined in section 6 of this Plan.
Recruitment
Shadforth Project Management team, in consultation with Senior Management, evaluate the resourcing needs
of the project on a regular basis. Where a position has arisen, which can’t be fulfilled by an existing employee,
Shadforth Human Resources department are consulted and the Recruitment Procedure IMS-02-14 followed.
Training & Competency
Shadforth Project Management Team ensure that the project is staffed by competent personnel by;
▪ Understanding the project’s requirements
▪ Understanding the workforce available and the competencies they have
▪ Communicating and consulting with the Human Resources department
As part of the project’s induction process the WHSE Advisor or Foreman ensures workers have:
▪ Evidence they are competent to undertake the required activity
▪ Evidence they have the appropriate high-risk work licenses and earthmoving competencies in place
▪ An understanding of the site obligations and responsibilities
If workers are unable to produce the required evidence, the project management team in consultation with the
Human Resources department must ensure appropriate training is provided before the worker can proceed.
The need for high risk work licenses and earth moving competencies is a core component of the business, this
process is outlined in the Verification of Competency Procedure IMS-02-20.
Evidence of site-based competencies and/or training having been undertaken may also be recorded on any of
the following documents located in the PCP on site.
▪ Project Training Matrix
▪ Project Induction Form IMS-05-35
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▪ Verification of Competency Form IMS-05-56
Any worker or employee instructed to undertake training by Shadforth will be invited by the HR department to
comment on the training they have attended for the purposes of monitoring and evaluating the effectiveness of
the training delivered. These evaluations will be used to select future training programmes.
Health Surveillance & Monitoring and Personal Health Monitoring
Shadforth undertake health surveillance and monitoring on this project if a requirement is identified at the
construction pre-commencement meeting as a result of a contractual / legal requirement, or a pre-construction
site assessment undertaken by the Project Manager or WHSE Advisor. Where health monitoring is required, a
risk assessment is undertaken by the project management team.
The risk assessment includes details of
▪ Potential health hazards workers are exposed to
▪ Control mechanisms in place to minimise exposure
▪ Legislative requirements
▪ Internal competency requirements to undertake the monitoring / surveillance
▪ The need for a medical practitioner to undertake monitoring / surveillance
Health surveillance and monitoring is conducted with the involvement of Shadforth human resources
department. Results are reviewed and evaluated against legislative exposure criteria. Communication of results
is via a toolbox talk at the discretion of the project management team and human resources department.
Random drug testing, alcohol testing, and fit for duty tests are undertaken if a need is identified and in
accordance with the Fit for Duty Procedure_IMS-02-06.
Personal health monitoring is undertaken where a requirement has been identified through a risk assessment
or at the request of an employee. Evidence is kept by Shadforth human resources department and can only be
accessed by a request from the employee who undertook the personal health monitoring or a legal document
approving access to additional personnel
Disciplinary & Grievance
Where an issue between workers is identified on the project and cannot be resolved by the workers involved,
in the first instance the issue is to be taken to the workers supervisor, If the workers and supervisor still fail to
resolve the issue, Shadforth human resources department are to be consulted and Shadforth Disciplinary
Procedure IMS-02-18 and Grievance Procedure IMS-02-07 followed.
Should issues relating to health and safety be questioned by a worker (As per part 2.2 of Work Health and
Safety Regulation 2011) the following process must be applied to provide a resolution;
▪ In the first instance the issue should be raised with the Project Foreman for resolution. If after discussion
the health and safety issue cannot be resolved the foreman must raise the matter with the Project Manager.
▪ The Project Manager should attempt to resolve the matter with the worker ASAP. The Project Manager may
consult with other parties including the Compliance Manager in an attempt to resolve the matter.
▪ If the matter still cannot be resolved successfully the matter will be raised with the Compliance manager
who will decide on a course of action to verify the contested matter requires a review. Considerations must
include the company’s legal and statutory obligations, the manner or nature of the contested matter, the
safe working procedures in place including methods of risk management and any other issues that may
have a bearing on both the company’s position and the concerns of the worker. The Compliance manager
may also seek guidance outside the company for appropriate persons.
▪ Should the matter remain unresolved it must be immediately brought to the Managing Directors attention
for resolution. The Managing Director must take into consideration all matters involving the workers safety
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concern and the process undertaken to resolve it. If in his opinion the matter has been investigated to the
extent necessary, he will make his determination and advise all parties accordingly.
▪ If the matter is still unresolved it will be referred to workplace health and safety Qld for adjudication. This
will be done in line with part 2.2 of the WHS Regulation Qld
▪ At this point all parties must accept the final decision
This procedure is set out in the WHS Issue Resolution Procedure IMS-02-23 and is displayed in all site offices.
Injury Management & Rehabilitation
Shadforth have a workplace Rehabilitation Policy IMS-01-03 and an Injury Management & Rehabilitation
Procedure IMS-02-11 to support workers who sustain a work-related injury on this project. The aim of the
procedure is to assist the employee’s return to work in a safe and supportive environment with the approval of
their treating doctor.
12. PROCUREMENT
On this project procurement includes the purchasing of goods, plant, equipment, and the hiring of services.
When procurement is required Shadforth Procurement Procedure IMS-02-12 is followed. All Shadforth
suppliers, subcontractors, plant and equipment hire companies, and labour hire companies are referred to as
vendors.
Shadforth procurement procedure requires vendors be subject to a prequalification assessment. Vendor
prequalification is an evaluation of potential and current vendors that measures and monitors their performance
for the purposes of reducing costs, mitigating risks, and driving continuous improvement. Vendor prequalification
is completed through the Rapid Global Software.
Through prequalification and employee feedback, Shadforth procurement department can also identify
preferred vendors. Preferred vendors provide Shadforth with safe, cost effective and quality service. Shadforth
prequalification process is continual as vendors constantly change. A register of all Shadforth vendors is
maintained on Viewpoint. The processes involved in engaging vendors on this project are below
Suppliers
Suppliers used on this project are identified by the project management team prior to and during construction.
If available, preferred suppliers are to be used – the Project Management Team should liaise with Procurement
to source preferred suppliers and for approval of any new suppliers. A purchase order is to be issued with each
purchase. All goods received by Shadforth must meet the specifications detailed on the order. If the goods do
not meet the specifications Shadforth reserve the right of refusal.
When purchasing new mobile plant, Shadforth workshop manager ensures that Shadforth Plant Purchasing
Checklist Form IMS-05-28 is implemented to identify the condition of the plant and any associated operating
hazards.
Subcontractors
Subcontractors used on this project are identified by the project management team prior to and during
construction. Shadforth Project Management team are encouraged to use preferred subcontractors if available.
A subcontract agreement is used for engaging subcontractors.
Prior to the commencement of work subcontractors must;
▪ Have been subject to a vendor prequalification assessment and agree to the subcontractor WHS agreement
through Rapid Global
▪ Have received a copy of Shadforth WMP IMS-04-01 and relevant associated documentation
▪ Undertake a site-specific induction and provide all relevant competencies
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▪ Provide copies of their SWMS for review and approval. A full signed copy of SWMS must be available onsite
at the works location at all times.
▪ Provide a copy of their workplace management plan for review and approval
In turn Shadforth must:
▪ Induct all subcontractors onto the project
▪ Ensure subcontractors are working under appropriate SWMS and that a signed copy of the SWMS is
available onsite. Shadforth Subcontractor Safe Work Method Statement Review Form IMS-05-49 evidences
this process. If subcontractors cannot provide SWMS and the high risk works are relevant they must read
and understand Shadforth SWMS and they must sign onto and comply with the SWMS.
▪ Ensure a review of the subcontractor’s workplace management plan has been undertaken. This is
evidenced on Shadforth Subcontractor Workplace Management Plan Review Form IMS-05-50. If
subcontractors cannot provide a WMP they must read understand and comply with Shadforth WMP.
Throughout construction Shadforth maintain a Project Subcontractor Register Form IMS-05-41 with details of
all subcontractors on the project, conduct regular inspections of subcontractor work areas as outlined in section
20 of this plan, and undertake random spot checks on Shadforth Subcontractor Spot Checklist Form IMS-05-
48 to ensure the subcontractors are following all required site procedures.
Labour Hire
Labour hire engagement is conducted in line with Shadforth Procurement Procedure IMS-02-12. Prior to any
labour hire worker commencing works on site, Shadforth Labour Hire Checklist Form IMS-05-23 must be
completed, this document outlines the capabilities and competencies the labour hire worker possesses and the
tasks they can undertake on site. This form must be completed by the Shadforth worker who decides to engage
the labour hire
Evidence of the above is kept in the site’s PCP
13. HAZARD IDENTIFICATION RISK ASSESSMENT & CONTROLS
(HIRAC)
By establishing, implementing, and maintaining documented procedures, Shadforth are committed to identifying
hazards, assessing risks, and implementing control measures in the workplace. Shadforth have established a
procedure on how to:
▪ Identify hazards
▪ Assess risks
▪ Implement control measures
For products, services, and design that Shadforth can control and influence, including planned and new
developments, and new and modified activities, as well as the products or services of contractors and suppliers.
Non-conformances, hazards or risks identified that require rectification will be in line with section 20 subsection
‘Rectification Action Plan (RAP) (corrective action / preventive action) / System Improvement’ of the plan.
The above steps are then evaluated and reviewed (in line with section 20 of this plan).
To this end, Shadforth have established a Project Risk Register Form IMS-05-39. The initial project risk register
is kept in the PCP. Shadforth acknowledges that this is a live register and requires continual updating. Evidence
provided in the population of the register is drawn from:
▪ The construction pre-commencement meeting
▪ Incident & accident investigation
▪ Plant pre-starts
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▪ Plant and equipment servicing
▪ Training needs analysis
▪ Regular auditing
▪ Communication forums with employees
▪ Risk assessments and Take 5’s
▪ Exchange of information with other entities
▪ Through data collected by process referred to in Section 20 of this plan
Hazard identification on this project includes consideration of;
▪ The way work is organised, managed, carried out, and any changes that occur during that process
▪ Public Safety Hazards
▪ The design of workplace processes, materials, plant, and equipment
▪ The fabrication, installation, commissioning, and handling of disposal of materials, work places, plant, and
equipment
▪ The purchasing of goods and services
▪ The contracting and subcontracting of plant, equipment, services and labour, including contract specification
and responsibilities to and by contractors
▪ The inspection, maintenance, testing, repair, and replacement of plant and equipment
▪ Ensuring surrounding structures in areas have been assessed for safety. This will form part of the site
inspection evidenced on the Project Compliance Inspections IMS-05-79 and Project Compliance Audits
IMS-05-76 conducted through Iauditor.
▪ Manage the risk from air borne contaminants and hazardous atmospheres through monitoring undertaken
through Shadforth environmental management system and section 16 of this plan
▪ Manage the risk of ‘falling objects’ as per section 9 and 10 of this Plan.
In consultation with the Regional Construction Manager and/or Project Manager, the Foreman & WHSE Advisor
and PCBU’s associated with the project have identified hazards relating to this project. These hazards are set
out in Project Risk Register IMS-05-39 that will be kept as part of the PCP at the front of the SWMS Folder
herein after will be referred to as the “PRA”.
Review of the PRA can be initiated by but not limited to any of the following events:
▪ An incident or near miss
▪ An inspection / Audit
▪ A change in legislation, Code of Practice or Australian Standards or other relevant WHS Requirement.
▪ Safety alert,
▪ Change in site conditions (weather or design changes)
As a minimum; a site PRA will be reviewed during the Project Compliance Audit. This will be documented using
document Project Compliance Audit. SWMS have been provided to safely control activities associated with
these hazards. (Refer to Safe Work Method Statement section on page 22 of this plan)
Risks assessments on this project are completed;
▪ If a hazard is identified prior to or while work is being undertaken
▪ Before using new plant or equipment.
▪ Before a hazardous substance is introduced.
▪ Before changes to work practices and systems are introduced.
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▪ Before using a premise as a place of work.
▪ Before developing or revising a SWMS.
Hazard inspections are regularly undertaken on this project. Once a hazard has been identified and a person
considers that the problem cannot be easily rectified a risk assessment is to be undertaken and documented
on Shadforth Risk Assessment Form IMS-05-46. The risk assessment must be signed off by the appropriate
supervisor and workers undertaking the task and stored in the PCP.
The Projects Risk Register is updated as part of this process acknowledging that a hazard has been identified
and a risk assessment undertaken.
Conducting Risk Assessments
When conducting a risk assessment consideration needs to be given to the likelihood and consequence of the
injury, illness, or incident occurring, and the available information on the hazard including records of incidents,
illness, disease, and applicable legislation, codes of practice, and Australian Standards. Past incidents and
trends are available on Shadforth data system. Specifically, this information should be sought from the
compliance department or the WHSE Advisor appointed to the project. The findings of the risk assessment must
be discussed with the Supervisor in charge of the work area and the “procedure following risk assessment”
(Annotated on the risk assessment form) followed. Any subsequent risk assessment must be dealt with in the
same manner. It is the responsibility of the Compliance Manager and projects WHSE Advisor’s to ensure hazard
inspections and risk assessments are being conducted. Hazard inspections and risk assessments are
monitored, recorded, and reviewed by the compliance department as part of their audit processes.
When conducting a risk assessment, consideration is given to the likelihood of an event occurring, and the
consequence of an event happening. The likelihood of an event occurring is broken up into the 5 classifications
below
▪ Almost certain – Is expected to occur at most times
▪ Likely – Will probably occur at most times
▪ Possible – Might occur at some time
▪ Unlikely – Could occur at some time
▪ Rare – May occur in rare circumstances
The consequence of an event happening is broken up as outlined in Figure 1 – Risk Matrix. Once these 2
elements have been assessed a risk rating can be given and control measures established.
Figure 1 - Risk Matrix
Likelihood of event occurring
Almost
Incident Classification Rare Unlikely Possible Likely
Certain
One or more fatalities, traumatic or
severe disabling injury, damage / theft High Extreme Extreme Extreme Extreme
Consequence of the
more than $1,000,000. Catastrophic
15 19 22 24 25
*A Notifiable Incident
event occurring
Lost time injury (LTI), damage / theft High High Extreme Extreme Extreme
less than $1,000,000 but more than Major
$100,000. * A Notifiable Incident 10 14 18 21 23
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Medical treatment required (MTI), Medium Medium High High Extreme
damage / theft less than $100,000 but Moderate
more than $10,000 6 9 13 17 20
First aid treatment required (FAI), Low Low Medium High High
damage / theft less than $10,000 but Minor
more than $1,000 3 5 8 12 16
A near miss, no injuries, damage / Low Low Low Medium High
Insignificant
theft less than $1000 1 2 4 7 16
Once a risk rating has been identified, actions can be taken to determine whether the activity can commence.
The below action requirements must be carried out for the applicable risk ratings;
Note: Always conduct a risk assessment before and after the control measures are implemented as this will
identify if the control measures are effective in reducing risks.
Rating Procedure Following Risk Assessment Control Application
Any hazard assessed presenting extreme risk level will
Activity must not commence. Must eliminate
Extreme only be allowed to be controlled using elimination and
hazard or introduce further controls to further
18 - 25 or engineering controls as the primary source of
reduce the risk.
controls.
Activity must not commence without Compliance
Any hazard assessed as presenting high or medium
Advisor or higher approval and appropriate
High risk level will only be allowed to be controlled using a
supervision by Project Manager or Foreman.
10 - 17 combination of at least one engineering control and one
Implement strict control measures to further
lower level controls as appropriate.
reduce risk.
Project Manager and Foreman must determine Any hazard assessed as presenting high or medium
Medium appropriate level of supervision required. risk level will only be allowed to be controlled using a
6-9 Implement strict control measures to further combination of at least one engineering control and one
reduce risk. lower level controls as appropriate.
Any hazard assessed as presenting a low risk level will
be permitted to be controlled using a combination of
Low Monitor, manage and carry out activity in
controls as appropriate, more than one lower level
1-5 accordance with identified controls.
control must be applied if elimination and or
engineering controls are not practicable.
Where a hazard has been identified, control measures must be implemented to eliminate or minimise the level
of risk. When deciding on the control measures to eliminate or minimise risk, the hierarchy of control must be
considered. The Hierarchy of Control is a list of control measures, in priority order, that can be used to eliminate
or minimise exposure to the hazard
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Hierarchy Controls Examples
Can we eliminate or remove the
Eliminate
hazard completely
Can we substitute the hazard with
Substitute
something else less dangerous
Can we re-design or isolate the hazard
Engineer / Isolate
completely
Administration / What controls can we put in place, e.g.
Training training, job rotation, supervision
Personal Protective What personal protective equipment is
Equipment required to undertake this activity
When using the hierarchy of control elimination must always be considered as the first control, and PPE as the
last. The 5 forms of control are summarised below;
▪ Eliminate - Elimination is the most effective control as the hazard is completely removed
▪ Substitution - Substitution can be used to substitute the hazard with something less dangerous
▪ Engineer / Isolate - Engineering or isolation of the hazard can be used as an effective risk control
▪ Administration / Training – Training, job rotation and supervision can be provided as a way of risk control
▪ PPE – PPE is the least effective control but can be used in risk control
When implementing control measures identified from a risk assessment, the below controls apply for the
applicable risk ratings;
▪ Extreme 18-25 - Any hazard assessed presenting extreme risk level will only be allowed to be controlled
using elimination and or engineering controls as the primary source of controls.
▪ High 10-17 – Any hazard assessed as presenting high or medium risk level will only be allowed to be
controlled using a combination of at least one engineering control and one lower level controls as
appropriate
▪ Medium 6-9 – Any hazard assessed as presenting high or medium risk level will only be allowed to be
controlled using a combination of at least one engineering control and one lower level controls as
appropriate
▪ Low 1-5 - Any hazard assessed as presenting a low risk level will be permitted to be controlled using a
combination of controls as appropriate, more than one lower level control must be applied if elimination and
or engineering controls are not practicable
Once controls have been established and implemented, a further risk assessment needs conducting to identify
if the control is effective in eliminating or reducing risk. If the controls in place are not effective additional controls
may be required.
It is compulsory for a tool box talk to be undertaken on completion of a risk assessment, evidence this has
occurred will be acknowledged on the Toolbox Talk Form IMS-05-52 and stored in the PCP.
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The responsibilities for conducting hazard inspections and risk assessments are delegated to managers,
supervisors, WHSE Advisors, and selected staff as identified. It is all staff member’s responsibility to report any
hazards or risks they identify. As a minimum requirement, employees who participate in HIRAC processes must
have undertaken Shadforth HIRAC training paper. Shadforth HIRAC processes are reviewed as part of the
measurement, analysis, and improvement processes set out in this plan
Take 5’s
Take 5’s exist as a supporting tool to Shadforth risk assessment procedure. Take 5’s will be provided to
employees and subcontractors where a risk assessment of the project has been undertaken and a need for
them to be implemented has been identified. They will be implemented where there is a contractual requirement
or client obligation to do so. Take 5’s can be conducted prior to or during an activity where a worker has identified
a hazard or risk associated with the task. Where a hazard has been identified the findings must be discussed
with the person in charge of the work area and a risk assessment must be conducted on the Take 5 Form IMS-
05-51. Once completed the risk assessment must be signed off by an appropriate supervisor and the worker/s
undertaking the task. All Take 5’s must be collected and stored in the PCP. Take 5’s will be addressed in the
same manner as Risk Assessments by the WHSE Advisor.
Safe Work Method Statements
Shadforth acknowledge the statutory requirement to provide safe work method statements (SWMS) for high risk
activities. As such, Shadforth have developed SWMS and supporting procedures for high risk activities
associated with Shadforth tasks. The supporting procedures displayed in the site office and in the PCP.
Generic SWMS are developed following the projects pre-commencement meeting, these are developed by the
WHSE Advisor in consultation with the workers, the Project Management team and stakeholders involved in the
project. Evidence this has occurred is provided in SWMS Register and on the SWMS. Before commencement
of any works the generic SWMS are reviewed and / or where applicable Sub-Contractors SWMS are reviewed
and entered onto the Project Specific SWMS Register IMS-05-75.
It is the responsibility of the Supervisor to update the SWMS acknowledging that a review has been undertaken
with relevant workers. Subsequent reviews must be undertaken, and documented on the Project Specific SWMS
Register, stored in the PCP.
It is the responsibility of the project’s WHSE Advisor to ensure reviews are undertaken, documented, and any
changes passed onto the Compliance Department. Updates to the project risk register are made as a result of
this practice.
The monitoring of SWMS will occur through safety interactions and observations. Verification of the correct
implementation of SWMS will be attained by regular audits of SWMS on any given day.
PPE
Shadforth will provide, monitor and educate workers on the use of PPE through management of SWMS as
referred to in this section of this plan. Monitoring and enforcement of PPE use will be undertaken through regular
site audits and inspections by Management, Supervisors and WHSE Advisors
COVID-19 - Coronavirus
Shadforth will monitor and educate workers on the use of appropriate hygiene measures and social distancing
to reduce the spread of COVID 19 on all our projects. This will be done through information sessions, inductions,
daily pre-starts and toolbox talks. Monitoring and enforcement of appropriate hygiene will be undertaken through
regular site toolbox talks and audits by WHSE Advisors.
High Risk Activities (HRA’s)
HRA associated with the project identified under legislation include:
▪ Working at heights
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▪ Confined space
▪ Excavation
▪ Traffic
▪ Mobile plant
▪ Working in or adjacent to water
▪ Hazardous chemicals
▪ Electrical Safety General
In addition, Shadforth have identified HRA’s associated with the works on this project;
▪ Manual handling
▪ Slips Trips and Falls
▪ Using quick cut saws
▪ Hot works
▪ Refuelling of small plant and equipment
This plan outlines the procedures and/or controls and permits to be followed, where the following activities
have been identified:
Demolition
Demolition works on Shadforth Sites is outsourced to specialist contractors, minimum controls to be
implemented are outlined in:
▪ Civil Construction SWMS IMS-10-25 – Demolition Section
Hot Works
All Hot Works must be carried out in accordance with:
▪ Hot Works Procedure IMS-02-28
▪ Civil Construction SWMS IMS-10-25 – Hot Works Section
▪ Hot Works Permit IMS-05-18.
Confined Spaces
All Confined Space work must be carried out in accordance with;
▪ Confined Space Procedure IMS-02-02
▪ Civil Construction SWMS IMS-10-25 – Confined Space Section
▪ Confined Space Permit IMS-05-05.
Hazardous Chemicals
All works with Hazardous Substances must be carried out in accordance with;
▪ Hazardous Chemicals Procedure IMS-02-08
▪ Civil Construction SWMS IMS-10-25 – Hazardous Chemical Section
Excavation
When Working in or around excavations, all works must be carried out in accordance with:
▪ Excavation Procedure IMS-02-05
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▪ Civil Construction SWMS IMS-10-25 – Excavation and Trenching, Installation of Trench Shields/plates,
working near underground services Sections
▪ Excavation Permit IMS-05-17
Manual Handling
All Manual Handling works must be carried out in accordance with:
▪ Civil Construction SWMS IMS-10-25 – Manual Handling Section
Slips, Trips & Falls
When operating, all works must be carried out in accordance with:
▪ Civil Construction SWMS IMS-10-25
▪ Slips, Trips & Falls Training Paper IMS-11-26
Mobile Plant
When operating or working near Mobile Plant, all works must be carried out in accordance with:
▪ Mobile Plant Procedure IMS-02-32
▪ Verification of Competency Procedure IMS-02-20
▪ Civil Construction SWMS IMS-10-25 – Mobile Plant Section
▪ Plant Hazard Assessment IMS-05-27 - A plant risk assessment (PHA’s) will be carried out on all items of
plant and safe operating instructions including maintenance service and inspection details will form part of
this assessment. Operators must acknowledge and sign onto the PHA Form IMS-05-27 before operation of
the plant.
Lifting and Cranes
When working with cranes or conducting lifting (this includes the use of an excavator in crane mode), all works
must be carried out in accordance with:
▪ Crane Operations Procedure IMS-02-33
▪ Civil Construction SWMS IMS-10-25 – Lifting Section
▪ Lifting Task Assessment IMS-05-83
▪ Critical lifts require detailed specific lift plans in line the relevant procedure
Working at Heights
Where it is possible to fall from one level to another, works must be carried out in accordance with;
▪ Working at Heights Procedure IMS-02-21
▪ Civil Construction SWMS IMS-10-25 – Working above 2m Section
Working on or adjacent to a Road
Traffic is a major hazard. Working around or near traffic works must be carried out in accordance with;
▪ Civil Construction SWMS IMS-10-25 – Working on or adjacent to a Road Section
Where a traffic management plan (TMP) or Traffic guidance scheme (TGS) have been developed for the project
it is important that monitoring and implementation of these plans, are evidenced in the PCP. It is the
responsibility of the Project Manager to ensure the relevant and appropriate TMP/TGS’s are in place for the
project. It is the responsibility of the Supervisor to ensure plans are implemented and monitored. It will be the
responsibility of the Compliance Advisor to audit and inspect.
Working in or adjacent to Water
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All works conducted in or near water, must be carried out in accordance with;
▪ Civil Construction SWMS IMS-10-25 – Working in or Adjacent to Water Section
Electrical Safety General
All Electrical works must be carried out by qualified persons and in accordance with;
▪ Electrical Safety Procedure IMS-02-04
▪ Tag and Lockout Procedure IMS-02-15
▪ Civil Construction SWMS IMS-10-25 – Electrical Safety, General Works, Hot Works Section
Working near Overhead Power
All works conducted near Overhead Power must be carried out in accordance with;
▪ Electrical Safety Procedure IMS-02-04
▪ Crane Operations Procedure IMS-02-33
▪ Civil Construction SWMS IMS-10-25 – Working Near Overhead Power Section
Quick Cut Saws
All works conducted with Quick Cut Saws must be carried out in accordance with:
▪ Quick Cut Saws Procedure IMS-02-27
▪ Civil Construction SWMS IMS-10-25 – Quick Cut Saw Section
Refuelling of Small Plant and Equipment
Refuelling of Small Plant and Equipment must be carried out in accordance with:
▪ Refuelling of Small Plant and Equipment Procedure IMS-02-26
▪ Civil Construction SWMS IMS-10-25 – Refuelling of Small Plant and Equipment Section
Recovery of Bogged Vehicles
Recovery of bogged vehicles must be carried out in accordance with:
▪ Civil Construction SWMS IMS-10-25 – Recovery of Bogged Vehicles Section
Working near Underground Services
All works conducted near underground services, must be carried out in accordance with;
▪ Excavation Procedure IMS-02-05
▪ Electrical Safety Procedure IMS-02-04
▪ Civil Construction SWMS IMS-10-25 – Working Near Underground Services Section
▪ Excavation Permit IMS-05-17
14. EMERGENCY PREPAREDNESS AND RESPONSE
A competent Emergency Management Team is in place for this project. The Emergency Management Team
consists of an Emergency Warden, Emergency Officer, and First Aid Officer. Roles and responsibilities of the
Emergency Management Team are outlined in section 6 of this Plan. All members of the team will be inducted
into the sites Emergency Management Plan IMS-04-02 and on the Emergency Management Team induction
form IMS-05-96. The induction will be conducted by the Emergency Warden.
Emergency Management Plan
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An Emergency Management Plan IMS-04-02 is prepared for this project by the competent person (refer table 3
of this plan, Emergency Officer) or persons of equal qualifications, in consultation with the project and
emergency management team. The plan is prepared in order to provide an effective response to an emergency.
The emergency plan includes;
▪ Site evacuation locations
▪ Hazard and risk controls
▪ Emergency personnel details
▪ Emergency and medical service location and contact details
▪ Specific procedures for identified emergency situations
▪ Test and review dates
When developing the emergency plan consideration is given to;
▪ The nature of the work
▪ Site size and location
▪ Number and composition of workers
▪ Likelihood and consequence of an incident
▪ Potential emergency situations
▪ Site hazards
▪ First aid requirements
It is acknowledged that every Shadforth project is independent and requires an emergency plan tailored to its
needs. Each project’s need is assessed through a risk assessment and items added to the site-specific Project
Risk Register IMS-05-39, as required. Although every project is independent, it is widely acknowledged and
accepted that many of the emergency procedures and protocols implemented on a Shadforth site will be
identical or similar.
Shadforth acknowledges that instances may arise, where additional emergency procedures and additional
personnel emergency training will be required. Site specific emergency scenarios and required training, will be
identified at the construction pre-commencement meeting. The detail of the rescue/emergency plan, for the
identified emergency, will be contained in the Emergency Management Plan IMS-04-02. Any detail of
equipment, first aid or extra training that would be needed will be documented on the Project Emergency and
First Aid Risk Assessment IMS-05-32. The Emergency Management Plan is displayed in the projects office and
workers are informed of the plan at the project’s induction. Changes to the emergency plan are documented on
the plan and communicated to workers via a toolbox talk.
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Emergency Drills
An emergency drill is carried out within 4 weeks of project commencement and as a minimum every 3 months
thereafter, or earlier when a risk assessment has identified a need to do so. Emergency drills are undertaken to
evaluate the effectiveness of the plan and personnel involved. Emergency drills are to be scenario based, each
drill considering a different situation.
Evidence that emergency drills have taken place is recorded on the Emergency Evacuation Drill Effectiveness
Form IMS-05-09. Where a deficiency in the plan has been identified, the plan is reviewed, updated and
corrective / preventative actions implemented. Corrective / preventative actions are to be noted on the drill
effectiveness form and dealt with, in accordance with section 20 subsection ‘Rectification Action Plan (corrective
action / preventive action) / System Improvement’ of this plan.
The Project and Emergency Management Teams are deemed competent and appropriately trained once
completing the training as detailed in Table 4 below.
Table 4 – Emergency Training Requirements
Organisation
Organisation
Provide First
HLTAID001
HLTAID003
Procedures
Emergency
Emergency
Emergency
Operate as
Fire Safety
Shadforth
Shadforth
Induction
Training
Training
Lead an
Provide
Control
Control
Project
Part of
Paper
Paper
CPR
Aid
Construction Manager ✓ ✓ ✓
Project Manager ✓ ✓ ✓
WHSE Advisor ✓ ✓ ✓
Foreman ✓ ✓ ✓
Emergency Warden ✓ ✓ ✓ ✓
Emergency Officer ✓ ✓ ✓ ✓
First Aid Officer ✓ ✓ ✓ ✓ ✓ ✓
Emergency & First Equipment
Workplace emergency and first aid equipment requirements are identified by a member of the Emergency
Management Team or a person who has undertaken the qualifications of an emergency officer or equal or who
has completed the training as per Table 3. Emergency and first aid equipment is inspected, and maintenance
requirements assessed as part of Shadforth auditing and inspection processes, conducted by the compliance
team documented on project compliance audit IMS-05-76.
Emergency equipment will be identified by the completion of Project Emergency and First Aid Requirements
Risk Assessment Form IMS-05-32.
Emergency equipment that is identified will be added to the site’s calibration register e.g. air horns, UHF
handsets or base stations, fire extinguishers, first aid kits, snake bite kits.
15. INCIDENT MANAGEMENT
Shadforth are committed to reducing the cost in pain and suffering and loss of earnings of all workers,
contractors and visitors, and disruptions to work or damage to the environment. Efficient management of all
workplace incidents is a fundamental objective of the business. To this end, Shadforth have implemented an
Incident Management Procedure IMS-02-09 which is followed in the event of an incident. This procedure is
displayed in the site’s office.
Incidents are classified in line with the consequences stated in Shadforth risk matrix. Incident severity
classifications are as follows;
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▪ Insignificant – A near miss, no injuries, asset, plant or environmental damage / theft less than $1000
▪ Minor – First aid treatment required (FAI), asset, plant or environmental damage / theft less than $10,000
but more than $1,000
▪ Moderate – Medical treatment required (MTI), asset, plant or environmental damage / theft less than
$100,000 but more than $10,000
▪ Major – Lost time injury (LTI), asset, plant or environmental damage / theft less than $1,000,000 but more
than $100,000. A Notifiable Incident
▪ Catastrophic – One or more fatalities, traumatic or severe disabling injury, asset, plant or environmental
damage / theft more than $1,000,000. A Notifiable Incident
A Notifiable Incident
As defined in the WH&S Act 2011 Part 3, Sections 35, 36 & 37, A notifiable incident means—
▪ the death of a person; or
▪ a serious injury or illness of a person; or
▪ a dangerous incident.
Notifiable Incident Requirements
Where an incident is notifiable, the incident site must not be disturbed, until an inspector arrives at the site
or directs otherwise (whichever is earlier). The person with management or control of the workplace is
responsible for preserving the incident site, so far as is reasonably practicable.
Shadforth have implemented a Critical Incident Procedure IMS-02-03 in the event of a catastrophic incident
occurring. This procedure is to be conducted in line with the requirements of Shadforth incident, emergency
management, and injury management & rehabilitation procedures and include information regarding;
▪ Roles and responsibilities of personnel involved, assessing, and managing the incident
▪ Management of the rehabilitation and return to work processes
▪ Counselling and employee assistance resources
Incident Notifications
Incidents are reported as per the requirements of the procedure. It is the responsibility of the person/s involved
in the incident to report the incident to their supervisor, it is the Compliance Managers responsibility for notifying
the relevant regulatory bodies, and it is the Project Managers responsibility to notify the client within any
designated timeframes advised.
Internal and external notifications are to be communicated in line with the procedure and contractual/client
requirements. Incident reports are to include but not be limited to the below information relating to the incident;
▪ Detailed description of the incident
▪ Classification and severity
▪ Location, date, and time
▪ Personnel involved
▪ Medical treatment details
▪ Asset, plant, and environmental damage or theft details
▪ Corrective and preventative measures
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Incident notifications are completed on the Incident Notification Form IMS-05-20. This form is to be used for all
incidents including near misses. All incident forms are to be accompanied with a Rectification Action Plan IMS-
05-69 to address the Corrective and preventive measures identified, as a result of all incidents on this project.
Records relating to incidents are kept in the PCP and emailed to the Compliance department. All incidents are
registered in Shadforth viewpoint system, with all documentation pertaining to notifiable incidents kept for a
minimum of two years.
Incident Investigation
Where an incidents severity is classified as moderate, major, or catastrophic and/or as deemed necessary by
the Compliance Manager then an Incident Investigation Form IMS-05-19 is to be completed by the WHSE
Advisor or the Project Management Team.
Incident management personnel on this project are competent and appropriately trained in Shadforth incident
investigation process and have completed the Incident Investigations Training Paper_IMS-11-37
Following an investigation, a RAP will be raised outlining any corrective or preventative actions identified from
the investigation. Where the investigation identifies a system deficiency or improvement requirement, this will
be added to the continuous improvement register for follow up by the Compliance Manager. Details relating to
factors that led to the incident and subsequent close out of the RAP and review by Senior Management, will be
undertaken in line with section 17 of the manual and section 20 of this Plan.
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16. CONSTRUCTION ENVIRONMENTAL MANAGEMENT PLAN
Environmental Objectives
The purpose of this plan is to provide a guideline to manage construction in accordance with the approval
conditions and sub-plans to avoid or minimise project impacts on the environment and community. The CEMP
will promote a culture of environment and sustainability awareness that empowers all personnel involved in the
project activities to make informed decisions about environmental risks, impacts and mitigation measures.
Shadforth have a site-specific Environmental Manager on this project.
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Environmental Aspects
The environmental aspects on this project include:
▪ Air Quality
▪ Noise and Vibration Control
▪ Water Quality
▪ Erosion & Sediment Control
▪ Waste
▪ Flora and Fauna
▪ Acid Sulphate Soils
▪ Cultural Heritage
▪ Pest Control
▪ Fire Ants
All environmental aspects are inspected and monitored throughout the project by the project management team,
and as part of the WHSE Advisor’s weekly inspections. A Project Daily Environmental Conditions Form IMS-05-
30 is used to record the weather conditions throughout the project
Air Quality
Shadforth aim to prevent and minimize the impact on the quality of air due to construction activities associated
with this project. Shadforth construction processes have the potential to affect air quality caused by dust,
emission from machines, and odours from chemicals.
Air quality is managed in accordance with the air quality criteria under the Environmental Protection (Air) Policy
2008. Control measures to manage dust, fumes, and odours on this project are outlined in Table 6.
Table 6 – Air Quality Control Measures
Hazard Control Measures
▪ Site water to suppress the dust.
▪ Avoid dust generating activities such as haulage during dry and windy
Dust conditions.
▪ Engineering controls to stabilise exposed areas. For example,
polymers, geofabric, mulch, seeding, revegetation.
▪ Machines are maintained and serviced regularly.
Fumes - Plant and
▪ Usage of modern fleet.
Equipment Fumes
▪ Shut down machines when not in use.
▪ Appropriate usage and storage of paints, solvents and chemicals.
Odours - Paints, ▪ Refuelling of machines away from nearby residents.
Solvents and
Chemicals ▪ Storage of chemical in bunded areas
▪ Spill kits available during refuelling activities
Dust monitoring is complaint driven. In the event of a dust complaint the project management team apply the
following procedure
▪ Investigate the complaint through consultation with the complainant and client.
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▪ Review the type, location, and duration of the site activity, weather conditions, and other events occurring
at the time of the complaint.
▪ Implement mitigation measures to minimise further impacts.
▪ Communicate the actions taken and the outcomes of the investigation to the complainant and to the client.
If instructed by the regulator, Shadforth will;
▪ Perform monitoring in accordance with Australian standards at the location from which the complaint arose
or a location requested by the regulator. Dust monitoring will be recorded on the Dust Monitoring Form IMS-
05-61.
▪ Report the monitoring results
▪ Review control measures.
▪ Implement further mitigation measures if required.
▪ Inform the complainant and the client of actions taken to close out the complaint.
Dust Monitoring
Unless specified otherwise, the method for undertaking dust monitoring on this site is to monitor dust deposition
rates using a dust deposition gauge. The method for this is set out in the ‘Australian/New Zealand Standard:
Methods for sampling and analysis of ambient air: Method 10.1: Determination of particulate matter – deposited
matter – gravimetric method (AS/NZS3580.10.1:2003). Dust deposition.
The criteria for compliance with dust deposition are as follows: When pre-construction (baseline) monitoring
has been undertaken at the site, the limit for dust deposition, which will be described as "Insoluble
solids" in the results, is 2g/m2/month (30day average) above the baseline levels. When there is no
baseline levels for dust deposition on the site, the limit for "Insoluble Solids" is 4g/m2/month (30 day
average) (120mg/ day). These values are based on nuisance levels, and 4g/m2/month is when dust
deposition is likely to occur on houses, furniture, or private property.
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Noise and Vibration
During construction, Shadforth aim to prevent or minimize the impact of noise and vibration on local residents.
Plant and machinery cause noise and vibration, which has the potential to inconvenience nearby residents, and
damage surrounding infrastructure.
Noise emissions are to be managed in accordance with Australian Standard AS2436, and work hours must
comply with Environmental Protection (Noise) Policy (2008), QLD Government Noise Advisory Standard (2004)
(according to the Workplace Health and Safety Act 1995), and Local Council bylaws.
Vibration is managed in accordance with air blast overpressure limits provided in Environmental Protection
Regulations (2008). If requested by the client an assessment of the potential impacts is undertaken in
accordance with AS2187.
Control measures to manage Noise and vibration are outlined in Table 7.
Table 7 – Noise & Vibration Controls
Location Noise Control Vibration Control
▪ Silencing ▪ Use low-impact methods where
▪ Dampening possible
Treatment at Source
▪ Servicing or replacement of plant ▪ Sequencing operations
and machinery ▪ Maintain plant and machinery.
▪ Locate plant and machinery
▪ Locate plant and machinery away
Treatment of away from noise sensitive areas.
from vibration sensitive areas.
Transmission Path ▪ Use bunding, enclosing, and
▪
screening.
▪ Advise neighbouring
Treatment at the ▪ Advise neighbouring communities
communities of expected
Receiver of expected construction vibration.
construction noise.
In the event of a noise and vibration complaint the project management team apply the following procedure
▪ Investigate the cause of the complaint through consultation with the complainant and report the complaint
to the client.
▪ Review the location and duration of the site activity, weather conditions, and other events occurring at the
time of the complaint.
▪ Implement mitigation measures to minimise further impacts.
▪ Communicate the actions taken and the outcomes of the investigation to the complainant and to the client.
If instructed by the regulator, Shadforth will,
▪ Perform monitoring in accordance with Australian standards at the location from which the complaint arose
or a location requested by the regulator. Noise monitoring will be recorded on the Noise Monitoring Form
IMS-05-62
▪ Report the results of the monitoring.
▪ Review control measures and implement further mitigation to reduce risk if required.
▪ Inform the complainant and client of actions taken to close out the complaint.
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Water Quality
Shadforth manage water quality to prevent or minimise the impact to the environment surrounding this project.
Construction processes have the potential to cause soil erosion, and sediment and nutrient transportation, which
may impact the surrounding environment.
Water quality is to be managed under the Environment Protection Act (1994), ANZECC 2000 Water Quality
Guidelines for Aquatic Ecosystems and the Environmental Protection (Water) Policy (2009) (previous 1997).
During construction, the release of site water into the surrounding environment may be unavoidable due to
heavy rainfall or ground water seepage. Monitoring must occur to ensure that the water quality parameters listed
in Table 8 are adhered to prior to any release of site water, in addition, there are to be no gross pollutants,
visible films, or detectable odours in the associated waterways. The Sediment Basin Discharge Form IMS-05-
65 is used to record the release of site water. As mentioned in this document, a site specific ESCP will be
developed for the project.
Table 8 – Site Water Release Parameters
Test Release Parameter
pH 6.5 - 8.5
Oil and Grease No visible film or detectable odour
Total suspended soils 50 mg/litre maximum
Iron floc and scum None visible
Floating matter None visible
Electrical Conductivity 800μS/cm
Dissolved Oxygen 6mg/L
Total Iron 0.3mg/L
Total Aluminium 0.2mg/L
Turbidity 50 NTU no greater than 10% of background
If water quality exceeds these levels, and is released into the environment, there is potential for environmental
harm. In this instance an incident investigation takes place, and the regulatory authority may need to be notified.
Erosion and sediment controls, and management of waste, hydrocarbons, plant and machinery are methods
used by Shadforth to maintain compliance with water quality criteria. It is the responsibility of the project
management team to ensure that control measures are in place. To ensure that water quality is maintained,
monitoring must occur at all stages of the project as identified below;
▪ Pre-Construction - Monitor waterways prior to construction to identify baseline parameters.
▪ During Construction – Monitor waterways to ensure no change in water quality.
▪ Post Construction – Monitor waterways to assess if any impact caused by the project.
Water quality data is recorded on the Water Quality Monitoring Form IMS-05-58. Water quality monitoring
records are kept onsite in the project compliance folders.
Erosion & Sediment Control (ESC)
Shadforth have a site-specific Erosion and Sediment Control Plan (ESCP) for this project. The ESCP outlines the
proposed soil and water management requirements for the site during the civil construction process as well as
the stabilisation requirements upon completion. The ESCP details the management and treatment of sediments
washing into the existing drainage systems onsite or the adjacent water courses. It also outlines the erosion risk
presented by the project works. This is managed through the Revised Universal Soil Loss Equation (RUSLE)
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The ESCP is designed in compliance with,
▪ Best Practice Erosion and Sediment Control (IECA, 2008)
▪ State Planning Policy (DILGP, 2017)
▪ Appendix B – draft (IECA, 2018)
▪ Complying with the SPP – Technical Note for Government Development Assessment Compliance Officers
(Healthy Land and Water, 2018)
Shadforth aim to minimise the movement of soil from its source, and sediment release outside the construction
site. This project has the potential to cause soil erosion, sediment loss, and sediment deposition which may
impact the surrounding environment and waterways.
An ESC plan is developed by the Environmental Advisor, CPESC Consultant, or the client prior to construction
commencing. The plan details the necessary ESC methods required on this project. ESC methods applicable
to this project are outlined in Table 9.
Table 9 – ESC Control Methods
ESC Method Function
▪ Contain water on site until it can be treated and tested to ensure
Sediment Basins compliance with water quality parameters.
▪ Control discharge of contaminated water.
▪ Isolate existing clean water flows through site.
Clean Water Drain
▪ Prevent clean water from entering the site.
Dirty Water Drains ▪ Capture site water and direct to sediment basin.
Shaker Grid / Wheel Bath ▪ Minimise sediments leaving site on vehicles.
▪ Prevent erosion.
Sediment Fence
▪ Minimise sediment deposition in surrounding environment.
▪ Used in water bodies to minimise the movement and flow of
Sediment Curtain
sediments.
▪ Surface stabilisation
Geofabric
▪ Dust minimisation.
▪ Surface stabilisation
Hydro mulch / Mulch
▪ Dust Minimisation.
▪ Surface stabilisation
Soil Polymers
▪ Dust minimisation.
Rock Checks ▪ Reduce flow rate in drains and waterways to minimise scour.
Straw Bales / Coir logs ▪ Reduce flow rate in drains and waterways to minimise scour.
Rock ▪ Prevents scouring by protecting surfaces.
▪ Prevents erosion and sedimentation through surface permanent
stabilisation.
Landscaping & Vegetation
▪ Prevents dust.
▪ Provides aesthetically pleasing finish to construction works.
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ESC measures are monitored as part of Shadforth inspection process by the Foreman and the WHSE Advisor.
Where ESC measures are inadequate, rectifications are implemented. If sediment is released off site due to an
ESC failure or deficiency, a containment and recovery operation is conducted.
Waste
Shadforth ensure the waste is managed onsite. The waste objectives of this EMP is site specific and aims to
▪ Nominate the project’s monitoring and reporting requirements in relation to waste; and
▪ Monitor the effects of management and mitigation measures.
It is intended that a waste program be developed and implemented at the worksite to support the management
of waste impacts due to construction of the project. Design and construction of the Project will adopt a waste
management hierarchy outlined below:
1. Avoid and reduce
2. Re-use
3. Recycle
4. Recover energy
5. Treat and dispose of waste.
Waste management for this site shall comply with the requirements of the Environmental Protection (Interim
Waste) Regulation 2011 as well as all state legislation.
All litter, general waste, construction waste, human waste, used oils and other surplus materials shall be
collected progressively. As waste accumulates, it is segregated, and either transported offsite, reused, or
recycled if possible. Green waste is reused onsite where feasible. Chip and mulch cleared as part of project
works is reused as mulch material for landscaping purposes. Reusing and recycling helps reduce the amount
of waste disposed into landfill. Waste is not burnt or buried onsite unless approved in writing.
General waste, and regulated waste is defined under the Environmental Protection Regulation. Environmental
Protection (Regulated Waste) Amendment Regulation 2018 prescribes what materials constitute regulated
waste and waste that is not regulated waste. Certain waste management activities, including the transport of
waste, are Environmentally Relevant Activities (ERAs) and require approval under the EP Act. The
Environmental Protection Regulation also contains requirements for the handling of specific waste streams. The
Queensland Waste Avoidance and Resource Productivity Strategy (2014–2024) provides a strategic view of
resource recovery and sets targets for commercial, industrial and construction reuse within Queensland. Key
activities that will generate or contribute to waste material throughout construction of the Project include:
▪ Spoil material from earthworks excavation
▪ Construction waste associated with the construction activities
▪ General solid waste generated by site staff, visitors and other personnel
▪ Liquid waste from the treatment of groundwater and wash-down activities.
Potential waste related impacts could include the following:
▪ Harm to flora, fauna and the surrounding environment
▪ Harm to human health
▪ Dust resulting from the inappropriate storage, handing and disposal or excavated material
▪ Soil and water including surface water and groundwater contamination from inappropriate storage, spills,
and handling
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Mitigation measures may be implemented to achieve the nominated environmental outcomes and performance
criteria.
The following general requirements for waste management is provided below:
▪ Site management to ensure that there are adequate waste bins for the site area
▪ Waste materials to be separated on site and recycled wherever possible
▪ Allocate sufficient waste storage for the entire worksite
▪ Inductions to cover site rubbish disposal.
▪ Identify and implement strategies for the reuse of waste products generated during construction works.
▪ Transfer kerb and pavement materials (concrete, asphalt) to crushing and recycling plants
▪ Segregated and labelled bins for different waste streams
▪ Collect empty oil and fuel drums and other containers for return to licensed recycling facilities by a licensed
waste contractor
▪ Waste unable to be re-used, recycled or recovered must be disposed of in appropriately licensed
commercial landfill sites and sewage treatment systems
▪ For any contaminated soil or in-situ contaminated material that is identified onsite, works in that area will be
stopped immediately and the area declared a no-go zone until the extent and nature of the contamination
is identified. Depending on the type and nature of contaminated material, a treatment process will be
determined, and the material will be excavated if possible and removed from site via a suitably qualified and
licensed waste contractor. Alternatively, it may be stockpiled and segregated onsite where it can be treated
and tested to determine if the contamination remains.
Several initiatives are in place at Shadforth to provide best practice resource recycling, and reuse of certain
materials. For example, Shadforth reuse its waste concrete. Concrete waste, in the form of excess concrete
from concrete trucks and decommissioned footpaths etc. is stored onsite and transported to a Shadforth
processing facility. This concrete is crushed, and then converted into materials that can be reused onsite, such
as road base. Another initiative is during the bulk earthworks process, which involves the stripping and
stockpiling of topsoil for placement on final lots. All water for site dust suppression is sourced from onsite
storages where practical.
Shadforth use several waste contractors across the region. The waste contractors are all licensed operators,
such as JJ Richards, Kartaway, Cleanaway, and Whale Bins. These operators have a range of skip and
commercial bins available.
Monitoring will be undertaken at various sensitive receptors to validate the impacts predicted for the project and
to measure the effectiveness of environmental controls and implementation of this WMP. The monitoring also
helps in addressing any potential community complaints that may be made. The monitoring requirements
specific to waste are outlined below.
▪ Routine daily site inspections that include monitoring capacity of waste storage facilities and arranging
collections as required,
▪ Monitoring for the presence of vermin or odours in association with waste storage or handling and
monitoring for the presence of litter and general worksite tidiness
▪ Monitor for the presence of vermin, insects and pest levels and implement appropriate control measures,
as required
In the event of a waste management complaint the project management team apply the following procedure;
▪ Investigate the complaint through consultation with the complainant and client.
▪ Review the location and duration of the site activity, weather conditions, and any other events occurring at
the time of the complaint.
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▪ Implement mitigation measures to minimise further impacts.
▪ Communicate the actions taken and the outcomes of the investigation to the complainant and to the client.
If required waste tracking will be undertaken to ensure waste is disposed of adequately and managed correctly.
The Project Waste Register Form IMS-05-59 will be used to evidence this process.
Flora and Fauna
Shadforth aim to minimise impacts on native flora and fauna during the operation of this project by managing
the vegetation removal process and the protection of fauna species within proposed project and remediation
areas. Impacts on flora and fauna can be derived from vegetation clearing, general operation of vehicles and
machinery leading to death or injury of fauna, and the introduction of pest species. Prior to any works onsite a
suitably qualified
It is the responsibility of the project management team to ensure that the mitigation measures are complied
with. The clearing works for this project will follow general principles for vegetation clearing.
Phase 1 - Tree Protection Fencing to be installed
Phase 2 - Pre-start Meeting
Phase 3 - Fauna Inspections and Management
Phase 4 - Undertake Bulk Clearing
During the clearing stage, vegetation will be mulched. A mulch stockpiling location will be designated in an
easily accessible area allowing material to be easily delivered and stored. Cleared vegetation free of weeds is
to be reused on or off the project site. Recycling techniques include mulching, tub-grinding, wood chipping and
salvage (e.g. custom milling). Trees with identified hollows should have the hollow section preserved and
should be suitably mounted on nearby or adjacent suitable trees. As a minimum Shadforth adopt the following
procedures:
▪ Only surveyed, designated vegetation is to be cleared.
▪ Designated “No Go Zones” are signed with barricading in place.
▪ Workers do not handle or relocate fauna.
▪ Appropriately qualified professionals are commissioned for all spotting and relocation activities.
▪ Any required monitoring is undertaken.
▪ Injury or death of native animals is reported.
Injury or death of native fauna is reported immediately to the Project Manager and if required recorded on the
Project Fauna Register Form IMS-05-60. Shadforth Project Manager is responsible for notifying the client and
all other required personnel
Acid Sulphate Soils
Shadforth aim to minimise the impact of acid sulphate soils on the surrounding environment. The disturbance
of acid sulphate soils due to construction activities may cause the mixing of acid deposits with surface water
and or groundwater. This results in the formation of acidic waters. Acidic waters have the potential to impact
aquatic flora and fauna if they enter these environments.
Shadforth must comply with the following acid sulphate soil legislative documents.
▪ Integrated Planning Act 1997,
▪ State Planning Policy 2/02, Planning and Managing Development Involving Acid Sulphate Soils 1.0
▪ State Planning Policy 2/02 Guideline, Acid Sulphate Soils
▪ Environmental Protection Act 1994,
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▪ Environmental Protection (Water) Policy 2009
▪ Queensland Acid Sulphate Soil Technical Manual
It is the responsibility of Shadforth Project Management Team to ensure that all potential and actual acid
sulphate soils are identified onsite, prior to earth works commencing. Treatment of acid sulphate soils is
conducted, in accordance with the soil treatment section in the Queensland Acid Sulphate Soil Technical Manual
2002. In addition, an Acid Sulphate Soil Management Plan IMS-04-04 may be developed to assist in the
management of acid sulphate soils.
Potential Acid Sulphate Soils
Potential acid sulphate soils are soils containing iron sulfides (commonly pyrite), which have the potential to
produce sulfuric acid if they are drained or excavated. Preliminary investigation can be carried out using the
field test for peroxide oxidised pH (pHFOX), and identification confirmed by laboratory analysis.
Actual Acid Sulphate Soils
Actual acid sulphate soils are soils that have already undergone oxidation to produce acid. This results in a soil
pH of less than 4. Actual acid sulphate soils often exhibit a yellow and/or red mottling in the soil profile. If these
soils still contain sulfides, they have the potential to produce more acid if allowed to oxidise further. This would
be identified by a further decrease in pH. Actual acid sulphate soils should also be confirmed by laboratory
analysis.
Cultural Heritage
Shadforth take all reasonable and practical measures to ensure the protection and preservation of any potential
cultural heritage. Shadforth operations have the potential to impact cultural heritage through the use of vehicles
and machinery, moving earth, and by clearing vegetation.
A general duty of care is required for the following statutory provisions.
▪ Aboriginal Cultural Heritage Act (Old) 2003
▪ Queensland Heritage Act 1992
▪ Australian Heritage Council Act 2003
▪ Aboriginal and Torres Strait Islander Heritage Protection Act 1984
Most cultural heritage artefacts are identified and managed by the client prior to construction. However, if any
sign of potential artefacts are discovered throughout the duration of the project, work ceases immediately, the
area is isolated, and Shadforth Project Manager informed. No further work is undertaken until the relevant
authorities give clearance. All identified cultural heritage artefacts are documented on the Cultural Heritage
Artefacts Form IMS-05-66.
A search request can be undertaken prior to construction using the following website www.datsip.qld.gov.au
Pest Management
Shadforth undertake all reasonable and practical measures to ensure that invasive species are not transported
into unaffected areas during construction. Spreading of weeds and weed seeds, plant pathogens, insects, and
pest animals, has the potential to affect natural ecosystems. A general duty of care for the management of
invasive species is imposed by the following legislation.
▪ The Land Protection (Pest and Stock Route Management) Act 2002
▪ The Land Protection (Pest and Stock Route Management) Regulation 2003
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In addition, pest management plans are consistent with legislation and guidelines published on the relevant
government website. The following links provide information on invasive species requirements.
http://www.daff.qld.gov.au/plants/weeds-pest-animals-ants/legislation-policies-permits/policies-and-guidelines
Different classes of pests require different levels of management. State guidelines must be viewed for
requirements depending on the class of the invasive species. Pest management on site is conducted in line with
the following process.
▪ Pest species are identified at the construction pre-commencement meeting, removal or management of
these species occurs where required
▪ All site personnel are informed of the locations and management of the invasive species.
▪ Heavy vehicles working on site are not removed from the job unless inspected by a certified inspector.
▪ Site vehicles remain on designated haul roads to prevent pest dispersal.
▪ If invasive species are sighted outside of restricted areas, the project management team are to notify the
client.
The Weed Hygiene Declaration Form IMS-05-64 is used to record all movements of plant in and out of the
project located within a declared weed infested zone.
Fire Ants
Shadforth takes all reasonable and practical measures to ensure fire ants are not spread through construction
activities associated with this project. Fire ants have been identified as a category 1 restricted pest under the
Biosecurity Act 2014. This site is not located in a Fire Ant Biosecurity Zone.
17. CONSTRUCTION ACTIVITIES
All construction activities are undertaken by Shadforth in line with client, council and state specifications,
standards and requirements. Refer to the TOD Project Specific Specifications.
Clearing and Grubbing
The Project Manger shall perform the following pre-commencement checks:
• Confirm that a permit/authorisation to clear and vegetation is in place;
The project team shall perform the following pre-commencement checks:
• Confirm that the survey set out for clearing is adequate and that the boundary of the area to be cleared is
clearly identified;
• Confirm that trees to be salvaged are clearly marked;
• Confirm that an excavation permit is in place;
• Confirm the location of existing services;
• Ensure that the equipment is safe and appropriate for the required tasks;
• Brief the work crew on the extent of the work.
The Foreman will ensure that clearing and grubbing does not take place outside the defined boundaries as per
the drawings.
Cleared and grubbed material will be disposed of as directed by the Superintendent.
The area is to be checked off by the Foreman.
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Preparation of Embankment Foundations (Natural Surface)
The Foreman shall perform the following pre-commencement checks:
• Confirm that the clearing and grubbing is complete;
• Obtain approval for areas for topsoil placement;
• Brief the work crew on the extent of the work;
• Survey pick up of ground surface
The stripping of natural surface will be performed in accordance with the specification.
The Foreman shall verify the depth of stripping is sufficient, including the removal of unsuitable material before
proceeding.
Where natural surface is deemed unsuitable, the Foreman shall gain approval from the Superintendent to
remove and replace the unsuitable material. Unsuitable material will be replaced and compacted in accordance
with the specification.
The Foreman shall arrange for testing of the ground surface.
Excavation
The Foreman shall perform the following pre-commencement checks:
• Obtain location of spoil areas;
• Confirm that the set out is adequate;
• Confirm that an excavation permit is in place;
• Confirm the location of existing services;
• Arrange for testing of material in excavations for use in embankment fill;
• Brief the work crew on the extent of the work.
Excavation shall be undertaken to the lines, levels and profiles as outlined in the drawings and specification.
Embankment Fill
The Foreman shall perform the following pre-commencement checks:
• Confirm the preparatory works are complete;
• Confirm that the set out is adequate;
• Confirm that material in cuttings is approved for use in embankments or gain approval of proposed imported
fill materials;
• Brief the work crew on the extent of the work;
Embankment fill shall be placed in accordance with the specification.
The Foreman shall verify material placement techniques and arrange for testing of embankment fill as required
by the specification.
Embankment (Subgrade) Trim
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The Foreman shall perform the following pre-commencement checks:
• Check that the set out for Subgrade trim is adequate;
• Brief the work crew on the extent of the work, making note of the survey system in place.
The Foreman shall not proceed with placing pavement materials until a survey check has been completed to
confirm that the embankment has been trimmed within tolerance.
The Foreman shall verify material placement techniques and arrange for testing of pavement materials as
required by the specifications.
Pavement Construction
If required, the Project Manager shall gain approval of material to be used as Pavement Material.
The Foreman shall perform the following pre-commencement checks:
• Confirm the preparatory works are complete
• Confirm that the set out is adequate;
• Brief the work crew on the extent of the work.
Pavement material shall be placed in accordance with the specification.
The Foreman shall verify material placement techniques and arrange for testing of pavement materials as
required by the specifications.
The pavement construction will be performed in accordance with good industry practice.
The Foreman shall either arrange a survey pick up of the pavement or use string lines and levels to confirm that
it has been trimmed to the tolerances as per specifications.
Stabilised Pavement
The Foreman shall provide daily production records, to the Principle, which detail:
• Hours worked
• Production rate
• Lot details
• Road name
• Chainage
Methodology for Stabilised Pavement
• Identify location:
• Lot description
• Chainage
• Area (m)
• Pulverise area to the required depth as per specifications or instructions
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• Cement Spreading:
▪ Record the required spread rate as per specification or instructions
▪ Record actual spread rate
▪ Mixing
▪ Mix the cement and in-situ material to a depth of 200mm or as per specifications, whilst conditioning for
moisture
▪ Compaction
▪ Use minimum required equipment for desired compaction
▪ Trim
▪ Trim surface to the desired height as per specifications or instructions
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Bitumen Surfacing
The Project Manager shall gain the following approvals prior to commencement:
▪ Verify that the subcontractors method and equipment has been approved by the Superintendent;
▪ Obtain from the subcontractor certificates verifying that aggregate and bitumen products comply with the
specification
The Foreman shall perform the following pre-commencement checks:
▪ Ensure that surface preparation is in accordance with the specification;
▪ Ensure that road furniture is protected;
▪ Brief the subcontractor’s crew on the extent of the work;
Bitumen surfacing will be placed in accordance with the specification.
Tests will be taken in accordance with the specification.
Subcontract’s quality records will be collated for each scope of works, and submitted to the Superintendent for
approval.
Asphalt Pavements
The Project Manager shall gain the following approvals prior to commencement:
▪ Verify that the subcontractor’s method and equipment has been approved by the Superintendent;
▪ Obtain from the subcontractor certificates verifying that aggregate and bitumen products comply with the
specification.
The Foreman shall perform the following pre-commencement checks:
▪ Ensure that surface preparation is in accordance with the specification;
▪ Ensure that road furniture is protected
▪ Brief the subcontractor’s crew on the extent of the work.
Tack coating will be applied in accordance with the specification.
Asphalt will be laid and compacted in accordance with the specification.
Tests will be taken in accordance with the specification.
Subcontractor’s quality records will be collated for each scope of works.
Excavation, Installation & Backfill of Culverts
The Foreman shall perform the following checks before excavation and preparation of foundation commences:
▪ Confirm that the set out is adequate;
▪ Confirm that an excavation permit is in place;
▪ Confirm the location of existing services;
▪ Ensure that the equipment is appropriate for the required task;
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▪ Brief the work crew on the extent of the work.
The excavation of the pipe trench will be performed in accordance with the drawings and specification.
The Foreman shall confirm the Superintendent’s approval for the trench bottom.
The Foreman shall gain approval from the Superintendent for removal and replacement of unsuitable material.
The Foreman shall perform the following checks before culvert installation commences:
▪ Confirm approval of bedding material;
▪ Ensure that the equipment is appropriate for the required tasks;
▪ Confirm that the setting out for line and level is adequate;
▪ Brief the work crew on the extent of the work and ensure they understand and follow correct placing
techniques.
Construction of drainage culverts will be using a negative or positive projection method.
Reinforced concrete pipes and box culverts will be installed in accordance with the drawings and the
specification.
Pipes will be laid with suitable lifting equipment, with socket ends facing upstream.
The Foreman shall perform the following checks before backfilling commences:
▪ Confirm that backfill material is free from organic matter;
▪ Ensure that the equipment is appropriate for the required tasks;
▪ Brief the work crew on the extent of the work.
Backfilling will be performed in accordance with drawings and specifications.
Where suitable, backfill will be obtained from culvert excavation.
Compaction will be achieved using a vibrating trench roller and/or vertical rammer.
Density tests will be performed as per the specifications.
Installation of Underground Services
The Foreman shall perform the following checks before excavation commences:
▪ Confirm that the set out is adequate;
▪ Confirm that an excavation permit is in place;
▪ Confirm the location of existing services;
▪ Ensure that the equipment is appropriate for the required task;
▪ Brief the work crew on the extent of the work.
The excavation of the services trench will be performed in accordance with the drawing and specification.
The Foreman shall confirm the Superintendent’s approval of the trench bottom.
The Foreman shall gain approval from the Superintendent for removal and replacement of unsuitable material.
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The Foreman shall perform the following checks before service installation commences:
▪ Confirm approval of bedding material;
▪ Ensure that the equipment is appropriate for the required tasks;
▪ Confirm that the setting out for line and level is adequate;
▪ Brief the work crew on the extent of the work and ensure they understand and follow correct placing
techniques.
Underground services will be installed in accordance with the drawings and the specification.
Draw cords and cable marker tape will be installed where required by the drawings and specification.
Services will be tested in accordance with the local authority requirements.
The Foreman shall perform the following checks before backfilling commences:
▪ Confirm that backfill material is free from organic matter;
▪ Ensure that the equipment is appropriate for the required tasks;
▪ Brief the work crew on the extent of the work.
Backfilling will be performed in accordance with the drawings and specifications.
Where suitable, backfill will be obtained from the trench excavation.
Compaction will be achieved using a vibrating trench roller and/or vertical rammer.
Density tests will be performed as per specifications.
Excavation and Foundation Preparation For Concrete Works
The Foreman shall ensure that the following pre-commencement checks occur:
▪ Confirm that the set out is adequate
▪ Confirm that an excavation permit is in place
▪ Confirm the location of existing services;
▪ Ensure that the equipment is appropriate for the required task;
▪ Obtain approval of spoil location
▪ Brief the work crew on the extent of the work.
When the excavation is down to the correct level, the Foreman shall complete the following checks:
▪ Inspect the foundation and place blinding concrete where required;
▪ Gain approval from the superintendent for the removal and replacement of unsuitable material.
Compaction tests shall be undertaken on the foundation in accordance with the specifications.
Where required on the drawings, the Foreman shall ensure that soil bearing tests are undertaken.
The Foreman shall obtain approval of the foundation prior to commencing formwork for concrete.
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Concrete Works
Materials and workmanship for concrete work shall comply with AS3600, other application Australian Standards
and the specification. This procedure ensures that work is controlled, monitored and recorded in accordance
with the Shadforth Quality System and ISO9001:2008.
The construction of concrete structures will be in accordance with the drawings.
The Foreman shall verify the following before placing any concrete:
▪ Confirm that the setting out and levels for each concrete structure, including the location of construction joints
is adequate;
▪ Sufficiency and conformance of formwork and reinforcement;
▪ Authorisation to place concrete has been obtained;
▪ Brief the work crew on the extent of the work.
The Foreman shall ensure that samples are taken and test cylinders are cast at the frequency defined in the
specifications.
Manholes
The Foreman shall perform the following pre-commencement checks:
▪ Ensure materials conform to the specification and drawings;
▪ Ensure equipment is suitable for the required task;
▪ Brief the work crew on the extent of the work.
The Foreman shall ensure that the manhole is excavated to line and level.
Sewer and stormwater manholes will be precast or poured in-situ and installed in accordance with the drawings.
The Foreman will ensure that step irons are stilled in stormwater manholes where the depth is greater than
1.5m.
Kerb and Channel
The Foreman shall perform the following pre-commencement checks:
▪ Ensure that bedding for the kerb and channel is in accordance with the drawings;
▪ Ensure equipment is suitable for the required task;
▪ Brief the work crew on the extent of the work.
Kerb and channel will be machine cast.
Expansion joints to be placed at intervals not exceeding 20m, full depth and with max 6mm packing.
Contraction joints between expansion joints shall be at regular intervals at no more than 5m intervals. Shall
consist of grooves 40mm deep and not more than 6mm wide.
The Foreman shall ensure that tests are taken at the frequency outlined in the specifications.
Topsoil and Landscaping/Grassing
The Project Manager shall gain the following approvals prior to commencement:
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▪ Verify that the subcontractors method and equipment has been approved by the Superintendent/
The Foreman shall perform the following pre-commencement checks:
▪ Ensure that surface preparation is in accordance with the specification;
▪ Verify that the topsoil is of high quality and capable of supporting plant growth;
▪ Brief the subcontractor’s crew on the extent of the work.
Topsoil will be placed in accordance with the specification.
Fertiliser and planting/seeding will be applied at the rates outlined in the specification.
The planted/seeded area will be watered at the frequencies outlined in the specification.
Fencing
The Project Manager shall gain approval of the fencing subcontractor.
The Foreman shall perform the following pre-commencement checks:
▪ Confirm that the set out is adequate;
▪ Confirm that an excavation permit is in place;
▪ Confirm the location of existing services;
▪ Ensure that the equipment is appropriate for the required task;
▪ Brief the fencing subcontractor on the extent of the work.
The fencing shall be performed by a competent fencer in accordance with the drawings and specification.
Installation of Rock Protection
The Project Manager shall gain the following approval:
▪ Approval of the rock source.
▪ Ensure cages and wire has been manufactured in accordance with the drawings and specification.
The Foreman shall perform the following pre-commencement checks:
▪ Ensure geofabric has been stored in accordance with the manufacturer’s recommendations;
▪ Ensure equipment is suitable for the required task;
▪ Brief the work crew on the extent of the work.
The Foreman shall ensure that geofabric has been installed in accordance with the drawings, specification and
manufacturer’s recommendations.
Rock protection shall be installed in accordance with the drawings and specification.
Where indicated on the drawings, containment concrete shall be placed over the top of the rock protection.
Grouting
The Project Manager shall perform the following checks:
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▪ Gain approval of the Grout Product from the Superintendent;
The Foreman shall perform the following checks before grouting commences:
▪ Ensure that base plate reservations have been thoroughly cleaned;
▪ Confirm that base plate reservations have been soaked for a minimum of 24 hours;
▪ Ensure that an MSDS is available for the grout product in use and that all safety precautions have been
implemented.
Grout will be prepared, mixed and installed in accordance with the manufacturer’s recommendations.
Backfill to Structures
The Foreman shall perform the following pre-commencement checks:
▪ Ensure concrete has been cured in accordance with the specification;
▪ Ensure backfill material is free from organisation matter and suitable for use;
▪ Ensure equipment is suitable for the required task;
▪ Brief the work crew on the extent of the work.
Structures shall be backfilled in accordance with the drawings, taking care to bring material up all sides of the
structure in a uniform manner.
The Foreman shall ensure that compaction tests are taken at the frequency defined in the specifications.
Once pre-commencement checks have been performed, it is Shadforth Foreman’s responsibility to ensure that
works are constructed in line with project drawings and specifications, and that survey and testing is carried out
throughout construction. It is the Project Manager’s responsibility to verify the correct completion of works, and
ensure that all required testing and survey has been conducted and documented for handover to the client.
Vehicle Management Plans (Site Specific) - The establishment of site specific Vehicle Management plans
(VMP’s) will address issues relating to:
▪ Parking onsite.
▪ Traffic flow on site.
▪ Pickup and delivery to site.
▪ Set down areas.
▪ Removal of waste from site.
▪ Essential services provided to the site
▪ Storage of plant not in use
▪ Traffic movement around/near the site
The VMP will be implemented in accordance with the Vehicle Management Plan Procedure IMS-02-30. VMP’s
will be constructed through consultation and communication with the Project Engineers, Supervisors and
workers. The VMP must be communicated to workers as part of the induction process. The VMP may be
amended where any change to the site dictates the necessity for a change. Where the VMP has been amended,
it must be communicated to the workers through pre-starts and Tool box talks.
Equipment – A register will be provided in the PCP that will evidence equipment on site, is in calibration and/or
properly test and tagged as per statutory requirements. This includes but not limited to, safety equipment e.g.
chains, slings, electrical, gas detectors, fire extinguishers, monitoring equipment, harnesses, tripods etc through
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the use of site specific registers contained in PCP and recorded on the Project Calibration - Test & Tag Register
Form IMS-05-70.
18. PROJECT RULES
Vehicle Management
▪ VMP’s (Vehicle management plan) must be adhered to at all times whilst operating a vehicle or plant onsite.
▪ Private cars are only permitted in designated car parks areas
▪ All Light vehicles must be reverse parked in designated areas
▪ All Vehicles / Plant onsite must have an operational Flashing Light, Reverse Warning beeper and UHF radio
▪ All plant and equipment must be of a serviceable and structurally sound condition and that before works
start, a daily prestart inspection is completed.
▪ All operators of a vehicle or plant and equipment must be appropriately licensed or assessed for
competency. All operators are to abide by speed limits, road rules, weather conditions and signage, as well
as to adhere to the conditions of the license.
▪ The use of mobile phones while driving or operating plant or machinery will not be tolerated.
▪ A spotter will guide vehicles or plant reversing onto or off site where there is potential for interaction with
other vehicles/plant or people. All plant and Machinery and Heavy Vehicles/Trucks coming onto site are
required to have the following
o Plant Hazard/Risk Assessment
o Operators Manual (Plant Only)
o Maintenance history and Qualifications of the person/s conducting the maintenance
o Plant Inspection Form completed by Shadforth representative
o Quick Hitch Inspection Report (where applicable)
Fit for Duty and General Conduct / behaviour
▪ Non-prescribed medications, illegal drugs or alcohol are not permitted onsite
▪ All persons must be medically fit to attend the workplace and not be impaired by the effects of alcohol,
prescription or other drugs, or fatigue. Shadforth also reserves the right to conduct random drug and alcohol
assessments at any time and on any Shadforth sites.
▪ Conduct / behaviour that is classed as Bullying or Harassment will not be tolerated – All persons are to be
treated in a civil and courteous manner
▪ Theft of any kind will not be tolerated and will be reported directly to the police
Excavations / Ground Penetrations
▪ All ground Penetrations / protrusions are to have fixed covers
▪ Work that involves a man-made or machine cut, cavity, trench or depression in the earth’s surface formed by
earth removal will only proceed when all underground hazards (i.e. pipelines, electrical/communication cables)
have been identified, physically located, protected and where required, isolated.
Electrical
▪ All electrical equipment must be tested and tagged and within current test date
▪ All portable electrical equipment must have RCD protection
▪ Double adapters, piggyback adapters or domestic rated power boards must not be used onsite
▪ All electrical leads are to be kept out of water
General Rules
▪ All accidents, incidents, and near misses must be documented & immediately reported to the Foreman
▪ All workers on the site must have undergone the General Industry Induction and provide evidence i.e.
Blue/white card and evidence of competency to undertake the activity they are to perform.
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▪ All hazards are to be reported to a Shadforth supervisor and control measures implemented
▪ No pets are allowed on site at any time
▪ Hazardous chemicals must be accompanied by valid Safety Data Sheet (SDS) and be recorded on the
Hazardous Chemical Register. Risk assessments should be carried out on all new Hazardous chemicals,
where practical an alternative non-hazardous substance is to be considered.
▪ Domestic ladders are not permitted onsite and only trestle ladders shall be used to support a plank.
▪ Where there is potential for a person to fall a substantial height that may cause injury – adequate edge
protection and fall arrest systems should be installed.
▪ All safety signs are to be in full view and are to be obeyed
▪ All fire safety precautions must be observed
▪ Safety devices are not to be removed without approval. This includes but is not limited to fencing, barricades,
warning signs, covers, bunding etc.
▪ All workers that are required to use a quick cut saw on site must have undertaken the course ‘RIICRC319D
Saw and cut concrete pavements to initiate planned cracks’ or Shadforth’s approved Training program.
o A high impact face shield must be worn when conducting quick cut saw activities
▪ A 5 liter or less fuel container fitted with an anti-spill nozzle must be used when refueling small plant and
equipment
PPE
At all times, Shadforth employees, contractors and visitors to this project shall wear mandatory personal
protective equipment (PPE). The minimum standard is;
• high visibility shirt with long sleeves or a high visibility vest over a long sleeve shirt
• Long pants
• Safety Eyewear
• Gloves or gloves on a clip attached to belt / pants
• A hard hat
• Steel Capped Footwear
Mandatory Task Specific PPE
• High impact Face Shields must be worn when quick cut saws are being used
• Respiratory masks must be worn when cutting materials that may cause dust
Respiratory Masks must be fit tested to each individual (a compliance certificate should be able to be produced
onsite to verify fit testing has occurred).
19. PROJECT FACILITIES
Manage general risk associated with workplace
Shadforth acknowledges their duty to manage general risk associated with workplace management under
chapter 3 of the Workplace Health & Safety Regulations 2011. In meeting this obligation Shadforth will ensure
the following has been implemented on this site:
▪ Provide and maintain adequate amenities and facilities including toilets, drinking water and washing and
eating facilities
▪ Shadforth acknowledges their duty in regard to ensuring all project compounds are kept neat and tidy and
free from any hazards.
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▪ Provide first aid as per section 14 of this plan
▪ Prepare an emergency plan as per section 14 of this plan
20. MEASUREMENT, ANALYSIS AND IMPROVEMENT
Shadforth implement measurement, analysis, and improvement processes on this project to ensure product
conformance, plant and equipment handling, maintenance and care, and system conformance.
Rectification Action Plan (corrective action / preventive action) / System Improvement
Shadforth has established and shall maintain documented procedures for the control of corrective / preventative
actions. The continuous improvement procedure IMS-02-25 outlines the required process involving Corrective
/ Preventative Actions and Rectification Action Plans. The process outline:
Indentification Review Implementation Record
Corrective / Preventative actions may be identified through:
▪ Non-conformances
▪ Internal / External audits
▪ Management reviews
▪ Incident investigations
▪ Site compliance inspections
▪ Sub-contractor inspections
▪ Emergency drills
▪ Safety breaches
Procedure for Corrective / Preventative Action:
Actions are documented on the Rectification Action Plan IMS-05-69 and issued to the supervisor or relevant
person, for the works for the close out of these items. Completed rectification action plans are sent to the
Compliance Manager for review. If any actions are not closed out in the nominated period, the rectification action
plan is to be sent to the Compliance Manager with the outstanding items highlighted. At the discretion of the
Compliance Manager, an outstanding item may be added to the Continuous Improvement Register IMS-06-05
for further follow up, closure and/or identification to Senior Management. Where this occurs, it will be
documented in the Bi-Monthly Meeting Minutes IMS-05-78.
If further items are identified that may impact the company business, the Compliance Manager may also raise
these items at the Senior Management Bi-Monthly Meeting and will be raised on the continuous improvement
register IMS-02-25.
Corrective / preventative actions raised on the Continuous Improvement Register IMS-02-25 are to be closed
out within the guidelines and timeframes, as specified in the continuous improvement register. It is the
Compliance Manager’s responsibility to ensure that outstanding actions/items on the continuous improvement
register are closed out. Monitoring of site specific corrective / preventative actions will be documented on the
Project Compliance Audit IMS-05-76, in line with section 5 of this plan. Outstanding corrective / preventative
actions will be identified in the audit. Any company wide issues, requiring lessons learnt to be communicated
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throughout the company with the use of tool box talks, safety alerts, training papers and education that will be
done in line with section 10 of the IMS Manual and section 10 of this Plan.
Project related corrective / preventative actions & rectification action plan (RAP)
Project related corrective / preventative actions & rectification action plan (RAP) will be dealt with in line with
the Procedure for Corrective / Preventative Action section of this plan and issued for non-compliance or hazards
identified in these areas:
Audits and Inspections
The audit and inspection process will include the issuing of a RAP where a corrective / preventative action is
required to remedy a non-compliance or hazard that has been identified. Audits will be kept in the project folders
on P Drive and recorded on the master audit tracking register IMS-06-04. Inspections will be documented on
project compliance inspection form IMS-05-79 through the Iauditor Software.
Inspections and Audits are used to evaluate the effectiveness of the company, project and task specific HIRAC
process and that work is undertaken in accordance with the SWMS’.
Incident investigations
A RAP will be issued as part of the incident investigation where a non-conformance or hazard has been
identified. The incident investigation will be documented on the Incident Investigation form IMS-05-169 and
rectification action plan documented on Rectification Action Plan Form IMS-05-69.
Emergency Evacuation Drills
A RAP will be issued as part of the emergency evacuation drill process. Any item identified as requiring a
corrective action or improvement will be documented as part of the emergency drill process. The rectification
action plan will be documented on Emergency drill effectiveness IMS-05-09.
General
A RAP may be issued for a general non-conformance or hazard identified on the project. This RAP may be
issued by Project Management, Shadforth Management or WHSE Advisors.
Product Conformance
Shadforth monitor and measure product conformance through the use of internal and external inspections,
external product testing, and internal survey. These requirements are outlined in the projects contract and are
managed by Shadforth Project Management Team.
In order to ensure product conformance, Shadforth project team divide work sections into lots. This ensures the
positive identification and traceability of work activities, and that the required measurement, testing, and
monitoring is carried out as per contractual requirements. Each lot includes a conformance report, inspection
and test plan, required survey and test results, and details of any non-conforming product.
Lot Conformance
Once a work lot is completed and conforms to the required standards and specifications, Documentary evidence
is made available to the client / relevant 3 rd party for sign off, prior to the next section of work starting. All lots
shall be recorded on the projects lot register.
Inspection and Testing
Shadforth Contractors Quality Representative (CQR) develops and implement project specific Inspection Test
Plans (ITP’s) to monitor and record progress of activities during this contract. These ITP’s clearly define lot
sizes, product testing requirements, and required hold points. If required, copies of the ITP’s are provided to the
client for approval prior to construction. Where the project specifications require the presence, inspection, and
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approval of the client for hold points, Shadforth ensure these are adhered to. All product testing is carried out
by a qualified testing subcontractor engaged by Shadforth project team. Additional ITP’s, checklists and forms
may be developed throughout the duration of the contract should the scope and nature of works be expanded
or change
Non-conforming Product
Non-conforming product is product that does not meet project specifications. If product is identified to be non-
conforming, the Non-Conformance Report (NCR) Form IMS-05-26 must be filled out, detailing the particular
problem and proposed solution to correct and prevent the problem recurring. It is Shadforth project team’s
responsibility to identify non-conforming product and implement the required corrective and preventative
measures. All NCR’s are reported to the client, as per the requirements of the contract. All non-conformances
are registered; the register indicates the status of each non-conformance.
Plant & Equipment Handling, Maintenance & Care
Plant and equipment, handling, maintenance and care is conducted through;
▪ All plant and equipment to be maintained in line with the Mobile Plant Procedure IMS-02-32.
▪ Operators undertaking daily pre-starts on the machines they are working with. This is evidenced on the
Prestart Checklist Form IMS-05-24
▪ Workers ensuring lifting equipment and HRA apparatuses they are working with, have been tested /
calibrated in line with manufacturers’ requirements
▪ WHSE Advisors undertaking Plant Hazard Assessments (PHA’s) on all plant, if required. PHA’s are
documented on the Plant Hazard Assessment Form IMS-05-27
▪ Foreman ensure emergency equipment is maintained and in date in line with manufacturers requirements
▪ Shadforth workshop team ensure plant and equipment is maintained and serviced in accordance with
manufacturer’s requirements, relevant legislation, codes of practice, and Australian standards. This is
monitored through viewpoint
▪ All maintenance to be conducted by qualified fitters in line with the Maintenance of Plant and Equipment
procedure IMS-02-37 and the Maintenance of Plant and Equipment permit IMS-05-95
The above is inspected as part of the WHSE Advisors inspection process
System Conformance
Shadforth maintain procedures for evaluating compliance with legal, project, and organisational requirements.
These requirements are monitored and measured using project meetings, audits, inspections, and reports.
Shadforth apply these procedures as outlined below;
▪ Project Meetings – Shadforth hold regular progress meetings on the project, as per the requirements set
out in section 10 of this Plan.
▪ Project Audits – Shadforth Compliance Advisors conduct audits on the project, on a quarterly or as
required basis using Iauditor. Audits are conducted to monitor compliance of this WMP and associated
procedures. Audits are carried out with the involvement of a member of the Project Management Team, a
ground worker, and a subcontractor’s representative.
o Where a rectification action has been identified resulting from the audit, it is the responsibility
of the Foreman, to ensure the item/s are rectified and evidence confirming rectification is in
place.
o Results from the audit are reported to the Project Management Team and the Compliance
Manager. Shadforth Compliance Manager ensures all audits are registered and results tracked
through a Project Audit Tracking Register IMS-06-04. Audit results are registered to ensure
rectification action plans are closed out and tracked to aid the measurement, analysis, and
improvement processes. Where an issue has been identified in relation to a procedure or
system failure it will be dealt with in accordance with Shadforth IMS manual.
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▪ Project Inspections - Project Inspections are undertaken by the WHSE Advisor on a monthly basis through
the use of Iauditor. Inspections are conducted in consultation with a member of the project management
team, a ground worker, and a subcontractor’s representative (if applicable). Inspections are carried out to
monitor compliance of this WMP and associated procedures. Action items resulting from the inspection are
discussed and actioned by the Project Management Team.
▪ Project Reporting – It is the responsibility of the WHSE Advisor to conduct a monthly report on the project.
The report is submitted to the Compliance Manager for review. Feedback resulting from the report is passed
onto the Project Management Team and relevant information discussed with project staff. The report is
documented on the Project Compliance Report Form IMS-05-29
▪ Senior Management Observations – Senior management observations are carried out as per the
requirements of section 10 of this WMP.
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21. WMP Approval, Reviews and Distribution Registers
Workplace Management Plan – Template Approval
Version Authorised by / Position Signature Date
P Ray Shadforth / Managing Director 07-09-2020
Workplace Management Plan Approval
Authorised by Position Signature Date
James Harris Project Manager 24/9/2020
Review Register
Rev Description Prepared by Position Date
1 Initial Issue Mark Lonergan Compliance Manager 23-09-2020
2
Distribution Register:
Distributed to Company Version Date
FOR
Doug Reynolds TOD 24/9/2020
APPROVAL
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Appendix A – Additional Project Documentation
Document Number Document Name Document Purpose
001 Erosion Sediment Control Detail Erosion sediment control devices to enable construction activities
Plan
002 Appendix H – Project Specific TOD Engineers and Project managers: Project Specification
Specifications
003 OPW- TBC Council approvals and notes (yet to be received)
004 Project Risk Register Project Risk Register
005 SWMS Safe Work Method Statement
006 Emergency Management EMP – Emergency Management Plan
Plan
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