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2014-08-25 General Committee Agenda
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AGENDA
General Committee
Meeting
Monday, 25 August 2014
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Tony Wellington (Chair), Bob Abbot, Sandy Bolton,
Joe Jurisevic, Frank Pardon, Noel Playford, Frank Wilkie
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Section 2
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES 3
PRESENTATIONS 3
ITEMS REFERRED FROM INFRASTRUCTURE & SERVICES COMMITTEE 3
ITEMS REFERRED FROM PLANNING & ORGANISATION COMMITTEE 3
REPORTS TO GENERAL COMMITTEE 4
1 FREE HOLIDAY BUSES - FURTHER REPORT 4
2 NOOSA JUNCTION - PETITION TO CHANGE PARKING IN NOOSA JUNCTION -
FURTHER REPORT 10
3 NATIONAL HERITAGE LISTING FOR THE COOLOOLA REGION - FURTHER
REPORT 12
4 PROPOSED AMENDMENTS TO THE NOOSA PLAN - FURTHER REPORT 20
5 COMMUNITY ENGAGEMENT POLICY - FURTHER REPORT 32
6 PROPOSAL FOR COOROY RECREATIONAL VEHICLE (RV) STOPOVER 39
CLOSED SESSION 60
Page 2 of 60
Section 3
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
ATTENDANCE & APOLOGIES
Apology: Cr Frank Pardon
PRESENTATIONS
Nil.
ITEMS REFERRED FROM INFRASTRUCTURE & SERVICES COMMITTEE
2 FREE HOLIDAY BUSES CHRISTMAS 2014/15 & EASTER 2015
(Previously distributed in Infrastructure & Services Committee Agenda, Page 10)
Reason for referral - Request for a further report outlining proposed changes to the
marketing budget and further information on some of the proposed routes
(Further Report provided at Item 1, Page 4)
3 NOOSA JUNCTION - PETITION TO CHANGE PARKING IN NOOSA JUNCTION
(Previously distributed in Infrastructure & Services Committee Agenda, Page 20)
Reason for referral - To present alternative options for Council’s consideration
(Further Report provided at Item 2, Page 10)
ITEMS REFERRED FROM PLANNING & ORGANISATION COMMITTEE
6 NATIONAL HERITAGE LISTING FOR THE COOLOOLA REGION
(Previously distributed in Planning & Organisation Committee Agenda, Page 47)
Reason for referral - Request for a further report and mapping that clarifies the areas
proposed for exclusion from the proposed National Heritage listing
(Further Report provided at Item 3, Page 12)
7 PROPOSED AMENDMENTS TO THE NOOSA PLAN
(Previously distributed in Planning & Organisation Committee Agenda, Page 51)
Reason for referral - Significance of issue
(Further Report provided at Item 4, Page 20)
14 COMMUNITY ENGAGEMENT POLICY
(Previously distributed in Planning & Organisation Committee Agenda, Page 134)
Reason for referral - Request for a further report outlining the amendments to the Policy
suggested by the Planning & Organisation Committee
(Further Report provided at Item 5, Page 32)
15 EVALUATION OF LIVING SMART PROGRAM
(Previously distributed in Planning & Organisation Committee Agenda, Page 143)
Reason for referral - Cr Wilkie disagrees with the officer recommendation
Page 3 of 60
Section 4
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
REPORTS TO GENERAL COMMITTEE
1 FREE HOLIDAY BUSES - FURTHER REPORT
Author Senior Project Officer, Joanna Ferris
Planning & Infrastructure Department
Index ECM\Subject\Traffic and Transport
ECM\Project & Contract\Pub-Trans: PT-FHB
Attachments 1. TransLink Network Map
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Senior Project Officer to the Infrastructure and Services
Committee dated 19 August 2014 and the further report to the General Committee Meeting dated
25 August 2014 and
A. Provide Free Holiday Buses during the periods 26 December 2014 to 4 January 2015 and 3
to 12 April 2015;
B. Proceed with obtaining approval and quotations from TransLink for Free Holiday Buses for
both Christmas and Easter holiday periods for the following:
1. Noosa only TransLink routes 626, 627, 628, 629, and 632; and
2. Noosa Heads to Peregian journey of TransLink route 620;
C. Proceed with obtaining quotations from Sunbus for Route 064 Peregian - Noosa Heads
temporary shuttle and one passenger assistant for both Christmas and Easter holiday
periods;
D. Authorise the CEO to accept the lowest quotation to provide free travel from Noosa Heads
to Peregian Beach;
E. No longer provide Route 065 Noosa Junction – Noosaville temporary shuttle;
F. Continue to not provide free travel on TransLink routes 622 and 630 which travel outside
the Noosa Shire;
G. Based on a quotation deemed acceptable by the CEO, provide free travel on the Noosa
Junction to Cooroy journey of TransLink route 631;
H. Approve the reduced marketing budget of $15,436 for the Free Holiday Buses service for
both Christmas and Easter; and
I. Subject to the outcome of a review of the Council Cabs and Boreen-Point Tewantin
Flexilink, include these services in the Free Holiday Buses services.
REPORT
The purpose of this report is to analyse temporary shuttle Route 065 Noosa Junction to
Noosaville, justify inclusion of the Noosa Shire only travel on Route 631 Noosa Heads to
Nambour via Cooroy, and to provide detail on the proposed marketing budget for the Christmas
and Easter Free Holiday Buses.
Page 4 of 60
Section 5
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
1. Route 065 Noosa Junction – Noosaville Shuttle
Four existing Sunbus routes service Noosa Junction, Noosa Heads, Noosa Parade, and Gympie
Terrace (see Attachment 1: TransLink Network Map).
Routes
626 – Sunrise Beach to Tewantin via Noosa Heads
627 – Sunshine Beach to Tewantin via Noosa Heads
630 - Noosa to Nambour via Eumundi
631 - Noosa to Nambour via Eumundi and Cooroy
During the 2014 Easter Free Holiday Buses, Routes 626 and 627 were included in the free
services and Routes 630 and 631 were not. (One adult return fare from Noosa Heads bus station
to Noosa Yacht and Rowing Club on Routes 630 or 631 is $10.40 with a paper ticket and $7.06/
$5.66 (off peak) with a gocard).
Route 065: Noosa Junction - Noosaville temporary shuttle has been included in the Free Holiday
Buses service from 2004-2010 and Easter 2014.
Over Easter 2014, the shuttle operated from 9am-4pm and serviced Noosa Junction, Noosa
Heads, Noosa Parade, and Gympie Tce (the service turns around at the intersection of Eumundi
Noosa Road and Hilton Terrace). The shuttle did not run to a schedule but was dispatched as
and when required. The shuttle was designed to travel in between the 626 & 627. Dispatch of the
shuttle was coordinated by the Sunbus passenger assistant. Feedback from Sunbus was that the
shuttle assisted in moving people quickly during the busiest peak periods.
Service frequencies and coverage are shown in Table 1 below. Routes 626 & 627 are scheduled
(traffic permitting) to offer a 15 minute frequency at Noosa Junction, Noosa Heads and
Noosaville (river).
Table 1: Service frequencies and coverage
Noosa Civic
Frequency
Noosaville
Route No.
Sunshine
Tewantin
Peregian
Junction
Pomona
Sunrise
Cooroy
(River)
Noosa
Noosa
Heads
Beach
Beach
Beach
620 30 min
622 Hourly
626 30 min
627 30 min
628 60 min
629 60 min
630 irregular
631 11 /day
632 3 / day
064 50 min
065 30 min
Legend Existing Noosa Services Temp Shuttle Services Outside Noosa Services
Page 5 of 60
Section 6
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
The Sunbus General Manager was unable to confirm if the 626 or 627 were at capacity during
the Easter 2014 Free Holiday Buses, however during both the Christmas 2013/14 and Easter
2014 Free Holiday Buses service, routes 626 and 627 were the two most popular routes in
Noosa. (Note: An average TransLink bus has a total carrying capacity of 78 people - 50 seated,
28 standing). TransLink confirmed that they were not advised of any passengers being left
behind on the 626 or 627 services over the Easter Free Holiday Buses which would indicate that
they were not at capacity.
Based on feedback from Sunbus and TransLink, the temporary shuttle assisted in reducing
waiting time for passengers but is not necessary because Routes 626 & 627 are sufficient at
meeting passenger demand.
2. Inclusion of Cross Boundary TransLink Routes
Passenger data has been obtained from TransLink for Noosa only journeys from 16 - 24
December 2013 for Routes 620, 622, 630 and 631. See Table 2 below.
Table 2: Noosa Journeys on Cross Boundary TransLink Routes -16- 24 December 2013
Route Total Passengers
Noosa Shire Only
620 Peregian Beach – Noosa Heads 4,726
622 Noosa Civic – Noosa Junction 862
630 Noosa Junction – Eumundi Rd, Rene St 277
631 Noosa Junction - Cooroy 1,682
Route 631 Noosa to Nambour via Cooroy
If TransLink is able to incorporate free travel on journeys within the Noosa Shire only for Route
631, it is recommended for inclusion in the Free Holiday Buses services for the following
reasons:
Provides greater frequency of free travel for Hinterland residents (residents catching the
Route 632 service from Cooran or Pomona in the morning need to connect to the Route
631 service in Cooroy. This created confusion and frustration).
Provides greater frequency of free travel for visitors to the township of Cooroy.
Services the most popular destinations - Noosa Junction, Noosa Heads, and Gympie Tce.
New bus stop at Tinbeerwah.
3. Marketing
Estimated
Amount
Easter 2014 Detail Potential Saving Amount
(exc GST)
(exc GST)
INFRASTRUCTURE
Street Banners: $3,150 30 banners @ $105 Only install 15 banners $1575
Installation and per banner
removal.
Cover all SCC $1,800 Changing dates is Date change for 15 $300
stickers on banners $20 per banner banners
& replace dates.
Page 6 of 60
Section 7
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Estimated
Amount
Easter 2014 Detail Potential Saving Amount
(exc GST)
(exc GST)
Variable Message $1,809 4 x VMS boards Maintain $1,809
Sign board hire. 1. Cooroy/Noosa Rd
(eastbound)
2. Eumundi/Noosa Rd
(eastbound)
3. David Low Way
(northbound)
4. Walter Hay Drive
(northbound)
Installation & removal $1,539 Do not have P&R 0
of Park & Ride signage.
signage.
ENGAGEMENT
Graphic design to $1,450 Graphic design changes $200
update all collateral have now been
including map. rebranded. Just need to
design poster/flyer.
Obtain all graphic $50 One off - 0
design files.
Printing of pocket $1,804 20,000 timetables. Utilise existing TransLink 0
timetable bus timetables.
brochure.
Printing of posters. $259 367 varying sizes. Increase $350
Needed for bus stops &
public places (library,
visitor info centre etc).
Without timetables need
to print more posters
Distribution of $850 - 0
brochures.
Sign writing x 1 bus. $1,080 5 weeks Do not have sign writing 0
on bus
500 face to face $3200 Online only. 0
intercept surveys. Note: It will be difficult to
obtain as many survey
responses online. Of the
432 surveys from Easter
2014, only 72 were
received online. Conduct
face to face surveys
every second year.
Survey Analysis. $2850 Survey monkey report. 0
Survey Prize. $250 Visa gift card Reduce gift card value. $100
1x Sunbus Driver $4,288 Hourly Rate (exc See note below for role $3,304
Passenger Assistant GST) of the passenger
at Noosa Heads M-F $47 assistant.
Station. Answers Sat $68 Only roster Sunbus
passenger questions Sun $78 assistant on week-ends
as well as Pub Hol $90 and public holidays.
coordinates the Could have volunteers
dispatch of additional during the week but may
shuttles. be difficult to find people
with in-depth knowledge
of the network.
Page 7 of 60
Section 8
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Estimated
Amount
Easter 2014 Detail Potential Saving Amount
(exc GST)
(exc GST)
Passenger Assist $147 Two sets of shirts Wear Sunbus driver 0
staff uniform. uniform.
Media Launch $112 Reduce. $80
catering & Easter
rabbit costume hire.
TOTAL (exc GST) $24,638 Est $7,718
Role of the Sunbus Passenger Assistant
Coordinate movement of buses/passengers to avoid overcrowding;
Offer assistance with routes, times and which side of the stop to wait at;
Offer timetables;
Offer PT Guides;
Advise passengers to complete the FHB survey; and
Remind drivers to press buttons to record passenger data.
Previous Council Consideration
Infrastructure & Services Committee Agenda, 12 August 2014. Free Holiday Buses
Christmas 2014/15 and Easer 2015
Infrastructure & Services Committee Agenda, 28 January 2014. Easter Free Holiday
Buses.
General Committee Agenda, 3 February 2014. Easter Free Holiday Buses.
Infrastructure & Services Committee Meeting Report, 20 May 2014. Easter Free Holiday
Buses.
Public Transport Levy adopted in 2014/15 Budget.
Finance & Risk
Refer to Infrastructure & Services Committee Report dated 12 August 2014.
Consultation
External Consultation - Community & Stakeholder
Sunbus
TransLink
Internal Consultation
Nil
Departments/Sections Consulted:
Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Page 8 of 60
Section 9
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
ATTACHMENT 1
Page 9 of 60
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607 Caloundra to University via Kawana \ comm
—— 609 Palican Waters to Caloundra Bridge AN: @is
= 610 Nambour to Maroochydore via Kunda Park Yandina 222 & Ninderr '
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——— 614 Kawana to Maroochydore via Mountain Creek B orf 3
= 615 Maroochydore to Landsborough via University 3 T Yajoombe
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617 Maroochydore to Sippy Downs via University a! fount Coolu
618 Sippy Downs to Kawana via University C 30 ongnaa
619 Kawana to Maroochydore via Alexandra Headland Kulangoor L] Parklands Marcoola 828 je
620 _ Noosa Heads to Maroochydore via Peregian Beach sane Pat Ly ; sn Sa prose
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——— 627 _Tewantin to Sunshine Beach via Noosa Heads x Ay 2 tt
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——— 629 _Tewantin to Noosa Junction via Noosa Civic A .d oe f y — / non os 20
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eT uleSection 10
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
2 NOOSA JUNCTION - PETITION TO CHANGE PARKING IN NOOSA JUNCTION -
FURTHER REPORT
DOCUMENT INFORM AT ION
Author Director Planning & Infrastructure, Martin Drydale
Planning & Infrastructure Department
Index ECM/Road/David Low Way Noosa Heads
ECM/Subject/Governance & Executive/Petitions
ECM/Subject/Transport/Car Parking
Attachments Nil
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Manager Design Services to the Infrastructure & Services
Committee dated 19 August 2014 and the further report by the Director Planning & Infrastructure
to the General Committee Meeting dated 25 August 2014 and:
A. Not support the petition to change the Noosa Junction parking configuration from parallel to
the kerb to angle to the kerb on Sunshine Beach Road and not include the investigation of
the traffic impact of this specific proposal in the 2014/15 Shire-wide traffic Study; and
B. Advise the lead petitioner of this decision.
REPORT
Following an assessment of the implications into changing to an angle configuration, the
following issues have been identified:
That the existing width of the pavement can only cater for 45 degree angle parking which is
less than the desirable 60 degree angle, thus the gain in numbers would not be yielded;
That there would be no free flow lanes in either direction and that the traffic capacity
implications of this could only be fully understood with a thorough traffic modelling of each
scenario; and
Consultation at the time of the Noosa Junction Master Plan revealed a strong objection to
angle parking as proposed in this petition because of the potential reduction in traffic
capacity.
The options for further assessment can be summarised as:
1. Take no action but include the investigation of the traffic impact of this specific proposal in
the 2014/15 Shire-wide traffic Study;
2. Not support the change in configuration but include the investigation of the traffic impact of
this specific proposal in the 2014/15 Shire-wide traffic Study; or
3. Not support the change in configuration and do not include the investigation of the traffic
impact of this specific proposal in the 2014/15 Shire-wide traffic Study.
Option 3 is recommended.
Page 10 of 60
Section 11
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Previous Council Consideration
A report was considered by the Infrastructure and Services Committee on 19 August 2014 and
referred to the General Committee.
Finance & Risk
Nil
Consultation
External Consultation - Community & Stakeholder
This report was instigated by a petition to Council.
Internal Consultation
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 11 of 60
Section 12
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
3 NATIONAL HERITAGE LISTING FOR THE COOLOOLA REGION - FURTHER REPORT
Author Manager, Planning & Environment, Kerri Coyle
Planning & Infrastructure
Property Officer, Property & Land Management, Hayley Jamieson
Corporate Services
Index ECM/Subject/Environmental Management/National Heritage Trust
Attachments 1. Teewah Airstrip
2. Teewah Beach Village State Land
3. Noosa North Shore Beach Campground
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Environment Officer to the Planning & Organisation
Committee Meeting dated 19 August 2014 and the further report by the Manager, Planning &
Environment and Property Officer to the General Committee Meeting dated 25 August 2014 and:
A. Write to the Australian Heritage Council, advising of Noosa Council’s support for National
Heritage listing for the Cooloola Region, and:
1. Request that the immediate area surrounding the Teewah airstrip on Lot 7 MCH 4562
be excluded from the listing;
2. Proceed with Option 2 outlined in the report which is to exclude the following land
parcels from the National Heritage listing:
The current beach campground located on Lot 32 MCH 4399 (Camping and
Recreation Reserve with Council as trustee).
Part of Lot 1010 NPW686 located east of the Wilderness Track
Part of Lot 4 RP 135678 located east of the Wilderness Track
Part of Lot 21 NPW1150 located east of the Wilderness Track
3. Request that Lot 80 SP 217587, Lot 79 SP 217586 and Lots 1 to 24 T9243 near
Teewah Beach village be included in the listing.
B. Advise the Australian Heritage Council that Noosa Council would support the inclusion of
privately owned land that met the National Heritage criteria if the land owner requested
their land to be included in the National Heritage listing.
REPORT
A report on the Australian Government Department of Environment’s proposal to list the Cooloola
area as a National Heritage Place was considered at the Planning and Organisation Committee
on 19 August 2014 and was subsequently referred to the General Committee meeting. During
the course of discussions at the Planning & Organisation Committee meeting, Councillors
indicated they considered that:
Page 12 of 60
Section 13
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
It may be appropriate to exclude the area of land currently used for the Teewah airstrip from
the listing. Officers were to give consideration to this property; and
It may be appropriate to include the properties located at the northern and southern ends of
the Teewah Beach village as part of the National Heritage Listing. Officers were to
investigate any reasons why these properties should be excluded from the listing.
Councillors also requested clarification as to the extent of land for the Noosa North Shore Beach
Campground and community infrastructure recommended for exclusion from the National
Heritage Listing. The Committee further indicated that some residents on the Noosa North Shore
may wish to have their property included as part of the National Heritage Listing and it may be
appropriate for Council to indicate their support.
Teewah Airstrip
The proposed Cooloola National Heritage Place currently includes the whole of Lot 7 MCH 4562
within the proposed National Heritage Listing. The Teewah Airstrip is located on this land. While
the area surrounding the airstrip contains vegetation worthy of environmental protection, a
significant area of the site is mowed and is currently used by the Noosa Model Flyers Inc. and the
Sunshine Coast Sports Aviators Inc. and for emergency landing purposes. Excluding the
landing strips and ancillary areas used by the clubs from the National Heritage Listing would
recognise the existing low scale recreational use of the site and the environmental significance of
the remainder of the site.
Attachment 1 identifies that part of Lot 7 MCH 4562 that is proposed to be excluded from the
National Heritage listing.
.
Teewah Beach Village
There are a number of Lots either owned by the State or are Unallocated State Land, some of
which Council is trustee for near Teewah Beach Village. These include the following:
Property Tenure
Lot 80 SP 217587 State Land - unallocated
Lot 79 SP 217586 State Land - unallocated
Lot 78 SP 215048 State Land – Reserve for Refuse Disposal with Council as trustee
Lot 75 SP 215047 State Land – Reserve for Open Space with Council as trustee
Lot 76 SP 215047 State Land – Reserve for Open Space with Council as trustee
Lot 25 T9242 State Land – Reserve for Coastal Management with Council as trustee
Lots 1 to 24 T9243 State Land - unallocated
Attachment 2 identifies these properties.
These properties are currently not used for any particular purpose, are zoned Open Space
Conservation by The Noosa Plan and are identified by the Biodiversity Overlay as containing
vegetation worthy of environmental protection. This current zoning and overlay significantly limits
the development potential of these properties.
Page 13 of 60
Section 14
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
For the state land with nominated reserve purposes, it is preferred that this land continue to be
excluded from the proposed National Heritage Listing, as this land may be required for use in the
future for community purposes, notwithstanding the current planning scheme designations. For
example should the Teewah community seek Council to provide a waste service for the village in
the future, part of Lot 78 SP215048 may be suitable for a small transfer station.
For the state land (Lot 80 SP 217587, Lot 79 SP 217586 and Lots 1 to 24 T9243) generally
located at the northern and southern most ends of Teewah village given this land is unallocated
state land, is undeveloped and adjoins National Park, it would be desirable to include this land in
the National Heritage listing. This land is unlikely to be also required for community purposes in
the future as Teewah Beach is a small remote village. The lands inclusion would also be in the
interest of conservation and would recognise its natural and scenic values.
Noosa North Shore Beach Campground
The Noosa North Shore Beach Campground is located on Lot 32 MCH 4399 and is a Recreation
and Camping Reserve with Council as trustee. Over some years Council has engaged in a land
swap process with Queensland Parks and Wildlife Service (QPWS). Primarily, there were two
purposes of the land swap. The first of these was to consolidate each organisation’s land parcels
as there were a number of scattered adjacent land parcels owned by each organisation.
Secondly, the land swap process, which is still ongoing, is essential to facilitate a number of
favourable outcomes including improving the beach campground facilities and a range of
community infrastructure.
On 31 March 2006 Council resolved to request that part of Lot 1010 NPW686 located east of the
Wilderness Track future road reserve be amalgamated with the existing Recreation and Camping
Reserve located on Lot 32 MCH4399 and that the balance of Lot 1010 NPW686 west of the
proposed Wilderness Track be transferred to National Park to enable Council to proceed with
more detailed planning of expansion of recreation camping reserve and associated community
infrastructure.
In the intervening eight years Council has had discussions with QPWS and have identified
possible additional land for future development of the Noosa North Shore Beach Camping
Grounds.
In light of recent discussions with QPWS it is important that the National Heritage Listing does
not impact on the future planning for the Noosa North Shore Beach Camping Grounds and other
community infrastructure. Two options have been put forward in this regard:
Option 1:
This option restates Council’s previously endorsed position emanating from the 31 March 2006
Council decision. Council resolved to request that part of Lot 1010 NPW686 located east of the
Wilderness Track future road reserve be amalgamated with the existing Recreation and Camping
Reserve located on Lot 32 MCH4399 and that the balance of Lot 1010 NPW686 west of the
proposed Wilderness Track be transferred to National Park to enable Council to proceed with
more detailed planning of expansion of recreation camping reserve and associated community
infrastructure.
Page 14 of 60
Section 15
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Option 2:
Facilitate a possible expansion of the Noosa North Shore Beach Camping Ground and
community infrastructure by excluding the following land parcels from the National Heritage
listing:
The current beach campground located on Lot 32 MCH 4399 (Camping and Recreation
Reserve with Council as trustee);
Part of Lot 1010 NPW686 located east of the Wilderness Track;
Part of Lot 4 RP 135678 located east of the Wilderness Track;
Part of Lot 21 NPW1150 located east of the Wilderness Track
Option 2 has been recommended.
Attachment 3 details the area proposed to be excluded from the National Heritage Area.
Previous Council Consideration
A report was presented to Council in November 2005 and again in March 2006 regarding a range
of matters including land tenure on the Noosa North Shore. Notably at the Ordinary Meeting of
13 April 2006 Council resolved to request that part of Lot 1010 NPW686 located east of the
Wilderness Track road reserve be amalgamated with the Noosa North Shore Caravan Park.
1. NOOSA NORTH SHORE COMMUNITY INFRASTRUCTURE INVESTIGATION
Council note the report by Senior Planning Officer Projects dated 31 March 2006
addressing the development of Community Infrastructure on the Noosa North Shore and:
A. Endorse staff progressing with more detailed planning of the following:
1. Co-location of day use facilities with the Wilderness Camp including lifesaving
facilities and car park.
2. A walking track and ten car parks at second cutting.
3. Minor facilities at first cutting including small car park, toilet, picnic shelters and
boardwalk.
4. Relocation of the third cutting to within the unformed road reserve north of the
existing third cutting.
B. Write to Environmental Protection Agency and Department of Natural Resources and
Mines regarding land tenure on the Noosa North Shore and:
1. Request that part of Lot 1010 NPW686 located east of the Wilderness Track
future road reserve be amalgamated with the existing Recreation and Camping
Reserve located on Lot 32 MCH4399.
2. Request that part of Lot 1010 NPW686 located west of the proposed
Wilderness Track road alignment be transferred to National Park.
3. Support the proposal as contained in the Environmental Protection Agency
letter dated 24 February 2004 regarding the establishment of a Resource
Reserve to accommodate the existing Landing Ground and National Park.
4. Advise Council agrees to relinquish the trusteeship of the balance area of the
Landing Ground Resource Reserve (ie the area located outside of the currently
mown landings strip and ancillary areas) on Lot 7 MCH4562, to allow it to
transfer to National Park.
C. Write to the Noosa Model Flyers advising Council is currently investigating the means
to accommodate ongoing usage of the landing ground area and hangar.
Page 15 of 60
Section 16
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Finance & Risk
Were the Heritage Council to agree to a request to exclude part of the Teewah Airstrip property
from the National Heritage Listing, a survey is likely to be required to identify the area to be
excluded.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Property & Facilities
Strategic Planning
Waste & Environmental Health
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 16 of 60
Section 17
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Attachment 1
Teewah Airstrip
Page 17 of 60
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Attachment 1
Teewah Airstrip
Re ire Lees i he 4 i ¥ |
Page 17 of 60Section 18
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Attachment 2
MAP OF TEEWAH
Page 18 of 60
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Attachment 2
MAP OF TEEWAH
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Page 18 of 60Section 19
Page 19 of 60
ATTACHMENT 3 - EXCLUSION FROM NATION
HERITAGE LISTING
Fset,- 0 3rd Cutting
LONONPW686—————
es
m
s
a
a {1 Existing Recreation & Camping Reserve
Lot 32 MCH4399 proposed to be
~ excluded from Heritage Listing
re Noa
3ahicH4399
stupwiies Hse? - 0 National Park Resource Reserve
1O1ONPYW686 _ propsed to be amalgamated into
—_ Council's Recreation & Camping
<< Reserve - Portion of Lot 1010
#-0 NPW686 east of the Wilderness
a Track to be excluded from
3678 Heritage Listing
Noosa Council land Portion of
Lot 34 $P215025 east of the
Wilderness Track
a << to be excluded from Heritage
0 Listing
a 4 OFS
a National Park Land Portion of
3 —_—— Lot 21 NPW1150 east of the
, | Wilderness Track
he Hse#- 0 6 to be excluded from
SRP135678 2 ei satiage teins
Hse # - 0 Hse#- 0 pp << 2nd Cutting
a .
6RP135678 3RP135678 Hse #-0
34$P215025
Ise # - 96,
Nc # - 96
Z1NPW1150
Z2ILNPW1150
J
Hse H# - 199
SMCH1714 Hse # - 200 © AND © 201:
— 2RP135678—. Page 19 of 60Section 20
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
4 PROPOSED AMENDMENTS TO THE NOOSA PLAN - FURTHER REPORT
Author Senior Strategic Planner, Rowena Skinner
Planning & Infrastructure Department
Index ECM/ Subject/ Noosa Plan Amendments;
Project/ Noosa Plan 2014 Scheme Amendments
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Senior Strategic Planner to the Planning & Organisation
Committee dated 19 August 2014 and the further report to the General Committee Meeting dated
25 August 2014 and:
A. Resolve to amend the planning scheme for the Shire of Noosa in accordance with the
proposed amendments as outlined in the report submitted to the Planning & Organisation
Committee on 19 August 2014, subject to following amendments:
1. within the Agriculture Uses Code amend the minimum lots size for grazing of poultry
to 10ha;
2. within the Community Uses Code, Table 14-19 Open Space Type 2 camp ground,
remove specific requirements for Amenities and make reference to compliance with
the local law for accommodation parks
3. within the Visitor Accommodation Code, Table 14-34 Type 1 Home Hosted, insert a
new solution S13.2 requiring a minimum boundary setback of 10 metres to side or
rear boundaries;
4. within the Visitor Accommodation Code, Table 14-36 Type 3 Rural, insert a new
solution S34.2 requiring a minimum boundary setback of 40m to side and rear
boundaries; and
5. add zoning and code provisions to apply to commercial leases on and adjacent to the
bank of the Noosa River; and
B. Request the Chief Executive Officer to write to the Minister for State Development,
Infrastructure and Planning requesting a State Interest Review of the proposed
amendments and the Minister’s approval for Council to commence public consultation on
the proposed amendments.
REPORT
A report on proposed amendments to the Noosa Plan was considered by the Planning &
Organisation Committee of 19 August 2014. Issues were discussed and a request was made for
further information on building setbacks for houses, minimum property sizes for poultry farms, the
relationship between campground provisions and the local laws, setbacks for visitor
accommodation in rural areas and change in property numbers affected by flood mapping.
Page 20 of 60
Section 21
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
1. Building Setbacks for houses
1.1 How we define & measure setbacks
Both the Queensland Development Code (QDC) and the Queensland Planning Provisions (QPP)
define setback for a building or structure as the shortest distance measured horizontally from the
outermost projection of a building or structure to the vertical projection of the boundary of the
lot. In turn, the outermost projection of any part of a building or structure including, in the case
of a roof, the outside face of the fascia, or the roof structure where there is no fascia, or attached
sunhoods or the like, but does not include retractable blinds, fixed screens, rainwater fittings, or
ornamental attachments.
When the next planning scheme is prepared it is most unlikely variance from this definition would
be accepted by the State.
In the preparation of the Noosa Plan, concern about a trend for buildings with no eaves or
awnings led to the planning scheme giving specific dispensation for eaves, roof overhangs and
awnings provided they encroach no more than 600mm into the setback distance. Therefore
setbacks are more typically measured to external walls not the outmost projection and this often
results in better housing design.
1.2 Background to rear setbacks for Duplexes and Units
Historically, the 1983 Noosa Planning Scheme did not separately define a duplex dwelling but
setback requirements for multiple dwellings and accommodation buildings were as follows:
The distance from any part of the building, except eaves which overhang a wall for less than 1
metre to any boundary of the site, is not less than half the height of the building provided that the
minimum distance to a side boundary shall be not less than 1.5 metres and the minimum
distance to a rear boundary or street alignment shall be not less than 6 metres except where the
Council may otherwise determine in exceptional cases.
The 1990 planning scheme had a separate definition for Duplex dwelling and required a 6 metre
rear setback with side boundary requirements defaulting to compliance with the Building Act.
It is neither illogical or unusual to differ setback requirements for houses compared to duplexes
or units. The building bulk of units and duplexes is nearly always greater than a detached house
and specific setback requirements for house setbacks had not been considered necessary.
Maximum site cover for houses, duplexes and units all differ as well for instance.
1.3 Standard QDC setbacks
The standard Queensland-wide setback provisions for lots greater than 450m2 are specified in
part MP 1.2 of the Queensland Development Code. The side and rear boundary clearance
provisions are somewhat complex and reproduced in entirety below. For the vast majority of
situations these provisions serve well and there may no need for the Noosa Plan to deviate from
these.
Officers are not aware of neighbour complaints arising from low set homes and very few arising
from highset homes.
Despite occupancy levels being low the size expectations for houses has increased and there is
no suggestion this is reversing. The majority of homes are low set as high set homes are both
more expensive and suitable for a much smaller market.
Page 21 of 60
Section 22
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Page 22 of 60
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
PERFORMANCE ACCEPTABLE
CRITERIA SOLUTIONS
P2 Buildings and structures — A2 (a) The side and rear boundary
clearance for a part of the
(a) provide adequate daylight building or structure is —
and ventilation to : .
habitable rooms; and () in re ine a re at
(b) allow adequate light and 1.5m; and
ventiation 2 1 sjackanls (ii) where the height of that
cioini - t ulaings on part is greater than 4.5m
adjoining lors. but not more than 7.5m -
(c) do not adversely impact 2m; and
on the amenity and (iii) where the height is
privacy of residents on greater that 7.5m - 2m
adjoining /ofs. plus 0.5m for every 3m
or part exceeding 7.5m.
Table A2 (b) For a rectangular or near
Road Frontage Side and Rear ne narrow lot with a
Boundary Clearances m or less frontage, the
minimum side and_= rear
in metres in metres _
| asortess [451075 Setbacks for that part are
(i) where the height is not
Hasor1a000 Hrs more than 7.5m — in
accordance with Table
A2; and
(ii) where the height is more
than 7.5m — 2m plus
0.5m _ for every 3m or
part of 3m by which the
height exceeds 7.5m.
(c) Structures may be exempted
from A2 (a) and (b) where —
(i) the structure is not a
deck, patio, pergola,
Page 22 of 60Section 23
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Page 23 of 60
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
verandah, gazebo or the
like other than one
permitted under A2 (c)
(v)
(ii) the structure is not
used for entertainment,
recreational purposes or
the like
(iii) a screen, fence or
retaining wall or a
combination of screens,
fences or retaining walls
is not more than 2m in
height or
(iv) a rainwater tank,
including any supporting
Structure such as a
stand, is not more than
2.4m high.
(v) subject to (ii), it is a
pergola or other
Structure which is-
(A) not enclosed by
walls or roofed; and
(B) not more than 2.4m
in height at the
boundary; and
(C) primarily
omamental or for
horticultural
Purposes.
(d) Subject to A2(c), class 10a
buildings or parts may be
within the boundary
clearances nominated in
A2(a) and (b) where —
(i) the height of a part
within the boundary
clearance is not more
than 45m and has a
mean height of not more
than 3.5m; and
Page 23 of 60Section 24
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Page 24 of 60
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
(ii) the total length of all
buildings or parts, of any
class, within the
boundary clearance is
not more than 9m along
any one boundary; and
(ili) the class 10a buildings
or parts within the
boundary clearance are
located no closer than
15m to a_ required
window in a habitable
room of an adjoining
dwelling.
(e) Swimming pools may be
within the boundary
clearances nominated in
A2(a) and (b) where -
(ii) a solid wall or fence,
constructed to prevent
water entry onto
adjoining lots, at least
1.8m high above finished
ground level, is erected
between the swimming
pool and the boundary of
the lot; and
(ii) the top of the wall or
fence is at least 1.0m
above the top of the
coping of the pool.
Page 24 of 60Section 25
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
1.4 Current Noosa Plan Provisions
The current Noosa Plan specifies the following setbacks for the Detached Housing Zone:
Frontage—6m
Other boundaries—
a) 1.5m setback up to 4.5m height;
b) 2m setback between 4.5m - 7.5m height; and
c) 2m plus 0.5m for every 3m or part thereof above 7.5m height.
This probably represents a simplified version of the QDC without the various exceptions and
given there is allowance for 600mm eaves/overhangs it results in slightly different building
outcomes but more frequently better climatic designs. Problems have been extremely rare but
the following illustrates the worst case scenario (shown in red) under the current scheme where a
two storey wall can extend across nearly all the width of the lot as close as 2 metres from the
rear boundary.
Worse case scenarios under current scheme
8m maximum
height would be
setback 2.5m
7.5m
height
1.5m setback for up to
4.5m in height
2m setback for up to
7.5m in height
By comparison the diagonal line in the above illustration may present an alternative setback
solution as detailed in section 1.6 below and is repeated on all examples.
Page 25 of 60
Section 26
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
1.5 Increased Building Setback
It is suggested that increased boundary clearances are needed to at least the rear boundaries,
as applies to duplexes or units, and potentially also to side boundaries. Various options for this
are currently under consideration and broadly summarised below:
The NSW example for lots between 300m2 and 900m2 in area is a setback of 3m up to 4.5m in
height and 8m for building height up to 8.5m. This setback shown below can result in relatively
unusable upper storey spaces that would not warrant the additional building cost.
Page 26 of 60
Section 27
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
On a regular, 20m x 30m rectangular lot, as shown below, with no physical constraints it does not
look onerous but in reality relatively few lots are like this.
3m rear
setback to Upper level building envelope
lower level is 16m x 16m
Lower level building envelope 6m frontage
is 21m x 17m however site
8m rear setback to upper level cover can not exceed 300m2
Another suggestion is that upper storeys be set back 6m from the rear and ground floors be set
back 3m from the rear boundary
Page 27 of 60
Section 28
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
1.6 Projection line
An alternative to the 3m or 6m or 8m setback would be, as shown on the green diagonal line in
the preceding elevations, to nominate an outermost projection line which could be the theoretical
line that joins a point 1.8m in height at the property boundary (the typical height of a boundary
fence) with a point 8.0 metres in height at a line 6.0m in from and parallel with the rear boundary.
The scheme could specify that no part of the building including roofs, gutters or awnings could
project beyond this line. There is a chance this may reduce the use of eaves or awnings.
1.7 Constrained sites
If the site is steep, small, irregular in shape, contains an easement, adjoins bushland
representing a bushfire hazard, has minimum floor heights specified or in any other way is
constrained the provisions above considerably affect the usability of the lot.
While the minimum lot size has been 600m2 for many years now, a significant proportion of the
detached house blocks in coastal Noosa are smaller than this, being the old 20 perches or 22
perches lots, equivalent to 505m2 and 556m2 respectively. This includes much of old Tewantin,
Sunshine Beach and Peregian Beach as well as parts of Noosaville.
In the older part of Tewantin lots are typically around 500m2 or just over, with common
dimensions being long and narrow, approximately 11.1m x 45.2m. On these lots it would be
relatively easy to achieve front and rear setbacks of 6m but meeting side setbacks of 2m or even
1.5m is difficult. It can be anticipated that all new houses on these lots will be double storey,
particularly where views to the Noosa River or mountains are possible.
In Sunshine Beach the traditional house blocks varied noticeably but many were 20 perches or
22.5 perches. Dimensions are typically less narrow, more like a 15m frontage with a width to
length ratio closer to 1:2.5. Achieving side setbacks of 2m is not too onerous but front and rear
setbacks of 6m become difficult.
The orientation of a lot may dictate where the home builder wants to have their private outdoor
living area rather than nominally assuming it will be their “back” yard. If they face north for
instance they are more likely going to design and orientate the home to allow outdoor living and
maybe a swimming pool to the north or north east of the home rather than the shady southern
side. Likewise views would dictate the preferred orientation of indoor and outdoor living areas.
On sloping properties the planning scheme seeks that buildings step with the slope rather than
relying on extensive cut and fill. If the front yard is steep the building may need to be pushed
back on the lot so the grades of the driveway are compliant.
Different provisions or dispensations would arguably be justified for corner blocks, for almost
triangular blocks at the head of a cul-de-sacs, for blocks with no rear neighbours that back onto
reserves and for lots with a depth of less than 24m.
2. Minimum lot sizes for Poultry farms
The 1990 planning scheme required a minimum lot size of 20ha for a poultry farm with a
requirement that buildings and structures used to house poultry were at least 20 metres from a
property boundary.
The State has produced a model land use code for poultry farms. It does not nominate a
minimum lot size but says a minimum setback of 100m from property boundary be applied for
over 1000 but that for less than 1000 birds a “lesser setback may be acceptable”. No figure is
provided.
Page 28 of 60
Section 29
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
The model code recommends a setback of 300m to boundaries of land in an urban zone.
The 100m buffer to property boundaries is consistent with the Queensland Guidelines for Meat
Chicken Farms which cover far greater numbers than 1000 birds.
It is recommended that a boundary setback of 100m apply.
It is also recommended a minimum lot size of 10ha be applied for poultry farms of less than 1000
birds. If Council was still concerned about this, self-assessment could be applied only to lots
greater than 20ha and lots of between 10ha and 20 ha could be subject to code assessment.
3. Camping grounds and local law
The Sunshine Coast Regional Council Subordinate Local Law No.1 (Administration) 2011 still
applies to Noosa Shire. Schedule 10 of this Local Law covers Operation of accommodation
parks.
These particular local law provisions are not considered relevant to the self-contained RV
overnight areas but still of relevance to other camp grounds and caravan parks.
A review of all local laws is currently due with a desire to reduce regulation which is not
necessary. For this reason the planning scheme could avoid addressing matters of ablutions and
reference the local law that is in place at the time.
4. Boundary setbacks for visitor accommodation in rural areas
The first Specific Outcome for Visitor Accommodation Type 1 Home Hosted requires that the site
has adequate area for the proposed use without adverse impact on neighbouring properties. The
corresponding solution specifies a minimum lot size but no specific setback or separation
distance. For self-assessment in rural areas a setback of 20m from property boundaries could
apply.
For Visitor Accommodation Type 3 Rural (which is always impact assessable development) the
first Specific Outcome requires the protection of rural amenity. Again a minimum lot size is
nominated in the solutions but no particular setback applied. A setback of 40 metres from
property boundary could be nominated as the solution.
5. Number of new lots affected by flood hazard mapping
Councillors have requested an indication of the increased number of properties affected by new
flood hazard mapping compared to the current planning scheme. The total change represent
approximately 1000 properties.
Locality Difference
Boreen Point, Kin Kin & Cootharaba 4
Cooroibah 93
Cooroy & Lake Macdonald 189
Eastern Beaches 0
Mary River Catchment 490
Noosa Heads 150
Noosa North Shore 5
Noosaville 36
Tewantin & Doonan 20
Page 29 of 60
Section 30
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
6. Commercial development on and adjacent to the Noosa River
Council has been investigating mechanisms for improving management of river based activities
on the Noosa River. Part of this relates to ensuring the planning scheme includes appropriate
provisions for regulation of those activities and the nature and scale of commercial operations at
these jetties. NRM (Dept of Natural Resource and Mines) are in the process of renewing
commercial leases on the river and any new leases granted will have standard conditions
applying to them, rather than the current leases which have specific conditions relating to the
number and type of vessels allowed in the lease area. There are a range of provisions currently
in the Waterway Works Code to control the design and location of jetties. The following
provisions are proposed to supplement those:
Outcome 1 Development is designed to –
provide for uses for marine facility purposes only;
be compatible with the scenic values of the waterway;
provide a high level of amenity, including ensuring low ambient noise levels;
not increase the overall scale and intensity of commercial operations;
not extend beyond existing commercial lease areas (footnote: This refers to the commercial
lease area existing at the time of gazettal of this plan).
ensure no additional commercial leases on the Noosa River;
ensure no net increase in the gross floor area of buildings or structures;
use materials, natural finishes and colours that blend with the surrounding natural
landscape and
reflect the character and setting of the locality (such as timber and tin construction with a
traditional pitched roof design.
Outcome 2 The loading and unloading of passengers is confined to the commercial lease areas
of the respective commercial operation.
Where marine facility purpose means a commercial facility relating directly to boating.
Previous Council Consideration
Referred from the Planning and Organisation Committee Meeting 19 August 2014.
Finance & Risk
A weak or flawed planning scheme is harder to rely on in development assessment or to defend
in planning appeals. Each time a development approval is granted in conflict with the planning
scheme it erodes the strength of the scheme and erodes the community’s confidence in the
planning scheme. Therefore it is considered timely to update the planning scheme to strengthen
it and better reflect the expectations of the Noosa Shire Community and the planning policies of
the State.
Page 30 of 60
Section 31
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Consultation
External Consultation - Community & Stakeholder
As per Report to Planning and Organisation Committee Meeting 19 August 2014
Internal Consultation
Various parts of Council either use or are affected by the Planning Scheme and widespread
internal consultation has occurred to highlight issues and potential solutions with the scheme.
Departments/Sections Consulted:
X Community Services X Planning & Infrastructure
X Disaster Management & Public Order X Building & Plumbing Services
Waste & Environmental Health X DA Planning
X Community Facilities X Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X
X Executive Office X Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance X Property & Facilities
Human Resources Revenue Services
Page 31 of 60
Section 32
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
5 COMMUNITY ENGAGEMENT POLICY - FURTHER REPORT
Author Executive Manager, Debra Iezzi
Executive Office
Index ECM/ Subject/ Community Engagement
Attachments 1. Amended Community Engagement Policy
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Executive Manager to the Planning & Organisation
Committee Meeting dated 19 August 2014 and the General Committee Meeting dated 25 August
2014 and:
A. Rescind the existing Community Engagement policy dated 6 August 2009 that transferred
to the Noosa Council from the Sunshine Coast Regional Council under the Local
Government (De-amalgamation Implementation) Regulation 2013; and
B. Adopt the Community Engagement Policy shown as Attachment 1 to the report to General
Committee dated 25 August 2014 and authorise the Chief Executive Officer to put in place
administrative guidelines and tools required to implement the policy.
REPORT
A report on this matter was considered by the Planning & Organisation Committee on 19 August
2014. During the discussions at the meeting, a number of amendments to the draft policy were
suggested. These amendments are shown in revision mode at Attachment 1.
Previous Council Consideration
Planning & Organisation Committee Meeting, 19 August 2014
Finance & Risk
The adoption of a Community Engagement Policy is consistent with Section 4 of the Local
Government Act 2009 which requires Council to act in accordance with the local government
principles, in particular “democratic representation, social inclusion and meaningful community
engagement”.
Consultation
External Consultation - Community & Stakeholder
Nil.
Page 32 of 60
Section 33
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Internal Consultation
Councillors & Leadership Team.
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
x Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 33 of 60
Section 34
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Page 34 of 60
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
ATTACHMENT 1
| ¢ yy NOOSA Council Policy
mm mi Keelenere COMMUNITY ENGAGEMENT
Corporate Plan Reference: Working in Partnership with our Community
Endorsed by Council: <Insert Date of Ordinary Meeting >
Policy Author: Executive Manager
POLICY BACKGROUND
This policy affirms Noosa Council’s commitment to community engagement as reflected in Noosa
Council's vision statement-
“Engagement with our community to protect and enhance our lifestyle”
It provides a set of principles to guide community engagement practice drawn from the Noosa
Council Corporate Plan 2014-2019 and _ internationally accepted community engagement
| principles-the International Association for Public Participation (1AP._ iap2) framework.
Meaningful community engagement is a process that:
e is planned, resourced and effectively promoted to those likely to be interested or affected;
e takes into consideration the diversity of the community;
e clearly articulates the level of influence the community has on the decision making process;
e provides a range of accessible opportunities for community participation; and
e provides timely feedback to participants and the broader community showing how community
input has been considered and what final outcomes have been determined by Council.
POLICY SCOPE
e This policy applies to all facets of Council’s operations including Council’s corporate, land use
and financial planning and our day to day business activities.
e It defines the principles underpinning Council’s engagement activities, the role of Councillors
and staff in engaging with the community, and the mechanisms which Council will use to
engage the community.
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COUNCIL POLICY - COMMUNITY ENGAGEMENT
COUNCIL POLICY
Noosa Council recognises that community engagement and participation processes are a vital part
of democracy. Effective engagement is good business practice and critical to good government.
For this reason Council is committed to engaging with the Noosa community.
The benefits of effective engagement include:
e Council and community working together to address local issues_and together achieve better
outcomes;
e an effective level of community ownership and acceptance of decisions affecting the local
government;
| e an effective level of increased—community awareness of Council’s services, planning and
program delivery;
| e an effective level ofiacreased awareness across Council of community views and the issues
that should be considered as part of decision making;
| e an effective level of increased-awareness of the needs, priorities and diversity of the local
community, which in turn ensures that Council's service provision and planning functions are
aligned appropriately;
e the added value of tapping into and drawing upon community expertise, knowledge and
experience to optimise Council decision-making;
e the potential for time, resource and cost savings fer-Gounci-Las a result of better alignment of
community needs to services; and
ea _positivelmpreved community perception of Council's decision-making processes—bythe
Coe S
PRINCIPLES
Effective community engagement is built on trust, respect and goodwill. Council has a commitment
to community engagement that is governed by a set of principles that underpin good engagement
processes. The principles are described below:
Integrity and transparency- Engagement involves trust and transparency. The levels of
community influence will be clearly communicated. Consultation and higher forms of engagement
must be genuinely must be genuinely purposeful and not tokenistic. Council will carefully consider,
and accurately portray, the community’s role in the decision making process and reflect back how
the community has influenced decisions.
Open and inclusive — Council encourages involvement from a wide cross section of the
community using engagement processes that are accessible and inclusive;
Mutual respect- Council’s goal is to ensure that all voices matter, all opinions are valued and
considered. A recognition that both the community and the local government are responsible for
outcomes.
Timeliness- Council will engage with its community in ways that are timely, open to all, easily
understood and not overly bureaucratic or resource intensive.
Well Planned — Engagement requires informed judgement and planning in its approach and
implementation in order to be effective, practical and suitably resourced. Consideration will be
given to ensuring that sufficient timeframes and adequate resources are allocated to engagement
processes; community engagement processes are co-ordinated where possible to optimise
resources, ensure efficiency and avoid duplication; the skill required to undertake community
| engagement is recognised and staff will be provided with opportunities for appropriatefurher skill
development and training.
Noosa Council Page 2 of 5
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COUNCIL POLICY - COMMUNITY ENGAGEMENT
Foresight-Council engages with its community not only to learn about and respond to present
needs, but also to gain a better understanding of our communities’ perspective on emerging issues
that may affect our preferred future.
Accountability-Council will seek community engagement to enhance its decision-making,
however where+the-Council is_ultimately responsible and accountable-fora-_giver-matter and; it will
accept its responsibility to make the final decision.-aad+e-provideteadership.
ENGAGEMENT CONTEXT
1. Statutory Compliance
The Queensland Local Government Act 2009 outlines the in principle need for local government to
engage with the community and to encourage and assist participation, in particular, principle (c)
Section 4 “democratic representation, social inclusion and meaningful community engagement”.
2. | Engagement around Strategic Issues
By their very nature, these engagements will concern strategic and/or shire wide issues. On these
issues, Council could involve the community through the establishment of advisory panels and
taskforces or through special one-off conferences or other appropriate engagement activities
designed to generate dialogue and ideas. Councillors will be consulted to determine the nature and
type of their involvement in the strategic issue.
3. | Engagement concerning Local Issues
Council will take a flexible approach on how it engages with the community on local issues.
Engagement activities will provide an opportunity to give and receive information and may include
| the establishment of working or project groups, diisionalforums or community meetings. Such
activities will be action-focussed and will often involve Council staff.
4. Engagement Linked to day to day Council Business
Council staff in consultation with Councillors will identify and manage community engagement
activities associated with Council's core business and projects approved in Council’s budget. The
responsible department will establish the most appropriate engagement technique at the project
planning stage and coordinate requirements with the Community Engagement Branch. The
relevant department will be responsible for providing information to the community on the issue,
facilitating the community involvement, and establishing success metrics with assistance from the
Community Engagement Branch.
5. Engagement Activities
| Council recognises the full spectrum of engagement activities as contained within the iap!APR2
Spectrum of Public Participation ranging from informing, consulting, involving, collaborating and
empowering.
Council will use different community engagement techniques and communication mechanisms
depending on the issue or project, its particular circumstance and the audience it needs to target.
The need for and type of community engagement to be undertaken will be determined at the
project planning stage following an analysis of the desired project outcomes. The project plan will
also identify the most appropriate communication tool to ensure that the particular target group(s)
is well informed of both the issue and related engagement opportunities.
Noosa Council Page 3 of 5
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COUNCIL POLICY - COMMUNITY ENGAGEMENT
At the planning stage, the project team will also consider whether or not it can obtain the
community information it requires from another source, or previous engagement activity, in order to
maximise the use of limited resources and minimise the potential for consultation fatigue
developing within the community.
ROLES AND RESPONSIBILITIES
Councillors and staff play important roles in engaging with the community.
Council will decide the high level strategic issues on which it will engage the community. These
| issues will be linked to an identified corporate plan priority or a significant emerging regicnat issue
and will be recorded in a register of community consultations.
Councillors have the responsibility for engaging with local communities; and Council staff have
responsibility for engaging the community in their day to day business activities and on agreed
projects and place-making activities.
DEVELOPING ENGAGEMENT ACTIVITIES
In order to develop a culture of engagement across the organisation, Council will:
e Provide community engagement training for Councillors and staff
e Establish a network of community engagement practitioners to share information and
experiences
e Establish performance indicators to measure engagement outcomes
e Identify new and emerging information, communication, knowledge management technologies
and initiatives and explore how they can be used to better engage the community
COMMUNITY ENGAGEMENT REGISTER
Council will establish a community engagement register to record its engagement activities. This
will assist in developing a system of governance that mitigates the risks of duplication and over-
consultation, records activities undertaken, and allows the community to see what consultation is
being planned or is actually occurring and the outcomes. The register will also contain arecerd-the
digital location of the membership and the minutes_files of all Council taskforces and advisory
panels.
TASK FORCES AND ADVISORY PANELS
From time to time Council may establish taskforces and advisory panels that will:
e be established by Council resolution;
e have specific terms of reference;
e explore a major strategic or regional issue;
e have a defined time frame;
e report at least once every six months to Council;
e be chaired by a suitable qualified external individual or Councillor
e identify staff resources to act as project officer and secretary to the taskforce or panel
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COUNCIL POLICY — COMMUNITY ENGAGEMENT
SUPPORTING DOCUMENTS
Noosa Council Corporate Plan 2014 - 2019
Community engagement is identified as a priority in Council's Corporate Plan under Strategic
Goals:
e “Working in Partnership with our Community - Implementing new models of community
engagement so our community can participate in decision-making”
Noosa Council Community Engagement Framework
In order to provide information and the basis for in-house training for relevant Council staff, The
Noosa Council Community Engagement Framework paper has been developed which defines
community engagement in the local government context, in the Noosa Shire context and explains
the benefits. The document also provides key protocols, techniques, step-by-step processes and
templates.
Noosa Council Community Engagement Toolkit
In order to provide guidance for staff, a community engagement toolkit has been developed as a
technical manual. The manual provides assistance in the planning, undertaking and evaluation of
community engagement activities.
RELEVANT LEGISLATION
Queensland Local Government Act 2009
Versior Reason/ Trigger Change (Y/N) Endorsed/ Reviewed by Date
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GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
6 PROPOSAL FOR COOROY RECREATIONAL VEHICLE (RV) STOPOVER
Author Executive Officer, Narelle Reid
Executive Office
Index ECM/ Project and Contract / PP01 RV’s – Recreational Vehicles
Attachments 1. Site identification & supporting information – RV Stop Over and
Waste Dump Point & Associated Facilities
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
Council note the report by the Executive Officer to General Committee Meeting dated 25 August
2014 relating to the provision of a recreational vehicle (RV) stopover area, waste dump point and
associated facilities at Cooroy, and request staff to:
A. Enter into formal negotiations with the Combined Coastal Car Club to allow for a 12 month
trial for an RV Stopover utilising the open space included in the Club’s permit to occupy
over part of Lot 1 SP242414, 17 Mary River Road, Cooroy;
B. Submit an application for material change of use to allow temporary use of the site for up to
2 years by fully self-contained compact recreational vehicles (excluding big rigs over 12.5
m in length), subject to satisfactory arrangements being made with the Combined Coastal
Car Club;
C. Develop a detailed minimum design and associated estimate of costs for a waste dump
point and associated facilities to be located within Lot 1 SP242414, 17 Mary River Road,
Cooroy (as per Figure 2 outlined in the report), together with associated directional and
user signage with a view to a request for funding being submitted to the quarterly budget
review process to allow construction to occur during 2014-15;
D. Prepare a feasibility assessment of the project to ensure that all financial and risk issues
are addressed including the approach to the management model for the 12 month trial; and
E. Investigate options and estimated costs to provide parking spaces for long “recreational”
vehicles in close proximity to Cooroy town centre and revisit usage of the Council freehold
land opposite Cooroy Library for an interim parking area for longer vehicles until a
permanent solution can be implemented.
REPORT
The purpose of this report is to seek Council direction on:
Preferred site for a short term RV stop over area in Cooroy for self-contained vehicles
only;
Preferred location and standard of construction for a free public waste dump point for RV
vehicles; and
Options for day time parking for RV vehicles.
The report has been co-ordinated by the Executive Office in view of the range of cross
organisation areas of responsibility involved with a project of this nature.
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1. INTRODUCTION
Over recent years there has been discussion within Council and the Cooroy Chamber of
Commerce about the economic benefits of achieving “RV Friendly Town” status for Cooroy. The
idea also has the support of the Campervan & Motorhome Club of Australia (CMCA). A “RV
Friendly Town” is one that happily provides amenities and services for the mobile traveller either
at a low set fee, gold coin donation, or for free.
To register as a CMCA “RV Friendly Town” the minimum essential criteria is:
Provision of appropriate day time parking within the town centre, including access to
general shopping areas, groceries or fresh produce.
Provision of short term overnight (24/48 hour) parking for self-contained vehicles within the
town centre precinct.
Access to potable water
Access to a free black & grey water dump point and general waste disposal facilities within
the town precinct.
Desirable criteria include appropriate signage and access to facilities such as medical services,
visitor information and the like.
The caravan, motorhome and camping industry is reported to be the fastest growing domestic
tourism sector in Australia and has been for each of the last 10 years (source: Caravan and
Camping Tourism Association of NSW Annual report 2012). There is a growing trend within
communities across Australia to cater for the fully self-contained vehicle part of the market as
they do not need access to the full range of amenities provided by traditional caravan parks.
The focus for this report is “self-contained” RV’s only. A self-contained RV has own on board
sleeping, cooking facilities, toilet, shower and drinking water and the ability to carry its own toilet
waste (black waste) and grey water (from shower/sink). Many vehicles also have own on board
power (usually solar/batteries) as an alternative to 240 volt.
2. SITE ASSESSMENT – RV STOPOVER
The CMCA have indicated an RV overnight park site should ideally be located on land:
That is flood free;
Has a flat surface either hardened or grassed;
Able to accommodate big rigs such as buses towing a trailer;
Able to drive through (turning around is an issue for big rigs);
That is well sign posted; and
That is within the town limit.
If catering to self-contained RVs only, there is no need to provide access to toilets or showers but
a dump point is required for disposal of sewage (toilet or black waste), accumulated grey water
and general waste as well as access to a potable water supply.
2.1 Site Options
Fifteen (15) sites have been examined as having potential for a Cooroy RV Stopover. Details of
each site, its location, constraints and advantages are provided at Attachment A. All sites have
constraints ranging from periodic flooding, vegetation, existing uses, potential for infrequent
odour from the sewerage treatment plant, or inadequate site access.
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Only 3 sites have some potential, though none meet all the criteria to achieve “RV Friendly Town”
status. All 3 sites are Council freehold land with varying existing or proposed use arrangements.
Each site has its advantages and disadvantages as summarised below.
Figure A – Location of 3 Sites with potential
70 Carpenters Road (future industrial subdivision) – total 11ha approx.
Advantage Disadvantage
Flood free 1.6km (30 min) walk to town centre.
Very large site with ample room Higher cost to establish – e.g. complete the planned road
to drive through and turn around access via Jarrah St (involves culvert crossing); internal
Accommodates “big rigs” road/s; water supply; some site levelling etc.
Firm ground The site is slightly isolated and not visible from any passing
Good amenity i.e. rural outlook traffic or adjoining businesses which may raise security
adjacent to a creek. concerns for some users (or may make it more attractive for
The site is within the town limit other users)
No demand for industrial land
within Cooroy at present so
would put the site to good use
Scalable if scheme is
successful and greater space is
needed.
25 Jarrah Street (existing 3 lot industrial subdivision) – 4,000m2 approx.
Advantage Disadvantage
Flood free 1.5km walk to town centre
Level Amenity issues e.g. infrequent odours from sewerage
Good access treatment plant (subject to wind direction) and adjoining
Town water/sewer available industrial uses.
The site is within the town limit Small size - estimate could accommodate up to 20 vehicles
No demand for industrial land at Class “A” & “B” Motorhomes up to maximum of 12.5m (no big
present so would put the site to rigs)
good use Not drive through
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17 Mary River Road (Permit to Occupy – Combined Coastal Car Club) – 7,700m2 approx.
Advantage Disadvantage
Large site Site is currently designated for community sports and change
Entire area is level of use is not supported by the Community Development
850m walk to town Branch.
The site is within the town limit Subject to periodic flooding (management plan will be
Site is current under-utilised required).
Town water & sewer available Amenity issues e.g. infrequent odours from sewerage
(at cost) treatment plant (subject to wind direction) and adjoining
Access to Car club toilet block industrial uses.
may be able to be negotiated if The site is currently under 25 year “permit to occupy” to the
onsite caretaker arrangement Combined Coastal Car Club (commenced Jan 2003).
Small area may accommodate Potential conflict between horse floats, large RV vans and
max 15 vehicles (depending on pedestrians if “block out” days not applied and enforced.
size) No “drive-through” capability
Full site - estimate could Potential for ground surface to be damaged during periods of
accommodate 30 to 40 vehicles wet weather – will need good management approach to “block
depending on size. out” periods during flooding/extended wet weather
Site is well grassed and Need to restrict to Class “A” & “B” Motorhomes up to maximum
reasonably well drained. of 12.5m (no big rigs)
Low cost option – some minor
works required to tidy the site;
provide delineator posts over
culvert etc.
2.2 Summary of site options
The proposed industrial land off Carpenters Road is in many respects ideal but is eliminated due
to distance from town and high costs to establish.
17 Mary River Road is the best of the remaining options mainly due to its closeness to the town
centre and relatively low cost to establish. This site is under a permit to occupy to the Combined
Coastal Car Club (see Fig B – Permit to Occupy). The permit to occupy is not an “exclusive use”
arrangement but the car club is recognised as the primary occupant. Conditions include
reciprocal arrangements for the site to be used for car parking by the adjoining Pony Club 10
days per year. In addition the Car Club holds an annual car show once per year and limited
other events (up to 3 a year) that require access to the open space area.
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The Club is aware that Council is looking at the site for a possible RV Stopover although initial
discussions have been based around the small area to the rear of the site which is approx. 2,700
m2 (refer Figure C below).
Figure B – Permit to occupy area Figure C – Possible layout initial area
If the space was well managed and supervised, drivers would need to enter the site in a forward
direction and reverse into an undefined space it could accommodate possibly up to 15 smaller
vehicles allowing a 9m frontage as shown in Figure C. The Club is generally supportive of this
concept with some concerns around users accessing their water supply.
However, this small area provides limited capacity and drivers are unlikely to be as well-
disciplined in where vehicles are parked. For the trial to be successful it is suggested that access
is required to other parts of the open space area within the car club’s permit to occupy. The area
is unused for most of the time and includes the training field built for the rugby league club that is
no longer required due to construction of the additional field off Sportsground Parade.
Because of manoeuvring area required for “big rigs” (upwards of 12.5m in length) and potential
for damage to the ground surface from large rigs, it is recommended that big rigs not be
permitted to use the site.
Community Development Branch advice is that planning work undertaken by Sunshine Coast
Council indicates that there is adequate sports reserve land in Cooroy to service the localities of
Cooroy and surrounding areas to 2026 with demand alleviated by the construction of the
additional rugby league field at Cooroy.
If the land is to be used for other purposes, they would prefer the whole site be reviewed to
determine the best use and if necessary acquire other land suitable for sports & recreation
purposes in order to keep options open for the future. If there is to be a mix of uses, they have
concern about safety of junior users with large vehicles and car/float movements occurring
simultaneously.
It is recommended that the RV Stopover area to be located within the open space area under
permit to occupy to the Combined Coastal Car Club and negotiations continue with the Club
having regard to matters such as:
Requirements for their events;
Pony club event parking;
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Possible need to relocate the loading ramp within the dump point site;
Mowing & ground maintenance;
Possible access to their toilet amenities for an onsite caretaker; and
Measures to prevent access to their water supply.
3. NOOSA PLAN CONSIDERATIONS
The proposed use of “Self-Contained RV Overnight Area” is currently not defined within the
Noosa Plan. Therefore to establish a Self-Contained RV Overnight park within any zone
(including for a trial period) a material change of use application (MCU) will be required and it will
be subject to “Impact Assessment”. The application will need to address amenity and flooding
constraints associated with the site. As part of the MCU process conditions are applied to ensure
compliance with Subordinate Local Law No 1, Administration – Schedule 10, Operation of
Accommodation Parks. If the MCU is approved, the use must also obtain an annual approval
under the local law and environmental health inspections are undertaken periodically.
Amendments are being proposed to the Noosa Plan however an application can still be lodged in
the absence of an appropriate definition and the planning assessment process will determine the
appropriateness of the use in the proposed location.
For caravan parks the Noosa Plan requires a 10m frontage and a total of 130m 2 area per site.
For the RV vehicles the industry advice is a 6 metre wide frontage is required (including an
allowance of 2 metres for a roll out awning) plus a further separation to ensure reasonable
amenity. Under Subordinate Local Law No. 1 – the minimum separation is specified as 1.8
metres to allow for amenity and fire purposes. For the purposes of this report an overall frontage
of 9 metres has been assumed in assessing capacity at each site, although the allowance could
be reduced to 8 metres. It should be noted that the total area required varies depending on the
length/overall footprint of the vehicle.
4. DUMP POINT & POTABLE WATER SITES
4.1 Site Options
CMCA Criteria for a dump point (sewage & general waste) and potable water location include:
located within the town precinct
free of charge
a turning circle of 35m to accommodate big rigs
good access and easy to locate
flood free
Available 7 days per week (minimum daylight hours)
Seven (7) sites have been identified as having potential and have been examined for their
suitability to accommodate a dump point. While a dump point could be located within 70
Carpenters Road, it was not considered due to the site being eliminated from consideration for an
overnight rest area. The results of the investigations are provided at Attachment A. Only two (2)
of the potential sites can accommodate the requirements recommended by CMCA, but each has
disadvantages. While it is proposed to not cater for “big rigs” at the overnight stop, it is desirable
to still cater for the larger size vehicles at the waste dump point.
Preliminary design estimates indicate the cost to develop a dump point at these locations to a
very good standard would be approximately $65,000 (Fig 1) and $140,000 (Fig. 2). These
amounts allow for considerable contingencies as no detailed investigations have been
undertaken. Further detailed design including boundary survey and identification of services at
both sites would be required to verify final costs.
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It should also be noted that the preliminary cost estimates are based on a “holding tank”
arrangement (not connected to sewer). Council’s Plumbing Section considers it is more cost
effective to pump-out as required. However, it also creates issues with need for installation of
alarms, ongoing monitoring and costs to pump out. This can be further assessed at detailed
design stage. Concerns with theft of potable water would also need to be overcome through
restrictions on water flow or other measures.
Figure 1 - Mary River Road Figure 2 - Lot 1 SP242414 17 Mary River
(Adjacent to Showgrounds/cricket field) Road (between Pony Club & Car Club areas)
Figure 1 – Mary River Road on road shoulder adjacent to Showgrounds
Highly visible – easy to locate; may deter water Subject to flooding
theft etc.) High visibility also a disadvantage – e.g.
Easy access with drive through access style provision of waste bins would be an “invitation
generally preferred by RV drivers to illegally dump”
Lowest cost for optimum facility RV’s using the overnight stay area have to drive
Sewer & water mains appear reasonably to it if they do not plan well (empty on arrival
available (subject to Unity Water advice) and departure)
Does not impact on the future use of the sports Less acceptable to do a basic facility (impact on
ground land if the trial is not successful visual amenity)
No conflicts with sportsground users Would need to also include waste bins at the
No confusion when block out dates apply to the overnight rest area (duplication)
rest area (i.e. dump point open regardless) Hard to use at night (no street lighting)
Figure 2 – within Lot 1 SP24241 (between areas occupied by the Combined Coastal Car Club &
Pony Club)
Advantage Disadvantage
Sewer & water mains appear reasonably Subject to flooding
available (subject to Unity Water advice) Needs large turnaround area (takes more space
Ease of access by parked RV vehicles who than drive-through option)
have “cassette” rather than pump out toilet Turning area impacts on a loading ramp used
arrangements (but would still have to drive to by the car club that is outside their permit to
pump out grey water) occupy area
Able to provide a more basic set up as “out of Not easy to locate without clear signage and
sight” – less impact on visual amenity advertising of GPS points
Already a good “hard standing” pavement that Highest cost if a good quality facility is provided
would need minor improvement Need to consider access to the Cooroy STP as
Less risk of illegal general waste dumping they have 2 gated access points through
If onsite caretaker, easier to supervise Council freehold land
Could create confusion when “block-out”
periods apply (i.e. is the dump point still open?)
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Access may be affected when Pony Club &
other activities are occurring (dump needs to be
accessible 24/7)
Less visible so more likely to attract
inappropriate use (e.g. illegal dumping near
waste bins)
Hard to use at night (no street lighting)
4.2 Summary of site options
There are pros and cons with each of the sites for the waste dump point. Each site is subject to
flooding but advice is this is not an issue in terms of functionality (as the unit seals) but it does
limit year round accessibility.
The Mary River Road site (Fig 1) is the least expensive for an optimum facility, easier to use,
easier to find, being visible may discourage theft of water, avoids conflicts with users of the
sportsgrounds, and less risks if the stopover area trial is not successful and another site has to
be found. However, staff experience is that it is likely to end up being an “invitation to illegally
dump” if the CMCA standard is met with provision of general waste & recycling bins. It depends
on whether “RV Friendly Town” status is essential. Waste bins could be provided as a trial, or
not at all. This site is also not as convenient for users of the stopover area unless they plan well.
The site within Lot 1 SP24241 (Fig 2 - between Pony Club and Car Club sites) is expensive to
provide an optimum facility, although costs could be reduced if no kerbing, sealing and line
marking are provided. CMCA advice is that the dump point area does not need to be “flash”
especially if only a trial but it is important that there is ease of access and all weather hard
standing area. The advantages of this site is it is close to the rest area, not visible so as to
encourage illegal dumping or water theft, and if there is an onsite caretaker they can more easily
supervise and monitor. However, it is harder to locate and has potential for conflicts with users of
the sportsgrounds if parking is not controlled when Pony Club or Car Club events are held.
On balance, the best compromise is the site within Lot 1 SP24241 (between Pony Club and Car
Club sites).
5. DAY PARKING
The CMCA advised day time parking needs to be in easy walking distance to the main CBD to
allow for easy carrying of groceries and shopping, a distance of 800m is suggested as a
maximum.
At the current time there is limited defined parking for larger vehicles within the Cooroy town
centre. There are “caravan” parking signs that lead to the car park off Emerald Street adjacent to
the Badminton Centre though very large vehicles or large numbers of vehicles cannot be
accommodated.
Possible options include:
1. Council has now acquired the ex-railway land located behind the post office, memorial hall
and RSL which has been used under lease as an informal car park for many years.
Designs to seal and formalise the parking arrangements were developed by Sunshine
Coast Council but did not include parking bays large enough to accommodate a 19.5m
vehicle. There is an opportunity to revisit the layout to determine if there is some capability
to accommodate longer vehicles prior to the work being scheduled for a future capital
works program.
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GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
2. Council freehold land Nos. 1, 3 & 9 Maple Street (opposite the Cooroy library) which was
set up by Sunshine Coast Council for day time overflow parking for larger vehicles. The
site has been improved but is not suitable for use during periods of extended wet weather
or after flooding although placement of suitable hard standing materials could improve the
situation. There is a boom gate in place and signage with parking restricted to daylight
hours and a fee payable if security is required to open the gate for left vehicles. It is
understood that the use of this area was supported by the Cooroy Chamber of Commerce
but not by the Cooroy Lower Mill Board. However, it is Council freehold land and
considered worthwhile revisiting at least as an interim facility until more formalised
arrangements can be identified and established.
3. Unused railway land to the south of the current railway carpark off Elm Street (currently not
on QR surplus land register, and commercial arrangements apply to any use
arrangements).
4. Street frontage of Apex Park, Maple St Cooroy.
5. Street frontage of Tennis Courts, Mary River Rd, Cooroy.
In summary, there currently appears to be limited low cost opportunities to provide dedicated RV
or long vehicle parking close to the town centre other than using on road, unmarked areas in
adjacent residential streets.
It is recommended that there be a further review of possible options as part of the future capital
works planning considerations and in the meantime the use of the site opposite Cooroy Library
be re-assessed.
6. PROJECT FEASIBILITY
The main objective of the project is seen to be an “economic” driver for the area with Cooroy a
direct beneficiary and other localities within the area receiving a spin off from travellers accessing
tourism and other services. There is also potential for modest revenue however, a full feasibility
assessment needs to be undertaken having regard to cost recovery, full cost pricing and
competitive neutrality requirements.
Elements that need to be taken into account include:
One-Off Ongoing
Development costs (application fees; costs for Return on land value (freehold)
establishment of a dump point, day parking, Periodic ground maintenance (e.g. regular
signage etc.) mowing – Council currently do rear section of
Cost of signage (Directional; User Information grounds and car club do the balance with no
at the Overnight Stay Area and Dump Point; Council assistance; ground reinstatement if
parking signs) surface suffers damage due to wet
weather/flooding; repairs to the dump point and
turnaround areas)
Cleaning & servicing of dump point (pump out
or ongoing Unity Water charges)
Cost of potable water
Site management arrangements (caretaker or
other alternatives)
Advertising (web presence etc.)
Cash handling and payment arrangements
(including option for on line capability)
Page 47 of 60
Section 48
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
There appears to be low risk as the major capital item is the dump point that arguably could be
removed from the feasibility analysis as it is proposed to be available to everyone and has a
broader community benefit on environmental grounds as it reduces the risk of the waste being
disposed inappropriately along rural roads or bushland areas including Council land, forestry and
national parks.
The site management model is likely to be subject to an expression of interest approach with this
issue to be covered by the feasibility report.
The key to its success will be promotion of the site and clear information on any “black-out”
periods when the site is not available due to sporting club needs or impacts from wet weather. It
will need to have a web presence (Cooroy RV Stop Over) with information available on various
forums. The information can easily be included on the existing Council main web site, or the
holiday parks web site. Action has to be taken to register relevant web domain names to protect
Council’s interests.
7. NATIONAL COMPETITION POLICY (NCP)
Current NCP provisions apply when an activity reaches the $300,000 threshold and even then it
is optional. On very preliminary calculations on expected average night stays and associated
costs there is no prospect of this level of revenue being generated, in fact preliminary projections
indicate the direct income stream will be very modest.
It is proposed to “price to market” with the comparable fee charged by the Eumundi RV Stopover
being $10 per night with maximum 2 night stay or Maleny Showgrounds with a fee of $15 night
for a maximum 3 night stay. It should be noted that both these sites provide amenities including
free showers, toilets, together with barbeque and picnic facilities. It is suggested a maximum 3
night stay apply to give visitors a full 2 days to explore the area.
The facility is not seen as open competition to other caravan parks (including Council’s own
holiday parks) as it will not be a “serviced” site and will be restricted to a particular class of
vehicle (not traditional caravans or backpacker vehicles). Many RV owners will still seek the
convenience of location, access to facilities and 24/7 on-site supervision provided by a formal
caravan park.
8. OTHER CONSIDERATIONS
To assist Council in determining whether to proceed with the establishment of an overnight RV
park in Cooroy, the provision of a dump point and construction of day parking spaces for long
vehicles to enable Cooroy to register as a CMCA “RV Friendly Town”, the following additional
information is provided.
8.1 Current Development Applications within 3km of Cooroy
On 16 July 2014 a development application to establish a mixed use development comprising of
tourist accommodation (including site manager, amenities building, 10 cabins and 27 van parks),
combined service station and fast food including drive through, retail food store, self-storage units
and carwash was lodged. The currently vacant site is located at the corner of Myall Street and
Ferrell’s Road Cooroy approximately 1.4km from the Cooroy RSL.
On 4 August 2014 a development application to establish a temporary short-term self-contained
RV park able to accommodate up to 20 self-contained RVs at 154 Holts Road, Cooroy was
lodged. The site is located approximately 3km from the Cooroy RSL.
Page 48 of 60
Section 49
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Both of the aforementioned applications are subject to impact assessment. Neither meets the
criteria for “RV Friendly Town” status, but if approved will still attract visitors who will contribute to
the local economy.
An option for Council is to await the outcome of these applications to see if the private sector can
fill the gap in the market.
8.2 Existing facilities able to cater for RVs within 10km from Cooroy
Camp Cooroora scout camp located at Lake Macdonald approximately 8.5km from Cooroy RSL
provides an informal camping option in an attractive environment that accommodates RV’s.
Those travelling in larger motorhomes may not find it desirable to travel along the gravel roads to
access the site and there is no dump point.
Noosa Showgrounds at Pomona accommodate RVs overnight and have a dump point available
on site for paying guests. A development application seeking approval for the use is currently
being prepared.
Neither of these sites meets the criteria for “RV Friendly Town” status.
8.3 How do you know the RV Stopover has been a success?
Other than counts on number of nights stayed the economic spin off is more difficult to assess
without undertaking formal surveys or providing incentives. Numerous studies have been
undertaken worldwide to demonstrate the economic benefits of RV travellers, but it takes
considerable resources and time to gather and analyse the data.
The Cooroy Chamber of Commerce could be asked to gather data from their members to help
inform deliberations regarding the outcome of the trial. One suggestion is that users be
encouraged to place their name & details on back of receipts from businesses in the Cooroy
township to be in the draw for an attractive prize drawn regularly (e.g. fuel vouchers with a
monthly draw).
9. CONCLUSION
There is no “perfect” location within the Cooroy Town Precinct for an RV overnight area, or for a
free public waste dump facility for RV’s that fully meets the criteria for “RV Friendly Town” status.
An option for Council is to await the outcome of the current private planning applications to see if
the private sector can fill the gap in the market although neither meets the criteria to achieve “RV
Friendly Town” status if that is the primary objective.
If Council wishes to proceed, it is considered the best approach is to apply for a MCU over the
Combined Coastal Car Club permit to occupy open space area to allow temporary use of the site
for a trial period. It is considered the trial would need to run for at least 12 months to gain a full
appreciation of any issues but approval should be sought for 2 years to cover any overrun if the
trial is successful and Council wishes to continue the use. Due to the site constraints and
potential for damage to the surface it is recommended that use be restricted to Class “A” & “B”
Motorhomes up to maximum of 12.5m (no big rigs).
For the waste dump points, both sites are subject to flooding and there are pros and cons with
each site. On balance it is recommended that the site within Lot 1 SP242414, 17 Mary River
Road be the preferred location based on a minimal approach to its establishment.
Page 49 of 60
Section 50
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
The solution to provide day time parking for long RV vehicles is not readily available at a low
cost. It is considered worthwhile to revisit the utilisation of the 3 Council owned freehold
allotments opposite Cooroy Library until such time as investigations have been undertaken and a
more permanent solution has been put in place. There may need to be some hard standing fill
provided to make the ground surface less susceptible to wet weather events.
Previous Council Consideration
Nil.
Finance & Risk
Capital funding has not been provided in the current works program to construct the waste dump
point and associated infrastructure and signage. A project brief and more detailed costing will
need to be developed and submitted to the quarterly budget review process.
A feasibility assessment needs to be completed to identify potential revenue compared to one-off
and ongoing operational costs and management arrangements.
Consultation
External Consultation - Community & Stakeholder
Cooroy Chamber of Commerce
Combined Coastal Car Club
CMCA Director, National Consumer Representative & Government Liaison
Internal Consultation
Departments/Sections Consulted:
X Community Services X Planning & Infrastructure
Disaster Management & Public Order X Building & Plumbing Services
X Waste & Environmental Health X DA Planning
Community Facilities X Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
X Community Development Asset Planning
X Civil Operations
Environment
X Executive Office X Corporate Services
Community Engagement X Finance
Customer Service ICT
X Executive Support Procurement & Fleet
Governance X Property & Facilities
Human Resources Revenue Services
Page 50 of 60
Section 51
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Page 51 of 60
ATTACHMENT 1
SITE ASSESSMENT FOR A COOROY RV PARK AND DUMP POINT
1. Land for an RV Park in Cooroy
Figure 1 below shows the extent of Council (red) and State Owned (blue) land in Cooroy. Each
site was investigated with the results provided in Table 1. As many of the sites are affected by
flooding a flood map for the Cooroy area is provided in figure 2.
Figure 1 Council and State Owned Land in Cooroy
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Page 51 of 60Section 52
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Page 52 of 60
Figure 2 Extent of flooding Six Mile Creek Cooroy
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Page 52 of 60Section 53
Page 53 of 60
Table 1 Description of Sites for RV Overnight Area
eet | number | oe | nem
Ref Number
A 1 70 Carpenters Detached Housing and | The land is identified for future industry and residential | The majority of the site, with the exception of along
SP248288 | Road Industry however Council has no immediate plans to develop this | the creek area, is cleared and flood free.
land due to the lack of demand for industrial land in
Cooroy. The site is large being approximately 11ha.
There is no internal infrastructure e.g. roads on the site. The site has good amenity and outlook - Refer to
photo 1
It is more than a 1km walk, being approximately 1.6km, to
the Cooroy RSL. The site is 600m from the intermittent odour
generated by the Sewerage Treatment Plant. Since
Isolated (though an onsite caretaker would overcome any | the upgrade of the plant local evidence indicates this
security concerns) is not a major issue with only minor intermittent
problems experienced.
Not levelled
Access to the site is via Carpenters Road, a part
sealed, part gravel road.— Refer to photo 2.
The site is owned by Council.
OB [OE rn [ane
SP170292 Conservation
SP176968 Conservation
105 Lake Macdonald | Community Services Located adjacent to Cooroy Cemetery. There is an | N/A
SP118458 | Dve existing approval in place for the site to be used in the
future for the expansion of the Cooroy Cemetery.
FL Rosriras |TPON | Concenaton ee | EE
RP171784 Conservation
MCH3861 Conservation
G 100 Ashgrove Dr Open Space | Reserve for Parks and Gardens. Within Residential area. | N/A
SP139175 Conservation Watercourse. Vegetated
H 101 Straker Dr Detached Housing Vegetated Watercourse. Rezoning to Open Space | N/A
SP213111 Conservation recommended in the Noosa Plan review.
157 35 Mary River Open Space Recreation Fully developed and utilised for sporting activities N/A
MCH4833_ | Rd
Page 53 of 60Section 54
Page 54 of 60
Ref Number
J 5 C889589 | 12 Lake Open Space Recreation Effectively a drainage reserve located behind residential | N/A
Macdonald Dve houses.
K 234 26 Emerald St Open Space Recreation | Fully developed. Used by Badminton, Community | N/A
MCH4082 & Open Space | Garden, future Genealogy, community parkland.
Conservation
L 1 17 Mary River Open Space Recreation | The northern component (refer to photo 4) of the cleared | The land is currently vacant (refer to photo 3).
SP242414 | Rd & Community Service area is approx. 2,200sqm within the Car Club Permit to
occupy area. The area is used by both the Car Club and | It is an approx. 850m walk to the town centre.
Cooroy Horse & Pony Club for overflow parking
approximately 3 times per year. The site has been levelled
The southern component (refer to photo 4) is | The site is a good size, with the area of both north
approximately 5,500sqm, was levelled, soil improved, | and south combined being approx. 7,700sqm.
turfed and top dressed, at a cost of more than $100,000
to enable a junior rugby league training field to be
established. The field is no longer required by the club
and is included within the Car Club Permit to occupy
area.
The land is within 200m of the Cooroy Sewerage
Treatment Plant (refer to photo 4) and is directly adjacent
to land used for industrial purposes. This raises amenity
issues relating to both noise and odour. (refer to photo 4)
Since the upgrade of the sewerage treatment plant local
evidence indicates that odour is not a major issue with
only minor intermittent problems experienced.
The land is subject to flooding.
The Open Space desired standard of service provisions
indicate there is adequate sports reserve land to service
Cooroy and surrounding areas to 2026 with the
calculations including this site.
Page 54 of 60Section 55
Page 55 of 60
Map Lot Address Zone Advantages
Ref Number
2RP47020 | Marara St Community Services In 2013 Sunshine Coast Council prepared a concept plan | N/A
to accommodate five RVs in the green space between
the Cooroy Library and the Six Mile Creek. The proposal
was supported by the Cooroy Chamber of Commerce
and the Cooroy Area Residents Association, however
was not supported by the Cooroy Lower Mill Board. The
area available is effectively too small to accommodate an
RV park.
7 16 Lower Mill Rd | Community Services and | The land is zoned industry within an existing developed | The subject area is free from flooding.
SP173771 Industry industrial estate. Industrial noise from adjoining
businesses would impact upon the amenity of users. The site has good vehicle access.
The area of land which may suitable to cater for an RV | Good pedestrian access to the centre of Cooroy being
park is small, being only approximately 2,300sqm. a 500m walk to the Cooroy RSL
The land is within 350m of the sewerage treatment plant | Council has no immediate plans to develop this land
and therefore will be subject to infrequent minor odour | due to the lack of demand for industrial land in
issues. Cooroy.
The site has been levelled
3 25 Jarrah Street | Industry The area of cleared land is approximately 4,000sqm. The site is borded by vegetation on two sides and has
SP242414 good sealed access.
The land is owned by Council and has approval to be
reconfigured into 3 lots however to date this has not | The site has been levelled
occurred as currently there is no demand for industrial
land in Cooroy.
It is more than a 1km walk to the Cooroy RSL, being
approximately 1.5km.
The land is within 350m of the sewerage treatment plant
and therefore will be subject to infrequent minor odour
issues.
Industrial noise from adjoining businesses would impact
upon the amenity of users.
Page 55 of 60Section 56
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Page 56 of 60
Photo 1 Carpenters Lane Site Photo 2 Carpenters Lane
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Photo 3 Cooroy sports field Photo 4 _ Aerial photo Cooroy sports field
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Photo 5 Lower Mill Rd Site Photo 6 View of woodworkers
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Page 56 of 60Section 57
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Page 57 of 60
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
2. Location for a Dump Point in Cooroy
The ideal configuration for a dump point, provided by the Campervan and Motorhome Club
of Australia, is shown in Figure 3 below. Figure 4 is an example of a dump point installation.
Criteria includes:
e Flood free
e Ability to cater for a large vehicle up to 19.5m length
e Good access
A number of locations were inspected around Cooroy to determine their suitability for a
dump point location. The outcomes of those investigations are provided in Table 2.
Note: while big rigs may not be allowed to use the overnight stop area, they will still want to
access the free dump point.
Figure 3 Optimal Dump Point Installation
ioe ; :
ea An Optimal Dump Point Installation ear
Club “Ae
No fence or gates around Dump Point Fresh water tap
Dump Point
Tap and hose installation Garbage and recycling
Protective Bollard SQ pa
Raised roadway to be 100mm oN fl
minimum above top lip of
oe |
k——————- 20m
Distance from centre of Dump Point to
centre of vehicle, 3 metres max
Cd
Figure 4 — Photo of black/grey waste dump point
tt,
ad sk
Page 57 of 60Section 58
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Page 58 of 60
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Table 2: Potential Dump Point Locations
| Address | Constraints | Advantages
Carpenters Lane Road reserve width is only 22m, cannot accommodate | Within an industrial area.
photo 7 the 35m turning circle required for big rigs No amenity issues.
Marara Street Road reserve width is only 22m, cannot accommodate
photo 8 the 35m turning circle required for big rigs.
Johnson Crt Lack of width to accommodate the 35m turning circle | Within an industrial area.
(photo 9) required for big rigs. Adjacent to sewerage treatment plant.
No amenity issues.
Mary River Rd, Existing infrastructure prohibits provision of such a | N/A
Sportsground Pde facility.
Mary River Rd — In Flood prone. Access to water.
front of Cricket oval Tree removal may be required. Proximity to town.
(photo 10) Loss of amenity along Mary River Road. Easy access.
Easy to locate
Lot 1 SP242414— | Flood prone. Proximity to town.
Rear of Cooroy Pony | Gravel Road access. No amenity issues.
Club (photo 11) Limits potential development of site.
Reliant upon signs for location
Not visible from passing traffic so may experience
vandalism and illegal dumping near the refuse bins
Cooroy Lions Park Flood prone Proximity to Cooroy.
(photo 12) Adjoining Cooroy Noosa Road is owned by Department | Good sealed access.
of Main Roads.
A big rig would need to travel into Noosa to turn around.
it easy to pull into the park.
Photo 7 Carpenters Lane Photo 8 Marara Street
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Photo 9 Johnson Crt Photo 10 Mary River Rd
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Page 58 of 60Section 59
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Page 59 of 60
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
Photo 11 Lot 1 SP242414 Photo 12 Cooroy Lions Park
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Page 59 of 60Section 60
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
CLOSED SESSION
Nil.
Page 60 of 60
GENERAL COMMITTEE MEETING AGENDA 25 AUGUST 2014
CLOSED SESSION
Nil.
Page 60 of 60