2015-03-12 Ordinary Meeting Minutes

ORDINARY MEETING AGENDA                                                        12 MARCH 2015


7    COMMUNITY PURPOSE LAND AND INFRASTRUCTURE TENURE POLICY
     That Council note the report by the Property and Facilities Manager to the Planning &
     Organisation Committee Meeting dated 3 March 2015 and:
     A.   Repeal the Interim Tenure Policy for the Community Use of Council Owned and
          Managed Infrastructure that transferred to the Noosa Council from the Sunshine
          Coast Regional Council under the Local Government (De-amalgamation
          Implementation) Regulation 2013;
     B.   Approve the Community Purpose Land and Infrastructure Tenure Policy as set out in
          Attachment 1 to this report subject to the following amendments:
          1.    Inclusion of an advisory note under “Land and Infrastructure Operating
                Expenses” advising that Council has policies in place that deal with how
                general rates can be waived for community groups;
          2.    changes as follows to “Land and Infrastructure Maintenance and Renewal
                Expenses”:
                All new tenure arrangements will specify the tenure holder as solely responsible
                for the costs of maintaining, repairing and replacing improvements and also
                maintenance of existing grounds and facilities within the tenured area, unless
                otherwise agreed. It is acknowledged that there may be exceptional
                circumstances, such as matters relating to public safety, where Council takes
                responsibility for short-term repairs and associated costs. An inspection
                program undertaken by Council will generate an asset renewal and
                maintenance plan which will be the community organisation’s responsibility to
                implement; and
     C.   Authorise the Chief Executive Officer to put in place administrative guidelines and
          tools required to implement the policy.


8    NOOSA BIOSPHERE RESERVE MANAGEMENT - FUNDING ARRANGEMENTS AND
     LEASE OF DOONELLA HOUSE
     Item not dealt with by Planning & Organisation Committee. Referred to General
     Committee for consideration.
     Reason for referral: Planning & Organisation Committee requested a further report
     providing detailed changes to Clause 6.2 in the Draft Funding Deed.


9    COMMUNITY ENGAGEMENT ACTIVITY AND PROJECT OVERVIEW
     That Council note the report by the Community Engagement Manager to the Planning &
     Organisation Committee Meeting dated 3 March 2015 detailing community engagement
     activities and a review of projects.


10   COUNCILLOR REQUEST GUIDELINES
     That Council note the report by the Chief Executive Officer to the Planning & Organisation
     Committee Meeting dated 3 March 2015 and
     A.   Repeal the Councillor Acceptable Request Guidelines that transferred to the Noosa
          Council from the Sunshine Coast Regional Council under the Local Government (De-
          amalgamation Implementation) Regulation 2013; and
     B.   Adopt the Councillor Request Guidelines (provided at Attachment 1 to the report).


                        This is not an official copy of Council’s Minutes
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