2022-05-10 Planning and Environment Committee Meeting Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                             10 MAY 2022


         -      Defined project plans that provide the pathway from objectives to outcomes
         -      KPI’s including membership and funding targets
         -      Removal of potential duplication with existing projects
        Payment 2 (October 2022) - $15,000 upon presentation of a Progress Report including
         -      KPI’s as agreed
         -      Outcomes achieved to date and how this translates to community benefit
         -      Copies of Minutes of the Chamber Committee Meetings to ensure governance and
                Committee management in order
        Monthly Progress meeting with Chamber representatives and Economic Development staff
         in the first six months of the project, and then quarterly for the remainder of the grant program.
Previous Council Consideration
Nil.
Finance
Funding is provided from the Economic Development Grants program budget as approved by
Council.
Risks
Mitigation & risk management measures have been included as part of the Special Conditions for
the funding.
    Risk                               Likelihood      Mitigation
    Not reaching agreed membership     Possible         Second instalment will not be paid
    or sponsorship targets
    Committee changes and              Possible           The funding will pay for a resource to ensure
    volunteer burnout                                      limited day to day workload on the Committee
                                                           members.
                                                          We recommend a suitably qualified individual to
                                                           be appointed to drive the membership.
                                                          Progress report for early identification of any
                                                           issues to be addressed.
                                                          The Committee is highly credentialed &
                                                           experienced.
    Duplication of effort              Possible           Meeting with Economic Development team to
                                                           agree on initiatives at commencement.
                                                          Regular progress meetings
There is a perceived conflict of interest as Carolyn Bullen, a team member of the economic
development team, was the contact person for the Noosa Chamber throughout the application
process. Carolyn regularly meets with Chamber representatives as part of her role. She was not
however part of the assessment panel.
The application will be reported consistent with the relevant Noosa Council grants policies to
reduce the risk of misuse of funds.
Review
The Economic Development Grants Program has been operating for 4 years. The Economic
Development team is commencing a review of the program which will include an appraisal of the
guidelines, grants process and the funding model for external organisations. Internal and external
feedback will be considered as part of the review process.
Consultation
External Consultation - Community & Stakeholder
The applicant was required to make contact with a Council Officer prior to and during the
application process and seek the support of precinct base business representative groups.

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