2022-12-15 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                          15 DECEMBER 2022


9.    ORDINARY MEETING REPORTS


4     FURTHER REPORT - CONTRACT AWARD CN00271 MICROSOFT ENTERPRISE
      AGREEMENT SOFTWARE LICENSING
      Council Resolution
      Moved:             Cr Stockwell
      Seconded:          Cr Stewart
      That Council note the report by the ICT Manager to the Services & Organisation Committee
      Meeting dated 6 December 2022, and the further report to the Ordinary Meeting dated 15
      December 2022 and:
      A.     Award contract CN00271 for Microsoft Enterprise Agreement Software Licensing to
             Data#3 Pty Ltd for a three-year term in accordance with Section 234 – Exception for LGA
             arrangement of the Local Government Regulation 2012;
      B.     Note the corrected annualised cost of the contract is $539,387.29 (ex-GST) as clarified
             in this further report, which supersedes the original proposed cost tabled in the 6
             December report to Services and Organisation Committee Meeting of $535,997.26 (ex
             GST);
      C.     Note that this cost is calculated based on current demand and schedule of rates, with a
             typical cost is $866 (ex GST) per user or device per year inclusive of Microsoft Windows,
             Office 365 cloud productivity suite including online file storage and file sharing, Microsoft
             Teams telephony, and bundled information protection, personal computer anti-virus,
             mobile device management and security capabilities including multi-factor
             authentication; and
      D.     Authorise the CEO to negotiate the final annual fees and schedule of rates with Data#3
             for Microsoft licenses obtained for the duration of the contract between 12/12/2022 and
             31/12/2026 (inclusive) updated to reflect new staff (users) or additional Microsoft
             software utilised.
                                                                                Carried unanimously.


10.   CLOSED SESSION

      Nil.


11.   PUBLIC QUESTION TIME

      Nil


12.   NEXT MEETING
      The next Ordinary Meeting will be held on 19 January 2023 at the Council Chambers, 9 Pelican
      Street, Tewantin commencing at 5pm.



13.   MEETING CLOSURE
      The meeting closed at 7.40pm.

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