2022-02-08 - S&O Agenda - Item 1 - ATTACHMENT 3 - 2021 DELEGATIONS OF AUTHORITY ANNUAL REVIEW REPORT

 DELEGATION OF AUTHORITY
 TITLE:           PUBLIC RECORDS

 Delegation by the Council to:                                             Date:
 Chief Executive Officer

 Source of Authority:
 Local Government Act 2009 - Section 257
 Public Records Act 2002

Delegated Power:

1. To exercise the powers of Council pursuant to the Public Records Act 2002.

 DESCRIPTION OF POWER DELEGATED                                                         LEGISTATION

 Power to make and keep records of Council’s activities.                                Section 7(1)(a)

 Power to have regard to any relevant policy, standards and guidelines made by          Section 7(1)(b)
 the archivist about the making and keeping of public records.
 Power to ensure the safe custody and preservation of Council’s records.                Section 8(1)

 Power to given written notice to the State archivist of the existence of a public      Section 10(1)(a)
 record in Council’s possession which is more than 25 years old.
 Power to give a public record in Council’s possession, which is more than 25           Section 10(1)(b)
 years old, to the State archivist.
 Power to give a public record in Council’s possession, which is 25 years old or        Section 11(2)
 less, to the State archivist.
 Power to take action to ensure that a public record remains able to be produced        Section 14(2)
 or made available.
 Power to give written notice to the State archivist of a restricted access period      Section 16
 for a public record.
 Power as a responsible public authority to give the State archivist a written notice   Section 18(2)(b)
 stating—
     (a) the public authority has classified a record which has a restricted access
         period as a record to which unrestricted access is allowed; or
     (b) access to a record which has a restricted access period may be given
         on conditions stated in the notice.
 Power as a responsible public authority to give the State archivist written notice     Section 19(2)
 of a change to the restricted access notice for a record.
 Power as a responsible public authority to refer a dispute about a restricted          Section 19(4)
 access notice for a public record to the committee.
 Power to apply to the State archivist for, or consent to, an authorisation for the     Section 26(1)
 disposal of particular public records or classes of public records.
 Power to make an arrangement with the State archivist for the storage of public        Section 28
 records.

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