Meeting papers

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ORDINARY MEETING                                                                  18 MAY 2023




1.    ATTENDANCE & APOLOGIES

2.    CONFIRMATION OF MINUTES

      The Minutes of the Ordinary Meeting held on 20 April 2023 be received and confirmed.
      The Minutes of the Special Meeting held on 27 April 2023 be received and confirmed.

3.    MAYORAL MINUTES

4.    PETITIONS

5.    NOTIFIED MOTIONS

      Nil
6.    PRESENTATIONS

      Nil
7.    DEPUTATIONS

      Nil

8.    CONSIDERATION OF COMMITTEE REPORTS

      8.1.   AUDIT & RISK COMMITTEE MEETING REPORT - 14 APRIL 2023

      8.2.   PLANNING & ENVIRONMENT COMMITTEE REPORT - 9 MAY 2023

      8.3.   SERVICES & ORGANISATION COMMITTEE REPORT - 9 MAY 2023

      8.4.   GENERAL COMMITTEE MEETING REPORT - 15 MAY 2023

9.    ORDINARY MEETING REPORTS

      Nil

10.   CLOSED SESSION

      Nil
11.   PUBLIC QUESTION TIME

      Nil
12.   NEXT MEETING

13.   MEETING CLOSURE




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ORDINARY MEETING                                                                    18 MAY 2023




8.1 AUDIT & RISK COMMITTEE MEETING REPORT 14 APRIL 2023

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Tim Cronin (Chair)
Cr Clare Stewart
Cr Tom Wegener

OTHER ATTENDEES
Kerry Phillips (Observer)
Larry Sengstock, Acting CEO & Director Infrastructure Services
Trent Grauf, Acting Director Corporate Services
Debra Iezzi, Executive Officer, Internal Audit & Corporate Performance
Pauline Coles, Financial Services Manager (Acting)
Diana Stewart, Governance Manager
Michael Claydon, Queensland Audit Office (via Teams)
Jessica Rossouw, Queensland Audit Office(via Teams)
Thomas Cook, KPMG
Jillian Richards, KPMG (via Teams)

APOLOGIES
Scott Waters, CEO


COMMITTEE RECOMMENDATIONS TO COUNCIL


5.    2023 EXTERNAL AUDIT PLAN

That Council note the External Audit Plan provided by the Queensland Audit Office (QAO) and
KPMG to the Audit & Risk Committee meeting dated 14 April 2023.


6.    QAO 2022 CLOSING REPORT

That Council note the 2022 Closing Report provided by the Queensland Audit Office (QAO) and
KPMG to the Audit & Risk Committee meeting dated 14 April 2023


7.    INTERNAL AUDIT UPDATE

That Council note the report by the Executive Officer to the Audit and Risk Committee meeting
dated 14 April 2023 regarding an update on Internal Audit matters.


8.    REGULATORY PRACTICES

That Council note the report by the Governance Manager to the Audit & Risk Committee Meeting
dated 14 April 2023 and note the self-assessment results on Council’s regulatory practices.




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ORDINARY MEETING                                                                 18 MAY 2023



9.    RISK MANAGEMENT

That Council note the report by the Governance Manager to the Audit & Risk Committee Meeting
dated 14 April 2023 providing an update on risk management matters.




10.   ICT CYBER RISK REPORT

That Council note the report by the ICT Manager to the Risk and Audit Committee dated 14 April
2023 on cyber security risks and note there have been no incidents and ICT is progressing
improvements including responding to external review.



11.   END OF FINANCIAL YEAR TIMETABLE

That Council note the report by the Manager Financial Services (Acting) to the Audit & Risk
Committee Meeting dated 14 April 2023 regarding Council’s preparation for the 2022/23 End of
Financial Year process and Annual Financial Statements.


Committee Recommendation
That the report of the Audit & Risk Committee dated 14 April 2023 be received and the
recommendations therein be adopted except where dealt with by separate resolution.




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ORDINARY MEETING                                                                       18 MAY 2023




8.2    PLANNING & ENVIRONMENT COMMITTEE MEETING REPORT 9 MAY 2023

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Councillor Tom Wegener
Councillor Karen Finzel
Councillor Clare Stewart
Councillor Brian Stockwell

NON COMMITTEE MEMBERS
Councillor Amelia Lorentson

EXECUTIVE
Scott Waters, CEO
Larry Sengstock, Director Infrastructure Services

APOLOGIES
Nil

COMMITTEE RECOMMENDATIONS TO COUNCIL

5.1. SHAPING SEQ REVIEW PROJECT
That Council note the report by the Principal Strategic Planner to the Planning and Environment
Committee dated 9 May 2023 and authorise the Chief Executive Officer to submit to the
ShapingSEQ Review Project Team additional Great Places as detailed within the report.

5.2. SEQ REGIONAL CLIMATE RESILIENT ALLIANCE
That Council note the report by the Climate Change Project Officer to the Planning & Environment
Committee Meeting dated 9 May 2023 regarding the SEQ Climate Resilience Alliance (SEQCRA),
and:
      A. Endorse Noosa Council becoming a Member of the SEQ Climate Resilience Alliance for a
         period of 3 years commencing 1 July 2023;
      B. Note the Director of Environment and Strategy will sit on SEQCRA’s Executive Steering
         Committee, meeting quarterly; and
      C. Note Council's Carbon Reduction Project Officer will be the staff representative on
         SEQCRA’s Coordination Committee.


5.3.RAL22/0028 APPLICATION FOR RECONFIGURING A LOT (1 INTO 2 LOTS) AT 1
    POINCIANA AVENUE, TEWANTIN
That Planning & Environment Committee Agenda Item 5.3 be referred to the General Committee
for further consideration.

6.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY - MARCH 2023
That Council note the report by the Acting Manager, Development Assessment to the Planning &
Environment Committee Meeting dated 9 May 2023 regarding planning applications that have
been decided by delegated authority.




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ORDINARY MEETING                                                                18 MAY 2023


7.1 KABI KABI NATIVE TITLE CONSENT
DETERMINATION
That Planning & Environment Committee Agenda Item 7.1 be referred to the General Committee
due to the significance of the issue.




Committee Recommendation
That the report of the Planning and Environment Committee dated 9 May 2023 be received and the
recommendations therein be adopted except where dealt with by separate resolution.




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ORDINARY MEETING                                                                     18 MAY 2023




8.3     SERVICES & ORGANISATION COMMITTEE MEETING REPORT 9 MAY 2023

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Councillor Amelia Lorentson
Councillor Clare Stewart
Councillor Frank Wilkie

NON COMMITTEE MEMBERS
Councillor Karen Finzel
Councillor Tom Wegener

EXECUTIVE
Chief Executive Officer, Scott Waters
Director Infrastructure Services, Larry Sengstock
Acting Director Corporate Services Trent Grauf

APOLOGIES
Councillor Joe Jurisevic

COMMITTEE RECOMMENDATIONS TO COUNCIL

5.1.    PROPOSED REVISED LEASE TERM - SHOP 7 SUNRISE SHOPS

That Council note the report by the Property Advisor – Commercial Property to the Services &
Organisation Committee Meeting dated 9 May 2023 regarding the lease of Shop 7, Sunrise Shops
and:
      A. Agree to enter into a commercial lease of the premises to Luke and Kayla Marshall TA
         Butchers of Noosa for a five (5) year term;
      B. Agree to an initial rent-free period of six (6) months; and
      C. Authorise the CEO to award up to two (2) subsequent lease extensions each of five (5)
         years, subject to the Lessee complying with the terms of the lease.


6.1.    CAPITAL PROGRAM DELIVERY STATUS

That Council note the report by the Infrastructure Planning, Design & Delivery Manager to the
Services & Organisation Committee Meeting dated 9 May 2023 providing an update on the delivery
of the 2022/2023 Capital Program as at 31 March 2023.



Committee Recommendation
That the report of the Services & Organisation Committee dated 9 May 2023 be received and be
received and the recommendations therein be adopted except where dealt with by separate
resolution.




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ORDINARY MEETING                                                                    18 MAY 2023




8.4 GENERAL COMMITTEE MEETING REPORT 15 MAY 2023

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Frank Wilkie (Chair)
Cr Karen Finzel
Cr Joe Jurisevic
Cr Amelia Lorentson
Cr Clare Stewart
Cr Brian Stockwell
Cr Tom Wegener


EXECUTIVE
Acting Chief Executive Officer, Larry Sengstock
Director - Environment & Sustainable Development, Kim Rawlings (via Microsoft Teams)

APOLOGIES
Nil


COMMITTEE RECOMMENDATIONS TO COUNCIL



5.1. RAL22/0028 APPLICATION FOR RECONFIGURING A LOT (1 INTO 2 LOTS) AT 1
POINCIANA AVENUE, TEWANTIN (Referred from P&E 9 May 2023)

That Council note the report by the Acting Manager of Development Assessment to the Planning &
Environment Committee Meeting dated 9 May 2023 regarding Application No. RAL22/0028 for a
Development Permit for Reconfiguring a Lot – 1 into 2 lots, situated at 1 Poinciana Ave, Tewantin
and note that the Applicant has stopped the current period.



6.1.   CONTRACT NO. CN00236 - LAWNVILLE ROAD BRIDGE TENDER AWARD

That Council note the report by the Project Manager to the General Committee Meeting dated 12
April 202215 May 2023 and:
   A. Award Contract No. CN00236 Lawnville Road Bridge Replacement to Ark Construction
      Group Pty Ltd for the lump sum price of $1,452,428 (excl. GST).
   B. Authorise the CEO to negotiate the final contract with Ark Construction Group Pty
      Ltd.

6.2.   FINANCIAL PERFORMANCE REPORT – APRIL 2023

That Council note the report by the Manager Financial Services (Acting) to the General Committee
Meeting dated 15 May 2023 outlining April 2023 year to date financial performance against budget,
including changes to the financial performance report with the inclusion of key financial
sustainability indicators.




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ORDINARY MEETING                                                                    18 MAY 2023




6.3.   OPERATIONAL PLAN 2022-23 Q3 QUARTERLY REPORTING

That Council note the report by the Chief Executive Officer to the General Committee Meeting
dated 15 May 2023 regarding the 2022-23 Operational Plan and:
   A. Note the progress report for the Q3 2022-2023 Operational Plan to 31 March 2023
      provided as Attachment 1; and
   B. Note the status of Council's Key Performance Indicators provided as Attachment 2.



7.1. KABI KABI NATIVE TITLE CONSENT
DETERMINATION (Referred from P&E 9 May 2023)

That Council note the report by the Acting Environment Manager to the Planning & Environment
Committee Meeting dated 9 May 2023 regarding the Kabi Kabi Native Title Claim and:
   A. Agree to enter into an agreement made under s 87A Native Title Act 1993 and consent to
      the determination of the Kabi Kabi People native title claim QUD20/2019 in the terms of
      the s87A Agreement and Proposed Consent Order considered by Council (Attachment 1);
   B. Delegate to the CEO the power to agree to any changes that may be required by the Court
      to the final determination referred to in paragraph (a) and to instruct Holding Redlich to
      sign the s87A Agreement on Council’s behalf; and
   C. Delegate the power to the CEO to provide instructions to Holding Redlich to withdraw
      Council from Federal Court proceedings QUD20/2019 after the determination of Part A
      becomes effective on the basis that Council has no interest in Part B of the proceedings.

Committee Recommendation
That the report of the General Committee dated 15 May 2023 be received and the recommendations
therein be adopted except where dealt with by separate resolution.




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