Minutes Ordinary Meeting 15 May 2025.pdf

Page 2

ORDINARY MEETING MINUTES                                                         15 MAY 2025



1.          DECLARATION OF OPENING

            The meeting was declared open at 5.01pm.



2.          ACKNOWLEDGEMENT OF COUNTRY

            Noosa Council respectfully acknowledges the Traditional Custodians of the lands and
            waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders,
            past, present and emerging.



3.          ATTENDANCE & APOLOGIES

            COUNCILLORS
            Cr Frank Wilkie (Chair)
            Cr Karen Finzel
            Cr Jessica Phillips
            Cr Amelia Lorentson
            Cr Brian Stockwell
            Cr Tom Wegener
            Cr Nicola Wilson

            EXECUTIVE
            Chief Executive Officer Larry Sengstock
            Director Community Services Kerri Contini
            Director Development & Regulation Richard MacGillivray
            Director Strategy and Environment Kim Rawlings
            Director Infrastructure Services Shaun Walsh

            APOLOGIES
            Nil




4.          CONFIRMATION OF MINUTES


     4.1.      ORDINARY MEETING MINUTES DATED 17 APRIL 2025

               Committee Resolution
               Moved:          Cr Karen Finzel
               Seconded:       Cr Amelia Lorentson
               The Minutes of the Ordinary Meeting held on 17 April 2025 be received and
               confirmed.
               Carried unanimously.


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ORDINARY MEETING MINUTES 15 MAY 2025

 

4.1.

DECLARATION OF OPENING

The meeting was declared open at 5.01pm.

ACKNOWLEDGEMENT OF COUNTRY

Noosa Council respectfully acknowledges the Traditional Custodians of the lands and
waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders,
past, present and emerging.

ATTENDANCE & APOLOGIES

COUNCILLORS

Cr Frank Wilkie (Chair)
Cr Karen Finzel

Cr Jessica Phillips

Cr Amelia Lorentson
Cr Brian Stockwell

Cr Tom Wegener

Cr Nicola Wilson

EXECUTIVE

Chief Executive Officer Larry Sengstock

Director Community Services Kerri Contini

Director Development & Regulation Richard MacGillivray
Director Strategy and Environment Kim Rawlings
Director Infrastructure Services Shaun Walsh

APOLOGIES
Nil

CONFIRMATION OF MINUTES

ORDINARY MEETING MINUTES DATED 17 APRIL 2025

Committee Resolution

Moved: Cr Karen Finzel
Seconded: Cr Amelia Lorentson

The Minutes of the Ordinary Meeting held on 17 April 2025 be received and
confirmed.

Carried unanimously.

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ORDINARY MEETING MINUTES                                                             15 MAY 2025


     4.2.          SPECIAL MEETING MINUTES DATED 8 MAY 2025

                   The following material was presented to the meeting in relation to this item:
                    Attachment 1 to the Ordinary Meeting dated 15 May 2028 - Updated Page 1
                      of Attachment 2 to Special Meeting 8 May 2025 DMP Where we Roam -
                      provided by Cr Stockwell.

                   Council Resolution
                   Moved:         Cr Brian Stockwell
                   Seconded: Cr Karen Finzel
                   That the Minutes of the Special Meeting held on 8 May be received and confirmed,
                   with the following amendment:
                   A. That it be noted that there was an error in the graph presented in “2025-05-08
                       Attachment 2 to Special Meeting - DMP Where we Roam - provided by Cr
                       Stockwell” and
                      1. That a note be added to the Minutes of the Special Meeting dated 8 May
                      2025 that acknowledges this error; and
                      2. Provide the correct information as presented at the Ordinary Meeting dated
                      15 May - refer Attachment 1 to the Ordinary Meeting dated 15 May 2028 -
                      Updated Page 1 of Attachment 2 to Special Meeting 8 May 2025 DMP Where
                      we Roam - provided by Cr Stockwell.
                   Carried unanimously.


5.          PETITIONS

            Nil.

6.          PRESENTATIONS

            Nil.

7.          DEPUTATIONS

            Nil.

8.          PUBLIC QUESTION TIME


     8.1.          JULIANE VOGLER

                   QUESTION 1
                   Could you please explain the meaning of the text message "has been resolved" in
                   your work request procedure regarding the completion of the requested task, when
                   the request has not actually been completed?
                   RESPONSE PROVIDED BY KERRI CONTINI, DIRECTOR COMMUNITY
                   SERVICES
                   Thank-you Ms Vogler for your question about Council’s customer request
                   messaging. I am responding as the director responsible for Council’s Customer
                   Experience. Council operates a customer request system which creates a record
                   when customers lodge a request for investigation and this then produces work
                   orders for the staff to action. Our records show that you submitted two Customer
                   Requests numbered RM2024/00202 and RM2024/00219 in January 2024 about
                   issues with debris and trees blocking water flows on Upper Pinbarren Rd. Council


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ORDINARY MEETING MINUTES 15 MAY 2025

 

4.2.
5.
6.
7.
8.
8.1.

SPECIAL MEETING MINUTES DATED 8 MAY 2025

The following material was presented to the meeting in relation to this item:

e Attachment 1 to the Ordinary Meeting dated 15 May 2028 - Updated Page 1
of Attachment 2 to Special Meeting 8 May 2025 DMP Where we Roam -
provided by Cr Stockwell.

Council Resolution

Moved: Cr Brian Stockwell

Seconded: Cr Karen Finzel

That the Minutes of the Special Meeting held on 8 May be received and confirmed,

with the following amendment:

A. That it be noted that there was an error in the graph presented in “2025-05-08
Attachment 2 to Special Meeting - DMP Where we Roam - provided by Cr
Stockwell’ and

1. That a note be added to the Minutes of the Special Meeting dated 8 May
2025 that acknowledges this error; and

2. Provide the correct information as presented at the Ordinary Meeting dated
15 May - refer Attachment 1 to the Ordinary Meeting dated 15 May 2028 -
Updated Page 1 of Attachment 2 to Special Meeting 8 May 2025 DMP Where
we Roam - provided by Cr Stockwell.

Carried unanimously.

PETITIONS

Nil.

PRESENTATIONS

Nil.

DEPUTATIONS

Nil.

PUBLIC QUESTION TIME

JULIANE VOGLER

QUESTION 1

Could you please explain the meaning of the text message "has been resolved" in
your work request procedure regarding the completion of the requested task, when
the request has not actually been completed?

RESPONSE PROVIDED BY KERRI CONTINI, DIRECTOR COMMUNITY
SERVICES

Thank-you Ms Vogler for your question about Council’s customer request
messaging. | am responding as the director responsible for Council’s Customer
Experience. Council operates a customer request system which creates a record
when customers lodge a request for investigation and this then produces work
orders for the staff to action. Our records show that you submitted two Customer
Requests numbered RM2024/00202 and RM2024/00219 in January 2024 about
issues with debris and trees blocking water flows on Upper Pinbarren Rd. Council

Page 4

ORDINARY MEETING MINUTES                                                        15 MAY 2025


            staff did attend the site in response to your requests and conducted works to clean
            the front of the pipes and remove debris. After this was complete, the staff signed
            off on the system work order as complete because they had cleared the debris and
            the water was now flowing freely. The system then automatically sent you text
            messages advising that the requests “had been resolved” as the staff had actioned
            the task and completed the work that they saw necessary at the time. You
            submitted further requests three weeks ago (RM2025/09299 and RM2025/00304)
            regarding the fallen tree. Staff have attended the site and agreed that the fallen
            tree is detouring water onto the road and should be considered for removal. Due
            to current work backlogs this has not progressed further. I acknowledge that you
            only received text communications in 2024 and that these messages would have
            been confusing and frustrating as they did not reference the tree across the
            waterway and indicated the matter had been resolved when it had not been from
            your perspective. We are reviewing our processes when responding to customer
            requests including improving communication with customers and ensuring system
            messages are meaningful. Your feedback has been helpful and I have provided it
            to the team doing this review.

            QUESTION 2
            How does Noosa Council's quality control system regarding road
            maintenance/road repair including external companies/contractors work?
            RESPONSE PROVIDED BY SHAUN WALSH, DIRECTOR INFRASTRUCTURE
            SERVICES
            Thankyou for your question. Upper Pinbarren Creek Road is an unsealed road of
            over 5kms length with multiple waterway crossings, noting Noosa Shire has
            approximately 200kms of unsealed road across the Shire. Over the last 3 years
            Noosa Shire has had significant rainfall across the shire that has caused road
            infrastructure failures in over 20 locations, and the weather has proven to be very
            problematic in term of ongoing drainage issues and road failures. The Upper
            Pinbarren Creek catchment is particularly volatile from flashing flooding and road
            damage due to steep hills and multiple waterway crossings. In terms of quality
            control for major repair works, such as the landslide repair work recently
            undertaken on the road, this work is overseen by external contracted engineers
            with expertise in landslides and road reconstruction. Review of the work adequacy
            is also assessed by Council's own engineers to ensure satisfactory outcomes. In
            terms of quality control for routine road surface maintenance and drainage clearing
            work, this work is undertaken by Council internal crews, overseen by Council's
            own engineers to ensure satisfactory outcomes. It is acknowledged that Council
            has a back log of maintenance requests on our unsealed roads and associated
            drains, arising from ongoing wet weather and damage, including Upper Pinbarren
            Creek Road. This has been compounded in recent weeks with protected industrial
            action by Council's outside workforce halting maintenance works. Council will
            attend to outstanding road maintenance and drainage tasks on Upper Pinbarren
            Creek Road as soon as possible, but within the constraints of available staff and
            maintenance budgets. Council appreciates all residents’ patience arising from
            ongoing poor weather and recent industrial action impacting maintenance delivery
            across the Shire.


   8.2.     PAT SPICER

            QUESTION 1
            The overall emphasis in this question is seeking transparency, understanding
            details and ensuring community’s needs and concerns are properly addressed in
            the council decision making process, so what are council’s plans for the community
            consultation for future uses of Lots 2 and 3 of the subdivision at 62 Lake


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ORDINARY MEETING MINUTES 15 MAY 2025

 

8.2.

staff did attend the site in response to your requests and conducted works to clean
the front of the pipes and remove debris. After this was complete, the staff signed
off on the system work order as complete because they had cleared the debris and
the water was now flowing freely. The system then automatically sent you text
messages advising that the requests “had been resolved” as the staff had actioned
the task and completed the work that they saw necessary at the time. You
submitted further requests three weeks ago (RM2025/09299 and RM2025/00304)
regarding the fallen tree. Staff have attended the site and agreed that the fallen
tree is detouring water onto the road and should be considered for removal. Due
to current work backlogs this has not progressed further. | acknowledge that you
only received text communications in 2024 and that these messages would have
been confusing and frustrating as they did not reference the tree across the
waterway and indicated the matter had been resolved when it had not been from
your perspective. We are reviewing our processes when responding to customer
requests including improving communication with customers and ensuring system
messages are meaningful. Your feedback has been helpful and | have provided it
to the team doing this review.

QUESTION 2

How does Noosa Council's quality control system regarding road
maintenance/road repair including external companies/contractors work?
RESPONSE PROVIDED BY SHAUN WALSH, DIRECTOR INFRASTRUCTURE
SERVICES

Thankyou for your question. Upper Pinbarren Creek Road is an unsealed road of
over 5kms length with multiple waterway crossings, noting Noosa Shire has
approximately 200kms of unsealed road across the Shire. Over the last 3 years
Noosa Shire has had significant rainfall across the shire that has caused road
infrastructure failures in over 20 locations, and the weather has proven to be very
problematic in term of ongoing drainage issues and road failures. The Upper
Pinbarren Creek catchment is particularly volatile from flashing flooding and road
damage due to steep hills and multiple waterway crossings. In terms of quality
control for major repair works, such as the landslide repair work recently
undertaken on the road, this work is overseen by external contracted engineers
with expertise in landslides and road reconstruction. Review of the work adequacy
is also assessed by Council's own engineers to ensure satisfactory outcomes. In
terms of quality control for routine road surface maintenance and drainage clearing
work, this work is undertaken by Council internal crews, overseen by Council's
own engineers to ensure satisfactory outcomes. It is acknowledged that Council
has a back log of maintenance requests on our unsealed roads and associated
drains, arising from ongoing wet weather and damage, including Upper Pinbarren
Creek Road. This has been compounded in recent weeks with protected industrial
action by Council's outside workforce halting maintenance works. Council will
attend to outstanding road maintenance and drainage tasks on Upper Pinbarren
Creek Road as soon as possible, but within the constraints of available staff and
maintenance budgets. Council appreciates all residents’ patience arising from
ongoing poor weather and recent industrial action impacting maintenance delivery
across the Shire.

PAT SPICER

QUESTION 1

The overall emphasis in this question is seeking transparency, understanding
details and ensuring community’s needs and concerns are properly addressed in
the council decision making process, so what are council's plans for the community
consultation for future uses of Lots 2 and 3 of the subdivision at 62 Lake

Page 5

ORDINARY MEETING MINUTES                                                           15 MAY 2025


            Macdonald Drive, Cooroy?
            RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
            ENVIRONMENT
            No Community Engagement and Communications plan has been prepared as yet
            for consideration of proposed Lots 2 and 3, as Council is focussed on current
            project priorities and focussed on Lot 1. Council is also looking at Council owned
            carpark sites in Tewantin and Noosa Heads and will do this prior to considering
            Lots 2 and 3 at Cooroy. With resources and priorities focussed on other projects,
            consultation on future lots 2 and 3 is unlikely to formally begin in the next 12
            months.

            QUESTION 2
            When will council organise the community meeting on future uses of Lot 2 and 3
            Lake Macdonald Drive, Cooroy considering the community could vote for no
            further housing and assuming the council does intend to take that possible
            outcome into consideration and honour the resident’s wishes as there could be a
            huge saving to subdivision costs if the lots are not made fully housing ready as is
            the current plan in the subdivision works?
            RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
            ENVIRONMENT
            Council has resolved to remediate the whole site and to facilitate the development
            of Lot 1 by Coast2Bay Housing. Coast2Bay have time commitments for the
            delivery of Community Housing on Lot 1 in order to meet the conditions of their
            capital grant. There is no fixed timing for further investigations of proposed Lots 2
            & 3 and Council intends to investigate other sites in Tewantin and Noosa Heads
            this year, prior to considering Lots 2 and 3 in Cooroy. Operational works including
            the internal road will assist with the traffic and access during the construction of
            the residential units on Lot 1, so as to mitigate impacts on Lake Macdonald Drive
            and surrounding neighbours. When the time comes there will be a range of
            communications methods used to share information and garner the views of the
            Noosa Shire community, catering to both face to face discussions and online
            participation.



   8.3.     WENDY SCOTT

            QUESTION 1
            Council committed to consulting the community regarding the preferred use of Lots
            2 and 3 at 62 Lake Macdonald Drive, Cooroy, with the understanding that the
            outcome may not involve further housing development. Given that this consultation
            has not yet taken place, why is Council proposing to invest hundreds of thousands
            of dollars in constructing a road and installing utilities to support housing on these
            lots?
            RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
            ENVIRONMENT
            While no decision has been made about the future use of proposed Lots 2 and 3,
            any future use would likely be for some purpose for which people will be accessing
            the land, in higher numbers than they currently do. Whether people live there,
            work there or recreate there in the future, Council has decided to remediate and
            service the site.

            QUESTION 2
            Does the Council’s definition of 'community consultation' refer specifically to
            consultation with the Cooroy community, where the land in question is located?
            RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &


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ORDINARY MEETING MINUTES 15 MAY 2025

 

8.3.

Macdonald Drive, Cooroy?

RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
ENVIRONMENT

No Community Engagement and Communications plan has been prepared as yet
for consideration of proposed Lots 2 and 3, as Council is focussed on current
project priorities and focussed on Lot 1. Council is also looking at Council owned
carpark sites in Tewantin and Noosa Heads and will do this prior to considering
Lots 2 and 3 at Cooroy. With resources and priorities focussed on other projects,
consultation on future lots 2 and 3 is unlikely to formally begin in the next 12
months.

QUESTION 2

When will council organise the community meeting on future uses of Lot 2 and 3
Lake Macdonald Drive, Cooroy considering the community could vote for no
further housing and assuming the council does intend to take that possible
outcome into consideration and honour the resident’s wishes as there could be a
huge saving to subdivision costs if the lots are not made fully housing ready as is
the current plan in the subdivision works?

RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
ENVIRONMENT

Council has resolved to remediate the whole site and to facilitate the development
of Lot 1 by Coast2Bay Housing. Coast2Bay have time commitments for the
delivery of Community Housing on Lot 1 in order to meet the conditions of their
capital grant. There is no fixed timing for further investigations of proposed Lots 2
& 3 and Council intends to investigate other sites in Tewantin and Noosa Heads
this year, prior to considering Lots 2 and 3 in Cooroy. Operational works including
the internal road will assist with the traffic and access during the construction of
the residential units on Lot 1, so as to mitigate impacts on Lake Macdonald Drive
and surrounding neighbours. When the time comes there will be a range of
communications methods used to share information and garner the views of the
Noosa Shire community, catering to both face to face discussions and online
participation.

WENDY SCOTT

QUESTION 1

Council committed to consulting the community regarding the preferred use of Lots
2 and 3 at 62 Lake Macdonald Drive, Cooroy, with the understanding that the
outcome may not involve further housing development. Given that this consultation
has not yet taken place, why is Council proposing to invest hundreds of thousands
of dollars in constructing a road and installing utilities to support housing on these
lots?

RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
ENVIRONMENT

While no decision has been made about the future use of proposed Lots 2 and 3,
any future use would likely be for some purpose for which people will be accessing
the land, in higher numbers than they currently do. Whether people live there,
work there or recreate there in the future, Council has decided to remediate and
service the site.

QUESTION 2

Does the Council’s definition of ‘community consultation’ refer specifically to
consultation with the Cooroy community, where the land in question is located?
RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &

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ORDINARY MEETING MINUTES                                                                15 MAY 2025


                     ENVIRONMENT
                     Prior to the development of Lots 2 & 3 or even the commitment of their future use,
                     Council will consult with the whole of its community. This would include targeted
                     consultation with the adjoining residents and the immediate Cooroy
                     neighbourhood, however it will also take into account the whole Shire and the
                     needs of the Noosa Shire community. When the time comes there will be a range
                     of communications methods used to share information and garner the views of the
                     community.



9.            MAYORAL MINUTES

              Nil.


10.           NOTIFIED MOTIONS


      10.1.          AUDIT AND EXPLORE OPTIONS TO REDUCE THE USE OF SINGLE-USE
                     PLASTICS IN COUNCIL OPERATIONS

                     Cr Lorentson withdrew the Notice of Motion.




11.           CONSIDERATION OF COMMITTEE REPORTS




      11.1.          PLANNING & ENVIRONMENT COMMITTEE REPORT - 6 MAY 2025

                     ATTENDANCE & APOLOGIES

                     COMMITTEE MEMBERS
                     Cr Amelia Lorentson (Chair)
                     Cr Brian Stockwell
                     Cr Tom Wegener
                     Cr Frank Wilkie

                     NON COMMITTEE MEMBERS
                     Cr Karen Finzel (via Microsoft Teams)

                     EXECUTIVE
                     Chief Executive Officer Larry Sengstock
                     Director Strategy and Environment Kim Rawlings
                     Director Development & Regulation Richard MacGillivray
                     Director Infrastructure Services Shaun Walsh
                     Acting Director Corporate Services Margaret Gatt

                     APOLOGIES
                     Nil.


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ORDINARY MEETING MINUTES 15 MAY 2025

 

9.
10.

10.1.
11.

11.1.

ENVIRONMENT

Prior to the development of Lots 2 & 3 or even the commitment of their future use,
Council will consult with the whole of its community. This would include targeted
consultation with the adjoining residents and the immediate Cooroy
neighbourhood, however it will also take into account the whole Shire and the
needs of the Noosa Shire community. When the time comes there will be a range
of communications methods used to share information and garner the views of the
community.

MAYORAL MINUTES

Nil.

NOTIFIED MOTIONS

AUDIT AND EXPLORE OPTIONS TO REDUCE THE USE OF SINGLE-USE
PLASTICS IN COUNCIL OPERATIONS

Cr Lorentson withdrew the Notice of Motion.

CONSIDERATION OF COMMITTEE REPORTS

PLANNING & ENVIRONMENT COMMITTEE REPORT - 6 MAY 2025
ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Amelia Lorentson (Chair)
Cr Brian Stockwell

Cr Tom Wegener

Cr Frank Wilkie

NON COMMITTEE MEMBERS
Cr Karen Finzel (via Microsoft Teams)

EXECUTIVE

Chief Executive Officer Larry Sengstock

Director Strategy and Environment Kim Rawlings
Director Development & Regulation Richard MacGillivray
Director Infrastructure Services Shaun Walsh

Acting Director Corporate Services Margaret Gatt

APOLOGIES
Nil.

Page 7

ORDINARY MEETING MINUTES                                                           15 MAY 2025


            COMMITTEE RECOMMENDATIONS TO COUNCIL

            7.1. HOUSING STRATEGY - FINANCIAL INCENTIVES FOR SOCIAL AND
            AFFORDABLE HOUSING

            In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell
            provided the following declaration to the meeting of a declarable conflict of interest
            in this matter:
            I, Cr Stockwell, inform the meeting that I have a declarable conflict of interest in
            this matter as I am currently constructing a dwelling house and have been issued
            with an Infrastructure Charges Notice, as a component of the structure has been
            deemed to be capable of being used as a secondary dwelling. As this payment is
            outstanding, awaiting an imminent final inspection, it may be perceived that I have
            a potential bias. As a result of my conflict of interest I will now leave the meeting
            room while the matter is considered and voted on.

            Cr Stockwell left the meeting.

            Council Resolution
            Moved:        Cr Tom Wegener
            Seconded: Cr Nicola Wilson
            That Council note the report by the Principal Strategic Planner to the Planning &
            Environment Committee Meeting dated 6 May 2025 regarding financial incentives
            for development of social and affordable housing, and
            A. At Council's next review, clarify in the General Rate Donation Policy that not-
            for-profit organisations providing crisis or emergency transitional housing or
            affordable rental premises are eligible to apply for up to 100% donation on general
            rates on such accommodation;
            B. For private residential developments that include a component of affordable
            rental premises, waive the development application fee for Material Change of Use
            applications for the component of affordable rental premises as defined in the
            proposed amendments to Noosa Plan 2020;
            C. Waive the pre-lodgement meeting administration fee for not-for-profit
            community housing providers and allow for reimbursement of up to 50% of the pre-
            lodgement administrative fee where other applicants proceed to formally
            apply for a development permit for a proposal including affordable rental premises;
            D. Adopt the revised Council Policy on Infrastructure Charges Rebates for Eligible
            Community Organisations provided as Attachment 1;
            E. Remove reference to secondary dwellings from Council's Charges Resolution
            and cease issuing charge notices for secondary dwellings from 1 July 2025; and
            F. Prepare explanatory material which will guide applications on the changes
            outlined in recommendations A-E above.
            Carried unanimously.

            Cr Stockwell returned to the meeting.


            7.2. FURTHER REPORT - MCU21/0110 - APPLICATION FOR MATERIAL
            CHANGE OF USE - RESORT COMPLEX AND ANICILLARY BAR, FOOD AND
            DRINK OUTLET, OUTDOOR SPORT AND RECREATION, AND CLUB (MINOR
            EXTENSION TO EXISTING CLUBHOUSE) AT 61 NOOSA SPRINGS DRIVE,
            NOOSA HEADS
            That Planning & Environment Committee Agenda Item 7.2 be referred to the
            General Committee due to the significance of the issue.


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ORDINARY MEETING MINUTES 15 MAY 2025

 

COMMITTEE RECOMMENDATIONS TO COUNCIL

7.1. HOUSING STRATEGY - FINANCIAL INCENTIVES FOR SOCIAL AND
AFFORDABLE HOUSING

In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell
provided the following declaration to the meeting of a declarable conflict of interest
in this matter:

|, Cr Stockwell, inform the meeting that | have a declarable conflict of interest in
this matter as | am currently constructing a dwelling house and have been issued
with an Infrastructure Charges Notice, as a component of the structure has been
deemed to be capable of being used as a secondary dwelling. As this payment is
outstanding, awaiting an imminent final inspection, it may be perceived that | have
a potential bias. As a result of my conflict of interest | will now leave the meeting
room while the matter is considered and voted on.

Cr Stockwell left the meeting.

Council Resolution

Moved: Cr Tom Wegener

Seconded: Cr Nicola Wilson

That Council note the report by the Principal Strategic Planner to the Planning &
Environment Committee Meeting dated 6 May 2025 regarding financial incentives
for development of social and affordable housing, and

A. At Council's next review, clarify in the General Rate Donation Policy that not-
for-profit organisations providing crisis or emergency transitional housing or
affordable rental premises are eligible to apply for up to 100% donation on general
rates on such accommodation;

B. For private residential developments that include a component of affordable
rental premises, waive the development application fee for Material Change of Use
applications for the component of affordable rental premises as defined in the
proposed amendments to Noosa Plan 2020;

C. Waive the pre-lodgement meeting administration fee for not-for-profit
community housing providers and allow for reimbursement of up to 50% of the pre-
lodgement administrative fee where other applicants proceed to formally

apply for a development permit for a proposal including affordable rental premises;
D. Adopt the revised Council Policy on Infrastructure Charges Rebates for Eligible
Community Organisations provided as Attachment 1;

E. Remove reference to secondary dwellings from Council's Charges Resolution
and cease issuing charge notices for secondary dwellings from 1 July 2025; and
F. Prepare explanatory material which will guide applications on the changes
outlined in recommendations A-E above.

Carried unanimously.

Cr Stockwell returned to the meeting.

7.2. FURTHER REPORT - MCU21/0110 - APPLICATION FOR MATERIAL
CHANGE OF USE - RESORT COMPLEX AND ANICILLARY BAR, FOOD AND
DRINK OUTLET, OUTDOOR SPORT AND RECREATION, AND CLUB (MINOR
EXTENSION TO EXISTING CLUBHOUSE) AT 61 NOOSA SPRINGS DRIVE,
NOOSA HEADS

That Planning & Environment Committee Agenda Item 7.2 be referred to the
General Committee due to the significance of the issue.

Page 8

ORDINARY MEETING MINUTES                                                         15 MAY 2025


            8.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY –
            MARCH 2025
            That Council note the report by the Development Assessment Manager to the
            Planning and Environment Committee Meeting dated 6 May 2025 regarding
            applications that have been decided by delegated authority for March 2025 as per
            Attachment 1 to the Report.


            Council Resolution
            Moved:        Cr Brian Stockwell
            Seconded: Cr Tom Wegener
            That the report of the Planning and Environment Committee meeting dated 6 May
            2025 be received and the recommendations therein be adopted except where
            dealt with by separate resolution.
            Carried unanimously.




   11.2.    SERVICES & ORGANISATION COMMITTEE REPORT - 6 MAY 2025

            ATTENDANCE & APOLOGIES

            COMMITTEE MEMBERS
            Cr Karen Finzel (Chair)
            Cr Frank Wilkie
            Cr Jessica Phillips
            Cr Nicola Wilson

            NON-COMMITTEE MEMBERS
            Cr Tom Wegener (for Item 7.1)
            Cr Amelia Lorentson (for Item 7.1)

            EXECUTIVE
            Chief Executive Officer Larry Sengstock
            Director Development & Regulation Richard MacGillivray
            Acting Director Corporate Services Margaret Gatt
            Director Infrastructure Services Shaun Walsh

            APOLOGIES
            Nil.

            COMMITTEE RECOMMENDATIONS TO COUNCIL


            7.1. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY
            That Services & Organisation Committee Agenda Item 7.1 be referred to the
            General Committee due to the significance of the issue.


            7.2. NOOSA SHIRE COUNCIL SOLE AND SPECIALISED LISTS
            That Council note the report by the Procurement & Contracts Advisor to the
            Services & Organisation Committee Meeting dated 6 May 2025 and adopt the
            amendments to the Specialised Supplier List with a change to the name in the
            table in the Report in Row 2 from Lucid Inc to Lucid Software Inc. for the remaining
            term of the list’s validity period, being until 16 October 2025.


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ORDINARY MEETING MINUTES 15 MAY 2025

 

11.2.

8.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY —
MARCH 2025

That Council note the report by the Development Assessment Manager to the
Planning and Environment Committee Meeting dated 6 May 2025 regarding
applications that have been decided by delegated authority for March 2025 as per
Attachment 1 to the Report.

Council Resolution

Moved: Cr Brian Stockwell

Seconded: Cr Tom Wegener

That the report of the Planning and Environment Committee meeting dated 6 May
2025 be received and the recommendations therein be adopted except where
dealt with by separate resolution.

Carried unanimously.

SERVICES & ORGANISATION COMMITTEE REPORT - 6 MAY 2025
ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Frank Wilkie

Cr Jessica Phillips

Cr Nicola Wilson

NON-COMMITTEE MEMBERS
Cr Tom Wegener (for Item 7.1)
Cr Amelia Lorentson (for Item 7.1)

EXECUTIVE

Chief Executive Officer Larry Sengstock

Director Development & Regulation Richard MacGillivray
Acting Director Corporate Services Margaret Gatt
Director Infrastructure Services Shaun Walsh

APOLOGIES
Nil.

COMMITTEE RECOMMENDATIONS TO COUNCIL

7.1. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY
That Services & Organisation Committee Agenda Item 7.1 be referred to the
General Committee due to the significance of the issue.

7.2. NOOSA SHIRE COUNCIL SOLE AND SPECIALISED LISTS

That Council note the report by the Procurement & Contracts Advisor to the
Services & Organisation Committee Meeting dated 6 May 2025 and adopt the
amendments to the Specialised Supplier List with a change to the name in the
table in the Report in Row 2 from Lucid Inc to Lucid Software Inc. for the remaining
term of the list’s validity period, being until 16 October 2025.

Page 9

ORDINARY MEETING MINUTES                                                            15 MAY 2025




            8.1. CAPITAL PROGRAM 2024/2025 DELIVERY STATUS
            In accordance with Chapter 5B of the Local Government Act 2009, Cr Phillips
            provided the following declaration to the meeting of a declarable conflict of interest
            in this matter:
            I, Cr Phillips, inform the meeting that I have a declarable conflict of interest in this
            matter in relation to Cooroy Sports Complex Gymnastics Upgrade and upcoming
            tender mentioned in the Capital Program Delivery Status Report, as I am the senior
            squad Coach of the Club in a temporary capacity. As per previous declarations,
            although I have a declarable conflict of interest, I do not believe a reasonable
            person could have a perception of bias as I do not stand to receive a personal
            benefit or loss in relation to this matter. Therefore, I will choose to remain in the
            meeting room. However, I will respect the decision of the meeting on whether I can
            remain and participate in the decision.
            Council Resolution
            Moved:               Cr Brian Stockwell
            Seconded:            Cr Amelia Lorentson
            That Council note the declarable conflict of interest by Cr Phillips and determine
            that in accordance with s150ES of the Local Government Act 2009, and having
            considered the Councillor's conflict of interest as described, it is decided that Cr
            Phillips may participate and vote on this matter in relation to the Cooroy Sports
            Complex Gymnastics Upgrade mentioned in the Capital Program Delivery Status
            Report which is only a report for noting, as Cr Phillips does not stand to receive a
            personal benefit or loss in relation to this matter.
            Carried unanimously.
            Cr Phillips having declared a conflict of interest was not eligible to vote.

            Council Resolution
            Moved:        Cr Karen Finzel
            Seconded: Cr Amelia Lorentson
            That Council note the report by the Director Infrastructure Services to the Services
            & Organisation Committee Meeting, 6 May 2025, providing an update on the
            delivery of the 2024/25 Capital Works Program as at 31 March 2025.
            Carried unanimously.


            8.2. NOOSA RIVER RECREATIONAL BOATING FACILITIES - UPDATE
            That Services & Organisation Committee Agenda Item 8.2 be referred to the
            General Committee due to the significance of the issue.


            Council Resolution
            Moved:        Cr Nicola Wilson
            Seconded: Cr Jessica Phillips
            That the report of the Services and Organisation Committee meeting dated 6 May
            2025 be received and the recommendations therein be adopted except where
            dealt with by separate resolution.
            Carried unanimously?


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ORDINARY MEETING MINUTES 15 MAY 2025

 

8.1. CAPITAL PROGRAM 2024/2025 DELIVERY STATUS

In accordance with Chapter 5B of the Local Government Act 2009, Cr Phillips
provided the following declaration to the meeting of a declarable conflict of interest
in this matter:

|, Cr Phillips, inform the meeting that | have a declarable conflict of interest in this
matter in relation to Cooroy Sports Complex Gymnastics Upgrade and upcoming
tender mentioned in the Capital Program Delivery Status Report, as | am the senior
Squad Coach of the Club in a temporary capacity. As per previous declarations,
although | have a declarable conflict of interest, | do not believe a reasonable
person could have a perception of bias as | do not stand to receive a personal
benefit or loss in relation to this matter. Therefore, | will choose to remain in the
meeting room. However, | will respect the decision of the meeting on whether I can
remain and participate in the decision.

Council Resolution

Moved: Cr Brian Stockwell

Seconded: Cr Amelia Lorentson

That Council note the declarable conflict of interest by Cr Phillips and determine
that in accordance with s150ES of the Local Government Act 2009, and having
considered the Councillor's conflict of interest as described, it is decided that Cr
Phillips may participate and vote on this matter in relation to the Cooroy Sports
Complex Gymnastics Upgrade mentioned in the Capital Program Delivery Status
Report which is only a report for noting, as Cr Phillips does not stand to receive a
personal benefit or loss in relation to this matter.

Carried unanimously.

Cr Phillips having declared a conflict of interest was not eligible to vote.

Council Resolution

Moved: Cr Karen Finzel

Seconded: Cr Amelia Lorentson

That Council note the report by the Director Infrastructure Services to the Services
& Organisation Committee Meeting, 6 May 2025, providing an update on the
delivery of the 2024/25 Capital Works Program as at 31 March 2025.

Carried unanimously.

8.2. NOOSA RIVER RECREATIONAL BOATING FACILITIES - UPDATE
That Services & Organisation Committee Agenda Item 8.2 be referred to the
General Committee due to the significance of the issue.

Council Resolution

Moved: Cr Nicola Wilson

Seconded: Cr Jessica Phillips

That the report of the Services and Organisation Committee meeting dated 6 May
2025 be received and the recommendations therein be adopted except where
dealt with by separate resolution.

Carried unanimously?

Page 10

ORDINARY MEETING MINUTES                                                           15 MAY 2025


1 GENERAL COMMITTEE MEETING REPORT - 12 MAY 2025
1.
3.

  ATTENDANCE & APOLOGIES

  COMMITTEE MEMBERS
  Cr Brian Stockwell (Chair)
  Cr Karen Finzel
  Cr Amelia Lorentson
  Cr Jessica Phillips
  Cr Tom Wegener
  Cr Frank Wilkie
  Cr Nicola Wilson

  EXECUTIVE
  Chief Executive Officer Larry Sengstock
  Director Development & Regulation Richard MacGillivray
  Director Strategy and Environment Kim Rawlings
  Director Infrastructure Services Shaun Walsh

  APOLOGIES
  Nil.




  COMMITTEE RECOMMENDATIONS TO COUNCIL


  7.1. FURTHER REPORT - MCU21/0110 - APPLICATION FOR MATERIAL CHANGE OF USE -
  RESORT COMPLEX AND ANICILLARY BAR, FOOD AND DRINK OUTLET, OUTDOOR
  SPORT AND RECREATION, AND CLUB (MINOR EXTENSION TO EXISTING CLUBHOUSE)
  AT 61 NOOSA SPRINGS DRIVE, NOOSA HEADS
  (REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE DATED 6 MAY 2025)

  The following material was presented to the meeting in relation to this item:
  - Attachment 2 to the Ordinary Meeting dated 15 May 2025 - new condition - Noosa Springs Odour
  Monitoring

  Motion
  Moved:       Cr Brian Stockwell
  Seconded: Cr Frank Wilkie
  That Council note the Further Report by the Manager Development Assessment to the Planning
  and Environment Committee Meeting dated 6 May 2025 regarding Application No. MCU21/0110
  for a Development Permit for a Material Change of Use – Resort Complex and ancillary Bar, Food
  and Drink Outlet, Outdoor Sport and Recreation and Club (minor extension to existing clubhouse)
  at 61 Noosa Springs Drive, Noosa Heads and:
  A. Approve the application subject to conditions in accordance with Attachment 1.
  B. The Zoning and Strategic Framework Maps covering the site be reviewed as part of the next
  amendment of the Noosa Planning Scheme to provide a cadastrally based boundary to the
  Tourism Accommodation Zone and an amended Urban Area Boundary to reflect the approved
  plans.


[OCR of page images]
ORDINARY MEETING MINUTES 15 MAY 2025

 

1 GENERAL COMMITTEE MEETING REPORT - 12 MAY 2025
1.
3.

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Brian Stockwell (Chair)
Cr Karen Finzel

Cr Amelia Lorentson

Cr Jessica Phillips

Cr Tom Wegener

Cr Frank Wilkie

Cr Nicola Wilson

EXECUTIVE

Chief Executive Officer Larry Sengstock

Director Development & Regulation Richard MacGillivray
Director Strategy and Environment Kim Rawlings
Director Infrastructure Services Shaun Walsh

APOLOGIES
Nil.

COMMITTEE RECOMMENDATIONS TO COUNCIL

7.1. FURTHER REPORT - MCU21/0110 - APPLICATION FOR MATERIAL CHANGE OF USE -
RESORT COMPLEX AND ANICILLARY BAR, FOOD AND DRINK OUTLET, OUTDOOR
SPORT AND RECREATION, AND CLUB (MINOR EXTENSION TO EXISTING CLUBHOUSE)
AT 61 NOOSA SPRINGS DRIVE, NOOSA HEADS

(REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE DATED 6 MAY 2025)

The following material was presented to the meeting in relation to this item:
- Attachment 2 to the Ordinary Meeting dated 15 May 2025 - new condition - Noosa Springs Odour
Monitoring

Motion

Moved: Cr Brian Stockwell

Seconded: Cr Frank Wilkie

That Council note the Further Report by the Manager Development Assessment to the Planning
and Environment Committee Meeting dated 6 May 2025 regarding Application No. MCU21/0110
for a Development Permit for a Material Change of Use — Resort Complex and ancillary Bar, Food
and Drink Outlet, Outdoor Sport and Recreation and Club (minor extension to existing clubhouse)
at 61 Noosa Springs Drive, Noosa Heads and:

A. Approve the application subject to conditions in accordance with Attachment 1.

B. The Zoning and Strategic Framework Maps covering the site be reviewed as part of the next
amendment of the Noosa Planning Scheme to provide a cadastrally based boundary to the
Tourism Accommodation Zone and an amended Urban Area Boundary to reflect the approved
plans.

Page 11

ORDINARY MEETING MINUTES                                                            15 MAY 2025



  Amendment No. 1
  Moved:       Cr Nicola Wilson
  Seconded: Cr Jessica Phillips
  That Item A be amended to read:
  Approve the application subject to conditions in accordance with Attachment 1, with an
  amendment to Condition 11 to read:
  "11. Use by guests and visitors of the swimming pools is limited to the time period 6am to 12am
  9pm only."
  Carried unanimously.

  Amendment No. 2
  Moved:         Cr Jessica Phillips
  Seconded: Cr Karen Finzel
  That Item A, include the following addition:
  Include new condition to be inserted as Condition 14, and subsequently renumber the existing
  conditions to follow. The new condition is provided in Attachment 2 to the Ordinary Meeting dated
  15 May 2025 - new condition - Noosa Springs Odour Monitoring.
  Carried unanimously.

  Council Resolution
  Moved:      Cr Brian Stockwell
  Seconded: Cr Frank Wilkie

  That Council note the Further Report by the Manager Development Assessment to the Planning
  and Environment Committee Meeting dated 6 May 2025 regarding Application No. MCU21/0110
  for a Development Permit for a Material Change of Use – Resort Complex and ancillary Bar, Food
  and Drink Outlet, Outdoor Sport and Recreation and Club (minor extension to existing clubhouse)
  at 61 Noosa Springs Drive, Noosa Heads and:

  A. Approve the application subject to conditions in accordance with Attachment 1, with

    1. An amendment to Condition 11 to read:
       "11. Use by guests and visitors of the swimming pools is limited to the time period 6am to
  9pm only."; and

    2. Include new condition to be inserted as Condition 14, and subsequently renumber the existing
  conditions to follow. The new condition is provided in Attachment 2 to the Ordinary Meeting dated
  15 May 2025 - new condition - Noosa Springs Odour Monitoring.

  B. The Zoning and Strategic Framework Maps covering the site be reviewed as part of the next
  amendment of the Noosa Planning Scheme to provide a cadastrally based boundary to the
  Tourism Accommodation Zone and an amended Urban Area Boundary to reflect the approved
  plans.

  For:        Crs Wilkie, Stockwell, Wegener and Finzel
  Against:    Crs Lorentson, Phillips and Wilson
  Carried.


[OCR of page images]
ORDINARY MEETING MINUTES 15 MAY 2025

 

Amendment No. 1

Moved: Cr Nicola Wilson

Seconded: Cr Jessica Phillips

That Item A be amended to read:

Approve the application subject to conditions in accordance with Attachment 1, with an
amendment to Condition 11 to read:

"11. Use by guests and visitors of the swimming pools is limited to the time period 6am to 12am
9pm only."

Carried unanimously.

Amendment No. 2

Moved: Cr Jessica Phillips

Seconded: Cr Karen Finzel

That Item A, include the following addition:

Include new condition to be inserted as Condition 14, and subsequently renumber the existing
conditions to follow. The new condition is provided in Attachment 2 to the Ordinary Meeting dated
15 May 2025 - new condition - Noosa Springs Odour Monitoring.

Carried unanimously.

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Frank Wilkie

That Council note the Further Report by the Manager Development Assessment to the Planning
and Environment Committee Meeting dated 6 May 2025 regarding Application No. MCU21/0110
for a Development Permit for a Material Change of Use — Resort Complex and ancillary Bar, Food
and Drink Outlet, Outdoor Sport and Recreation and Club (minor extension to existing clubhouse)
at 61 Noosa Springs Drive, Noosa Heads and:

A. Approve the application subject to conditions in accordance with Attachment 1, with

1. An amendment to Condition 11 to read:
"11. Use by guests and visitors of the swimming pools is limited to the time period 6am to
9pm only."; and

2. Include new condition to be inserted as Condition 14, and subsequently renumber the existing
conditions to follow. The new condition is provided in Attachment 2 to the Ordinary Meeting dated
15 May 2025 - new condition - Noosa Springs Odour Monitoring.

B. The Zoning and Strategic Framework Maps covering the site be reviewed as part of the next
amendment of the Noosa Planning Scheme to provide a cadastrally based boundary to the
Tourism Accommodation Zone and an amended Urban Area Boundary to reflect the approved
plans.

For: Crs Wilkie, Stockwell, Wegener and Finzel
Against: Crs Lorentson, Phillips and Wilson
Carried.

Page 12

ORDINARY MEETING MINUTES                                                                 15 MAY 2025


  7.2. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY (REFERRED FROM SERVICES
  & ORGANISATION COMMITTEE DATED 6 MAY 2025)

  Motion
  Moved:        Cr Frank Wilkie
  Seconded: Cr Karen Finzel
  That Council
  A. Note the report by the Business Improvement & Integration Officer to the Services &
  Organisation Committee Meeting dated 6 May 2025, and
  B. Adopt the Integrated Compliance and Enforcement Policy as outlined in Attachment 1

  Amendment No. 1
  Moved:         Cr Jessica Phillips
  Seconded: Cr Amelia Lorentson
  That item B, 1, be added to read:
  1. That the wording in the draft policy provided at Attachment 1 under "Roles and Responsibilities",
  "Councillors" be amended to read:

  "ROLES AND RESPONSIBILITIES
  Councillors
  Review and adopt Council’s Integrated Compliance and Enforcement Policy.
  Maintain procedural fairness and protect the rights of individuals and the integrity of the process.
  Councillors must not involve themselves in negotiating and resolving outcomes with aggrieved
  parties nor advocating on behalf of or
  representing parties.
  Councillors can assist constituents in raising concerns relating to compliance and enforcement by
  referring them to the appropriate functional area.
  Councillors may actively support and promote voluntary compliance through advocacy, education,
  and community engagement. This includes encouraging understanding of relevant regulations
  and fostering cooperative relationships
  between the council and the community.
  Councillors must not be involved in operational compliance or enforcement actions as outlined in
  Council’s endorsed Governance Framework. This includes (but is not limited to) participation in
  investigations, issuance of penalty
  infringement notices, enforcement orders, remedial actions, or prosecution decisions. These
  matters are to be managed independently by authorised council officers in accordance with
  legislative requirements and operational procedures.
  This separation ensures procedural fairness, protects the integrity of compliance processes, and
  upholds the principles of good governance. "
  Carried unanimously.

  Amendment No. 2
  Moved:        Cr Brian Stockwell
  That the wording below be reinstated in the draft policy provided at Attachment 1 under "Roles
  and Responsibilities", "Councillors" :
  "Maintain procedural fairness and protect the rights of individuals and the integrity of the process.
  Councillors must not be involved in negotiating and resolving outcomes with aggrieved parties nor
  advocating on behalf of or representing
  parties.
  Councillors can assist constituents in raising concerns relating to compliance and enforcement by
  referring them to the appropriate functional area."
  and
  Add words in red below, after paragraph 2, as follows:
  However, councillors must not be involved in operational compliance or enforcement actions as
  outlined in Council’s endorsed Governance Framework.
  This includes (but is not limited to) participation in investigations, issuance of penalty infringement


[OCR of page images]
ORDINARY MEETING MINUTES 15 MAY 2025

 

7.2. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY (REFERRED FROM SERVICES
& ORGANISATION COMMITTEE DATED 6 MAY 2025)

Motion

Moved: Cr Frank Wilkie
Seconded: Cr Karen Finzel
That Council

A. Note the report by the Business Improvement & Integration Officer to the Services &
Organisation Committee Meeting dated 6 May 2025, and
B. Adopt the Integrated Compliance and Enforcement Policy as outlined in Attachment 1

Amendment No. 1

Moved: Cr Jessica Phillips

Seconded: Cr Amelia Lorentson

That item B, 1, be added to read:

1. That the wording in the draft policy provided at Attachment 1 under "Roles and Responsibilities",
"Councillors" be amended to read:

"ROLES AND RESPONSIBILITIES
Councillors

 

Councillors may actively support and promote voluntary compliance through advocacy, education,
and community engagement. This includes encouraging understanding of relevant regulations
and fostering cooperative relationships

between the council and the community.

Councillors must not be involved in operational compliance or enforcement actions as outlined in
Council’s endorsed Governance Framework. This includes (but is not limited to) participation in
investigations, issuance of penalty

infringement notices, enforcement orders, remedial actions, or prosecution decisions. These
matters are to be managed independently by authorised council officers in accordance with
legislative requirements and operational procedures.

This separation ensures procedural fairness, protects the integrity of compliance processes, and
upholds the principles of good governance. "

Carried unanimously.

Amendment No. 2

Moved: Cr Brian Stockwell

That the wording below be reinstated in the draft policy provided at Attachment 1 under "Roles
and Responsibilities", "Councillors" :

"Maintain procedural fairness and protect the rights of individuals and the integrity of the process.
Councillors must not be involved in negotiating and resolving outcomes with aggrieved parties nor
advocating on behalf of or representing

parties.

Councillors can assist constituents in raising concerns relating to compliance and enforcement by
referring them to the appropriate functional area."

and

Add words in red below, after paragraph 2, as follows:

However, councillors must not be involved in operational compliance or enforcement actions as
outlined in Council’s endorsed Governance Framework.

This includes (but is not limited to) participation in investigations, issuance of penalty infringement

Page 13

ORDINARY MEETING MINUTES                                                                 15 MAY 2025


  notices, enforcement orders, remedial actions, or prosecution decisions. These matters are to be
  managed independently by authorised council
  officers in accordance with legislative requirements and operational procedures.
  Notwithstanding this, Councillors can consider legal and prosecution matters as reported by staff
  through the established council meeting processes."
  The Amendment No. 2 lapsed for want of a seconder.

  Amendment No. 3
  Moved:          Cr Jessica Phillips
  Seconded:       Cr Amelia Lorentson
  That the wording in B,1 be amended to read:
  1. That the wording in the draft policy provided at Attachment 1 under "Roles and
  Responsibilities", "Councillors" be amended to read:
  "ROLES AND RESPONSIBILITIES

  Councillors

  Review and adopt Council’s Integrated Compliance and Enforcement Policy.

  Councillors may actively support and promote voluntary compliance through advocacy,education
  and community engagement by This includes encouraging an understanding of relevant laws
  and regulations. and fostering cooperative relationships between the council and the
  community. Councillors can assist constituents in raising concerns relating to compliance and
  enforcement matters by referring them to the appropriate functional area.

  Councillors must not be involved in operational compliance or enforcement actions as outlined in
  Council’s endorsed adopted Governance Framework. This includes (but is not limited to)
  participation in investigations, and/or advocating or taking over the matter on behalf of the
  applicant relating to the issuance of penalty infringement notices, enforcement orders, remedial
  actions, or prosecution decisions. These matters are to be managed independently by authorised
  council officers in accordance with legislative requirements and operational procedures. This
  separation ensures procedural fairness, protects the integrity of compliance processes, and
  upholds the principles of good governance. Notwithstanding this, Councillors can consider formal
  legal and prosecution matters as reported by staff through the established council meeting
  processes."
  Carried unanimously.


  Amendment No. 4
  Moved:         Cr Nicola Wilson
  Seconded: Cr Karen Finzel
  That the wording below be inserted in the draft policy provided at Attachment 1 under "Roles and
  Responsibilities", "Councillors" after the current wording:
  "Councillors roles are defined in the Local Government Act 2009 and the Code of Conduct for
  Councillors in Queensland. The definitions of roles and responsibilities in this policy are consistent
  with the Act."
  Carried unanimously.


  Amendment No. 5
  Moved:        Cr Jessica Phillips
  Seconded: Cr Amelia Lorentson
  That item B 2 be added to read:
   2. Remove the definition of “unlawful activity” from the draft policy provided at Attachment 1 and
  replace with the definition of “breach” which is defined as:


[OCR of page images]
ORDINARY MEETING MINUTES 15 MAY 2025

 

notices, enforcement orders, remedial actions, or prosecution decisions. These matters are to be
managed independently by authorised council

officers in accordance with legislative requirements and operational procedures.

Notwithstanding this, Councillors can consider legal and prosecution matters as reported by staff
through the established council meeting processes."

The Amendment No. 2 lapsed for want of a seconder.

Amendment No. 3

Moved: Cr Jessica Phillips

Seconded: Cr Amelia Lorentson

That the wording in B,1 be amended to read:

1. That the wording in the draft policy provided at Attachment 1 under "Roles and

Responsibilities", "Councillors" be amended to read:
"ROLES AND RESPONSIBILITIES

Councillors
Review and adopt Council’s Integrated Compliance and Enforcement Policy.

Councillors may actively support and promote voluntary compliance through advocacy,education
and community engagement by Fhisiacludes encouraging an understanding of relevant laws
and regulations. asd
community. Councillors can assist constituents it in raising concerns ; relating to compliance and
enforcement matters by referring them to the appropriate functional area.

 

Councillors must not be involved in operational compliance or enforcement actions as outlined in
Council’s endorsed adopted Governance Framework. This includes (but is not limited to)
participation in investigations, and/or advocating or taking over the matter on behalf of the
applicant relating to the issuance of penalty infringement notices, enforcement orders, remedial
actions, or prosecution decisions. These matters are to be managed independently by authorised
council officers in accordance with legislative requirements and operational procedures. his

upholds the principles of good governance. Notwithstanding this, Councillors can consider formal
legal and prosecution matters as reported by staff through the established council meeting
processes."

Carried unanimously.

Amendment No. 4

Moved: Cr Nicola Wilson

Seconded: Cr Karen Finzel

That the wording below be inserted in the draft policy provided at Attachment 1 under "Roles and
Responsibilities", "Councillors" after the current wording:

"Councillors roles are defined in the Local Government Act 2009 and the Code of Conduct for
Councillors in Queensland. The definitions of roles and responsibilities in this policy are consistent
with the Act."

Carried unanimously.

Amendment No. 5
Moved: Cr Jessica Phillips
Seconded: Cr Amelia Lorentson

That item B 2 be added to read:
2. Remove the definition of “unlawful activity” from the draft policy provided at Attachment 1 and
replace with the definition of “breach” which is defined as:

Page 14

ORDINARY MEETING MINUTES                                                                 15 MAY 2025




  Carried unanimously.


  Council Resolution
  Moved:       Cr Frank Wilkie
  Seconded: Cr Karen Finzel
  That Council

  A. Note the report by the Business Improvement & Integration Officer to the Services &
  Organisation Committee Meeting dated 6 May 2025, and

  B. Adopt the Integrated Compliance and Enforcement Policy as outlined in Attachment 1; with the
  following amendments:

  1. That the wording in the draft policy provided at Attachment 1 under "Roles and Responsibilities",
  "Councillors" be amended to read:

  "ROLES AND RESPONSIBILITIES

  Councillors

  Review and adopt Council’s Integrated Compliance and Enforcement Policy.

  Councillors may actively support and promote voluntary compliance through education, and
  community         engagement by encouraging an understanding                of         relevant laws
  and regulations. Councillors can assist constituents in raising concerns relating to compliance and
  enforcement matters by referring them to the appropriate functional area.

  Councillors must not be involved in operational compliance or enforcement actions as outlined in
  Council’s adopted Governance Framework. This includes (but is not limited to) participation in
  investigations, and/or advocating or taking over the matter on behalf of the applicant relating to
  the issuance of penalty infringement notices, enforcement orders, remedial actions, or
  prosecution decisions. These matters are to be managed independently by authorised council
  officers in accordance with legislative requirements and operational procedures.Notwithstanding
  this, Councillors can consider formal legal and prosecution matters as reported by staff through
  the established council meeting processes."

  Councillors roles are defined in the Local Government Act 2009 and the Code of Conduct for
  Councillors in Queensland. The definitions of roles and responsibilities in this policy are consistent
  with the Act."


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ORDINARY MEETING MINUTES 15 MAY 2025

 

Breach Where an activity or work has been or is being carried out:

e contrary to the terms and conditions of a licence, permit, registr
approval, permission or other written authorisation from Council:

¢ contrary to any Act, Regulation, Local Law and Planning Schem
regulates the activities or work that can be carried out on particulai

e contrary to a legislative provision regulating a particular activity or
or without a licence, permit, registration, approval, permission «
like.

 

Carried unanimously.

Council Resolution

Moved: Cr Frank Wilkie
Seconded: Cr Karen Finzel
That Council

A. Note the report by the Business Improvement & Integration Officer to the Services &
Organisation Committee Meeting dated 6 May 2025, and

B. Adopt the Integrated Compliance and Enforcement Policy as outlined in Attachment 1; with the
following amendments:

1. That the wording in the draft policy provided at Attachment 1 under "Roles and Responsibilities",
"Councillors" be amended to read:

"ROLES AND RESPONSIBILITIES
Councillors
Review and adopt Council’s Integrated Compliance and Enforcement Policy.

Councillors may actively support and promote voluntary compliance through education, and
community engagement by encouraging an understanding of relevant laws
and regulations. Councillors can assist constituents in raising concerns relating to compliance and
enforcement matters by referring them to the appropriate functional area.

Councillors must not be involved in operational compliance or enforcement actions as outlined in
Council’s adopted Governance Framework. This includes (but is not limited to) participation in
investigations, and/or advocating or taking over the matter on behalf of the applicant relating to
the issuance of penalty infringement notices, enforcement orders, remedial actions, or
prosecution decisions. These matters are to be managed independently by authorised council
officers in accordance with legislative requirements and operational procedures. Notwithstanding
this, Councillors can consider formal legal and prosecution matters as reported by staff through
the established council meeting processes."

Councillors roles are defined in the Local Government Act 2009 and the Code of Conduct for
Councillors in Queensland. The definitions of roles and responsibilities in this policy are consistent
with the Act."

Page 15

ORDINARY MEETING MINUTES                                                              15 MAY 2025


  and

  2. Remove the definition of “unlawful activity” from the draft policy provided at Attachment 1 and
  replace with the definition of “breach” which is defined as:




  Carried unanimously.


  7.3. NOOSA RIVER RECREATIONAL BOATING FACILITIES - UPDATE (REFERRED FROM
  SERVICES & ORGANISATION COMMITTEE DATED 6 MAY 2025)
  That Council note the report by the Director Infrastructure Services to the Services & Organisation
  Committee dated 6 May 2025 regarding Noosa River Recreational Boating Facilities.


  8.1. FINANCIAL PERFORMANCE REPORT – APRIL 2025
  That Council note the report by the Financial Services Manager to the General Committee Meeting
  dated 12 May 2025 outlining the April 2025 year to date financial performance against budget,
  including changes to the financial performance report with the inclusion of key financial
  sustainability indicators.


  8.2. NOOSA ENVIRONMENT STRATEGY IMPLEMENTATION PLAN 5-YEAR MONITORING
  REPORT
  That Council note the report by the Environmental Services Manager to the General Committee
  Meeting dated 12 May 2025 regarding the Noosa Environment Strategy Implementation Plan for
  the 2023/24 Financial Year, and
  A. Note the progress against the targets and strategies in the Environment Strategy and the
  implementation actions in the Noosa Environment Strategy Implementation Plan for the 2023/24
  FY; and
  B. Note the recommendations for the mid-term review and update of the Environment Strategy,
  at this halfway point into its 10-year implementation.


  9.1. CONFIDENTIAL - NOT FOR PUBLIC RELEASE - CONTRACT NO: CN25031 - PROVISION
  OF CLEANING SERVICES FOR ADMINISTRATION BUILDINGS, LIBRARIES AND OTHER
  FACILITIES.
  That Council note the report by the Building & Facilities Coordinator (Acting) to the General
  Committee Meeting dated 12 May 2025 and:
  A. Award Contract No. CN25031 for Provision of Cleaning Services for Administration Buildings,
  Libraries and Facilities under a schedule of rates contract, for an initial term of two (2) years
  commencing 30 June 2025 and
  expiring on 27 June 2027, to the following contractors:


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ORDINARY MEETING MINUTES 15 MAY 2025

 

and

2. Remove the definition of “unlawful activity” from the draft policy provided at Attachment 1 and
replace with the definition of “breach” which is defined as:

Breach Where an activity or work has been or is being carried out:

e contrary to the terms and conditions of a licence, permit, registr
approval, permission or other written authorisation from Council:

¢ contrary to any Act, Regulation, Local Law and Planning Scheme
regulates the activities or work that can be carried out on particular

e contrary to a legislative provision regulating a particular activity or |
or without a licence, permit, registration, approval, permission ¢
like.

Carried unanimously.

7.3. NOOSA RIVER RECREATIONAL BOATING FACILITIES - UPDATE (REFERRED FROM
SERVICES & ORGANISATION COMMITTEE DATED 6 MAY 2025)

That Council note the report by the Director Infrastructure Services to the Services & Organisation
Committee dated 6 May 2025 regarding Noosa River Recreational Boating Facilities.

8.1. FINANCIAL PERFORMANCE REPORT —- APRIL 2025

That Council note the report by the Financial Services Manager to the General Committee Meeting
dated 12 May 2025 outlining the April 2025 year to date financial performance against budget,
including changes to the financial performance report with the inclusion of key financial
sustainability indicators.

8.2. NOOSA ENVIRONMENT STRATEGY IMPLEMENTATION PLAN 5-YEAR MONITORING
REPORT

That Council note the report by the Environmental Services Manager to the General Committee
Meeting dated 12 May 2025 regarding the Noosa Environment Strategy Implementation Plan for
the 2023/24 Financial Year, and

A. Note the progress against the targets and strategies in the Environment Strategy and the
implementation actions in the Noosa Environment Strategy Implementation Plan for the 2023/24
FY; and

B. Note the recommendations for the mid-term review and update of the Environment Strategy,
at this halfway point into its 10-year implementation.

9.1. CONFIDENTIAL - NOT FOR PUBLIC RELEASE - CONTRACT NO: CN25031 - PROVISION
OF CLEANING SERVICES FOR ADMINISTRATION BUILDINGS, LIBRARIES AND OTHER
FACILITIES.

That Council note the report by the Building & Facilities Coordinator (Acting) to the General
Committee Meeting dated 12 May 2025 and:

A. Award Contract No. CN25031 for Provision of Cleaning Services for Administration Buildings,
Libraries and Facilities under a schedule of rates contract, for an initial term of two (2) years
commencing 30 June 2025 and

expiring on 27 June 2027, to the following contractors:

Page 16

ORDINARY MEETING MINUTES                                                                 15 MAY 2025


  1. CMBM Facility Services Pty Ltd for Separable Portions A and B;
  2. Ecovist Pty Ltd ATF R & R McKindlay Trust t/as Ecovia for Separable Portions C, D and F; and
  3. David Gillman for Separable Portions E and G.
  B. Delegate to the Chief Executive Officer the power to negotiate, finalise, execute and administer
  the Contract on behalf of Council and, subject to satisfactory performance of the suppliers,
  approve the options to extend the contract at the expiry of initial term for a further two (2) periods
  of up to 24 months each.


  Council Resolution
  Moved:      Cr Karen Finzel
  Seconded: Cr Amelia Lorentson
  That the report of the General Committee meeting dated 12 May 2025 be received and the
  recommendations therein be adopted except where dealt with by separate resolution.
  Carried unanimously.



12.           ORDINARY MEETING REPORTS

              Nil.


13.           CONFIDENTIAL SESSION

              Nil.


14.           NEXT MEETING

              The next Ordinary Meeting will be held at Council Chambers, 9 Pelican St, Tewantin
              on Thursday 19 June 2025 at 10.00am.


15.           MEETING CLOSURE

              The meeting closed at 6.01pm.


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ORDINARY MEETING MINUTES 15 MAY 2025

 

12.

13.

14.

15.

1. CMBM Facility Services Pty Ltd for Separable Portions A and B;

2. Ecovist Pty Ltd ATF R & R McKindlay Trust t/as Ecovia for Separable Portions C, D and F; and
3. David Gillman for Separable Portions E and G.

B. Delegate to the Chief Executive Officer the power to negotiate, finalise, execute and administer
the Contract on behalf of Council and, subject to satisfactory performance of the suppliers,
approve the options to extend the contract at the expiry of initial term for a further two (2) periods
of up to 24 months each.

Council Resolution

Moved: Cr Karen Finzel

Seconded: Cr Amelia Lorentson

That the report of the General Committee meeting dated 12 May 2025 be received and the
recommendations therein be adopted except where dealt with by separate resolution.

Carried unanimously.

ORDINARY MEETING REPORTS
Nil.

CONFIDENTIAL SESSION

Nil.

NEXT MEETING

The next Ordinary Meeting will be held at Council Chambers, 9 Pelican St, Tewantin
on Thursday 19 June 2025 at 10.00am.

MEETING CLOSURE

The meeting closed at 6.01pm.