Minutes Ordinary Meeting 15 May 2025.pdf

ORDINARY MEETING MINUTES                                                                 15 MAY 2025


  7.2. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY (REFERRED FROM SERVICES
  & ORGANISATION COMMITTEE DATED 6 MAY 2025)

  Motion
  Moved:        Cr Frank Wilkie
  Seconded: Cr Karen Finzel
  That Council
  A. Note the report by the Business Improvement & Integration Officer to the Services &
  Organisation Committee Meeting dated 6 May 2025, and
  B. Adopt the Integrated Compliance and Enforcement Policy as outlined in Attachment 1

  Amendment No. 1
  Moved:         Cr Jessica Phillips
  Seconded: Cr Amelia Lorentson
  That item B, 1, be added to read:
  1. That the wording in the draft policy provided at Attachment 1 under "Roles and Responsibilities",
  "Councillors" be amended to read:

  "ROLES AND RESPONSIBILITIES
  Councillors
  Review and adopt Council’s Integrated Compliance and Enforcement Policy.
  Maintain procedural fairness and protect the rights of individuals and the integrity of the process.
  Councillors must not involve themselves in negotiating and resolving outcomes with aggrieved
  parties nor advocating on behalf of or
  representing parties.
  Councillors can assist constituents in raising concerns relating to compliance and enforcement by
  referring them to the appropriate functional area.
  Councillors may actively support and promote voluntary compliance through advocacy, education,
  and community engagement. This includes encouraging understanding of relevant regulations
  and fostering cooperative relationships
  between the council and the community.
  Councillors must not be involved in operational compliance or enforcement actions as outlined in
  Council’s endorsed Governance Framework. This includes (but is not limited to) participation in
  investigations, issuance of penalty
  infringement notices, enforcement orders, remedial actions, or prosecution decisions. These
  matters are to be managed independently by authorised council officers in accordance with
  legislative requirements and operational procedures.
  This separation ensures procedural fairness, protects the integrity of compliance processes, and
  upholds the principles of good governance. "
  Carried unanimously.

  Amendment No. 2
  Moved:        Cr Brian Stockwell
  That the wording below be reinstated in the draft policy provided at Attachment 1 under "Roles
  and Responsibilities", "Councillors" :
  "Maintain procedural fairness and protect the rights of individuals and the integrity of the process.
  Councillors must not be involved in negotiating and resolving outcomes with aggrieved parties nor
  advocating on behalf of or representing
  parties.
  Councillors can assist constituents in raising concerns relating to compliance and enforcement by
  referring them to the appropriate functional area."
  and
  Add words in red below, after paragraph 2, as follows:
  However, councillors must not be involved in operational compliance or enforcement actions as
  outlined in Council’s endorsed Governance Framework.
  This includes (but is not limited to) participation in investigations, issuance of penalty infringement


[OCR of page images]
ORDINARY MEETING MINUTES 15 MAY 2025

 

7.2. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY (REFERRED FROM SERVICES
& ORGANISATION COMMITTEE DATED 6 MAY 2025)

Motion

Moved: Cr Frank Wilkie
Seconded: Cr Karen Finzel
That Council

A. Note the report by the Business Improvement & Integration Officer to the Services &
Organisation Committee Meeting dated 6 May 2025, and
B. Adopt the Integrated Compliance and Enforcement Policy as outlined in Attachment 1

Amendment No. 1

Moved: Cr Jessica Phillips

Seconded: Cr Amelia Lorentson

That item B, 1, be added to read:

1. That the wording in the draft policy provided at Attachment 1 under "Roles and Responsibilities",
"Councillors" be amended to read:

"ROLES AND RESPONSIBILITIES
Councillors

 

Councillors may actively support and promote voluntary compliance through advocacy, education,
and community engagement. This includes encouraging understanding of relevant regulations
and fostering cooperative relationships

between the council and the community.

Councillors must not be involved in operational compliance or enforcement actions as outlined in
Council’s endorsed Governance Framework. This includes (but is not limited to) participation in
investigations, issuance of penalty

infringement notices, enforcement orders, remedial actions, or prosecution decisions. These
matters are to be managed independently by authorised council officers in accordance with
legislative requirements and operational procedures.

This separation ensures procedural fairness, protects the integrity of compliance processes, and
upholds the principles of good governance. "

Carried unanimously.

Amendment No. 2

Moved: Cr Brian Stockwell

That the wording below be reinstated in the draft policy provided at Attachment 1 under "Roles
and Responsibilities", "Councillors" :

"Maintain procedural fairness and protect the rights of individuals and the integrity of the process.
Councillors must not be involved in negotiating and resolving outcomes with aggrieved parties nor
advocating on behalf of or representing

parties.

Councillors can assist constituents in raising concerns relating to compliance and enforcement by
referring them to the appropriate functional area."

and

Add words in red below, after paragraph 2, as follows:

However, councillors must not be involved in operational compliance or enforcement actions as
outlined in Council’s endorsed Governance Framework.

This includes (but is not limited to) participation in investigations, issuance of penalty infringement