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2018-03-12 General Committee Agenda
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AGENDA
General Committee
Meeting
Monday, 12 March 2018
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Jess Glasgow, Ingrid Jackson,
Joe Jurisevic, Frank Pardon, Brian Stockwell, Tony Wellington
“Noosa Shire – different by nature”
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Section 2
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
ITEMS REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE -
1 131999.982622.5 & OPW17/0555 - CHANGE TO THE DEVELOPMENT
APPROVAL FOR EXTENSION TO EXISTING SHOPPING CENTRE AND
OPERATIONAL WORKS FOR SIGNAGE LOCATED AT 4-24 GIBSON ROAD,
NOOSAVILLE
(Planning & Environment Committee Agenda, 6 March 2018, Item 3, Page 24)
Reason for referral – For a further report (refer to item 4)
ITEMS REFERRED FROM SERVICES & ORGANISATION COMMITTEE -
2 POLICY – UTILITY SERVICES THROUGH PUBLIC LAND TO SERVICE JETTIES
& OTHER FACILITIES
(Services & Organisation Committee Agenda, 6 March 2018, Item 6, Page 46)
Reason for referral – Significance of issue
3 NOOSA MAIN BEACH EVENTS POLICY
(Services & Organisation Committee Agenda, 6 March 2018, Item 7, Page 51)
Reason for referral – Significance of issue
REPORTS DIRECT TO GENERAL COMMITTEE 3
4 FURTHER REPORT - 131999.982622.5 & OPW17/0555 - CHANGE TO THE
DEVELOPMENT APPROVAL FOR EXTENSION TO EXISTING SHOPPING
CENTRE AND OPERATIONAL WORKS FOR SIGNAGE LOCATED AT 4-24
GIBSON ROAD, NOOSAVILLE 3
5 NOOSA AQUATIC CENTRE ASSET MANAGEMENT PLAN 9
6 QUEENSLAND BOATING AND FISHERIES PATROL - NEW BOAT SHED AT 2
RUSSELL STREET, NOOSAVILLE 13
7 COUNCILLOR REPRESENTATION ON VARIOUS COMMITTEES, EXTERNAL
ORGANISATIONS AND WORKING GROUPS 27
8 FINANCIAL PERFORMANCE REPORT - FEBRUARY 2018 31
CLOSED SESSION -
Page 2 of 41
Section 3
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
REPORTS DIRECT TO GENERAL COMMITTEE
4 FURTHER REPORT - 131999.982622.5 & OPW17/0555 - CHANGE TO THE
DEVELOPMENT APPROVAL FOR EXTENSION TO EXISTING SHOPPING CENTRE
AND OPERATIONAL WORKS FOR SIGNAGE LOCATED AT 4-24 GIBSON ROAD,
NOOSAVILLE
DOCUMENT INFORM AT ION
Author Development Planner, Lisa Pienaar
Environment and Sustainable Development Department
Index ECM/ Application/131999.982622.5 & OPW17/0555
Attachments Nil
REQUESTED MOTION
That Council note the further report by the Development Planner to the General Committee
Meeting dated 6 March 2018 regarding Application No. 131999.982622.5 to Change to
Development Approval for extension to existing shopping centre and Application for Operational
Works – Signage situated at 4-24 Gibson Rd Noosaville Qld 4566 and:
A. Agree to change conditions 14, 15, 26, 27, 29, as follows:
14. At least 278 off-street car parking spaces (including 31 spaces on the adjoining hotel
site - Lot 2 on RP842280) shall be provided with at least 6 of the spaces suitable for
use by persons with disabilities within close proximity to the main access to the retail
areas and signed appropriately. Some of these spaces must be converted to provide
for 8 motorcycle/scooter spaces. Access thereto shall be via a bitumen sealed or
concrete pavement.
The car parking spaces and associated manoeuvring areas shall be in accordance
with Australian Standard AS2890.1-1993 with respect to dimension and gradient for
User Class 3 and User Class 4 for the disabled spaces.
15. The proposed carpark layout shall generally be in accordance with the approved
plans.
26. Development undertaken in accordance with this approval must generally comply
with the approved plans of development. The approved plans are listed in the
following table unless otherwise amended by these conditions.
Plan No. Rev. Plan Name Date
DA.01 4 Site Plan (as annotated), drawn by Thomson 23.08.2017
Adsett
DA.02 2 Demolition Plan, drawn by Thomson Adsett 15.08.2017
DA.03 3 Proposed floor plan (as annotated), drawn by 23.08.2017
Thomson Adsett
17BRT0143 D Sheet Recommended traffic modifications – site plan, 29.11.2017
1 of 3 (as annotated) drawn by TTM Consulting Pty Ltd
17BRT0143.02 D Sheet Recommended traffic modifications – northern 29.11.2017
2 of 3 area, drawn by TTM Consulting Pty Ltd
17BRT0143.02 D Sheet Recommended traffic modifications – southern 29.11.2017
3 of 3 area (as annotated), drawn by TTM Consulting
Pty Ltd
17BRT0143.03 A Sheet Recommended traffic modifications – Southern 29.11.2017
1 of 1 area – B99 vehicle sweep paths, drawn by TTM
Consulting Pty Ltd
Page 3 of 41
Section 4
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
27. The total use area of the development is 4,568m2.
29. The colour scheme for the development is to be generally in accordance with the
approved plans.
B. Refuse to amend condition 23.
C. Include new Conditions 37, 38, 39 and 40 as follows:
37. Fixed bicycle parking capable of holding 20 bicycles is required to be located at the
main public access points to the centre.
38. The site is required to upgrade existing landscaping which must be landscaped in
accordance with an Operational Works approval.
39. All works associated with the upgrading of the car park must be done in conjunction
with an Operational Works approval. Note: Operational works for carparking and
landscaping must be lodged with Council at the same time for a complete
assessment.
40. The outdoor dining area as shown on Plan 17BRT0143.02, Rev D on Sheet 2 & 3
must not be defined with concrete bollards. This area should be defined by
landscaping in planting boxes or the like and designed in such as manner to ensure
patrons are separated from traffic movement. Plans of the outdoor dining area must
be submitted as part of an Operational Works application.
D. Approve in Part Application No. OPW17/0555 for a Development Permit for Operational
Works – Signage situated at 4-24 Gibson Rd Noosaville Qld 4566 in accordance with the
following conditions:
PLANNING
Nature and Extent of Approved Development
1. This approval authorises the following signs as defined by the planning scheme and
shown on the Approved Plans:
a. Three freestanding pylon signs (advertising tenancies within centre), identified
as S1, S2 & S3 on the Signage Plan;
b. The 3 freestanding pylon signs must be of a standard 2 face design only and
not ‘V’ shaped.
c. Two centre logo signs at the southern and western pedestrian entry points,
identified as S6 & S8 on the Signage Plan;
d. One entry sign (Gibson Road entry), identified as S10 on the approved plans;
e. Upgrade to 1 wall tenancy sign for Woolworths and BWS (identified as S5 on
the Signage Plan), but have a sign face area of no greater than 10m 2 and be no
more than 300mm thick;
f. Provide for a greater surface feature paint area on the western wall to ‘break
up’ or articulate the façade;
g. Signage shown as S12 & S13 on the approved plans. Any replacement of
existing signage must not be any greater in size than what currently exists.
Approved Plans
2. Development undertaken in accordance with this approval must generally comply with
the approved plans of development. The approved plans are listed in the following
table unless otherwise amended by these conditions.
Page 4 of 41
Section 5
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Plan No. Rev. Plan Name Date
DA.04 2 Elevations (as annotated), drawn by Thomson Adsett 15.08.2017
DA.05 2 Detail Elevations (as annotated), drawn by Thomson 15.08.2017
Adsett
DA.06 2 Perspectives (as annotated), drawn by Thomson Adsett 15.08.2017
DA.07 3 Signage (as annotated), drawn by Thomson Adsett 05.09.2017
DA.07 4 Signage (Schedule of Signs) (as annotated) drawn by 22.11.2017
Thomson Adsett
DA.08 1 Signage (as annotated), drawn by Thomson Adsett 22.11.2017
3. The approved signs must not be used for the advertisement of goods and/or services
not sold or conducted on the site (ie. third party advertising).
4. The approved signs must be wholly contained within the subject site.
5. The approved signs must not exceed the dimensions and sign areas as shown on the
Approved Plans or as varied by these conditions.
6. The approved signs must not project above any roof line, apart from the 2 centre logo
signs at the entry points to the centre.
7. All other signage must be removed from the external facades of the building, with no
other signage permitted on site.
8. A maximum of 1 wall sign is permitted for Woolworths.
Illumination
9. The approved signs must not be illuminated in any way, with the exception of:
a) Two freestanding pylon signs located on the Gibson Road and the Mary Street
entry to the site, identified as S1 & S3 on the approved plan;
b) One Woolworth’s wall sign and one BWS sign.
10. The sign identified as S10 on the Signage Plan must not have in box illumination, but
may have in ground up lights.
11. The approved signs must not incorporate flashing lights.
12. Illumination resulting from direct, reflected or other incidental light emanating from the
approved signs must not exceed a luminance of 300 candelas per square metre.
13. All sign illumination must be switched off between 11:00pm and sunset of the
following day.
14. All conduits, wiring, switches or other electrical apparatus installed on an advertising
device must be concealed from general view.
Maintenance
15. The approved signs must be properly maintained by the owner of the property to
ensure the signs continue to comply with the Approved Plans and conditions of this
Decision Notice.
E. Advise the applicant that a Development Permit for Building Works (for the internal
reconfiguration of tenancies) may be issued prior to obtaining a Development Permit for
Operational Works. The application for Operational Works must lodged with Council within
3 months of issue from the date of approval.
F. Note that the report is provided in accordance with Section 63(5) of the Planning Act, 2016.
Page 5 of 41
Section 6
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
REPORT
A report on this application was considered by the Planning and Environment Committee on 6
March 2018 as item 3, and was subsequently referred to the General Committee Meeting on 12
March 2018. During the course of discussions at the Planning & Environment Committee
meeting, Councillors requested details of how the outdoor dining component could be improved
and supported. There was also discussion around the proposed signage including a request for a
‘mock up’ of the recommended signage for Woolworths. Some draft wording was further tabled
that would enable the building works to commence while the applicant prepared their Operational
Works plans for the car park and landscaping improvements.
In the circumstances, the Committee requested a further report be presented to the General
Committee meeting.
Outdoor dining
The applicant proposes an outdoor dining area at the southern entry to the centre. The location
of the outdoor dining seeks to remove 3 existing prime car spaces which have a high turnover
and are convenient for patrons running short errands. The report to the Planning & Environment
Committee meeting recommends that this outdoor dining area be refused due to the loss of these
car parking spaces, given the overall proposal involves a net loss of 22 car spaces and will result
in the shopping centre falling below the minimum car parking rate recommended by Council’s
traffic consultant. The outdoor dining area is also considered of a basic design with concrete
square bollards currently proposed to define the outdoor dining area.
The proposed outdoor dining area could be improved by using planter boxes spaced to prevent
pedestrian access through the outdoor dining area to the car park. This would improve the
amenity of the area and improve the barrier between the outdoor dining area and traffic
movements. The applicant could be required to provide greater detail of the final design at the
Operational Works stage.
Proposed signage on the western wall
Councillors requested a montage of what the western wall would look like with the recommended
sign and paint embellishments in proportion to the wall. The wall length is 14.15m long and 3.38
metres high. The recommended sign size is 10m2, and based on the existing width of the
Woolworths sign, this would result in the proposed sign at 1.2 metres wide and 8.33 metres long.
It is further recommended that the sign be below the roof line.
Refer to Figure 1 – Existing Signage/western wall, Figure 2 – Proposed signage/western
wall, and Figure 3 – Recommended signage/western wall
Figure 1 – Existing Signage/western wall
Page 6 of 41
Section 7
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Figure 2 – Proposed signage/western wall
Figure 3 – Recommended signage/western wall
Timing of change to MCU and Operational works
Some suggested wording was tabled before the meeting that would allow building works to
commence prior to obtaining Operational Works approval for the car parking and landscaping
improvements. Officers agree this is acceptable and would allow the applicant to commence the
building works. While it is important these improvements be undertaken as part of the overall
renovations to the centre, the works are not critical to the proposed buildings works. A timeframe
of 3 months has also been included to ensure the applicant lodges the application for the
Operational Works within a reasonable time frame. This is reflected in new item E in the
recommendation.
Staff have considered the issues raised by Councillors, but confirm the previous recommendation
in respect to the outdoor dining area and signage. Should Council wish to approve the proposed
outdoor dining, the requested motion has been drafted for that purpose, identified as new
Condition 40.
Page 7 of 41
Section 8
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service X Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 8 of 41
Section 9
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
5 NOOSA AQUATIC CENTRE ASSET MANAGEMENT PLAN
DOCUMENT INFORM AT ION
Author Asset Planning Manager, Bryan O’Connor
Infrastructure Services Department
Index ECM/ Subject / Asset Management / Asset Management Plans
Attachments 1. Noosa Aquatic Centre AMP March 2018 (37 page attachment provided
separately to this report)
EXECUTIVE SUMMARY
Noosa Council has a statutory requirement to develop detailed Asset Management Plans for its
major asset classes. The Noosa Aquatic Centre (NAC) was chosen as a pilot site for the initial
development of the suite of Asset Management Plans to be developed across Council’s
infrastructure. In developing the initial Asset Management Plan for the NAC it was essential to
consider the following key objectives:
Describe the assets and the services provided;
Link Councils long-term financial plan through:
o An asset renewal program reflecting Council’s Capital Works Program; and
o A maintenance plan.
Levels of service and demand are identified and determined;
The assets are identified with a condition;
Life cycle costs are addressed;
Long-term cash-flow requirements are forecasted for asset renewals, maintenance and
operations;
Asset rationalisation and disposal is addressed; and
The risk management activities associated with the assets.
These objectives are aligned with both the Noosa Council’s Asset Management Roadmap and
the Queensland Audit Office asset management outcomes.
RECOMMENDATION
That Council note the report by the Asset Planning Manager to the General Committee Meeting
dated 12 March 2018 and adopt the Noosa Aquatic Centre Asset Management Plan provided at
Attachment 1 to the report noting that this is the first detailed Asset Management Plan adopted
and that the format will continue to be enhanced and developed for subsequent plans.
REPORT
The purpose of the Noosa Aquatic Centre (NAC) Asset Management Plan is to define the whole
of life activities associated with operating and maintaining an aquatic centre for the Noosa
community. The plan identifies the assets and the levels of service to meet the needs of patrons.
A key outcome of the Asset Management Plan is the identification of the current state of the
asset conditions and the development of renewal and maintenance plans. Importantly, the
identification of future costs and potential risks to the assets that support the service for operating
an aquatic centre is fundamental in achieving the asset management objectives for Noosa
Council.
Page 9 of 41
Section 10
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
This is the first detailed Asset Management Plan presented to Council for adoption. It is
anticipated that we will undertake continuous improvement to refine the format, layout and details
contained within the asset management plans. This plan should be seen as a starting point but
provides a strong base for ongoing evolution of our detailed asset management planning. Indeed,
asset management plans are not designed to be static but rather, are reviewed and enhanced
over time as more detail reviews are undertaken of specific assets.
1. NAC Overview
The Noosa Aquatic Centre, located in Sunshine Beach, was constructed in 1999 as a state-of-
the-art multi-fitness facility with a focus on aquatic activities. The facility consists of three
separate pools, a 50-metre heated Olympic-sized pool; 25-metre heated pool and a Learn to
Swim (LTS) Program Pool (20 x 15 metre heated program pool.)
The current replacement cost for the NAC is $7,118,910.
The overall condition of the assets at the NAC are rated condition 2 (very good) to
condition 3 (good) based on the uniform 1 to 5 asset condition ranking.
The 19.56 Equivalent Full Time (EFT) employees are supported by a number of casual
positions to accommodate seasonal and peak demands.
The NAC is operational 363 days of the year. It is critical that the facility is well maintained and
that unplanned outages or closures are avoided wherever possible. To operate at this level, the
pool plant and equipment must be well maintained, and issues rectified promptly.
2. NAC Assets
In establishing good maintenance and renewal practices, two separate Condition Assessments
(CA) were undertaken. The initial CA covered pool plant and equipment providing a breakdown
of assets and comprehensive condition information. The estimated economic life, asset condition,
repair priorities, expected year of replacement and costs for plant and equipment assets was also
reviewed. The additional CA covered building assets including 50m, 25m, and the program pool.
The overall condition score of the assessed assets was positioned between a condition 2 (Very
Good) and a condition 3 (Good).
3. NAC Asset Management Improvement Initiatives
The development of the NAC Asset Management Plan identified a number of initiatives for
continual improvement in achieving good asset management outcomes. Key areas for
improvement included:
Asset Inventory;
Condition Assessments;
Master Planning;
Asset Systems;
Customer Surveys; and
Renewal and Maintenance Plan development.
These initiatives are detailed in the Asset Management Plan.
Page 10 of 41
Section 11
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Previous Council Consideration
Ordinary Meeting, 21 September 2017, Item 2, Page 12
That Council note the report by the Asset Planning Manager to the Services & Organisation
Committee Meeting dated 12 September 2016 and adopt the Strategic Asset Management Plan
(as provided at Attachment 1 to the report) with an addition to the list of major assets to include
landholdings and Bushland Reserves in continuing with the implementation of the Asset
Management Improvement Plan (roadmap).
Finance
Financial forecasting is a critical objective in developing an Asset Management Plan. Having an
understanding of future expenditure improves the decision-making and planning activities. The
Plan highlights the cumulative asset renewal expenditure of $2.1m for the next 20 years and has
highlighted an ongoing average maintenance commitment of $110k per annum.
Operational expenditure is forecasted to gradually increase with the intent that increases in
revenue will offset any significant increase in overall operational expenditure. The current
forecasts indicate that operating costs will gradually increase from $800k to $1.1m over the next
ten years.
The financial summary combined with the maintenance and renewal plans within the asset
management plan provides the basis of the annual budget process for the NAC. The
maintenance and renewal plans will be reviewed annually and a more detailed analysis and
review completed after the next round of asset condition assessments.
Risks & Opportunities
It is essential to have a good understanding of the risks associated with the operations of the
NAC.
The top three risks are:
Failure to meet water quality standards resulting in pool closure;
Circulation pump failure to the 25m or LTS Program Pool (no redundancies whereas 50m
does have redundancies built in to its system); and
Heat pump failure (during colder months).
These risks and all other current risks are documented in the Branch Plan - Community Facilities
- Noosa Aquatic Centre 2017/18.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
The detailed consultation with NAC staff was fundamental in the development of the Asset
Management Plan. The document review, condition assessments and the development of the
renewal and maintenance plans were a significant part of the consultation undertaken. In
addition, the financial data that related to operating and maintenance expenses and budgets was
reviewed by Financial Services.
Page 11 of 41
Section 12
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer Community Development X Financial Services
Executive Support X Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 12 of 41
Section 13
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
6 QUEENSLAND BOATING AND FISHERIES PATROL - NEW BOAT SHED AT 2
RUSSELL STREET, NOOSAVILLE
DOCUMENT INFORM AT ION
Author Property Manager, Clint Irwin
Corporate Services Department
Manager Development Assessment, Kerri Coyle
Environment and Sustainable Development Department
Index ECM/ 40.06 Development Compliance/ 8.13 Noosa River Holiday Park –
Management Issues
Attachments 1. Letter to Department of Housing and Public Works
2. Map of Site
3. Boat Shed Building Plans (6 page attachment provided separately to this report)
EXECUTIVE SUMMARY
In June 2017, work commenced on a new boat shed at the Queensland Boating and Fisheries
Patrol site at 2 Russell Street, Noosaville. The boat shed is now complete and its visual
appearance has prompted resident complaints. Council has advised the Department of Housing
and Public Works (The Department) that the scale, bulk and appearance of the boat shed
constitutes a Material Change of Use and a Development Permit, which would be required to go
through an impact assessable process, should be obtained.
The Department is currently considering options, one of which includes a retrospective
Community Infrastructure Designation under the Planning Act 2016 for the site. Council is not
supportive of this approach because it is unlikely to procure a satisfactory outcome for residents,
risks public relations damage to the State government, circumvents the Noosa Plan and creates
unnecessary administrative burdens for Council.
It is recommended that Council write to the Department of Housing and Public Works requesting
an application be lodged for assessment under the Noosa Plan and that the boat shed either be
redesigned or modified to comply with the Noosa Plan provisions.
RECOMMENDATION
That Council note the report by the Property Manager and Manager Development Assessment to
the General Committee Meeting dated 12 March 2018 and:
A. Write to the State Government advising that Council does not support the Department of
Housing and Public Work’s proposal for a retrospective Community Infrastructure
Designation over Lot 157 SP143417 and part of Lot 131 SP143417 in relation to the built
facility on Lot 157 SP143417 and request a development application be lodged for
assessment under The Noosa Plan;
B. Request the Department of Housing and Public Works to either redesign or modify the boat
shed to comply with the Noosa Plan provisions and achieve a building that is visually
sympathetic to the area and suitable for a highly prominent site on the Noosa River; and
C. Write to the State Member for Noosa seeking support for advancing discussions with the
State Government.
Page 13 of 41
Section 14
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
REPORT
Background
The Queensland Boating and Fisheries Patrol (QBFP) building is located on Lot 157 SP143417,
2 Russell Street, Noosaville. The building is located on land that has been a gazetted reserve
since 1884. At that time, the reserve designation was for Departmental and Official Purposes and
this continued until 1974. In 1974, the reserve transferred to the Department of Agriculture and
Fisheries and the Department has been the trustee since that time. In the intervening period, Lot
157 increased in size from 670m2 to 853m2.
The Noosa River Holiday Park (the Holiday Park) is located on Lot 131 SP143417 adjacent to the
QBFP site. The Holiday Park was originally established from an 80 acre reserve for public
purposes, which incorporated all of Munna Point, with camping recorded as a sustained land use
in the area since the 1920’s. The Holiday Park was excised from the 80 acre reserve in 1956 and
reserved for camping and recreation purposes under the trusteeship of Noosa Shire Council.
The Noosa River Holiday Park was recognised on the State Government’s Queensland Heritage
Register in 2009. The State Government citation notes the following in relation to the Holiday
Park:
Local communities and visitors have come to attach special significance to caravan parks as
places of leisure as has been demonstrated by their efforts to protect council operated caravan
parks on Crown land. As a site intrinsically linked to the development of tourism in Noosa Shire
since the 1920s at least, it is an important part of Queensland's cultural heritage.
The boating operations were originally established on site in the mid 1970’s, with the original boat
shed having a floor to ridgeline height of 3.6m and floor area of 50m2. At some time prior to 5
March 1981, the Department of Housing and Public Works (the Department) advises the boat
shed was expanded to approximately 88 m2, with a further building approval to expand the shed
to 123m2 issued in May 2000.
Notably, prior to commencement of the Integrated Planning Act 1997 (IPA) planning schemes did
not apply to the state but with the commencement of IPA, this Act expressly bound all persons
including the state. Importantly, s6.1.40 of IPA provided that if the state starts development, to
the extent that development is self-assessable or assessable development under a planning
scheme, it was exempt development. This provision was in force for 2 years from
commencement of IPA on 30 March 1998 until 30 March 2000.
Therefore, the building approval obtained in May 2000 postdates the IPA exemption provisions
and would have been subject to Council’s planning scheme at the time. Notably no development
approval was obtained for the boat shed expansion in May 2000.
Photographs of the previous boat shed are shown on the following page.
Page 14 of 41
Section 15
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
View of Previous Boat Shed from Noosa River
View of previous boat shed from Noosa River Holiday Park
Page 15 of 41
Section 16
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Construction of new QBFP storage facility
In June/July 2017, Council officers became aware that a new facility was under construction on
the QBFP site. Council officers made contact with the Department regarding the construction.
The Department later advised officers that:
The proposed shed will not house additional vessels or facilitate an increase in staff
numbers and did not require a development approval.
The new boat shed is required to meet work place health and safety requirements. To that
end …certain vessels could only fit in the old boat shed if it had a fold down canopy which
is not appropriate for WH&S. Now the shed is higher they can add a solid ridged canopy to
the vessel that will ensure sun protection. Further ...the design of the new boat shed was
largely driven by the size of the boats/vessels to be accommodated and the location of the
existing boat ramp on the site.
The height of the shed was designed to suit the 4.2m high roller doors required to
accommodate the largest of the QBFP vessels; this dictated the 4.75m high side walls of
the main shed. The ridge line of the main shed gable roof is approximately 6m above the
floor level (RL 7.5) with aesthetics being the primary guidance in terms of roof pitch.
The new shed has increased floor area to 180m2 (approximately 38% increase in total use
floor area benchmarked from May 2000).
In October 2017, Council officers advised the Department that:
The site does not have a Community Infrastructure designation by the Minister and is
subject to the Noosa Plan provisions.
Under the Noosa Plan the site is zoned Open Space Recreation and in this zone a Service
& Utility Type 1 Depot (Boat Shed for state government) requires a Development Permit for
Material Change of Use and is subject to an impact assessable development application
requiring public notification.
The new boat shed would require a Development Permit for Material Change of Use for a
Service & Utility Type 1 Depot under the Noosa Plan as the new boat shed is substantially
larger in scale, bulk and appearance. The new boat shed also significantly impacts on view
lines for neighbouring residents to the Noosa River. While it is noted that the use is
existing and the planning scheme contemplates buildings up to 2 storeys and 8 metres on
the site, the planning scheme also requires a 40m setback from the mean high water spring
or as otherwise prescribed by the EPA’s Erosion Prone Area Maps for buildings from the
Noosa River.
The trees removed from the site would also have required a Development Permit for
Operational Works being located within the riparian buffer to the Noosa River.
On 5 January 2018, Council officers confirmed this advice and formally wrote to the Department
advising that: the scale, bulk and appearance constitutes a material change of use and a
Development Permit, which would be required to go through an impact assessable process,
should be obtained (see Attachment 1).
Photographs of the new boat shed are shown on the following page.
Page 16 of 41
Section 17
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
View of Boat Shed from Noosa River
View of Boat Shed from Russell Street
Page 17 of 41
Section 18
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Community Feedback
Since the construction of the shed Council has received correspondence from four nearby
residents and has continued to receive enquiries from the community raising the following issues:
The height of the building blocks views to the water that were previously enjoyed;
The dominance of the building in that location is not in keeping of the character of the area
and has ‘destroyed the amenity for residents and visitors’;
The location is not suitable for this type of building;
The building is high, industrial like and dominates the foreshore for users of the Munna
Point area and from the river;
The previous shed on this site could be more accurately described as a garage than this
industrial scale shed;
No ‘dressing up’ with a coat of paint to reduce reflective nature of the building or trees
planted to the building is an acceptable alternative;
The foreshore should be reinstated as a beach park;
Reducing the height will minimise the impact. This would stop the reflected glare from the
roof top, as most of the roof would then be facing the river and less facing the units at the
lower end of Russell St;
The shed located on the water is not necessary for operations, as the boats are loaded on
trailers to be launched elsewhere; and
Anger regarding the removal of trees without approval.
Residents have also shown officers correspondence from the Department of Agriculture and
Fisheries that the new facility would be no higher than the previous structure.
Community Infrastructure Designation
On 11 December 2017, the Department wrote to Council seeking to progress an Infrastructure
Designation under the Planning Act 2016 for the site and sought Council’s feedback on the
proposal.
In Queensland, the Planning Act 2016 provides that infrastructure required for the benefit of the
community may be facilitated through a designation process. Development under an
infrastructure designation is accepted development, with no further development approvals
required, apart from a building works approval under the Building Act 1975.
To designate the site, the Minister must be satisfied that:
1. The infrastructure will satisfy statutory requirements, or budgetary commitments, for the
supply of the infrastructure; or
2. There is or will be a need for the efficient and timely supply of the infrastructure.
The Minister must also be satisfied that adequate environmental assessment, including adequate
consultation, has been undertaken in relation to the development that is the subject of the
designation. The Minister must also have regard to:
The Noosa Plan;
Any other state assessment benchmarks (i.e. State Planning Policy);
Any properly made submissions made as part of the public notification; and
The written submissions of Council.
Page 18 of 41
Section 19
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
A designation may include requirements about any or all of the following:
The height, shape, bulk, landscaping or location of works;
The use of premises including vehicular and pedestrian access, operating times etc; and
Measures to lessen the impact of the use such as environmental management procedure.
The Minister is required to give notice to all affected parties (owner of the premises and Council)
and provide a minimum of 15 business days for parties to make a submission. Notably there are
no appeal rights applicable to infrastructure designation decisions.
In the 5 January 2018 correspondence to the Department (referenced above), Council expressed
its dissatisfaction in the Department’s proposed approach to this matter, in seeking to
retrospectively designate the land for community infrastructure without any or little consideration
to how issues associated with this development and the significant visual impacts of the boat
shed can be addressed.
It is important to note that if part of the Holiday Park (comprising the access driveway to the boat
shed) is designated for community infrastructure and Council subsequently wanted to undertake
development within the Holiday Park reserve there would be a referral trigger to the Department
under the Planning Regulation 2017. The Department has advised they can clearly specify in the
designation that the inclusion of part of the Holiday Park is purely related to access and that the
designation does not allow for the intensification of the QBFP operation onto the Holiday Park
and would not prejudice future operation and development of the Holiday Park.
Nevertheless, despite the Department seeking to minimise potential issues for Council, the
creation of a referral trigger creates an additional administrative burden and uncertainty for
Council should it wish to undertake development works within the Holiday Park.
Recent Discussions with Department of Housing and Public Works
In early February 2018, the Department made contact with Council and requested a meeting to
discuss how they might improve the boat shed’s appearance. On 15 February 2018 Council
officers met with the Department to discuss the proposed improvements to the boat shed.
The proposed changes included minor cosmetic treatments relating to colour changes and
installation of a small awning to the shed’s river frontage. Notably there was no proposal by the
Department to lower the height of the facility, which has been a major source of community
complaint.
At the meeting, Council officers requested that the Department re-examine the tendered designs
given the unsatisfactory nature of the minor amendments and further lower the height of the
building. Council officers also suggested that consideration be given to developing a landscape
plan for the shed with planting to help visually soften and blend the building into the landscape.
Council officers also advised that they were not supportive of the proposed designation as this
approach seeks to circumvent the Noosa Plan, is a burden on the further development of the
Holiday Park and is not likely to be acceptable to the community. Council officers again
encouraged the Department to lodge a development application for the boat shed with Council.
Since this meeting, the Department has advised that they are agreeable to continuing to review
the shed design advising Council officers they will engage a consultant to undertake a visual
analysis of the shed. This visual analysis is expected to include detailed advice on how the
Department can improve the building’s presentation and a detailed landscape plan for the area.
The Department have also confirmed their preferred approach is still to follow a community
infrastructure designation process.
Page 19 of 41
Section 20
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Safety Issues
At the meeting on 15 February 2018, the Department reiterated its concerns regarding the safe
movement of vehicles and vessels onto the QBFP site and its desire to secure access and
control of the area for improved safety. The legal street access to the site is 2 Russell Street,
however, the site is currently accessed via a concrete driveway from the Holiday Park (see
Attachment 2) and accordingly, the Department wishes to secure access and control of this
driveway. In the Department’s view, the area experiences significant tourist vehicle and
pedestrian traffic requiring QBFP to transit this area with restricted visibility while reversing a
vehicle/vessel into the driveway. The Department proposed that to achieve improved safety
outcomes the creation of a road opening or easement over the current driveway was required in
favour of the Department.
Discussion
Creation of an easement or road opening over the current driveway would not alleviate the
Department’s safety concerns. Council has no objection to QBFP continuing to access the
Holiday Park given the infrequent nature of the use to reverse vehicles/vessels onto the site.
Practical measures such as spotters, etc. are preferred to land tenure instruments that:
Remove Council control over a portion of the Holiday Park;
Encumbers the lot creating unnecessary complexity;
Reduce the size of the Holiday Park encouraging the parking of QBFP vehicles on the
driveway; and
Enlivens the future possibility of the installation of gates/fences to form a buffer around the
driveway to ‘enhance safety’. If this were to occur, it would create an unnatural break in the
Holiday Park reserve.
One option to provide ongoing and secure access for QBFP through the Holiday Park is the
development of a Deed of Agreement. Specifically, the Deed of Agreement:
1. Is legally binding;
2. Is not a registered dealing on the title;
3. Retains the complete Holiday Park land holding as envisaged in its reserve status and by
the State Government’s Queensland Heritage listing; and
4. Allows the Department to make a Material Change of Use application satisfying
development conditions for access.
A Deed of Agreement will be discussed further with the Department should they wish to pursue
this option.
Conclusion
Construction of the new building has occurred without any consideration of the Noosa Plan nor
consultation with Council or the community. The building visually dominates the site and does not
protect the visual amenity of neighbouring properties or the Noosa River. The size, bulk and
appearance of the building constitutes a material change of use and requires a Development
Permit under the Noosa Plan.
The original 80ha reserve for public purposes (which included the Noosa River Holiday Park) was
developed in 1980 and just under 3ha remains within the Holiday Park reserve. Requests by the
State Government to further reduce the size of the Holiday Park and encumber the reserve by
establishing a formal easement or opening a road (which may have unintended future
consequences such as gates or fences) to facilitate access are not supported.
Page 20 of 41
Section 21
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
The Holiday Park is listed on the State Government’s Queensland Heritage Register due to its
contribution to the pattern and evolution of Queensland's tourism history and it is important to the
community and visitors that the Holiday Park is retained for future generations with the land
holding not degraded over time.
It is important to recognise QBFP and the Holiday Park have existed harmoniously together at
the site for many years and this needs to continue. Council encourages the Department of
Housing and Public Works to submit an application for the boat shed as opposed to pursuing a
retrospective Community Infrastructure Designation. The Designation is unlikely to procure a
satisfactory outcome for residents, risks public relations damage to the Department, circumvents
the Noosa Plan, encumbers the Holiday Park through unnecessary land tenure instruments and
enlivens referral triggers under the Planning Regulation 2017 should Council seek to develop the
Holiday Park.
The new boat shed visually dominates the site and has not been designed to preserve the visual
amenity of neighbouring properties or the Noosa River. Existing vegetation has also not been
preserved to buffer the building and help protect the natural character and visual amenity of the
area.
It is recommended that Council write to Department of Public Housing and Works requesting an
application be lodged for assessment under the Noosa Plan and that the boat shed either be
redesigned or modified to comply with the Noosa Plan provisions. It is also recommended that
Council write to the State Member for Noosa seeking support for advancing discussions with the
State Government.
Previous Council Consideration
Nil.
Finance
Nil.
Risks & Opportunities
This item is discussed in various sections within the report.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Director Environment and Sustainable Development
Director Corporate Services
Property Advisor
Property Officer
Page 21 of 41
Section 22
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property
Waste & Environmental Health Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service X Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 22 of 41
Section 23
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
ATTACHMENT 1
Page 23 of 41
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
xs oticer Name: Kerri Covi ATTACHMENT 1
g>) NOOSA COUNCIL Offcer emai (aliiaeaseaTaZa
Phone No: 07 5329 6240
ECM Ref: 2 Russell St
5 January 2018
Mr Paul Black
Acting General Manager
Public Works and Asset Management
Department of Housing and Public Works
PO Box 2937
BRISBANE 4001
Dear Mr Black,
RE: New Boat Shed and Works at 2 Russell Street, Noosaville
| refer to the new boat shed currently under construction at 2 Russell Street, Noosaville and
to our previous discussions with Ms Janette Rowe.
| note Ms Janette Rowe’s advice by email of 11 December 2017 that the Department is
seeking to progress an Infrastructure Designation under the Planning Act 2016 for the site
and are seeking Council’s preliminary advice on matters of interest to the local government.
Council would like to express its dissatisfaction in the Department's proposed approach to
this matter, in seeking to retrospectively designate the land for community infrastructure
without any or little consideration to how the issues associated with this development and
the significant visual impacts of the boat shed can be addressed.
Independent advice from a planning consultant has confirmed Council’s original advice to
the Department that the boat shed is of a substantial scale, bulk and appearance and
constitutes a material change of use and a Development Permit, which would be required to
go through an impact assessable process, should be obtained. The new boat shed visually
dominates the site and has not been designed to preserve the visual amenity of
neighbouring properties or the Noosa River. Existing vegetation has also not been
preserved to buffer the building and help protect the natural character and visual amenity of
the area.
NOOSA COUNCIL PO Box 141 P. (07) 5329 6500 [email protected]
ABN: 97 969 214 121 TEWANTIN QLD 4565 F. (07) 5329 6501 www.noosa.qid.gov.au
Page 23 of 41Section 24
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Page 24 of 41
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
x ” ar an J ™~ Officer Name: Kerri Coyle
mm NOOSA COUNCIL Crier ewe: aaitimaaaaaencad
Phone No: 07 5329 6240
ECM Ref: 2 Russell St
as oe
hi \ Sa <a =:
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The Noosa River and its foreshore forms part of the Noosa Biosphere Reserve ® and is
internationally recognised and highly valued being a key attraction for residents and visitors
to the area.
Council seeks that the boat shed either be redesigned or modified to comply with the Noosa
Plan provisions. Council is happy to work with the State to achieve an outcome that meets
the Department of Agriculture and Fishers operational requirements and a building that is
visually more in keeping with the area and suitable for such a highly prominent site on the
Noosa River.
Any activities such as on-site fuel storage, boat cleaning, repairs and the like will also need
to be appropriately addressed and managed to ensure the use does not adversely impact on
nearby resident’s amenity and the water quality of Noosa River.
On review of this matter | further note that 2 Russell Street currently obtains vehicular
access via the adjacent reserve (Lot 131 SP 143417) for which Council is trustee. This
reserve is designated for Recreation and Camping and there is currently no access
easement or the like in place. It is suggested that the access arrangements also be
formalised with Council at this time and that no work be undertaken in the reserve without
Council’s consent.
NOOSA COUNCIL PO Box 141 P, (07) 5329 6500 [email protected]
ABN: 97 969 214 121 TEWANTIN QLD 4565 F. (07) 5329 6501 www.noosa.qid.gov.au
Page 24 of 41Section 25
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Page 25 of 41
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
as wi JIOSA CO N | Officer Name: Kerri Coyle
mm me UNCIL Officer Email: (qall@neosa gaara
Phone No: 07 5329 6240
ECM Ref: 2 Russell St
Please don’t hesitate to contact myself or Kerri Coyle Manager Development Assessment on
the contact above. Council looks forward to receiving your advice on the matters raised in
this letter.
Yours faithfully
ihe,
Kim Rawlings
Director Environment & Sustainable Development
NOOSA COUNCIL PO Box 141 P. (07) 5329 6500 [email protected]
ABN: 97 969 214 121 TEWANTIN QLD 4565 F. (07) 5329 6501 www.noosa.qid.gov.au
Page 25 of 41Section 26
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
ATTACHMENT 2
Page 26 of 41
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nyeSection 27
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
7 COUNCILLOR REPRESENTATION ON VARIOUS COMMITTEES, EXTERNAL
ORGANISATIONS AND WORKING GROUPS
DOCUMENT INFORM AT ION
Author Chief Executive Officer, Brett de Chastel
CEO’s Office
Index ECM/ Subject/ Councillors/ Mayor – Governance & Administration
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the General Committee Meeting
dated 12 March 2018 and:
A. Amend the membership of Council’s Standing Committees so that Councillor membership
is as follows:
1. Planning and Environment Committee – Cr Stockwell (Chairperson), Cr Jackson,
Cr Glasgow and Mayor Wellington;
2. Services and Organisation Committee – Cr Jurisevic (Chairperson), Cr Pardon,
Cr Wilkie and Mayor Wellington; and
3. General Committee – continuing as the Mayor and all Councillors with Cr Wilkie as
Chairperson.
B. Appoint Cr Stockwell in place of Cr Jurisevic as a member of the Case Management
Working Group;
C. Appoint Cr Jurisevic in place of Cr Pardon as Council’s representative on the Northern
SEQ Regional Roads and Transport Group;
D. Appoint Cr Glasgow in place of Cr Stockwell as a member of the Park Road Boardwalk
Reference Group;
E. Appoint Cr Stockwell as Council’s representative to the Noosa Integrated Catchment
Association Inc.; and
F. Appoint the Mayor and Cr Jackson as Council’s representatives on the proposed
Sustainable Tourism Stakeholder Reference Group.
REPORT
It has been two years since Council established membership of its Standing Committees
following the 2016 election. It is timely for the Council to revisit the membership of its
Committees and membership of other Working Groups, Reference Groups etc.
This report provides Council with details of proposed memberships for the Planning and
Environment Committee, Services and Organisation Committee and other relevant Working
Groups, Reference Groups etc.
Page 27 of 41
Section 28
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Council Standing Committees
Councillors have considered that it may be appropriate to rotate membership of its Standing
Committees after two years of operation. This enables some Councillors to experience new
Committees and also presents an opportunity to rotate the Chairs of relevant Committees. No
changes are proposed to the membership or Chairperson of the General Committee which
consists of the Mayor and all Councillors.
In relation to the Planning and Environment Committee, it is proposed that Cr Jurisevic step
down as Chairperson and move to the Services and Organisation Committee. Cr Stockwell would
become Chairperson of the Planning and Environment Committee. Cr Glasgow would move from
the Services and Organisation Committee to the Planning and Environment Committee. Cr
Pardon would step down as Chairperson of the Services and Organisation Committee and Cr
Jurisevic would become Chairperson of that Committee. Other memberships of the Committees
would remain unchanged.
Case Management Working Group
Council has a Case Management Working Group which has oversight of the carriage of Council’s
Planning and Environment Court cases. Several senior staff also sit on this Working Group
including the CEO, Director of Environment and Sustainable Development, Director Corporate
Services and the Planning Manager. This Working Group does not have authority to settle cases
(which is the role of Council) but it does review progress and ensures that a consistent approach
is taken to litigation. It is proposed that the Mayor continue as a member and Cr Stockwell would
replace Cr Jurisevic as he is the new Chairperson of the Planning and Environment Committee.
Northern SEQ Regional Roads and Transport Group
Cr Pardon has previously been Council’s representative on the Northern SEQ Regional Roads
and Transport Group and it is proposed that Cr Jurisevic be appointed as Council’s
representative to that group as he will be the new Chairperson of the Services and Organisation
Committee. The Northern SEQ Regional Roads and Transport Group consists of the Transport
and Main Roads Department, Noosa Council, Sunshine Coast Council, Moreton Bay Council and
Somerset Council. The Councils and DTMR work together to manage Local Roads of Regional
Significance and Regional Roads of Local Significance.
Park Road Boardwalk Reference Group
This Reference Group was established to assist Council with the development of the designs for
the Park Road Boardwalk. While the design element of the work has been finalised and tenders
let, there may be an ongoing role for the group in terms of communication about the construction
phase and actions to mitigate any impacts on our community. Cr Stockwell was previously
Council’s representative on this Reference Group and it is proposed to replace Cr Stockwell with
Cr Glasgow.
Noosa Integrated Catchment Association Inc. (NICA)
Under the NICA Constitution, various sectors and organisations can nominate a representative to
be a member of NICA (under section 10 of the NICA Constitution). Local government is one
such sector and Council has not previously nominated a representative. It is proposed that Cr
Stockwell would be Council’s representative to NICA.
Page 28 of 41
Section 29
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Proposed Sustainable Tourism Stakeholder Reference Group
Council is proposing to work in partnership with Tourism Noosa to establish a Sustainable
Tourism Stakeholder Reference Group. This group will include representatives from a range of
business, community and environment organisations to discuss issues associated with
sustainable tourism. The proposed Council representatives are the Mayor and Cr Jackson.
Previous Council Consideration
Ordinary Meeting, 28 April 2016, Item 3, Page 6
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee meeting dated 19 April 2016 and:
A. Appoint the Mayor as a permanent member and Cr Wilkie as the initial member of the CEO
Performance Review Committee and authorise the Mayor to review and appoint a
Councillor representative on an annual basis;
B. Appoint the Mayor as Chair and Cr Jurisevic as Deputy Chair of the Noosa Local Disaster
Management Group and Cr Jurisevic as Chair of the Noosa Local Disaster Recovery
Committee;
C. Appoint Cr Wilkie as Council’s representative on the Tourism Noosa Board;
D. Appoint the Mayor to the Noosa Biosphere Reserve Foundation Board;
E. Appoint the Mayor and Cr Jurisevic as members of the Case Management Working Group;
F. Appoint Cr Pardon as Council’s representative on the Northern SEQ Regional Roads and
Transport Group;
G. Note the Mayor’s membership of the SEQ Regional Plan Committee;
H. Appoint the Mayor and Cr Jackson as members of the Audit and Risk Committee;
I. Appoint Cr Stockwell as a member of the Environment Levy Working Group;
J. Appoint Cr Glasgow as Council’s representative on the Regional Arts Development Fund
Committee;
K. Appoint Cr Wilkie as a member of the Rufous Street Project Control Group;
L. Appoint Cr Stockwell as Chair of the Park Road Boardwalk Project Reference Group; and
M. Appoint Crs. Pardon, Jackson and Wilkie as members of the Transport Strategy Project
Control Group.
Finance
Nil.
Risks & Opportunities
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
The proposed nominations have been discussed with the Mayor and Councillors.
Page 29 of 41
Section 30
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Departments/Sections Consulted:
X Chief Executive Officer Community Services Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 30 of 41
Section 31
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
8 FINANCIAL PERFORMANCE REPORT - FEBRUARY 2018
DOCUMENT INFORM AT ION
Author Acting Manager Financial Services, Megan Macmichael
Corporate Services Department
Index ECM/ Subject/ 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Income and Expenditure (Profit & Loss and Capital)
2. Statement of Financial Position
3. Statement of Cash Flows
EXECUTIVE SUMMARY
Overall year to date financial performance to February 2018 delivers a positive result, with
operating revenue continuing to track slightly above budget and operating expenditure also
slightly below budget. Whilst revenue budgets are on track some under and over expenditure
variances in operating expenditure (particularly materials and services) will need to be monitored
to manage risk.
YTD Financial Performance Summary to February 2018
Budget Actual Variance Variance Status
$m $m $m %
Operating Revenue $84.8 $85.1 ($0.3) 0.4% On Track
Operating Expense $59.3 $59.0 $0.3 0.5% On Track
Operating Position $25.5 $26.1 $0.6 2.4%
Capital Revenue $2.5 $2.1 $0.4 16.2% On Track
Capital Expenditure $16.6 $15.9 $0.7 3.5% On Track
Financial statements including Statement of Operating Profit & Loss, Summary of Capital
Financial Performance, Statement of Financial Position (balance sheet), and Statement of Cash
Flows are included as attachments for information of Council.
Figure 1: Actual Performance Compared to 2017/18 Budget
Page 31 of 41
Section 32
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
RECOMMENDATION
That Council note the report by the Acting Manager Financial Services to the General Committee
Meeting dated 12 March 2018 outlining the February year to date financial performance against
budget.
REPORT
Operating Revenue (YTD Benchmark 66.7%)
Council has received 92% ($85.1 million) of its operating revenue budget ($92.9 million).
Commentary on each revenue category is provided below.
Category Summary Comments
Rates and Levies $63.9 million (100%) of the General rates ($60k) above $47.9m full year
annual budget of $63.8m has budget
been earned Waste collection charges ($30k) above
$11.5m full year budget
Fees and Charges $4.2 million (83%) of the $5.1 Development related fees $297k above YTD
million annual budget has budget (93% or $994k of $1.1m budget
been earned earned)
Property transfer related fees $74k above
YTD budget (94% or $254k of $270k budget
earned)
Community land use applications and permits
$41k above YTD budget (88% or $308k of
$350k budget earned)
Building and pool compliance fees $43k
above YTD budget (76% or $369k of $485k
budget earned)
Public health licences and infringements $34k
above YTD budget (105% or $328k of $312k
budget earned)
Local laws fees $70k above YTD budget
(91% or $849k of $931k budget earned)
Cemetery fees $32k below YTD budget (54%
or $139k of $257k budget earned)
Sale of Goods and $6 million (72%) of the $8.4 Noosa Aquatic Centre $122k above YTD
Services million budget has been budget (75% or $1.2m of $1.6m budget
received earned)
Landfill disposal sales $165k above YTD
budget (72% or $1.9m of $2.6m budget
earned)
Holiday parks $41k above YTD budget (71%
or $2.2m of $3.1m budget earned)
Community facilities income $35k above YTD
budget (72% or $658k of $908k budget
earned)
Interest Received $2.7 million (60%) of the $4.4 Investment revenue $120k above YTD budget
million annual budget has (74% or $1.1m of $1.4m budget earned)
been earned Interest on overdue rates $49k above YTD
budget (79% or $316 of $400k budget
earned)
Dividend and Tax On track Nil
Page 32 of 41
Section 33
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Category Summary Comments
Other Revenue $1.9 million (76%) of the $2.5 Lease management income $48k above YTD
million budget has been budget (75% or $779k of $1.1 million budget
earned earned)
The J $36k above YTD budget (110% or
$134k of $121k budget earned)
Disaster insurance claim received ($36k – no
budget)
Quarry internal recoveries $47k above YTD
budget (77% or $361k of $470k budget
earned)
Civil operations internal recoveries $82k
above YTD budget (93% or $292k of $315k
budget earned)
Fleet internal recoveries $41k above YTD
budget (68% or $1.8m of $2.6m budget
earned)
Waste management internal recoveries $88k
above YTD budget (131% or $335k of $255k
budget earned)
Operating Grants, Operational grants of $3.7 50% of the 2017/18 Financial Assistance
Subsidies million (67%) are $1 million Grant (FAG) was received in June 2017
below YTD budget The announcement of funding timing for the
2018/19 FAG will determine if a budget review
adjustment may be needed (should no
forward funding of the 2018/19 FAG occur in
June 2018)
Figure 2: Operating Revenue Position by Type (Excluding Rates)
$7.0
YTD Budget ($m)
$6.0 YTD Actual ($m)
$5.0
$4.0
$3.0
$2.0
$1.0
$0.0
Other
Income
Charges
Grants
Goods &
Dividend
Services
Sales of
Rental
Interest
Fees &
& Tax
Page 33 of 41
Section 34
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Operating Expenditure (YTD Benchmark 66.7%)
Actual operating expenditure is currently 64% ($59 million) of full year budget ($92.9 million).
Detailed commentary for each expenditure category is provided below.
Category Summary Comments
Employee Costs $19.1 million (63%) of the Underspend in Salaries and Wages ($1.3m)
annual budget of $30.4 offset by casual staff ($359k) sick leave
million has been expended ($316k) and external labour hire ($310k)
Overspend in overtime (99% or $369k of
$399k budget expended)
Staff training (30% or $106k of $356k budget
expended)
Materials and $25.7 million (63%) of the Economic Development contract services
Services $41.2 million annual budget below YTD budget (18% or 51k of $284k
has been expended. budget spent)
Natural Areas contract services below YTD
budget (45% or $215k of $483k budget spent)
Fleet and Plant contract services below YTD
budget (62% or $815k of $1.3m budget spent)
Libraries contract services below YTD budget
(51% or $540k of $1.1m budget spent)
Ringtail quarry contract services $109k below
YTD budget (38% or $142k of $376k budget
spent)
Cemeteries contract services below YTD
budget (28% or $44k of $160k budget spent)
– offset by reduced revenue
Noosa River Holiday Park contract services
above YTD budget (72% or 929kof $1.3m
budget spent) – offset by increased holiday
parks revenue
Works operations maintenance contract
services $198k above YTD budget (73% or
$1.7m of $2.4m budget spent)
Parks / Arborist contract services $304k
above YTD budget (71% or $2.9m of $4.1m
budget spent)
Development appeal costs $117k above YTD
budget (97% or $536k of $555k budget spent)
Finance Costs On track Nil
Depreciation On track however road and Interim and final year reporting will include
bridge asset revaluations revaluation impacts on depreciation
may have impacts
Other Expenses On track Nil
Page 34 of 41
Section 35
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Figure 3: Operating Expenditure Position by Type
$30
YTD Budget ($m)
$25 YTD Actual ($m)
$20
$15
$10
$5
$0
Finance Costs
Materials
Depreciation
Employees
Other
Capital Revenue
YTD capital revenue of $2.1 million received comprises cash contributions from developers
($1.5m) and capital grants ($604k). Note that the timing of capital grant receipts are generally
dependent on the timing of associated capital expenditure, and that the timing of the receipt of
developer contributions (both cash and contributed) is unpredictable.
Figure 4: Capital Revenue by Type
$1.4
YTD Budget ($m)
$1.2 YTD Actual ($m)
$1.0
$0.8
$0.6
$0.4
$0.2
$0.0
Contributed assets
Cash contributions
Grants / subsidies
Capital Program
Actual capital expenditure (excluding commitments) is $15.9 million (YTD budget $16.6 million).
Detailed discussion of progress in the delivery of the capital works program is provided through a
separate report by the Asset Planning Manager.
Page 35 of 41
Section 36
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Figure 5: Capital Program Delivery Performance
$18.0
$16.0
$14.0
$12.0
$10.0
$8.0
$6.0
$4.0
$2.0
$0.0
YTD Budget ($m) YTD Actual ($m)
Capital works Other capital
Cash Management and Investment Performance
Total cash on hand at the end of February was $86 million. Included in this balance are funds
held in trust and for restricted purposes (e.g. unexpended levy and grant funds) and monies
committed for funding capital projects during the year.
The pie charts below present the mix of cash held at February 2018 by agency (graph on the left)
and by credit risk rating (graph on the right).
Figure 6: Closing Cash Held by Agency and Credit Rating
Bendigo
Westpac 5% A3
(Bendig
NAB 5% o)
5% 5%
A1 +
(QTC)
QTC 55%
CBA 55% A1 +
31% (CBA + NAB +
Wpac)…
Page 36 of 41
Section 37
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
The following chart monitors the year-to-date trend on total cash and the agencies invested.
During February, cash was received from the second rates run for the financial year. Council has
commenced its investment process for optimal return on investment until this cash is required
later in the year. $14 million has been invested into QTC deposits with new commercial term
deposits to be secured over the coming weeks.
Figure 7: Year to Date Trend of Cash Invested by Agency
100,000,000.00
90,000,000.00
80,000,000.00
70,000,000.00
60,000,000.00
50,000,000.00
40,000,000.00
30,000,000.00
20,000,000.00
10,000,000.00
-
Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18
QTC Bendigo Westpac NAB Suncorp CBA
Actual interest revenue for January was $126k with a weighted average yield of 1.9%, which
reflects a positive return compared to the industry benchmark (Bloomberg AusBond Bank Bill
Index) of 1.71%.
Previous Council Consideration
Nil.
Finance
As above.
Risks & Opportunities
Council’s risk register includes a number of risks that could impact on ongoing financial
sustainability. Effective budget management and reporting is an important risk mitigation tool.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Page 37 of 41
Section 38
GENERAL COMMITTEE MEETING AGENDA 12 MARCH 2018
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 38 of 41
Section 39
ATTACHMENT 1
Page 39 of 41
ATTACHMENT 1
Profit and Loss Statement
Revenue
Recurrent Revenue
Rates, levies and charges 63,898 63,898 63,998 101 100%
Fees and charges 5,089 3,707 4,224 517 83%
Dividend income 1,860 1,673 1,673 - 90%
Interest received 4,408 2,497 2,665 169 60%
Tax equivalents 1,200 803 803 - 67%
Sale of Goods and major services 8,391 5,664 6,027 362 72%
Sale of contract and recoverable works 16 1 12 11 75%
Rental & lease income 1,322 929 979 50 74%
Other income 1,144 809 984 174 86%
Grants, subsidies, contributions and donations 5,605 4,824 3,772 (1,052) 67%
92,932 84,804 85,137 333 92%
Expenses
Recurrent Expenses
Employee benefits 30,445 19,371 19,159 (212) 63%
Materials and services 41,248 25,765 25,786 21 63%
Finance costs 2,464 1,642 1,593 (49) 65%
Depreciation and amortisation 18,577 12,385 12,385 - 67%
Other expenses 136 108 116 8 85%
92,870 59,271 59,038 (233) 64%
OperatingResult 63 25,533 26,099 8B
Summary of Capital Revenue and Expenditure
Capital Revenue
Capital contributions and donations 3,867 1,681 1,457 (224) 38%
Grants, subsidies, contributions and donations 4,709 784 605 (179) 13%
Other capital revenue - - 4 4
Total CapitalRevenue 8 57T 24652065400)
Capital Expenditure
Contributed assets - - 11 11
Constructed assets 28,580 16,560 15,980 (580) 56%
Other capital expenses - - - -
Total Capital Expenditure = 28,580 16,860 15,9901 (569)
Page 39 of 41Section 40
ATTACHMENT 2
Page 40 of 41
ATTACHMENT 2
Noosa Council
Statement of Financial Position
For the Year Ended 30 June 2018
As at 28 February 2018
Current Actual Actual
Budget YTD Full Year
2018 2018 2017
($'000) ($'000) ($'000)
Current Assets
Cash and cash equivalents 48,418 82,568 65,463
Trade and other receivables 8,381 10,018 7,101
Inventories 156 333 330
Other current assets 468 2,081 2,796
57,424 95,000 75,690
Non Current Assets held for sale - - -
Total Current Assets 57,424 95,000 75,690
Non Current Assets
Trade and other receivables 49,218 49,218 49,218
Other non current Assets - - -
Investments 69,141 60,978 60,978
Investment property 4,150 4,405 4,405
Property, plant and equipment 935,214 915,266 913,152
Intangible assets 3,837 4,343 3,497
Total Non Current Assets 1,061,560 1,034,210 1,031,249
Total Assets 1,118,984 1,129,210 1,106,939
Current Liabilities
Trade and other payables 4,501 13,161 11,819
Borrowings 3,040 - 3,745
Provisions 4,394 791 4,076
Other 548 427 645
Total Current Liabilities 12,483 14,379 20,285
Non Current Liabilities
Trade and other payables - - -
Borrowings 35,005 34,291 34,291
Provisions 9,305 9,879 9,843
Total Non Current Liabilities 44,310 44,169 44,133
Total Liabilities 56,793 58,548 64,418
Net Community Assets 1,062,191 1,070,662 1,042,521
Community Equity
Asset Revaluation Surplus 46,961 26,892 26,892
Retained Surplus / (Defeciency) - - -
Shire Capital 1,015,230 1,015,629 1,000,677
Current Year Net Earnings - 28,141 14,951
Total Community Equity 1,062,191 1,070,662 1,042,521
Page 40 of 41Section 41
ATTACHMENT 3
Page 41 of 41
ATTACHMENT 3
Cash flows from operating activities
Cash Flows from Operating Activities
Receipts from Customers 76,706 81,498
Payments to Suppliers and Employees (50,824) (67,789)
25,883 13,709
Receipts:
Investment and Interest Revenue Received 2,665 4,831
Rental Income 979 1,337
Non Capital Grants and Contributions 3,772 6,287
Income Tax Equivalent Received 803 1,456
Income from Equity Investments 1,673 1,568
Payments:
Borrowing Costs - -
Interest Expense (173) (122)
Net Cash Inflow/(Outflow) from Operating Activities 35,601 29,066
Cash Flows from Investing Activities
Receipts:
Proceeds of Sale of Property, Plant and Equipment 101 259
Grants, Subsidies, Contributions and Donations 2,062 6,314
Payments:
Payments of Property, Plant and Equipment (14,254) (19,317)
Payments for Intangible Assets (1,162) (1,176)
Net Cash Inflow/(Outflow) from Investing Activities (13,254) (13,920)
Cash Flows from Financing Activities
Receipts:
Proceeds from Borrowings - 2,697
Payments:
Repayment of Borrowings (5,164) (4,966)
Net Cash Inflow/(Outflow) from Financing Activities (5,164) (2,269)
Net Increase/(Decrease) in Cash and Cash Equivalents held 17,183 12,877
Cash and Cash Equivalents at the beginning of the reporting period 68,835 55,958
Cash and Cash Equivalents at the end of the reporting period 86,018 68,835
Page 41 of 41