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AGENDA
Infrastructure & Services
Committee Meeting
Tuesday, 28 April 2015
commencing at 9.00am
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Sandy Bolton (Chair), Bob Abbot, Frank Pardon, Noel Playford
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Full text of the other 99 sections
Section 2
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS 3
1 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE - 3RD QUARTER
2014/15 3
Civil Operations 7
2 NOOSA BUSHLAND RESERVE FIRE MANAGEMENT PLAN 2015 7
Infrastructure Planning & Design 29
3 NOOSA - DESIGN PRINCIPLES UPDATE 29
4 WALLACE PARK PRECINCT SIGNAGE AND NUMBERING 32
5 2015 EASTER FREE HOLIDAY BUSES SUMMARY 36
6 CAPITAL PROGRAM DELIVERY STATUS - APRIL 2015 42
7 CUSTOMER REQUEST MANAGEMENT STATUS - MARCH 2015 46
8 NOOSA WATERS LOCK CARDS UPGRADE 50
9 WEYBA CREEK ESPLANADE - BANK EROSION 52
COMMUNITY SERVICES DEPARTMENT REPORTS 60
10 COMMUNITY SERVICES DEPARTMENT UPDATE - 3RD QUARTER 2014/15 60
Community Development & Sport & Recreation 70
11 POMONA COORAN RUGBY LEAGUE CLUB LIGHTS 70
12 FESTIVE SEASON EVENTS GRANTS POLICY 74
Libraries & Galleries 81
13 LIBRARIES STRATEGIC PLAN 81
Waste & Environmental Health 87
14 WASTE MANAGEMENT - 4 MONTHLY REPORT TO 31 MARCH 2015 87
15 ENVIRONMENTAL HEALTH - 4 MONTHLY REPORT TO 31 MARCH 2015 95
CLOSED SESSION -
Page 2 of 100
Section 3
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS
(Infrastructure Services only)
1 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE - 3RD QUARTER 2014/15
DOCUMENT INFORM AT ION
Author Director, Planning & Infrastructure, Martin Drydale
Planning and Infrastructure Department
Index Subject/Branch Management/Internal Departmental Meetings/Planning &
Infrastructure
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director, Planning and Infrastructure to the Infrastructure and
Services Committee Meeting dated 28 April 2015 providing an update on operations of the
Planning and Infrastructure Department for the period 1 January 2015 to 31 March 2015.
REPORT
The Planning and Infrastructure Department consists of the following Branches and teams:
Planning & Environment
Strategic Land Use Planning
Asset Planning
Infrastructure Planning & Design
Civil Operations
Building & Plumbing Services
This following table provides an update on the activities undertaken in the Planning and
Infrastructure Department during the quarter January to March 2015.
Information is also provided on activities that are currently being worked on and provides an
indication of future activities to be undertaken.
Page 3 of 100
Section 4
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
PLANNING & INFRASTRUCTURE SERVICES DEPARTMENT
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Planning & Workshop with Council on Noosa River Weyba Creek Bank Stabilisation options Implementation of Service Review
Environment Management Options Guidelines for Environment Levy recommendations
DA Planning Service Review completed Mapping of Strategic Biodiversity Glossy Black Training Day to be
Successful Green Army Application for Corridors arranged
Bushland Care Program Pest Management Plan report to Implementation of Pest Management
Council adoption of Environment Levy Council Plan actions
Policy Develop detailed Business Case for Develop Environmental Offset Register
Community consultation for Draft Pest Management of Mooring and Anchoring Develop Environment Profile web pages
Management Plan completed on Noosa River Coordinate a Hosted Property visit for
Development of LGIP (i.e. update PIP) Land For Wildlife & Voluntary
consistent with state Statutory Conservation Areas
Guidelines Development of more detailed trading
Ongoing progress with Information activity reports for Council
Request for application to extend Noosa Develop register of existing businesses
Civic in Noosaville industrial area
Review and update Bushland Reserve Coordinate Property Open Day for LfW
Management Plans and VCA members
Strategic Land Use Still awaiting State response to Business Land Demand consultant Possible new Planning legislation
Planning Planning Scheme amendments appointed implications
o Reducing red tape on small and Agriculture and Agricultural Lands Next SEQ Regional Plan
rural businesses; Study nearing completion Strategies to inform next planning
o Improved choice for small Housing Needs analysis scheme
affordable housing options; Noosa River Hydrodynamic modelling Assist with Social Plan and Economic
o Improved visitor accommodation to be tendered strategy
options including increased Flood management strategy Identify priorities for climate change
camping options planning across Council
o Improved flood risk mapping;
o Improved climate change risk
management
o Clarified biodiversity and vegetation
management
Community Profile reported to Council
and factsheets produced for website
Page 4 of 100
Section 5
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Asset Planning Further implementation of the Asset management plan development Further development of work order
Technology One (T1) mobility system. Further implementation of the mobility management system to improve asset
Development of the capital works across other asset classes management outcomes
database within the T1 system. Development of reporting capabilities The development of a stormwater asset
Finalisation of the capital works budget within the T1 asset system renewal program
development for 2015/16 Development of 5 and 10 year capital
Tender awarded for the asset condition programs
assessment of the sealed road network Development of a 5 year reseal and
rehabilitation program for sealed road
network.
Infrastructure Tenders awarded for 15 bus stop Ongoing delivery of designs for the Designing and planning for the
Planning & Design designs for Capital Works program. Capital Works Program. 2015/2016 Capital Works Program
Munna Point Bridge tender Noosa Waters lock cards audit Transport Strategy
documentation completed Design Principles project nearing Electric bus live trial
Easter free holiday buses completion
Traffic Study
Electric Bus trial preparations
Civil Operations Parks service review completed Delivery of Resurfacing & Development of Noosa Tree Policy
Tree Policy adopted by Council Gravel Road Re-sheeting Programmes guidelines
Testing of potential rehabilitation Finalising a Fire Management Plan for Appointment of Parks and Natural
candidates for Road Reseal & Noosa Shire. Areas Co-ordinator
Rehabilitation Programme completed. 2015/16 budget development
Building & Plumbing Met legislative time frames for Plumbing Second round of Building final Development of more detailed trading
Services approvals. approvals commenced activity reports for Council
Met response timeframe for plumbing
information request. (legislative
requirement 10 days)
Met response timeframe Referral
Agency Building. (legislative
requirement 10 days)
Electrician appointed
Page 5 of 100
Section 6
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Previous Council Consideration
Nil.
Finance & Risk
All the activities identified are covered under the approved budget for the Planning and
Infrastructure Department.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Nil.
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order X Building & Plumbing Services
Waste & Environmental Health X DA Planning
Community Facilities X Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
X Asset Planning
X Civil Operations
Environment
X
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 6 of 100
Section 7
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Civil Operations
2 NOOSA BUSHLAND RESERVE FIRE MANAGEMENT PLAN 2015
DOCUMENT INFORM AT ION
Author Civil Operations Manager, Allan Hull
Principal Environment Officer, Peter Milne
Planning and Infrastructure Department
Index ECM/ Subject/ Fire Management Plan
Attachments 1. Draft Noosa Bushland Reserve Fire Management Plan 2015 - 2017
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Civil Operations Manager and Principal Environment Officer,
to the Infrastructure and Services Committee Meeting dated 28 April 2015 and:
A. Approve the Noosa Bushland Reserve Fire Management Plan 2015 - 2017, shown at
Attachment 1 to the report;
B. Note that fire management works proposed for 2015/2016 as set out in the Noosa
Bushland Reserve Fire Management Action Plan are subject to consideration as part of the
2015/16 budget process and that fire management works proposed for 2016/2017 will be
reviewed following the 2015/16 program and will also be subject to future budget
consideration.
REPORT
Draft Noosa Bushland Reserve Management Plan 2015 - 2017
Under the Fire and Rescue Service Act 1990, Noosa Council has certain obligations in relation to
fire management on bushland reserves. Responsibilities include managing fuel loads, reporting
and extinguishing unauthorised fires, and notifying neighbours and authorities of any planned
burns.
The development of a Noosa Bushland Reserve Fire Management Plan was endorsed by
Council at its Ordinary Meeting on 12 February 2015. A Draft Bushland Reserve Fire
Management Plan 2015 - 2017 (refer to Attachment 1) has been developed, which proposes the
following actions:
Deliver a programme of fire hazard assessments across the bushland reserve network;
Prioritise reserves for fire management actions;
Establish and improve fire trail networks and fuel reduction zones;
Plan for ecological burns;
Initiate bushland reserve neighbour bushfire education campaigns in conjunction with
Queensland Fire and Emergency Services;
Build capacity with other agencies such as Queensland Fire and Emergency Services,
Department of National Parks, Sports and Racing, Department of Natural Resources & Mines
and other large landholders to manage bushfire and assist with planned burns;
Page 7 of 100
Section 8
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Improve Council’s fire management capacity through staff training and the purchase of fire
equipment; and
Develop communication processes with key stakeholders such as Bushland Care Groups,
when implementing fire management works.
Council, at its Ordinary Meeting on 12 February 2015, also endorsed the commencement of
bushfire risk assessments for 122 Bushland Reserve. So far, six reserves have been identified as
a high priority for assessment based on their size, proximity to residential areas and having
continuous vegetation with neighbouring private or public land. Three reserves are recommended
for immediate works, subject to further risk and ecological assessment. These are:
Harlow Bushland Reserve, Noosa Parklands (ecological burn)
Eenie Creek Bushland Reserve, Lake Entrance Bvd (widen existing fire trails by 1m,
establish new 5m fire trails on eastern boundary, and prescribed burn 1 block)
Livistona Bushland Reserve, Doonan-Quarry block (ecological burn)
Delivery of Fire Management Plan
The Fire Management Plan includes a three year Action Plan to be managed by Council’s
Natural Areas team. The following methods of delivery are recommended:
Reserve assessments: 116 bushland reserves will need to undergo further risk and
ecological assessment. Depending on the size of the reserve, it can take one day for two staff
to complete these assessments. The Action Plan proposes:
o Year 1: thirty reserves to be prioritised for assessment. Assessments are to be
undertaken by fire consultants, alongside Natural Areas staff, to provide mentoring and
training in fire fuel hazard assessment.
o Years 2 & 3: With the above experience, and with formal training, the remaining reserves
can be assessed by Natural Areas staff. To achieve this, two Natural Areas staff would
need to be taken offline for 6 weeks, prior to the spring fire season, and those positions
backfilled. There is an opportunity to commence training in bushfire fuel hazard
assessment in May 2015, funded from the Corporate training budget, and this training has
been booked. Further training is planned for the remaining Natural Areas staff.
Fire management training: It is recommended that Natural Areas staff undertake/update
formal public safety and fire management training. This will enable staff to deliver planned
burn programs and respond to bushfire on Council reserves.
Delivery of planned burn program: The Fire Management Plan proposes three planned burns
in Year 1. It is proposed that the planned burns be undertaken by Natural Areas staff with the
help of fire management contractors, and Queensland Fire & Emergency Services, subject to
their availability. Many bushland reserves are in the urban interface, i.e. they do not border
National Park or other large landholders. For those reserves that share a common boundary
with National Park, it is recommended that Council explores joint working relationships for
burn program delivery. National Parks and Queensland Fire and Emergency Services have
been contacted regarding joint fire management activities and are supportive, subject to their
own work priorities. Queensland Fire and Emergency Services-Rural organises the Sunshine
Coast Fire Management Group meetings for State, Local Government and private
landholders and this meeting provides an opportunity to discuss joint fire management
between stakeholders. Year 2 & 3 planned burn programs will be subject to further
assessment and review of the Fire Management Plan.
Page 8 of 100
Section 9
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Fire trail development: Development of an effective fire trail network is a key priority of the
Fire Management Plan. Council does not have specialist fire trail equipment. The purchase of
such plant (e.g. large positrack with mulching head) is not considered cost effective for
Council as the equipment is expensive and would only be used on occasion. It is proposed
that fire trail development be contracted out when needed.
Previous Council Consideration
Ordinary Meeting, 12 February 2015, Item 2, Page 5
That Council note the report by the Manager, Civil Operations and Principal Environment Officer,
to the Infrastructure and Services Committee Meeting dated 3 February 2015 and:
A. Note that a review of fire management of Noosa’s Bushland Reserve Network has been
completed;
B. Endorse the commencement of bushfire risk assessments, as per industry standard, by
Planning and Environment Branch and Natural Areas staff for priority bushland reserves;
C. Endorse the development of a new Noosa Bushland Reserve Network Fire Management
Plan by Planning and Environment Branch staff, in consultation with Civil Operations.
Finance & Risk
The attached Fire Management Plan will be considered as part of the 2015/16 budget
development.
Future years funding of the Fire Management Plan will be submitted for consideration once all
bushland reserve assessments are completed.
Further risk assessments and ecological assessments are to be undertaken prior to any works.
Consultation
External Consultation - Community & Stakeholder
Qld National Parks, Sports & Racing
Qld Fire and Rescue Services-Rural
Qld Fire and Rescue Services-Urban
Qld Public Safety Business Agency
Sunshine Coast Council
Redland City Council
Ipswich City Council
Gold Coast City Council
Logan City Council
A copy of the Draft Fire Management Plan was sent to Qld National Parks, Sports and Racing,
Qld Fire and Emergency Services (Rural and Urban), Qld Public Safety Business Agency and
Sunshine Coast Council. Qld Fire and Emergency Services and Qld Public Safety Business
Agency provided feedback which was incorporated into the Fire Management Plan. Other
Councils were consulted by phone on their fire management programs.
Qld Fire and Emergency Services, Qld National Parks, Sports and Racing, Councillors and
neighbours, are to be advised of the nature, extent and timing of any works. Environment groups
and bushland care groups are to be consulted prior to works.
Page 9 of 100
Section 10
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Internal Consultation
Manager Civil Works
Director Community Services
Natural Areas
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
x Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities x Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
x Civil Operations
Environment
x
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 10 of 100
Section 11
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28ATTACHMENT
APRIL 2015 1
ATTACHMENT 1
Page 11 of 100
Section 12
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 12 of 100
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
® Noosa Council 2015
www_noosa.gid.gov.au
General Enquiries: 8.15 am - 5.00 pm Monday to Friday (excluding public holidays)
By telephone: (07) 5328 6500 (including After Hours emergencies)
By email: [email protected]
Fax: (07) 5329 6501
Street Address: 9 Pelican Street, TEWANTIN
Postal address: PO Box 141, TEWANTIN QLD 4565
<Draft Feb 2015> OR <Insert date document was endorsed by council>
Acknowledgements
Council wishes to thank all interested stakeholders who have taken the time and
energy to help guide the development of this plan.
Disclaimer
Information contained in this document is based on available information at the time of
writing. All figures and diagrams are indicative only and should be referred to as such.
This is a strategic document which deals with technical matters in a summary way
only. Councd or its officers accept no responsibility for any loss occasioned to any
person acting or refraining from acting im reliance upon any material contained in this
document.
Page 12 of 100Section 13
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 13 of 100
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- AN oOSection 14
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 14 of 100
1.0 Introduction
Within Noosa Shire there are 159 bushland reserves covering an area of 2633ha. The reserves are
managed by Councils Natural Areas operational team. Map 1 shows the distribution of the
reserves which vary in size from 750m2 to 325ha. Map 1 also shows the State Planning Policy
Bushfire Hazard Areas. 122 reserves are mapped as having potentially medium, high to very high
bushfire intensity during extreme fire events.
As a landholder, Noosa Council has certain obligations in relation to fire management. Under the
Fire and Rescue Service Act 1990 a landholder has the responsibility to:
e manage fuel loads within land it controls;
e take all reasonable steps to extinguish an unauthorised fire;
e report the existence and location of the fire as soon as practicable to a Fire and Rescue fire
officer or other named officer; and
e take reasonable steps to notify every occupier of adjoining land of planned fire mitigation.
Many of the reserves are State land with Council as trustee. Under the Land Act 1994, Council has
a duty of care for the trust land which extends to controlling fire and maintaining biodiversity.
Some of the reserves are Nature Refuge under the Nature Conservation Act 1992. Council has
agreements in place with National Parks to ‘use fire to maintain vegetation structure and diversity’.
The Noosa Fire Management Action Plan is a three year plan to initiate fire management actions
including:
e aprogram of fire hazard risk assessments across the bushland reserve network;
e the prioritisation of reserves for fire management actions;
e the establishment and improvement of fire trail networks and fuel reduction zones;
e planning for ecological burning;
e systems and processes for managing bushfire on bushland reserves;
e the initiation of bushland reserve neighbour bushfire education campaigns in conjunction with
QFES;
e capacity building with fire management agencies such as Queensland Fire and Emergency
Services, National Parks, Department of Natural Resources and Mines and other large
landholders to manage bushfire and assist with planned burns;
e improving Council’s fire management capacity through staff training and the purchase of fire
equipment;
e communication processes with key stakeholders such as Bushland Care Groups;
Page | 2
Page 14 of 100Section 15
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 15 of 100
MAP 1
Potential Bushfire Intensity in Bushland Reserves
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. GB Very high Potential Bushfire Intensity
i. IE High Potential Bushfire Intensity
z "9 2 : 6 § 10 km Medium Potential Bushfire Intensity i EX@eseeeoune
; —— a (7) Areas Managed By Natural Areas -
Page | 3
Page 15 of 100Section 16
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 16 of 100
2.0 Fire Management Planning
2.1 Fire management risk assessments
The State Planning Policy (SPP) Bushfire Hazard Area maps identify bushfire prone areas at a
state wide level. The CSIRO developed the methodology for the fire hazard mapping based on
vegetation type fuel load, slope and fire weather severity. The mapping identifies areas of medium,
high and very fire hazard, which means fire can be difficult to control in these areas under severe
fire conditions (see Map 1).
Other factors need to be considered when assessing bushland reserve fire risk and Council’s
management responses including:
e Surrounding population density
e Local fire fuel load assessment
e Adequacy of fire trails
e Ease of access
e Existence of water points
e Vulnerability of reserve infrastructure and neighbouring assets
e Risks to park visitors
e Proximity to other large areas of vegetation such as National Park or private land
e Known fire history
e Recommended ecological burn regime.
e Impacts of fire management measures on Matters of National State or Local Environmental
Significance (e.g. threatened species)
Depending on the size of the reserve, it takes approximately one day for 2 staff to complete a
thorough risk assessment (i.e. 122 reserves in total). Therefore it is proposed to complete staged
assessments on a priority basis over three years by Natural Areas staff, initially assisted by fire
consultants in Year 1.
It should be noted that a review of the Noosa Shire vegetated road reserve network with respect to
fire management will be undertaken after the bushland reserve assessments are completed.
2.2 Priority reserves
It is not possible to initiate fire management actions for all 122 reserves at once. As a starting
point, reserves over 10ha in size have been identified as a priority for management actions, 30
reserves in total (see Map 2). Of these 30 reserves, 6 have further been identified as the highest
priority due to proximity to housing and also having continuous vegetation connections with
neighbouring land, such as National Park or private land. The 6 highest priority reserves for fire
management actions are:
e Harlow Bushland Reserve, Noosa Parklands (near Heritage Park Bushland Reserve)
e Eenie Creek Bushland Reserve
e Fourways-Noosa Banks Riparian Reserve
e Lake Doonella Bushland Reserve
e Wooroi Creek Bushland Reserve
e Livistona Bushland Reserve
Some of these reserves already have fire management plans (FMPs), albeit now out-dated. The
review of existing FMPs has commenced and outcomes considered in future fire planning.
Page | 4
Page 16 of 100Section 17
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 17 of 100
Map 2
Noosa Fire Management Action Plan-Priority Bushland Reserves >10ha
1 Alpen eee Mage
2 Mites Hert teense Metge
‘2 Gaace Poad fusraand Moser
4 Bb shtey tome Hea
8 Bewee Rnttend Comer
6 Comateh Eovreeearay Reece
1 Cater Cera f peeraraeete Here
© Cate Cont Seeteeed Meare
© Poxpuays - Homes Gants pene Moco
VE mem eer Piste Metgpe
1) Ptetage Piet Dinttand ever
1] Stews Dartend Roew = Ear
11 @argngate eatin Recon Hote
14 Lobe Cone Eoin 7
1D Lobe Coctharmme Bastian Resane
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17 ate Wendie Deas ipa Meta
1B Urtetares Dhscthurd Renere -
Ve eee 18 me fagamanie on
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Page | 5
Page 17 of 100Section 18
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 18 of 100
2.3 Fire trail network
Fire trails facilitate access onto a reserve with fire appliances for the purposes of controlling fire. In
severe wildfire conditions, fire trails seldom provide a complete barrier to a fire front, as fires can
‘spot’ hundreds of metres ahead.
Some of the reserves already have maintained fire trails in place. Over time all of the 122 reserves
will be reviewed for adequacy of existing fire trails and proposals for new fire trails will be made.
The width of the fire trail depends on topography and requirements for a safe separation between
fire crews and vegetation. In addition, the effectiveness of fire trails can be enhanced by reducing
elevated vegetative fuel either side of the fire trail, without removing larger trees. This can be
achieved by slashing, or where appropriate, burning off within buffer zones. Reserve neighbours
can be encouraged to maintain fire trails on their land, where topography is not conducive of
locating a fire trail on the bushland reserve.
The establishment of an effective fire trail network is a key action in the fire management plan.
Prior to the development of fire trials, the potential impacts of works will need to be undertaken by
Natural Areas and/or Environment Services staff. Tree removal is to be avoided by selectively
clearing undergrowth with a slasher or mulcher. Only where trees are interrupting safe access for
fire crews will they be removed. The following matters will also need to be considered when
establishing new fire trails:
e Potential erosion;
e Impacts on Matters of National, State and Local Significance (i.e. threatened species and
habitat);
e Possible cultural heritage sites
e Fire trails need to be well formed, drained, gated and signed;
e Potential for new trails to contribute to escalation of other issues such as illegal access,
camping and rubbish disposal.
2.4 Ecological burning
Some vegetation types require fire to maintain biodiversity. As a general rule, burning off in a
mosaic pattern is of less risk to biodiversity than broad scale burning. A risk assessment is
required prior to planned burning including:
e Impact on fauna and flora, particularly threatened species
e Condition of fire trails, water points
e Impacts from smoke on neighbours and traffic
e Timing and weather conditions
e Risks to staff, neighbours and visitors including potential tree fall
An ecological assessment of the burn block may reveal that the burn cannot proceed i.e.
endangered plants may be damaged, potential impacts on fauna.
There are certain requirements under the Fire and Rescue Service Act 1990 such as requiring a
fire permit and permit from the Department of Transport and Main Roads, notifying Firecom, and
informing neighbours such as National Parks and large landholders. In addition, there are also
Workplace Health & Safety requirements for staff attending fires, such as adequate training and
personal protective equipment (PPEs). Until Noosa Natural Areas staff complete the required
training, Council will be reliant on QFES.
Page |6
Page 18 of 100Section 19
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 19 of 100
The following documents can assist to inform future planned burning programs:
e QPWS Planned Burn Guidelines for the Southeast Queensland Bioregion of Queensland”
(2013)
e QPWS Planned Burn Guidelines: How to Assess if Your Burn is Ready to Go
e SEQ Fire and Biodiversity Consortium — Fire Management Operational Manual (2002) can be
used to guide future burn programs.
Depending on the vegetation type, too frequent burning will encourage vegetation to become fire
dependant. Too infrequent burning can result in the loss of certain species that rely on a fire
affected vegetation structure or require fire for germination and dispersal. The SEQ Fire and
Biodiversity Consortium provide a fact sheet on fire regimes for broad vegetation groups. This is
shown below.
Recommended fire regime guidelines for broad vegetation groups within SEQ. Please mote this Is not a definitive list, but rather
representative of the mast common broad vegetation types within SEQ. Information has been adapted from “Planned Burn Guidelines
- Southeast Queensland Bioregion of Queensland” produced by the QPW'S and the REDD.
Tall open forest with a canopy typically dominated by | Frequency: Minimum 20 years for tall open forest dominated by
flooded gum, tallowwood, Sydney blue gum, brushbox | Lophostemon confertus or Eucalyptus grandis, or for forest with vine
and turpentine. The understorey is often dominated by | forest or mixed rainforest understorey. For tall open & saligna forest,
rainforest species, but also includes grassy of shrubby | vary intervals between 3 ~ 6 years for grassy understorey and 7 ~ 25 years
remnants. Communities are found in wetter parts | for shrubby understorey. Extent: For £. saligna 40-60%. Seasom: Late
of SEQ. on elevated slopes, ranges and gullies, often | Summer to Autumn. Intensity: Moderate to high.
surrounding rainforest and/or with vine understorey. | WB: Planned buming is necessary to maintain tall open E; safigna forest
with a grassy or shrubby understorey. If you wish to maintain a rainforest
understorey or sub-canopy, fire is not recommended.
Open forests and woodlands with the canopy | Frequency: Vary intervals between 3 - 6 years for grassy understorey and
generally dominated by eucalypts, angophoras and | 7-25 years for shrubby understorey. Extent: 40 - 80%, Season: January to
bloedwoods, The understorey may be grassy, shrebby | August (with good soil moisture), Intensity: Lov to moderate,
or mixed. Communities are found on coastal lowlands,
alluvial plains and inland hills and mountain ranges,
Grassland (\.2. treeless and shrubless} areas dominated | Frequency: Vary intervals between 2 - 3 years where woody weeds are ary
by tussock grasses (e.g. Pod fabilardieril, restricted ta | issue, longer intervals for a healthy system free from forest encroachment,
the Bunya Mountains and known as “grassy bald" Extent: Avoid burning more than 50% in any one year. Season: Spring to
Autumn following good rain. Intensity: Low to high.
Wet and dry coastal heath, including sedgelands, | Frequency: Vary intervals between 7 — 20 years, with an emphasis on 8
wallum banksia and low mallee woodlands. ~ 12 years for dry coastal freath. Extent: 40 - 80% (40-60% for dry coastal
heath). Season: January to August. Intensity: Moderate
Montane heath - heathland located on rocky mountain | Frequency: Depends on the relationship with surrounding vegetation,
peaks, exposed ridges and plateaus on poor soils, but intervals of 1S - 50 years are recommended. Extent: Burn in
association with surrounding vegetation. Season: Late wet season (ie.
February) to early dry season (i.e, August}. Intensity; Low to moderate.
Melaleuca (paperbark} communities, including | Frequency: Vary between 6 - 20 years for mixed grass/shrub understorey;
melaleuca swamps, melaleuca woodlands and open | 3 - 12 years for heath understorey and 12 - 20 years for sedge/fern
forest dominated by Melolewca quinguenervia (Swamp | understorey. Extent: 25-70% in association with surrounding vegetation.
Paperbark). Season: January to July following rain. Intensity: Low to moderate.
Coastal fringing forest of Swamp She-oak (Casuarina | Frequency: Vary intervals between 6 — 7 years Extent: Avoid burning
gicuca), more than 50% in any one year, Season: January to August, ideally in
association with surrounding vegetation, Intensity: Low,
Riparian (creekside) vegetation (including blue gum, | Do not burn - fire sensitive. Burm out from the edge to surrounding
river oak and weeping bottlebrush) and foredune | vegetation where necessary to minimise fire incursion.
communities (including casuarina and spinifex grasses),
Mangrove and saltmarsh Mangroves do not require fire and generally do not burn. Saltmarshes are
potentiaily flammabse, do not require fire and should not be deliberately
burnt. Burn out fram the edge to surrounding vegetation where necessary
to minimise fire incursion.
Rainforest, dry vine forest and brigalow Do not burn - fire sensitive. Bum out from the edge to surrounding
vegetation where necessary to minimise fire incursion,
Planning for ecological burning requires comprehensive fire history records. Fire history of
bushland reserves is to be recorded in Council’s GIS Mapping system. The State Public Safety
Business Agency (PBSA) is also developing a register to record fire history.
The development of a bushland reserve planned burning program to maintain biodiversity values is
also a key action in the Fire Management Plan.
Page | 7
Page 19 of 100Section 20
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 20 of 100
2.5 Bushfire control
The early detection of a fire followed by a quick suppression response can save much time and
expense. Consequently operating procedures are being developed to ensure processes are in
place for:
e Communications processes with QFES, Noosa Local Disaster Management Group, and
reserve neighbours where required;
e Early detection and suppression of fire;
e Monitoring of reserves during periods of high fire danger weather conditions.
Council is required to control fire on land under its control but may request QFES to undertake
emergency fire control if required. National Parks, as prescribed fire officers, may also control fire
on Council controlled land, i.e. fire that is deemed to be a threat to National Park.
2.6 Neighbour education
QFES has a ‘Prepare.Act.Survive’ information sheet for residents living near bushland (see
Attachment 1). It is proposed that Council, in conjunction with QFES, distribute information sheets
to reserve neighbours each year prior to fire season (spring).
2.7 Capacity building
Noosa Council is a member of the Regional Fire Management Group. Group meetings provide an
opportunity to coordinate fire management activities jointly with National Parks, QFES, DNRM and
landholders.
Natural Areas staff are currently trained to Level 1 (crew member) fire management competency. It
is proposed that all Natural Areas staff be trained to current public safety and fire management
competencies to be able to attend bushfires and supervise planned burning programs. Until the
Natural Areas team completes their training, Council will be reliant on QFES to control bushfire on
bushland reserve.
Currently Natural Areas only have one slip on fire unit in operation. A second slip on unit is
recommended for purchase to increase Council's capacity to manage and respond to fire.
2.8 Bushland reserve stakeholders
A number of key stakeholders have a vested interest in Noosa’s Bushland Reserves. Environment
and bushland care groups will need to be consulted prior to any fire trail expansion or burn
activities.
3.0 Fire Management Action Plan
Table 1 below states the fire management planning that has been, or is currently, underway in
2014/2015.
Table 2 is a 3 Year Fire Management Action Plan consisting of bushland reserve assessment and
delivery of fire management actions, including fire trail works and selective planned burning. Note
that actions and costs for year 2 & 3 will be subject to reserve assessments and are not finalised.
Page | 8
Page 20 of 100Section 21
Page 21 of 100
Table 1 Noosa Shire Fire Management Planning 2014/2015 - Completed and current activities
Review fire hazard mapping for bushland reserves | December 2014 Strategic Planning Completed
Prioritise bushland reserves for fire management | January 2015 Strategic Planning In-house Completed
actions based on fire hazard rating and
biodiversity outcomes (122 reserves identified)
Further prioritisation based on reserves greater | February 2015 Strategic Planning In-house Completed
than 10ha in size (30 reserves)
Further prioritisation of reserves based on : February 2015 Council Environment In-house Completed
e Proximity to neighbouring residences Services and Natural Areas
e Continuous connection with neighbouring
vegetation on private or public land
The priority 6 reserves selected:
e Livistona Bushland Reserve
e Eenie Creek Bushland Reserve
e Lake Doonella Bushland Reserve
e Wooroi Bushland Reserve
e Fourways Bushland Reserve
e Harlow Bushland’ Reserves’ (Parklands)
Review existing bushland reserve fire | February to April Council Environment In-house Completed for 6
management plans Services high priority
reserves
6 reserves inspected on ground for bushfire fuel | February 2015 Council Environment In-house Completed
and adequacy of fire trails. Services and Natural Areas
Budget estimate for fire trail and planned burning | March 2015 Council Environment In-house Completed
program for next financial yr. Services and Natural Areas
Page | 9
Page 21 of 100Section 22
Page 22 of 100
Meet with QNPRSR, DNRM and QFES regarding |} March 2015 one to one } Council Environment In-house Started
the fire management plan and coordination or at Regional Fire | Services and/or Natural
Management Groups Areas
Develop Draft Noosa Shire Fire Management Plan | April 2015 Council Environment In-house Draft completed
Services and Natural Areas
Review all reserve specific Fire Management | April 2015 Council Environment In-house Not yet started
Plans (23) Services and Natural Areas
Bushfire fuel hazard assessment training. | May 2015 Council Environment $1200 from corporate | Approved and
Conducted by SEQ Fire and _ Biodiversity Services and Natural Areas | training budget booked for 4 staff
Consortium, QFES, NPRSR
Total costs $1200 (allocated) Corporate training
budget
Page | 10
Page 22 of 100Section 23
Page 23 of 100
Table 2 Noosa Shire Fire Management Action Plan 2015 - 2017
YEAR 1 — 2015/16
Meet with QNPRSR, DNRM and QFES to | July-September Council Environment | In-house
further identify priorities and discuss joint Services and Natural Areas
fire management.
Continue on ground’ inspection of | July-August Council Natural Areas and | In-house and contract fire
remaining priority reserves for: Commence _ bushland | Environment Services, | management consultants
e Bushfire fuel hazard reserves assessments | assisted by fire | $15,000
e Fire trail audit (30 reserves) management consultants.
e Biodiversity protection
Fire management for 6 high priority | July-August Council Natural Areas in| Establish and/or upgrade | Livistona BR minor works
reserves. consultation with | fire trails $19760 Eenie Creek, widen existing
Environment Services e =Livistona BR breaks by 1m_ where
Note: this work is over and above the e Eenie Creek BR possible. Establish new fire
current Natural Areas budget for fire trails on eastern side.
trail maintenance Contract planned burning
with Natural Areas team 3 | Livistona-ecological burn
high priority blocks $17,600 | Eenie Creek-fuel reduction
¢ Livistona BR (Quarry | burn
site)
e Eenie Creek BR Harlow-ecological burn
e Harlow BR
Conduct reserve neighbour education | July Council Environment | In-house printing of
campaign with QFES to encourage Services, Natural Areas, | brochures for letterbox drop
landholders to reduce fire risk on their land QFES
Page | 11
Page 23 of 100Section 24
Page 24 of 100
YEAR 1 — 2015/16
Fire Management Training to enable staff | 3 staff when training is | Council Natural Areas $3000 3 staff. Natural Areas staff
to attend fires and supervise contractors available have undertaken ‘Fire
Crew’ (Level 1) training, but
not ‘Crew Leader’ (Level 2)
training
Attend Regional Fire Management Group | Dates TBA Council Environmental | In-house
meetings with QNPRSR, DNRM and Services and/or Natural
QFES regarding the fire management plan Areas
and joint management.
Bushfire fuel hazard assessment training. | When available Council Natural Areas $900 from corporate | 3 staff
Conducted by SEQ Fire and Biodiversity training budget
Consortium, QFES, NPRSR
Budget estimate for fire trail and planned | March Council Natural Areas In-house
burning program based on inspections for
next financial yr.
Update Fire Management Plan April Council Environment | In-house
Services in consultation
with Natural Areas
pemem |
Page | 12
Page 24 of 100Section 25
Page 25 of 100
ee. ee
Note: Final costs will be subject
to reserve inspection program
and budget deliberations
Continue on ground inspection of | July-August Council Natural Areas
remaining priority reserves for: Bushland reserves
e Bushfire fuel hazard assessments (30
e Fire trail audit reserves per year)
¢ Biodiversity protection
Purchase slip on fire unit (only one unit at | July Council Natural Areas TBA Note that QFES has
moment) indicated that they can offer
a support role with planned
burns. Two Council fire
units are preferred but one
Council unit may suffice.
Fire management for high _ priority | July-August Council Natural Areas Establish or upgrade fire | QFES and National Parks
reserves. Note: this work is over and trails TBA may be able to assist
above the current Natural Areas budget Contract planned burning
for fire trail maintenance with Natural Areas team 5
high priority blocks TBA
Conduct reserve neighbour education | July Environment Services, | In-house printing of
campaign with QFES to encourage Natural Areas, QFES brochures for letterbox drop
landholders to reduce risk on their land
Fire Management Training to enable staff | 2 staff when training is | Council Natural Areas TBA 2 staff
to attend fires and supervise contractors available Natural Areas staff have
undertaken ‘Fire Crew’
(Level 1) training, but not
‘Crew Leader’ (level 2)
Attend Regional Fire Management Group | Dates TBA Council Environmental | In-house
meetings with QNPRSR, DNRM and Services and Natural Areas
QFES regarding the fire management plan
and joint management
Page | 13
Page 25 of 100Section 26
Page 26 of 100
YEAR 2 — 2016/17
Timing Responsibility Cost
Note: Final costs will be subject
to reserve inspection program
and budget deliberations
Budget estimate for fire trail and planned | March Council Natural Areas In-house
burning program based on inspections for
next financial yr.
Update Fire Management Plan April Council Environment | In-house
Services in consultation
with Natural areas
Page | 14
Page 26 of 100Section 27
Page 27 of 100
YEAR 3
Timing Responsibility Cost
Note: Final costs will be subject
to reserve inspection program
and budget deliberations
Continue on ground inspection of | July-August Council Natural Areas In-house
remaining priority reserves for: Commence — bushland
e Bushfire fuel hazard reserves assessments
e Fire trail audit (30 reserves per year)
e Biodiversity outcomes
Fire management for high _ priority | July-August Council Natural Areas Establish or upgrade fire | QFES and National Parks
reserves. Note: this work is over and trails TBA may be able to assist
above the current Natural Areas budget Contract planned burning
for fire trail maintenance with Natural Areas team 2
high priority blocks TBA
Conduct reserve neighbour education | July Environment Services, | In-house printing of
campaign with QFES to encourage Natural Areas, QFES brochures for letterbox drop
landholders to reduce risk on their land
Attend Regional Fire Management Group | Dates TBA Environmental Services | In-house
meetings with QNPRSR, DNRM and and/or Natural Areas
QFES regarding the fire management plan
and joint management
Budget estimate for fire trail and planned | March Council Natural Areas In-house
burning program based on inspections for
next financial yr.
Update Fire Management Plan April Council Environment | In-house
Services in consultation
with Natural Areas
Page | 15
Page 27 of 100Section 28
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 28 of 100
Acronyms
[BR BushlandReserves
[DNRM _| Qld Department of Natural Resources &Mines__|
[NPs NationalPark Cid
Page | 16
Page 28 of 100Section 29
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Infrastructure Planning & Design
3 NOOSA - DESIGN PRINCIPLES UPDATE
DOCUMENT INFORM AT ION
Author Co-ordinator Design and Traffic, Ross Sanderson
Planning & Infrastructure Department
Index ECM\ Subject\ Guidelines and Procedures\Manuals
ECM\ Planning Instruments\ Supporting Information
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Co-ordinator Design and Traffic to the Infrastructure &
Services Committee Meeting dated 28 April 2015 detailing the progress on the development of
the “Noosa – Design Principles” document.
REPORT
The purpose of this report is to give a progress update on the development of the “Noosa –
Design Principles” document.
1. Background
With the formation of the new Noosa Council, it is important that the values and ideals that have
been held for the last 30 years which have contributed to the Noosa we know today are
protected.
The risk that needs to be addressed is raising awareness in the community of what it is that has
contributed to a point of difference for Noosa, that sets it apart from other seaside resorts.
Over the last 30 years, a way of designing has developed which was based on principles aimed
at the protection of the environment and a village feel at its heart. Whilst some of the principles
have been referred to in many separate documents and others held in the minds of designers as
beliefs and ideals, these principles have never really been documented in one place.
The Noosa – Design Principles project aims to document these principles in a simple and
evocative way so that everyone can share responsibility for the protection of the quality of life that
has become the Noosa style.
Page 29 of 100
Section 30
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
2. Current Status
The project is currently moving on several fronts. Writing text, gathering quotes and editing for
each of the document sections is the main focus at present. The document comprises the
following sections.
Acknowledgement of traditional owners
Foreword
Introduction
Our Past
Our Iconic Place
Our Noosa Biosphere
A Valued Community
Our Village Character
Enjoying the footpath
The view from here
Designs for Living
Working with Nature
Way Finding
Walking, Riding and Driving
Our Creative Environment
3. Issues Arising
The principles contained in this document are factual data from the past and it will be important
for the future protection of Noosa’s point of difference that these principles be incorporated into
future planning documents.
4. Next Steps
The target completion date for the project is 17 June 2015 and the project is currently on track for
completion on that date. It is estimated that the publishing of the document will take 2 weeks and
finalising the graphic design works will take at least 2 weeks. This leaves the next month to
finalise text, carry over editing, prepare a first draft and then a final editing can proceed.
Previous Council Consideration
Nil.
Finance & Risk
Funds of $115,000 are allocated in the 2014/2015 budget for the consultation, research,
photography, graphic design, professional editing and publication of this document.
Page 30 of 100
Section 31
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Consultation
External Consultation - Community & Stakeholder
Your Say – Noosa Design Principles (Website with survey, forum, photos, document library)
Participant’s encouraged providing comment on Noosa principles in particular landscaping,
outdoor dining, signage and any other topics they would like to see covered in the Noosa
Design Principles publication.
2 x press releases – Encouraging participation and contribution of ideas
Facebook posts encouraging participation in Your Say – Noosa Design Principles
Interviews with architects, designers, Tourism Noosa, and former Council staff
Feedback from Building Designers Association Qld, Qld Master Builders Association and the
Australian Institute of Architects Association on the publication format.
Internal Consultation
Key areas of Council have been consulted to seek feedback on the topics and content for the
document.
Email sent to all staff encouraging them to contribute to Your Say – Noosa Design Principles
2 x Pelican Press articles – encouraging participation and contribution of ideas
Councillor Emails:
Email (13/01/15) from Joanna Ferris encouraging Councillors to contribute to Your Say
website
Email (16/04/15) from Ross Sanderson encouraging Councillors to visit Your Say site or meet
to discuss project.
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
X Waste & Environmental Health X DA Planning
Community Facilities X Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
Asset Planning
X Civil Operations
Environment
x Executive Office x Corporate Services
X Community Engagement X Finance
Customer Service ICT
X Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 31 of 100
Section 32
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
4 WALLACE PARK PRECINCT SIGNAGE AND NUMBERING
DOCUMENT INFORM AT ION
Author Co-ordinator Design & Traffic, Ross Sanderson
Planning & Infrastructure Department
Index ECM/Subject/Signage/Places Names and Other
Attachments 1. Wallace Park Precinct Numbering
2. Wallace Park Signage
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Co-ordinator Design & Traffic to the Infrastructure & Services
Committee Meeting dated 28 April 2015 and:
A. Formally name the Council owned property at 54 Eumundi Noosa Rd (2RP839623) the
Wallace Park Precinct;
B. Adopt the property numbering system for the Wallace Park Precinct as outlined in the
report; and
C. Provide entrance signage as outlined in Attachment 2 to the report, subject to funding
approval in the 2015/16 budget.
REPORT
The purpose of this report is to seek Council’s agreement to a proposal to solve the current
confusion and difficulty for patrons using the different community services and facilities in the
Wallace Park Precinct.
1. Background
There are varying and confusing addresses for the facilities in the Wallace Park precinct, with
several of them having the same street address - 54 Eumundi Noosa Rd.
Given that these facilities are not visible from Eumundi Noosa Road, people particularly visitors
looking for organisations in the Wallace Park Precinct get very confused and lost.
As a result Council and the various community organisations in the Precinct receive numerous
complaints mainly because there has never been a formal numbering system that designates
these facilities as being situated on Wallace Drive.
Page 32 of 100
Section 33
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
2. Proposed solution
The current problems can be solved by:
Formally naming the Council owned property at 54 Eumundi Noosa Rd (2/RP839623) as the
“Wallace Park Precinct” and providing entrances signage as per Attachment 2.
Agreeing to number the facilities in the Precinct as having an address on Wallace Drive as
follows:
o Wallace House Number 1, Wallace Drive.
o The Bridge Club Number 3, Wallace Drive.
o Noosa Parks Association Number 5, Wallace Drive.
o The Noosaville Library Number 7, Wallace Drive.
o The Noosa Leisure Centre Number 9, Wallace Drive.
o Endeavour Foundation Number 10, Wallace Drive.
o Noosa Community Care Number 11, Wallace Drive.
o Meals on Wheels Number 12, Wallace Drive.
Once agreed this information will then be supplied to all GIS map providers such as UBD, Google
maps etc.
Previous Council Consideration
Nil.
Finance & Risk
There are no risks associated with these improvements. Consideration of the funding for the
signage will form part of the 2015/16 budget development process.
Consultation
External Consultation - Community & Stakeholder
All community groups in the Precinct have been consulted and agree with the new numbering
and formalising of the name of the precinct.
Internal Consultation
Planning and Infrastructure
Asset Design and Investigations
Community Services
Library and Galeries
Noosa Community Care
Noosa Leisure Centre
Departments/Sections Consulted:
X Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources X Revenue Services
Page 33 of 100
Section 34
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
ATTACHMENT 1
Page 34 of 100
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
ATTACHMENT 1
Proposed site numbering
Odds
Noi -Arts & Crafts Wallace House
10 No3-Bridge Club
= No5- Noosa Parks
No? —Library
RO ss No9—-LeisureCentre
we No 11—RespiteCentre
Ly SS Evens
" B 4 No 10 — Endeavour Foundation
Coa ;, No 12 - MealsonWheels
=e -_—s
&
Page 34 of 100Section 35
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
ATTACHMENT 2
Page 35 of 100
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
ATTACHMENT 2
Proposed Entrance signage
Wallace Park Precinct
Ble) e=1a7
Leisure Centre ,
Community Facilities
nal
1 ll iy. Y |
. - LU
— —“ ys oe ie
ae SS ,*
= 4 et, ‘4
jm 2 > ae
Page 35 of 100Section 36
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
5 2015 EASTER FREE HOLIDAY BUSES SUMMARY
DOCUMENT INFORM AT ION
Author Project Officer, Joanna Ferris
Planning & Infrastructure Department
Index Project: Pub-Trans: PT-FHB; NHLPC, Subject: 45.15 Traffic and Transport
Attachments Nil
EXECUTIVE SUMMARY
The 2015 Easter Free Holiday Buses were conducted between 3-12 April 2015 at a total cost of
$42,187(excl GST).
There were an estimated 32,434 passengers carried over the 10 day period. The estimated cost
per passenger during the 10-day period was $1.30.
The services included six bus services (5 existing TransLink services and a temporary shuttle
between Peregian Beach and Noosa Heads), Council Cabs and the Boreen Point-Tewantin
Flexilink service.
The Noosa Heads Lions Park was utilised as a paid car park for 6 of the 10 days. A total of 1,069
vehicles utilised the car park which generated $10,690 with 60% of the parking revenue going to
the Tewantin-Noosa Heads Lions Club and 40% to Council.
RECOMMENDATION
That Council note the report by the Project Officer to the Infrastructure & Services Committee
Meeting dated 28 April 2015 providing an overview of the 2015 Easter Free Holiday Buses
program.
REPORT
The purpose of this report is to provide an overview of the 2015 Easter Free Holiday Buses
program (3-12 April 2015).
1. Free Services
The following five Noosa-specific TransLink services were included:
Route 626 – Tewantin to Sunrise Beach via Noosa Heads
Route 627 – Tewantin to Sunshine Beach via Noosa Heads
Route 628 – Noosa Parklands to Noosa Junction, via Noosa Civic
Route 629 – Tewantin to Noosa Junction via Noosa Civic
Route 632 – Noosa to Cooran via Cooroy and Pomona
Additional service:
064 (1 bus) – Peregian Beach to Noosa Heads from 8am to 6pm
The additional service was provided because the existing Route 620 Noosa Heads-
Maroochydore bus service was not able to be part of the Free Holiday Buses Program.
Existing Council services:
Council Cabs and Boreen Point-Tewantin Flexilink were also free.
Page 36 of 100
Section 37
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
2. Passenger Data
An estimated 32,434 passengers were carried over the 10-day period. Note that passenger
numbers are recorded though manual ‘button pushing’ by the bus drivers and there were
reported instances of drivers not counting passengers (this was reported to Sunbus). Passenger
data for Council Cabs and the Boreen Point- Tewantin Flexilink was consistent with the regular
passenger use.
Refer to Table 1: Free Services 3-12 April 2015 for a breakdown of passenger numbers by route.
Table 1: Free Services 3 – 12 April 2015 (10 days)
Route 3/04 4/04 5/04 6/04 7/04 8/04 9/04 10/04 11/04 12/04 Total
064 2,110
626 1,084 1,182 1,113 1,457 1,530 1,596 1,362 1,295 1,012 1,077 12,708
627 540 1,081 1,417 925 944 868 1,074 1,023 778 1,029 9,679
628 135 269 122 308 497 420 498 431 274 294 3,248
629 238 330 256 274 469 313 514 544 336 270 3,544
632 48 96 55 146 73 188 140 179 142 78 1,145
Total 2,045 2,958 2,963 3,110 3,644 3,715 3,949 3,530 2,676 2,939 32,434
Table 2 below provides passenger data for Easter 2014. The service operated for 8 days and
included two additional shuttles (Route 064 Peregian- Noosa Heads and Route 065 Tewantin &
Noosa Heads).
For comparative purposes the additional shuttle Route 065 has been excluded. The daily
average in 2015 was 3,243 and in 2014 (excluding shuttle Route 065) would have been 3,714.
(The daily average for Xmas 2014-15 was 4,315).
Table 2: Free Services 14 – 21 April 2014 (8 days)
Route 14/04/14 15/04/14 16/04/14 17/04/14 18/04/14 19/04/14 20/04/14 21/04/14 Total
064 2,756
626 1,028 1,004 1,391 1,569 1,464 1,821 1,405 658 10,340
627 620 654 926 1,369 1,527 1,431 1,591 1,109 9,227
628 400 528 476 487 152 408 142 272 2,865
629 570 368 533 738 305 471 323 420 3,728
632 76 129 202 151 1 116 32 90 797
Total 2,694 2,683 3,528 4,314 3,449 4,247 3,493 2,549 29,713
Page 37 of 100
Section 38
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Table 3 below compares passenger boarding’s between 2008 and 2015.
Table 3- Easter boarding comparison 2008 - 2015
Year Number of services Number of days Dates Total Daily
boardings average
2008 5 Noosa services, 2 4 days 21 Mar to 24 Mar 11,627 2,907
additional shuttles All free
2009 5 Noosa services, 2 4 days 10 Mar to 13 Mar 13,516 3379
additional Noosa shuttles All free
2010 5 Noosa services, 2 4 days 2 April to 5 April 16,550 4,138
additional shuttles All free
2011 5 Noosa services only 4 days 22 April to 25 April 5,394 1,349
No free services
2012 5 Noosa services only 4 days 6 April to 9 April 4,419 1,105
No free services
2013 5 Noosa services only 4 days 29 Mar to 1 April 4,358 1,090
No free services
2014 5 Noosa services, 2 8 days
additional shuttles All free 14 April to 21 April 32,943 4,118
2015 5 Noosa services, 1 10 days 3 April to 12 April 32,434 3,243
additional shuttle All free
3. Marketing
Marketing of the Free Holiday Buses included:
Provision of signage at major bus stops, 15 street banners, and variable message boards on
major connecting roads.
Posters in all Council facilities and visitor information centres.
Council communication tools including website, Facebook, eNews and messages on hold.
Promotion through external stakeholders (Tourism Noosa, Accommodation Providers,
Shopping Centres, Traders Association etc.) via inclusion on websites, emails, Facebook and
newsletters.
Media launch with support from local newspapers and television coverage on 7 Local News
and WIN TV.
TransLink also provided in-kind marketing support including but not limited to:
Inclusion of the additional shuttle services on TransLink’s journey planner.
Inclusion of messaging on webpages of all relevant TransLink routes.
Liking and sharing Council’s FHB Facebook posts (TransLink has 11,000 followers)
4. Passenger Assistant at Noosa Heads Bus Station
One Sunbus passenger assistant was based at Noosa Heads Bus Station from 9.30am to
4.10pm over the Easter long week-end (3-6 April) to assist with passenger enquiries and
movements at the station. Survey respondents and the staff at the Visitor Information Centre all
provided positive feedback about the passenger assistant.
Page 38 of 100
Section 39
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
5. Feedback Survey
A feedback survey was available on Council’s website and hard copies were distributed by the
passenger assistant at the Noosa Heads bus station. A total of 119 surveys were completed (71
hard copy and 48 online).
Points of interest include:
Nearly 75% of respondents who caught a Free Holiday Bus had access to a car in Noosa.
The main reasons people caught a free holiday bus was to avoid traffic and congestion (66%)
convenience (52%) and limited car parks (33%).
21% of respondents were satisfied with their trip and 77% were very satisfied.
92% of respondents caught a bus for recreational purposes e.g. to get to the beach,
entertainment, dining etc.
If the buses had not been free, 50% would have driven their car and 16% would have caught
the bus anyway.
The main way people found out about the Free Holiday Buses was via the street banners
(33%), followed by the newspaper (29%) and word of mouth (20%).
The residential status of respondents included: Noosa Council residents (45%), Queensland
residents (21%), Interstate visitors (16%) Sunshine Coast Council residents (13%), and
International visitors (5%).
44% of respondents were aged between 41-60 years and 29% were aged between 26-40
years.
Of the Noosa respondents, outside of the Free Holiday Buses, 34% never catch a bus and
28% catch a bus once a year. The main reason cited for not catching public transport was
inconvenience and cost.
Of the Noosa respondents, 38% said they would catch public transport more in the future as
a result of the Free Holiday Buses, 40% said they might and 13% are already regular bus
users.
Some of the additional feedback provided by respondents included:
I think the free holiday bus program is excellent for visitors & locals alike. Thank you for this
community minded program.
Would love a free or cheap shuttle bus between Noosa Junction bus car park and Hastings
St. So hard to park down there to get to beach and restaurants for us locals.
This service is fantastic. We wouldn't have come to the beach today if it wasn’t for the bus -
thank you !!! The traffic is too bad to even try driving.
Studying in Australia and my parents came to visit for the Easter break. We absolutely loved
Noosa and had a wonderful time!
Keep up the good work. Passenger assist was invaluable at the shop terminus in Hastings
Street. Good service all round!
Expand the service to cover the entire school holidays and also regular weekends/long
weekends/ events- if not all the time as public transport is too expensive - $4.80 for one stop
is not good enough. Even with a go card it's still exorbitant to use public transport in the area.
Backpackers are walking 45min-2hrs hours to reach Noosaville and Noosa Civic. Locals
avoid Hastings Street as its too hard to park. It would be good if the Sunshine Coast Council
came on board to make free trips to Eumundi, Nambour and Maroochydore again too. It is
really great to see people using public transport- usually buses are empty as it's so
expensive! All the bus drivers have been helpful and friendly during the past week. Thank
you.
Page 39 of 100
Section 40
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
6. Noosa Heads Lions Park Car Park
The Noosa Heads Lions Park was to be used as a car park from 3-12 April but was closed for
four days due to weather conditions; as such the park was used for 6 of the possible 10 days.
Vehicles are charged a flat rate of $10. The car park was managed by the Tewantin - Noosa
Lions Club with assistance from Council’s Works Superintendent, Fred Spinks. There were a
total of 1,069 cars with a daily average of 178 vehicles. The total income generated from the car
park was $10,690 with 60% of the parking revenue going to the Tewantin Noosa Heads Lions
Club. The remaining revenue is used for fence hire around the playground and bbq area, and
park refurbishment. Traffic control was cancelled as it was not deemed necessary.
Previous Council Consideration
Ordinary Meeting, 28 August 2014, Item 1, Page 14
That Council note the report by the Senior Project Officer to the Infrastructure and Services
Committee dated 19 August 2014 and the further report to the General Committee Meeting dated
25 August 2014 and
A. Provide Free Holiday Buses during the periods 26 December 2014 to 4 January 2015 and 3
to 12 April 2015;
B. Proceed with obtaining approval and quotations from TransLink for Free Holiday Buses for
both Christmas and Easter holiday periods for the following:
1. Noosa only TransLink routes 626, 627, 628, 629, and 632; and
2. Noosa Heads to Peregian journey of TransLink route 620;
C. Proceed with obtaining quotations from Sunbus for Route 064 Peregian - Noosa Heads
temporary shuttle and one passenger assistant for both Christmas and Easter holiday
periods;
D. Authorise the CEO to accept the lowest quotation to provide free travel from Noosa Heads
to Peregian Beach;
E. No longer provide Route 065 Noosa Junction – Noosaville temporary shuttle;
F. Continue to not provide free travel on TransLink routes 622 and 630 which travel outside
the Noosa Shire;
G. Based on a quotation deemed acceptable by the CEO, provide free travel on the Noosa
Junction to Cooroy journey of TransLink route 631;
H. Approve the reduced marketing budget of $15,436 for the Free Holiday Buses service for
both Christmas and Easter; and
I. Subject to the outcome of a review of the Council Cabs and Boreen-Point Tewantin
Flexilink, include these services in the Free Holiday Buses services.
Finance & Risk
The total cost for the 2015 Easter Free Holiday Buses including marketing and bus services was
$42,187 and was funded out of the Public Transport Levy.
A marketing budget of $7,718 for the Easter services was approved at Council’s Ordinary
Meeting of 28 August 2014. The actual expenditure was $7,424.
Page 40 of 100
Section 41
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
TransLink is paid for loss of revenue for the five TransLink bus routes and Council paid for the
shuttle service between Peregian and Noosa Heads. The total cost for the bus services was
$34,762 (Refer to Table 2: Bus Services).
Table 2 Bus Services
Services Amount (excl GST)
TransLink Routes x 5 $18,450
064 Peregian – Noosa Heads Shuttle $16,312
Total $34,762
It is estimated that the cost per passenger during the 10-day period was $1.30
The total income generated from the Noosa Heads Lions Park car park was $10,690. The
Tewantin Noosa Heads Lions club received $6,414.
Consultation
External Consultation - Community & Stakeholder
Tewantin - Noosa Lions Club – Car park was slower than expected. Once again, Fred Spinks
was invaluable in getting the project under way after the wet weather, and we appreciated the
new signs which were a lot clearer than those that were previously in use.
Sunbus – Thanked Council
Free Holiday Buses Survey – refer to report section 5. Feedback Survey
Tourism Noosa – Lots of very positive feedback and a number of comments about how helpful
the passenger assistant was
Internal Consultation
Works Superintendent, Fred Spinks – Traffic Control and Noosa Heads Lions Park.
Although traffic control was booked, they were cancelled each day as not needed.
Management Accountant, Angelique Boog – Free Holiday Buses Budget.
Departments/Sections Consulted:
Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities x Asset Design & Investigations
Asset Planning
x Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement x Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 41 of 100
Section 42
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
6 CAPITAL PROGRAM DELIVERY STATUS - APRIL 2015
DOCUMENT INFORM AT ION
Author Asset Planning Coordinator, Bryan O’Connor
Planning & Infrastructure Department
Index ECM/Subject/2014-2015 Annual Capital Works Program
Attachments 1. Capital Projects Delivery Status, 17 April 2015
EXECUTIVE SUMMARY
The project delivery status report is normally presented quarterly to the Infrastructure and
Services Committee, however, with the escalated activities around the delivery of Council’s
capital program this report will be presented monthly until the end of the financial year. This
report is to highlight projects that have been completed and a general overview of the current and
future activities of the projects being delivered.
This report also provides a capital project delivery spreadsheet (Attachment 1) that provides a
general overview of the projects completed and the status of current projects being delivered.
The previously presented capital delivery project dashboard can be utilised to demonstrate an
individual projects status at any given time.
RECOMMENDATION
That Council note the report by the Asset Planning Coordinator to the Infrastructure & Services
Committee Meeting dated 28 April 2015 providing an update on the status of the projects being
delivered in the 2014/15 Capital Works Program.
REPORT
The purpose of this report is to inform the Infrastructure & Services Committee of the overall
status of the Capital Works Program projects to 17 April 2015. The report also provides an
opportunity to highlight and discuss projects within the program and also confirm the completion
of projects as they are being delivered throughout the 2014/2015 financial year.
1. Current Projects
Since the commencement of the New Year the escalation in project delivery and overall progress
in the delivery of capital projects has significantly increased. There are currently 159 active
projects in the 2014/15 capital program with a value of $23.1m (not including Emergent Works
reserve) as of 16 April 2015. There are now 36 projects completed with the remaining projects
commenced and in varying stages of delivery.
Some of the projects that have been completed recently include:
Whole of Shire Electric Bus feasibility study
Noosaville Walter Hay Drive Rehabilitation
Sunshine Beach Girraween Bridge Joint replacement
Cudgerie Cedar Gully Park water feature
Sunshine Beach Primary School safety improvements
Page 42 of 100
Section 43
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
In addition to these projects, there are a number of projects that are nearing completion by the
end of June and include:
Whole of Shire Sealed road pavement condition survey
Noosaville, Gympie Terrace, Pipe rehabilitation
Sunrise Beach, Ben Lexcen Drive, Stormwater pipe re-lining
Tewantin, Cooroy Noosa Road Stage 1 Design Park Road Boardwalk design
Noosaville, Gibson Road improvements
Whole of Shire playground renewals
2. Projects that will continue beyond financial year
There are two major projects that will continue on beyond 30 June 2015 and will carry-over into
the 2015/2016 financial year. These projects have significant budget amounts totalling $2.8m and
impact on the overall project delivery and completion results. These projects include:
Noosaville Munna Point Bridge Stage 2 $1.4m
Pomona Rifle Street Flood Mitigation $1.4m
3. Summary
The overall delivery of the capital program remains on track with all of the projects either
completed or commenced. The ongoing escalation in construction activities will continue over the
remaining months of this financial year.
The current year to date expenditure including actuals and commitments totals $12m. This is still
below the original forecasted expenditure profile. However, the continued effort on project
delivery will see the majority of the 2014/15 capital works program either completed or nearing
completion by the end of June 2015.
Previous Council Consideration
The capital works program has previously been distributed to Councillors (document titled
“Capital Works Program 2014/2015”).
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Project delivery staff within the Planning and Infrastructure Department were consulted in the
preparation of this report.
Departments/Sections Consulted:
Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Page 43 of 100
Section 44
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28ATTACHMENT
APRIL 2015 1
Page4444ofof100
Page 100
Section 45
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 45 45
Page of 100
of 100
Project Project Name Project Status Department [=I [724 ae) Target Completion
Tele py} c)
|__100727|Noosa Nth Shore Beach Campground septic Delivery [Finance | $11,700] 30/06/2015]
Page 45 of 100Section 46
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
7 CUSTOMER REQUEST MANAGEMENT STATUS - MARCH 2015
DOCUMENT INFORM AT ION
Author Technical Officer – Transport and Traffic, Lewis Moes
Civil Operations Manager, Allan Hull
Planning & Infrastructure Department
Index ECM/ Subject/ Branch Management/ Planning & Infrastructure
ECM/ Subject/ Traffic Management/ Traffic Management
ECM/ Subject/ Environmental Management/ Vegetation
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Technical Officer, Transport and Traffic and Civil Operations
Manager to the Infrastructure & Services Committee Meeting dated 28 April 2015 detailing the
current Customer Request Management statistics and processes for the road, traffic and tree
related customer requests to increase timely responses and improve customer outcomes.
REPORT
The purpose of this report is to update Council on the current CRM statistics and processes for
the roads, traffic and tree related customer requests.
1. TRAFFIC AND TRANSPORT BACKGROUND
The Transport and Traffic Planning section of Council receives a range of customer inquiries
defined in the Customer Request Management (CRM) system under two categories; Roads &
Traffic and include:
Speed reviews and adjustments to regulated speed limits
Road signage and linemarking, including advisory signage
Corridor safety improvements and intersection safety issues
Traffic signal phasing and timing inquiries
Pedestrian crossings and pathway issues
Traffic management and traffic calming
Public transport infrastructure
Visibility and sight line issues
Parking management
Road safety audits
On and Off-road cycle facilities
School safety and school zone treatments
Road / traffic noise impacts
Traffic modelling
Event inquiries in relation to transport/traffic issues
Heavy Vehicle inquiries and approvals for over-size/over-mass vehicles
Page 46 of 100
Section 47
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
The level of and time to investigate transport and traffic CRM’s is variable due to the range of
topics. A simple inquiry may be resolved in a few hours, where a more complex investigation
may take several weeks/months. A significant backlog of outstanding CRMs has occurred which
has necessitated a review of the processes involved in responding to customer requests.
2. ISSUES
The backlog has arisen due to the fact that Transport and Traffic Planning CRM’s solutions can
sometimes be implemented quickly while other solutions need to be incorporated into the Capital
Works program.
Factors involved in the time taken to resolve a CRM include:
Traffic counts – required for speed, volume and class of vehicles along a road. Typically
installed for 2 weeks to achieve consistent data.
On-site inspections /investigations
Road Safety Audits
Traffic modelling
Consultation with other departments /sections / agencies
Community consultation
Concept development and costing
Traffic Advisory Committee (TAC) and Speed Management Committee (SMC)
3. UPDATE
A technical officer was appointed in February 2015 who is primarily dedicated to CRM’s.
Processes have been improved and streamlined expediting the way CRM’s are handled and
completed.
The new arrangements have resulted in an improvement in the CRM completion rate. The
percentage of total CRM’s completed per month has been improving in 2015 as shown in the
table and bar graph below. This positive trend will continue to be monitored.
January 2015 February 2015 March 2015
Total No. Total No. Total No.
Received Received Received
Current (less than 30 days old) 28 28 21
Older than 30 days but less than 60 days 4 11 9
Older than 60 days but less than 90 days 1 2 8
More than 90 day old 35 21 14
CRM’s received during the month 83 58 74
CRM’s completed during the month 72 65 85
% completed for the month 47% 54% 67%
Page 47 of 100
Section 48
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Road and Traffic CRM's
200
150
CRM Numbers 100
Total CRM's
Completed CRM's
50
0
Jan-15 Feb-15 Mar-15
Month
4. TREES
A Service Review has recently been completed for Council’s Parks services which included an
examination of the delivery of tree maintenance services. In terms of the customer requests, tree
related requests comprise one of the top 3 areas for customer requests across Council along
with dogs and waste. Within Parks, tree related requests make up over 72% of the total number
of customer requests received (1767 out of 2439 for the 2014 calendar year). The breakdown of
these requests by sub-type is shown in the table below:
Request Sub-Type Total No. Received
Fallen 339
Illegal 6
New Plant 43
Removal 640
Tree Complaint 3
Trimming 75
Vandalism 10
As the delivery of this service is largely driven through customer requests received by Council,
the level of service (LOS) for tree maintenance is defined in terms of the time taken to action
Customer Requests. The table below shows the current target timeframes for completion:
Request Sub-Type Target Time Frames for
Completion (business
days)
Fallen 5
Illegal 7
New Plant 10
Removal 10
Tree Complaint 10
Trimming 10
Vandalism 3
Page 48 of 100
Section 49
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
For 2014 only 57% of requests were completed within the target timeframes although some of
the target days were not considered realistic and need to be adjusted. For removal in particular
the timeframe is insufficient to allow for the time taken to undertake an assessment and complete
the tree removal.
The service review identified opportunities in relation to:
1. Actions that can be taken to reduce the number of requests such as provision of
information to customers in the form of FAQs, brochures, website info etc. Adopting a
planned maintenance schedule over time to move to a more proactive rather than a
reactive approach and improved species selection for work on public land.
2. Improving the tree assessment process through reducing the number of formal
assessments undertaken with more requests being directly referred to the Trees Crew for
action and adoption of guidelines that simplify the decision making process for tree
removal.
3. Improved productivity through filling a vacant position in Council’s tree crew.
Following implementation of these actions a further analysis and report of outstanding CRMs will
be developed in order to identify the success or otherwise of these actions. The current
completion percentage rates are provided for information below.
January 2015 February 2015 March 2015
Total No. Total No. Total No.
Received Received Received
Current (less than 30 days old) 97 138 123
Older than 30 days but less than 60 days 25 44 20
Older than 60 days but less than 90 days 3 12 7
More than 90 day old 2 3 8
CRM’s received during the month 197 195 200
CRM’s completed during the month 124 124 240
% completed for the month 49% 39% 60%
Previous Council Consideration
Nil.
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Nil.
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
Asset Planning
X Civil Operations
Environment
Page 49 of 100
Section 50
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
8 NOOSA WATERS LOCK CARDS UPGRADE
DOCUMENT INFORM AT ION
Author Technical Officer Coastal & Foreshores, David Shing
Planning & Infrastructure Department
Index ECM/Subject/Waterways, Rivers, Lakes, Canals, Dams/Noosa Waters Lock
Access Cards
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Technical Officer Coastal & Foreshores to the Infrastructure &
Services Committee Meeting dated 28 April 2015 providing an update on the upgrade of the
Noosa Waters Lock Access Cards.
REPORT
Following an informal audit of the Noosa Waters Lock register (SiPass) it was revealed that
approximately 20% of activated access cards had no contact details. This information was
discussed with the Noosa Waters Residents Association (NWRA) who supported a full review of
access cards to determine appropriate ownership and access to the canal estate.
The Noosa Waters Lock card system has not been reviewed since May 2004 and it was
considered timely to undertake another audit at this time to assist in the management of the lock
system and provide increased security by restricting unauthorised access to the lock system.
Over time many cards have been issued to waterfront residents who have since moved and
some cards may have been passed on to new residents without the details being changed on
Council’s register of card holders.
1. Process
On 22 January 2015, 618 letters were sent to Noosa Waters canal front property owners and
Body Corporates. Some property owners received more than one letter dependent on how many
registered water craft they owned.
All property owners were requested to provide updated contact details for their lock card/s to
Council by 20 March 2015 and 399 responses have been received.
2. Where to now
Contact details from those responses received will now be input into SiPass. Where a response
has not been received the card allocated to that property will now be deactivated. Moving
forward, a more proactive approach to card management will be put in place to ensure that the
card owner’s details remain current.
Page 50 of 100
Section 51
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Previous Council Consideration
Nil.
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
All existing Noosa Waters Lock access card holders
Noosa Waters Residents Association
Internal Consultation
Nil
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 51 of 100
Section 52
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
9 WEYBA CREEK ESPLANADE - BANK EROSION
Author Environment Officer (Rivers and Coast), Jan Maddin
Planning and Infrastructure
Index ECM/ Project/ Weyba Creek – Bank Erosion Restoration
Attachments 1. Project News factsheet – Bank Stabilisation, Weyba Creek
2. Invitation Community Information Session – Bank Stabilisation,
Weyba Creek
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Environment Officer (Rivers and Coast) to the Infrastructure &
Services Committee Meeting dated 28 April 2015 regarding the outcomes of the community
consultation process on the Weyba Creek Bank Stabilisation project and:
A. Adopt Option 2 as outlined in the report as the preferred way forward; and
B. Amend the funding of this option as part of the 2015/16 Capital Program Budget process.
REPORT
The purpose of this report is to provide feedback to Council on the comments received from
residents regarding the proposal to undertake bank stabilisation and construct an access
structure to Weyba Creek at the former rope swing area. Comments received indicate a lack of
support from local residents for the proposed construction of a recreational/fishing structure at
this location.
The structure was intended to provide a recreational alternative to the rope swings in lieu of their
ongoing removal; whilst the adjacent areas were closed off for rehabilitation.
The feedback regarding the structure was received from residents following distribution of the
Project News factsheet (see Attachment 1) in December 2014; and more recently at the
Community Information Session (see Attachment 2) conducted onsite at Weyba Creek
Esplanade in March, 2015.
The Information Session confirmed that although some residents would like the rope swings to
remain and consider the bank erosion and risk to public safety and Council to be very low; most
residents would like to see the degraded areas rehabilitated, but do not support construction of a
recreational/fishing structure at this location.
Residents state that since the rope swings were removed last November and continue to be
removed on a regular basis, they have enjoyed a reprieve from groups of young adults acting
antisocially who previously frequented the area on a regular basis.
This situation has created a more peaceful neighbourhood and children returned to play in the
area. Residents indicated these antisocial young adults were not backpackers and the large
groups of backpackers visiting the area (previously reported to Council as being a major issue of
concern) were considered well behaved by comparison.
Page 52 of 100
Section 53
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
There is concern that if a recreational/fishing structure is constructed at this location it will attract
more visitors and the antisocial behaviour will return. There is concern that Council is creating
another tourist attraction which will become increasingly popular and have suggested that this
may affect road safety and the associated parking implications.
Most residents however, are concerned about the erosion and the degraded riparian areas.
These residents acknowledge several metres of creek bank have been lost due to the increase in
the rope swings popularity, foot traffic and people climbing in and out of the creek from the
swimming hole.
Most residents would like to see the area rehabilitated in stages, with the installation of a barrier
fence (post and rail) to control public access away from newly planted areas and educational
signage depicting why the area is being restored.
Some residents were open to Council providing a formal access point to the creek. However they
consider stairs to the creek and a canoe/kayak launching facility to be more appropriate than a
recreational/fishing structure. These residents suggest this type of access ought to be located at
the picnic table area which is deemed a more suitable site to formalise creek access and where
parking is already provided. Residents maintain that the antisocial behaviour previously occurring
at the rope swing area is partly due to its isolated location within the Bushland Reserve
compared to the public open space at the picnic table area.
A number of residents help to look after the Bushland Reserve especially with regard to picking
up litter; others belong to the Weyba Bushland Care Group and participate in regular working
bees.
Some residents would like to form a ‘planning group’ with Council to progress the rehabilitation
efforts, as well as address other issues of concerns which they identify as:
a section of road along Weyba Esplanade which is being seriously undermined by the creek
where the Bushland Reserve narrows. This erosion is a major concern and request that
Council resolve this issue;
speed limits along Weyba Esplanade and fears for children’s safety;
parking, parking time limits and overnight parking in camper vans along the Esplanade;
maintenance of picnic table with the concrete slabs presenting potential trip hazards;
unnecessary mowing around the picnic table area;
provision of more rubbish bins;
boating speed limits not being observed with this reach of the creek, boat wash contributing
to in-stream erosion of the creek bank, speed signs and more on-river enforcement required
for safety purposes;
water skiing and jet skiing unlawfully occurring (breach of the Noosa River Marine Zone
restrictions).
Clearly there are a number of safety and management issues local residents would like Council
to address in this area which go beyond the scope of this project. These issues will be forwarded
on to the relevant sections of Council, Police and Maritime Safety Queensland (MSQ) to
investigate and address where required.
However, in terms of this project’s scope, the following options have been developed for
Council’s consideration.
Page 53 of 100
Section 54
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Option 1: Do not construct a recreational/fishing structure for public use at the former
rope swing location.
Continue with the plan to rehabilitate the creek bank effectively closing this area to public
access.
Continue to monitor the area and provide education signage.
This option adopts a precautionary principle approach to resident’s concerns about a
recreation/fishing structure and mitigates any antisocial impacts a structure provided for public
use in this area may have on the neighbourhood.
It acknowledges local residents concerns and will deliver a good environmental outcome if the
public do not access the creek in this area.
Option 2: Redirect the allocated Capital Works funding to the design and construction of
a formal access point to the creek at the picnic table location.
This option includes all the above actions outlined in Option 1; and
Will provide the community with a formal access by way of steps to the creek and a
canoe/kayak launch for recreational purposes.
Option 2 will achieve the same outcomes as Option 1 and may also direct the public away from
accessing the creek through the newly rehabilitated areas. A formal access point may also help
lessen the number of informal accesses to the creek which are currently fragmenting the riparian
vegetation.
Previous Council Consideration
Design and construction of the proposed structure was approved as a capital works project in the
2014-15 budget process following a March 2014 report to Council which highlighted the
significant bank erosion occurring onsite due to the increased popularity of the rope swings.
The report identified the high level of risk to the public on these public lands due to the current
state of the eroding creek bank, and the erosion occurring around the base of the overhanging
trees used for rope swings. The report suggested these trees are likely to fail in the foreseeable
future which will exacerbate the erosion and lead to further bank collapse.
The report recommended a high level of management intervention was required to address the
erosion and be capable of sustaining higher levels of recreational use in this area in the long
term. The recommendations included:
removal of the rope swings and tree ladders on an ongoing basis as need arises;
engagement with the local community in the design and installation of a bank stabilisation
and access structure for recreational purposes; which would include erosion mitigation
measures along the most impacted sections of the creek bank;
closure of the degraded areas for rehabilitation, including fencing (e.g. post and rail) to
protect vegetation and restrict access;
a letter box drop to local residents explaining the area needed rehabilitation to prevent major
erosion and reduce the public safety risk;
provision of educational signage;
monitoring of activities and erosion; and
increased surveillance of the area by Local Laws Officers to ensure compliance with
camping restrictions in the area.
Page 54 of 100
Section 55
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
To date, management intervention has included:
Removal of the rope swings which commenced in November and has continued on an
ongoing basis.
Received from the Department of Agriculture, Fisheries, Forestry (DAFF), the list of design
constraints for a recreational/fishing structure to be constructed within a Management Level
A classification of a declared Fish Habitat Area.
Outsourced quotes for the structure design from consultants (e.g. Request for Quote) which
included the design constraints from DAFF.
Received one quote for design of the recreational/fishing structure (one consultant declined
to quote and one consultant withdrew their quote).
Developed and distributed a Project News factsheet around the Weyba Creek Esplanade
residential area.
Visited three Noosa Backpacker establishments to inform management about the
environmental and public risk concerns at Weyba Creek rope swing area and the intended
management intervention. The backpacker establishments indicated they would no longer
send their guests to the area.
Conducted a Community Information Session onsite to discuss design of the
recreational/fishing structure and glean feedback from local residents.
Finance & Risk
The current funding for this project is split between two financial years as follows:
2014/15, $20,000 for design
2015/16, $200,000 for construction.
Based on the estimated costs of Option 2 a revision of the funding from $200,000 to $120,000 for
2015/16 will be required as part of the 2015/16 Budget development.
The total costs of a formal access to Weyba Creek at the picnic table location by way of steps to
the creek and a canoe/kayak launch for recreational purposes (see photo of timber example
below) is estimated to be $100,000 ($80,000 for an aluminium structure) plus the associated
costs of bank stabilisation measures (i.e. site preparation, planting, fencing, signage and
monitoring) at the former rope swing area are estimated to be $20,000.
Page 55 of 100
Section 56
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Consultation
External Consultation - Community & Stakeholder
Community Information Session – Weyba Esplanade on 21/3/15
Attendance: Cr Frank Pardon, Jan Maddin (Environment Officer) and 22 local residents.
Internal Consultation
Planning and Environment - Environment Services
Infrastructure Services - Natural Areas/Operational Works
Community Services – Community Engagement
Departments/Sections Consulted:
X Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 56 of 100
Section 57
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
ATTACHMENT 1
Page 57 of 100
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
—_— we ATTACHMENT 1
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aie — ao aaag F Pera ee Se penta a capers a
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treo Pret BES 8 OTC ea EE ee a |
mr mRNLOLO ST ROCLON (C18 Miia tat japad = * aS . sl ie
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ee —_—————-——<—<—S—SS*: wh ; Nid 4 4
ge ee ee A eae e aN ae
23 December 2014
Bank Stabilisation - Weyba Creek, Noosa Heads
Project summary Potential impacts
Due to creek bank erosion and concerns for Locals and visitors have been using the
public safety Council will build a new fishing area to jump into the creek from rope swings
structure and rehabilitate degraded riparian attached to overhanging trees.
areas in a section of Weyba Creek. When ;
complete the work will improve access, eho
protect the creek bank and reduce the risk e ad f caylee
to public safety. a
bs Pe,
Location of Works ws | if 4
The Weyba Creek esplanade contains a 4 {ee ovens
narrow strip of native bushland adjacent to * XK: ee a
Weyba Creek, forming part of the Weyba 3 - e. A
Creek Bushland Conservation Reserve. The Ae a 7 4
map below shows an area of the Reserve \¢ a)
where current recreational activities are SS gile
causing concern for Council and local im Ss a
residents. _ ‘ “e
GPE ES Hn ,
a 1G deer? mt y *
we | SYS tie, Hee a
a pe ; Ps aes a « pas ~ . -
Pe > et * eal Sars eee . 7 =
eee eae However, this sustained recreational use by
Re is, ae ees an ever-increasing number of visitors raises
eta FER AS concerns:
: Hi a4 we i 4
Shaetg et ees e Erosion. Significant erosion has
Radlett STL s diminished the integrity of the creek
ao bank. The exposed roots of overhanging
trees also increase the likelihood of
these popular ‘swing trees’ failing in the
near future leading to further bank
collapse.
NOOSA COUNCIL PO Box 141 P. (07) 5329 6500 [email protected]
Ea TEWANTIN QLD 4565 F. (07) 5329 6501 www.noosa.qid.gov.au
Page 57 of 100Section 58
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 58 of 100
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Weyba Creek Bank Stabilisation Project
e Safety. Some branches with rope Duration of work
risk of breaking off. due for completion by September 2015,
weather permitting.
e Hidden dangers. Dead trees in-stream
are hidden from view at high tide and are Work on the fishing structure is due for
potentially dangerous. completion by June 2015, weather
permitting.
While Council acknowledges the Rime : cap ;
recreational value placed on this section of cei? ify
Weyba Creek by the community, the area is ee ola ‘ f t
being loved to death and Council has Sati as
chosen to intervene to ensure public safety Sn es oe ae
on public land. — a A) v
ene Ni F a ; ye Y TZ ae a ee = 4
ox ay Cain: iP AAD G ceramics: —
Bone | hee — a. cae
= Bar 7 ie | a ¥ ~¥
a R hg eal Ee SOR es GRC Pe
- =a 3 re ee
sts ae ee
ee = oT ee Ls |
' - . } . os 5 WR Ns be nant os > aj
at tc ea ee
wei. = EN SY SoS Bet
> 34 “ Seen: 2S om ~ SS
aa > 7 koi Se wae
= a nie Se See WN om is °y sy
as i a ee tae
Pe ee se oo.
a Poa, s e Aki t of th t is the d f
7 ee ek ee ey aspect of the project is the design o
Re Se a> 4 the recreational/fishing structure. Council is
; 4 £o%, the . obliged to adhere to the design constraints
aii ; scciaaeate imposed by State government agencies as
Proposed work Weyba Creek is a declared Fish Habitat
It is Council’s intention to provide a safe, Area.
long-term access solution to the creek which
in turn will protect the natural values of the A Community Information Day will be
ae | conducted onsite by Council to discuss the
The work involves: : : oe
; : detailed design before a formal application
e The ongoing removal of rope swings ie .
f . for construction is lodged with the State.
rom trees in the Reserve.
_e Design and construction of a Further inf ti
y , recreational/fishing structure. uraner informasion 7 ;
: e Closure of the surrounding riparian areas Please contact Council's project ee Jan
for rehabilitation purposes. Maddin on 5329 6221 or by email
[email protected] COUNCIL PO Box 141 P. (07) 5329 6500 [email protected]
: ara TEWANTIN QLD 4565 F. (07) 5329 6501 Www.noosa.qid.gov.au
Page 58 of 100Section 59
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
ATTACHMENT 2
Page 59 of 100
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
cna ATTACHMENT 2
Be 2 mn |” aie ‘ase: ee ee :
Be a mRNA COLONIE jae = al - ae ge
bagi as a eS e ’ : =
0 Te apaal an S pell SS Jzse. tn ie
Ze Se ae a CREE RE EC! % APE
(pas * ea Be Mie on 7 [Sa F gs >.9 ‘es 7 ae Le a
ae oy Vee? ad ian ee Pas RAS
P 2 ‘Fy — a : =a 2 4 a Iga 2 ape ; a os wt BBP
a Se SSS FTE Po ay. “RRR ae Sa
Bank Stabilisation — Weyba Creek
Council is hosting a Community Information Session to discuss the new Weyba Creek
recreational/fishing platform. Resident feedback will help Council finalise the structure design before it
lodges a formal application with the State Government.
The aims of this project are to:
e provide a structure which will protect the creek bank from further erosion
e provide a location and structure for recreational activity off the creek bank
e reduce the safety risk, on public land, to people swinging from potentially fragile overhanging
trees.
INVITATION
COMMUNITY INFORMATION SESSION
Date: Saturday 21 March, 2015
Start time: 9:00 am
End time: 11:00 am
Meeting Point: Picnic table at Weyba Creek Esplanade
Contact details: Jan Maddin
(Environment Officer — Rivers and Coast)
Phone: 07 5329 6221
Email: [email protected]
Please take the opportunity to find out more about this project and provide your feedback into the design of
the structure.
NOOSA COUNCIL PO Box 141 P. (07) 5329 6500 [email protected]
LAE Aaa TEWANTIN QLD 4565 F. (07) 5329 6501 www.noosa.qid.gov.au
Page 59 of 100Section 60
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
COMMUNITY SERVICES DEPARTMENT REPORTS
10 COMMUNITY SERVICES DEPARTMENT UPDATE - 3RD QUARTER 2014/15
DOCUMENT INFORM AT ION
Author Director Community Services, Alan (Fox) Rogers
Community Services Department
Index ECM/Subject/Branch Management/Community Services Section
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Director Community Services to the Infrastructure & Services
Committee Meeting dated 28 April 2015 providing an update on the operations of the Community
Services Department for the period 1 January 2015 to 31 March 2015.
REPORT
The Community Services Department consists of the following sections and teams:
Community Development, and Community Grants
Community Facilities (including Noosa Community Care, The J, The Bicentennial Centre,
The Noosa Aquatic Centre, and The Noosa Leisure Centre);
Disaster Management and Public Order;
Libraries and Galleries; and
Waste, Environmental Health and Cemeteries.
Page 60 of 100
Section 61
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
COMMUNITY SERVICES DEPARTMENT
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Waste Management Securing a contractor to commence Development of the 2015/2016 Waste Finalisation of the Zero Waste Strategy
crushing of a significant stockpile of Management Budget. following consideration of the Community
concrete. Development of a draft 5 year Capital Jury deliberations.
Ongoing increase in the number of Works program. Tendering the 2015/16 Capital Works
garden waste services. Responding to requests for information Program.
Construction of major capital works for a for the Community Jury. Reviewing the tender called for the sale
biological control basin to collect and Concrete crushing of a large stockpile of of metal from the landfill and reporting to
treat nutrient rich stormwater at the concrete. council.
Eumundi Landfill anticipated to be Development and letting of a tender for Reviewing tenders for the collection and
completed end of April/early May 2015. the collection of hazardous chemicals removal of Hazardous waste.
Engagement of a new Coordinator collected at Waste Transfer Stations and Preparation of new garbage contract.
Waste Management (Ian Florence) due Eumundi Rd landfill.
to the sudden resignation of Warren Removal of stormwater accumulated in
Burgess for family reasons. Cell 2.2 Eumundi Rd Landfill.
Attendance on working party with Monitoring methane at the landfill and
Unitywater examining potential recapping small areas where methane is
advanced waste treatment and energy escaping from capped areas due to dry
recovery from treatment of bio solids. conditions.
Securing a contractor to mulch green
waste due to absence of contractor in
north Queensland following tropical
cyclone.
Environmental Health 95% of the 496 licenced premises in the Training for Vector Control Officer to Conduct a review of EHO administration
Shire have now been inspected as part undertake vermin and other complaints functions and duties of administrative
of the annual licence renewal inspection and investigations, (including sediment support staff.
program. and erosion control,) thereby freeing up Review existing development approvals
Unitywater engaged to undertake EHO time. of Service Stations (ERA “deemed
sampling/reporting to Council. The EHOs to undertake further training approval” premises) and undertake
2 x EHO’s attended Sanitary Water of key staff in the handling and compliance program.
training course in Brisbane in April as management of asbestos. Investigate viability of contracting vermin
part of the Recreational Water Complete the annual inspection program control of Council BBQ’s.
monitoring program. of regulated premises to meet statutory Investigate potential for mobile
Development of 2015/16 operational requirements. technology options to enhance the EHO
budget. inspection program.
Page 61 of 100
Section 62
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
David Baker retired from Council on Ensure that full application and plan fees Investigate options to address
April 15 following 15 years of dedicated are paid for with regulated premises complaints regarding “Party Houses”.
service to the organisation and including changes to kitchen fit outs and
community change of licence holder premise
location
Undertake customer service training for
admin staff dealing with internments and
burials.
Undertake a food safety compliance
project at regulated premises that have
their own private water supplies i.e.
properties not serviced with Unitywater
mains supply
Develop a regular food safety newsletter
to our local food industry.
Pest Management Fox control index reduced from 5.86 to Working with Fleet to obtain a rotary Investigate potential for mobile
3.2 in the Coastal strip through focussed digger and tractor to undertake runnel technology options to enhance the Pest
control techniques, particularly around maintenance. This project has the and Vector officers’ inspection programs.
Teewah township. potential for significant savings as hiring Extend the pig and deer control program
Draft Pest Management Plan for Noosa a machine and operator from Gold Coast with QPWS, Forestry, SEQ Water and
public consultation completed. Council costs $20,000 per week. Noosa land holders.
Purchase of Feral dog traps using an Research the option of using Training of community groups in Pest
$18,000 State Government grant. methoprene briquettes to manage Management techniques.
Obtained bird trap cages to commence mosquito breeding on Sheep ,and Goat
control program of common myna birds.. Islands in place of aerial treatments.
Regular aerial treatment to control
mosquitoes.
Completed the third-quarter pest
management survey, including public
and private property inspections and
actions to remove pest plants and
eradicate pest animals
Completed feral deer survey of 100
properties in Tinbeerwah in response to
substantial property damage. 30 feral
deer in Cooroy area have been
destroyed.
Page 62 of 100
Section 63
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Cemeteries Conducted 19 burials, 18 ashes Computerisation of historical paper
interments, provided 26 plaques, made based cemetery records.
20 reservations and completed 78
customer service requests.
Maintained the grounds, headstones
and other structures at the three
cemeteries.
Constructed niche wall at Pomona
cemetery.
Obtained new concrete beam for burials
at Tewantin.
Completed customer service scripting
for cemetery service enquiries.
Improved T1 recording system with new
reservation and interment applications.
Public Order Community consultation on the Final Council approval to adopt the new Implementing a new section structure
proposed new suite of Local Laws & suite of Local and Subordinate Local including a change of name to the Local
Subordinate Local Laws has been Laws is expected at the May Ordinary Laws section.
completed. Feedback included 684 Meeting with the new Local Laws to take Reduce the number of unregistered
submissions, 2 petitions signed by over effect from 1 July 2015. dogs in our pound.
3,500 people. Most of the feedback was Complete the house to house dog Roll out new dog off leash and dog on
around the dogs off leash areas. inspection program, by visiting all leash areas across the shire, including
The house to house dog inspection residential properties in the shire by 30 new signs and an education program
program is well underway with the area June. aimed at improving dog owners
from Peregian Beach to Tewantin now Achieve final sign off on Local Laws knowledge on the rules around dogs in
completed. So far the program has operational review and commence to those exercise areas.
seen 905 notices issued with 1,145 new implement the matters identified in the Implement new mobile technology into
dogs registered. review the section to achieve operational
The local law operations service review Continue random patrols to keep dog efficiencies identified in the operational
is almost complete. The review has owners from going into restricted areas. review.
identified a new structure to be Continue patrols each day to identify any
introduced after the current manager illegal campers and move offenders on.
retires. Arrange the smooth transition of the
Proactive patrols for dogs on beaches Disaster Management responsibility to
are continuing with officers educating the Infrastructure Services Department.
offenders.
Page 63 of 100
Section 64
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Illegal camping is still occurring in the Complete the budget for the 2015/16
Shire but to a lesser extent as the word financial year.
spreads across the travelling public
about Council’s strong stance on this
issue.
Disaster Management In house training in the Guardian system Continue in house training in Guardian Identifying new volunteers for the Local
has been well received processes and systems throughout the Disaster Coordination Centre
The emergency operations team year.. Ongoing disaster management training
continues to meet regularly. Finalising the new Noosa Local Disaster throughout the year.
The LDMG and LDCC were activated Management Plan 2015/16.
and responded to the threat posed by Ensuring a smooth transmission for the
Cyclone Marcia in mid February. Disaster Management responsibility from
Disaster Management & Public Oder to
Infrastructure Services.
Noosa Community New Logo design and rebranding for Prepare for Consumer Directed Care Increase activity options at our Day Care
Care Noosa Community Care completed and changes. centre.
approved. Evaluate capital works tender Update Policies and Procedures
New organisational Chart completed submissions and progress refurbishment manuals.
and signed off. of centre. Develop business and marketing plan
Staff Position Descriptions finalised. (including finalising rebranding roll out).
Horticultural garden completed.
Tender Refurbishment documents
released.
Noosa Leisure Centre Noosa Table Tennis and Noosa Kids & Finalise Budget for 15/16 financial year. Annual Customer Survey to be finalised
Baby Markets commenced regular Preparation for major bookings and implemented.
booking at NLC. commencing from April – including
January Jump Bunch Holiday casual Health & Wellbeing Festival, Roller
play sessions –well attended with 116 Derby and Noosa Long Weekend
children plus parents attending over the Festival’s Opera Australia production of
3 days. The Magic Flute and Anniversary
NLC Group Fitness Program bedded Orchestra performance.
down with attendance numbers up 10% Completion of remaining maintenance
compared to same period last year. works
Page 64 of 100
Section 65
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
NLC Venue Hire revenue and usage
increased by over 30% compared to
same period last year.
2014/15 Capital Works projects
completed.
Noosa Aquatic Centre Successful introduction of evening Undertake repair works on the 25 metre Plan for Capital Works at the Learn to
Group Fitness & Squad programs. pool. Swim pool in order to minimise impact
Hosted 9 carnivals in a three week Undertake routine maintenance on patrons and revenue.
period. These ranged from local schools throughout the facility now that peak Condition audits and develop asset
to Regional Championships. swimming period has finished. management plan.
Provided operational assistance to
Tewantin School Pool after unexpected
departure of lessee to ensure continued
availability community use. .
The J & Noosa Gymnastic commenced Action outcomes of Service Review Upcoming events of significance in
Bicentennial operations in BCC Main Hall. . including 3-5 year business plan addition to our regular events/hirers
Community Centre Regular Hirer in place at BCC development. including Noosa Long Weekend
(BCC) Demountable Building while awaiting Completion of maintenance at both Festival, TEDx Noosa.
accreditation of Montessori school. facilities
Introduction of public/community Open Finalise Noosa Gymnastics Lease.
Mic nights at The J for entertainers.
Involvement with Noosa Junction
Association working groups.
Butter Factory Completion of Butter Factory Review Implement Butter Factory Review Develop strategy for transition process
with Council agreeing to a shift from recommendations – development of for changeover in management of
Council management of the Butter business plan, governance model and BFAC from Council to the Lower Mill
Factory to a community management operational detail Board
model. Maintain interim exhibitions and ‘pop up’ Finalise Fusion artist markets and
Delivery of exhibitions by local artists: activities at Butter Factory until BFAC 100Yrs display.
Kym Nelson & Sam Vatovey in ‘ZEST’ transition to the community
and Chris Postle in ‘COASTAL management model occurs.
AWARENESS’. These exhibitions were
extended and closed Saturday 18 April.
Page 65 of 100
Section 66
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Continuation of local artist-run Addressing ongoing issues of
workshops in the pottery studio, generic vandalism of the building by rostering
public programs and school holiday exhibiting artists to fill weekend shifts
workshops. thereby extending the opening hours of
Continuing to use of volunteers and the BFAC to work as a deterrent to
artists to look after exhibitions. vandals.
Regional Gallery Successful delivery of after-school art Public Programs: continuation of Upcoming exhibitions: (May-June)
classes for primary aged children, programming for current and upcoming Touring exhibition commemorating
engaging local art teachers to develop exhibitions utilising artists and facilitators ASSI 150 (150 years of Australian
and facilitate the workshops. Plus an to assist in the delivery. South-Sea Islanders) in From Here and
end of program mini-exhibition and Currently showing: Local artists RobRoy There and local artist Ulrike Sturm,
presentation of certificates to students. in Tangled up in Hue and Judith reflects on her time spent during
Successful delivery and presentation of Ahern’s Noosa Skyscapes. Brisbane childhood in PNG in Tales from the
six exhibitions: Flood Language II, Pipe based artist, Salli Sixpence’s Sound Eastern Highlands.
Dreams, A Puppet Project, A Taste of Track and ANZAC response exhibition: (June-July) Indo-Pop: Indonesian Art
Art, In Depth and Dried, Fractured and Dear Dor I’m done for. from APT7, QAGOMA touring
Parched, plus installation of four current Gallery website close to completion of exhibition, NRG first gallery to host with
exhibitions: Tangled up in Hue, Dear phase 1. Director of GOMA visiting to launch the
Dor, I’m done for, Sound Track and Refreshing Family Day which has been tour.
Noosa Skyscapes. a long-standing community arts activity. Noosa Long Weekend Festival, the
Re-established strong alliance with Volunteer recruitment drive to promote Gallery will host 2 events: Art lecture
Tourism Noosa enabled the gallery to Gallery’s volunteering opportunities. presented by QAGOMA curator and
exhibit works (from corporate collection) Finalise 2015/16 budget concert held at Cooran Hall. Proceeds
in the Visitor Information centre, from the concert will contribute to the
Hastings St. A great opportunity to Gallery’s children’s programs.
promote the gallery and its activities in Commence work on marketing strategy
the lead up to the holiday period. for 2016 exhibitions/Noosa Art Award
and continue raising Gallery’s profile in
community and arts sector.
Libraries Mill Place Boiler House Consultant Development and delivery of WWI Development of Libraries Strategy.
reports have been completed and a Roadshow Events for the Noosa’s War Finalise 2014/15 financial year
builder has been contracted to provide Front grant project maintaining 5% savings target.
estimates for priority works and Continued preparation for Fusion Asset condition assessments of Cooroy
certification that the facility has no Festival (May) in partnership with and Noosaville Library.
asbestos Cooroy Lower Mill Board
Page 66 of 100
Section 67
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
On track to meet 5 % savings target Development of stand-alone e-news for New cleaning tender for next financial/
from Libraries Service Review Libraries as a pilot project for target year.
Financial Literacy Consultant and marketing Evaluation of the tenders for the Cooroy
Professional Evaluator secured for the Development of a fee-based event for Library coffee service, with a view to the
Dollars Making Sense grant current and potential Book Club new operator commencing in July.
New social media platform, Instagram, is members called the Book Club Winter Development of Noosa program for
proving to be a successful engagement Soiree with author Sarah Armstrong Best Start, funded through State Library
and promotional platform with over 280 Application for the next SLQ Technology of Qld
followers since February Trendsetters Grants. This program will Planning of Winter School Holiday
Tender process for management of be called Robot’s for Everyone – an program
Library Espresso at Cooroy Library introductory coding and robotics
underway. program, providing access to, and
Griffiths Negative Collection Launch training in programming this emerging
showcasing the 1500 images indexed technology
and 155 images scanned was held on Investigating current mechanical issues
25th Feb with over 40 people in with Mobile Library generator causing
attendance hydraulic failure
Successful annual off-site literary event, Investigating issues with downpipes
with 60 people attending the author and overflowing at Noosaville Library
Master Chef participant, Amina Elshafei General repair and maintenance
event, held on 8 March 2015 for activities at Cooroy and Noosaville
International Women’s Day Libraries
Phil Jarratt’s new book Launch “A Cup Library website review underway.
of Tea with God” engaged with over 70
community members to celebrate
Noosa’s surf heritage.
Replacement tactile markers and
bollards installed at all pedestrian entry
points at Cooroy Library
First week of the school holidays there
were over 7000 visitors to the libraries in
6 days
Page 67 of 100
Section 68
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Community Community Grants and RADF grants Undertaking literature and data review First draft of Social Plan due August
Development round closed on 31st March 2015. On phase of Social Plan including 2015.
line grant form caused some difficulties community NFP facilities audit. Negotiate expired leases on community
Third Noosa Social Plan Reference Preparation of Council report for halls, centres and sports complexes (as
Group meeting held – great discussions reduction of graffiti. per adopted tenure policy).
being had to help inform the new Social Assessment of Community Grants and Continue to work with the State
Plan RADF grants. Government (Department of National
Your Say Noosa consultation Continue payment coordination and Parks, Sport and Racing) to deliver
commenced for the new Noosa Social acquittals/compliance for last events in Noosa as part of the Building
Plan (with limited feedback to date). Community Grants and RADF rounds Active Communities
MCU for Tait Duke House approved. Prepare RADF submission to Arts Qld Continue to deliver Community
Stakeholder consultation undertaken for Continue to update and keep an Workshops program (the next workshop
building design and internal layout accurate and comprehensive Grants is scheduled for 3rd June and will focus
completed in preparation for the move to Register for Council on Succession Planning for Clubs)
Earl Street in May 2015. Update and improve Community
2nd edition of not for profit newsletter Development web information.
distributed. Deliver Community Drought Support
Preparation of 2015/16 Operational and Project following the successful funding
Capital Works budget submission to Dept. Communities for
Booin Gari Festival held at Noosaville Community Drought Support ($40k).
Lions Park for first time – positive Negotiate lease and assist with seeking
feedback from all involved funding and community support for
Team now up skilled in Disaster renovation and relocation of the
Recovery training and relevant staff Tewantin Community Garden
have undertaken Evacuation Centre Continue to explore avenues for funding
training for the Pomona Cooran Rugby League
The CDO is managing the Wallace Park Club lighting project
stakeholder as part of the pathway Finalise evacuation centre site
works project. assessments and review of suitability
Office accommodation options for NICA (as per Evacuation Centre training
explored and sent to NICA for undertaken)
consideration
Page 68 of 100
Section 69
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Previous Council Consideration
Nil.
Finance & Risk
Broadly speaking all Branches within the Department are on budget for the first three quarters of
the 2014/15 financial year following finalisation of 3rd budget review.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Nil
Departments/Sections Consulted:
x Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 69 of 100
Section 70
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Community Development & Sport & Recreation
11 POMONA COORAN RUGBY LEAGUE CLUB LIGHTS
DOCUMENT INFORM AT ION
Author Community Development Coordinator, Alison Hamblin
Community Services Department
Index ECM/ Subject/ Sporting Clubs
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Coordinator to the Infrastructure &
Services Committee Meeting dated 28th April 2015 on the Pomona Cooran Rugby League Club
lights and:
A. Agree to adopt option B as set out in the report as its preferred option to assist the Pomona
Cooran Rugby League Club Inc. to meet the project funding shortfall; and
B. Request the Council’s Community Development team to assist the Pomona Cooran Rugby
League Club Inc. to make a funding application to the Gambling Benefit Community Fund
or alternative funding source with the aim of ensuring the Club has competition standard
lights for the 2016/2017 Rugby League season.
REPORT
Background
In June 2014, Council officers engaged a contractor to conduct a risk assessment on the timber
sports field lighting poles at Cooran Sports Facility. This action was taken in light of a termite
damaged pole at the Noosa Pirates Rugby League facility at Tewantin falling over earlier in the
year.
The subsequent report from the contractor noted that all four of the timber poles at Cooran were
beyond their serviceable life and required removal as soon as possible. Council officers then
negotiated with the Club regarding the timing of the removal of the poles.
Agreement was reached that Council would engage contractors at Council’s cost to remove the
poles once the rugby league season ceased. Additionally, Council officers would assist the club
with applications for funding to both the Queensland Government’s Sport and Recreation
Services’ Get Playing program and Council’s own Community Grants program. The original
estimate to replace the poles (and upgrade to competition lighting) was $145,000.
In November the Club was informed that their application to the State’s Get Playing program was
unsuccessful but it was successful in its application to Council’s Community Grants Program for
$15,000.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Upon receiving advice of their unsuccessful grant application the Club approached Council for
advice and assistance. Subsequently, a meeting to formulate a way forward was held in
December between:
Pomona Cooran Rugby League Club
Noosa Council representatives
Sunshine Coast Gympie Rugby League Association
Queensland Rugby League
National Rugby League
Sport and Recreation Services, North Coast Region
Cooroora Netball Club Inc. (whose courts are adjacent to the fields and will benefit from the
lighting project also)
At that meeting it was proposed that the project costs be split three ways between Council, the
Club/Rugby League and the State Government, in an effort to demonstrate a collaborative
approach. As part of this proposed solution additional Council funds were sought and an out-of-
round funding application for $45,000 was submitted to the State Government.
In January 2015 Council approved an additional $30,000 allocation for the project. However
Council has just recently been informed that the State will not consider an out of round funding
application.
Current Situation – Allocation of funding
Council has now committed $45,000 towards the project ($15,000 Council Community Grant
and $30,000 via budget review).
Queensland Rugby League Association, Central Division (QRL) has committed $15,000 (on
the proviso that competition lighting is installed).
The Club contribution will be approximately $25,000 ‘in kind’ – this includes labour, materials,
excavation, trenching, piping and conduit works.
No State funding has as yet been committed.
Revised quotes
Revised quotes have now been sought to install the old lights, to install new training lights only
and install new competition lights.
The quotes are as follows:
re-installing the old lights $76,935 GST exclusive
new training lights $84,315 GST exclusive
new competition lights $91,166 GST exclusive
The preferred contractor has also had a conversation with the Club regarding additional elements
of the project the Club may be able to undertake as part of their in kind contribution.
These in kind works have been identified as follows:
Trenching - $4,610
Labour for laying conduit - $1,200
Dig footings, supply and pouring of concrete - $4,150 – under supervision for certification
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Shortfall
If the club can undertake the three items above the project shortfall for each of the three options
is as follows:
Option 1
Cost to re-install the old lights $76,935 *
Less: Council contribution $45,000
Club’s in kind $9,960
$21,975 shortfall
*It is not recommended that the old lights be reinstalled as there is a significant likelihood that they have been
damaged and will not operate effectively.
Option 2
Cost to install new training lights $84,315 GST exclusive*
Less: Council contribution $45,000
Club’s in kind $9,960
$29,355 shortfall
*This option would bring the lights up to the previous standard but not meet competition standards .
Option 3
Cost to install new competition lights $91,166 GST exclusive
Less: Council contribution $45,000
QRL’s Cash contribution $15,000*
Club’s in kind $9,960 ‘in kind’
$21,206 shortfall
As the QRL will only commit their funds for competition lighting, the project shortfall is actually
more for training lights than competition lights. Council also needs to consider that upgrading
from training to competition lighting at a later date will cost an extra $2,000 at a minimum to cover
equipment hire, materials and labour.
Moving forward
There are a number of options for Council to consider.
Option A
Council funds the project shortfall (for competition lights) in budget review 4. The outcome of this
approach is that the Club will have lights available mid to late in the 2015 season.
Option B
Council works with the Club to make application to the Gambling Benefit Community Fund in May
or an alternative funding source for the project shortfall. Given the dates when these grants are
announced, the lights would not be available this season.
Option B is recommended.
Page 72 of 100
Section 73
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Previous Council Consideration
Ordinary Meeting, 15 January 2015, Item 15, Page 19
That Council note the report by the Development Officer – Sport and Recreation to the Ordinary
Meeting dated 12 January 2015; and:
A. Approve additional funds of $30,000 to be funded in the next budget review to increase
Council’s contribution towards the lighting upgrade at the Cooran Sports Facility; and
B. Authorise the Development Officer – Sport and Recreation to advise relevant parties of the
approved additional funds.
Finance & Risk
Without sports field lighting the Club cannot hold home game fixtures at night and training is
currently being conducted at Cooroy.
Consultation
External Consultation - Community & Stakeholder
Pomona Cooran Rugby League Club Inc.
Sunshine Coast Gympie Rugby League Association
Queensland Rugby League
Qld Government, Sport and Recreation Services, North Coast Region
Internal Consultation
Director Community Services
Property and Facilities Manager
Development Officer – Sport and Recreation
Community Grants Officer
Departments/Sections Consulted:
x Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
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Section 74
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
12 FESTIVE SEASON EVENTS GRANTS POLICY
INFORM ATION
Author Community Engagement Manager, Debra Bambrook
Executive Office
Index ECM/Subject/Council Policies
Attachments: 1. Council Policy - Festive Season Event Grants
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Engagement Manager to the Planning &
Organisation Committee Meeting dated 28 April 2015 and:
A. Repeal the Festive Season Strategy and Minor Grants Program Policy that transferred to
Noosa Council from the Sunshine Coast Regional Council under the Local Government
(De-amalgamation Implementation) Regulation 2013; and
B. Adopt the Noosa Council Festive Season Event Grants Policy (provided at Attachment 1 to
the report).
REPORT
Noosa Council inherited a Sunshine Coast Council Festive Season Strategy and Minor Grants
funding program. A new, Noosa-specific Festive Season Event Grants Policy has now been
developed (provided at Attachment 1).
It is proposed that the new Festive Season Event Grants Policy will continue to provide financial
support, through the community grants program, for relevant events including Australia Day
celebrations, Christmas concerts, parades and festivals and New Year’s celebrations.
The proposed Festive Season Event Grants Policy is designed to ensure the following:
Council’s grants to festive season events held between November and January are fairly
and equitably allocated to eligible organisations;
There is a spread of funding to as many village precincts as possible within the Noosa local
government area;
The provision of grants is aligned with the intent of the Local Government Act & Regulation,
which requires that community grants are used for a purpose that is in the public interest.
It is proposed that the initial Festive Season Event Grant round will open in July 2015, and align
in timing with the usual rounds of the Community Grants program thereafter.
The policy provides for grants for up to 3 years and for the amount available to be capped.
In addition to the community grants program for Festive Season events, Council provides tree
lighting at six locations throughout the region at Cooran (Pioneer Park, King Street), Kin Kin
(Main Street), Noosaville (Noosaville Lions Park), Tewantin (Main Street), Peregian Beach
(Norfolk Pine at Heron and Kingfisher Streets), Pomona (fig tree at Joe Bazzo Park). This has
been proposed for re-funding as part of the 2015-16 budget process.
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Section 75
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Previous Council Consideration
Nil.
Finance & Risk
Funding has previously been provided from the overall Community Grants Program and the
same approach has been taken in drafting the budget for Community Grants for 2015-16. The
program is subject to approval of Council’s budget each year.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Internal consultation has involved Community Services’ Community Development Branch and
Executive Office’s Community Engagement Branch staff and Finance.
X Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 75 of 100
Section 76
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
ATTACHMENT 1
Page 76 of 100
ATTACHMENT 1
|_¢ a NOOSA Council Policy
mm mike FESTIVE SEASON
Corporate Plan Reference: Working in partnership with our community
Endorsed by Council: |
Policy Author: Community Engagement Manager
POLICY BACKGROUND
Noosa’s vibrant and diverse community is expressed through the dozens of community events and
celebrations held in the Noosa region, including those held during the November to January
‘Festive Season’.
The objectives of the Festive Season Events Grants Program include:
e Providing community organisations with financial support for festive season events and
celebrations;
e Building community skills and resilience;
e Providing opportunity for community organisations to leverage Council’s financial assistance to
obtain funding from other sources;
e Fostering diverse and strategically-located festive season events, which benefit the community.
COUNCIL POLICY
The purpose of this policy is to guide the administration of Councils Festive Season Grant
Program so that the grants:
e Are fairly and equitably allocated to organisations to deliver festive season events;
e Are allocated to events that are consistent with, and help achieve, Council's strategic goals
such as working in partnership with our community and building community capacity as
outlined in Council’s Corporate Plan 2014-2019;
e Align with the intent of the Local Government Act 2009 and the Local Government Regulation
2012, which state that (community) grants will be used for a purpose that is in the public
interest.
This policy applies to the Festive Season Grant Program and is to be read in conjunction with
supporting guidelines for the festive season event-specific funding program.
This policy does not apply to sponsorship, donations, advertising, naming rights and service level
agreements.
FESTIVE SEASON GRANTS
Successful applicants may be awarded a Festive Season grant for up to three years and must
provide an undertaking to deliver the event to the standard described in the original application.
The initial Festive Season Grant round will open in July 2015, and then come into line in timing with
the usual rounds of the Community Grants program thereafter.
Noosa Council Page 1 of 5
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 77 of 100
COUNCIL POLICY — FESTIVE SEASON EVENT GRANTS
Festive Season Grant funding is for events that occur between November and January each year
such as Australia Day celebrations, New Year’s celebrations, Christmas carols concerts, parades
and festivals that celebrate Christmas, and that are open to the public.
This funding arrangement will provide a part contribution towards events that benefit the
community in the Noosa Council area.
Prospective applicants must speak with Noosa Council’s Grants Officer prior to applying for Festive
Season Grants funding to ensure their proposal meets Council's priorities and guidelines.
Funding will be capped and Council will also review the organisation’s capacity to part-fund the
event.
ELIGIBLE FESTIVE SEASON EVENTS
A number of events may be supported under the Festive Season Events Grants Program for
activities within the Noosa local government area. To be eligible to apply for funding, applications
must adhere to the terms and conditions set out in this Policy as well as the supporting Festive
Season Grant Guidelines.
Festive Season projects may include but are not limited to:
e Christmas carols events open to the public.
e Christmas festivities and parades open to the public.
e New Year’s Eve fireworks events open to the public.
e Australia Day events for residents in the Noosa local government area.
INELIGIBLE EVENTS
Ineligible events and programs include, but are not limited to:
e Events held primarily for the benefit of specific school or church communities.
e Private functions or events to which the public are excluded.
e Events run for profit.
WHO CANNOT APPLY
e Government agencies or departments of local, state or federal government.
e Kindergartens and Preschools.
e Parents and Friends Associations, or Parents & Citizens Associations.
e Primary health care providers.
e Political organisations.
e Individuals.
ELIGIBLE EXPENSES
Eligible applicants may receive part funding for costs associated with:
e Expenses related to hire of equipment, temporary structures, professional services and
promotion and advertising of the event.
e Traffic management plans including traffic control services.
Noosa Council Page 2 of 5
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 78 of 100
COUNCIL POLICY - FESTIVE SEASON EVENT GRANTS
INELIGIBLE EXPENSES
The following items are not eligible for funding:
e Erection and display of Christmas decorations (Festive Season Displays) in public spaces.
e Prizes.
e Travel expenses.
e Fireworks and balloons.
e Mobile phone costs.
e Catering and alcohol.
e Consumables such as stationery, printing, fuel, vehicle/plant/equipment repairs.
e Office equipment.
PERMITS, FEES & CHARGES
If successful, applicants are required to obtain all relevant permits from Council and other
authorities (e.g. police). Note that not-for-profit organisations are exempt from all Council fees &
charges excepting a minimal access fee should they require electricity. The access fee is
applicable to all organisations. No other in-kind contributions or assistance will be provided.
FESTIVE SEASON DISPLAYS
Council encourages the community to fund their own display activities. Note that erecting displays
on Council controlled land and accessing Council infrastructure requires a permit under Council's
Local Laws. Recipients must:
e Take reasonable and practical measures to ensure compliance with Council’s laws.
e Minimise environmental impacts and ensure public safety at all times.
RECIPIENT OBLIGATIONS
Recipients of Festive Season Grants funding are required to:
e Enter into a Funding Agreement upon notification of being successful in their application; and
e Provide acquittal documents and verified financial details within 30 days of completion of the
event.
NOOSA COUNCIL COMMUNITY GRANTS
These are dealt with under a separate policy. Festive Season activities are not eligible for funding
under the Community Grants Policy.
ROLES AND RESPONSIBILITIES
Council will publicise the availability of this grants program widely and in such a way as to promote
public confidence in the process.
Grant applications must be submitted by the relevant closing date and time. Applications received
after the closing date and time will not be accepted.
Applications must be submitted on the Grant Application Form made available by Noosa Council.
In assessing the grants, Council will:
e Ensure public monies are allocated in a fair and equitable way;
e Ensure best possible value for money;
e Check each application against eligibility criteria and particular assessment criteria, as set out
in this policy and the Festive Season Grant Guidelines; and
e Seek recommendations from an expert panel that can comprise Council officers and
Councillors.
Noosa Council Page 3 of 5
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 79 of 100
ae ee eee ee
All successful grant applicants must enter into a funding agreement with Council and acquit funds.
Timeframes and acquittal requirements are outlined in the supporting Festive Season Grant
Guidelines.
The number of grants approved will depend on the demand for funding, available program budget
and Council priorities. In some instances, part funding may be offered. Council determines the
total allocation of funds to Festive Season Grants Program through its annual budgetary
processes.
Council officers are available to provide advice to organisations to help develop Council grant
applications. They will also assist organisations to identify additional and alternative sources of
funding relevant to their event.
Council officers are to follow this policy when supporting, facilitating, or delivering Festive Season
Grant program. It is the responsibility of Council officers to ensure that grants and funding
provided from public monies are:
e Administered transparently and accountably.
e Aligned with Council’s objectives, goals and priorities.
e Communicated effectively to the community so that all potential eligible applicants have equal
opportunity to apply for funds.
e Monitored for compliance - All officers or Councillors are responsible for recognising and
declaring any actual or potential conflicts of interest. This may include, but is not limited to,
personal connections with the applicant. Anyone having a determined conflict of interest should
not debate or be involved in any discussions on any matter relating to that application.
Final decisions in the Festive Season grants program are made by Council, CEO or delegate.
RELEVANT LEGISLATION
e Local Government Act 2009
e Local Government Regulation 2012
e Statutory Bodies Financial Arrangements Act 1982
DEFINITIONS
Accountably
“Public entities should be accountable for their performance and be able to give complete and
accurate accounts of how they have used public funds, including funds passed on to others for
particular purposes. They should also have suitable governance and management arrangements
in place to oversee funding arrangements.”
Acquittal
Through the acquittal process, a recipient demonstrates in writing to the funding body that it has
expended the funds in accordance with the terms and conditions of the funding agreement on
completion of the activity or project. When conducted correctly, this process demonstrates that
these monies were being used efficiently, effectively and that the community is getting value for
money for services.
1 Auditor General Report to Parliament No. 7 for 2008, Administration of Grants and Funding to Community
Organisations by Local Government in Queensland, Page 10
Noosa Council Page 4 of 5
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Page 80 of 100
COUNCIL POLICY — FESTIVE SEASON EVENT GRANTS
Community
For the purpose of this policy, community refers to a group of people living within the Noosa Shire
local government boundaries.
Conflict of interest
A conflict of interest is a conflict between an officer's or Councillor's personal interests (including
personal interests arising from their relationships or club memberships, for example); and the
public interest; that might lead to a decision that is contrary to the public interest.
Funding agreement
A legal agreement is entered into by the successful applicant and Council noting the obligations of
both parties.
Grant
Funds provided to a recipient through a formal program for a specified purpose, directed at
achieving goals and objectives consistent with Council policy, where the recipient is selected on
merit against a set of criteria. Funding is subject to entering a written agreement with Council that
outlines accountability requirements.
Festive Season Grant Guidelines
The grant guidelines will include:
e Aim of the grant
e Criteria
e Assessment information
e How to apply
e How to acquit
e Terms and Conditions
e Glossary.
Individuals
Individuals are classified as a singular person or couple, as distinguished from a group, who carry
on activities for a community purpose and benefit.
Version control:
Version Reason/ Trigger Change (Y/N) Endorsed/ Reviewed by Date
New N 1/04
Noosa Council Page 5 of 5
Page 80 of 100Section 81
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Libraries & Galleries
13 LIBRARIES STRATEGIC PLAN
DOCUMENT INFORM AT ION
Author Libraries & Galleries Manager, Kerri Contini
Community Services Department
Index ECM/ Subject/ Libraries/ Library Management
Attachments 1. Library Services and Programs
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Libraries & Galleries Manager to the Infrastructure & Services
Committee Meeting dated 28 April 2015 and agree to:
A. The development of a Libraries Strategic Plan to guide the future of library services for
Noosa;
B. The establishment of a Libraries Strategic Plan Reference Group as per the membership
and process outlined in section 6 of the report; and
C. Nominate Councillor <***> to participate in the Libraries Strategic Plan Reference Group.
REPORT
The purpose of this report is to provide Council with an outline of the recommended process to
develop a Libraries Strategic Plan and to propose the establishment of a Libraries Strategic Plan
Reference Group.
1. Background
There is no current Council policy or strategy guiding the delivery of library services.
Prior to amalgamation, Noosa Council endorsed a Library Strategic Plan 2004 – 2007 which
guided the development of the library service. Sunshine Coast Council was in the process of
developing a Library Strategy however this was deferred at the announcement of de-
amalgamation.
In 2014, the Noosa Council Libraries Service Review identified significant changes in operational
models from the regional Sunshine Coast Library Service and recommended the development of
a Noosa Libraries Strategic Plan to establish a strategic vision for library services and better plan
for the needs of the Noosa community. The 2014/2015 Noosa Operational Plan identified a
Libraries Strategic Plan as a key 2014/15 project.
Noosa Council has a Service Level Agreement in place with the State Library of Queensland
which governs an annual grant of over $200,000 provided to primarily purchase lending and
reference collections. The Service Level Agreement includes the need to have at least a three
year strategic plan for the library service.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
2. Noosa Library Service Strategic Plan 2004-2007
Prior to 2000, Noosa Library Service operated from a single building supported by a mobile
library. It was focussed on processing and lending a large collection of mainly print books with
some audio-visual material. It provided a range of additional programs which were generally
centred around the print collection.
The Noosa Library Service Strategic Plan 2004-2007 was developed to transform the library
service from an out-dated process driven unit to a more contemporary service-focussed unit. It
addressed a range of key building and technological infrastructure gaps as well as improving
services to meet community expectations. It included 76 actions, of which over 85% were
completed.
Major achievements resulting from the implementation of this strategy include:
The construction of the new Cooroy Library
Purchase of a new Mobile Library
Implementation of a new generation library management system “Spydus”
Opening hours reflective of community expectations
Increased web-based delivery of services
The development of the PictureNoosa historical photographic collection
Diverse programs and services focussed on community needs and interests
The 2004 – 2007 Strategic Plan was also the catalyst for a raft of operational changes seeking
greater efficiency and value for money for example a shift to customer self-service, changes to
purchasing models and increasing revenue.
The main actions which were not completed from 2004 – 2007 Strategic Plan were:
Reviewing and refurbishing Noosaville Library to maximise use of existing space
Implementing a patron self-return system
Investigating options for improved library services to the coastal strip
3. Strategy Rationale
Through the period of amalgamation with Sunshine Coast Council, the Noosa libraries operated
as part of a large network of 10 branch libraries and 3 mobile libraries. Administration, services,
programmes and collections were developed centrally and rolled out to the service points. There
was no formal strategic plan however the management philosophy was to centralise backroom
processes and maximise customer services and programs under a More Libraries, More Choices
plan.
Following de-amalgamation the primary task has been to re-establish an independent Noosa
Library Service, consisting of two branch libraries, one mobile library, an eLibrary and a range of
programmes and services. The focus has been on foundation operational elements such as
systems and procurement to ensure continuity of service.
It is now timely to develop a new Noosa Libraries Strategic Plan which considers the make-up
and needs of the Noosa community and guides the future development and provision of library
services. This will ensure that development and changes are responsive to needs and priorities
in a planned, rather than ad hoc, manner.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
4. Scope of Strategy
Public libraries across the globe have been responding to and initiating change as their
communities experience demographic shifts, establish different ways of living and engage with
new technologies. They are evolving to deliver services that are driven by customer and
community needs and expectations, in a constantly changing environment.
At the state level, the Local Government Association of Queensland has worked with State
Library of Queensland and the Queensland Public Libraries Association to develop an
overarching strategic vision for public libraries in Queensland: The Next Horizon: Vision 2017 for
Queensland public libraries1.
Central to this vision is the concept that 21st century Queensland public libraries are spaces to
learn, work and create. They have a dual role as vibrant local centres and portals to the world.
The strategy is built around four common themes with libraries being: creative community
spaces, physical and virtual connectors, technology trendsetters and incubators of ideas,
learning and innovation.
Noosa Libraries are one of Council’s most visible and highly utilised services in the community.
While books and reading remain a key element of the library service, the services and program
delivered extend well beyond this. Key themes of service delivery include reading, learning,
literacy, heritage, community services, technology and being a community hub. This is reflected
in a broad range of collections, services and activities that support intellectual, educational and
creative development across the region. The scope of services and programs provided by Noosa
was established in the 2004-2007 Strategic Plan and is typical of a public library service in
Australia.
It is proposed that the new Libraries Strategy would establish a high level vision and strategic
direction which builds on the existing successful framework and reflects the themes in Next
Horizons within a locally relevant context.
Services and Programs Review - Another key aspect of the strategy review process will be to
consider the range of programs and services that the library does or could provide to determine
the appropriate and relevant mix for Noosa Shire into the future. A list of the current range of the
services / programs provided is set out in attachment 1.
The methodology includes an analysis of each program and service set out in Attachment 1
including the financial and social aspects. Ultimately, the review will need to provide Council with
details of each service and program and identify the costs of each program, the usage of the
program, the community outcomes and an assessment of “value for money”. That analysis will be
supported by relevant Council officers including the Finance Manager.
Ideally the new strategy will also allow flexibility to account for the changing environment and
emerging priorities and opportunities.
The new Noosa Libraries Strategic Plan will:
link into the Noosa Social Plan
build a shared picture of the future of library services relevant to Noosa Shire
establish an operational model relevant to Noosa Council
understand and respond to community needs and expectations
ensure the library service is delivering outcomes which support Noosa Council’s goals and
objectives
1
The next horizon : vision 2017 for Queensland public libraries. State Library of Queensland; Local Government Association of
Queensland; Queensland Public Libraries Association. 2013 http://plconnect.slq.qld.gov.au/manage/21st-century-public-
libraries/vision2017
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
determine the current issues facing the library service and anticipate future requirements
incorporate goals and objectives that are achievable and affordable
5. Methodology
The process to develop a Libraries Strategic Plan will include the following phases in 2015:
Commence Complete Phase
May May Project establishment
May June Research
current trends & practices
influencing strategies & policies
May July Analysis
service audit & benchmarking
analysis of programs and services including costs, outcomes and
value for money assessment
demographic assessment
SWOT (Strengths, Weaknesses, Opportunities & Threats)
PEST (Political, Economic, Social & Technological)
May August Community Engagement
Libraries Strategy Reference Group
Key stakeholder consultation – internal and external
User/non-user consultation
August October Strategy Development
Draft strategy development
Internal and external review
Strategy finalisation
November Council Consideration
6. Libraries Strategic Plan Reference Group
This report proposes the establishment of a Libraries Strategic Plan Reference Group to steer
the development of the Libraries Strategy, review the research and provide input into the analysis
and strategy development. It is proposed that the Reference Group be comprised of the following
ten members:
Four Council representatives:
Councillor x 1
Libraries & Galleries Manager
Finance Manager
Director Community Services
Six community representatives from the following sectors:
Business x 1
Cultural x 1
Community x 2
Heritage x 1
Education x 1
It is proposed that the community representatives be agreed upon by the Council
representatives, the Mayor and the CEO as the first order of business.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Previous Council Consideration
A Councillors’ workshop was held on 18th February 2015 to provide an overview of the trends in
public libraries and the need for a new Libraries Strategic Plan.
Finance & Risk
The Libraries Strategic Plan will be developed by internal staff with existing resources. There will
be no requirement for additional financial investment unless internal resources are unable to be
directed to the project.
Consultation
External Consultation - Community & Stakeholder
Ross Duncan, Acting Director, Regional Access & Public Libraries, State Library of Queensland
Fiona Emberton & Ian Spence, Embervision (Library Specialists)
Internal Consultation
Chief Executive Officer
Finance Manager
Community Facilities Manager
Community Development Coordinator
Community Engagement Manager
Departments/Sections Consulted:
X Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X Executive Office X Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 85 of 100
Section 86
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
ATTACHMENT 1
Page 86 of 100
ATTACHMENT 1
NOOSA LIBRARY SERVICE
CURRENT SERVICES AND PROGRAMS
Activity Activity description Delivery model
Collections All activities related to the selection, purchase, Internally managed
cataloguing and physical processing of items for the and externally
library collections outsourced
Lending services All services involved in the lending & return of library Internal
items inc loans, renewals, reservations, returns, transfer
between branches & management of overdue items.
Reference & Branch, phone & digital enquiry services related to Internal with external
information services sourcing & accessing information and resources inc support eg from State
research, reader advisory & interlibrary loans Library
Branch library services — Totality of services offered within a library branch inc Internal
services specific to that branch and/or tailored to the
needs of the local community
Mobile library services Operation of mobile library servicing scheduled stops — Internal
incl. lending and reference services and library outreach.
Digital library services Delivery of library services through the online website Internal and External
(eLibrary) including access to subscription and open access online depending on service
resources— incl. downloadable collection items (e-books,
e-audio, music, film), databases, websites and borrower
services (renewals, reservations, bookings)
Technology Provision of publicly accessible technologies incl. PCs _ Internal and External
internet, Wi-Fi, tablets, printing facilities, projectors etc depending on service
and support for using technology
Learning programs and _ Activities and events across all ages promoting lifelong Internally coordinated;
events learning including information sessions, practical delivery via external
workshops and study/homework support presenters
Writing and publishing Activities and services which promote writing and _ Internally coordinated;
support the work of authors including author talks, book delivery via external
launches, workshops and information on writing and presenters
publishing.
Heritage services Procurement, collection of, and provision of access to Internally coordinated
resources relating to the heritage of the Noosa area — with volunteer support
incl. print, newspapers, digital images, digital resources,
oral histories and local content creation.
Specialist services for Services to groups with special needs incl. home service __ Internally coordinated
target groups delivery of items to housebound; reading aloud in with volunteer support
nursing homes; items in languages other than English.
Community programs Programs and activities meeting local community needs Internally coordinated,
and services eg tax help, JPs, information sessions to local groups, delivered in
participation in local events & activities eg NAIDOC, partnership with local
small business support community groups
Literacy development Programs and activities promoting early, family and adult Internally coordinated
literacy incl. storytelling, ‘babes in arms’ sessions, with volunteer support
homework help, adult literacy, English development
Facilities Community use facilities eg meeting rooms, training Internal
rooms, group study rooms & event spaces
Management & General management & administration, HR, finance, Internal
Administration policy & planning, correspondence, records
management, procurement etc
Page 86 of 100Section 87
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Waste & Environmental Health
14 WASTE MANAGEMENT - 4 MONTHLY REPORT TO 31 MARCH 2015
DOCUMENT INFORM AT ION
Author Waste Coordinator, Ian Florence
Community Services
Index ECM/ Subject/ Branch Management – Community Services
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Waste Coordinator to the Infrastructure and Services
Committee Meeting dated 28 April 2015 providing an update on the activities of the Waste
Management Section to 31 March 2015.
REPORT
The purpose of this report is to advise Council of the waste management activities over the last
four months and planned activities and initiatives for the next four months.
The Waste Management Section (WMS) is responsible for the delivery of commercial and
domestic waste and recycling collection services for Noosa residents and businesses, holding
tank liquid waste collection servicing, operation of the Eumundi Rd landfill/Resource Recovery
Centre including Pomona and Cooroy Waste Transfer Stations.
Collection, landfill and resource recovery services are provided through contracts with the private
sector with the aim of maximising resource recovery and reducing waste to landfill.
1. FINANCE
Under National Competition Policy the Waste Business Unit is required to operate under full cost
pricing principles and to make a return on the investment in the business to Council.
Waste Q3 2014/15
Current
Variance Budget Full
Actual YTD Budget YTD (YTD) Year
Total Revenue (includes internal) $12,495,882 $12,233,372 $262,510 $12,791,464
Total Expenditure $5,726,243 $5,683,733 -$42,510 $8,041,278
Net Operating Surplus/Deficit $6,769,639 $6,549,639 $220,000 $4,750,186
Depreciation $492,326 $492,326 $0 $621,832
Internal Charges $828,640 $827,376 -$1,264 $1,102,241
Total Surplus/Deficit $5,448,673 $5,229,937 $218,736 $3,026,113
Page 87 of 100
Section 88
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Waste Q3 2014/15
$14,000,000
$12,000,000
$10,000,000
$8,000,000
Actual YTD
$6,000,000
Budget YTD
$4,000,000
$2,000,000
$0
Total Revenue Total Expenditure Net Operating
(includes internal) Surplus/Deficit
Budget Commentary
The budget to end of March indicates revenue is above estimates and expenditure is slightly
below estimates. The Waste budget is in a sound position at March 2015.
Capital Works Projects
Three Capital Works Projects were included in 2014/15. The project to Gravity Feed stormwater
from Cell 2.2 (instead of pumping stormwater from the cell), did not proceed. Due to the ongoing
management of stormwater in cell 2.2 the date for commencing to fill the cell with waste has
been moved forward to approximately December 2015. This will make use of the first quadrant
of the cell and remove the requirement to manage the accumulation of stormwater from that part
of the cell. The requirement to pump stormwater from the remainder of the cell will gradually
reduce, as the remaining 3 quadrants are filled with waste. Pumping stormwater from the cell is
the only available option.
The High Efficiency Sedimentation (HES) Basin upgrade and Bio Basin construction at Eumundi
Road landfill is expected to reach completion during April. The upgraded green waste pad is
complete and has been handed back to Council. The remainder of the Bio Basin and HES Basin
upgrades are also nearing completion. There were no major problems during construction
although some leachate management issues had to be resolved following the major weather
event associated with Tropical Cyclone Marcia. The budget for these two projects is on track
with estimates, both projects should be delivered within allocated budgets.
Page 88 of 100
Section 89
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
2. CUSTOMERS
Collection Service
Services as at 1 July 2014 1 November 2014 1 March 2015
240 Refuse 29,263 29,395 29,523
140 Refuse 67 70 70
240 Recycling 24,371 24,562 24,800
240 Garden 3,129 3,340 3,542
1m3 Bulk 33 33 29
1100 Refuse 372 372 372
1100 Recycling 264 266 274
1.5m3 Bulk 210 206 207
2m3 Bulk 12 12 12
3m3 Bulk 213 202 202
23m3 Compactor 1 1 1
There has been continued growth in the uptake of green waste garden bin service due to the
expansion into country areas of Cooroy, Pomona, Cooran and Boreen Point. The ongoing
discussion of organic waste recycling by the Community Jury has also prompted interest in the
service. The WMS is continuing to work with Cleanaway to audit:
bin number/service data to ensure that their database exactly mirrors that of Council, and
the Noosa Shire’s public place recycling bins to inform a review of the current servicing
methodology.
Customers using Council’s three waste sites
The following information shows a slight increase in the number of customer visits to the
Eumundi Road site, but a fall in the number using the rural waste transfer stations at Cooroy and
Pomona. The fall in visits to the waste transfer stations in these areas is believed to be due to
the expansion of the green waste garden bin service into those areas.
Eumundi Road Cooroy Pomona
YTD Transactions - March 2014 67,376 4,200 4,215
YTD Transactions - March 2015 68,993 3,381 3,668
80000
70000
60000
50000
YTD Transactions - March
40000 2014
YTD Transactions - March
30000
2015
20000
10000
0
Eumundi Road Cooroy Pomona
Page 89 of 100
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Amount of material received, landfilled and diverted.
The information below shows the total amount of material received by Council in the financial
year to date (1 July 2014 – 31 March 2015), compared to the same period last year, the amount
disposed of to landfill and the amount diverted from landfill.
Waste Received at landfill for 9 months to 31st March.
(Excluding kerbside recyclables)
To 31st March 2014 To 31st March 2015
Total tonnes received at landfill 43,860.72 44,327.71
Tonnes to Landfill 30,164.02 31,594.45
Tonnes Diverted 13,696.7 12,733.26
% Diverted 31.23% 28.73%
Waste received at the landfill for 9 months to 31st March
(Including kerbside recyclables taken to Bli Bli)
Last year This year
Total tonnes received at landfill 48,990.72 49,457.71
Tonnes to Landfill 30,164.02 31,594.45
Tonnes Diverted 18,826.7 17,863.26
% Diverted 38.43% 36.12%
The reason for including recyclables sent to Bli Bli gives a better indication of the true diversion of
waste from the landfill.
The information shows that diversion rates for 2015 are slightly lower than for the previous year.
There is more waste to landfill this year compared with 2014 with less of the waste received
being recyclable. No changes have been made to the recycling of materials received and the
reduction in diversion rates of 2.5% (31.23% down to 28.73%) are attributed to uncontrollable
factors such as the percentage of recyclable material received in the waste stream at the landfill.
Kerbside recycling
The rate of household kerbside recycling remains constant with an average of approximately 570
tonnes per month collected within the Noosa Shire and sent to the material recovery facility in Bli
Bli.
Overview of waste management contracts
The three major waste management contracts for waste collection, operation of the landfill
and operation of the resource recovery centre at Eumundi Road are currently held by
Cleanaway. These contracts are due to expire 31st August 2016, with an option for Council to
extend the term for one additional year. The new waste management strategy will be
influenced by the findings of the Community Jury and may impact the specifications of all
three contract portions for the next contracts. No further action has been taken on the
development of new contract specifications until consideration of the Jury recommendations
are completed.
A period of 24 months has been allocated for finalising the waster strategy, contract
development, tendering, evaluation, and mobilisation of the next contract.
The current contracts will be extended to allow time for the new strategy to be formulated and
reflected in revised contract specifications. WMS will be conducting contract audits on these
services over the next three months to refine information to be placed into the specifications.
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Section 91
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
The contract for the collection and purchase of ferrous and non-ferrous metals and lead acid
batteries is currently out for tender.
The documentation for a Request for Quote is currently being developed for a contract for the
collection of household hazardous wastes which is due to expire in June. In the 2015/16
budget it is proposed to not limit the amount of domestic volumes of paint as an incentive to
promote proper disposal of this product.
The contract for green waste mulching is due for review before the expiry date in August.
Extensions to the current contract with ARG are available.
Hastings Street
A small working group has been convened to examine waste collection service issues on
Hastings Street. The group consists of Cr Jurisevic, Ross Sanderson (Infrastructure) Ben
Morrison and Ian Macfarlane (Cleanaway) and Gary Dolton (WMS). A site visit to view services in
progress led to the following items for further investigation and consideration:
The potential for removing Hastings Street peak period services to relieve traffic disruption.
Is there a need for a “Precinct Managers” or similar to assist in managing Hasting Street
waste?
Options for a centralised pick up zone to keep trucks out of Hastings Street.
Aggregate pick up points outside retail business that do not open until 9am (after service is
done)
Is there potential for public place recycling bins along the street or would this exacerbate
problems by another truck accessing the street?
Is there an opportunity for expanding cleaning contractor services along Main Beach?
WMS to investigate what is best practice in other centres with regard to collection techniques
in busy/congested and high profile areas
Is there potential for compactor bins to reduce service frequency?
Is there a need to clean and apply stickers to bins to clearly identify premises and extra
services provided for costing?
Is the presentation of the service vehicles suitable?
The group will meet again in the next month to discuss the issues further and consider a way
forward.
Bins outside Bistro C awaiting collection opposite Aroma’s outdoor Café – example of bins awaiting
servicing and amenity issues for customers at Aromas (odour, diesel fumes, noise).
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Bins out for service on the main roundabout/crossing point – example of truck totally blocking the
roundabout and traffic flow during bin servicing.
Litter and Dumping
The section has been very active in surveillance of illegal dumping. There have been 102 service
requests to action dumped material and 56 requests for littering since 1 July 2014. Illegal
dumping hotspots have been identified and a surveillance program has commenced using 6
cameras purchased with a state government grant. Standard letters for dumping/littering have
been developed using Queensland government guide to illegal dumping. The documents include
warning letters, compliance notices, show cause notices and Penalty Infringement Notices
(fines). A flyer has been developed for over the fence vegetation dumping which is prevalent
where residents dump garden waste onto vacant land.
During February/March WMS issued:
5 PINs for $227 each
2 PIN’s for $1,821 each
3 warning letters
3 show cause notices.
The PINs were issued with compliance notices demanding clean-up of the site. One offender has
failed to comply with the clean-up notice and is liable to a further $1,100 PIN for failure to remove
the illegally dumped rubbish.
3. PEOPLE
The Waste Coordinator Doug Barnes has retired after many years of service with the Council.
His immediate replacement was unable to continue to undertake the role as planned, due to
unforeseen personal issues, which resulted in a gap in work continuity. This meant an increased
workload on the WMS for several months. A new Waste Coordinator, Ian Florence commenced
on 16 March 2015. Other staff numbers and positions remain constant.
Page 92 of 100
Section 93
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
4. SYSTEMS & PROCESSES
Council’s Environmental Officer has amended the Noosa Landfill’s Environmental Management
Plan (EMP) to account for recent unauthorised methane gas releases identified during routine
monitoring. The issue was reported to the Department of Environment and Heritage Protection
which requested that Council take steps to assess the problem and implement a solution.
The subsequent amendment to the EMP now requires ongoing monitoring and assessment of
the affected area of the landfill by the Principal Contractor (Cleanaway) and a management
strategy where any potential issues are identified and dealt with expediently. In order to further
verify that monitoring and management controls are suitable and effective, WMS has purchased
a methane measurement device to be used by staff.
Meetings have been conducted with all major contractors over the last four months to ensure that
contract conditions have been complied with and performance indicators are being met. No
major contractual issues have been identified to date. WMS will undertake routine contract
audits on all contractors over the next quarter.
Environmental and Workplace Health and Safety (WH&S) audits/inspections of waste
management facilities were undertaken in the first quarter of the financial year. Further audits
will be carried out over the next month. This will include a review of all contractors’
Environmental and WH&S management systems.
5. FUTURE DIRECTION
It is anticipated that Council’s new waste management strategy ‘Towards Zero Waste”, will
commence development after the Community Jury recommendations are received and
reviewed by Council in July. The new strategy will incorporate any proposed changes to
current services and guide the development of the next waste management contracts. At the
time of writing the deliberations of the Community Jury are ongoing.
WMS will be looking into methods to further improve recycling and diversion from landfill in
accordance with Noosa Council’s Zero Waste Strategy. Contemporary best practice
indicates that any improvement will be contingent on a suitable and comprehensive public
engagement and education strategy. To facilitate this a recommendation has been made in
the budget to employ a waste education officer in the new financial year. The first task for
this officer would be to draft a public engagement and waste education strategy for Noosa.
The development of a waste management business continuity plan is to commence shortly in
conjunction with Council’s Disaster Management Plan.
WMS will be working with Council’s Environmental Officer to further develop a
comprehensive ground and surface water quality monitoring and management plan for the
Noosa Landfill site and surrounds.
The Waste Coordinator will be working through implementing the recommendations provided
in the recent Operational Service Review.
Previous Council Consideration
Nil.
Finance & Risk
Refer to Section 1 – Finance. The Manager of Waste and Environmental Health has recently
completed a draft review and update of Waste Management Services’ Risk Management
Program.
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Section 94
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Consultation
External Consultation - Community & Stakeholder
The deliberations and findings of the Noosa Community Jury will be used to guide the review of
the current waste management strategy.
Internal Consultation
Nil.
Departments/Sections Consulted:
X Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
X Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Libraries & Galleries Asset Design & Investigations
Community Development Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement X Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 94 of 100
Section 95
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
15 ENVIRONMENTAL HEALTH - 4 MONTHLY REPORT TO 31 MARCH 2015
DOCUMENT INFORM AT ION
Author Environmental Health Officer, David Baker
Community Services
Index ECM/ Subject/ Branch Management – Community Services
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Environmental Health Officer to the Infrastructure & Services
Committee Meeting dated 28 April 2015 providing an update on the activities of the
Environmental Health Section to 31 March 2015.
REPORT
The purpose of this report is to advise Councillors of the Environmental Health Section’s activities
for the period December 2014 to March 2015.
Environmental Health Section combines the operations of three distinct teams being –
Cemeteries – Providing high quality burial and cemetery services at Cooroy, Pomona and
Tewantin cemeteries.
Environmental Health – Providing protection, promotion and improvement of public health,
safety and environmental standard services.
Pest and Vector – Providing pest animal control, (i.e feral cats, dogs, deer, foxes and pigs),
pest plant control, (i.e. groundsel, salvinia) and disease vector control, (mosquitoes, rats,
mice) on public and private land.
1. FINANCE
The objective of all services within Environmental Health is to operate within approved budgets.
Cemeteries
Cemeteries Q3 2014/15
Actual Budget Variance
YTD YTD (YTD) Budget Full Year
Total Revenue $214,277 $165,816 $48,461 $221,088
Total Expenditure $121,905 $167,431 $45,526 $223,905
Net Operating Surplus/Deficit $92,372 -$1,615 $93,987 -$2,817
Depreciation $5,710 $5,710 $0 $7,217
Internal Charges $31,355 $31,355 $0 $41,806
Total Surplus/Deficit $55,307 -$38,680 $93,987 -$51,840
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Section 96
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Cemeteries Q3 2014/15
$250,000
$200,000
$150,000
Actual YTD
$100,000
Budget YTD
$50,000
$0
Total Revenue Total Expenditure Net Operating
-$50,000 Surplus/Deficit
Comments: Cemetery Expenditure to end of March is below expectations and revenue has
exceeded estimates. Budget is in sound condition. (Some operational projects are still to be
delivered which will increase expenditure but still deliver a good outcome).
Environmental Health
Environmental Health Q3 2014/15
Actual Budget Variance
YTD YTD (YTD) Budget Full Year
Total Revenue $246,019 $252,512 -$6,493 $262,944
Total Expenditure $320,043 $324,990 $4,947 $425,150
Net Operating Surplus/Deficit -$74,024 -$72,478 -$1,546 -$162,206
Depreciation $0 $0 $0 $0
Internal Charges $0 $0 $0 $0
Total Surplus/Deficit -$74,024 -$72,478 -$1,546 -$162,206
Environmental Health Q3 2014/15
$350,000
$300,000
$250,000
$200,000
$150,000 Actual YTD
$100,000 Budget YTD
$50,000
$0
($50,000) Total Revenue Total Expenditure Net Operating
Surplus/Deficit
($100,000)
Comments: The Environmental Health budget is relatively on track with projections for this stage
of the financial year.
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Section 97
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
Pest and Vector
Pest and Vector Q3 2014/15
Budget Variance
Actual YTD YTD (YTD) Budget Full Year
Total Revenue $8,379 $0 $8,379 $40,000
Total Expenditure $393,297 $403,515 $10,218 $607,511
Net Operating Surplus/Deficit -$384,918 -$403,515 $18,597 -$567,511
Depreciation $0 $0 $0 $0
Internal Charges $94,445 $95,939 $1,494 $128,008
Total Surplus/Deficit -$479,363 -$499,454 $20,091 -$695,519
Pest and Vector Q3 2014/15
$500,000
$400,000
$300,000
$200,000
$100,000
Actual YTD
$0
Total Revenue Total Expenditure Net Operating Budget YTD
($100,000)
Surplus/Deficit
($200,000)
($300,000)
($400,000)
($500,000)
Comments: The $8,379 is primarily grant revenue. Other revenues are below projections due to
limited forced “enter and clear” activity for pest plants.
Overall the budget position is sound for the period to end March 2015.
2. CUSTOMER SERVICE
(i) Cemeteries Activities
Conducted 19 burials, 18 ashes interments, provided 26 plaques, made 20 reservations
and completed 78 customer service requests.
Maintained the grounds, headstones and other structures at the three cemeteries.
Constructed new niche wall at Pomona cemetery.
Constructed new concrete beam for burials at Tewantin.
Completed revised customer service scripting for cemetery service enquiries.
Computerised 6,000 burial/ashes sites from hard copy information into T1.
Improved T1 recording system with new reservation and interment applications.
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Section 98
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
(ii) Environmental Health Activities
95% of the annual inspections for the Shire’s 496 licensed premises have now been
completed. These inspections include food, environmentally relevant activities,
accommodation and personal appearance services. In addition 69 reinspections
completed during this quarter.
Approved 15 new operators of existing regulated premises and 14 new regulated
premises, total of 29.
Investigated and resolved 228 customer service requests.
Attended development assessment planning meetings to provide expert environmental
health and waste advice. Assessed 9 development applications and providing requests
for information or conditions of approval and advisory notes.
Continued to update customer service scripting on environmental health issues.
Received notifications from Qld. Health showing the usual spiking in identified food
poisoning cases over summer months, being:
o 50 campylobacter and 38 salmonella cases, (food poisoning). This follows a state-
wide trend.
o 1 incidence of pertussis (whooping cough) and
o 1 cryptosporidium (typically from swimming pools).
(iii) Pest and Vector Control Activities
Investigated and resolved 118 customer service requests.
Conducted 5 aerial mosquito control treatments each covering 980 hectares.
Continued routine mosquito light trapping at 6 main breeding locations. The traps are
inspected weekly, finding higher numbers after rain and high tides. Overall 2,911
mosquitoes trapped and identified mainly as disease carriers. Rat bait stations were
also monitored in commercial areas.
Received notifications from Qld. Health showing the usual spiking in mosquito borne
diseases over summer months due to specific high rainfall events, including:
o 58 Ross River virus,
o 10 Barmah Forest virus
o 2 Dengue Fever (most likely associated with residents infected in North
Queensland).
Completed the third-quarter of pest plant management survey, including 393 private
property inspections
Treating 581 km’s of public roads to remove pest plants.
Participated in the public consultation process and provided information for the draft
Pest Management Plan.
Completed feral deer survey of 100 properties in Tinbeerwah in response to substantial
property damage. 30 feral deer in Cooroy area were destroyed.
Extended the fox control program to respond to increased fox activity in coastal and
other urban areas.
Continued to respond to feral dog attacks on stock, poultry and pets.
3. STAFF
In January the Environmental Health Coordinator returned to work after a long period of
illness.
On April 15 David Baker retired from Council after 15 years of service. His position will be
filled in the next financial year.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
4. SYSTEMS & PROCESSES DEVELOPMENT AND IMPROVEMENT
(i) Cemeteries
Improve the garden ashes burial area at Cooroy cemetery.
Participate in an external review of full cost pricing exercise of the cemetery budget,
fees and charges.
Utilise contractors to undertake some maintenance functions to address identified
workplace health and safety issues for the Cemetery Officer.
(ii) Environmental Health
Developed a new recreational water monitoring program to monitor public safety risks,
(River and Beach).
Provided input to local law control of public health issues such as ensuring safe public
swimming pool water quality, improving backpacker-type accommodation standards
and ensuring healthy rental accommodation standards.
Commenced developing an asbestos policy including providing staff workplace health
and safety training package.
(iii) Pest and Vector
Cross training of three officers to assist in each other’s roles during absences and
seasonal influences.
Continue to plan and coordinate pest and plant control programs in consultation with
Environment Section staff in Council’s Planning and Infrastructure Branch.
Participated in the development of the draft Pest Management Plan. The operational
phase of the Plan will commence following adoption by council.
Council’s WHS Officer has developed a safe use practice of a quad bike procedure for
Pest and Vector staff.
(iv) Across all teams – Developed budgets and new initiative proposals for 2015/16.
5. FUTURE DIRECTION
(i) Cemeteries
Computerise existing hard copy cemetery burial and ashes site records.
Replace existing small truck/light crane to reduce overheads and operating costs.
Research potential land acquisition for expansion of Tewantin cemetery.
Create cemetery website.
Develop on site signage with maps at each cemetery.
Scanning all cemetery forms and documents into ECM.
(ii) EHOs
Develop a regular food safety newsletter to our local food industry.
Undertake a food safety compliance project at regulated premises that have their own
private water supplies, (i.e. properties not serviced with Unitywater mains supply).
Undertake a compliance program of outstanding development approvals of “deemed
approved” service stations.
Undertake a stormwater pollution prevention program at Hastings Street resorts.
Organise meetings with State authorities Qld Health, Safe Food, DEHP and WH&S, to
improve working relationships.
Update customer service scripting with new local law/initiative information.
Annual reports including recreational water monitoring (July). Food activities (July) and
personal appearance services (Aug.) both to Qld Health.
Train the Vector Control Officer in sediment and erosion control complaints,
investigations and issue of penalty infringement notices (on-the-spot fines).
Investigate the ability of the Planning Scheme to control the establishment of new
“deleted environmentally relevant activities” (e.g. service stations), to adequately
maintain environmental protection.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 28 APRIL 2015
(iii) Pest and Vector
Develop systems and processes to ensure that 1080 baiting program and pest animal,
plant and vector control customer requests and inspection data are recorded in T1;
Investigate potential for mobile technology options for Pest Animal, Pest Plant and
vector control programs.
Investigate the viability of contracting out vermin control of council public barbeques.
Expand the feral dog, deer and pig control program with QPWS, Forestry, SEQ Water
and local land holders.
Undertake educational training program with targeted community groups in pest
management techniques such as trapping and baiting (mainly feral cats, dogs, foxes,
pigs and common myna bird). This will lead to identifying problem areas with specific
responses rather than a blanket-type bait and trapping approach.
Complete the last quarter of the annual pest management program of public and private
properties.
Develop a program with Dept.of Agriculture., Fisheries and Forestry, to tag and
research feral deer movements in Tinbeerwah. Map deer densities across the region.
Secure an Ultra Low Volume (ULV) spray device to control adult mosquitoes.
Develop a public awareness program for activation during the peak mosquito breeding
season.
Investigating a suitable tractor mounted rotary ditch digging device for the maintenance
of existing mosquito control runnelling system. Quote from Gold Coast City Council to
provide a specifically designed runnelling machine and operator is approx. $20,000 per
week.
Reinstate the previously constructed runnells in salt marsh mosquito breeding areas
that have not been maintained for the past 6 years.
Investigate the feasibility of a shared boat to improve mosquito control and water weeds
assessment and treatment in water ways.
Previous Council Consideration
Nil.
Finance & Risk
Refer to Section 1 – Finance.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Internal consultation included Management Accountant, Corporate Services and Environment
Officer, Planning and Infrastructure.
X Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
X Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Libraries & Galleries Asset Design & Investigations
Community Development Asset Planning
Civil Operations
X Environment
Executive Office X Corporate Services
Community Engagement X Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
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