2015-04-28 Infrastructure & Services Committee Agenda

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA   28 APRIL 2015




                                                     Page 78 of 100

COUNCIL POLICY - FESTIVE SEASON EVENT GRANTS
INELIGIBLE EXPENSES
The following items are not eligible for funding:
e   Erection and display of Christmas decorations (Festive Season Displays) in public spaces.
e   Prizes.
e   Travel expenses.
e   Fireworks and balloons.
e   Mobile phone costs.
e   Catering and alcohol.
e   Consumables such as stationery, printing, fuel, vehicle/plant/equipment repairs.
e   Office equipment.

PERMITS, FEES & CHARGES
If successful, applicants are required to obtain all relevant permits from Council and other
authorities (e.g. police). Note that not-for-profit organisations are exempt from all Council fees &
charges excepting a minimal access fee should they require electricity. The access fee is
applicable to all organisations. No other in-kind contributions or assistance will be provided.
FESTIVE SEASON DISPLAYS
Council encourages the community to fund their own display activities. Note that erecting displays
on Council controlled land and accessing Council infrastructure requires a permit under Council's
Local Laws. Recipients must:
e   Take reasonable and practical measures to ensure compliance with Council’s laws.
e   Minimise environmental impacts and ensure public safety at all times.

RECIPIENT OBLIGATIONS
Recipients of Festive Season Grants funding are required to:
e   Enter into a Funding Agreement upon notification of being successful in their application; and
e   Provide acquittal documents and verified financial details within 30 days of completion of the
    event.

NOOSA COUNCIL COMMUNITY GRANTS
These are dealt with under a separate policy. Festive Season activities are not eligible for funding
under the Community Grants Policy.
ROLES AND RESPONSIBILITIES
Council will publicise the availability of this grants program widely and in such a way as to promote
public confidence in the process.
Grant applications must be submitted by the relevant closing date and time. Applications received
after the closing date and time will not be accepted.
Applications must be submitted on the Grant Application Form made available by Noosa Council.
In assessing the grants, Council will:
e   Ensure public monies are allocated in a fair and equitable way;
e   Ensure best possible value for money;
e   Check each application against eligibility criteria and particular assessment criteria, as set out
    in this policy and the Festive Season Grant Guidelines; and
e   Seek recommendations from an expert panel that can comprise Council officers and
    Councillors.
Noosa Council                                                                         Page 3 of 5

                                                                                      Page 78 of 100