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NOOSA – GYMPIE WASTE MANAGEMENT MEMORANDUM OF UNDERSTANDING · NSC and GRC - MEMORANDUM OF UNDERSTANDING
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding shall commence on xxxxxxx 2023, for an initial period of two
(2) years.
BETWEEN
Gympie Regional Council ‘GRC’ (ABN: 91 269 530 353) of 2 Caledonian Hill, Gympie, QLD, 4570
- AND -
Noosa Shire Council ‘NSC’ (ABN: 97 969 214 121) of 9 Pelican Street, Tewantin, QLD, 4565
Individually a Party and together the Parties.
PURPOSE
1) This Memorandum of Understanding (MOU) outlines the intentions of the Parties to identify
partnered opportunities under the principles of shared understanding, community benefit,
common interest and goals and mutually beneficial activities. The terms in this MOU are not
exhaustive and are not intended to be legally binding between the Parties.
2) Representatives from each Party will participate to identify and validate proposals for the
establishment of partnered opportunities between the Parties, including but not limited to:
a. Regional waste initiatives and arrangements,
b. Other regional initiatives and arrangements deemed mutually beneficial.
3) The nominated Executive Sponsors from each Council will participate on a Steering
Committee to provide strategic direction, guidance and decision making in relation to the
MOU and subsequent projects/initiatives.
1. DURATION OF MOU
1.1. This MOU shall commence upon the nominated commencement date and will continue for
an initial period of two (2) years. The MOU will renew automatically unless otherwise
terminated at the request of either or both Parties.
1.2. This MOU may be modified at any time and through agreement by both Parties.
2. GUIDING PRINCIPLES
2.1. The Parties agree to the following principles:
• to work in partnership and in good faith;
• to communicate in an open and timely manner; and
• to act in an honest, ethical and transparent manner at all times.
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Memorandum of Understanding between
Gympie Regional Council and Noosa Shire Council
3. OBJECTIVES
3.1. The Parties agree to work together to achieve the following Objectives:
• compliance with applicable legislative and policy frameworks and guidelines, including
but not limited to the Local Government Act 2009 and Local Government Regulation
2012,
• undertake robust project investigation, planning and initiation activities to determine
mutually beneficial regional opportunities,
• establishment of partnered arrangements across any Goods/Services/other, identified
and agreed to by both Parties, under this MOU,
• establishment of regional arrangements to maximise operational and financial efficiency,
• to assist each other as agreed by the Parties to maximise the efficient and effective
provision of services to their respective communities.
4. PARTNERED OPPORTUNITIES - PROJECT PLANNING AND IMPLEMENTATION
4.1. The Parties agree to develop and implement an agreed project planning and
implementation framework including, but not limited to:
• Project Initiation process and documentation,
• Review and approval process/es for proposed projects including consultation with
relevant parties/authorities,
• Appropriate binding agreement/s for project implementation and delivery
• Project reporting and review process/es
5. ROLES & RESPONSIBILITIES
5.1. Executive Sponsor’s will be nominated for each Party and will have the authority to act on
that Party’s behalf, including on the Steering Committee. Executive Sponsor and Steering
Committee representatives are outlined in Schedule A.
5.2. Project Group Representatives will be nominated by each Party on an opportunity/project-
by-project basis and outlined in Schedule B of the MOU for record, along with roles and
responsibilities for each project and associated reference documentation.
5.3. The Steering Committee and Project Group Representative’s will work together to progress
the Objectives of the MOU in accordance with the MOU Principles.
5.4. Each Party agrees to provide the necessary resources in order to progress/achieve the
Objectives and subsequent agreed Projects/Initiatives outlined in Schedule B of the MOU.
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Memorandum of Understanding between
Gympie Regional Council and Noosa Shire Council
6. MEETINGS & REPORTING
6.1. Steering Committee representatives will meet on a quarterly basis to discuss opportunities,
provide support, guidance and oversight of progress of current projects (or as otherwise
required). Decisions at the meeting will be decided unanimously.
6.2. The Steering Committee will record and distribute the outcomes/decisions of the meeting to
nominated Project Groups/Staff of each respective Party. The host Party of the meeting will
finalise the minutes of the meeting and distribute.
6.3. Project Group representatives will meet at a frequency determined at the outset of the
project, or as revised during the project, to discuss the progress of the project and any
actions required. Decisions at the meeting will be decided by consensus. Where decisions
cannot be agreed to at the meeting this will be escalated for consideration by the Steering
Committee.
6.4. The Project Group will record and distribute the minutes of each meeting to the Steering
Committee including:
• A summary update of the previous meeting’s tasks/actions; and
• A summary of the agreed action items, timeframes and responsible party/personnel.
6.5. The Project Group, for each agreed project/initiative, will maintain up to date project
documents in accordance with the agreed Project Planning and Implementation Framework
(section 4) and reference these in Schedule B accordingly.
7. FINANCIAL
7.1. Where any project under this MOU includes financial transaction/s between the Parties, the
transactions will be first endorsed by the Steering Committee, and where required each
Council, prior to the transaction occurring/project commencement.
8. DISPUTE RESOLUTION
8.1. Unless otherwise documented in any binding agreement, The Parties agree to attempt to
resolve disputes through negotiation in good faith, any project dispute under the MOU. If
resolution cannot be achieved, the dispute will be referred to the Steering Committee for
consideration.
9. MOU AMENDMENTS
9.1. Any changes/amendments to the MOU will be documented and communicated to the
Parties for agreement.
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Memorandum of Understanding between
Gympie Regional Council and Noosa Shire Council
10. SIGNATURES TO THIS MEMORANDUM OF UNDERSTANDING
Executed by: Executed by:
Noosa Shire Council Gympie Regional Council
(ABN: 97 969 214 121) (ABN: 91 269 530 353)
…………………………………………………… ……………………………………………………
Signature of Authorised Representative Signature of Authorised Representative
Scott Waters xxxxxxxx
Chief Executive Officer Chief Executive Officer
Name of Authorised Representative Name of Authorised Representative
Date: Date:
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Memorandum of Understanding between
Gympie Regional Council and Noosa Shire Council
SCHEDULE A
NAMES OF EXECUTIVE SPONSORS & STEERING COMMITTEE REPRESENTATIVES
NOOSA SHIRE COUNCIL GYMPIE REGIONAL COUNCIL
Name of Executive Sponsor Name of Executive Sponsor
xxxxxxxxxx – Director xxxxxxx xxxxxxxx – Director xxxxxxxxx
Email – [email protected]
Email – [email protected]
Phone - 5481 xxxxxx / 04xxxxxxxx
Phone – 5329xxxxx / 04xxxxxxxxx
Name of Steering Committee Representatives
Name of Steering Committee Representatives
xxxxxxx – xxxxxxxx
xxxxxxx – xxxxxxxx
xxxxxxx – xxxxxxxx
xxxxxxx – xxxxxxxx
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SCHEDULE B
PARTNERED OPPORTUNITIES SUMMARY & ASSOCIATED PROJECT GROUP REPRESENTATIVES
PROJECT NSC PROJECT ROLES AND GRC PROJECT ROLES AND REFERENCE DOCUMENTS
GROUP RESPONSIBILITIES GROUP RESPONSIBILITIES
REPRESENTATIVES REPRESENTATIVES
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