2022-01-20 Ordinary Meeting Agenda

ORDINARY MEETING AGENDA                                                         20 JANUARY 2022


8.   CONSIDERATION OF COMMITTEE REPORTS


1    GENERAL COMMITTEE MEETING REPORT – 17 JANUARY 2022

     ATTENDANCE & APOLOGIES

     COUNCILLORS
     Cr Frank Wilkie (Chair)
     Cr Karen Finzel (via Microsoft Teams)
     Cr Joe Jurisevic (via Microsoft Teams)
     Cr Amelia Lorentson
     Cr Clare Stewart (via Microsoft Teams)
     Cr Brian Stockwell (via Microsoft Teams)
     Cr Tom Wegener (via Microsoft Teams)

     EXECUTIVE (via Microsoft Teams)
     L Sengstock, Acting Chief Executive Officer & Director Infrastructure Services
     L Jensen, Acting Director Environment & Sustainable Development
     T Grauf, Acting Director Corporate Services (for reports 1, 4 and 5)
     D Iezzi, Director Executive Services (for report 6)

     APOLOGIES
     Nil



     COMMITTEE RECOMMENDATIONS TO COUNCIL


     1.    CONTRACT NO. T000056 – CLEANING NSC BUILDINGS AND FACILITIES -
           TENDER AWARD
           That Council note the report by the Buildings and Facilities Coordinator to the General
           Committee Meeting dated 17 January 2022 and
           A.   Award Contract T000056 Separable Portions 1, 2 and 3 for the provision of
                Cleaning NSC Buildings and Facilities to Ecovia (R&R McKindlay Trust) for a
                period of one (1) year commencing 31 January 2022; and
           B.   Subject to satisfactory performance by Ecovia (R&R McKindlay Trust), authorise
                the CEO to approve each option to extend the contract upon expiry, with the
                availability of a total of three (3) extension options of up to 12 months each.
           C.   Request the CEO to undertake the development of a Sustainable Procurement
                Policy – which will supplement the existing Procurement Policy which contains
                sustainability measures and objectives and ensures that procurement is
                undertaken with more detailed in consideration of an appropriate balance of social,
                environmental, ethical, economic and other priorities. This draft policy will then be
                presented to Council at a subsequent meeting for endorsement, implementation
                and communication to the stakeholders.




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