2018-07-06 Special Meeting Agenda

SPECIAL MEETING AGENDA    6 JULY 2018




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SPECIAL MEETING AGENDA                                                                       6 JULY 2018

  INVESTMENT OF SURPLUS FUNDS POLICY

  Criteria of authorised dealers and broker
  Council will maintain a list of authorised financial institutions and securities brokers that the
  investment officers may deal with. These financial intermediaries must have a minimum long term
  rating of at least either A+/A1/A+ from Standard and Poors, Moodys or Fitch IBCA.
  All transactions undertaken on behalf of the investment portfolio of Council will be executed either
  by Council directly, or through securities brokers registered as Australian Financial Service
  Licensees (ASIC) with an established sales presence in Australia, or direct issuers that directly issue
  their own securities which are registered on Council’s approved list of brokers/dealers and direct
  issuers.

  REPORTING

  The Manager Financial Services will prepare a monthly report and evaluation of the transactions,
  concentrations, performance and compliance of the investment portfolio. The report will include:
  e   summary of securities held at the end of the reporting period by counterparty;
  e   liquidity of the portfolio as at reporting date;
  e   percentage of the portfolio considered ethical investment;
  e   percentage of the portfolio held by investment risk category; and
  e¢  performance of the portfolio [relative to Bloomberg AusBond Bank Bill Index benchmark and/or
      BBSW].
  On an annual basis, the policy will be reviewed and amended where required, with any amendments
  to be approved by Council prior to implementation as part of annual budget adoption.

  PERFORMANCE MEASUREMENT

  The investment return for the portfolio shall be measured using the market value of the portfolio,
  including withdrawals and deposits, and total performance of the portfolio compared to the
  Bloomberg AusBond Bank Bill Index. This is to include changes in the capital value of assets held
  (where applicable), income from managed investment portfolio assets, proceeds of sales of assets
  sold and cost of assets acquired. The market value of the portfolio is to be calculated at least monthly
  to coincide with monthly reporting. In defining market value, at least two pricing sources should be
  included in the valuation of the securities.

  DEFINITIONS

  BBSW - Bank Bill Swap Rate — This is the daily calculation of the yields on bank bills of 1, 2, 3, 4,
  5, and 6 month maturities used for the setting of financial arrangements.
  Bloomberg AusBond Bank Bill Index — widely considered to be the industry benchmark for short
  term cash fund performance and is used by market participants as a means of comparing the returns
  generated by the various cash funds available in the market.
  Credit Risk — is the risk of loss due to the failure of an investment issuer or guarantor
  Ethical Investment Principles — \|nvestment in companies or industries that promote positive
  approaches to environmental, social and corporate governance issues; or the avoidance of
  investment in industries deemed harmful to health or the environment. These principles have been
  recognised by the United Nations Principles for Responsible Investment.'

  1 Further information on the United Nations Principles for Responsible Investment, including a schedule of Australian signatories, can be
  obtained from the following website http://www.unpri.org/principles/

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