2018-07-06 Special Meeting Agenda

SPECIAL MEETING AGENDA    6 JULY 2018




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SPECIAL MEETING AGENDA                                                                   6 JULY 2018

  PROCUREMENT POLICY

   Council must comply with the requirements in section 228(7) of the regulation if it wants to invite
  tenderers to change their tenders to take account of a change in the tender specifications.
   Records of offers received must be kept on file in accordance with Council’s records management
   procedures.
   Council must as soon as practicable after entering a contract worth $200,000 or more (excl GST):
  ®     publish the relevant details of the contract on Council’s website; and
  e     display the relevant details of the contract in a conspicuous place in Council’s public office
        in Tewantin.

  The relevant details must be published or displayed for a period of at least 12 months.

   3.   EXCEPTIONS FOR MEDIUM AND LARGE SIZED CONTRACTUAL ARRANGEMENTS

   Section 229 of the Regulation identifies exceptions for medium and large-sized contracts. If one of
  the exceptions applies, Council may enter into:
  °     a medium-sized contract without first inviting written quotes; or
  °     a large-sized contract without first inviting written tenders.
  The exceptions are:
  *     if Council decides, by resolution, to prepare a quote or tender consideration plan and prepares
        and adopts the plan in accordance with the requirements of section 230 of the regulation;
  °     entering into a contract if the contract is made with a person who is on an approved contractor
        list established by Council in accordance with the requirements of section 231 of the regulation;
  °     entering into a contract if the contract is entered into with a supplier from a register of pre-
        qualified suppliers established by Council in accordance with the requirements of section 232
        of the regulation;
  °     entering into a contract for goods or services if the contract is entered into with a preferred
        supplier under a preferred supplier arrangement that is made in accordance with the
        requirements of section 233 of the regulation;
  °     entering into an arrangement with an approved supplier arrangement under an LGA
        arrangement established in accordance with the requirements of section 234 of the regulation;
        and
  e     entering into a medium-sized contract or a large-sized contract if:
        °     Council resolves that it is satisfied that there is only one supplier who is reasonably
              available; or
        °     Council resolves that, because of the specialised or confidential nature of the services
              that are sought, it would be impractical or disadvantageous for Council to invite
              quotes or tenders; or
        °     a genuine emergency exists; or
        °     the contract is for the purchase of goods and is made by auction; or
        °     the contract is for the purchase of second-hand goods; or
        °     the contract is made with, or under an arrangement with, a government body.
  4.    DELEGATIONS

  Only the Council officers listed in the financial delegations register are entitled to sign / approve
   requisitions, and then only in accordance with their financial delegation limits. By signing or
  approving a requisition / purchase order all officers are confirming that they have taken full notice
  of this policy and will comply with all of the requirements of this policy.

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