2018-07-06 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                       6 JULY 2018


New Permanent positions included in EFT count
 Position                      EFT    Notes
 Waste Management Officer         1   Previously a temporary full time position, to be converted to
                                      permanent
 Customer Service Officer         1   New full time position
 Customer Service Officer       .03   Increase in hours of permanent, part time position
 Customer service Officer       .03   Increase in hours of permanent, part time position
 Heritage Librarian             .21   Increase in hours of permanent part time position, to be full time*
 Tree Supervisor                  1   Previously identified as a temporary full time position and not
                                      reported in the FTE count**
 Total                         3.27


*Note - additional hours funded from the Heritage Policy
** Note - this position was approved as an additional permanent full time position in the 2017/18 budget
however it was erroneously recorded as temporary in the organisational establishment at that time.

Temporary positions for various fixed terms
These temporary positions are associated with specific projects and are to expire at the
conclusion of the relevant project. They are not included in the comparison EFT count.

 Position                                     Notes (length of term)
 Development Inspector                        Existing temporary full time position, term to be increased
                                              from 2 years to 4 years (signage and footpath trading)
 Community Partnerships Extension Officer     New temporary full time position with a 3 year term

The net effect of the above changes is that there are 3.27 additional permanent EFT positions
and an equivalent of 2 EFT additional fixed term positions.


Previous Council Consideration
Ordinary Meeting, 16 March 2017, Item 4, Page 12
That Council note the report by the Chief Executive Officer to the General Committee Meeting
dated 13 March 2017 and:
A.    Adopt the Organisation Structure by Function as set out in Attachment 1 to the report and
      the Organisation Structure by Branch and Equivalent Full Time staff allocation as set out in
      Attachment 2 to the report;
B.    Request the Chief Executive Officer to develop and action a Transition Plan to implement
      the organisational structure to ensure that the changes are implemented in a practical way
      and further that the Chief Executive Officer continue to engage with affected staff during
      the implementation phase; and
C.    Delegate to the Chief Executive Officer the power to appoint an Acting Chief Executive
      Officer pursuant to section 196 of the Local Government Act for any period that the Chief
      Executive Officer is absent for annual leave or the like.




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