2017-09-21 Ordinary Meeting Agenda

ORDINARY MEETING AGENDA                                                     21 SEPTEMBER 2017


SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS
12 SEPTEMBER 2017 – Crs Frank Pardon (Chair), Tony Wellington & Frank Wilkie
Apology: Cr Jess Glasgow
Other Councillors in attendance: Crs Ingrid Jackson and Brian Stockwell


1    COUNCIL MEETING SCHEDULE 2018
     That Council note the report by the Personal Assistant to the CEO to the Services &
     Organisation Committee Meeting dated 12 September 2017 and approve the Council
     meeting dates for 2018 as set out in Attachment 1 to the report.


2    STRATEGIC ASSET MANAGEMENT PLAN
     That Council note the report by the Asset Planning Manager to the Services & Organisation
     Committee Meeting dated 12 September 2016 and adopt the Strategic Asset Management
     Plan (as provided at Attachment 1 to the report) with an addition to the list of major assets to
     include landholdings and Bushland Reserves in continuing with the implementation of the
     Asset Management Improvement Plan (roadmap).


3    1718T021 ROAD SURFACING AND REHABILITATION - TENDER ACCEPTANCE
     That Council note the report by the Civil Operations Technical Officer to the Services and
     Organisation Committee Meeting dated 12 September 2017 and:
     A.    Award tender 1718T021 Road Surfacing and Rehabilitation to the following
           contractors:
           1.    Portion A – Asphalt Surfacing, Rehabilitation & Construction Programme: Allroad
                 Surfaces Pty Ltd
           2.    Portion B – Mill and Fill Pavement Repairs: Allen’s Asphalt Pty Ltd, Allroad
                 Surfaces, Downer EDI Works Pty Ltd, RPQ North Coast Pty Ltd and Tropic
                 Asphalt Pty Ltd.
           3.    Portion C – Bitumen Sealing: RPQ North Coast Pty Ltd; and
     B.    Award the Contracts for an initial term of up to three (3) years, with an option to extend
           for two (2) further periods of up to twelve (12) months each. The option to extend will
           be at Council’s discretion and subject to the Contractor’s demonstrated ability to meet
           the requirements under the Contract.


4    INCLUSION OF LAKE COOROIBAH IN GARDEN WASTE RECYCLING AREA
     That Council note the report by the Manager Waste and Environmental Health to the Services
     & Organisation Committee Meeting dated 12 September 2017 and
     A.    Include the Lake Cooroibah urban area, as defined in Attachment 1 to the report, as
           an area where Council will provide a garden waste recycling bin to residents, serviced
           fortnightly; and
     B.    Advise owners of the proposed service and invite exemptions from service in
           accordance with the current garden waste service policy, prior to delivery of bins and
           commencement of service.


                                                                                     Page 15 of 22