Original source · versioned page text
2022-07-12 Services & Organisation Committee Agenda
Text sections have not been matched to the original PDF pages. Use the original document to check page numbers.
AGENDA
Services & Organisation
Committee Meeting
Tuesday, 12 July 2022
commencing at 1.30pm
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Joe Jurisevic (Chair), Amelia Lorentson, Clare Stewart, Frank Wilkie
“Noosa Shire – different by nature”
See the original
The page text is free to read. Viewing or downloading an original file needs an account.
Log in to see the originalLog in to download the original file
Large file: the download may take up to a minute.
Searchable page text hides email addresses. Original files are unchanged and may show email addresses.
Full text of the other 36 sections
Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
TABLE OF CONTENTS
ITEM PAGE
1. ATTENDANCE & APOLOGIES 3
2. CONFIRMATION OF MINUTES 3
3. PRESENTATIONS 3
4. DEPUTATIONS 3
5. REPORTS FOR CONSIDERATION OF THE COMMITTEE 4
1 CONTRACT NO. T000063 – DESIGN AND CONSTRUCT OF PEREGIAN BEACH
DIGITAL HUB BUILDING EXPANSION 4
2 SHIRE RESEAL PROGRAM -T000065 – TENDER ACCEPTANCE 13
3 GOVERNANCE FRAMEWORK 22
4 COMMUNITY TENURE RENEWALS 25
5 APPOINTMENT OF 2023 SHOW HOLIDAY 28
6. REPORTS FOR NOTING BY THE COMMITTEE 30
6 MOBILE LIBRARY REPLACEMENT PLAN UPDATE 30
7. CLOSED SESSION 37
Page 2 of 37
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
1. ATTENDANCE & APOLOGIES
2. CONFIRMATION OF MINUTES
The Minutes of the Services & Organisation Committee Meeting held on 7 June 2022 be
received and confirmed.
3. PRESENTATIONS
Nil.
4. DEPUTATIONS
Nil.
Page 3 of 37
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
5. REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 CONTRACT NO. T000063 – DESIGN AND CONSTRUCT OF PEREGIAN BEACH
DIGITAL HUB BUILDING EXPANSION
Author Special Projects Coordinator, Adam Britton
Infrastructure Services Department
Index ECM/ Project and Contract / T000063 – Design and Construct of
Peregian Beach Digital Hub Building Expansion – Tender Award /
Council Reports
Attachments 1. Weighted Attribute Evaluation Spreadsheet
2. Design concept images
EXECUTIVE SUMMARY
• This report provides a recommendation for the contract award of the preferred
contractor for Contract No. T000063 for Design and Construct of Peregian Beach Digital
Hub Building Expansion.
• This is a lump sum price contract that will include all materials and services required for
the design and construction of the project.
• In accordance with Local Government Legislation and Council Procurement Policy, an
Invitation to Tender was initiated by the Procurement Team of Council and attracted two
(2) tender responses.
• The tender evaluation panel completed the evaluation process and considered the
tender submission from Carfax Commercial Constructions Pty Ltd the most
advantageous to Council, representing value for money. The Carfax tender submission
demonstrated compliance with the requirements of the invitation to tender. Carfax have
the suitable experience, capability, and resourcing to complete the works.
• The anticipated construction completion date is late December 2022 / early 2023
RECOMMENDATION
That Council note the report by the Special Projects Coordinator to the Services &
Organisation Committee Meeting dated 12 July 2022 and award Contract No. T000063
Design and Construct of Peregian Beach Digital Hub Building Expansion to Carfax
Commercial Constructions Pty Ltd for the lump sum price of $1,936,720.93 (excl. GST).
REPORT
The Digital Hub Expansion is a Council initiative which is a consolidation of two projects at the
former Peregian Beach Community House site, 255 David Low Way, Peregian Beach.
The project comprises scope from the Rufous Street Stage 3, funded by Council and Building
Better Regions funding, which sought to create an additional Co Lab/Working building to the
north of the former community centre with minor renovations to the existing building and
following the Peregian bushfires of 2019 and grant funding through Disaster Recovery
Funding Arrangements (RDFA) - 2019 Qld Bushfires Local Economic Recovery Program
(LER) the proposal to create a Fire technology facility on the site.
Page 4 of 37
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Following extensive design consultation with the Digital Hub Director and specialist
consultants a design was developed and issued as the Design and Construct tender.
1. Project Scope
The proposed scope of works includes construction of a new building which includes a Co
lab/Working Area, Storeroom and Flexile space.
In addition to the new building the project includes renovation of the existing community centre
building and includes creation of a Big Data Pod used area for presentation of Fire technology
and other emerging technologies, a content pod for video production, a meeting room and
battery store.
Following construction by the main contractor, specialist fit out will occur which is proposed to
include retractable seating in the Co Lab, extensive audio-visual functionality throughout,
connectivity to external data capture systems and digital disaster simulation equipment.
A generator connection point will allow consideration for future disaster event coordination.
2. Tender Process
In accordance with Chapter 6, Part 3 of the Local Government Regulations and Council’s
Procurement Policy, Council invited written tenders for the Design and Construct of Peregian
Beach Digital Hub Building Expansion. The invitation to tender was issued as a lump sum
design and construction contract.
Council invited written tenders via the Council VendorPanel e-portal on 1 April 2022 and
included an advertisement within the Noosa Today publication on 8 April 2022, with responses
closing on 11 April 2022.
Statistics generated from VendorPanel identified 46 suppliers viewed the invitation to tender.
Of this viewing list, two (2) firms successfully submitted at tender which closed on 11 May
2022.
3. Tender Assessment
The tender evaluation panel undertook an assessment of the following conforming tender
submissions, listed in alphabetical order:
• Badge Constructions (Qld) Pty Ltd
• Carfax Commercial Constructions Pty Ltd
All conforming tenders progressed to a full weighted evaluation using the following criteria and
weightings:
Criteria Weightings
Capability & Experience 20%
Financial Capability 5%
Methodology 17.5%
Health and Safety 5%
Environment & Sustainability 2.5%
Contribution to Local Economy 5%
Price 45%
Page 5 of 37
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
The tender evaluation panel assessed tenders and considered the submission by Carfax
Commercial Constructions Pty Ltd the most advantageous based on their tender
demonstrating the following:
• A high level of previous experience, capability, and resourcing to carry out the design
and construction.
• Provided a detailed design and construction methodology and programme which aligns
to the contract specifications.
• Experience in constructing projects in live working environments
• Certified Environmental Management system (ISO 14001:2015).
• Certified Quality Management system (ISO 9001:2015).
• Certified Workplace Health and Safety system (ISO 45001:2018).
• Scored highest for both price criteria and combined price and non-price criteria.
Refer to Attachment 1 - Weighted Attribute Evaluation Spreadsheet for a summary of the
evaluation.
4. Access during construction
The project will cause some disruption to traffic and pedestrians in the project vicinity,
however this will be managed through appropriate traffic and pedestrian management plans
and procedures. Access to the Digital Hub will not be impacted.
5. Program
Contractor Carfax Commercial Constructions Pty Ltd proposed contract indicates the design
development will be completed within 8 weeks of award and construction completed in late
December 2022 into early 2023.
Previous Council Consideration
Nil.
Finance
The current allocated budget for the Design and Construct of Peregian Beach Digital Hub
Building Expansion project is sufficient to cater for the tender award. The below table provides
a high-level breakdown of the project costs including the tendered contract price.
Design and Construct of Peregian Beach Digital Hub Building Expansion Costs
Cost (excl.
Item GST)
Costs to date $329,530
Tendered Contract Value $1,936,721
Remaining project elements incl. contingency $725,244
Total project cost $2,991,495
Page 6 of 37
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
The funding sources for the project are detailed in the table below.
Design and Construct of Peregian Beach Digital Hub Building Expansion funding
Amount (excl.
Funding Source Project Funded GST)
Rufous St Stage 3 Funding (BBRF & Council) Digital Hub expansion portion $660,144
Disaster Recovery Funding Arrangements
(RDFA) - 2019 Qld Bushfires Local Economic
Recovery Program (LER) Development of Firetech Living Lab $1,962,980
Black Summer Bushfire Recovery Grant Equipment for Firetech Lab $256,177
Digital Hub Building portion, Solar PV
Council ZEN contribution and Battery $112,194
Total project funding $2,991,495
Risks & Opportunities
Finance Risks Mitigation
Unfunded scope This is to be mitigated through the project working group and the Capital Works
increases. Project Control Group and Capital Works Executive meetings.
Material price increases This risk will be mitigated by the nominated contractor procuring subcontracts
as soon as possible. Given the current period of material supply volatility
Council is at risk of price increases beyond what the contractor could
reasonably account for. This will be managed through a thorough
Superintendent assessment of price changes.
Contingency amount The project team will endeavour to achieve project savings in the design
being insufficient. development to offset any unforeseen additional costs with further oversight
from the Capital Works Project Control Group and Capital Works Executive
meetings.
Contractor becomes Council has carried out a financial viability check on the preferred contractor
insolvent which proved acceptable and Council has included a Project Trust system to
add protection to subcontractors.
Program Risks Mitigation
Delays due to wet The contractor allowed for wet weather delay days in its program based on
weather. past weather data from the 2021 calendar year. Extensions of time over and
above this are assessed by the Superintendent. The project is commencing in
a traditionally drier period and the risk is considered low-medium.
Resource risk. The contractor has nominated a capable and experienced project team to
undertake construction. Council’s resources to the project will require
monitoring by the Project Control Group and Capital Works Executive due to
the high volume of work in the capital works program.
Construction takes longer The contractor is well resourced and has the available resources to deliver this
than allowed for. project successfully. The risk is mitigated through the contract.
Grant funding bodies will be consulted with to manage any variations to
agreements.
Lead time of materials Many associated risks are mitigated by ordering the materials as soon as
pushing the program out. possible after the tender award. The contractor is aware and will manage this
risk and work closely together with Council's project team to minimise residual
timing risk.
Safety Risks Mitigation
Page 7 of 37
Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Site safety. The contractor has extensive experience with similar works and would be
appointed as the Principal Contractor, being responsible for all Workplace
Health and Safety of the site and surrounds.
Prior to construction commencing, workplace health and safety and
construction management plans will be required to be submitted to the
Superintendent for review.
Regular audits on contractor compliance with these approved plans will be
undertaken by Council and WH&S teams throughout the construction.
Environmental Harm Mitigation
Risks
Works impact on the The construction phase is considered a low risk due to small site footprint. The
environment. contractor will have a site environmental management plan to identify and
manage site specific risks.
Scope and Quality Mitigation
Risks
Risk of not meeting Compliance with project objectives will be managed through regular reviews of
project objectives. the contractor’s design and construction by the Project Manager, Digital Hub
Director, Superintendent and other project team members as required.
Public Disruption Risks Mitigation
Traffic and pedestrian The construction works will result in periodic disruption to the surrounding area.
disruption Due to the relatively small scale of the construction this will be able to be
managed through the contractor’s traffic and pedestrian management plan
which will be reviewed and monitored by the Superintendent.
Communication issues. Council’s internal Infrastructure Communications and Consultation Officer is
appointed to the project to assist with any communication issues.
Noise from plant and This will be minimised by working during normal working hours where possible.
equipment may be a The contractor has also nominated noise barriers between the site and the
cause of disruption to existing Digital Hub building to mitigate noise.
residents.
Consultation
External Consultation - Community & Stakeholder
Funding partners Building Better Regions and Disaster Recovery Funding Arrangements
(RDFA) - 2019 Qld Bushfires Local Economic Recovery Program (LER) have been consulted
on the project regarding target completion by end of 2022 or into early 2023 if construction
delays are encountered.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Support Director Director
Community Development X Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws X Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
X People and Culture (Work Environmental Services Disaster Management
Health & Safety)
Strategic Land Use Planning X Infrastructure Planning, Design
and Delivery
Page 8 of 37
Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Attachment 1: Weighted Attribute Evaluation Spreadsheet
Page 9 of 37
Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Page 10 of 37
7. Stony a Pits |
= a ; ey
“ é ca iS = 5 1 1 1 3 7 1610 259 25 48 0 v
5 1 1 1 3 8 1716 276 18 17 0 P
4 1 1 1 4 0 766 308 913 33 -1
5 1 1 1 4 1 766 328 5 1 94 =
5 1 1 1 4 2 961 308 25 33 43 La
5 1 1 1 4 3 1100 317 41 5 10 TANS
5 1 1 1 4 4 1163 319 2 2 0 S
5 1 1 1 4 5 1604 312 5 9 0 ,
5 1 1 1 4 6 1677 325 2 2 0 ,
4 1 1 1 5 0 393 317 1344 52 -1
5 1 1 1 5 1 393 321 34 48 59 2
5 1 1 1 5 2 840 319 63 30 24 ie
5 1 1 1 5 3 923 317 42 45 41 |
5 1 1 1 5 4 1669 333 68 29 35 a
4 1 1 1 6 0 393 396 1415 65 -1
5 1 1 1 6 1 393 419 26 42 50 ©
5 1 1 1 6 2 874 396 30 20 44 al
5 1 1 1 6 3 1007 416 49 34 31 i
5 1 1 1 6 4 1708 409 2 2 23 /
5 1 1 1 6 5 1795 402 13 49 18 uy
4 1 1 1 7 0 385 447 628 49 -1
5 1 1 1 7 1 385 463 34 29 41 a
5 1 1 1 7 2 978 447 35 49 41 a
4 1 1 1 8 0 393 504 984 81 -1
5 1 1 1 8 1 393 507 25 23 72 5
5 1 1 1 8 2 1001 505 7 27 24 ic
5 1 1 1 8 3 1068 504 309 81 0 tiédQM
4 1 1 1 9 0 393 535 26 23 -1
5 1 1 1 9 1 393 535 26 23 22 °
4 1 1 1 10 0 385 566 34 23 -1
5 1 1 1 10 1 385 566 34 23 27 2
4 1 1 1 11 0 393 591 965 45 -1
5 1 1 1 11 1 393 591 26 20 76 =
5 1 1 1 11 2 963 622 4 2 15 q
5 1 1 1 11 3 1351 610 7 26 15 i
E
“ te ad
c
o ih pe . a
Oo aa
Cc r 2 wag i
o g 5 = N ;
2 NYS vo “ - ae
eo ee iN,
2 —_—~ . i
o 7 nn) / , ah
Oo Fa. = . a
1 — “ a
ig a ~ ore -
Nl ¢ — — . 5
So : eel \ sa “ae
N £ = pee e = = ~ 5 = Pde 6
> c ~a r a % o
5 % s 7 a ee i 0
> o Mmrniy io ee o
~ < = UA Se md , &
| =. Soa Com
mo ceml
~ Wants ae
(| i x g I
ml Ba
3 . ae
i i 4
© ee cee da
Ww 1 Sees fc et sae
oe we s
—<< at
g —_ sae
Ww ' one aw
2 | >=
| ee oe
t - *. —*
Ww 5 1 1 1 49 3 1525 2368 41 20 15 ae?
5 1 1 1 49 4 1833 2391 1 3 43 '
4 1 1 1 50 0 156 2399 1657 27 -1
5 1 1 1 50 1 156 2399 34 27 5 e
5 1 1 1 50 2 1409 2394 42 41 22 ee
5 1 1 1 50 3 1487 2394 42 41 24 ee
5 1 1 1 50 4 1733 2402 2 4 0 ;
5 1 1 1 50 5 1809 2403 4 9 0 )
4 1 1 1 51 0 156 2420 1593 47 -1
5 1 1 1 51 1 156 2427 34 37 16 E
5 1 1 1 51 2 1368 2442 26 14 3 a
5 1 1 1 51 3 1506 2420 54 47 38 ae
5 1 1 1 51 4 1744 2432 5 4 0
9 : cen ri #
= y EM a “
Oo rabh an’
e Px
< ‘
=a : :
< |
oc |_-
Oo xe tie ee
Lu \ PTA ane
Oo
>
ao
Ww
wnSection 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Page 11 of 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
a || 4
—— | ee ee RS a sen ee ele — +) |, as
+ SS pS +p
(i 4 | | f | ‘
| | \ | . 1 |
| | | i | :
\ :
| Bask | Co ins pod | | sai ais | :
‘ | | “ | ‘
— | space
belo | | ! 1 | Wand
lia et eesog dl nih eeneoninilissneneepeinet compensa morose tesimeitmersctilla 2 | 9
—_ i) eens L) pe cH — in _._.¥ La
= | 2 10 | / | 14 [ | |
3| \ breakout ; entry 3 3
2 | | sace TS y
i | hese) pg ies} | fed
oOo f : f A 2
TT ee ee i
i ' 09 07 01 f :
| tall ome > Rsasor K big data pod |
i | ri entry 7 | |
i: te I '
Lo |
| Yi ; |
— me —- —- — ——— —SSSSSS=— — oe —- —- -t-
a Ti + i _«@ ‘*f oni ;
| | saints } : aeommien: H ' |
a i __ room Se ; = : j —= — , ee _—. ia ‘ce,
mT Sa Oe eee -_
female rt le 3
|! Se Oe ee 1 |
i : future battery storag J. EdL Le et bs : rn secon esteem a
4 dlalalola, Talalale te
| f covered . 4 ’ t t ‘ |
Page 11 of 37Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Page 12 of 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
= - =~ #-| —_——-— go ano ____ = DEMOLITION LOAD-OUT a
- i. _—+ CONCRETE PUMP SET-UP LOCATION
ae = = —— — —— ><. LARGER MATERIAL DELIVERIES
} | | 2 - | a \ \
O ) CG SS i =O ANA
ry # “8 313 5
| | f————]_sushown ___ -\\ LOCATED IN SITE OFFICE
1 a a ! Cr “+ p |
| leeds Latoete| | Le Ut \ \ CY
P| |r proposed Tr, | i | | smaterauuavpown
‘ties —_—_—— ee a | Ay ! |
Sa A p | ft ft f | [ TT TT ft fT ft TT ' i 1 | =
TEMPORARY FENCING WITH SHADE CLOTH ———={_ Doses pcre SL ——————— ———— T Tha | | ! | o
aed 1 i i | =
TEMPORARY FENCING WITH ACOUSTIC BARRIER | | | | 1 70 : ae
a | ee } | f =
MATERIAL LAYDOWN AREA C__] i | nate i] | f °
VEHICLE GATES a Ee ' ‘renovation So YY
‘yt to existing || | a
PESONNEL ENTRY som Pt \ Péregian Beach o | / >
4 Community Hub | | 9
VEHICLE WAITING/DELIVERY ZONE NH | ' ' = a | 3
PE | ot accel |
1 ' }
5 (> ii a s |
LUNCH SHED INSIDE COMMUNITY HUB ! a = >
| Ft eee Pp |
le eS |
ABLUTION BLOCK | |
SITE OFFICE [ | | —$—$—<—$ Se e |
i \ ; ;
0 |e lll ae ‘ | |
| i |
1 peclenommnnnmamant | L anf tt) |
cca 4 | < oF
EMERGENCY ASSEMBLY [teat MOON
= oS | | |
—_————_— —— —— i o 0 : EXISTING BAR/STORE TO | |
' = BE UTILISED AS LUNCH 1 | |
renovation syHEp : |
_——>4 to existing 7 |
1 Peregian Beach | |
_—_ Digital Hub |
Page 12 of 37Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
2 SHIRE RESEAL PROGRAM -T000065 – TENDER ACCEPTANCE
Author Civil Works Maintenance Coordinator – Alexander Neville
Infrastructure Services Department
Index ECM / Project and Contract / T000065 Shire Reseal Program / Council
Reports
ECM / Subject / Contracting / Contracts/Projects
Attachments 1. Shire Reseal Program – 2022/2023 Financial year
2. T000065 – Final Evaluation – Portion A
3. T000065 – Final Evaluation – Portion B
EXECUTIVE SUMMARY
• Noosa Council has invited tenders from suitably qualified and experienced civil
construction contractors to establish a schedule of rates contract for the provision of
asphalt and bitumen reseals within the Noosa Council local government area.
• The contract was split into two (2) separable portions, Portion A – Asphalt Resurfacing,
Rehabilitation & Construction Program and Portion B – Bitumen Sealing.
• A total of five (5) tenderer’s provided submissions that were evaluated on a combination
of price and non-price elements to determine the most beneficial contractor.
RECOMMENDATION
That Council note the report by the Civil Works Maintenance Coordinator to the Services and
Organisation Committee Meeting dated 12 July 2022 and:
A. Award tender Shire Reseal Program - T000065 to the following contractors:
i. Portion A – Asphalt Resurfacing, Rehabilitation & Construction Program: to Allroad
Surfaces Pty Ltd
ii. Portion B – Bitumen Sealing: to RPQ Pty Ltd
B. Award the Contract for an initial term of up to three (3) years, with an option to extend
for two (2) further periods of up to twelve (12) months each. The option to extend will be
at Council’s own discretion and subject to the Contractor’s ability to meet the
requirements under the Contract.
REPORT
Noosa Shire Council is responsible for the ongoing maintenance and renewal of the sealed
road network. Roads nominated for resealing and rehabilitation are chosen based on
condition rating data in order to complete or prolong the working life of the asset.
Every road resurfacing project is carried out with the objective of minimising the impact on
residents and road users. Attachment 1 is a detailed list of the roads that have been identified
for resurfacing from 2022 to 2025. It should be noted that the list of projects is subject to
change based on a variety of circumstances, including, but not limited to, Council's capital
works program, cost of ‘rise & fall’ of bitumen, accelerated degradation, and environmental
influences.
Page 13 of 37
Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
1. Tender Process
An invitation to tender was distributed via VendorPanel for suitably qualified and experienced
civil construction contractors to apply, in order to establish a schedule of rates contract for the
provision of asphalt and bitumen reseals within the Noosa Council local government area.
The tender consisted of two separable portions as shown below:
i. Portion A – Asphalt Resurfacing, Rehabilitation & Construction; and Mill & Fill
Pavement Repairs;
ii. Portion B – Bitumen Sealing.
2. Tender Assessment
The tender evaluation panel carried out an assessment of five (5) tender submissions, listed in
alphabetical order:
1) Allen’s Asphalt Pty Ltd for (Portion A & B);
2) Allroad Surfaces for (Portion A);
3) BDA Infrastructure Pty Ltd for (Portion A);
4) RPQ North Coast Pty Ltd for (Portion B); and
5) Suncoast Asphalt Pty Ltd for (Portion A).
The tenders were evaluated utilising the following criteria:
• Price
• Financial Capability and Resourcing
• Contract Experience and Capacity
• Methodology
• Quality
• Health and Safety
• Environment and Sustainability
• Contribution to Local Economy
The evaluation methodology considered non-price elements (65% of the score) and a price
component (35% of the score).
2A. Portion A – Asphalt Resurfacing, Rehabilitation & Construction; and Mill & Fill
Pavement Repairs;
Portion A encompasses the financial majority of Council’s Reseal Program. This portion is
associated with asphalt resurfacing and pavement repairs. Most projects undertaken utilising
asphalt pavement are high order (arterial) or urban residential roads that are severely cracked
and require the existing surface to be removed and replaced.
Council currently prefers the use of a Poly-modified Binder Asphalt as its primary asphalt type,
this is due to its high surface friction value (skid-resistance), durability and its resistance to
flushing in summer heat. The Regional Roads Group, a group comprised of Sunshine Coast,
Moreton Bay, Noosa & Somerset Councils, as well as DTMR and LGAQ, are collaboratively
working with industry suppliers to produce a cost effective ‘green’ asphalt that will be more
environmentally friendly to produce without compromising on beneficial characteristics of the
road surface.
Page 14 of 37
Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Because this contract is a schedule of rates, based on road wearing surface type/treatment,
Council can option the use of asphalt produced with recycled material when this becomes
more economically viable.
Four (4) conforming tenders were evaluated for Portion A of the contract; Allen’s Asphalt,
Allroad Surfaces, and Suncoast Asphalt. BDA Infrastructure submitted an alternative
submission for Portion A. Allroad Surfaces were evaluated by the panel to have submitted the
most advantageous tender to Council, receiving the highest rating for both Price and Non-
Price elements assessed.
In addition to scoring the highest throughout this tender evaluation process, Allroad Surfaces
are currently contracted to Noosa Council under 1718T021 Road Resurfacing and
Rehabilitation (this contracts predecessor). During their contracted period, the company has
proven to be reliable and have produced quality work.
Allroad Surfaces is recommended as the preferred contractor for Portion A.
2B. Portion B – Bitumen Spray Sealing
Portion B is for bitumen spray sealing, a process typically utilised for rural roads. This has
been separated from Portion A as bitumen spray sealing utilises different plant & equipment
than asphalt paving. Two (2) conforming tenders were evaluated for Portion B of the contract;
Allen’s Asphalt & RPQ North Coast.
RPQ North Coast submitted the highest scoring tender to Council during the evaluation
process, their submitted price was considerably lower than Allens Asphalt Pty Ltd. Noosa
Council have used RPQ North Coast to perform this portion of the contract in the past, and
have performed well.
Both submissions offer the recommended option to use a ‘crumb rubber’ seal which utilises
rubber from recycled car tyres.
RPQ North Coast Pty Ltd is the recommended preferred contractor for Portion B.
3. Program
Once the contract is awarded, a program will be scheduled and works will commence as soon
as practical. In the interim, contract 1718T021 Road Resurfacing and Rehabilitation remains
available to Council until 25th July 2022.
4. Environment & Sustainability
Reclaimed Asphalt Pavement (RAP), is the by-product of profiling existing asphalt roads in
preparation for resurfacing. Allroads have identified their ability to lay asphalt containing RAP.
However, within current DTMR technical specifications, total RAP content cannot exceed 15%
for surfacing. Until this content percentage increases and becomes viable for the
transportation of RAP to asphalt production plants, Council will continue to utilise RAP on its
gravel roads.
RAP is currently being utilised on Council’s gravel roads as an alternative to the conventional
approach of adding more gravel product. The bitumen contained within the RAP binds
together the road surface providing better rideability and reducing the amount of dust
generated. This also enables maintenance budgets to extend, allowing for more gravel roads
to be re-sheeted across the shire without additional financial input.
Previous Council Consideration
Nil.
Page 15 of 37
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Finance
The adopted budget for the Shire Reseal Program in 2022/23 is $5.3m. Attachment 1 provides
a list of roads scheduled for reseal within this budget allocation.
Risks & Opportunities
This contract is required to start at the earliest opportunity to ensure the successful
contractors have time to complete the 2022/23 road resurfacing program. If this contract is not
awarded as quickly as feasible, there is risk that not all of the projects will be finished.
Additionally, if significant rainfall occurs during the term of this contract this could inhibit the
contractor completing the year’s projects by a preferred completion date of April 2023.
The Local Buy Panel Arrangement was used by Council to procure services under this
contract.
Consultation
External Consultation - Community & Stakeholder
Council will be in consultation with members of the public, businesses and organisations who
will be directly affected by road works once the contract has been awarded.
Internal Consultation
Nil.
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Support Director Director
Community Development X Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws X Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development X Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 16 of 37
Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Page 17 of 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Attachment 1 - Draft Shire Reseal Program 2022/23
Draft Shire Reseal Program 2022/23
Black Mountain
Black Mountain Road
Black Mountain Range Road to Property #201
Rosewood Lane
Pepper Berry Lane to Ash Lane
Tallowwood Place
Black Mountain Range Road to Property #50
Cooran
King Street
Prince Street to Railway Road
Cooroibah
Coral Fern Drive
McKinnon Drive to Property #36
Coral Fern Drive-Morning Dew Close Roundabout
(blank)
Devonstone Drive
Edington Drive to Property #64
Woodhaven Way to Edington Drive
Devonstone Drive-Adensfield Court Roundabout
(blank)
Edington Drive-Exford Court Roundabout
(blank)
Cooroy
Belleden Place-Northeden Court Roundabout
(blank)
Carruthers Court
Pearsons Road to End of Road
Hospital Lane
Maple Street to Victory Lane
Overlander Avenue
Page 17 of 37Section 18
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Page 18 of 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Ferrells Road to Property #30
Maple Street to Property #27
Pearl Street
Elm Street to Kauri Street
Cootharaba
Cootharaba Downs Road
Property #55 to Property #85
Tomkinsons Road
Start of Seal to End of Seal
Cudgerie
Blueberry Drive
Blueberry Drive to Crab Apple Drive
Cudgerie Drive-Blueberry Drive Roundabout
(blank)
Noosa Heads
Arkana Drive
Allambi Terrace to Lunar Crescent
Property #35 to Winbira Way
Banksia Avenue-Grant Street Roundabout
(blank)
Eugarie Street
Sunshine Beach Road to Nairana Rest
Links Drive-Resort Drive Roundabout
(blank)
Noosa Springs Drive
Bend in road to Leslie Drive
Noosa Springs Drive-Links Drive Roundabout
(blank)
Winbirra Way
Arkana Drive to End of Road
Noosaville
Beckmans Road-Swanbourne Way Roundabout
(blank)
Page 18 of 37Section 19
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Page 19 of 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Gibson Road-Thomas Street Roundabout
(blank)
James Street
Gympie Terrace to Elizabeth Street
James Street-Elizabeth Street Roundabout
(blank)
Swanbourne Way
Beckmans Road to Shire Drive
Sunshine Beach
Dolphin Bay Drive
Seaview Terrace to Seamist Court
Tewantin
Beckmans Road
#25 Beckmans Road (Parks Depot Entry) to Wentworth Street
St. Andrews Drive to #25 Beckmans Road (Parks Depot Entry)
Hilton Terrace
Hilton Esplanade to Eumundi Road
Niblick Street
St. Andrews Drive to Muirfield Crescent
Noosa Banks Drive
McKinnon Drive to Tingara Court
St Andrews Drive
Outlook Drive to Linksland Street
St Andrews Drive-Outlook Drive Roundabout
(blank)
Tinbeerwah
Dath Henderson Road
Cooroy Noosa Road to Worba Lane
Gumboil Road
Hamersley Lane to Property #56
Hamersley Lane to Sivyers Road
Pacific View Drive
Upland Court to End of Road
Page 19 of 37Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Page 20 of 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Attachment 2. T000065 — Final Evaluation — Portion A
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation (V.14-Dec-2021)
tonearm: teteeuimocam (tat umber conforming a Anemative Responses | s__ [Median ice/Fees After Comections 8 shorting
| + average riceees ter Conections &shortisting | 52253340 |
Nomcontorminetenders | Lowest pice/Fees (Pav After Corections& shortisting | 591917513 |
Conforming and Alternate Tenders Only 1 2 3 4 5 6 7 8 9 10
Australian Business Number (ABN) 49 103 076 508 27 713 032 044 66 639 585 069 38 126 601 241 69 136592 875
Nemne of Penderer (Respondent) Allens Asphalt Pty ind | “!!road Surfaces Pty amen hivawonee wuvaoeeen
jas per Respondent Details ABN al Diamond Asphalt Coast Asphalt
Date of Submission (as per VendorPanel) 09-May-22 09-May-22 09-May-22 09-May-22 09-May-22
Business Registered Address (City/State Only) Narangba, QLD Verrierdale, QLD Doonan, QLD Coolum Beach, QLD Narangba, QLD
Tendered Price (Excl GST) 5
5 1 1 1 13 6 1015 1002 115 21 95 953,113.66
5 1 1 1 13 7 1143 980 27 43 75 s 919,175.13 r $ 960,984.25 s
5 1 1 1 13 13 1765 1013 5 2 91 -
5 1 1 1 13 14 1810 980 26 43 35 s
5 1 1 1 13 15 1887 1002 133 21 89 1,148,066.56
4 1 1 1 14 0 428 1072 1597 69 -1
5 1 1 1 14 1 428 1072 76 69 93 PART
5 1 1 1 14 2 503 1072 24 69 44 A
5 1 1 1 14 3 537 1072 47 69 71 Non
5 1 1 1 14 4 595 1072 47 69 77 price
5 1 1 1 14 5 647 1072 115 69 84 elements
5 1 1 1 14 6 940 1076 178 49 27 eit
5 1 1 1 14 7 1113 1072 48 71 61 |
5 1 1 1 14 8 1225 1072 49 71 44 tae
5 1 1 1 14 9 1344 1077 7 21 66 |
5 1 1 1 14 10 1383 1076 184 52 0 Peytedeferdinde
5 1 1 1 14 11 1569 1072 24 71 92 |
5 1 1 1 14 12 1592 1072 90 71 27 tnde/en
5 1 1 1 14 13 1681 1072 96 71 26 tector
5 1 1 1 14 14 1799 1081 1 17 78 |
5 1 1 1 14 15 1811 1072 54 71 0 ted
5 1 1 1 14 16 1816 1076 209 52 0 /esSencnen
4 1 1 1 15 0 286 1148 2813 43 -1
5 1 1 1 15 1 286 1148 119 42 96 Evaluation
5 1 1 1 15 2 405 1148 97 42 96 Criteria
5 1 1 1 15 3 719 1148 127 43 93 Weighting
5 1 1 1 15 4 845 1148 47 43 92 (%)
5 1 1 1 15 5 948 1148 94 43 60 Weighted
5 1 1 1 15 6 1045 1148 54 43 93 Score
5 1 1 1 15 7 1171 1148 94 43 89 Weighted
5 1 1 1 15 8 1268 1148 54 43 94 Score
5 1 1 1 15 9 1400 1148 87 43 75 Weighted
5 1 1 1 15 10 1490 1148 54 43 94 Score
5 1 1 1 15 11 1616 1148 94 43 48 Weighted
5 1 1 1 15 12 1713 1148 47 43 95 Score
5 1 1 1 15 13 1845 1148 87 43 76 Weighted
5 1 1 1 15 14 1935 1148 54 43 94 Score
5 1 1 1 15 15 2067 1148 87 43 82 Weighted
5 1 1 1 15 16 2157 1148 54 43 94 Score
5 1 1 1 15 17 2290 1149 88 42 93 Weighted
5 1 1 1 15 18 2381 1149 53 42 95 Score
5 1 1 1 15 19 2512 1149 88 42 94 Weighted
5 1 1 1 15 20 2603 1149 53 42 80 Score
5 1 1 1 15 21 2735 1149 92 42 89 Weighted
5 1 1 1 15 22 2826 1149 53 42 89 Score
5 1 1 1 15 23 2951 1149 95 42 87 Weighted
5 1 1 1 15 24 3049 1149 46 42 95 Score
4 1 1 1 16 0 299 1211 2758 49 -1
5 1 1 1 16 1 299 1230 95 19 93 Financial
5 1 1 1 16 2 402 1230 111 24 92 Capability
5 1 1 1 16 3 519 1230 17 19 92 &
5 1 1 1 16 4 544 1230 122 24 82 Resourcing
5 1 1 1 16 5 694 1211 8 6 75 |
5 1 1 1 16 6 789 1217 33 43 91 5%
5 1 1 1 16 7 907 1211 12 9 65 ]
5 1 1 1 16 8 1006 1217 47 43 89 3.78
5 1 1 1 16 9 1231 1217 46 43 91 3.45
5 1 1 1 16 10 1442 1217 58 43 93 3.80
5 1 1 1 16 11 1665 1217 55 43 95 3.64
5 1 1 1 16 12 1887 1217 58 43 96 3.80
5 1 1 1 16 13 2109 1217 59 43 92 0.00
5 1 1 1 16 14 2335 1218 55 42 93 0.00
5 1 1 1 16 15 2555 1218 56 42 95 0.00
5 1 1 1 16 16 2773 1218 62 42 94 0.00
5 1 1 1 16 17 3011 1231 46 18 96 0.00
4 1 1 1 17 0 298 1275 2759 43 -1
5 1 1 1 17 1 298 1289 93 18 96 Contract
5 1 1 1 17 2 398 1289 120 22 93 Experience
5 1 1 1 17 3 526 1289 18 18 93 &
5 1 1 1 17 4 551 1289 93 23 96 Capacity
5 1 1 1 17 5 792 1275 36 43 92 10%
5 1 1 1 17 6 1009 1275 43 43 63 7.15
5 1 1 1 17 7 1219 1275 58 43 95 8.50
5 1 1 1 17 8 1439 1275 61 43 96 6.50
5 1 1 1 17 9 1661 1275 61 43 91 8.10
5 1 1 1 17 10 1899 1275 46 43 94 7.95
5 1 1 1 17 11 2109 1275 59 43 94 0.00
5 1 1 1 17 12 2331 1275 59 43 95 0.00
5 1 1 1 17 13 2554 1275 58 43 94 0.00
5 1 1 1 17 14 2776 1275 59 43 96 0.00
5 1 1 1 17 15 3011 1289 46 18 96 0.00
4 1 1 1 18 0 288 1334 2769 43 -1
5 1 1 1 18 1 288 1335 159 42 96 Methodology
5 1 1 1 18 2 776 1334 58 43 93 30%
5 1 1 1 18 3 989 1334 72 43 92 21.23
5 1 1 1 18 4 1218 1334 65 43 92 24.15
5 1 1 1 18 5 1434 1334 72 43 83 21.15
5 1 1 1 18 6 1656 1334 72 43 95 25.47
5 1 1 1 18 7 1879 1334 72 43 95 22.11
5 1 1 1 18 8 2109 1334 59 43 94 0.00
5 1 1 1 18 9 2331 1334 59 43 95 0.00
5 1 1 1 18 10 2555 1334 56 42 95 0.00
5 1 1 1 18 11 2788 1334 47 42 93 0.00
5 1 1 1 18 12 3011 1348 46 17 96 0.00
4 1 1 1 19 0 283 1394 2774 43 -1
5 1 1 1 19 1 283 1394 94 43 96 Quality
5 1 1 1 19 2 782 1394 44 43 83 5%
5 1 1 1 19 3 1009 1394 46 43 92 3.85
5 1 1 1 19 4 1219 1394 58 43 94 3.88
5 1 1 1 19 5 1442 1394 55 43 96 3.25
5 1 1 1 19 6 1665 1394 55 43 95 3.75
5 1 1 1 19 7 1887 1394 58 43 86 4.38
5 1 1 1 19 8 2109 1394 59 43 95 0.00
5 1 1 1 19 9 2331 1394 59 43 96 0.00
5 1 1 1 19 10 2554 1394 58 43 92 0.00
5 1 1 1 19 11 2776 1394 59 43 96 0.00
5 1 1 1 19 12 3011 1408 46 18 96 0.00
4 1 1 1 20 0 299 1453 2758 43 -1
5 1 1 1 20 1 299 1466 71 19 92 Health
5 1 1 1 20 2 377 1466 17 19 92 &
5 1 1 1 20 3 402 1466 69 23 96 Safety
5 1 1 1 20 4 782 1453 44 43 82 5%
5 1 1 1 20 5 998 1453 58 43 91 5.00
5 1 1 1 20 6 1219 1453 58 43 90 4.50
5 1 1 1 20 7 1454 1453 46 43 93 4.50
5 1 1 1 20 8 1665 1453 57 43 94 5.00
5 1 1 1 20 9 1887 1453 58 43 96 5.00
5 1 1 1 20 10 2109 1453 59 43 94 0.00
5 1 1 1 20 11 2331 1453 59 43 95 0.00
5 1 1 1 20 12 2554 1453 58 43 95 0.00
5 1 1 1 20 13 2776 1453 59 43 95 0.00
5 1 1 1 20 14 3011 1467 46 18 96 0.00
4 1 1 1 21 0 299 1511 2758 43 -1
5 1 1 1 21 1 299 1525 142 18 93 Environment
5 1 1 1 21 2 447 1524 17 19 93 &
5 1 1 1 21 3 472 1525 150 22 96 Sustainability
5 1 1 1 21 4 789 1511 33 43 92 5%
5 1 1 1 21 5 998 1511 55 43 94 3.38
5 1 1 1 21 6 1231 1511 46 43 92 3.75
5 1 1 1 21 7 1442 1511 55 43 95 3.45
5 1 1 1 21 8 1665 1511 55 43 89 3.80
5 1 1 1 21 9 1899 1511 46 43 86 4.38
5 1 1 1 21 10 2109 1511 59 43 91 0.00
5 1 1 1 21 11 2331 1511 59 43 96 0.00
5 1 1 1 21 12 2555 1512 56 42 96 0.00
5 1 1 1 21 13 2773 1512 62 42 94 0.00
5 1 1 1 21 14 3011 1525 46 18 96 0.00
4 1 1 1 22 0 298 1572 2759 43 -1
5 1 1 1 22 1 298 1585 140 19 96 Contribution
5 1 1 1 22 2 444 1587 23 17 96 to
5 1 1 1 22 3 475 1585 52 19 95 Local
5 1 1 1 22 4 535 1586 99 22 95 Economy
5 1 1 1 22 5 789 1572 33 43 91 5%
5 1 1 1 22 6 1010 1572 45 43 75 2.38
5 1 1 1 22 7 1231 1572 43 43 71 4.31
5 1 1 1 22 8 1454 1572 45 43 46 4.54
5 1 1 1 22 9 1665 1572 55 43 93 2.38
5 1 1 1 22 10 1889 1572 55 43 93 1.63
5 1 1 1 22 11 2109 1572 59 43 94 0.00
5 1 1 1 22 12 2331 1572 59 43 94 0.00
5 1 1 1 22 13 2554 1572 58 43 95 0.00
5 1 1 1 22 14 2776 1572 59 43 96 0.00
5 1 1 1 22 15 3011 1586 46 18 96 0.00
4 1 1 1 23 0 295 1630 2763 44 -1
5 1 1 1 23 1 295 1642 56 21 62 Total
5 1 1 1 23 2 356 1642 105 21 94 Technical
5 1 1 1 23 3 466 1644 62 19 94 Score
5 1 1 1 23 4 777 1631 51 43 95 65%
5 1 1 1 23 5 988 1631 74 42 89 46.75
5 1 1 1 23 6 1211 1631 73 42 96 52.53
5 1 1 1 23 7 1433 1631 74 42 95 47.19
5 1 1 1 23 8 1656 1631 73 42 95 52.14
5 1 1 1 23 9 1877 1631 78 42 91 49.24
5 1 1 1 23 10 2110 1631 56 42 91 0.00
5 1 1 1 23 11 2331 1630 59 43 95 0.00
5 1 1 1 23 12 2554 1630 62 43 96 0.00
5 1 1 1 23 13 2776 1630 59 43 95 0.00
5 1 1 1 23 14 3011 1644 47 18 96 0.00
4 1 1 1 24 0 430 1691 1522 43 -1
5 1 1 1 24 1 415 1691 140 43 96 Normalised
5 1 1 1 24 2 562 1691 105 43 96 Technical
5 1 1 1 24 3 673 1704 61 19 96 Score
5 1 1 1 24 4 740 1703 44 25 95 (Tn)
5 1 1 1 24 5 992 1691 69 43 94 57.85
5 1 1 1 24 6 1211 1691 72 43 92 65.00
5 1 1 1 24 7 1434 1691 72 43 94 58.39
5 1 1 1 24 8 1662 1691 65 43 93 64.51
5 1 1 1 24 9 1893 1705 59 18 95 60.92
4 1 1 1 25 0 371 1770 2772 40 -1
5 1 1 1 25 1 371 1792 90 18 35 a
5 1 1 1 25 2 702 1764 151 43 3 ~~...
5 1 1 1 25 3 902 1764 23 43 68 |
5 1 1 1 25 4 924 1764 79 43 88 Allens
5 1 1 1 25 5 1003 1764 76 43 83 Asphalt
5 1 1 1 25 6 1085 1764 37 43 59 Pty
5 1 1 1 25 7 1146 1764 80 43 54 Allroad
5 1 1 1 25 8 1228 1764 87 43 94 Surfaces
5 1 1 1 25 9 1318 1764 37 43 96 Pty
5 1 1 1 25 10 1354 1764 22 43 80 |
5 1 1 1 25 11 1375 1764 44 43 80 BDA
5 1 1 1 25 12 1422 1764 148 43 85 Infrastructure
5 1 1 1 25 13 1587 1764 115 43 56 RPQNorth
5 1 1 1 25 14 1701 1764 62 43 65 Coast
5 1 1 1 25 15 1766 1764 44 43 92 Pty
5 1 1 1 25 16 1809 1764 248 43 0 SuncoastAsphokPty.
5 1 1 1 25 17 2060 1764 69 43 39 #2
5 1 1 1 25 18 2135 1764 8 43 50 =
5 1 1 1 25 19 2178 1770 76 4 7 +
5 1 1 1 25 20 2293 1764 147 43 30 ~~~
5 1 1 1 25 21 2439 1764 324 43 30 SSS
4 1 1 1 26 0 359 1786 2577 56 -1
5 1 1 1 26 1 359 1786 68 50 45 PART
5 1 1 1 26 2 426 1786 34 50 45 B-
5 1 1 1 26 3 459 1786 60 50 96 Price
5 1 1 1 26 4 522 1786 101 50 93 element
5 1 1 1 26 5 622 1786 80 50 93 (Based
5 1 1 1 26 6 705 1786 26 50 96 on
5 1 1 1 26 7 734 1786 110 50 90 Average)
5 1 1 1 26 8 907 1831 26 11 89 +
5 1 1 1 26 9 1001 1793 44 43 82 Ltd
5 1 1 1 26 10 1143 1831 13 11 65 L
5 1 1 1 26 11 1225 1793 44 43 64 ltd
5 1 1 1 26 12 1366 1807 195 35 17 Ptvutd
5 1 1 1 26 13 1455 1795 48 51 81 t/as
5 1 1 1 26 14 1502 1807 59 35 81 Block
5 1 1 1 26 15 1589 1831 7 11 61 |
5 1 1 1 26 16 1595 1795 35 51 62 Ltd
5 1 1 1 26 17 1634 1807 157 35 51 t/asRPQNorth
5 1 1 1 26 18 1821 1808 43 34 33 Ltd
5 1 1 1 26 19 1867 1795 47 51 89 t/as
5 1 1 1 26 20 1914 1807 93 35 57 Suncoast
5 1 1 1 26 21 2257 1831 11 11 31 L
5 1 1 1 26 22 2478 1831 14 11 18 L
5 1 1 1 26 23 2702 1831 11 11 36 i
5 1 1 1 26 24 2923 1831 13 11 42 |
4 1 1 1 27 0 295 1837 1702 43 -1
5 1 1 1 27 1 295 1849 56 20 60 Total
5 1 1 1 27 2 358 1850 52 19 93 Fees
5 1 1 1 27 3 415 1848 42 25 95 (Pc)
5 1 1 1 27 4 793 1853 36 16 94 35%
5 1 1 1 27 5 953 1837 144 43 93 $953,113.66
5 1 1 1 27 6 1190 1837 128 43 96 $919,175.13
5 1 1 1 27 7 1413 1837 125 43 96 $960,984.25
5 1 1 1 27 8 1849 1848 148 24 89 $1,148,066.56
4 1 1 1 28 0 297 1895 2744 43 -1
5 1 1 1 28 1 297 1908 55 19 96 Price
5 1 1 1 28 2 357 1909 61 18 96 Score
5 1 1 1 28 3 1014 1895 36 43 96 104
5 1 1 1 28 4 1225 1895 49 43 93 108
5 1 1 1 28 5 1444 1895 51 43 96 103
5 1 1 1 28 6 1692 1909 14 18 66 0
5 1 1 1 28 7 1894 1895 42 43 82 85
5 1 1 1 28 8 2137 1909 15 18 61 0
5 1 1 1 28 9 2360 1909 14 18 58 0
5 1 1 1 28 10 2581 1909 15 18 68 0
5 1 1 1 28 11 2804 1909 15 18 60 0
5 1 1 1 28 12 3027 1909 14 18 66 0
4 1 1 1 29 0 297 1956 2744 43 -1
5 1 1 1 29 1 297 1968 128 20 96 Normalised
5 1 1 1 29 2 432 1969 54 19 95 Price
5 1 1 1 29 3 492 1969 61 19 96 Score
5 1 1 1 29 4 558 1968 47 25 79 (Pn)
5 1 1 1 29 5 1019 1956 23 43 55 97
5 1 1 1 29 6 1222 1956 51 43 95 100
5 1 1 1 29 7 1457 1956 33 43 43 96
5 1 1 1 29 8 1692 1970 14 18 58 0
5 1 1 1 29 9 1894 1956 42 43 95 79
5 1 1 1 29 10 2137 1970 15 18 58 0
5 1 1 1 29 11 2360 1970 14 18 53 0
5 1 1 1 29 12 2583 1970 14 18 66 0
5 1 1 1 29 13 2804 1970 15 18 52 0
5 1 1 1 29 14 3027 1970 14 18 65 0
4 1 1 1 30 0 296 2015 1656 42 -1
5 1 1 1 30 1 296 2026 112 25 55 Weighted
5 1 1 1 30 2 414 2027 55 20 94 Price
5 1 1 1 30 3 474 2028 61 19 96 Score
5 1 1 1 30 4 540 2026 52 25 96 (Pw)
5 1 1 1 30 5 993 2015 69 42 94 33.89
5 1 1 1 30 6 1211 2015 74 42 92 35.00
5 1 1 1 30 7 1434 2015 78 42 93 33.63
5 1 1 1 30 8 1893 2028 59 18 90 27.52
4 1 1 1 31 0 353 2075 1599 43 -1
5 1 1 1 31 1 353 2075 66 43 96 Total
5 1 1 1 31 2 418 2075 65 43 96 Score
5 1 1 1 31 3 482 2075 34 43 96 of
5 1 1 1 31 4 515 2075 65 43 96 price
5 1 1 1 31 5 579 2075 44 43 96 and
5 1 1 1 31 6 622 2075 44 43 96 non
5 1 1 1 31 7 665 2075 69 43 95 price
5 1 1 1 31 8 739 2075 110 43 96 elements
5 1 1 1 31 9 988 2075 72 43 72 9L74
5 1 1 1 31 10 1208 2075 84 43 96 100.00
5 1 1 1 31 11 1433 2075 72 43 96 92.03
5 1 1 1 31 12 1893 2089 59 18 76 88.44
4 1 1 1 32 0 552 2124 1479 82 -1
5 1 1 1 32 1 552 2124 89 82 38 rating
5 1 1 1 32 2 1498 2124 83 82 1 ee
5 1 1 1 32 3 1811 2128 220 59 24 4
4 1 1 1 33 0 1918 2289 289 44 -1
5 1 1 1 33 1 1918 2289 105 44 96 Page
5 1 1 1 33 2 2039 2290 48 34 96 20
5 1 1 1 33 3 2103 2289 42 35 96 of
5 1 1 1 33 4 2159 2290 48 34 95 37Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Page 21 of 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Attachment 3. T000065 — Final Evaluation — Portion B
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation (V.14-Dec-2021)
Ce
es ee
Noncontorminetenders |
Conforming and Alternate Tenders Only 1 2 3 4 5 6 7 8 9 10
Australian Business Number (ABN) 49 103 076 508 27713 032044 66 639 585 069 38 126 601 241 69 136 592 875
iteme of Tondover eepondontt Aiens Asphate pry ind) Nitoad Surfaces Py| “Tc as mack | indtles RPO Nort | Ln Yas Suncoast
jas per Respondent Details ABN _ Diamond Asphalt Coast Asphalt
Date of Submission (as per VendorPanel) 09-May-22 09-May-22 09-May-22 09-May-22 09-May-22
Business Registered Address (City/State Only) Narangba, QLD Verrierdale, QLD Doonan, QLD Coolum Beach, QLD Narangba, QLD
Tendered Price (Excl GST) 5
5 1 1 1 13 6 1055 985 112 43 96 23,979.73
5 1 1 1 13 7 1168 972 42 56 67 s _ — $ - 5 18,107.04 s
5 1 1 1 13 15 2036 1009 7 3 75 -
4 1 1 1 14 0 458 1070 1617 69 -1
5 1 1 1 14 1 458 1070 76 69 82 PART
5 1 1 1 14 2 533 1070 41 69 52 A--
5 1 1 1 14 3 573 1070 47 69 62 Non
5 1 1 1 14 4 625 1070 52 69 72 price
5 1 1 1 14 5 688 1070 110 69 82 elements
5 1 1 1 14 6 976 1074 180 49 31 ee
5 1 1 1 14 7 1154 1069 50 73 52 |
5 1 1 1 14 8 1193 1073 200 50 41 tm
5 1 1 1 14 9 1385 1069 25 73 68 |
5 1 1 1 14 10 1425 1073 186 53 0 Pevisdeferainc
5 1 1 1 14 11 1610 1069 26 73 65 |
5 1 1 1 14 12 1635 1069 49 73 40 tot
5 1 1 1 14 13 1683 1069 91 73 0 vera
5 1 1 1 14 14 1775 1069 67 73 12 north
5 1 1 1 14 15 1841 1078 7 18 67 |
5 1 1 1 14 16 1864 1074 211 52 0 tedcferSemanen
4 1 1 1 15 0 315 1146 2848 44 -1
5 1 1 1 15 1 315 1147 119 42 96 Evaluation
5 1 1 1 15 2 434 1147 98 42 94 Criteria
5 1 1 1 15 3 753 1146 127 43 93 Weighting
5 1 1 1 15 4 882 1146 45 43 92 (%)
5 1 1 1 15 5 992 1148 88 42 86 Weighted
5 1 1 1 15 6 1083 1148 50 42 95 Score
5 1 1 1 15 7 1217 1148 88 42 88 Weighted
5 1 1 1 15 8 1308 1148 50 42 88 Score
5 1 1 1 15 9 1443 1148 92 42 88 Weighted
5 1 1 1 15 10 1534 1148 50 42 94 Score
5 1 1 1 15 11 1662 1148 95 42 47 Weighted
5 1 1 1 15 12 1760 1148 46 42 94 Score
5 1 1 1 15 13 1894 1148 88 42 90 Weighted
5 1 1 1 15 14 1985 1148 53 42 95 Score
5 1 1 1 15 15 2112 1148 95 42 93 Weighted
5 1 1 1 15 16 2210 1148 53 42 95 Score
5 1 1 1 15 17 2344 1148 88 42 93 Weighted
5 1 1 1 15 18 2435 1148 50 42 95 Score
5 1 1 1 15 19 2569 1148 92 42 93 Weighted
5 1 1 1 15 20 2660 1148 50 42 93 Score
5 1 1 1 15 21 2795 1148 92 42 93 Weighted
5 1 1 1 15 22 2886 1148 50 42 94 Score
5 1 1 1 15 23 3014 1148 95 42 87 Weighted
5 1 1 1 15 24 3112 1148 53 42 96 Score
4 1 1 1 16 0 327 1210 2794 50 -1
5 1 1 1 16 1 327 1229 97 20 96 Financial
5 1 1 1 16 2 431 1230 112 23 92 Capability
5 1 1 1 16 3 550 1230 17 19 92 &
5 1 1 1 16 4 575 1230 123 23 96 Resourcing
5 1 1 1 16 5 727 1210 9 7 89 ]
5 1 1 1 16 6 817 1218 43 42 83 5%
5 1 1 1 16 7 943 1210 12 9 36 ]
5 1 1 1 16 8 1043 1218 50 42 91 3.78
5 1 1 1 16 9 1272 1218 46 42 91 3.45
5 1 1 1 16 10 1486 1218 56 42 95 3.80
5 1 1 1 16 11 1712 1218 56 42 90 3.64
5 1 1 1 16 12 1948 1218 45 42 71 3.80
5 1 1 1 16 13 2162 1218 56 42 96 0.00
5 1 1 1 16 14 2387 1218 56 42 96 0.00
5 1 1 1 16 15 2613 1218 56 42 96 0.00
5 1 1 1 16 16 2848 1218 47 42 95 0.00
5 1 1 1 16 17 3074 1230 47 19 96 0.00
4 1 1 1 17 0 326 1277 2795 42 -1
5 1 1 1 17 1 326 1289 94 19 95 Contract
5 1 1 1 17 2 427 1289 122 23 93 Experience
5 1 1 1 17 3 557 1289 18 19 93 &
5 1 1 1 17 4 582 1289 94 23 95 Capacity
5 1 1 1 17 5 826 1277 42 42 94 10%
5 1 1 1 17 6 1036 1277 56 42 88 7.15
5 1 1 1 17 7 1271 1277 45 42 95 8.50
5 1 1 1 17 8 1497 1277 45 42 96 6.50
5 1 1 1 17 9 1714 1277 53 42 94 8.10
5 1 1 1 17 10 1948 1277 46 42 94 7.95
5 1 1 1 17 11 2162 1277 56 42 94 0.00
5 1 1 1 17 12 2387 1277 56 42 96 0.00
5 1 1 1 17 13 2613 1277 56 42 96 0.00
5 1 1 1 17 14 2848 1277 47 42 95 0.00
5 1 1 1 17 15 3074 1289 47 19 96 0.00
4 1 1 1 18 0 316 1336 2805 42 -1
5 1 1 1 18 1 316 1336 165 42 96 Methodology
5 1 1 1 18 2 811 1336 57 42 93 30%
5 1 1 1 18 3 1042 1336 56 42 92 21.23
5 1 1 1 18 4 1267 1336 58 42 94 24.15
5 1 1 1 18 5 1492 1336 58 42 79 21.15
5 1 1 1 18 6 1717 1336 59 42 95 25.47
5 1 1 1 18 7 1931 1336 70 42 91 22.11
5 1 1 1 18 8 2162 1336 56 42 96 0.00
5 1 1 1 18 9 2387 1336 56 42 96 0.00
5 1 1 1 18 10 2613 1336 57 42 95 0.00
5 1 1 1 18 11 2848 1336 47 42 95 0.00
5 1 1 1 18 12 3074 1349 47 18 95 0.00
4 1 1 1 19 0 311 1397 2810 42 -1
5 1 1 1 19 1 311 1397 95 42 95 Quality
5 1 1 1 19 2 820 1397 42 42 85 5%
5 1 1 1 19 3 1043 1397 49 42 92 3.85
5 1 1 1 19 4 1271 1397 45 42 93 3.88
5 1 1 1 19 5 1486 1397 56 42 94 3.25
5 1 1 1 19 6 1712 1397 56 42 92 3.75
5 1 1 1 19 7 1947 1397 47 42 83 4.38
5 1 1 1 19 8 2162 1397 56 42 96 0.00
5 1 1 1 19 9 2387 1397 58 42 92 0.00
5 1 1 1 19 10 2613 1397 56 42 95 0.00
5 1 1 1 19 11 2848 1397 47 42 95 0.00
5 1 1 1 19 12 3074 1410 47 18 95 0.00
4 1 1 1 20 0 327 1456 2794 42 -1
5 1 1 1 20 1 327 1468 72 20 93 Health
5 1 1 1 20 2 406 1469 17 18 93 &
5 1 1 1 20 3 431 1468 71 24 95 Safety
5 1 1 1 20 4 823 1456 32 42 89 5%
5 1 1 1 20 5 1036 1456 57 42 96 5.00
5 1 1 1 20 6 1271 1456 45 42 91 4.50
5 1 1 1 20 7 1497 1456 45 42 95 4.50
5 1 1 1 20 8 1722 1456 47 42 94 5.00
5 1 1 1 20 9 1937 1456 58 42 95 5.00
5 1 1 1 20 10 2162 1456 56 42 96 0.00
5 1 1 1 20 11 2387 1456 56 42 92 0.00
5 1 1 1 20 12 2613 1456 56 42 96 0.00
5 1 1 1 20 13 2848 1456 47 42 95 0.00
5 1 1 1 20 14 3074 1469 47 18 96 0.00
4 1 1 1 21 0 327 1515 2794 43 -1
5 1 1 1 21 1 327 1528 144 19 93 Environment
5 1 1 1 21 2 477 1528 18 19 93 &
5 1 1 1 21 3 503 1528 151 23 95 Sustainability
5 1 1 1 21 4 823 1515 33 43 86 5%
5 1 1 1 21 5 1036 1515 57 42 94 3.38
5 1 1 1 21 6 1271 1515 47 42 93 3.75
5 1 1 1 21 7 1486 1515 56 42 95 3.45
5 1 1 1 21 8 1712 1515 56 42 75 3.80
5 1 1 1 21 9 1947 1515 47 42 81 4.38
5 1 1 1 21 10 2162 1515 56 42 96 0.00
5 1 1 1 21 11 2387 1515 56 42 93 0.00
5 1 1 1 21 12 2613 1515 57 42 93 0.00
5 1 1 1 21 13 2848 1515 47 42 95 0.00
5 1 1 1 21 14 3074 1528 47 18 96 0.00
4 1 1 1 22 0 326 1577 2795 42 -1
5 1 1 1 22 1 326 1589 142 19 96 Contribution
5 1 1 1 22 2 474 1591 23 17 95 to
5 1 1 1 22 3 505 1589 53 19 96 Local
5 1 1 1 22 4 567 1590 100 23 96 Economy
5 1 1 1 22 5 817 1577 43 42 93 5%
5 1 1 1 22 6 1047 1577 46 42 90 238
5 1 1 1 22 7 1271 1577 46 42 88 4.31
5 1 1 1 22 8 1486 1577 56 42 83 4.54
5 1 1 1 22 9 1712 1577 57 42 93 2.38
5 1 1 1 22 10 1939 1577 53 42 95 1.63
5 1 1 1 22 11 2162 1577 56 42 96 0.00
5 1 1 1 22 12 2387 1577 56 42 96 0.00
5 1 1 1 22 13 2613 1577 57 42 95 0.00
5 1 1 1 22 14 2848 1577 47 42 94 0.00
5 1 1 1 22 15 3074 1590 47 18 95 0.00
4 1 1 1 23 0 323 1636 2799 43 -1
5 1 1 1 23 1 323 1647 57 21 56 Total
5 1 1 1 23 2 385 1647 107 21 96 Technical
5 1 1 1 23 3 497 1648 62 20 96 Score
5 1 1 1 23 4 816 1636 51 43 85 65%
5 1 1 1 23 5 1032 1636 68 43 92 46.75
5 1 1 1 23 6 1251 1636 78 42 96 52.53
5 1 1 1 23 7 1476 1636 75 42 96 47.19
5 1 1 1 23 8 1709 1636 67 42 95 52.14
5 1 1 1 23 9 1926 1636 76 42 92 49.24
5 1 1 1 23 10 2162 1636 59 42 93 0.00
5 1 1 1 23 11 2383 1636 63 42 95 0.00
5 1 1 1 23 12 2613 1636 58 42 95 0.00
5 1 1 1 23 13 2840 1636 56 42 95 0.00
5 1 1 1 23 14 3074 1649 48 18 96 0.00
4 1 1 1 24 0 460 1698 1542 42 -1
5 1 1 1 24 1 460 1709 130 20 96 Normalised
5 1 1 1 24 2 594 1709 107 20 96 Technical
5 1 1 1 24 3 706 1710 62 19 96 Score
5 1 1 1 24 4 773 1708 45 26 96 (Tn)
5 1 1 1 24 5 1026 1698 71 42 96 57.85
5 1 1 1 24 6 1258 1698 68 42 93 65.00
5 1 1 1 24 7 1477 1698 78 42 91 58.39
5 1 1 1 24 8 1708 1698 68 42 94 64.51
5 1 1 1 24 9 1942 1710 60 19 95 60.92
4 1 1 1 25 0 400 1777 2808 45 -1
5 1 1 1 25 1 387 1772 68 54 32 PART
5 1 1 1 25 2 454 1772 37 54 32 B-
5 1 1 1 25 3 498 1798 30 24 96 Price
5 1 1 1 25 4 549 1772 27 54 95 el
5 1 1 1 25 5 649 1797 34 25 0 +B
5 1 1 1 25 6 748 1777 207 45 25 =
5 1 1 1 25 7 870 1797 7 25 65 )
5 1 1 1 25 8 940 1772 91 42 56 “Allens
5 1 1 1 25 9 1034 1772 85 42 84 Asphalt
5 1 1 1 25 10 1118 1772 43 42 47 Pty
5 1 1 1 25 11 1188 1772 78 42 68 Allroad
5 1 1 1 25 12 1269 1772 88 42 94 Surfaces
5 1 1 1 25 13 1360 1772 35 42 84 Pty
5 1 1 1 25 14 1419 1772 43 42 56 BDA
5 1 1 1 25 15 1465 1772 154 42 82 Infrastructure
5 1 1 1 25 16 1619 1772 126 42 51 |RPQNorth
5 1 1 1 25 17 1745 1772 67 42 77 Coast
5 1 1 1 25 18 1811 1772 46 42 77 Pty
5 1 1 1 25 19 1857 1772 179 42 10 SuncoastAsphok
5 1 1 1 25 20 2035 1772 71 42 36 Pty.
5 1 1 1 25 21 2112 1772 43 42 52 ==
5 1 1 1 25 22 2235 1772 98 42 33 ~~)
5 1 1 1 25 23 2347 1772 172 42 0 StCSsé‘“CS;
5 1 1 1 25 24 2536 1772 56 42 18 TCS
4 1 1 1 26 0 943 1810 2055 43 -1
5 1 1 1 26 1 943 1838 26 11 51 +
5 1 1 1 26 2 1050 1815 34 17 65 Ltd
5 1 1 1 26 3 1182 1838 13 11 0 L
5 1 1 1 26 4 1274 1810 37 30 61 itd
5 1 1 1 26 5 1408 1838 11 11 43 :
5 1 1 1 26 6 1421 1810 40 30 96 Pty
5 1 1 1 26 7 1468 1810 28 30 93 Ltd
5 1 1 1 26 8 1498 1810 50 30 92 t/as
5 1 1 1 26 9 1548 1810 56 30 83 Black
5 1 1 1 26 10 1634 1810 46 43 28 yled.
5 1 1 1 26 11 1677 1810 49 30 91 t/as
5 1 1 1 26 12 1729 1810 43 30 92 RPQ
5 1 1 1 26 13 1774 1810 68 30 96 North
5 1 1 1 26 14 1858 1838 14 11 0 -
5 1 1 1 26 15 1883 1814 31 18 85 Ltd
5 1 1 1 26 16 1914 1810 49 30 84 t/as
5 1 1 1 26 17 1964 1810 93 30 96 Suncoast
5 1 1 1 26 18 2085 1838 11 11 0 .
5 1 1 1 26 19 2311 1838 11 11 83 L
5 1 1 1 26 20 2535 1838 13 11 68 5
5 1 1 1 26 21 2761 1838 11 11 58 L
5 1 1 1 26 22 2985 1838 13 11 0 .
3 1 1 2 0 0 324 1845 2781 216 -1
4 1 1 2 1 0 324 1845 1480 43 -1
5 1 1 2 1 1 324 1856 56 21 94 Total
5 1 1 2 1 2 387 1858 53 19 92 Fees
5 1 1 2 1 3 444 1856 44 25 91 (Pc)
5 1 1 2 1 4 827 1845 36 43 95 35%
5 1 1 2 1 5 997 1845 130 42 96 $23,979.73
5 1 1 2 1 6 1688 1856 116 24 96 $18,107.04
4 1 1 2 2 0 326 1904 2779 43 -1
5 1 1 2 2 1 326 1916 55 20 96 Price
5 1 1 2 2 2 386 1917 62 19 96 Score
5 1 1 2 2 3 1049 1904 33 43 92 86
5 1 1 2 2 4 1287 1917 14 18 54 0
5 1 1 2 2 5 1512 1917 15 18 87 0
5 1 1 2 2 6 1728 1917 37 18 93 114
5 1 1 2 2 7 1964 1917 14 18 58 0
5 1 1 2 2 8 2189 1917 15 18 74 0
5 1 1 2 2 9 2415 1917 14 18 59 0
5 1 1 2 2 10 2639 1917 15 18 79 0
5 1 1 2 2 11 2865 1917 14 18 60 0
5 1 1 2 2 12 3091 1917 14 18 53 0
4 1 1 2 3 0 326 1966 2779 42 -1
5 1 1 2 3 1 326 1977 129 20 93 Normalised
5 1 1 2 3 2 461 1978 56 19 96 Price
5 1 1 2 3 3 522 1978 62 19 96 Score
5 1 1 2 3 4 589 1977 48 25 94 (Pn)
5 1 1 2 3 5 1046 1966 38 42 95 76
5 1 1 2 3 6 1287 1979 14 18 43 0
5 1 1 2 3 7 1512 1979 15 18 88 0
5 1 1 2 3 8 1713 1966 57 42 94 100
5 1 1 2 3 9 1964 1979 14 18 49 0
5 1 1 2 3 10 2189 1979 15 18 70 0
5 1 1 2 3 11 2415 1979 14 18 58 0
5 1 1 2 3 12 2639 1979 15 18 82 0
5 1 1 2 3 13 2865 1979 14 18 53 0
5 1 1 2 3 14 3091 1979 14 18 55 0
4 1 1 2 4 0 324 2025 1453 42 -1
5 1 1 2 4 1 324 2036 113 25 84 Weighted
5 1 1 2 4 2 444 2037 55 19 95 Price
5 1 1 2 4 3 504 2037 62 19 95 Score
5 1 1 2 4 4 572 2036 52 25 96 (Pw)
5 1 1 2 4 5 1033 2025 67 42 92 26.43
5 1 1 2 4 6 1718 2038 59 18 96 35.00
3 1 1 3 0 0 379 2087 1397 42 -1
4 1 1 3 1 0 379 2087 1397 42 -1
5 1 1 3 1 1 379 2087 71 42 96 Total
5 1 1 3 1 2 449 2087 64 42 96 Score
5 1 1 3 1 3 512 2087 32 42 96 of
5 1 1 3 1 4 544 2087 67 42 96 price
5 1 1 3 1 5 610 2087 46 42 96 and
5 1 1 3 1 6 656 2087 42 42 96 non
5 1 1 3 1 7 698 2087 70 42 96 price
5 1 1 3 1 8 773 2087 111 42 96 elements
5 1 1 3 1 9 1032 2087 68 42 93 84.28
5 1 1 3 1 10 1717 2099 59 19 93 99.51
3 1 1 4 0 0 594 2139 1613 194 -1
4 1 1 4 1 0 594 2139 1263 60 -1
5 1 1 4 1 1 594 2157 90 25 31 —
5 1 1 4 1 2 958 2139 223 60 42 2
5 1 1 4 1 3 1635 2139 222 60 5 8
4 1 1 4 2 0 1918 2289 289 44 -1
5 1 1 4 2 1 1918 2289 105 44 96 Page
5 1 1 4 2 2 2039 2290 42 33 96 21
5 1 1 4 2 3 2103 2289 42 35 96 of
5 1 1 4 2 4 2159 2290 48 34 96 37Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
3 GOVERNANCE FRAMEWORK
Author Governance Manager, Diana Stewart
Executive Services Department
Index ECM/ Subject 27.49 Corporate Governance
Attachments 1. Governance Framework
(50-page attachment provided separately to this agenda)
EXECUTIVE SUMMARY
Good governance is necessary in local government to ensure accountability, consistency and
transparency, and to support compliance with legislative and ethical obligations. Essentially,
good governance supports Council to make decisions and to act in the best interests of the
community.
Within this context, a key focus area in Council’s Corporate Plan 2017-2037 is to strengthen
our Governance Framework.1 In response, a new Governance Framework (the Framework)
has been developed to provide our community and Council with a strategic overview of our
current governance practices, our commitment to upholding integrity and to reinforce
participation in good governance.
Furthermore, the Framework has been independently reviewed by external consultants who
support the adoption of this Framework to deliver best practice in this area.
RECOMMENDATION
That Council note the report by the Governance Manager to the Services & Organisation
Committee Meeting dated 12 July 2022 and:
A. Adopt the Governance Framework.
B. Authorise the Chief Executive Officer (CEO), if required, to make any minor
amendments to the document prior to publication.
REPORT
1. Good governance
Governance is the process by which:
• decisions are made and implemented,
• an organisation achieves its goals and produces its outputs, and,
• the way organisations are directed, controlled and held to account.
Governance encompasses the system by which an organisation is controlled and operates,
and the mechanisms by which it, and its people, are held to account. Ethics, risk
management, compliance, accountability and administration are all elements of governance.2
Good governance is necessary in local government to ensure accountability, consistency and
transparency, and to support compliance with legislative and ethical obligations. Essentially,
1 Corporate Plan 2017-2037, Theme 5, Key focus area 12, p. 14.
2 Governance Institute of Australia.
Page 22 of 37
Section 23
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
good governance supports Council to make decisions and to act in the best interests of the
community.
2. Governance Framework
A key focus area in Council’s Corporate Plan 2017-2037 is to strengthen our Governance
Framework.3 In response, the Framework has been developed to provide our community and
Council with a strategic overview of our current governance practices, our commitment to
upholding integrity and to reinforce participation in good governance. Refer to Attachment 1.
The Framework is based on the local government principles outlined in section 4 of the Local
Government Act 2009 and sets out the systems and processes by which Council ensures that
it meets its obligations to the community. Therefore, all elected members and Council
employees must demonstrate a commitment to applying the governance principles when
undertaking the duties of their roles.
Within this context, the Framework articulates the various elements of good governance,
clarifies key roles between the political and administrative arms, and illustrates an appropriate
relationship between governance, risk management and organisational culture. In particular,
the Framework provides:
• An outline of Council’s key governance commitments,
• Council’s vision, values and culture and how they interact,
• Clear definitions and delineation of the roles and respective responsibilities of the
Council, Elected Members, the CEO and employees,
• Current effective governance arrangements, and
• Requirements for ethical leadership, decision-making and accountability.
The Framework has been independently reviewed by external consultants who support the
adoption of this Framework to deliver best practice in this area. The Framework has also been
reviewed by key internal stakeholders and the Executive Team before it was presented to the
Councillors in a Councillor Workshop on 26 May 2022.
3. Implementation strategy
The Framework will be implemented through a staged approach by the Governance Branch
which will include, but not limited to, the following:
• Mandatory training and awareness in respect of the Framework for all Council
employees via an online training module.
• Incorporation of the Framework in mandatory induction programs for councillors and
Council employees on the critical and most pertinent aspects of the Framework.
• Incorporation of elements of the Framework in Council’s Employee Code of Conduct
training to reinforce good governance practices.
While the Framework will provide guidance for councillors and Council employees, it will be
made available to the general public through the Council website to ensure that Council is
open, transparent and accountable in respect of its governance practices.
It is also important to note that the Framework is a dynamic document that will be periodically
reviewed and updated to reflect current practices. As such, any key changes made to the
Framework will be presented to Council for adoption.
3 Corporate Plan 2017-2037, Theme 5, Key focus area 12, p. 14.
Page 23 of 37
Section 24
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Previous Council Consideration
Nil.
Finance
Implementation of the Framework will be managed by the Governance Branch. Any costs
associated with training sessions to support the Framework may be sought from Council’s
corporate training budget.
Risks & Opportunities
This is an opportunity to strengthen Council’s current governance practices and reduce non-
compliance through education, training and awareness. Equally, it is a valuable way to
promote and increase public trust with our community.
Furthermore, implementation of a governance framework has been identified in Council’s
Strategic Risk Register as a key initiative to reduce legal and compliance risk.
Human Rights
In developing the Framework, the subject matter has been considered in accordance with the
requirements of the Human Rights Act 2019 (QLD). It is considered that the subject matter
does not conflict with any human rights and supports a human rights approach to decision-
making by Council.
As such, Council Officers will endeavour to act and make decisions under this Framework in a
manner that is compatible with human rights.
Consultation
External Consultation - Community & Stakeholder
Mead Perry Group
Internal Consultation
• Audit and Risk Committee
• Executive Team
• Councillor Workshop
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Support X Director X Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
X Director X Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
X Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 24 of 37
Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
4 COMMUNITY TENURE RENEWALS
Author Michelle Stirling, Property Officer
Hayley Jamieson, Property Officer
Corporate Services Department
Index ECM/46.01 Property Management/Leases
Attachments 1. Proposed Tenure for Community Organisations
EXECUTIVE SUMMARY
Each year Council is provided with a report which identifies expiring community leases to not-
for profit organisations and proposed new leases with Council. In accordance with the Local
Government Regulation 2012, Council may only enter into new lease agreements with
community organisations without undertaking a public tender if a Council resolution is
obtained. A list of the relevant community organisations is provided in Attachment 1.
RECOMMENDATION
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 12 July 2022; and
A. Authorise the Chief Executive Officer to enter into tenure renewal negotiations with
community organisations noted in Attachment 1, in accordance with the Community
Purpose Land and Infrastructure Tenure Policy; and
B. Apply the exception to the requirement for tendering under Section 236 (1) (b) (ii) of the
Local Government Regulation 2012 for disposal of a non-current asset other than by
tender or auction if the valuable non-current asset is disposed of to a community
organisation.
REPORT
The purpose of this report is to seek Council approval to enter into tenure arrangements with
two not-for-profit community organisations listed in Attachment 1. The tenure agreements will
be negotiated in accordance with the Community Purpose Land and Infrastructure Tenure
Policy endorsed by Council at the March 2015 Ordinary Meeting.
In accordance with the Local Government Regulation 2012 section 236, Council may dispose
of an interest in a non-valuable asset, including granting of a lease over land or a building
without the need to complete a tender process if a relevant exception applies.
Accordingly, the relevant exception is referenced in Section 236 (1) (b) (ii) whereby Council is
not required to go out for public tender given the purpose of the tenure is to community
organisations.
To apply this exemption a Council resolution is required.
Previous Council Consideration
Nil.
Page 25 of 37
Section 26
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Finance
Council requires formal tenure arrangements to ensure that effective asset management
arrangements and group obligations are documented including ongoing maintenance of
buildings and facilities in line with asset management plans.
Risks & Opportunities
Security of tenure is often a requirement of government agencies (including Council) operating
grant programs that community organisations access. Groups may potentially be overlooked
for funding opportunities for projects and programs which improve facilities and build
community capacity if secure tenure arrangements are not in place.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Community Development Manager
Community Development Officer
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Support Director Director
X Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health X Property
Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 26 of 37
Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
ATTACHMENT 1
Page 27 of 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
ATTACHMENT 1
Attachment 1 Proposed Tenure for Community Organisations
INewLease [Noosa BeschClassicCarClubInc | NIA Trustee | TrusteeLeasel ST Butler St, TEWANTINQLD 4565] Lot 372 MCH 3843]
INewLease [Cooroy Community Newspaper inc(CooryRag) | CONIA | Freehold | FreeholdLease] Ss MaryRiver Road, COOROYQLD4563[_ Lot 1 SP 242414!
Page 27 of 37Section 28
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
5 APPOINTMENT OF 2023 SHOW HOLIDAY
Author Chief Executive Officer, Scott Waters
CEO’s Office
Index ECM/ Subject/ Public Holidays - Noosa Show Day
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 12 July 2022 and request the Chief Executive Officer to apply to the
Office of Industrial Relations for the appointment of Friday, 8 September 2023 as a special
holiday for Noosa Shire.
REPORT
Under the Holidays Act 1983, the Minister can appoint, upon request by a local government, a
special holiday within a district. Holidays of this nature are usually appointed for an annual
agricultural, horticultural or industrial show.
The Noosa Country Show has traditionally been held annually on the second weekend in
September with planning underway for the 2023 Noosa Country Show on the weekend of 8-9
September 2023.
Requests for the appointment of a special holiday for 2023 are required to be submitted no
later than 30 July 2022. After consultation with the Noosa Show Society, it is proposed that
an application be made to the Minister to appoint Friday, 8 September 2023 as the Show
Holiday for Noosa Shire for 2023.
Previous Council Consideration
Nil.
Finance
Nil.
Risks & Opportunities
Nil.
Consultation
External Consultation - Community & Stakeholder
Noosa Show Society
Internal Consultation
Page 28 of 37
Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Nil.
Departments/Sections Consulted:
X Chief Executive Officer Community Services Corporate Services
X Executive Support Director Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 29 of 37
Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
6. REPORTS FOR NOTING BY THE COMMITTEE
6 MOBILE LIBRARY REPLACEMENT PLAN UPDATE
Author Rachel Oldfield, Branch Libraries Team Leader
Libraries & Galleries, Community Services Department
Index ECM/Subject/33.15 – Mobile Library
Attachments Nil
EXECUTIVE SUMMARY
After 16 years, the Noosa Mobile Library Service prime mover and trailer has reached its end
of life. In February 2021, Council endorsed a new Community Outreach Library Service model
to continue to offer outreach library services to hinterland and coastal areas that do not have a
branch library in close proximity. This new service model replaces the Mobile Library with a
hybrid of library services to extend the reach of library services in the community.
The tender processes for the new vehicle and library book-vending kiosks have now been
completed and the new service model is being implemented and on track to be within the
allocated capital works project budget.
The COVID-19 pandemic and supplier delays have resulted in project wide delays, affecting
the receipt of the new vehicle and Library kiosks. Despite the delays, the new service
continues to be implemented in a staged approach, with the library kiosks becoming
operational mid-2022 and the launch of the new outreach vehicle by the end of 2022.
Community consultation with users and non-users of the service has helped inform the
planning of this replacement model. Formal consultation showed strong support for new
alternative delivery methods and an overall positive response to the proposed service model.
Ongoing consultation with key stakeholders and community updates on the progress of the
replacement plan have continued throughout this project.
RECOMMENDATION
That Council note the report by the Branch Libraries Team Leader to the Services &
Organisation Committee Meeting dated 12 July 2022 on the update of the Mobile Library
replacement Project Plan.
REPORT
The purpose of this report is to provide an update on the implementation of the new
Community Outreach Service model.
1. Community Outreach Library Service Model
The new Community Outreach Library Service Model will replace the current Mobile Library
Service with a combination of different library service elements, including:
• A smaller, more versatile vehicle travelling around the shire on a weekly schedule.
• Two library ‘book-vending’ kiosks, located at Pomona and Peregian Beach.
• Bulk loans to partner organisations.
• Home Library delivery Service.
Page 30 of 37
Section 31
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
• A suite of library programs and workshops hosted at community organisations
throughout the shire.
The new Service aims to take advantage of new technologies, such as library kiosks, and the
flexibility of a smaller vehicle, to expand, and reshape the delivery of outreach library services,
as well as mitigating identified risks around resourcing, accessibility and legislative
requirements and responsibilities.
2. New Outreach Service Vehicle and Timetable
The new Outreach Service Vehicle provided by Varley, is a specially manufactured light-rigid
vehicle (Iveco Single Cab) with a library specific fit-out and holds 2,500 library items. The
vehicle is air-conditioned, has two nearside entry and exit points, internal windows, LED
lighting, a small staff desk and an alfresco area with external display shelving which will be
covered by a powered awning. Solar panels provide enough energy to operate the vehicle for
2-4 hours.
Confirmed exterior vehicle designs
Page 31 of 37
Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Confirmed interior vehicle
designs
External artwork for the exterior wrap of the new vehicle has been completed by Gregg
Dreise. Gregg is a proud descendant of the Kamilaroi and Euahlayi people of south-west
Queensland and north-west New South Wales. He has an existing and strong partnership
with Noosa Library Service, developed over many years through a shared connection with
children’s literature and indigenous storytelling. He is a local author and illustrator who has
written and illustrated a series of children’s books that showcase indigenous culture. He has
also delivered a range of literary and cultural workshops for the library service, passing on
culture, unity, and wisdom to the youth of our communities.
Gregg’s artwork is currently featured on the children’s library membership card. Building on
this work, his new design created for the outreach vehicle, ties in imagery that is
representative of the hinterland and coastal regions of the Noosa Shire. These designs will be
further utilised in other aspects of the Community Outreach Library Service model, including
part of the Library Kiosk graphic design.
Children’s Library Card designed by Gregg Dreise & one of his books
Page 32 of 37
Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Gregg Dreise’s artwork on the exterior sides of the new vehicle
Gregg Dreise’s artwork on the exterior front and back of the new vehicle
The associated Mobile Library Service timetable is also undergoing review with the aim to
move to a three-day, weekly timetable, while largely maintaining consistency with the current
days, locations, and times on the current timetable. The timetable review has involved initial
community consultation, and input from our Mobile Library operators. This three-day timetable
provides the Community Outreach Service with greater flexibility to schedule programs on
non-timetabled days and the ability for community bookings two days a week.
3. Library Kiosks/ Library BookShelf
The new Library Kiosks are called Lib-Cabinets and they are supplied by Quantum Library
Supplies. The kiosk integrates with our Library Management System enabling community
members to seamlessly browse and borrow library collection items.
Each Library Kiosk holds up to 200 items and has a simple touchscreen that guides users
through the borrowing and returns process. Library members can view the available collection
titles through the cabinet door, swipe their membership card to open the door and take the
Page 33 of 37
Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
items they want. The door automatically closes, and a confirmation docket is then printed
detailing the items borrowed. They system works in reverse when items are returned, and the
kiosk is re-stocked as books are borrowed and returned into the cabinet.
Library Kiosks will be hosted in the Community Houses at Pomona and Peregian Beach. As
part of the branding for the new outreach service, the new kiosk has been named the “Library
BookShelf”. This denotes a community feel, while ensuring clear alignment with the Noosa
Library Service. Additionally, the final graphic design artwork for the kiosk wrap has included
the original artwork designed by Gregg Dreise, to link in with the new outreach vehicle.
The Peregian Beach Kiosk has been successfully installed, with launch planning and
operational testing underway. The Pomona kiosk will be delivered late July and operational in
August 2022.
Library Kiosk recently installed at Peregian Community House
4. Outreach Programs
Library services have been enhanced through a suite of new, outreach library learning
programs delivered within the community. Since mid-2021, a range of digital literacy, early
literacy and cultural programs have been delivered at the Community Houses located in
Pomona and Peregian, as well as the Kin Kin hall. These programs have proven popular with
178 people attending these sessions. The intent is to continue these programs into the future,
extending the quantity and range of programs provided.
Gregg Dreise performing his Sing, Dance, Walk Together storytelling workshop
Page 34 of 37
Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
5. Project Timeline
Initially, the project was planned to be delivered through to December 2021 with the kiosks to
be launched in Sept/Oct 2021 and the new vehicle to be launched in December 2021. Due to
COVID and supplier delays, the kiosks will now be launched in July/August 2022 and the new
vehicle in late 2022.
Previous Council Consideration
Ordinary Meeting, 15 February 2021, Item 6, Page 21
That Council note the report by the Acting Manager of Libraries and Galleries to the Services
& Organisation Committee Meeting dated 9 February and
A. Endorse Option 3, the Community Outreach Library Service, as the replacement model
for the current Mobile Library service;
B. Request the CEO to undertake the necessary procurement processes to implement
Option 3 within the capital works budget allocation; and
C. Refer the operating budget to the 2021/22 budget process.
Finance
$700,000 is allocated in the Capital Works 2021/2022 program to fund the Mobile Library
replacement project. Market research and detailed project scoping estimated a total capital
project budget of approximately $630,000 would be required for the new hybrid outreach
model which covers the new vehicle, two library kiosks, infrastructure adjustments for the
kiosks, utilities, signage, and other ancillary project costs.
Page 35 of 37
Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
Completed tender processes for the new vehicle and kiosks have confirmed that this project is
in line with estimated costs and there are sufficient funds to complete this project within the
allocated Capital Works budget.
The project was initially planned to be expended over two financial years and completed by
the end of 2021/2022. Due to supplier delays associated with COVID-19, this project is now
due to be completed by January 2023, requiring a carry-over amount of approximately
$530,000 into the 2022/2023 Capital Works budget.
Risks & Opportunities
The COVID-19 Pandemic and supplier delays have resulted in project wide delays, affecting
the receipt of the new Community Outreach Vehicle and Library Kiosks. Delays to receiving
the new vehicle have resulted in the current Mobile Library remaining on-road past its end-of-
life. As such, the truck has experienced significant mechanical issues, and spent several
weeks off the road while being repaired.
To ensure continuity of service to our community during these times, a reduced service
delivered by the Noosa Library Service’s Homes Delivery Van has been provided. This van is
considerably smaller than the current Mobile Library truck and the new Community Outreach
vehicle, however, enables library members to collect reservations and browse and select from
a small collection. Transition to this alternative model of service has been managed through
clear communication with our Mobile Library community who have appreciated the
continuation of services.
The new Community Outreach Service model is highly anticipated by our community
members. It represents an exciting opportunity for Noosa Library Service to deliver innovative
library services using 21st century technologies. The new vehicle will provide a consistency of
service with minimal service interruptions caused my mechanical deterioration. It also opens
the opportunity for the Noosa Library Service to expand library services into the Noosa Shire
region and beyond the library’s physical walls.
Additionally, the launch of the new Community Outreach Service vehicle and kiosks represent
an opportunity for positive publicity and the potential to increase library membership rates
within the Noosa Shire.
Consultation
External Consultation - Community & Stakeholder
External consultation has taken place throughout this project, with strong initial external
community consultation occurring prior to initial recommendation adoption. This process
involved both current Mobile Library users and non-users and was essential in informing the
planning of the proposed model.
Throughout the project we have continued to work closely with the community and provide
progress updates via our Noosa Library Service webpage and social media platforms. There
has also been ongoing consultation with the Peregian and Pomona Community Houses,
where the Library Kiosks are to be located.
Internal Consultation
• Chief Executive Officer – Executive Services
• Director Community Services – Community Services
• Manager Community Services – Community Services
• ICT Manager – Corporate Services
• ICT Operations Officer – Corporate Services
Page 36 of 37
Section 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2022
• Procurement and Fleet Manager – Corporate Services
• Procurement and Contracts Advisor – Corporate Services
• Financial Services Manager – Corporate Services
• Building and Facilities Coordinator – Infrastructure Services
• Designer Capital Works – Infrastructure Services
• People and Culture Manager – Executive Services
• Communications and Community Engagement Manager – Executive Services
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer X Director X Director
Executive Support X Community Development X Financial Services
Community Facilities X ICT
X Libraries & Galleries X Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
X Director Director X Director
X Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment X Buildings and Facilities
Governance Economic Development Civil Operations
X People and Culture X Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
7. CLOSED SESSION
Nil.
Page 37 of 37