2016-02-11 Ordinary Meeting Minutes

Section 2

ORDINARY MEETING MINUTES                                               11 FEBRUARY 2016



1   ATTENDANCE & APOLOGIES

    COUNCILLORS
    Councillor N Playford, Mayor
    Councillor B Abbot
    Councillor S Bolton
    Councillor J Jurisevic
    Councillor F Pardon
    Councillor F Wilkie

    EXECUTIVE
    B de Chastel, Chief Executive Officer
    A Rogers, Director Community Services
    M Drydale, Director Planning & Infrastructure
    M Shave, Director Corporate Services

    APOLOGIES
    Councillor T Wellington


    The meeting commenced at 6.03pm




2   CONFIRMATION OF MINUTES
    Council Resolution
    Moved:            Cr Abbot
    Seconded:         Cr Bolton
    The Minutes of the Ordinary Meeting held on 14 January 2016 be received and confirmed.
                                                                                   Carried.




3   MAYORAL MINUTES

    Nil.




4   NOTIFIED MOTIONS

    Nil.




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Section 3

ORDINARY MEETING MINUTES                                                  11 FEBRUARY 2016


5    CONSIDERATION OF COMMITTEE RECOMMENDATIONS

AUDIT & RISK COMMITTEE RECOMMENDATIONS
5 FEBRUARY 2016 – Cr Wilkie, Cr Wellington, Scott Williams, Cameron Jaggers
External attendees:   Lawrence Liao and Denis Byram (Queensland Audit Office)

The following Recommendations from the Audit and Risk Committee were adopted
without further amendment.

Council Resolution
Moved:           Cr Wilkie
Seconded:        Cr Jurisevic
The Audit and Risk Committee recommendations dated 5 February 2016 be adopted.
                                                                                      Carried.


1    QUEENSLAND AUDIT OFFICE BRIEFING NOTE
     That Council note the Briefing Note provided by the Queensland Audit Office (QAO) to the
     Audit & Risk Committee meeting dated 5 February 2016 detailing the results of the 2014/15
     final external audit and planning underway for the 2015/16 external audit.


2    DRAFT RELATED PARTY DISCLOSURES GUIDELINE
     That Council note the report by the Financial Services Manager to the Audit and Risk
     Committee Meeting dated 5 February 2016 providing an update on the Draft Organisation
     Guideline – Related Party Disclosures and note that the Guideline will be reported back to
     a future Audit & Risk Committee meeting once it has been further developed.


3    NON-CURRENT ASSET POLICY
     That Council note the report by the Financial Services Manager to the Audit and Risk
     Committee Meeting dated 5 February 2016 providing the Draft Non-Current Asset Policy.


4    OVERVIEW OF BUILDING COMPONENTISATION
     That Council note the report by the Financial Services Manager to the Audit and Risk
     Committee Meeting dated 5 February 2016 providing information on the scope and
     methodology undertaken to facilitate the componentisation of Buildings.


5    OVERVIEW OF PARKS AND OTHER INFRASTRUCTURE REVALUATION
     That Council note the report by the Financial Services Manager to the Audit and Risk
     Committee Meeting dated 5 February 2016 providing information on the scope and
     methodology undertaken to facilitate the revaluation of Parks and Other Infrastructure.


6    RESPONSE TO ICT PENETRATION TEST RECOMMENDATIONS
     That Council note the report by the ICT Manager to the Audit and Risk Committee meeting
     dated 5 February 2016 providing an update on the outcomes of security penetration testing
     of Council’s ICT Systems conducted in December 2015.


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Section 4

ORDINARY MEETING MINUTES                                                 11 FEBRUARY 2016


7    RISK MANAGEMENT UPDATE
     That Council note the report by the Governance Advisor to the Audit and Risk Committee
     Meeting dated 5 February 2016 providing an update on Council’s Risk Management
     Program and request that the draft Combined Operational Assurance Plan be amended to
     reflect that the First line of defence also include all staff below Management level.

8    GOVERNANCE UPDATE AND T1 USER ACCESS
     That Council note the report by the Governance Advisor to the Audit and Risk Committee
     Meeting dated 5 February 2016 providing a Governance Update on the Draft Governance
     Framework, Financial Delegations Policy and T1 User Access Review and:
     1.   Request that the draft Noosa Council Governance Framework be expanded under
          “Key Features of Council’s Accountability Framework” to reference other high level
          frameworks and policies that exist; and
     2.   Request staff to investigate whether Council’s Financial Delegations Policy and
          Register could be amended to differentiate between operational and capital financial
          delegation limits.


9    INTERNAL AUDIT PROGRAM AND AUDIT ACTION ITEMS UPDATE
     That Council note the report by the Executive Manager to the Audit and Risk Committee
     Meeting dated 5 February 2016 providing an update on progress of the planned internal
     audits and the Register of Action Items, as provided at Attachment 1 to the report.


10   BUSINESS ACTIVITIES AND COUNCIL FACILITY PERFORMANCE 2014/15
     That Council note the report by the Director Corporate Services to the Audit & Risk
     Committee meeting dated 5 February 2016 providing an update on the performance of
     Council’s business activities and facilities for the 2014/15 year.


11   AUDIT AND RISK COMMITTEE SELF ASSESSMENT AND COMMITTEE MEMBERSHIP
     POST ELECTION
     That Council note the report by the Governance Advisor to the Audit and Risk Committee
     Meeting dated 5 February 2016 providing an overview of the Audit and Risk Committee’s
     self-assessment and a procedural update regarding Committee membership post 2016
     election.




                                                                                  Page 4 of 9

Section 5

ORDINARY MEETING MINUTES                                                   11 FEBRUARY 2016


INFRASTRUCTURE & SERVICES COMMITTEE RECOMMENDATIONS
2 FEBRUARY 2016 - Crs Sandy Bolton (Chair), Bob Abbot, Frank Pardon
Apologies: Cr Noel Playford
Other Councillors in Attendance: Cr Frank Wilkie, Cr Tony Wellington
The following Recommendations from the Infrastructure and Services Committee
were adopted without discussion or further amendment.

Council Resolution
Moved:           Cr Bolton
Seconded:        Cr Pardon
The Infrastructure and Services Committee recommendations dated 2 February 2016 be
adopted.
                                                                           Carried.

1    PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE - 2ND QUARTER 2015/16
     That Council note the report by the Director, Planning and Infrastructure to the
     Infrastructure & Services Committee Meeting dated 2 February 2016 providing an update
     on operations of the Planning and Infrastructure Department for the period 1 October 2015
     to 31 December 2015.

2    COOROY BELLI CREEK ROAD SLIP REPAIR - TENDER ASSESSMENT - 1516T040
     That Council note the report by the Civil Operations Technical Officer to the Infrastructure
     and Services Committee dated 2 February 2016 and award tender 1516T040 to SGQ Pty
     Ltd for a contract value of $268,658.00 (excl. GST).

3    CAPITAL PROGRAMME DELIVERY STATUS AS AT 31 DECEMBER 2015
     That Council note the report by the Asset Planning Coordinator to the Infrastructure &
     Services Committee Meeting dated 2 February 2016 providing an update on the status of
     the projects being delivered in the 2015/16 Capital Works Programme.

4    NOOSA TRAFFIC STUDY 2016 TO 2036
     That Council note the report by the Manager Infrastructure Planning and Design to the
     Infrastructure & Services Committee Meeting dated 2 February 2016 and adopt the findings
     and recommendations of the Noosa Traffic Study as prepared by Holland Traffic Consulting
     Pty Ltd.

5    2015/16 CHRISTMAS FREE HOLIDAY BUSES SUMMARY
     That Council note the report by the Project Officer to the Infrastructure & Services
     Committee Meeting dated 2 February 2016 providing an overview of the 2015/16
     Christmas Free Holiday bus service.

6    ELECTRIC BUS TRIAL UPDATE - JANUARY 2016
     That Council note the report by the Project Officer to the Infrastructure & Services
     Committee Meeting dated 2 February 2016 providing an update on the electric bus trial.

7    COMMUNITY SERVICES DEPARTMENT UPDATE - 2ND QUARTER 2015/16
     That Council note the report by the Director Community Services to the Infrastructure &
     Services Committee Meeting dated 2 February 2016 providing an update on the operations
     of the Community Services Department for the period to 1 October 2015 to 31 December
     2015.

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Section 6

ORDINARY MEETING MINUTES                                                     11 FEBRUARY 2016


PLANNING & ORGANISATION COMMITTEE RECOMMENDATIONS
2 FEBRUARY 2016 – Crs Joe Jurisevic (Chair), Tony Wellington, Frank Wilkie
Apologies: Cr Noel Playford
Other Councillors in Attendance: Nil

The following Recommendations from the Planning and Organisation Committee
were adopted without discussion or further amendment.

Council Resolution
Moved:           Cr Jurisevic
Seconded:        Cr Wilkie
The Planning and Organisation Committee recommendations dated 2 February 2016 be
adopted.
                                                                         Carried.



1    PLANNING & ENVIRONMENT COURT APPEAL 2/16 FOR A MATERIAL CHANGE OF
     USE FOR ANIMAL HUSBANDRY TYPE 2 (INTENSIVE POULTRY FARM) AND
     ENVIRONMENTALLY RELEVANT ACTIVITY (ERA 4 - POULTRY FARMING) SITUATED
     AT 136 TOP FORESTRY ROAD, RIDGEWOOD MCU12/0184
     That Council note the report by the Planning & Environment Manager to the Planning &
     Organisation Committee Meeting dated 2 February 2016, regarding Planning &
     Environment Court Appeal 2/16 and agree to defend the appeal.


2    DEVELOPMENT    APPLICATION  FOR   MATERIAL     CHANGE  OF   USE   -
     ENTERTAINMENT & DINING BUSINESS TYPE 1 - FOOD & BEVERAGES SITUATED
     AT 2 BOTTLEBRUSH AVENUE, NOOSA HEADS - MCU 15/0086
     That Council note the report by the Coordinator Planning to the Planning & Organisation
     Committee Meeting dated 2 February 2016 and defer consideration of Application No.
     MCU15/0086 for an Entertainment & Dining Business – Type 1 Food & Beverages at 2
     Bottlebrush Avenue, Noosa Heads to a future Council Meeting at the request of the
     applicant to allow it to provide further detail regarding the use of the outdoor dining areas.


3    WATERWAYS MONITORING IN THE NOOSA SHIRE
     That Council note the report by the Environment Officer (Rivers and Coast) to the Planning
     and Organisation Committee dated 2 February 2016 providing an overview of waterways
     monitoring in the Noosa Shire.


4    PROPOSED AUDIT OF ADVERTISING SIGNAGE
     That Council note the report by the Manager, Planning & Environment to the Planning &
     Organisation Committee Meeting dated 2 February 2016 regarding a proposed audit of
     advertising signage with the preferred approach being option 3 and with that option being
     referred for consideration in the 2016/17 budget process.




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Section 7

ORDINARY MEETING MINUTES                                                  11 FEBRUARY 2016


5    CORPORATE SERVICES DEPARTMENT UPDATE - 2ND QUARTER 2015/16
     That Council note the report by the Director Corporate Services to the Planning &
     Organisation Committee Meeting dated 2 February 2016 providing an update on operations
     of the Corporate Services Department for the period 1 October 2015 to 31 December 2015.


6    2015-16 NATIONAL COMPETITION POLICY REFORM APPLICATION
     That Council note the report by the Director Corporate Services to the Planning and
     Organisation Committee Meeting dated 2 February 2016 and
     A.   Apply the Full Cost Pricing reform option to the Waste Management business activity
          for the 2015/16 financial year in accordance with section 44(1)(b) of the Local
          Government Act 2009; and
     B.   Apply the Code of Competitive Conduct to the Holiday Parks business activity for the
          2015/16 financial year in accordance with section 47 of the Local Government Act
          2009.


7    WASTE MANAGEMENT BUSINESS ACTIVITY PUBLIC BENEFIT ASSESSMENT
     That Council note the report by the Director Corporate Services to the Planning &
     Organisation Committee Meeting dated 2 February 2016 and
     A.   Approve the draft Public Benefit Assessment report for the purpose of public
          consultation; and
     B.   Note that a report will be presented to a future Council meeting on the preferred
          business model.


8    JANUARY 2016 RATE LEVY
     That Council note the report by the Manager Revenue Services to the Planning &
     Organisation Committee Meeting dated 2 February 2016 providing an overview of the
     January 2016 Rate Levy.


9    EXECUTIVE OFFICE DEPARTMENT UPDATE - 2ND QUARTER 2015/16
     That Council note the report by the Executive Manager to the Planning & Organisation
     Committee Meeting dated 2 February 2016 providing an update on operations of the
     Executive Office for the period 1 October 2015 to 31 December 2015.


10   OPERATIONAL PLAN PROGRESS REPORT -2ND QUARTER 2015-16
     That Council note the report by the Chief Executive Officer to the Planning & Organisation
     Committee Meeting dated 2 February 2016 providing an update on progress with the
     implementation of the Operational Plan to 31 December 2015 and details of Council’s Key
     Performance Indicators.


11   LOCAL ECONOMIC PLAN IMPLEMENTATION PLAN
     That Council note the report by the Senior Economic Development Officer to the Planning
     & Organisation Committee Meeting dated 2 February 2016 and note the Noosa Shire Local
     Economic Plan – Implementation Plan.



                                                                                   Page 7 of 9

Section 8

ORDINARY MEETING MINUTES                                                    11 FEBRUARY 2016


GENERAL COMMITTEE RECOMMENDATIONS

8 FEBRUARY 2016 - Crs Frank Wilkie (Chair), Bob Abbot, Sandy Bolton, Joe Jurisevic,
Frank Pardon, Noel Playford, Tony Wellington


1   COMMUNITY GRANTS POLICY 2016/17
    Council Resolution
    Moved:           Cr Jurisevic
    Seconded:        Cr Pardon
    That Council note the report by the Community Development Coordinator to the General
    Committee Meeting dated 8 February 2016 and
    A.   Adopt the updated Community Grants Policy provided at Attachment 1 to the Report;
    B.   Allocate unspent water and sewerage funds from 2015/2016 to pay outstanding water
         bills from previous years and implement recommendations from recent hydrology
         reports undertaken for eligible not for profit community organisations; and
    C.   Repeal the current Festive Season Event Grants Policy.
                                                                                         Carried.


2   JANUARY 2016 YEAR TO DATE (YTD) COUNCIL FINANCIAL PERFORMANCE
    Council Resolution
    Moved:           Cr Bolton
    Seconded:        Cr Wilkie
    That Council note the report by the Manager Financial Services to the General Committee
    Meeting dated 8 February 2016 providing the January YTD financial performance report for
    the 2015/16 financial year.
                                                                                    Carried.


3   DECEMBER QUARTER BUDGET REVIEW
    Council Resolution
    Moved:           Cr Playford
    Seconded:        Cr Pardon
    That Council note the report by the Manager Financial Services to the General Committee
    Meeting dated 8 February 2016 and approve the requested changes to the budget for the
    2015/16 financial year, as outlined in Attachments 1 and 2 to the Report with the exception
    of Capital Works Project CP034 (Proposed Improvements to the Weyba Road / Reef Street
    intersection), with that project to be deferred until it is further considered by Council at a
    future meeting.
                                                                                         Carried.




                                                                                     Page 8 of 9

Section 9

ORDINARY MEETING MINUTES                                          11 FEBRUARY 2016


6    ORDINARY MEETING REPORTS

     Nil.




7    PETITIONS

     Nil.




8    CLOSED SESSION

     Nil.




9    NEXT MEETING

     The next Ordinary Meeting will be held on 10 March 2016 at the Council Chambers,
     9 Pelican Street, Tewantin commencing at 6pm.




10   MEETING CLOSURE

     The meeting closed at 6.16pm.




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