2018-03-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                      6 MARCH 2018


      activities, however, will occur under roof cover so wet-weather delays are not considered
      high risk for this project.
    Delays in obtaining final approvals. These have been built into the construction programme.
    Delays from complex activities such as mechanical plant replacement. This has been
      mitigated through previous investigations of similar scope of works and industry-advised
      timeframes for this type of activity being built into the programme.
    Delays in completing design activities, which in turn delay construction. Council intend to
      continue to use the original architectural designers on the project, to minimise potential for
      time delays and remove a ‘doubling-up’ of the design process as a consequence of starting
      over with a new architect.

Safety Risks;
    arete Australia will be appointed as the Principal Contractor and responsible for Workplace
      Health and Safety of the construction site. Prior to construction commencing, workplace
      health and safety and pedestrian and traffic management plans will be required to be
      submitted to Council for approval. Council will undertake regular audits on contractor
      compliance with these approved plans throughout construction.
    Council staff. Only licensed and accredited subcontractors will be used for this activity, and
      a safety management plan will be submitted for approval by them prior to commencement of
      this activity.

Scope & Quality Risk;
    The risk of meeting project objectives will be managed through Council staff reviews
      supported by specialist consultants who developed the technical and performance
      specifications.

Resource Risk;
    arete Australia have nominated a highly capable team for this project limiting the resourcing
      risks to this project. The addition of external superintendent and architectural/engineering
      consultants, mitigates the resourcing risk from Council.

External Consultation - Community & Stakeholder
Consultation for this project has been undertaken by library staff and overseen by Council’s
Libraries and Galleries Manager. Public displays of the proposed design, including a video fly-
through and a tentative library shut-down and construction schedule, have been made available to
the public via the Noosa Council website, along with a pop-up display at the library itself. A Project
News is also available on the Noosa Council website which is periodically updated.

Internal Consultation
Chief Executive Officer (via Capital Works Executive), Community Services (Community Facilities,
Libraries and Galleries) – internally they are the client; Corporate Services (Financial Services,
Procurement), Infrastructure Services (IPDD, Assets, B&F); Environmental & Sustainable
Development (Environmental Services), Executive Services (Community Engagement) Teams.


Departments/Sections Consulted:

     Chief Executive Officer       Community Services                         Corporate Services
 X   Executive Officer             Community Development                  X   Financial Services
     Executive Support         X   Community Facilities                       ICT
                               X   Libraries & Galleries                  X   Procurement & Fleet
                                   Local Laws                                 Property


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