2018-06-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                          12 JUNE 2018


16                       COUNCIL COMMITTEE MEETINGS
DOCUMENT INFORM AT ION




Author                               Chief Executive Officer, Brett de Chastel
                                     CEO’s Office

Index                                ECM/ Subject/ Council Meetings - General

Attachments                          Nil


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee meeting dated 12 June 2018 and:
A.                       Note that in future, the Planning and Environment Committee, Services and Organisation
                         Committee and General Committee meetings will note the movers and seconders of
                         motions in accordance with section 270 of the Local Government Regulation 2012;
B.                       Exempt the Planning and Environment Committee and Services and Organisation
                         Committees from the keeping of minutes pursuant to section 272 (6) of the Local
                         Government Regulation 2012 on the basis that the sole purpose of these Committees is to
                         provide recommendations to Council for consideration at its Ordinary Meeting (noting that
                         the outcomes of these meetings will record Councillor attendance, details of all items
                         deliberated on, details of any conflicts of interest or material personal interests declared by
                         Councillors, any changes to staff recommendations and the final recommendations to the
                         Ordinary Meeting made by these Committees); and
C.                       Exempt the General Committee from the keeping of minutes pursuant to section 272 (6) of
                         the Local Government Regulation 2012 on the basis that the sole purpose of this
                         Committee is to provide recommendations to Council for consideration at its Ordinary
                         Meeting (noting that the outcomes of the General Committee meeting will record Councillor
                         attendance, details of all items deliberated on, details of any conflicts of interest or material
                         personal interests declared by Councillors, any changes to staff recommendations and the
                         final recommendations to the Ordinary Meeting made by the General Committee).



REPORT
The purpose of this report is to address some technical requirements in relation to Council’s
compliance with the Local Government Regulation 2012.

1                        COUNCIL COMMITTEES
At the Post Election meeting on 5 April 2016, Council established a number of Standing
Committees. These Committees do not have the power to make decisions - their sole purpose is
to consider issues and make recommendations to Council for consideration at its monthly
Ordinary meeting. The final decision on all items is made by the full Council at its Ordinary
meeting.
The way in which we currently operate our Committees is not in strict compliance with the Local
Government Regulation.



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