2018-06-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                     12 JUNE 2018


6     STANDING ORDERS
As Councillors would be aware, it has been our intention to review our Standing Orders
notwithstanding the matters raised in this report. Our Standing Orders were originally adopted
very quickly following de-amalgamation and there are some inconsistencies/ improvements that
need to be made.
While it was originally intended to undertake a review of our Standing Orders 6 months ago,
Councillors have been advised that this review has been on hold pending the outcome of
legislation associated with the Belcarra local government reforms. Included in that reform
package are proposed mandated provisions to govern elements of Council meetings and it would
have been premature to review our Standing Orders until those mandated provisions were
published.
Now that the legislation has been passed, the Department of Local Government, Racing and
Multicultural Affairs has published consultation copies of model meeting procedures which
mandate how conflicts of interest and Council behaviour matters are to be dealt with in Council
and Committee meetings.
Further, the Department has also published for consultation a best practice guide for Standing
Orders for Council meetings including Standing Committees. Once these documents are
finalised by the State government following consultation (most likely to be in July), we will be in a
position to revisit our own Standing Orders to incorporate the new mandated provisions and also
draw upon the best practice guideline for Standing Orders published by the State government.
We should accordingly be in a position to commence this review of our Standing Orders in July or
August 2018.

Previous Council Consideration
Post election meeting, 5 April 2016, Item 2, Page 2
That Council note the report by the Chief Executive Officer to the Post Election meeting dated
5 April 2016 regarding the establishment of Standing Committees and the adoption of the Council
meeting timetable for the remainder of 2016 and:
1.    Approve the establishment of the Planning and Environment Committee, the Services and
      Organisation Committee, and the General Committee as Standing Committees under
      section 264 of the Local Government Regulation 2012, with the relevant roles and
      responsibilities identified in the Chief Executive Officer’s report;
2.    Appoint the following Councillors to each of the Committees:
          Planning and Environment Committee
            Councillor Wellington
            Councillor Jurisevic
            Councillor Jackson
            Councillor Stockwell
          Services and Organisation Committee
            Councillor Wellington
            Councillor Pardon
            Councillor Wilkie
            Councillor Glasgow
          General Committee
            The Mayor and all Councillors
3.    Note that pursuant to section 267 of the Local Government Regulation 2012, each
      Committee will appoint its own chairperson; and
4.    Adopt the times and dates of future meetings of the Council and Committees in accordance
      with the Meeting Calendar 2016 shown at Attachment 1 to the report, with all meetings to
      be held at the Council Chambers at Tewantin other than the Ordinary Meeting on 20
      October 2016 which will be held offsite at Cooroy.
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