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2017-03-07 Services & Organisation Committee Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 7 March 2017
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Frank Pardon (Chair), Jess Glasgow, Tony Wellington, Frank Wilkie
“Noosa Shire – different by nature”
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Full text of the other 54 sections
Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
REPORTS FOR CONSIDERATION OF THE COMMITTEE 3
1 1314T006 TRAFFIC CONTROL SERVICES - CONTRACT EXTENSION 3
2 1314T004 PAVEMENT MARKING SERVICES CONTRACT EXTENSION 5
3 EXPRESSIONS OF INTEREST FOR USE OF LOT 5 AT COOROY LOWER MILL
SITE 7
4 FLOATING LAND 2017 11
5 CONTRACT OF EMPLOYMENT - CHIEF EXECUTIVE OFFICER 16
6 NOOSAVILLE FORESHORE - COMMERCIAL JETTY LEASES &
ENCROACHMENTS ONTO COMMUNITY LAND 18
7 COMMERCIAL HIGH USE PERMITS - EXPRESSIONS OF INTEREST
ASSESSMENT CRITERIA 26
8 2017/18 NATIONAL COMPETITION POLICY REFORM APPLICATION 28
9 TRIAL - ADDITION OF FRUIT AND VEGETABLE WASTE TO GARDEN WASTE
BINS 30
REPORTS FOR NOTING BY THE COMMITTEE 33
10 CAPITAL PROGRAM DELIVERY STATUS - JANUARY 2017 33
11 WASTE MANAGEMENT - 6 MONTHLY REPORT 41
12 OVERVIEW OF JANUARY 2017 RATE LEVY 52
CLOSED SESSION -
Page 2 of 55
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 1314T006 TRAFFIC CONTROL SERVICES - CONTRACT EXTENSION
OCUMENT INFORM AT ION
Author Works Coordinator, Ed Hamill, Planning and Infrastructure
Index ECM/Project/1314T006 Traffic Control Services
ECM/Subject/Contracting/Road Construction
Attachments Nil
EXECUTIVE SUMMARY
Nil.
RECOMMENDATION
That Council note the report by the Works Coordinator to the Services & Organisation Committee
Meeting dated 7 March 2017 and authorise the execution of the final option under contract
1314T006 – Traffic Control Services to Aaction Traffic Control Pty Ltd for twelve (12) months
from 1 July 2017 to 30 June 2018.
REPORT
Council uses traffic control services to provide traffic control to the Noosa community. Under the
current contract’s terms and conditions, Council has the option to extend this arrangement for a
final term of up to twelve (12) months.
The Civil Operation Branch confirms the contract is being implemented effectively with a good
working relationship with the current incumbent; recommending the execution of the final
extension option.
The Traffic Control Services contract has been in effect since 1 July 2014, having been
competitively tendered for and successfully attained by Aaction Traffic Control Pty Ltd.
This contract was extended for a further twelve (12) month period commencing 1 July 2016 and
expiring on 30 June 2017.
It is proposed that Council exercise the following clause of the Conditions of Contract to extend
the contract for a final term of up to twelve (12) months:
‘1314T006 Conditions of Contract, Special Conditions clause 61.2. Extension of Contract:
• 62.2.1 At Council’s sole discretion and subsequent approval, the contract may be
extended to two (2) further terms of up to twelve (12) months. Council shall take into
account operational considerations, the Contractor’s past performance and proposed
pricing when determining whether to exercise any option to extend.’.
Following this final extension option, a new tender process for the requirements will released to
the open market, for a new contract term commencing 1 July 2018.
Page 3 of 55
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Previous Council Consideration
Ordinary Meeting 26 June 2014, Item 9, Page 4
That Council note the report by the Civil Operations Manager to the Infrastructure & Services
Committee Meeting dated 17 June 2014 and:
A. Award Contract 1314T006 for Traffic Control Services to Aaction Traffic Control Pty Ltd for
a two (2) year period commencing 1 July 2014 and expiring on 30 June 2016; and
B. Authorise the exercise of the option to extend the contract for a further period of up to
twelve (12) months, subject to:
1. Satisfactory performance by the contractor during the previous contract period;
2. Review of the contractor’s proposed rates for the subsequent 12 month period which
is to be undertaken at least two (2) months prior to the end of the contract period; and
3. Infrastructure & Services Committee approval at least one (1) month prior to expiry of
the contract period.
Finance & Risk
The approximate annual value for traffic control services is $430,000 (excl. GST).
Provision has been made within the Works Operations budget to allow for the extension of the
traffic control services contract.
Consultation
External Consultation - Community & Stakeholder
The current incumbent has provided formal notification that they are willing to continue the
contract under the above terms and conditions and Schedule of Rates from 1 July 2017 to 30
June 2018.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service X Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 4 of 55
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
2 1314T004 PAVEMENT MARKING SERVICES CONTRACT EXTENSION
DOCUMENT INFORM AT ION
Author Works Coordinator, Ed Hamill
Planning and Infrastructure
Index ECM/Subject/Road Construction
ECM/Project/1314T004 Pavement Marking Services
Attachments Nil
EXECUTIVE SUMMARY
Nil.
RECOMMENDATION
That Council note the report by the Works Coordinator to the Services & Organisation Committee
Meeting dated 7 March 2017 and approve the execution of the final option under contract
1314T004 – Pavement Marking Services to Suncoast Roadmarking for twelve (12) months from
1 July 2017 to 30 June 2018.
REPORT
Council uses pavement marking services to support the delivery of Council’s construction and
maintenance operation services. Under the current contract’s terms and conditions, Council has
the option to extend this arrangement for a final term of up to twelve (12) months.
The Civil Operations Branch confirms the contract is being implemented effectively with a good
working relationship with the current incumbent and is recommending the execution of the final
extension option.
The pavement markings contract has been in effect since 1 July 2014, having been competitively
tendered and successfully attained by Suncoast Roadmarking.
This contract was extended for a further twelve (12) month period commencing 1 July 2016.
It is proposed that Council exercise the following clause of the Conditions of Contract and extend
the contract for a final term of up to twelve (12) months:
‘1314T006 Conditions of Contract, Special Conditions clause 61.2. Extension of Contract:
62.2.1 At Council’s sole discretion and subsequent approval, the contract may be extended to
two (2) further terms of up to twelve (12) months. Council shall take into account operational
considerations, the Contractor’s past performance and proposed pricing when determining
whether to exercise any option to extend.’
Following this final extension option, a new tender process for the requirements will be released
to the open market, for a new contract term commencing 1 July 2018.
Page 5 of 55
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Previous Council Consideration
Ordinary Meeting 26 June 2014, Item 8, Page 4
That Council note the report by the Civil Operations Manager to the Infrastructure & Services
Committee Meeting dated 17 June 2014 and:
A. Award contract 1314T004 for Pavement Marking Services to Cook Family Holdings Pty
Ltd as trustee for The Cook Family Trust t/as Suncoast Roadmarking for a two (2) year
period commencing 1 July 2014 and expiring on 30 June 2016 and,
B. Authorise the exercise of the option to extend the contract for a further twelve (12)
months, subject to:
1. Satisfactory performance by the contractor during the previous contract period; and
2. Review of the contractor’s proposed rates for the subsequent 12 month period which
is to be undertaken at least two (2) months prior to the end of the contract period.
Finance & Risk
Suncoast Roadmarking has agreed the Schedule of Rates will remain as per the original contract
pricing with no CPI.
The approximate annual value for pavement marking services is $330,000 (excl. GST).
Provision has been made within the Works Operations budget to allow for the extension of the
pavement marking contract.
Consultation
External Consultation - Community & Stakeholder
The current incumbent has provided formal notification that they are willing to continue the
contract under the above terms and conditions and Schedule of Rates from 1 July 2017 to 30
June 2018.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service X Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 6 of 55
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
3 EXPRESSIONS OF INTEREST FOR USE OF LOT 5 AT COOROY LOWER MILL SITE
CUMENT INF ORM ATION
Author Property Advisor, Denis Wallace
Corporate Services
Index ECM/Subject/46.15 Use of Council Land
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 7 March 2017 and proceed to an Expression of Interest process for activation of
the Lower Mill site (Lot 5 SP213104) using the Expression of Interest Criteria and Assessment
Criteria as set out in the report.
REPORT
Council owns freehold land on Cooroy’s Lower Mill Road known as the Lower Mill Site, Lot 5
SP213104. The site houses community groups, including the Cooroora Woodworkers and
Sunshine Coast Camphor Laurel Timber Initiative, but also contains areas of open space, being
a riparian area along Cooroy Creek to the south and vacant industrial zoned land to the north of
the lot (refer figures 1 - 3 below).
Figure 1 – Locality Plan
Page 7 of 55
Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Figure 2 – Aerial Photograph
Figure 3 – Zoning Map Extract
Page 8 of 55
Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
The site is a key community land holding due to its position within the Lower Mill precinct and
proximity to Cooroy’s central business district. Council has previously considered various options
on the site but has no current plans for development.
An application was received in November 2016 (Council ref. MKT16/0001) for a Farmers &
Artisans market on the vacant land to the north of the site and also utilising adjacent Council land
for car parking (refer figure 4 below).
Figure 4 – Proposed Market Location
The application underwent internal Council stakeholder consultation, which indicated a market
would provide a suitable community use to activate the currently underutilised land. A market
would also align with Council’s Local Economic Plan by fostering rural enterprise and supporting
activity in Cooroy’s CBD.
Local government regulations require an open public tender process be undertaken prior to
allowing any ongoing exclusive use of the site, such as proposed by the market applicant. In
accordance with the regulations, it is recommended Council seek Expressions of Interest (EOI)
for community or commercial uses to activate the site. While potential uses may be broad
ranging, it is proposed to limit the EOI criteria to those that:
• Provide community activation of the space;
• Do not propose to permanently occupy the site or build infrastructure, which would prevent
other uses of the site (such as the Cooroy Fusion Festival); and
• Align with Council’s Corporate Plan.
The following assessment criteria and weightings are proposed:
• Track record and experience – 30%;
• Contribution to local community and local economy – 30%;
• Demonstrated community need/demand – 30%;
• Environmental sustainability and emissions reduction measures – 10%.
Page 9 of 55
Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
An EOI process will allow Council to conduct an open and transparent process to identify suitable
uses for the site. It may also identify multiple groups able to activate the space at different times.
Further reports will be made to Council once EOI applications are received and assessed.
The market applicant has been formally advised of Council’s inability to deal with it exclusively
and the need for an open tender process. The applicant will be invited to submit an EOI when
applications open.
Previous Council Consideration
Nil.
Finance & Risk
The report identifies legislative obligations Council must meet prior to allowing a party exclusive
use of community land.
Consultation
External Consultation - Community & Stakeholder
Legal advice was obtained in regard to commercial or community use of the site.
Internal Consultation
• Governance Advisor
• Procurement & Fleet Manager
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries X Procurement & Fleet
Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
X Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 10 of 55
Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
4 FLOATING LAND 2017
DOCUMENT INFORM AT ION
Author Libraries & Galleries Manager, Kerri Contini
Community Services Department
Index ECM/ Subject/ 33.11 – Floating Land
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Libraries & Galleries Manager to the Services & Organisation
Committee Meeting dated 7 March 2017 and
A. Agree to the proposal that Council coordinate and produce Floating Land 2017;
B. Request the CEO to commence planning for the delivery of Floating Land 2017 as outlined
in section 4 of the report; and
C. Refer consideration of the Floating Land budget initiative for $95,000 to the 2017/18 budget
process.
REPORT
The purpose of this report is to consider options for the Floating Land event in 2017 and
recommend an achievable option which meets community expectations and maintains the
reputation of the event.
1. Background
Floating Land is a site-specific arts festival occurring every two years featuring an outdoor
sculptural exhibition in the Noosa environment accompanied by themed public programming.
Floating Land was established in 2001 by former Noosa Regional Gallery Director, Kevin Wilson,
to explore the concept of art in the environment. It was the first environmental arts event of its
kind in Australia and has progressively developed to become internationally recognised and an
iconic event in the Noosa calendar.
Since inception, Council has coordinated the festival which has involved international, national
and local artists, communities, volunteers, arts organisations and the business sector. Over time
the scale and format of Floating Land has changed considerably. It has been produced at various
times of the year and has occurred in various locations including Boreen Point, Lake Cootharaba,
Noosa River, Noosa Woods, Kin Kin, Cooroy and Coolum Beach. The one element that has not
changed is its environmental focus.
2. Purpose
Floating Land is now one of the signature cultural events in the Noosa region. It is highly valued
by artists, visitors, academics, local businesses and the community for its inspiring artworks,
natural settings, collaborative engagement in the creative process, engaging programming,
informative discussion around topical environmental issues and lasting iconic images.
Page 11 of 55
Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
As a cultural event, Floating Land aims to:
• take artwork out of galleries and put it into outdoor, natural settings
• expose people to a diversity of artworks, particularly those people who would not ordinarily
engage with art
• explore environmental themes to educate people and potentially change behaviour
• provide a platform for international and national recognition for participating artists and the
Noosa landscape
• engage the community in the process of creating the pieces
• encourage conversations around topical environmental issues
• increase the skills and knowledge of local arts’ practitioners
Floating Land is different from other outdoor sculpture exhibitions such as Sculpture by the Sea,
Swell or Strand Ephemera because it requires a response to an environmental theme,
preferences ephemeral, environmentally sensitive artwork both in the making and the installation,
and does not offer sales of sculptural works.
These core purposes and unique elements are critical to its success and reputation.
3. Options for 2017
Floating Land was last held in 2015 and, as a biennial event, is due to be staged in 2017. Given
the vacant role of Gallery Director, staff have considered achievable options for 2017.
Option 1 - Postpone Floating Land until 2018
Option 1 would postpone Floating Land to 2018. This would reduce the workload pressure on the
existing Gallery team, reduce the cost implications and allow the new Gallery Director time to
oversee the development of the event. However, postponing the event would have a negative
impact on the “Floating Land” brand and elicit a strong negative reaction from the community and
arts sector.
Given the broad expectations of Council in delivering this signature event, this option is not
recommended.
Option 2 – Preliminary Floating Land activity in 2017 leading to a main event in 2018
Option 2 proposes hosting some preliminary Floating Land activities in 2017 leading up to a main
Floating Land event and exhibition in 2018. The 2017 activities would include a small Regional
Gallery exhibition and an artist-in-residence program. This option is achievable within the
ordinary Gallery budget, it delays the major cost to 2018, involves local artists and is a
reasonable workload for the existing Gallery team. It also ensures that the major event will have
the oversight of the new Gallery Director.
While this option is operationally easily achievable, it will most likely induce a negative
community reaction and impact on the event’s reputation particularly relating to visitors who
come to see Floating Land, only to be disappointed by the minimal offering. It is also likely that it
will then be difficult to re-gain momentum for 2018. In addition, there is potential for a
disappointing minor event to bring negative connotations towards the new Gallery Director who
will have commenced in the role, which will not be helpful for their transition into the role.
Given the potential negative impact of this option, it is not recommended.
Page 12 of 55
Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Option 3 – Complete but modest Floating Land event in 2017
Under this proposal Floating Land 2017 would return to its foundation principles with a focus on
the Noosa river and its environment. It would comprise four main elements:
• an outdoor sculptural exhibition in Noosaville;
• a major Regional Gallery exhibition;
• public programs; and
• a community managed component at Boreen Point.
This option will retain Floating Land as a significant arts event in Noosa calendar in line with
community expectations, maintain the positive brand and is achievable with a relative modest
budget.
There will be challenges in staging the event particularly regarding the lead time availability and it
is unlikely that external funding will be able to be obtained. Staff are confident however, that an
event at least equal to the success of Floating Land 2015 can be delivered.
Staff believe this option is reasonably achievable and therefore it is recommended.
4. Proposed Floating Land 2017
In developing a proposed program for Floating Land 2017 staff have undertaken a review of past
Floating Land events considering their strengths, successes, challenges and response to the
core purposes and values. They have considered input from a wide range of stakeholders from
the past two iterations of Floating Land, including visitors, partnership organisations, artists,
businesses, volunteers and staff.
The aim of this review was to determine a model for 2017 which would meet community
expectations, maintain the reputation of this signature event and be achievable within a
reasonable budget and the timeframe available.
Based on this review it is therefore proposed to hold Floating Land in September and October
2017 with a theme of “Lost & Found”.
Floating Land 2017 will incorporate the following components:
a) Outdoor sculptural exhibition: Council will commission outdoor sculptural installations to be
located primarily along the Noosa river foreshore. This location has been selected as it
logistically easier to manage than other locations and will attract a large audience without
the need to provide additional infrastructure or services such as transport, food outlets or
hygiene facilities.
b) Noosa Regional Gallery exhibition: Council will curate exhibitions in all three gallery spaces
which reflect the theme “Lost & Found”.
c) A community managed component at Boreen Point: A contribution of $15,000 will be
provided to an incorporated association to independently manage and deliver a Floating
Land component at Boreen Point. This will provide a key avenue for artists and community
to work together to produce this unique element.
d) Professional development: Workshops and master classes will be offered to increase the
knowledge and skills of local artists.
e) Public program: A modest public program will be offered including theming the September
Gallery and Library school holiday programs in line with Floating Land.
f) Ancillary events through partners: Key local organisations such as the Butter Factory will
host companion events to link with the main Floating Land program.
g) Digital trail: In keeping with the innovative history of Floating Land, a digital trail will be
developed to guide visitors along the sculptural exhibition, enhancing the overall
experience.
Page 13 of 55
Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
In order to meet this timeframe, Council will need to commence planning within the next four
weeks including appointing an external project officer, advising key stakeholders and undertaking
an Expression of Interest process to select an organisation to deliver the Boreen Point
community component.
The provision of $15,000 funding for the Boreen Point component will be conditional on the
chosen association meeting Council event permit requirements.
Previous Council Consideration
Nil.
Finance & Risk
The costs to deliver Floating Land grew considerably through the period 2009 – 2013 as the
program was markedly expanded. The 2013 iteration cost in excess of $420,000 excluding
internal staffing costs. The budget was supplemented through the attraction of external grant
funding.
In 2015 Noosa Council produced a modest but successful Floating Land for $110,400 excluding
internal staffing costs. External grant funding was applied for but was unsuccessful with feedback
given that the event was now well established and in its current format not a priority for funding.
The key cost drivers which escalate Floating Land delivery include project staff, artists’
commission fees, travel and accommodation when interstate or international artists are
commissioned, complex logistics and programming, and marketing.
The proposed 2017 event aims to build on the model for 2015 which limited these cost drivers
enabling a successful event to be delivered within a more reasonable budget.
The proposed budget to deliver Floating Land 2017 includes:
Project Staffing $55,000
External Exhibition including commissioned works $37,000
Gallery Exhibition $6,000
Programming $6,000
Marketing $5,000
Photography/videography $5,000
Boreen Point community managed component $15,000
General project delivery $5,000
Total $134,000
This budget will be sourced from the following:
2016/17
Gallery exhibition budget $13,000
Savings from Gallery budget $12 500
RADF Allocation $7,500
2017/18
Proposed new initiative $95,000
Business as usual exhibition budget $6,000
Total $134,000
2016/17 funds will primarily be used to employ a project officer to assist with curating and
delivering the exhibition and provide the first half the contribution to the association chosen to
deliver the Boreen Point component.
Staff will explore revenue opportunities to reduce the bottom line cost. Fee paid programming will
be incorporated. External grant funding opportunities will be explored however revenue through
this source cannot be guaranteed.
Page 14 of 55
Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Consultation
External Consultation - Community & Stakeholder
Floating Land stakeholders from the past two iterations in 2013 and 2015 including artists,
visitors, businesses and volunteers.
Local arts organisations including Cooroy Butter Factory Arts Centre, Noosa Open Studios and
Friends of Noosa Regional Gallery.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support x Community Development ICT
x Libraries & Galleries Procurement & Fleet
Local Laws x Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 15 of 55
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
5 CONTRACT OF EMPLOYMENT - CHIEF EXECUTIVE OFFICER
DOCUMENT INFORM AT ION
Author Executive Manager, Debra Iezzi
Executive Office
Index ECM / Subject / 27.10 CEO Governance and Administration
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Executive Manager to the Services & Organisation
Committee Meeting dated 7 March 2017 and:
A. Enter into a new contract of employment with Mr Brett de Chastel, Chief Executive Officer
Noosa Council, for a further four-year term commencing 3 February 2018 and terminating
on 2 February 2022 with the same terms and conditions as the existing contract; and
B. Authorise the Mayor to execute the employment contract on Council’s behalf.
REPORT
The Chief Executive Officer, Mr Brett de Chastel was appointed by Council resolution dated 13
January 2014. Mr de Chastel’s contract of employment was for a four-year term commencing on
3 February 2014 and terminating on 2 February 2018.
Pursuant to clause 4 of the current contract, the Council and/or Mr de Chastel shall initiate
discussions to enter into a contract for a further term not later than nine months prior to date of
termination of the contract. In addition, Council will make a decision to finalise those discussions
not later than six months prior to the expiry of the term of the contract.
Mr de Chastel by letter dated 3 February 2017 notified Council of his desire to initiate discussions
for a further contract of employment.
Approval is sought from Council for the execution of a new contract of employment with Mr de
Chastel, Chief Executive Officer, for a further four-year term commencing 3 February 2018 and
terminating on 2 February 2022 with the same terms and conditions as the existing contract.
Previous Council Consideration
Ordinary Meeting 13 January 2014, Item 8.1, Page 5
That Council note the late report by the Recruitment Consultant to the Ordinary Meeting dated 13
January 2014 and appoint Mr Brett de Chastel to the position of Chief Executive Officer of the
Noosa Council.
Finance & Risk
Provision for the salary expense will be included within the 2017-18 budget.
Page 16 of 55
Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
The Mayor and Chief Executive Officer, Mr Brett de Chastel were consulted on this matter.
Departments/Sections Consulted:
X Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 17 of 55
Section 18
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
6 NOOSAVILLE FORESHORE - COMMERCIAL JETTY LEASES & ENCROACHMENTS
ONTO COMMUNITY LAND
DOCUMENT INFORM AT ION
Author Property Advisor, Denis Wallace
Corporate Services
Index ECM/Subject/46.16 Use of State Land
Attachments 1. Noosa River Foreshore Reserves Layout Plans
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Advisor to the Services & Organisation Committee
meeting dated 7 March 2017 and authorise the Chief Executive Officer (CEO) to:
A. Write to the Queensland Government (DNRM) confirming Council’s support of their
proposed compliance action to ensure its lease holders remain within approved lease
areas and uses are for marine facilities purposes;
B. Write to commercial jetty leaseholders along Gympie Terrace advising them to cease
encroachments onto reserve land; and
C. Seek to develop a Memorandum of Understanding between DNRM and Council to
establish:
1. a regular compliance inspection program of commercial river leases identified in
Figure 1 of the report; and
2. a process by which the parties consult prior to consenting to any new sub-leases or
uses.
REPORT
Background
The Noosaville Foreshore area is one of the most popular recreational areas in the shire. The
parks and community facilities on the southern bank of the Noosa River, principally along Gympie
Terrace, are highly utilised by locals and visitors, and surrounding areas are established as key
accommodation and restaurant precincts.
Upgrades made by Council to the foreshore parks and infrastructure in the year 2000 were very
successful and contributed to escalating recreational use. The area now accommodates
significant competing recreational and commercial demands, particularly during peak holiday
times.
The Noosaville foreshore area is comprised of a series of recreational parks and adjacent road
reserve. The parks extend from Chaplin Park in the west to Pelican Beach Park to the east (see
layout included as Attachment 1). The parks are State land dedicated as recreation reserves,
with Council the nominated trustee. Council’s role as trustee is to manage the land and ensure
any uses are consistent with the recreation reserve purpose.
A number of longstanding State commercial jetty leases are also established along the foreshore.
In total there are 14 commercial leases between the Tewantin Memorial Park to the west and the
Sofitel Hotel (Noosa Parade) to the east - see Figure 1 below. The leases are predominantly
over water (i.e. beyond the high water mark) but most include a portion of foreshore land.
Page 18 of 55
Section 19
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Increasing recreational use of the foreshore has supported increasing commercial activity from
within the leases.
Figure 1 – Commercial Jetty Lease Locations
The Department of Natural Resources & Mines (DNRM) issues the leases and is responsible for
their management. Most leases were recently renewed for 30 years. New lease conditions
decreased the specificity of previous conditions that limited number of vessels and intensity of
use. However, standard lease conditions still require:
• Use the lease for marine facility purposes only;
• Compliance with State & Local Government laws;
• Lessees to obtain necessary approvals for structures; and
• Development and use of the land to be consistent with the Planning Scheme and
requirements of Council.
DNRM does not specifically define marine facilities purposes but recent amendments to The
Noosa Plan have included a definition, further detailed below.
Noosa Plan Provisions
Under The Noosa Plan the land along the foreshore area is zoned Open Space Conservation,
with the portions of the leases extending over the water taking on the same zoning as the
adjacent foreshore. The intent of the Open Space Conservation Zone is to maintain the natural
open space environmental values of the area, which warrant conservation and for these areas to
be appropriately managed to the general exclusion of development.
Amendments to The Noosa Plan that took effect in October 2016 further support this zoning
intent and specifically require the following:
O27 Commercial development on and adjacent to the Noosa River is designed to:
a) Provide for uses for marine facility purposes only;
b) Be compatible with the scenic values of the waterway;
c) Provide a high level of amenity, including ensuring low ambient noise levels;
d) Not increase the overall scale and intensity of commercial operations;
e) Ensure no additional commercial leases on the Noosa River;
Page 19 of 55
Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
f) Ensure no net increase in the gross floor area of buildings or structures;
g) Use materials, natural finishes and colours that blend with the surrounding natural
landscape; and
h) Reflect the character and setting of the locality (such as timber and tin construction
with a traditional pitched roof design).
O28 Commercial development does not extend beyond existing commercial lease areas.
S28.1 Development does not increase the overall footprint of commercial jetties and structures.
Marine facility purpose is defined by the Noosa Plan as “…a commercial facility relating directly
to boating”. Coffee shops and the like are not covered by the marine facility purpose definition
and are identified as inconsistent with the zoning intent for the foreshore.
Historically, it is understood many of the commercial facilities along the foreshore established
prior to the Integrated Planning Act 1997, when planning schemes did not apply to State land,
and have no development approval in place. Instead these commercial facilities rely on their
existing use rights to operate, which are protected and legislated for under the Sustainable
Planning Act 2009. While the lease holders are able to undertake some minor improvements to
their commercial facility without triggering the need for a development approval under the
planning scheme, any material change of use and/or expansion of these businesses would
require a Development Permit for Material Change of Use.
Land Act 1994
The Land Act 1994 (and Land Regulations 2009) is the applicable Queensland Government
legislation governing use of the recreation reserve and the commercial lease areas. One of the
principles under the Act is that land for community purposes is to be retained and protected to
allow the ongoing community purpose. DNRM’s Secondary Use of Trust Land policy provides
guidance to trustee’s on use of trust land under section 52(3) of the Act.
Under the policy, actions not in accordance with the purpose of the recreation reserve are
deemed inconsistent actions. Prior to allowing an inconsistent action the trustee and DNRM must
be satisfied the inconsistent action will not diminish the purpose of the reserve and will not have
an adverse effect on any business in the area.
Upcoming Noosaville Foreshore Land Use Master Plan
In response to increasing demands for recreational, community and commercial use of the
foreshore, Council is undertaking a Master Planning exercise to assist future decisions regarding
use of the foreshore. Consultation with the Noosa community and key stakeholders will be a key
element of the project. Uses within commercial lease areas will also be considered in order to
inform future planning scheme provisions. Tenders were recently sought from suitably qualified
consultants to undertake the work and the contract was awarded in late February. The final Land
Use Master Plan is scheduled to be complete by October 2017.
Current Commercial Encroachments onto Public Reserves
Opportunities for increased trade have resulted in the spread of equipment and furniture from a
number of the commercial businesses beyond lease areas and onto public reserves. The
encroachments contravene:
• Council’s Local Law 1, which prohibits commercial use of public land without a permit; and
• The Sustainable Planning Act 2009 in relation to The Noosa Plan requirements for the
Open Space Conservation Zone.
Council has been concerned with the commercial encroachments over recent years and has
previously:
• Conducted Audits in December 2015 and January 2016 confirming encroachments existed
and a degree of “creep” had occurred; and
• Written to lease holders in 2016 instructing them to rectify encroachments.
Page 20 of 55
Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
In December 2016 compliance officers from the DNRM and Council undertook a joint audit of 8
leases along Gympie Terrace. Council’s Compliance Officer observed that a number of leases
had further encroachments beyond lease boundaries compared to the previous Council audits.
Encroachments included tables and chairs, signage, rental boats, kayaks, jet skis, and the like
(refer example in Figure 2 below).
Figure 2 – Example of Rental Jet Ski & Watercraft Encroachments onto Foreshore Reserve
The audit also indicated unapproved structures have been erected and a number of the
businesses have substantially expanded and / or changed their business in breach of The Noosa
Plan and the Sustainable Planning Act 2009. New seating areas have been provided; the number
of seats has increased significantly and the sale of coffee and food now represents a substantial
part of some businesses and could not be considered ancillary or consistent with existing use
rights. This is of particular concern given businesses opposite on Gympie Terrace have been
required to obtain development approvals; provide on-site car parking to meet parking demand;
and pay infrastructure contributions toward the major infrastructure networks.
DNRM Response
Council officers met with senior DNRM staff in February 2017 to discuss the audit findings and
the Department’s proposed course of action. The Department raised concerns with the number
of commercial uses within the leases that may not be for marine facilities purposes, such as
cafés, a massage business and bicycle hire. It also noted the extent of encroachments onto the
Council controlled recreation reserves. DNRM advised it intends to write to lessees seeking them
to:
• Remove encroachments from the park reserves and ensure they operate from within
approved lease areas;
• Demonstrate uses being conducted are for marine facilities purposes; and
• Direct lessees to cease uses clearly identified as not for marine facilities purposes.
Proposed Council Response
It is recommended Council take further action to rectify the encroachments to ensure the
commercial lessees comply with Noosa’s Local Laws, The Noosa Plan and Council meets its
land management obligations as trustee of the reserves. Removal of encroachments is also
desirable prior to commencing community engagement for the upcoming Noosaville Foreshore
Page 21 of 55
Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Land Use Master Plan project because the consultation should not be sidetracked by unlawful
foreshore uses.
Further consideration of the uses within lease areas will be made by DNRM and through the
Noosaville Foreshore Land Use Master Plan project. DNRM will also be an important stakeholder
during the development of Master Plan.
Ongoing Foreshore Management Considerations
The potential to develop a Memorandum of Understanding (MOU) was discussed at the February
2017 meeting with DNRM officers. The intent of an MOU would be to jointly agree obligations
and ongoing cooperation relating to the management and monitoring of commercial jetty leases.
DNRM and Council currently have a close working relationship at senior staff level, reflected by
the recent joint compliance audit. An MOU is proposed to ensure enduring cooperation on this
important issue and might include:
• Agreement for DNRM and Council to complete regular compliance audits of commercial
river leases and adjacent park reserves; and
• Early consultation between DNRM, as land owner of the commercial lease areas, and
Council, as trustee of the adjacent park reserves, regarding any proposals for sub-leases
or new activities within the commercial lease areas to avoid future non-compliance or
encroachments.
Previous Council Consideration
Nil
Finance & Risk
Failure to undertake compliance measures will further entrench existing commercial activity
encroachment onto the community purpose recreation reserve along the Noosaville foreshore
and may compromise the outcomes of the Land Use Master Plan project.
Consultation
External Consultation - Community & Stakeholder
DNRM has been consulted, as detailed in the report.
Internal Consultation
• Property Manager
• Manager Planning & Environment
• Planning Scheme Project Manager
• Development Compliance Officer
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources X Planning & Environment
Sustainability X Strategic Land Use Planning
Page 22 of 55
Section 23
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Attachment 1
Page 23 of 55
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
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Page 23 of 55Section 24
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Page 24 of 55
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
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Page 24 of 55Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
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Page 25 of 55Section 26
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
7 COMMERCIAL HIGH USE PERMITS - EXPRESSIONS OF INTEREST ASSESSMENT
CRITERIA
DOCUMENT INFORM AT ION
Author Property Advisor, Denis Wallace
Corporate Services
Index ECM/Subject/34.61 Commercial Use of Community Land
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 7 March 2017 and
A. Adopt the Expresion Of Interest (EOI) application assessment criteria and weightings as
detailed in the report.
B. Agree to proceed to the public EOI process for the Commercial High Use Permits.
REPORT
A report updating the process and timing for Commercial High Use (CHU) permits in Noosa
under Council’s Commercial Use of Community Land Policy was provided to the Services &
Organisation Committee on 7 February 2017. Current CHU permits expire on 30 June 2017 and
Council intends to seek Expressions of Interest (EOI) by April 2017 to allow applications to be
assessed and new permits to commence on 1 July 2017.
During discussions at the February Committee meeting it was suggested the proposed
assessment criteria for EOI applications could better align with Noosa Council’s recently adopted
Corporate Plan 2017-2037, particularly its emissions reduction and environmental sustainability
principles.
The current assessment criteria and weightings (used in 2014) are:
• Track record – 50%
• Current capital investment (if applicable) and future investment plan - 30%
• Contribution to local community, local economy and industry affiliations – 20%
• Activity Management Plan (Risk and Quality Control) – 0% (submitted but not scored)
As a result of discussions at the February Committee meeting it is proposed to adopt the
following amended assessment criteria for EOI applications:
• Track record – 40%
• Current capital investment (if applicable) and future investment plan - 20%
• Contribution to local community and local economy, and industry affiliations – 20%
• Activity Management Plan (Risk and Quality Control) – 10%
• Commitment to emissions reduction and environmental sustainability – 10%.
Page 26 of 55
Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Previous Council Consideration
Ordinary Meeting, 16 February 2017, Item 12, Page 3
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 7 February 2017 and adopt the updated Commercial High Use Permit fees
effective 1 July 2017, as detailed in the report with an amendment to the proposed fee for the
Beach Hire – Rock Wall activity to retain the current fee level of $1,561.10.
Ordinary Meeting, 1 May 2014, Item 12, Page 3
That Council note the report by Coordinator Property and Land Management to the General
Committee Meeting dated 28 April 2014 and:
A. Repeal the Commercial Use of Community Land Policy that transferred to the Noosa
Council from the Sunshine Coast Regional Council under the Local Government
(Deamalgamation Implementation) Regulation; and
B. Approve the Commercial Use of Community Land Policy as attached to the report by
Coordinator Property and Land Management to the General Committee Meeting dated 28
April 2014 with dot point 5, under the heading “Guiding Principles”, to be amended to read
– “A permit holder may only be granted a maximum of two permits from the range available
to reduce the likelihood of a monopolistic permit environment while providing the
opportunity for added local employment”.
Finance & Risk
CHU permits are a high profile part of Council’s land management role as:
• There is a high level of competition between applicants;
• The activity locations are highly desirable community lands that are well patronised by
tourists and locals; and
• There can be equity conflict between commercial businesses and permit holders providing
like services (i.e. if there is an impact on commercial businesses leasing premises at
commercial rates).
Competitors have previously taken complaints to the CMC and Ombudsman for investigation
regarding the transparency and rigour of the permit process.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Nil.
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 27 of 55
Section 28
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
8 2017/18 NATIONAL COMPETITION POLICY REFORM APPLICATION
DOCUMENT INFORM AT ION
Author Director Corporate Services, Michael Shave
Corporate Services Department
Index ECM/ Subject/ Financial Management / Accounting/ National Competition
Policy
Attachments Nil
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Director Corporate Services to the Services & Organisation
Committee Meeting dated 7 March 2017 and
A. Apply the Full Cost Pricing reform option to the Waste Management business activity for
the 2017/18 financial year in accordance with section 44(1)(b) of the Local Government Act
2009; and
B. Apply the Code of Competitive Conduct to the Holiday Parks business activity for the
2017/18 financial year in accordance with section 47 of the Local Government Act 2009.
REPORT
The Local Government Act 2009 requires Council to decide each financial year whether to apply
National Competition Policy (NCP) reform to its identified business activities.
Certain activities of Council are required to be identified as business activities if they trade in
goods and services that could potentially be delivered by a private sector firm for the purposes of
earning profits in the absence of Council’s involvement. They do not include the non-business,
non-profit activities of Council such as the libraries, aquatic centre, parks maintenance etc.
The primary purpose for Councils to apply NCP reforms to its business activities is to assist in
removing anti-competitive conduct, encourage greater transparency in the operation of its
competitive activities and improve the allocation of Council’s limited resources.
A number of different reform options are provided under legislation for application to identified
business activities. Commercialisation or Full Cost pricing reforms are generally applied to larger
or financially significant business activities, whereas the Code of Competitive Conduct is applied
to the smaller or prescribed business activities.
The general premise to consider is that the larger the Council business activity the larger the
potential financial impact on the local economy and potential competitors, and hence greater
level of reform applied to ensure ongoing competitive neutrality.
1. Business Activity Classification
Expenditure thresholds are published each financial year by the Department of Local
Government, Community Recovery and Resilience, and councils are required to determine if any
of their activities deemed competitive in nature are classified as either a significant business
activity based on the definition under the Local Government Regulation 2012, or a prescribed or
Page 28 of 55
Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
smaller business activity when implementing the Competitive Code of Conduct. The announced
expenditure thresholds applicable for the 2017/18 financial year are as follows:
• $9.35 million for significant business activities; and
• $328,000 for Code of Competitive Conduct business activities.
2. Application to Identified Business Activities for 2017/18
Two of Council’s activities have been identified as competitive in nature that meet the criteria and
relevant threshold levels for identification as business activities. The activities that have been
identified and reform levels to apply (based on the estimated annualised budgeted expenditure)
are:
Business Activity Expenditure Reform Level
Waste Management $10.5 million Significant
Holiday Parks $1.6 million Code of Competitive Conduct
Note: annualised expenditure for significant activities includes total operating expenses less depreciation less
competitive neutrality costs plus interest and loan redemption. Expenditure for code of competitive conduct activities
includes total operating expenses plus interest.
Previous Council Consideration
Council has adopted NCP reforms to the Waste Management and Holiday Parks business
activities since de-amalgamation in 2014.
Finance & Risk
Finance - Financing implications primarily revolve around the administrative effort in ensuring
ongoing competitive neutrality compliance (i.e. budget preparation, reporting, full cost pricing
modelling).
Risk - Failure to appropriately review and apply competition reforms annually is a breach of the
Local Government Act 2009, and could also potentially result in competitive neutrality complaints
should appropriate adjustments not be incorporated into business activity pricing decisions.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Nil
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 29 of 55
Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
9 TRIAL - ADDITION OF FRUIT AND VEGETABLE WASTE TO GARDEN WASTE BINS
DOCUMENT INFORM AT ION
Author Manager Waste and Environmental Health, Wayne Schafer
Corporate Services Department
Index ECM/Subject/Waste Contract – Collections
Attachments 1. Green Waste Survey Report prepared by Rolfe Perry & Associates
P/L dated 6 December 2016
(32 page attachment provided separately to this report)
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Manager Waste and Environmental Health to the Services &
Organisation Committee Meeting dated 7 March 2017 on the successful trial of adding fruit and
vegetable waste to Council’s garden waste bins and agree to allow fruit and vegetable waste to
be placed in garden waste bins from 1 September 2017 when Council introduces its new 3 bin
waste collection service into urban areas of the Shire.
REPORT
1. Purpose of this report
This report details the outcome of a trial undertaken by the Waste Management Section to
investigate the potential impacts of adding a limited range of fruit and vegetable waste to garden
waste bins which are collected fortnightly.
2. Background
Waste management section were seeking innovative ideas for inclusion in the next waste
management contract and decided to perform a trial to determine if a limited range of fruit and
vegetable waste could be added to the garden waste bin service without causing any
environmental problems.
This would maximise diversion of organic waste from landfill without increasing the costs of the
service, such as frequency of the fortnightly collection and the treatment of the waste.
3. Nature of the trial
• The trial took place from 21 October to 8 December 2016.
• Four urban residential type areas of about 250 households each were selected for the trial
from Sunrise Beach, Tewantin, Noosa Heads and Noosa Waters. The four survey areas
totalled 989 households that had a green waste bin.
• A street audit targeted about 30 households within each survey area - 170 households
were included in the green waste street audit. The audit comprised of collection and
weighing all presented green waste bins, sorting the green waste collected into relevant
categories and weighing each category - including weigh of fruit and vegetable waste and
contamination.
• Rolfe Perry and Associates Pty Ltd were engaged as consultants to implement and asses
the trial.
Page 30 of 55
Section 31
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
4. Summary of Rolfe Perry and Associates Pty Ltd findings
The following is a summary of the findings by the consultant:
• Fruit and vegetable waste comprised 4% by weight of the green waste collected.
• The average bin weight was 14.5kg (600g being fruit a vegetable waste)
• Contamination was found to be minor (0.5%) comprising soiled nappy, animal faeces, fruit
fly larvae and animal bones).
• Dry conditions at the time may have skewed the volume of garden waste in the bins.
• During the trial a few residents advised the consultant that a weekly service would have
been better as the two week period was too long in summer.
The resource recovery contractor (Cleanaway) advised that the green waste delivered at the
resource recovery facility during the trial did not present any unusual nuisance. It was difficult to
detect the fruit and vegetable waste in the stockpile of green waste disposed by the collection
vehicles.
5. Customer feedback by phone
A personal feedback session was arranged by the Waste Education Officer who contacted 122
residents in the trial area. 70 of the residents contacted advised they had participated in the trial.
The following information was obtained during the feedback session.
• 92% of participants thought it was important to get food waste out of the general waste, 6%
said they didn’t know if it was important and 2% said it wasn’t important.
• 25% said that they wrapped their food waste in newspaper, 19% wrapping it sometimes
and 56% adding food waste directly to the bin.
• 90% of participants said they had no issues during the trial and 10% said that occasionally
they experienced some problems. The householders that experienced problems did not
wrap their food waste in newspaper.
• Over half of the participants said that they would like a 360L recycle or 360L garden bin
when they are available and 22% said they would possibly like a larger bin. This is a
substantial number of residents that would like a larger bin.
• 33% of the people said that they did not take part in the trial because they didn’t receive a
letter. This could be because it was addressed to the resident and not personally
addressed.
• Approximately 30% of the participating households with a green bin said that they also
compost or worm farm their food scraps.
6. Previous Council Consideration
Not applicable.
7. Finance & Risk
Overall there was very positive feedback from the public regarding the trial and removing fruit
and vegetable waste from the general waste stream.
The addition of a limited volume of fruit and vegetable waste to the garden waste recycling
service from 1 September 2017 will not incur any additional costs to Council as the volume of this
waste has been measured and found to be quite small in comparison to the volume of garden
waste.
The new collection contractor Cleanaway has agreed to accept the inclusion of the waste without
additional charge to the garden waste collection service.
Page 31 of 55
Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
The results of the trial indicate that there is some potential for misuse of the bin by the addition of
non-prescribed products.
The potential risks associated with incorrect use of the garden waste bin will be managed by a
comprehensive education program. Literature will be provided to residents during delivery of the
new bins and instructions on the use of the bin through stickers placed on the lid of the bin
detailing material that can be placed into the bin.
8. Consultation
External Consultation - Community & Stakeholder
The Department of Environment and Heritage Protection were contacted and have advised that
Council can determine what material is allowed in the garden waste and the method of
processing that waste, which is proposed to be by mulching with the garden waste.
Approximately 1,000 residents who participated in the trial were exposed to the proposed
potential addition of fruit and vegetable waste to the garden waste collection service during the
one month trial period.
Rolfe Perry and Associates Pty Ltd were the consultants engaged to implement and asses the
trial for Council.
Internal Consultation
Councillors were informed of the trial by email and received a copy of the circular letter sent to
participants.
Departments/Sections Consulted:
Chief Executive Officer x Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 32 of 55
Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
REPORTS FOR NOTING BY THE COMMITTEE
10 CAPITAL PROGRAM DELIVERY STATUS - JANUARY 2017
DOCUMENT INFORM AT ION
Author Asset Planning Coordinator, Bryan O’Connor
Planning & Infrastructure Department
Index ECM/ Subject/ 2016-2017 Annual Capital Works Program
Attachments 1. Capital Projects Delivery Status, 31 January 2017
EXECUTIVE SUMMARY
The project delivery status report is presented regularly to the Services & Organisation
Committee. This report particularly highlights the projects that have commenced or are nearing
completion over the 2016/2017 financial year.
This report also provides a capital project delivery spreadsheet (Attachment 1) that gives a
general overview of the financial status of all projects as they are delivered.
RECOMMENDATION
That Council note the report by the Asset Planning Coordinator to the Services & Organisation
Committee Meeting dated 7 March 2017 providing an update on the status of the projects
currently being delivered in the 2016/17 Capital Works Program and note that Council has
achieved $12.58m of actuals and commitments compared to the total budget as at 31 January
2017 being 49% of the program.
REPORT
The purpose of this report is to inform the Council of the overall status of the Capital Works
Program projects to the end of January 2017. The report also provides an opportunity to highlight
and discuss projects within the program, and also confirm the delivery status of projects as they
are delivered throughout the 2016/2017 financial year.
There are currently 152 active projects (not including the individual site specific bus stop projects)
in the 2016/17 capital program as of 31 January 2017 (including the carryover projects from
2015/2016) with a value of $25.4m.
1. Current Projects
The project delivery and design staff in the first seven months of the financial year, have been
focused on the planning and design phases of the majority of projects within the capital works
program. Whilst this approach requires significant resourcing it usually results in limited
expenditure being recorded against the projects when compared with construction phases that
consume high expense in shorter periods of time.
The construction phase of projects has commenced and will continue through to the end of June
2017. It is important to note that the commitments reflect the extent of planning and design
activities undertaken with approximately $6.1m of commitments raised as of the 31 January 2017
and a total of $6.4m of actuals.
Page 33 of 55
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Pomona – Skate Park Shade Structure Renewal
The project delivery approach for 2016/17 is to have the majority of projects well underway within
the second and third quarter of the financial year. The final quarter will be utilised for finalisation
of the current program and planning for the next financial year’s program.
There are a number of projects now well into the construction and delivery phase and these
include:
Whole of Shire Bus Stop Disability Program
Whole of Shire Road Pavement Reseal Program
Noosaville Foreshore Park Furniture Renewal
Peregian Beach Rufous St Digital Hub
Sunshine Beach Noosa Aquatic Centre Overflow Carpark Drainage
2. Completed Projects
Projects continue to be delivered across the capital program with many projects well underway.
Some recently completed projects include:
Pomona Skate Park Shade Structure Renewal
Noosaville Mary Street Pathway, Roadworks and Drainage Improvements
Noosaville Munna Park Basketball court renewal
Sunshine Beach Girraween Sports Complex Bore Water Pump Facility
Noosaville Munna Park Basketball court renewal
Page 34 of 55
Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Noosaville – Mary Street Pathway, Roadworks and Drainage Improvements
Noosaville – Munna Park Basketball court renewal
Page 35 of 55
Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
In addition to the abovementioned projects that are completed, the focus on planning for the
2016/17 road reseal program has shifted to the delivery phase, with the David Low Way Sunrise
Beach to Castaways Beach section overlayed in late January and other arterial roads and
hinterland roads to be resealed over coming months.
Noosaville Foreshore – Park Furniture Noosaville Wyuna Park Playground Renewal
3. Asset Management Programs
The main focus of this report is construction type projects but there are a number of annual and
cyclical projects that are currently being delivered across the capital program and these include:
• CCTV stormwater condition inspection program;
• Whole of Shire asset condition assessments;
• The gravel re-sheeting program;
• Stormwater structures & stormwater pipes renewal programs; and
• The asset management system mobility project.
These projects are aligned to Council’s asset management focus and asset condition inspection
programs which then determine the future capital renewal programs.
4. Summary
The delivery and completion of projects continues across the capital works program. With more
resources to be recruited in coming weeks there will be a further increase in the delivery phase of
the projects. The program will see the majority of projects scheduled to be either completed or
well underway prior to the end of June 2017. Council staff are undertaking recruitment for more
design and project delivery resources to further advance the delivery of designs for the current
and future capital works programs.
The table and graph below provide a breakdown of expenditure as at 31 January 2017.
YTD Actual Expenditure $6,425,844
Committed Expenditure $6,158,494
Remaining Capital Expenditure $12,864,984
Full Year Budgeted Expenditure $25,449,322
Page 36 of 55
Section 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
The current capital delivery expenditure to the 31 January 2017 including actuals and
commitments is $12.58m or 49% of the capital program and with the project design & delivery
teams continuing to remain focused on completing the majority of projects by the end of the
financial year.
Current Capital Works Program Expenditure as of 31/01/2017
YTD Actual
Expenditure
Remaining Capital
25.25%
Expenditure
50.55%
Committed
Expenditure
24.20%
Previous Council Consideration
The capital works program has previously been distributed to Councillors (document titled
“Capital Works Program 2016/2017”).
Finance & Risk
There is a current shortage of design and project delivery resources due to recent staff
movements and the risk of not recruiting design staff will continue have an impact on the number
of projects being delivered in future capital programs.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Project delivery staff within the Planning and Infrastructure Department were consulted in the
preparation of this report.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development X Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 37 of 55
Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Page 38 of 55
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Attachment 1
Noosa Council
Capital Works Schedule
As at: 31-Jan-2017
Works BR1 % of Annual
Project Original Carryover BR2 Current Year To Date Remaining Budget Spent
Code Finance Project Num ber - Description Budget Budget Budget Budget YTD Actual Comm itments (Actuals)
pita Fy) a 4A2
A s3
Bridges
500003 500003 - Noosaville - Munna Point Bridge Stage 2 38,706 38.706 38,706 88.293 4,773 228.11%
500500 500500 - Cooroy Mary River Road Timber Bridge Rehabilitation 41,887 41,887 0 0.00%
500501 500501 - Cooroy, Cooroy- BelliCreek Road Timber Bridge deck resurfac 0 0 0 20,023 0.00%
500503 500503 - Whole of Shire Bridge replacement program - Planning and des 100,000 119,744 119,744 34,500 11,360 75,072 9.49%
500723 500723 - Tablelands A Bridge Rehabilitation 97,000 97.000 97,000 94,296 97.21%
500724 500724 - Tablelands B Bridge Rehabilitation 35,400 35,400 35,400 13,896 39.26%
500725 500725 - Wahpunga Road Bridge Renewal Kin Kin 47,600 57,600 20,000 60,264 104.63%
500732 500732 - Munna Pomt Bridge Road Deck Jomt Replacement 0 37,000 0 0 0.00%
500733 500733 - Munna Pomt Bridge Footpath and Deck Jot Replacement 0 77,000 0 0 56.319 0.00%
Total Bridges 100,000 380,337 504,337 225,606 288,132 136,163 288.13%
Coastal Canals and Waterways
100721 100721 - Gympie Terrace and Willam Street Revetment wall and pathway 0 0 0 0 3,407 0.00%
500004 500004 - Noosaville - Gympie Tce / Willams St 0 11,070 26.070 26.070 21,984 84.33%
500510 500510 - Noosa Main Beach - Sand Pumping Pipe Replacement Program 50,000 50,000 50,000 8,500 19,971 39.94%
500612 500598 - Munna Pnt Foreshore Rehab Stg 2 Design Drawings and Approval 0 5,574 15,274 15,274 4,099 11,175 26.84%
500650 500650 - Whole of Shire, Dune Fencing Rehabilitation 20,000 20,000 35,000 35,000 39,843 113.84%
500691 500691 - Noosaville, Noosa River Timber Retaining Wall, Steps and Lan 50,000 50,000 38,000 38,000 36,233 95.35%
500692 500692 - Noosaville, Munna Point Foreshore Protection Stage 2 280,000 280,000 280,000 30.100 2.953 1.05%
500722 500722 - Noosa Main Beach Tower RoofReplacement 0 0 15.658 15,658 15,788 100.83%
Total Coastal Canals and Waterways 400,000 416,644 460.002 168,602 144,277 11,175 36.07%
Cemeteries
500690 500690 - Tewantin Cemetery, Erection of Donated Granite Niche Wall 17,500 17,500 17,500 2,950 0.00%
Total Cemeteries 17,500 17.500 17.500 2,950 0.00%
Commerical Land & Property
500207 500207 - Rufous St Design & Development Phase 0 90,939 90,939 90,939 92,987 3,205 102.25%
500511 500511 - Sunrise Beach Shopping Centre Refurbishment 0 0 0 0 534 0 0.00%
500693 500693 - Peregian Beach, 5 Rufous St Redevelopment Construction 2.900.000 2,900,000 1,000,000 5,000 21,386 13.611 2.14%
500730 500730 - Peregian Beach, Rufous St Civil Works 0 0 955,000 50,000 11,027 65.910 1.15%
Total Commerical Land & Property 2,900,000 2,990,939 2,045,939 145,939 125,934 82.726 4.34%
Community Facilities
100726 100726 - Peregian Surf Club Public Amenities - Planning & Design 25,000 25,000 0 0 0 0.00%
500512 500512 - Sunshine Beach NAC - Hydraulics Report 50mrtr pool filtration 6.500 6.500 6.500 0 0.00%
500515 500515 - Noosa Heads Surf Club Public Amentities Refurbishment 0 105.555 105,555 105,555 100.00%
500516 500516 - Sunshine Beach NAC - Replacement of Program Poolheat pump 13,444 13,444 13,444 9,545 71.00%
500539 500539 - Noosa Heads Demolition of Lifeguard Service/ SLSQ operations 21,000 0 0 0 0.00%
500617 500603 - Noosa Leisure Centre and The J - Evac Centre S witchboards 14,500 14,500 14,500 9,500 65.52%
500651 500651 - Noosaville Library, Refurbishment Planning and Design 50,000 50,000 50,000 10,000 0 0.00%
500652 500652 - Tewantin, Noosa Gallery Artworks Storage 25,000 25,000 25.000 0 149 0.60%
500653 500653 - Noosa Heads, Lions Park Public Amenities Refurbishment 95,000 95,000 95,000 47,500 1,190 1.25%
500654 500654 - Noosaville, Noosa Leisure Centre Floor Cleaner 11,200 11,200 11,200 11,200 0 0.00%
500655 500655 - Noosaville, Noosa Leisure Centre Replace Stadium Lighting 31,500 31,500 31,500 31,500 27,817 88.31%
500656 500656 - Noosaville, Wallace Park Precinct Signage 10,000 10,000 10,000 10,000 9.484 94.84%
500657 500657 - Noosa Heads, The J Sound and Lighting Equipment 30,000 30,000 30,000 15,000 0.00%
500658 500658 - Cooroy Library, Repairs to Strip Lighting 25,000 25,000 25,000 8,000 0.00%
500659 500659 - Noosaville, Noosa Leisure Centre Café Area Floor Resurfacing 6,275 6,275 6,275 0 0.00%
500660 500660 - Cooroy, Mill Place Boiler House Remedial Works, Stage 3 180,000 180,000 180,000 30,000 446 113,830 0.25%
500694 500694 - Noosaville, Noosa Leisure Centre Extemal Storage Unit 10,000 10,000 10,000 0 0 0.00%
500695 500695 - Noosa Heads, The J Upgrade Theatre Seating Capacity 70,000 70,000 70.000 25,000 1,200 0.00%
500696 500696 - Noosaville Noosa Leisure Centre - Stadium Fans 30,000 30,000 30,000 30,000 27,500 91.67%
500697 500697 - Sunrise Beach, Noosa Aquatic Centre Gym Equipment 63,000 63,000 63,000 63,000 89,943 142.77%
500718 500718 - Hasting Street Electrical Lighting Switchboard Replacement 0 0 0 0 7,673 0.00%
500728 500728 - Noosa Regional Art Gallery Sound System 0 0 12.600 12,600 12.600 100.00%
500729 500729 - Noosa Museum RoofReplacement 0 0 20.000 20,000 17.104 85.52%
500731 500731 - Sunshine Beach, NAC Overflow Carpark Drainage 0 0 29,000 14,797 4,797 16.54%
Total Community Facilities 661,975 717,419 838.574 468,596 323,302 115,030 48.84%
Corporate Buildings
500517 500517 - Noosaville Depot Fire protection system and panel renewal 0 44,898 44,898 44,898 44,570 99.27%
500623 500609 - Customer Service Centre 0 13,632 13,632 13,632 21,034 21.034 154.30%
500698 500698 - Tewantin Administration Building Customer Service Counter Up 150,000 150,000 150,000 30,000 0.00%
500727 500727 - Noosa Depot Workshop Electrical Replacement 0 0 6.847 6.847 9,293 1,127 135.73%
500746 500746 - Tewantn, Tewantin Admin Building Level1 Aircon 0 0 10,000 10,000 0.00%
Total Corporate Buildings 150,000 208,530 225,377 105,377 74,897 22.161 49.93%
Environmental Assets, Bushland, Tracks and Trails
500726 500726 - Flying Fox Sprinkler Installation 33,095 33,095 33,095 16,861 8,103 50.95%
Total Environmental Assets, Bushland, Tracks and Trails 33,095 33,095 33,095 16,861 8,103 0.00%
Gravel Road Network
500519 500519 - Whole of Shire Gravel Resheeting - Annual Program 410,000 410,000 410.000 276,000 228,187 55.66%
Total Gravel Road Network 410,000 410,000 410,000 276,000 228,187 55.66%
Holiday Parks
500030 500030 - Noosa River Holiday Pk- Internal refurb 0 11,198 0 0 0.00%
500626 500612 - North Shore Beachfront Campground — Planning Consultancy 0 25,000 25,000 25,000 22.166 88.67%
500661 500661 - Noosa North Shore, Campground Redevelopment, Detailed Design 110,000 110,000 110,000 6.500 6,608 8,000 6.01%
500662 500662 - Noosaville, Noosa River Holiday Park S mall Amenities Replace 530,000 530,000 541,198 107,500 1,965 42,794 0.36%
500663 500663 - Noosaville, Noosa River Holiday Park Large Amenities Refurb 180,000 180,000 180,000 45,950 3,062 19,309 1.70%
500664 500664 - Boreen Point Camp Ground Electrical Mains Board Replacement 27,500 27,500 27.500 0 1,173 1,327 4.27%
500665 500665 - Boreen Point Camp Ground Main Amenities Plumbing and Tapware 27.500 27,500 27.500 27,500 12,190 44.33%
500699 500699 - Boreen Point Campground Installation of 9 Power Sites 13,150 13,150 13,150 0 0.00%
Total Holiday Parks 888,150 924,348 924,348 212.450 47,165 71.430 5.31%
Parks & Playgrounds
500110 500110 - Tewantin Spray Park Shade Sail 37,264 38.305 38,305 38,305 100.00%
500522 500522 - Sunshine Beach Skate park renewal- Design 370 0.00%
500523 500523 - Whole of Shire Park shelter - Renewal Park shelters 45,000 45,000 45.000 13,500 0.00%
Page 38 of 55Section 39
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
500524 500524 - Whole of Shire Playground Refurbishments 100,000 100,000 100,000 30,000 145 0.15%
500525 500525 - Whole of Shire Park Furniture Renewal 50,000 50,000 50.000 12,750 0.00%
500551 500551 - Noosa Hinterland Priority Playground - Planning & Design 0 49,178 49.178 689 1.40%
500594 500594 - Botanic Garden Shade House 0 0 28,000 523 1.87%
500618 500604 - Noosaville Foreshore Park Furniture Replacement 0 5,838 5,838 5,838 5,728 464 98.13%
500627 500613 - Tewantin RSL Park Shade Structure Renewal 0 48,093 24,781 24,781 23,581 95.16%
500666 500666 - Noosaville, Gympie Terrace Park Furniture Renewals 140,000 140,000 140,000 56,000 33,389 23.85%
500667 500667 - Pomona, Skate Park Shade Sail 25,000 25,000 25,000 7,500 19,909 79.63%
500668 500668 - Sunshine Beach, Skate Park Refurbishment 200,000 200,000 200,000 3,529 1.76%
500669 500669 - Noosaville, Munna Park Basketball Court Replacement 40,000 40,000 40,000 16,000 33,689 56 84.22%
500670 500670 - Noosaville, W yuna Drive Playground Renewal 85,000 85,000 85,000 34,000 71,511 84.13%
500735 500735 - Whole of Shire BBQ Renewals 0 0 98,000 0.00%
Total Parks & Playgrounds 685,000 825,373 929,102 238,674 231,369 519 33.78%
Pathways & Enabling Facilities
500099 500099 - Eenie Creek Pathway Stage 1 Signage 6,103 6,103 6,103 7,168 68,250 117.44%
500103 500103 - Cooroy Noosa Road Corridor Improvement 48.471 48.471 48.471 45,166 93.18%
500526 500526 - Noosa Heads Park Road, Boardwalk Design and consultation 30,000 90,000 90,000 130,879 7,192 145.42%
500616 500602 - Sunshine Beach - Solar Bollard Replacement Trial 2,164 2,164 2,164 1,798 83.08%
500628 500614 - Tewantin Poinciana Avenue Shared Path Upgrade Design & Const 84,224 $4,224 $4,224 84,135 99.89%
500629 500615 - Noosaville Eenie Creek Road OffRamp to Underpass Design & 123,043 543 543 1,098 202.29%
500630 500616 - Whole of Shire - Noosa Pedestrian and Cycle Data Counters 76,990 76.990 50,000 0 0.00%
500636 500622 - Noosa Heads Noosa Parade Road Corridor Upgrade - Design 161,617 161,617 121,617 38,359 75,106 23.73%
500643 500628 - Peregian Beach David Low Way Pathway Re-alignment 141,206 141,206 70,000 4,740 3.36%
500671 500671 - Noosa Heads, Park Road Boardwalk Construction 1,500,000 1,500,000 1,027,000 0 0 0.00%
500672 500672 - Noosa Heads, Main Beach Boardwak Construction 200,000 200,000 200,000 51,000 1,398 4,400 0.70%
500700 500700 - Noosaville, Sea Eagle Drive Pathway Construction 10,000 10,000 10,000 0 8,788 2,257 87.88%
500701 500701 - Cooran, James Street Pathways Construction 100,000 100,000 100,000 0 32,730 32.73%
500719 500719 - Munna Crescent Boardwalk Renewal 33,389 33,389 32,937 98.65%
500736 500736 - Tewantin Cranks Park Pathway Renewals 13,200 13,200 13,125 99.43%
500737 500737 - Noosa Heads Pinaroo Park Pathway Renewals 16,700 16,700 16,688 99.93%
500738 500738 - Noosaville Wallace Park Pathway Renewals 17,500 17,500 16.983 97.05%
500739 500739 - Peregian Beach David Low Way Raised Pedestrian Crossing 80,000 0 0.00%
500740 500740 - Botanic Gardens Pathway Replacement 129,075 0 0.00%
Total Pathways & Enabling Facilities 1,810,000 2.483.819 2,238,183 604,912 435,993 157,205 24.09%
Public Transport infrastractare
500001 500001 -Ekctric Bus Feasibility S tudy 0 0 0 0 640 253,052 0.00%
500312 500528 - Whole of Shire Bus Shelter Disabled Compliant Program 1,000,000 1,000,000 1,000,000 278,000 240,924 392,135 24.09%
500702 500702 - Noosaville, Lake Weyba Drive Bus Turnaround 200,000 200,000 0 0 0 0 0.00%
Total Public Trans port Infrastructure 1,200,000 1,200,000 1,000,000 278,000 241,564 645,187 20.13%
Sealed Roads Network
100742 100742 - Sealed Road Pavement surveys and Investigations 0 3,439 0 0 0 9,500 0.00%
500054 500054 - Whole of Shire - pavement surveys 0 1,350 0 0 0 0 0.00%
500206 500206 - Tewantin Cooroy Noosa Rd Stages 2-6 Design Only 0 104,481 104,481 60,000 20,955 6,694 20.06%
500530 500530 - Whole of Shire Reseal & Rehabilitation Program 4,000,000 4,473,547 4,473,547 1,698,064 1,176,925 3,542,255 26.31%
500531 500531 - Whole of Shire Pavement surveys and Investigations 2015/2016 0 0 0 2,063 0 0.00%
500544 500544 - Cootharaba - Dr Pages Road & Kinmond Creek Rd - Construction 0 91,609 91,609 90,558 4,000 98.85%
500619 500605 - Cooroy-Belli Ck Road Slip Repair 0 1,301 1,301 1,301 0 100.03%
500631 500617 - Sunrise Beach - Ben Lexcen Drive Southern end Road Corridor 179,321 179,321 53,796 244,644 5,628 136.43%
500633 500619 - Black Mountain Rd Landskp 299.265 299,265 234,000 34,228 35,125 11.44%
500741 500741 - Noosaville - Mary Street footpath, roadworks & drainage impr 0 74,400 0 35,266 20,721 47.40%
500747 500747 - Sunrise Road Cycle Lanes Design 0 0 0 821 0 0.00%
Total Sealed Roads Network 4,000,000 5,061,403 5,223,923 2,138,770 1,606,763 3,623,924 40.17%
Sports Ground and Facilities
500545 500545 - Tewantin Noosa District Sports Complex - ternal roadway pl 0 25,240 25,240 0 11,873 0 47.04%
500644 500629 - Girraween S portsground Water Bore & Storage 0 25,000 80.000 80,000 40,792 36,975 50.99%
500745 500745 - Tewantin, Sports Complex Stage 1 Carpark 0 21,350 11,009 51.57%
Total Sports Ground and Facilities 0 50,240 126,590 80,000 63.674 36,975 0.00%
Stormwater Drainage
500057 500057 - Gympie Terrace pipe rehabilitation 0 142,641 142,641 27,300 3,630 0 2.55%
500058 500058 - Re-lining of Ben Lexcen stormwater 0 13,327 13,327 13,327 5,829 0 43.74%
500060 500060 - Whole of Shire - stormwater structures 250,000 250,000 70,000 381 0 0.54%
500532 500532 - Whole of Shire CCTV Dramage program 2015/2016 0 20,773 20,773 20,773 7484 45,171 36.03%
500534 500534 - Whole of Shire S tormwater Pit Structure renewal program 125,000 125,000 125,000 25,000 326 49.400 0.26%
500535 500535 - Whole of Shire Kerb & Channel Renewal Program 30,000 30,000 30,000 6,000 106 0 0.35%
500634 500620 - Cootharaba Kinmond Creek Road Sandy Ck Amco Renewal - design 0 24,578 24,578 24,578 35,426 505 144.14%
500635 500621 - Cootharaba Kinmond Creek Road Eastern Branch Amco Renewal - 0 26,117 26,117 26,117 35,183 505 134.71%
500674 500674 - Cootharaba, Kinmond Creek Road Sandy Creek Culvert 750,000 750,000 1,050,000 14,186 520 1.35%
500675 500675 - Cootharaba, Kinmond Creek Road Eastem Branch Culvert 500,000 500,000 1,050,000 760 0 0.07%
500676 500676 - Noosaville, Thomas Street & Gympie Terrace Culverts 350,000 350,000 530,000 9,500 29,076 438,774 5.49%
500677 500677 - Whole of shire, Bioretention/Water S ensitive Urban Design 80,000 80,000 80.000 80,000 73,929 2,907 92.41%
500742 500742 - Tewantin Poinciana Ave Kerb & Channel Renewal 0 0 52,000 0 0.00%
500743 500743 - Noosaville Eenie Ck & Reef Street roundabout dramage mprov 0 0 15,500 0 0.00%
Total Stormwater Drainage 2,085,000 2,312,437 3,229,937 232,596 206,317 537,781 9.90%
Streetscapes and Road Corridors
500085 500085 - Peregian Beach - precinct planning 0 29,150 29,150 5,000 12,622 43.30%
500673 500673 - Peregian Beach, Peregian Square Pathways and Hard Landscapin 10,000 10,000 10,000 10,000 333 3.33%
500703 500703 - Whole of Shire, Street Lightmg Program 20,000 20,000 20,000 0.00%
500704 500704 - Pomona Master Plan 20,000 20,000 20,000 0.00%
500744 500744 - Noosa Heads Noosa Junction - Timber Assets Renewal 90,000 15,000 54 0.06%
Total Streetscapes and Road Corridors 50,000 79.150 169,150 30,000 13,010 26.02%
Transport and Infrastructure Management
500536 500536 - Tewantin Cooroy Noosa Rd Traffic Management Construction -A 0 0 1,794 1,794 2,642 147.28%
500300 500546 - Whole of Shire Forward Planning & Design Program - Construct 400,000 564,774 564,774 144,300 58,293 46,900 10.32%
500547 500547 - Sunrise Beach Ben Lexcen Drive School Crossing Improvement-c 23,303 0 0 0.00%
500548 500548 - Road directional signage (incl Noosa Entrance sign 2,290 2,290 2,290 10,213 446.07%
500552 500552 - Noosa Transport Strategy 0 29,708 29,708 30,220 600 101.72%
500553 500553 - Whole of Shire Street lighting program 2015/2016 13,669 13,669 0 191 1.40%
500615 500601 - Noosaville Eenie Ck Pathway signage stage 2 116.810 116.810 46,000 3,190 1,595 2.73%
500678 500678 - Castaways Beach, David Low Way Safety and Corridor Improveme 475,000 475,000 50,000 0 3,848 4,372 7.70%
500679 500679 - Tewantm, Hilton Terrace & Emest Street Intersection 1,425,000 1,425,000 425,000 0 7,900 1,000 1.86%
500680 500680 - Tewantin, Cooroy Noosa Road Improvements, Stage 4 360,000 360,000 360,000 31,750 954 3,800 0.27%
500705 500705 - Tewantm, Poinciana Avenue & Moorindil Street Intersection 300,000 300,000 50,000 406 406 0.81%
500706 500706 - Pomona, Station Road Car Parking and Safety Improvements 250,000 250,000 250,000 29,776 2,776 1.11%
500707 500707 - Whole of Shire, Significant Local Roads Directional Signage, 200,000 200,000 50,000 10,490 3,497 20.98%
500708 500708 - Sunshine Beach Pacific Ave/Sunshine Beach rd Minor Intersect 50,000 50,000 50,000 8,500 0.00%
Page 39 of 55Section 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Page 40 of 55
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Works BRI % of Annual
Project Original Carryover BR2 Current Year To Date Remaining Budget Spent
Code Finance Project Num ber - Description Budget Budget Budget Budget YID Actual Comm itments (Actuals )
Total Trans port and Infrastructure Management 3,460,000 3,780,846 1,964,044 294,524 131,124 61,764 3.79%
Waste Management
500640 500112 - Noosaville Landfil- Dosing & Monitoring Equipment 0 120,000 120,000 20,000 15,390 14,256 12.83%
500681 500681 - Noosaville Landfill Entrance Road to Briteside, Stage 2 165,000 165,000 165,000 41,250 0 0.00%
500682 500682 - Noosaville Landfill Gravity Sewer from Holding Tank at Clean 25,000 25,000 25,000 25,000 27,964 1,767 111.85%
500683 500683 - Noosaville Landfill Entrance Signage and Landscaping 26,000 26,000 26,000 0 0 0.00%
500709 500709 - Noosaville Eumundi Rd Landfill Expand Contractors Vehicle Pa 282,000 282,000 282,000 132,000 207,579 2.492 73.61%
Total Waste Management 498.000 618,000 618.000 218.250 250,932 18,515 50.39%
Other Capital 43 eT 4,491.2 ert oe oy
Asset Management
500684 500684 - Whole of Shire, Asset Condition Assessments 250,000 250,000 250,000 21,250 122 0.05%
500685 500685 - Whole of Shire, Pavement System and Analysis for Reseal Prog 100,000 100,000 104,790 41,000 20,252 10,275 19.33%
500686 500686 - Whole of Shire, Annual Level 3 Bridge Inspection Program 40,000 40,000 40,000 11,600 13,940 21,825 34.85%
500687 500687 - Whole of Shire, CCTV Drainage Program 125,000 125,000 125,000 55,000 63,045 16,335 50.44%
500688 500688 - Whole of Shire, Review of Standard Drawings 25,000 25,000 25,000 2,500 0 0.00%
500710 500710 - Whole of Shire, T1 Asset Systems Mobility Rollout & Hardware 250,000 250,000 250,000 120,000 92.311 4,755 36.92%
Total Asset Management 790.000 790,000 794.790 251,350 189.670 53,190 24.01%
Fleet - Plant Replacement
500518 500518 - Plantand Fleet Replacement Program 1,765,000 2,151,438 2,151,438 1,297,438 1,312,206 417,503 60.99%
Total Fleet -Plant Replacement 1,765,000 2,151,438 2,151,438 1,297,438 1,312,206 417,503 74.35%
Information Technology
500075 500075 - Whole of Shire - Tech One HR module 0 0 0 0 25 4,152 0.00%
500076 500076 - Whole of Shire - Mobile Mapping 0 0 0 0 329 0.00%
500078 500078 - Whole of Shire - replace failed UPS 0 0 0 0 375 0.00%
500542 500542 - Implementation of CIAnywhere Functionality for TechnologyOn 0 54,606 54,606 44,606 19,181 37,322 35.13%
500689 500689 - Whole of Shire, Meeting Room Projectors and Smart Television 17,580 17,580 17,580 17,580 7,007 633 39.86%
500711 500711 - Whole of Shire, CI Anywhere Functionality Implementation 200,000 200,000 200,000 68,525 45,000 4,283 22.50%
500712 500712 - Whole of Shire, mplement Eplan online Planning Scheme T1 140,000 140,000 140,000 48,750 13.687 0.00%
500713 500713 - Whole of Shire, Wireless enable Council Buildings 26,000 26,000 26,000 11,250 0.00%
500721 500721 - Black Mountain Repeater Replacement 0 0 6.923 6.923 6,923 100.00%
Total Information Technology 383,580 438,186 445,109 197,634 79,041 60.077 20.61%
Planning Scheme
500107 500107 - Noosa River Hydraulic Model 0 76,304 76,304 76.304 28,384 9,920 37.20%
500203 500203 - Business Distribution and Land Needs Project 0 0 0 0 1,515 0.00%
500543 500543 - Whole of Shire Plannng Scheme Development Projects 2016 0 176,618 176,618 176.618 145,306 9,122 82.27%
500714 500714 - Whole of Shire, Climate Change Adaptation Strategy 100,000 100,000 100,000 40,000 0 0.00%
500715 500715 - Whole of Shire, Consultant Costs for Planning Scheme Develop 100,000 100,000 100,000 50,000 0 0.00%
500716 500716 - Whole of Shire, Project Team Resources for New Planning Sche 546.963 546,963 546.963 239,150 222,203 40.62%
500717 500717 - Six Mile Creek Flood Study 100,000 100,000 100,000 61,000 18,020 80,025 18.02%
Total Planning Scheme 846,963 1,099,885 1,099,885 643,072 415,427 99,067 49.05%
Grand Total 23,101,168 26,989,587 25,449,321 8,143,833 6,425,844 6,158,494 27.82%
Oe
Page 40 of 55Section 41
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
11 WASTE MANAGEMENT - 6 MONTHLY REPORT
DOCUMENT INFORM AT ION
Author Coordinator Waste, Ian Florence
Community Services
Index ECM/Subject/Branch Management – Community Services
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Coordinator Waste to the Services and Organisation
Committee Meeting dated 7 March 2017 which provides an update on the activities of the Waste
Management Section over the first six months of the 2016/17 financial year and planned activities
and initiatives for the next six months.
REPORT
The purpose of this report is to advise Council of waste management activities over the first six
months of the 2016/17 financial year and planned activities and initiatives for the next six months.
The Waste Management Section (WMS) is responsible for the delivery of domestic and
commercial waste and recycling collection services for Noosa residents and businesses, holding
tank liquid waste collection servicing, operation of the Eumundi Rd Resource Recovery Centre,
Pomona and Cooroy Waste Transfer Stations.
Collection, landfill, resource recovery and waste education services are provided by a small team
working in conjunction with the private sector through contract management. The aim of the team
is to maximise recycling and resource recovery, investigate and manage dumping and littering
issues and to dispose of waste in an environmentally responsible way.
1. FINANCE
Under National Competition Policy the Waste Business Unit is required to operate under full cost
pricing principles and to make a return on the investment in the business to Council.
Statement of Income and 2016/17 2016/17 2016/17 % YTD
Expenses Current YTD YTD Current Variance
Budget Budget Actuals Budget
Total Revenue 14,061,460 7,028,914 7,191,351 51.1% 162,437
Total Expenditure 12,210,290 5,559,505 5,555,398 45.5% 4,107
Operating Result 1,851,171 1,469,409 1,635,953 166,544
Expenditure Summary
Employee Benefits 692,766 343,712 419,732 60.6% (76,020)
Materials & Services 8,498,200 3,703,732 3,610,416 42.5% 93,316
Finance Costs 157,584 78,792 78,800 50.0% (8)
Other Expenses 293 147 149 50.9% (2)
Depreciation & Amortization 675,087 337,544 349,766 51.8% (12,223)
Internal Charges 1,147,890 576,344 577,300 50.3% (956)
Competitive Neutrality 1,038,469 519,234 519,234 50.0% 0
Total 12,210,290 5,559,505 5,555,398 4,107
Page 41 of 55
Section 42
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Waste Management
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
Total Revenue Total Expenditure Operating Result
2016/17 2016/17
YTD YTD
Budget Actuals
Budget Commentary
The budget for the first 6 months of this financial year indicates that revenue was above
estimates and expenditure was just below estimates. WMS had an operating surplus of
$1,635,953 which was $166,544 better than predicted.
The higher than expected revenue was attributed to a number of variables including:
• A higher amount of green waste sold than predicted.
• A higher amount of metal sold than predicted.
• The price of metal being higher than predicted.
Overall expenditure tracked closely to what was predicted with the most significant variation
being in Employee Benefits. This increase in employee benefits was the result of the decision to
manage the waste tender contract in-house rather than using external consultants.
CAPITAL WORKS - 2016/17
Installation of a gravity sewerage line behind the Contractors Depot
The 150mm gravity sanitary drainage line was completed in October 2016. All buildings and the
wash bay are now connected and flow directly into the major pump station. The smaller sewage
pump station and rising main were decommissioned as part of this project. The oil/water
separator from the disused liquid waste storage plant was serviced and recommissioned and
connected to the wash bay with the treated water now being disposed directly to sewer. This is a
significant environmental improvement over the previous drainage system that discharged off
site.
Upgrades to Contractors Depot
The Contractors Depot bulk excavations and the placement and finish of 1,600 square meters of
reinforced concrete was completed in early December 2016. The improved and expanded car
and truck parking area is now suitable for the additional trucks required in the new waste
collection contract. This upgrade also addressed safety concerns as it now separates visitors and
staff from the contract collection fleet. The construction also allows for another entry/exit point for
staff and visitors. The next stage of the project is the construction of a ‘Bio Basin’ to adequately
treat runoff from all hard stand areas. It is anticipated that these works will commence in April
2017.
Page 42 of 55
Section 43
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Upgrades to roads at Eumundi Road Resource Recovery Centre
Stage 2 of the project to upgrade the entry road to the facility is set to commence on 20 March
2017. This will see the upgrade of the entrance off Eumundi Road and will include the road
opposite Brite Side’s leased area and the second entrance to the contractor depot.
This project will require the construction of a temporary bypass road and closure of one lane at a
time to ensure that the site remains accessible. This project will require the closure of the landfill
site for a short period after 4pm to allow for the removal of a number of trees on the entry.
Entry signage will be displayed detailing the changed traffic conditions and potential delays
between March and June 2017.
Upgrade to entrance signage
The entrance signage at the Eumundi Road Resource Recovery Centre has not been updated
since 2002. It will be replaced to deliver a modern design incorporating Council vision and
message of Towards Zero Waste. It will also be utilised to promote the sale of recycled materials
and the waste services provided by Noosa Council.
2. CUSTOMERS
Bin Services at 1 Jan 2016 1 July 2016 30 Dec 2016
240 Refuse 29,962 30,158 30,353
140 Refuse 68 67 66
240 Recycling 25,290 25,607 25,905
240 Garden 4,032 4,285 4,710
1cm Bulk 28 26 28
1100 Refuse 396 348 375
1100 Recycling 285 292 356
1.5cm Bulk 198 200 189
2cm Bulk 18 18 17
3cm Bulk 223 227 229
Compactor bin 1 2 2
The uptake of the garden waste bin service continues to grow ahead of the widespread
introduction in September 2017. As at 30 December 2016 there were 4710 garden bin services.
Page 43 of 55
Section 44
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Customer Service
931
WASTE CUSTOMER REQUESTS 1/7/16 - 31/12/16
607
547
137 150
105
35 60
6 21 7 10 7 13
Total Customer requests – 2,636
Bulk kerbside collection 2017
Plans are currently being finalised with Council’s Waste Contractor Cleanaway to conduct the
bulk waste kerbside collection. It is anticipated that the collection will commence on the week of
23 April 2017, avoiding the Easter holiday break. The collection process will take approximately
seven weeks. Every care will be taken to organise the collection dates and areas around Noosa
events to minimise impact on visual amenity over this period. The proposed method for this
year’s collection will involve an additional truck picking up useful items which should result in
improved recycling rates. Green waste will not be permitted as Council continues to encourage
uptake of its garden waste bin service.
Overview of waste management contracts
In December 2016 Council’s major waste contracts for collection, disposal and resource recovery
were awarded to Cleanaway. This followed several months of intensive tender evaluation and
negotiations conducted by Officers from the Waste and Procurement sections of Council. The
contracts will commence on 1 September 2017 and run for an initial period of 7 years.
Other contracts
• The contract for environmental monitoring of Council’s waste facilities will go out to tender
by the end of February 2017. The specifications for this contract have been re-written to
reflect Council’s Receiving Environment Monitoring Program.
• The green waste processing contract will be going out to tender in May 2017.
Landfill Management
Extensive capping works to the recently filled Cell 2.1 have now been completed by Cleanaway.
The capping work had the approximate value of $500,000 and will significantly improve the
capture of methane gas at the site. In conjunction with this work, existing methane extraction
wells were repaired and 17 additional wells were installed by LMS.
Page 44 of 55
Section 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
It is expected that this work will have a major positive impact on the volume of methane gas
captured and extracted at the site. Improvements in the volume of methane extracted will be
known in the coming month and reported to Council and the Zero Emissions Noosa Project
Control Group.
Council has partnered with local business Rockcote to turn polystyrene packaging into innovative
building products. Council commenced polystyrene recycling at all three waste facilities from late
December 2016.
In August 2016 Council partnered with MRI E-cycle Solutions to once again collect and recycle
all electronic waste (e-waste), as well as batteries at its three waste facilities. E-waste includes
computers, TVs, monitors, printers, game consoles, DVD players and VCRs. If it's electronic and
plugs into a power source, there's a good chance that it will be accepted free of charge and
recycled.
Hastings Street Collection Issues
Council and Cleanaway have successfully completed a 6am trial collection run in Hastings Street
using a split service vehicle to collect refuse, recycling and street litter. The aim of the trial was to
improve safety and at the same time reduce noise and traffic impact. The service continued to be
provided using two vehicles but employing the same principles, i.e. an early start and the use of
runners to fetch bins during peak periods. A few minor noise issue complaints were received, but
Hastings Street Traders Association have remained largely supportive. The new waste collection
contract will include the use of a split service vehicle capable of offering the service that ran
successfully through the trial.
Litter and Dumping
Street litter
Solar Bin - The bin performed adequately in two trial locations (Hastings Street and Tewantin
Post Office) although problems with discharge of liquids on to the footpath occurred when
operating on Hastings Street. Unfortunately when it was moved to Cooroy to continue the trial it
was vandalised to the extent that it was taken out of service. This has resulted in it being out of
service for the past 8 weeks awaiting spare parts from overseas. When the new door is fitted it
will be relocated at a location to be determined. The trial will be fully documented, however to
date it has not demonstrated an ability, in the Noosa context, to reduce collections.
Dumping and Littering
There have been two major asbestos dumping incidents, one at Eenie Creek Road and a second
at Johns Landing Road. Both were responded to by Council officers who secured the site to
protect public health. Council officers then contracted licensed asbestos removal companies to
clean-up the dumped material and surrounding environment. The incidents could not be tracked
back to an offender. Clean-up costs of around $15,000 were borne by Council.
Page 45 of 55
Section 46
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Asbestos dumped at Eenie Creek Rd
Camera surveillance of dumping hot spots has continued with six cameras continually deployed
around the known dumping hotspots. Two additional cameras have been ordered. Dumping of
garden waste/vegetation in parks and open space areas has continued to increase. In the
majority of instances officers have not been able to identify those responsible with any degree of
certainty. It is anticipated that this type of dumping will decrease with the introduction of
mandatory green garden waste bins. The cameras will be deployed around known dumping
trouble spots during the upcoming bulk kerbside clean-up.
During the first six months of the 2016/17 financial year officers issued 2 show cause notices, 11
clean up notices, 6 formal warnings and 8 PINs (fines).
Towards Zero Waste Education and Community Engagement Strategy
Waste Education July - December 2016
Recycling and waste education talks and workshops have been given to six different schools in
Noosa from July – December 2016, engaging over 2,176 students. Additional workshops and
information sessions occurred during National Recycling week engaging with a further 696 (a
total of 2,872). Sunshine Beach Primary and Noosa District High School Pomona Campus have
now commenced recycling throughout the school.
E-waste recycling commenced in August, this was promoted through the local media, Council’s
website and social media. A very successful E-waste promotion occurred for National Recycling
Week which took place in November.
Page 46 of 55
Section 47
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Event bin lids and covers have been used at many events during 2016. Various Waste and
Recycling displays have been set up at schools, libraries, and other Council facilities during July
– December 2016.
Waste Officers worked with the Noosa Farmers Markets on a two month trial introducing
recycling. This trial was very successful and reduced their waste going to landfill by half.
Displays also occurred at The World Environment Day Festival, the Noosa Show and during
National Recycling Week.
Waste & recycling bin lids & covers used at events July - Dec 2016
July – Dec 2016
24 Jul 16 King of The Mountain 8 recycling & 12 waste bins & covers
6 Aug 16 Good Shepard Lutheran School Fete 10 recycling & 10 waste bins
13 Aug 16 St Thomas More Fete 12 recycling & 12 waste bins
4 Sept 16 Noosa Plant Fair - Sunday 4 September 2016 5 recycling & 5 waste bins
9-10 Sept 16 Noosa Pomona Show 12 recycling & 12 waste bins
8-9 Oct 16 Noosa Rugby 7’s Noosa Dolphins 12 recycling & 14 waste bin lids & covers
26-30 Oct 16 Noosa Triathlon 25 recycling & 25 waste bin lids & covers
15 Dec 16 Pomona Carols Event 8 recycling & waste lids & covers
18 Dec 16 Carols on the River 11 recycling & 11 waste bin lids & covers
31 Dec 16 New Year’s Eve at the Lake 10 waste & 10 recycling
National Recycling Week
National Recycling Week is a well-established and highly regarded annual education and
behaviour change campaign by Planet Ark. Noosa Council supported the program in 2015 and
in 2016 activities were stepped up.
Many activities were organised for the week, these included information sessions/workshops, an
outdoor movie, tour of the Material Recovery Facility in Nambour and E-Waste Drop off Days in
partnership with Bunnings.
Page 47 of 55
Section 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Activities & workshops 7 Nov – 13 Nov 2016
Activities & Description & comments Community
workshops Engagement
Internal staff • A display of how much paper is used in Council each day 39 adults
morning tea • A display showing what happens to the food waste that is
collected in Council buildings
• Examples of what can and can’t be recycled
• A short TEDX movie was shown
• A 5minute talk was given to staff
Info session Aquatic • An information display was set up after school at the aquatic 25 adults
Centre centre, this included a recycling competition about what 27 children
can/can’t be recycled.
• A competition for adults – answer three questions about
recycling and go into the draw to win a green bin service for
6 months and environmental goodies.
Composting • Two composting workshops were held at both libraries - 19 adults
workshops held at spaces were limited to twelve people. Eleven people came to
the Noosa & Cooroy Noosa library & eight at the Cooroy library - feedback was
Library good.
Make a bag • Boomerang bags had a working bee over two hours, spaces 11 adults
workshop delivered were limited to 12 people. There was a diverse range of
by Boomerang bags ages which was good to see. Lots of good feedback.
Information sessions • Waste display and competitions 44 adults
at Noosa Library • People could ask questions of what can and can’t be
Wed & Thurs recycled, people went into the competition draw.
Outdoor Movie at • Free outdoor movie, approximately 260-280 people 280
Gympie Terrace attended. adults/children
• Waste display and competitions approximately 25 adults &
children came and asked questions and went into the draw.
• Councillor Joe Jurisevic opened the event.
• Two senior students from Sunshine Beach High School
spoke before the movie started about why we should be
recycling and reducing our waste.
• Noosa Biosphere provided free recycling workshops which
was a great attraction for children and parents.
• Lots of people came and thanked Council for putting on the
movie night.
Tour of the Nambour • Sunshine Coast Council allowed Noosa Council residents to 16
Recycling Centre come along to a tour of the Nambour Recycling Centre. adults/children
Places were limited to 16 and this filled up very fast,
feedback was very positive.
Bunnings info • Waste & recycling display and competitions. 155 people
session & E-waste • The Men’s Shed demonstrated how to make things out of old
drop off Saturday pallets on Saturday morning, lots of people stopped to watch.
and Sunday • We spoke to approximately 50 people on Saturday and 25
people on Sunday and 80 people with the e-waste.
• Over 4 tonnes of E-Waste was diverted from landfill.
Farmers Market • Waste & recycling display and competition. Lots of people 80 people
stopped and asked questions and participated in the
competition.
696 people
Page 48 of 55
Section 49
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Social Media
Over 38 Facebook posts were used to engage with the community over this period. This included
several campaigns including ‘Waste Free Wednesday’, National Recycling Week, Recycling at
Christmas and the continuing promotion of the Garden Bin Service. These posts have reached
over 48,076 people. There have been regular sliders on Council’s website page and articles in
the local media.
Outcomes
Over 4 tonnes of E-Waste was collected at Bunnings over the 2 day event. Everyone that
dropped off E-Waste at Bunnings did not realise that Council were collecting it at the transfer
stations again.
Many people expressed interest in attending the Tour of the Recycling Centre in Nambour but
unfortunately we did not have enough spaces. Officers will aim to budget for more places next
year.
There were lots of very positive comments and emails from individuals saying they enjoyed the
workshops and information sessions. The outdoor movie received lots of thank you’s from
individuals that attended. Many people said they thought it was good that Council were engaging
with the community and they were glad that E-Waste recycling had commenced again.
3. PEOPLE
Wayne Schafer returned from overseeing the waste tender process to his normal duties as
Waste and Environmental Health Manager in November 2016.
Other staff numbers and positions remain constant.
Page 49 of 55
Section 50
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
4. SYSTEMS & PROCESSES
Environmental
The first 12 months of water quality monitoring has now been completed under the Eumundi
Road Landfill’s Receiving Environment Monitoring Program. The monitoring didn’t identify any
water quality results that constitute reportable environmental impacts.
All surface water runoff from the landfill drains to a point located in the ephemeral creek within
bushland, off Old Hollett Road. Water quality at this location is required to be monitored
seasonally when water is flowing off the site. A flow meter connected to the SCADA system was
installed at this point so that Waste officers are notified when the flow rate is high enough to
warrant testing. This will save on staff call out time and ensure an expedient response to
discharges off the site.
A data logger has also been connected to the outlet point of the High Efficiency Sediment (HES)
Basin. This will allow for the turbidity of water to be continually monitored during overflow events
as required by the environmental licence conditions. This will ensure that monitoring conditions
are continuously met, even on the occasion that officers or consultants are unable to attend site.
The dosing system that delivers flocculants in the HES basin requires upgrading and quotes are
being obtained to conduct the work. The evaluation process will ensure that any proposed work
is suitable to treat the specific soil types and contaminants entering HES basin. Waste officers
intend to deliver the upgrade in the 2016/2017 financial year.
In mid-2016 air quality monitoring identified a continuation of excessive methane releases from
the cap of the recently filled Cell 2.1. It was concluded that the intermediate capping was
insufficient and presented an unacceptable environmental risk if left unmanaged. Waste officers
took steps to ensure that Cleanaway arranged for the intermediate capping to be replaced as
soon as practicable. Gas monitoring undertaken on 13 January 2017 after completion of the
capping replacement, did not identify any methane gas concentrations in excess of 65pmm,
which is well below the licence limit of 500ppm. As described above, the methane collection
network was also upgraded and expanded at this time and officers now expect a vast
improvement in methane collection.
In mid 2016 the Landfill Environment Management Plan, which was previously part of the
Sunshine Coast Regional Council Landfill Management strategy, was amended and refined to be
specific to Noosa Landfill operations. The amended Landfill Environment Management Plan was
incorporated into the new waste contract.
5. FUTURE DIRECTION
Garden waste bin introduction
The Manager of Waste and Environmental Health is currently drafting a Policy for the introduction
of garden waste bins into urban areas. This Policy will be submitted for Council review in a
separate report. A comprehensive communication plan has also been drafted to support the
introduction process and will be implemented over the next six month period.
Diversion of saleable items at Eumundi Road Resource Recovery Centre
The current licence to occupy the area currently leased to Briteside Industries at Eumundi Road
RRC for the diversion of saleable items expires in August 2017. The Waste Section is currently
consulting with Council on a preferred model for this service from September 2017. It is
anticipated that a separate report will be submitted to Council on this matter next month.
Mobilisation of the new contract
The next six months will see Waste Officers working and liaising closely with Cleanaway staff on
the mobilisation of the new Waste Contract prior to activation on 1 September 2017. This will
involve upgrades to Eumundi Road RRC, commissioning of new plant and equipment and the roll
out of a new fleet of collection vehicles. The new contract will also see the significant extension
of the current garden waste bin collection service. Every effort will be made to ensure a smooth
transition.
Page 50 of 55
Section 51
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Review of the Noosa Council Waste Reduction and Recycling Plan 2016-2024
Action items in the Plan and waste diversion rates will be analysed and reviewed over the next
six months. A comprehensive report on progress will be provided to Council in the next six
monthly report.
Zero Emissions Noosa (ZEN)
Officers from the Waste Section have been included on the ZEN Project Control Group and
Operational Team. This is with a view to exploring methods to reduce carbon emissions from
waste management activities and in particular methane generation at the landfill. The recent
ZEN report on carbon emissions from Noosa Council activities identified the landfill as the largest
source of carbon emissions.
Previous Council Consideration
Ordinary Meeting Minutes, 10 March 2016, Item 6, Page 4
That Council note the report by the Waste Management Coordinator to the Infrastructure and
Services Committee Meeting dated 1 March 2016 providing an update on the activities of the
Waste Management Section to 31 January 2016.
Ordinary Meeting Minutes, 18 August 2016, Item 9, Page 9
That Council note the report by the Acting Manager Waste and Environmental Health to the
Services and Organisation Committee Meeting dated 9 August 2016 providing an update on the
activities of the Waste Management Section to 20 July 2016.
Finance & Risk
Refer to Section 1 – Finance.
The Waste Coordinator has completed a review and update of the Waste Management Services’
Risk Management Program. This Program is reviewed and updated regularly.
Consultation
External Consultation - Community & Stakeholder
The recommendations of the first Noosa Community Jury have been used to formulate the
Council’s Waste Reduction and Recycling Plan and in particular the forthcoming introduction of
garden waste bins to urban areas of Noosa Shire.
Internal Consultation
Departments/Sections Consulted:
X Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
X Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Libraries & Galleries Asset Design & Investigations
Community Development Asset Planning
Civil Operations
Environment
Executive Office X Corporate Services
Community Engagement X Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 51 of 55
Section 52
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
12 OVERVIEW OF JANUARY 2017 RATE LEVY
DOCUMENT INFORM AT ION
Author Manager, Revenue Services, Kellie Seeleither
Corporate Services Department
Index ECM Rates Management/Rateable Services
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Manager Revenue Services to the Services & Organisation
Committee Meeting dated 7 March 2017 providing an overview of the January 2017 Rate Levy.
REPORT
This report provides Council with a summary of the January 2017 rate levy.
1. Levy Summary
Rate notices for the second rate levy for 2016/17 were issued on the 17 January 2017, with a
due date of the 17 February 2017. The gross amount of the levy was $35.7 million, which
comprised of $32.7 million of Council rates and charges, and $3 million for the Queensland
Government State Emergency Management Levy. Between July 2016 and January 2017 the net
increase in rateable properties was 52, giving minimal growth of 0.2%.
Rateable Valuation
Levy/Charge Amount Properties
or Services
General Rates $23.4 million 30,205 $8.0 billion
Separate Charges
Environment Levy $0.9 million 30,205 30,205
Public Transport Levy $0.3 million 30,205 30,205
Heritage Levy $0.2 million 30,205 30,205
Special Rates and Charges
Tourism & Economic Levy $1.4 million 5,643 $1.376 billion
Noosa Main Beach Maintenance $0.3 million 2,077 $593 million
Hastings St Precinct Maintenance $0.2 million 2,077 $593 million
Hastings Street Safety Levy $0.1 million 834 834
Rural Fire Levy $0.1 million 6,272 6,272
Noosa Junction Levy $0.05 million 156 $39 million
Noosa Waters Lock & Weir Levy $0.04 million 591 $412 million
North Shore Electricity Charge $0.02 million 27 27
Utility Charges
Waste Management Charges $5.7 million 29,190 33,658
Holding Tank Charges $0.08 million 82 82
Backflow Device Registration Fees $0.09 million 1,493 4,064
Emergency Management, Fire and Rescue Levy
$3 million 30,388 30,419
(EMFRL)
Page 52 of 55
Section 53
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
1. General Rate Details by Category
Properties on
General Rate Category Properties Rateable Valuation Amount
Minimum
1 - Rural & Agricultural 226 $50,828,500 $152,034 137
2 – Commercial valued up to $175,000 896 $66,960,677 $478,788 829
3 – Commercial valued $175,001 -
417 $113,484,391 $394,679 38
$400,000
4 – Commercial valued over $400,000 246 $231,781,201 $800,324 13
5 – Extractive (not in Cat. 31) 11 $2,696,110 $14,634 8
6 – Residential PPR valued up to
11,190 $2,109,440,320 $5,963,792 9,953
$280,000
7 – Residential PPR valued $280,001
2,554 $863,464,362 $1,747,699 930
- $450,000
8 – Residential PPR valued $450,001
392 $194,980,564 $391,227 120
- $550,000
9 – Residential PPR valued $550,001
289 $182,274,560 $361,637 100
- $700,000
10 – Residential PPR valued
268 $202,975,899 $391,925 217
$700,001 - $800,000
11 – Residential PPR valued
177 $152,259,000 $281,111 127
$800,001 - $920,000
12 – Residential PPR valued
121 $124,093,738 $220,792 58
$920,001 - $1,100,000
13 – Residential PPR valued
78 $99,875,000 $163,334 39
$1,100,001 - $1,400,000
14 – Residential PPR valued
101 $193,050,000 $303,633 1
$1,400,001 - $2,500,000
15 – Residential PPR valued over
19 $58,700,000 $88,464 11
$2,500,000
16 – Residential Not PPR valued up to
4,455 $968,847,192 $3,005,465 3,246
$420,000
17 – Residential Not PPR valued
258 $118,395,106 $292,658 99
$420,001 - $500,000
18 – Residential Not PPR valued
403 $250,468,116 $610,113 88
$500,001 - $750,000
19 – Residential NPPR valued over
537 $709,550,202 $1,711,503 84
$750,000
20 – Vacant Land > $1M and area
10 $24,510,000 $102,832 -
more than 1,500m2
21 – Pump Stations, Stock Grazing
Permits and garages/small lots with an 2 $45,128 $190 1
area less than 20m2
22 – Vacant Land subject to
55 $32,517,362 $40,793 -
developers concession
23 – Retirement Villages and Nursing
11 $17,950,000 $60,680 -
Homes
24 – Shopping centre - gross floor
6 $18,710,000 $96,703 -
area between 2,500 & 10,000m2
25 – Shopping centre - gross floor
1 $27,500,000 $194,989 -
area greater than 10,000m2
26 – Shopping centre - gross floor
4 $5,926,952 $23,376 -
area between 1,000 & 2,500m2
27 – Strata Units Not PPR 5,669 $933,136,222 $4,427,032 3,670
28 – Strata Units PPR 1,808 $252,027,297 $1,111,525 1,225
29 – Extractive Industries
1 $335,000 $1,699 -
Quarries
Total 30,205 $8,006,782,899 $23,433,631 20,994
Page 53 of 55
Section 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
2. Rate Concessions
Details of the Council pensioner concessions granted on the January 2017 levy are set out
below.
Maximum Rebate
Type of Council Concession Properties Amount
(1/2 year)
Maximum/Sole Owner $115.00 1,235 $140,217
Maximum/Joint Owners $90.00 1,225 $103,201
Not Maximum/Sole Owner $57.50 769 $43,471
Not Maximum/Joint Owners $32.50 1,161 $36,425
Total 4,390 $323,314
In addition to the pensioner concessions Council allowed general rate concessions on 50
properties totalling $60,496.
Details of the pensioner concessions funded by the State Government are as follows:
State Government Rebates Properties Amount
General Rates & Charges 4,636 $450,829
State Emergency Management Levy 4,636 $74,054
3. Payment Preferences and Arrangements to Pay
Bpay continues to be the most popular payment option, accounting for 58% of all payments
received, followed by over the counter payments (including cheques mailed into Council) at 11%.
Payments at Australia Post offices account for a further 9%, automated phone payments total
8%, and online payments and direct debit representing 7% each.
There are currently 447 properties that have made an arrangement to pay their current rates in
accordance with section 2.5.2 of the Revenue Statement, representing $308k of the outstanding
rates and charges.
4. Further Recovery Action
In December 2016 a further 26 properties (with a combined debt of $311,239) were referred to
Council’s debt collector given all previous attempts by Council staff to recover the money owed to
Council had failed. Further recovery action was put on hold during the January levy period and
the properties will now be reviewed to determine which properties will be subject to further
recovery action.
Previous Council Consideration
Nil
Finance & Risk
Rates and charges is the most significant income stream for Council with funds collected used to
deliver Council services to the community.
There are no properties where the outstanding rates and charges are close to the rateable value
of the land, consequently there is no risk of any rates and charges currently being provisioned as
bad debts.
Consultation
External Consultation - Community & Stakeholder
Nil
Page 54 of 55
Section 55
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 MARCH 2017
Internal Consultation
Director Corporate Services
Departments/Sections Consulted:
Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources x Revenue Services
Page 55 of 55