2020-08-11 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                    11 AUGUST 2020


2                        TENDER CONSIDERATION               PLAN      -   COUNCIL       FACILITY      DESIGN      AND
                         CONSTRUCTION
DOCUMENT INFORM AT ION




Author                               Community Development Manager, Alison Hamblin
                                     Community Services Department

Index                                ECM/ Branch Management/ Community and Development

Attachments                          Nil



EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 August 2020 and:
A.                       Resolve to prepare a Tender Consideration Plan for the procurement of Design and
                         Construction services for a temporary accommodation house, under section 230 of the
                         Local Government Regulation 2012 and;
B.                       Delegate authority to the Chief Executive Officer to:
                         1.   Prepare, finalise and adopt the plan; and
                         2.   Enter into contract/s, within the Chief Executive Officer’s financial delegation, in order
                              to achieve the objectives of the Tender Consideration Plan.


REPORT
The purpose of this report is to provide an update on the procurement process to build
accommodation for women and children leaving domestic violence situations and seek Council’s
resolution to prepare a Tender Consideration Plan, to procure the necessary design and
construction services to complete the project.
1.                       Background
Council received $1,830,000 funding through the Queensland Government’s “Works for
Queensland” program as part of the coronavirus Covid-19 state recovery measures. Council
allocated $250,000 of this funding to build new safe, secure accommodation to support women
and children leaving domestic violence situations.

The funding conditions require the project to be completed by 30 June 2021. Council officers
have been reviewing options for the procurement of the necessary design and construction
services while respecting the sensitivity of the project.
2.                       Considerations
This project is a critical domestic violence initiative that requires high degrees of discretion and
confidentiality in its administration. A public request-for-tender process, being the general
procurement approach for a project of this value, presents an unacceptable risk in this situation
by potentially compromising the confidential nature of the project, particularly the location of the
accommodation. This is primarily due to the request-for-tender having to be advertised in the
public domain and include an appropriate level of information about the project’s desired
services, delierables and outcomes, for tenderers to be able to respond in sufficient detail.

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