2020-08-11 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                        11 AUGUST 2020


This report relates to the final quarter of the 2019/20 financial year for the Operational Plan and
some management KPIs.
1.    OPERATIONAL PLAN UPDATE
Only the major initiatives are included in the Operational Plan with day to day “business as usual”
activities included in Branch Plans.

The Branch Plans are being used by Managers to manage day to day activities. They are an
effective tool for ensuring that all of the “business as usual” activities are undertaken and that any
minor projects are followed through. They are reported to Council by Directors on a quarterly
basis and those reports are on this round of Council meetings.

Details of each Operational Plan project is set out in Attachment 1 with an assessment of
whether the issue in completed, on track or behind schedule. Comments are also provided for
the information of Councillors about the status of each issue. It is important to note that this is
“as at 30 June” i.e. the end of the fourth quarter and in some instances, the actions have been
advanced further since that time.

There are 32 initiatives in the 2019/20 Operational Plan. The current status of those projects is:

 Status                    Quarter 1             Quarter 2            Quarter 3            Quarter 4
                       (July – Sept 2019)     (Oct – Dec 2019)    (Jan – March 2020)   (Apr – June 2020)
 Not started                   3                     3                    0                    0
 Behind Schedule               4                     3                    8                    7
 On Track                      24                    21                   18                   8
 Completed                     1                     5                    6                    17

As this report deals with the finalisation of the 2019/20 Operational Plan, details of each of the 7
initiatives that are behind schedule are set out below:

Initiatives                                  Comment
Adoption    of the Noosa River               A Stakeholder Reference Group is being developed to
Management Plan and commence                 finalise and support implementation of the Plan. A report
implementation                               outlining the proposed Terms of Reference for the Group and
                                             the next steps will be presented to Council shortly.
Commence construction of the new             This project was delayed by the appointed contractor going
Peregian Beach Community House               into liquidation requiring the works to be re-tendered. The
                                             new detailed design process is complete in preparation for
                                             re-tendering for construction.
Undertake detailed design and tender         The commencement of this project is dependent upon the
for the next stage of the Peregian Digital   finalisation of the Peregian Beach Community House which
Hub (refit of Community House)               was delayed due to the contractor going into liquidation. The
                                             initial layout, use and design options have been scoped.
Finalise Climate Change Adaptation           The draft Coastal Hazard Adaptation Plan is currently being
Plan and initiate the implementation of      prepared for Council endorsement and community
actions                                      engagement. A shire wide Climate Change Response Plan
                                             has been scoped and will be reported to Council in August.
Establish a place making team and            The establishment of the place making team has been
commence pilot project                       awaiting the finalisation of the Planning Scheme which was
                                             adopted by Council in July.
Continue implementation of Council’s         Although some work has been done in relation to this project,
Revenue Diversification Project              the project lead had been diverted to work on Council’s
                                             COVID-19 responses, budget etc.

                                                                                           Page 74 of 100