2014-01-13 Ordinary Meeting Agenda

ORDINARY MEETING AGENDA                                                           13 JANUARY 2014


6      ORDINARY MEETING REPORTS

EXECUTIVE OFFICE


6.1       CIVIC FUNCTIONS POLICY

DOCUMENT INFORMATION
File No

Author            Chief of Staff, Executive Office



SUMMARY/PURPOSE
The purpose of this report is to present the Civic Functions Policy to Council for consideration
and adoption. The intention of the policy is to provide clarity on the circumstances under which
civic functions are to be held.

BACKGROUND INFORMATION
Civic functions and events foster relationships between the community and Council, and
recognise and celebrate individual and community achievements. The Civic Functions Policy
provides guidance regarding the conduct of these civic functions.

PREVIOUS COUNCIL CONSIDERATION
Nil.

REPORT
The Civic Functions Policy identifies when civic functions can be held and the types of events
which may be approved at the Mayor’s discretion.

It is proposed that civic functions be held:

      as a consequence of formal agreements e.g. sister city arrangements;
      to welcome international or interstate delegations that align with Council’s corporate or
       community vision;
      to recognise important government visits; and
      to recognise significant achievements within the Noosa community.

Civic functions will be held at the discretion of the Mayor, and will take the form of a civic
reception, a mayoral reception or a council reception.

BUDGET & FINANCIAL ASPECTS
Provision exists within the current budget to meet the cost of civic functions.




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