2017-02-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                   7 FEBRUARY 2017


BRANCH ACTIVITIES                        RECENT ACHIEVEMENTS                         CURRENT PRIORITIES                           THE NEXT QUARTER
                                            Tender for the Rufous St civil work       Provision of information to potential      Tender assessment for the Digital
                                              package awarded to Shadforths on            tenderers for the design and                 Hub design and construct contract .
                                              December 15 2016.                           construction of the digital hub.
                                            Tender for the design and                 Provide DILGP with necessary
                                              construction of the Digital Hub             documentation to finalise funding
                                              advertised on 23 December 2016              agreement and payment schedule .
Cooroy Memorial Hall                        Public meeting on the future of the       Ongoing liaison with DNRM re land          Finalise report to Council on the
                                              Hall held at the Cooroy State School        swap to resolve encroachment                 future of the Memorial Hall
                                              on November 26.                             issues with both the Cooroy Memorial
                                            Trusteeship of the DOGIT transferred        Hall and Cooroy RSL Club.
                                              to Council on December 13.                Ongoing community consultation re
                                                                                          the future of the Memorial Hall.
Libraries & Galleries
Implement outcomes of         2015/16       New      library    opening    hours      Updating structure within HR               Impact of new opening hours to be
Libraries Service Review                      implemented                                 system to reflect task changes               reviewed
                                            Temporary        Branch     Services
                                              Coordinator appointed
                                            Vacant library positions filled and
                                              new employees inducted
                                            Operational tasks reviewed and
                                              reallocated
Upgrade library collections to meet         Extra investment made in library        Analysis of key collections data eg        Review    collections  development
current and future needs of Noosa             collections, particularly eResources      usage, loss rates and gaps                   model
community                                                                             Review further eResource options           Targeted promotion of eResource
                                                                                      Trial of e-audio devices for Home            content
                                                                                        Services clients                           Review standing orders and bundled
                                                                                                                                     plans
Complete Phase 1 of Noosaville Library      Consultation with key stakeholders        Undertake quotation process for          Contract   architect for design
refurbishment - research and design           undertaken                                  architect                                  process
                                            Review of needs completed                                                            Undertake design phase
                                            Architectural brief developed                                                        Prepare initiative for 2017/18 budget
Complete Phase 1 of RFID project -          Research phase completed                  Develop transition to RFID plan          Prepare initiative for 2017/18
research, planning and design               RFID consultant completed review                                                        budget
                                              of operations and needs
                                            Finalised specifications of Noosa
                                              RFID system and scope of
                                              equipment


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