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2018-10-15 General Committee Agenda
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AGENDA
General Committee
Meeting
Monday, 15 October 2018
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Jess Glasgow, Ingrid Jackson,
Joe Jurisevic, Frank Pardon, Brian Stockwell, Tony Wellington
“Noosa Shire – different by nature”
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Section 2
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
ITEMS REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE -
1 MCU16/0079.02 FURTHER REPORT – REQUEST TO CHANGE A DEVELOPMENT
APPROVAL FOR 5 MEMORIAL DRIVE, TEWANTIN
(Planning & Environment Committee Agenda, 9 October 2018, Item 1, Page 3)
Reason for referral – For further discussion
2 MCU18/0019 – DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF
USE FOR MULTIPLE HOUSING TYPE 3 – RETIREMENT & SPECIAL NEEDS (90
BED AGED CARE FACILITY) AT 52 – 62 GOODCHAP STREET AND 3 – 11 VAL
CRESCENT, NOOSAVILLE
(Planning & Environment Committee Agenda, 9 October 2018, Item 3, Page 19)
Reason for referral – For a further report (Refer Item 4 below)
ITEMS REFERRED FROM SERVICES & ORGANISATION COMMITTEE -
3 COOROY HINTERLAND PLAYGROUND PROJECT UPDATE & ESTABLISHMENT
OF PROJECT GROUPS
(Services & Organisation Committee Agenda, 9 October 2018, Item 1, Page 3)
Reason for referral – Significance of the issue
REPORTS DIRECT TO GENERAL COMMITTEE 3
4 FURTHER REPORT - MCU18/0019 DEVELOPMENT APPLICATION FOR A
MATERIAL CHANGE OF USE FOR MULTIPLE HOUSING - TYPE 3 RETIREMENT
AND SPECIAL NEEDS (90 BED AGED CARE FACILITY) AT 52 - 62 GOODCHAP
STREET AND 3 - 11 VAL CRESCENT, NOOSAVILLE 3
5 MCU18/0094 - DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF
USE - MULTIPLE HOUSING TYPE 4 (4 DWELLING UNITS), 15 GARNET
STREET, COOROY 22
6 NOOSA GYMNASTICS CLUB CAPITAL CONTRIBUTION PAYMENT AND NEW
LEASE 34
7 CAPITAL PROGRAM DELIVERY STATUS - SEPTEMBER 2018 37
8 FINANCIAL PERFORMANCE REPORT - SEPTEMBER 2018 46
CLOSED SESSION -
Page 2 of 55
Section 3
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
REPORTS DIRECT TO GENERAL COMMITTEE
4 FURTHER REPORT - MCU18/0019 DEVELOPMENT APPLICATION FOR A MATERIAL
CHANGE OF USE FOR MULTIPLE HOUSING - TYPE 3 RETIREMENT AND SPECIAL
NEEDS (90 BED AGED CARE FACILITY) AT 52 - 62 GOODCHAP STREET AND 3 - 11
VAL CRESCENT, NOOSAVILLE
DOCUMENT INFORM AT ION
Author Development Planner, Glen Conforti
Environment and Sustainability Department
Index ECM/ Application/ MCU18/0019
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Development Planner to the Planning & Environment
Committee Meeting dated 9 October 2018 and the General Committee Meeting dated 15 October
2018 regarding Application No. MCU18/0019 for a Development Permit for Material Change of
Use - Multiple Housing –Type 3 Retirement & Special Needs (90 bed aged care facility) situated
at 52 – 62 Goodchap Street & 3 - 11 Val Crescent, Noosaville and:
A. Approve the application in accordance with the following conditions:
PLANNING
When Conditions must be Complied With
1. Unless otherwise stated, all conditions of this Decision Notice must be complied with
prior to the use commencing, and then compliance maintained at all times while the
use continues.
Approved Plans
2. Development undertaken in accordance with this approval must generally comply
with the approved plans of development. The approved plans are listed in the
following table unless otherwise amended by these conditions.
Plan No. Rev. Plan/Document Name
A-DA-01.01 D Site Plan, prepared by Elevation Architecture
A-DA-03.01 K Basement GA Floor Plan, prepared by Elevation Architecture
A-DA-03.02 K Basement GA Floor Plan, prepared by Elevation Architecture
A-DA-03.03 I Level 1 GA Floor Plan, prepared by Elevation Architecture
A-DA-04.01 F Roof Plan, prepared by Elevation Architecture
A-DA-09.01 G Elevations Plan, prepared by Elevation Architecture
A-DA-10.01 G Site Sections, prepared by Elevation Architecture
A-DA-10.02 F Site Sections (Sheet 02), prepared by Elevation Architecture
A-DA-22.01 G Goodchap Street (south), prepared by Elevation Architecture
Page 3 of 55
Section 4
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
A-DA-22.02 E Goodchap Street (east), prepared by Elevation Architecture
A-DA-22.03 E Porte Cochere (Goodchap St), prepared by Elevation Architecture
A-DA-22.04 G Goodchap Street (north), prepared by Elevation Architecture
A-DA-22.05 G Val Crescent (north), prepared by Elevation Architecture
A-DA-22.06 G Val Crescent (west), prepared by Elevation Architecture
A-DA-22.07 F Val Crescent (south), prepared by Elevation Architecture
3. The Approved Plans must be amended to incorporate the amendments listed within
this Decision Notice and resubmitted to Council prior to the issue of any Development
Permit for Operational Works.
Nature and Extent of Approved Use
4. The ‘café’ must be used for residents and their guests only and not be for general
public use. No external signage advertising the café is permitted.
Building Height
5. The maximum height of the development must not exceed 8 metres above the
finished ground level and the natural ground surface except for the lift overruns and
the centrally located skillion roof eaves which must not exceed the height indicated
on the approved plans and not exceed 8.8m above the natural ground level.
6. The maximum height of the development must be 2 storeys. A 0.75m wide garden
must be provided for the full length of the plant room wall near the driveway to a
height of a maximum of 1m below the ground floor so as to not constitute a storey
pursuant to The Noosa Plan. Amended plans must be submitted to Council prior to
the issue of an operational works approval demonstrating compliance with the
maximum height.
7. Certification must be submitted to Council from a Licensed Surveyor which certifies
that the building does not exceed the maximum height requirements of this Decision
Notice.
Performance Bond
8. Security in the form of a cash bond or trading bank guarantee to the sum of $50,000
must be submitted to Council, to secure performance of all conditions of this
approval, prior to the pre-start meeting. The cash bond or trading bank guarantee will
be returned on performance of the conditions of approval less any costs incurred by
Council in respect of enforcing performance of this permit. Council reserves the right
to call upon the bond or guaranteed sum to effect compliance with conditions.
Street Identification
9. The street address of the development must be clearly visible and discernible from
the primary frontage of the site by the provision of a street number and, where
appropriate, the building name.
Building Appearance
10. External finishes must consist of a mix of materials in accordance with the approved
plans. The parapet facing Goodchap Street must be articulated to break up its length
and present a more domestic scale and appearance.
11. All air conditioning units or other mechanical equipment must be fully enclosed or
screened such that they are not visible from the street frontages or adjoining
properties.
Page 4 of 55
Section 5
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Protection of Privacy
12. To ensure privacy is protected between adjoining properties all windows and glass
doors located on the upper level of the southern building face must either:
have a minimum window sill height or 1.5 metres above floor level
be fitted with translucent glazing
be fitted with a fixed external screen
ENVIRONMENTAL HEALTH
Amenity
13. The development must be undertaken and operated in a manner that causes no
detrimental effect upon the amenity of the neighbourhood by reason of the creation of
excessive noise, lighting, air-borne hazards, atmospheric pollutants (including dust or
odours) nuisance or any other emissions in accordance with the nuisance provisions
of the Environmental Protection Act 1994.
Noise Nuisance
14. Noise emission from mechanical equipment must comply with the following
requirements:
Air-conditioning, refrigeration, fans including mechanical exhaust
fans/ventilation, plant rooms and refuse compactors:
7am to 10pm: Maximum background + 5dB(A)
10pm to 7am: Maximum background + 3dB(A)
15. Submission of written certification from a suitably qualified person confirming that the
noise levels from all mechanical equipment comply with the noise requirements of
this Decision Notice when measured at either the residential boundary or outside the
most exposed part of an affected building, whichever is the closest to the equipment.
The assessment and certification is required immediately after installation of the
equipment and prior to any occupation of the building, and in a format approved by
Council. All equipment should be operating at the same time to test the overall noise
level created.
Kitchen Exhaust
16. Kitchen exhaust points for the development must be located and operated in
accordance with Australian Standard AS1668.2-2002 “The use of ventilation and air-
conditioning in buildings” (specifically Section 5.10 – Air Discharges).
17. The development must be constructed with reticulated ducting inside the building to
transfer kitchen exhaust fumes to a discharge point on the roof.
18. Submission of written certification must be provided from a suitably qualified person
confirming that the kitchen exhaust is constructed, installed and is operating in
accordance with Australian Standard AS1668.2-2002.
The assessment and certification is required immediately after installation of the
equipment and prior to any occupation of the building, and in a format approved by
Council.
Service Vehicles
19. Deliveries to the site must be between 7.00am and 6.00pm Monday to Saturday and
not permitted on Sunday or public holidays.
Page 5 of 55
Section 6
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Building Demolition/Removal/Relocation
20. Where the development involves the removal, relocation or demolition of a building, a
Waste Management Plan (construction and demolition) in accordance with Planning
Scheme Policy 11, Waste Management Plans must be submitted and approved by
Council’s Environmental Health Officer prior to issue of a development permit for
operational works for demolition, removal or relocation of any building other than a
shed.
The purpose of the Waste Management Plan is to facilitate the segregation of waste
for the effective reuse and recycling of such materials. Segregated wastes attract
significantly reduced disposal fees at the landfill with some items free. Higher gate
fees are charged for mixed waste.
Waste storage areas must provide adequate separation of all reusable, recyclable
and waste materials. These must be located so that they are convenient and safe to
use.
The Plan must contain the following information:
The site area for the storage and separation of waste is to be shown on the
plan drawings accompanying the application
A waste management table as indicated below is to be completed showing how
waste material is to be segregated - recycled – reused or disposed.
Table – Waste Management Table
MATERIALS ON-SITE DESTINATION
Re-use and Recycling Disposal
Expected Estimated On-site Off-site *specify contractor
waste volume(m³) *specify proposed *specify and landfill site or
materials re-use or on-site contractor and other disposal site
recycling methods recycling outlet
Excavation
material
Green waste
Bricks
Concrete
Timber-please
specify
Plasterboard
Metals -
please specify
Asbestos
Other - please
specify
Note * If a demolition contractor is undertaking works, then the Waste Management
table is to be completed by the demolition contractor.
Waste Storage & Disposal
21. The developer must provide waste storage and disposal facilities in accordance with
Planning Scheme Policy 9, Waste Management, including an external imperviously
paved area correctly sized for all refuse and recycling containers and suitably
screened from public places and neighbouring properties.
22. Waste collection services are limited to between 6.30am and 6.30pm Monday to
Saturday and not permitted on Sunday or public holidays.
Page 6 of 55
Section 7
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Outdoor Lighting Devices
23. Lighting associated with the use must be designed, sited, installed and tested to
comply with Table 2.1 & 2.2 of Australian Standard AS4282-1997 “Control of the
obtrusive effects of outdoor lighting” using a control level of 1.
24. Certification must be submitted to Council from a qualified person which certifies that
all outdoor lighting devices comply with the requirements of this Decision Notice at
the time of commissioning.
For the purpose of certifying outdoor lighting devices for the development, a qualified
person is:
a Registered Professional Engineer of Queensland;
an environmental or electrical design consultant with a minimum of 3 years
current experience in the field of outdoor lighting.
LANDSCAPING
25. The development site must be landscaped in accordance with Planning Scheme
Policy PSP 3 – Landscaping Plants and Guidelines and an Operational Works
approval and must include local native species and in particular:
any boundary fencing must be setback a minimum of 1m from the boundary
and/or covenant areas. The area of land between the boundary or covenant
areas and the fence must be densely landscaped to screen the fence from the
street. The landscaped area must include 1 feature tree every 3m;
dense landscaping must be provided along the southern boundary to effectively
screen the development from the adjoining residential dwellings;
dense landscaping must be planted for the full frontage of Val Crescent to
screen the development. The plantings must include a mix of low, medium and
tall shrubs and trees and in particular;
i. include 12 x 100 litre native tree species along the Val Crescent frontage
between the driveway and the southern boundary of the site. Proposed
species must be submitted for operational works approval;
shrubs and trees along the Goodchap Street frontage must have a minimum
pot size of 200mm and must include 5 feature trees with a pot size of 100 litres;
2 x 100 litre feature trees planted in each garden located near the building
either side of the porte cochere. The tree species chosen must have a mature
height of 8m or more;
provision of 1 street tree with a pot size of 100 litres for every 8 metres of
frontage;
provide a survey plan prepared by a suitably qualified person which identifies
the mature trees on site and their possible retention in particular the trees near
the site boundaries;
the large eucalypt tree near the proposed driveway in Val Crescent must be
retained. In this regard, an arborist report outlining measures to maintain the
health of the tree during the design, construction and operational phase of the
development must be submitted for operational works approval;
any vegetated water quality treatment system must be located to allow for
landscape screening of the development.
Page 7 of 55
Section 8
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
ENGINEERING
External Works
26. Goodchap Street and Val Crescent must be upgraded for the length of their frontage
to the subject site. The works must be undertaken in accordance with an Operational
Works approval and must include in particular:
reconstruction of any damaged kerb and channelling;
construction of pedestrian footpaths in accordance with the conditions of this
Decision Notice;
removal of the existing property accesses and reinstatement of the kerb,
footpath and verge area to match the balance of the site frontage, including the
provision of topsoil and turf where the existing verge is grassed;
relocation/reinstatement of existing on-street parking bays required as a result
of development works;
linemarking for any potential additional on street parking spaces.
This Condition is imposed pursuant to s145 of the Planning Act 2016 being non-trunk
infrastructure and s128 being necessary trunk infrastructure identified by Council’s
LGIP to service the development.
27. The existing formation in Val Crescent must be upgraded from the existing formation
in Goodchap Street and extending to the tangent point in the kerb line adjacent to the
northern boundary of No 3 Val Crescent. The works must be undertaken in
accordance with an Operational Works approval and must include but not be limited
to:
works designed and constructed in accordance with Council’s Planning
Scheme Policy PSP 5 – Engineering Design Standards – Roads, Drainage and
Earthworks (section 3.19(d) – Industrial/Commercial – Local road);
the full width of the formation in Val Crescent;
reinstatement of existing linemarking.
This Condition is imposed pursuant to s145 of the Planning Act 2016 being non-trunk
infrastructure.
Bus Stop relocation
28. The bus stop and associated infrastructure must be relocated in accordance with
Translink’s requirements. These works must also include the installation of a new
shelter in accordance with Council’s standard drawings. In this regard please note
that Council has a contract with a 3rd party to manufacture and install bus shelters.
The developer must:
carryout adjustment works to the kerb line and/or road linemarking along the
new bus stop bay as necessary to achieve compliance with the applicable
standards for cycle lanes requirements. The works must be included as part of
the Operational Works application.
liaise with the bus shelter manufacturer/installer and create all necessary
conditions for their works (i.e. concrete slab, etc.);
advise Council of timing for the installation of the bus shelter and report as soon
as possible any changes to the programme.
This condition is imposed pursuant to s145 of the Planning Act 2016 being non-trunk
infrastructure. The relocation of the bus stop is only to facilitate the development and
therefore no offset of the Infrastructure Charges is applicable.
Page 8 of 55
Section 9
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
29. Written approval from Translink’s Temporary Closures Team must be provided as
part of the Operational Works application, confirming that the application for impact to
the public transport bus network has been accepted and complies with DTMR’s
“Industry Guideline: A guide to managing public transport impacts”.
Site Access and Driveways
30. Sealed access driveways must be provided from Goodchap Street and Val Crescent
to all parking and manoeuvring areas of the development. The works must be
undertaken in accordance with an Operational Works approval and must include in
particular:
driveway crossovers generally in accordance with Council’s standard drawing
RS-051
suitable safety measures, including warning signage, to improve driver
awareness of pedestrians and enhance pedestrian safety. Warning signage
must be provided near the exit driveways to warn motorists of pedestrian
movement along the frontage street
Car Parking
31. A minimum of 53 car parking spaces must be provided and marked on the site and
made available and accessible at all times while the use is open for business. The
works must be undertaken in accordance with an Operational Works approval and
must include in particular:
53 visitor and staff parking spaces within the total, which are clearly marked for
that purpose and accessible at all times for visitor use
1 disabled parking space within the total
1 space for an emergency vehicle
crossfalls, dimensions and gradients in accordance with Australian Standard
AS2890: Parking Facilities
32. All car parking areas and access driveways must be maintained exclusively for
vehicle parking and manoeuvring and kept in a tidy and safe condition at all times.
33. Directional signage must be provided to direct visitors and customers to the car
parking spaces provided on site.
Paving Treatment of Vehicle Movement Areas
34. Alternative materials, patterns, or threshold treatments must be used to articulate the
pavement treatment of vehicle movement areas.
Service Vehicles
35. Service vehicle parking, manoeuvring and standing spaces must be provided on the
site. The works must be undertaken in accordance with an Operational Works
approval.
Pedestrian and Bicycle Facilities
36. Pedestrian and bicycle facilities must be provided for the development. The works
must be undertaken in accordance with an Operational Works approval and must
include in particular:
a 2.0 metre wide concrete footpath within the road verge for the entire length of
the site’s frontage to Goodchap Street including a new pram ramp at the
intersection with Val Crescent
Page 9 of 55
Section 10
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
a 1.5 metre wide concrete footpath within the road verge for the entire length of
the site’s frontage to Val Crescent. This path must be widened to 1.8m where
not constrained by services or vegetation in the road reserve.
adequate separation of all specific pedestrian routes from vehicle access and
manoeuvring areas, and clear demarcation by pavement marking, signposts or
changes in surface materials or levels
signage and lighting at strategic locations to direct people to building entries
and public toilet facilities
A pram crossing at the southern end of the path in Val Crescent
Joining smoothly to existing paths, services and verge areas
10 bicycle spaces provided in accordance with AS2890.3 Bicycle Parking
Facilities; and AUSTROADS Guide to Traffic Engineering Practice, Part 14 –
Bicycles, Section 10.
end of trip facilities of one locker per two bicycle space and one shower cubicle
with ancillary change room per 10 bicycle spaces or part thereof.
Condition a is imposed pursuant to s128 of the Planning Act 2016 being necessary
trunk infrastructure identified by Council’s LGIP to service the development.
Condition b is imposed pursuant to s145 of the Planning Act 2016 being non-trunk
infrastructure.
Stormwater Drainage
37. The site must be provided with a stormwater drainage system connecting to a lawful
point of discharge. The works must be undertaken in accordance with an Operational
Works approval that is issued only where the Operational Works application
demonstrates the following in particular:
Stormwater quantity managed as described in section 4 of the Site Based
Stormwater Management Plan for Knowles Group Proposed Aged Care Facility
at Goodchap Street by Empire Engineering Revision B dated 3 May 2018, with
the exception of the following:
i. a stormwater quality treatment system designed in accordance with a
MUSIC model prepared in accordance with the Water By Design
Guidelines which demonstrates that pollutant reduction targets of 90%
reduction in Gross Pollutants, 80% reduction in Total Suspended Solids,
60% reduction in Total Phosphorous and 45% reduction in Total Nitrogen
can be achieved.
ii. To satisfy Section 4.8 of the MUSIC modelling Guidelines, the nodes
provided in the MUSIC model for any proprietary stormwater quality
treatment device must be verified by Stormwater Australia as achieving
the pollutant reduction and design parameters attributed to the node
included in the MUSIC model. Where Stormwater Australia is unable to
endorse the node for the proprietary stormwater quality treatment device,
the industry accepted bioretention basin node must be provided in the
MUSIC model, and redesign of landscaping layout to incorporate any
required bio retention device must be provided.
Page 10 of 55
Section 11
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
38. All vegetated stormwater quality treatment devices must be:
designed consistent with the Bioretention Technical Design Guidelines (Water
by Design, 2012); and
maintained in accordance with the Water by Design (2009) - Maintaining
Vegetated Stormwater Assets (Version 1). A copy of this document must be
retained on the site together with the approved Operational Works drawings for
the stormwater quality treatment system and a detailed life cycle costing of the
system attached as an addendum. Records of all maintenance activities
undertaken must be kept and made available to Council upon request.
39. Any proprietary stormwater quality treatment devices must be routinely checked,
serviced and cleaned in accordance with the manufacturer’s recommendations.
Records of all maintenance activities undertaken must be kept and made available to
Council upon request. Where replacement cartridges or other necessary components
for the system become unavailable, an alternative system is required to be retrofitted
into the development to achieve an equivalent pollutant reduction outcome.
40. Any Site Operator Management Strategy must include the Water by Design (2009) –
Maintaining Vegetated Stormwater Assets (Version 1) document and/or maintenance
manual for the proprietary device as appropriate and must include the full cost of
maintaining the system in accordance with that document.
41. Where proprietary devices are endorsed as part of the Operational Works Approval, a
copy of a signed supply agreement between the body corporate/site operator and the
stormwater filtration system supplier for the maintenance of the proprietary devices
must be provided to Council prior to the pre-start meeting for the development. The
supply agreement must be for at least 10 years.
Acid Sulfate Soils
42. All works must be carried out in accordance with an Acid Sulfate Soil and
Groundwater Management Plan for the development prepared by a qualified person*
and provided in the application for the Development Permit for Operational Works.
43. All waters, including stormwater runoff, groundwater seepage and leachate from acid
sulfate soils must achieve the following quality prior to release from the site:
a pH range of 6.5-8.5 pH units;
50mg/L maximum total suspended solids concentration;
0.3mg/L maximum total iron concentration;
0.2mg/L maximum total aluminium concentration;
no visible plume at either the point of release from the site or within a waterway.
44. The basement must be designed and constructed as a water excluding structure in
accordance with Australian Standard AS3735 “Concrete Structures for Retaining
Liquids” to ensure groundwater does not enter the basement after construction is
completed.
45. All treated material must undergo verification undertaken by a qualified person* using
the SPOCAS or Chromium Reducible Sulphur testing suite, and the results must be
submitted to Council for appraisal.
46. The application for Operational Works must demonstrate that continual dewatering of
groundwater’s will not occur as a result of groundwater movement along any bedding
material associated with pipes and around the basement of the development.
Page 11 of 55
Section 12
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Electricity and Telecommunication Services
47. Unless otherwise stipulated by telecommunications legislation at the time of
construction, the development must be provided with all necessary conduits, pits and
pipes to accommodate the future connection of optic fibre technology
telecommunications.
48. Certification must be submitted to Council from all relevant service providers which
certifies that the development has met the requirements of this Decision Notice and
all applicable legislation at the time of construction.
Easements/Covenants
49. Unless otherwise agreed in writing by the relevant service provider, any public or third
party infrastructure located on the subject site must be placed within an easement
registered against the title of the property.
50. All easements must be designed in accordance with the planning scheme and
granted at no cost to the Grantee. Where the Grantee is Council or a service
authority, the easement documentation must be in accordance with the Grantee’s
standard easement terms. Draft easement documentation must be submitted to
Council for endorsement.
51. All works must be kept clear of any existing or proposed easements on the subject
land, unless agreed otherwise in writing by the Grantee.
52. Covenants for the preservation of sight lines distances must be created at the
intersection of Goodchap Street and Val Crescent and at the bend in Val Crescent.
The covenant areas must be generally in accordance with the QTraffic plan SK.01A
in the report dated 3 August 2018, and as modified in red by Council in the reference
documents. The covenant must be in favour of Council and the terms must include
but not be limited to:
No structures or fencing
No landscaping other than grasses, excluding the existing gum tree
The areas to be maintained at all times by the property owner.
Earthworks and Retaining Walls
53. All earthworks and associated batters must be undertaken in accordance with an
Operational Works approval, and contained entirely within the subject site (both
above and below ground) unless written permission from the respective landowner(s)
is provided to Council.
54. All retaining walls must be designed and constructed in accordance with the planning
scheme and must be certified by an RPEQ where exceeding 1.0m in height. All
retaining walls that are publicly accessible and exceed 1.0m in height must be fitted
with a commercial grade safety fence.
Preparation of a Preliminary Construction Management Plan
55. A preliminary Construction Management Plan must be submitted with the Operational
Works application and must address the following:
traffic management during all aspects of the construction phase including:
i. a Traffic Management Control Plan in accordance with the Manual of
Uniform Traffic Control Devices (MUTCD) detailing all temporary signage
and traffic control measures prior to construction
ii. maintenance of safe pedestrian access for the areas affected by the
works during and after daily construction has ceased
Page 12 of 55
Section 13
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
iii. proposed fencing to the site during the construction phase of the
development
iv. approval of the Traffic Management Control Plan by the Department of
Transport and Main Roads (DTMR) for any works on State controlled
roads
v. provision for worker car parking
maintenance and protection of water quality and existing drainage lines through
the construction site, through the implementation of appropriate erosion and
sediment control measures
works programme identifying key components of the works and their respective
durations
establishment of a communication protocol with the general public, adjoining
owners, emergency services and local businesses to advise of agreed
construction times, impacts on traffic, services and other relevant issues
identification of complaint management procedures including:
i. contact details for the on-site manager
ii. dispute resolution procedures
details on the location of external fill/dump sites, the haulage route, type of
vehicle to be utilised during filling operations and frequency of usage. NB any
damage to the existing road system as a result of haulage operations shall be
fully repaired at the applicant’s expense
it is acknowledged that the preliminary Construction Management Plan will be a
draft document requiring finalisation upon appointment of the Principal
Contractor employed to construct the works and a final document will be
required to be submitted at the Pre-Start Meeting for the project.
Damage to Services and Assets
56. Any damage caused to existing services and assets as a result of the development
works must be repaired at no cost to the asset owner at the following times:
where the damage would cause a hazard to pedestrian or vehicle safety,
immediately; or
where otherwise, upon completion of the works associated with the
development.
57. Any repair work which proposes to alter the alignment or level of existing services
and assets must first be referred to the relevant service authority for approval
B. Find the following are sufficient grounds to justify the decision despite the conflict with the
Planning Scheme:
1. There is a significant need for aged care facilities within the Noosa region and the
proposal will in part satisfy this need.
2. The use is compatible with surrounding residential uses and will not significantly
impact on the amenity of the area. Further conditions are proposed to mitigate and
address any potential amenity impacts.
3. The proposal being low rise and articulated with a variety of external finishes will sit
reasonably well within the streetscape without being overly dominant.
4. The proposal provides extensive landscaping to the Val Crescent frontage to screen
the development from the street.
Page 13 of 55
Section 14
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
5. There are limited opportunities of appropriately zoned land for the development of
aged care facilities and overall the proposal is a good response for this site,
considering the Noosa Hospital opposite and Goodchap Street medical centre
nearby.
6. The applicant has demonstrated that vehicles can enter and exit the Val Crescent
driveway safely.
7. The development will not adversely affect the broader road network.
C. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
REPORT
This report has been prepared in response to questions raised at the Planning and Environment
Committee Meeting held on 9 October 2018 regarding:
Further information on the availability of land available for aged care facilities;
Provide more detailed comments in the table which addresses the matters raised by
submitters;
Concerns were raised in regard to the length of the parapet fronting Goodchap Street near
the porte cochere;
Clarification on the areas of the roof where the development is proposed higher than 8m
above the natural ground level;
Whether specific provisions are required for mobility scooters?
Officers raised that changes are required to some conditions to ensure the reference to the
Planning Act 2016 section is correct in respect to non-trunk and trunk infrastructure to
clarify that no offset is applicable for relocating the bus stop.
Land Availability
In Noosa Shire there is approximately 130ha of vacant zoned land for unit development and
where aged care development is identified as a consistent use. While this quantity appears
sufficient the land is scattered throughout the Shire in individual small lots suitable only for a
duplex or small scale unit developments.
The new Noosa Plan has been informed by the Briggs and Mortar Housing needs analysis and
has identified an additional large lot considered suitable for aged care.
Submitter concerns
The following table is provided in the original Officers report to the Planning and Environment
Committee Meeting held on 9 October 2018 with further comment on the matters raised by
submitters provided as track changes.
Matters Raised Comments
Traffic / Car parking
It is already a struggle to get a car park on The car parking proposed has been independently peer
Goodchap Street and Val Crescent as a result reviewed which indicates 53 spaces is sufficient for the
of overflow parking from the hospital. intended use.
The extra traffic caused by the development The effect of the development on the road network has
will impinge on ambulance access to Noosa been deemed to be insignificant. This has been certified
Hospital Emergency. by a RPEQ traffic engineer and peer reviewed by
The development will significantly increase Council’s consultant traffic engineer.
vehicles using Val Crescent, particularly Additional vehicles to that which currently use Val Cr
commercial vehicles including 12.5m heavy would increase. However, the proposed driveway is
rigid vehicles. located 20m from Val Cr/Goodchap St roundabout
Page 14 of 55
Section 15
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Matters Raised Comments
Val Crescent is intended to service residents minimising the traffic impacts on Val Cr.
who live in the street only. The current width has been deemed suitable for the
Val Crescent should be widened to cater for development.
the additional traffic if the development is to
proceed.
The proposed 53 car parks is not sufficient to The car parking numbers proposed have been
cater for patients, staff, visitors and other independently peer reviewed.
people required to attend the facility.
Number 2 Val Crescent’s driveway is not The location of 2 Val Cr driveway and the impact of the
indicated on the developer’s plans. This development has been considered in the assessment of
driveway is within 10m of the proposed the development. The driveway is unlikely to be
driveway. impacted by vehicles entering and existing the proposed
development driveway in Val Crescent.
The increased traffic created by the
development will make Val Crescent more
dangerous given—
there are no footpaths for local residents or A footpath to the whole Val Cr frontage of the
for people who park in the street to access development must be constructed should the
the hospital; development be approved.
The proposed driveway to the development in Val Cr is
children ride bikes and scooters on the near the Goodchap St roundabout. minimising the traffic
street and the increased traffic will prevent impacts on Val Cr.
them from doing this safely.
The Val Crescent access is inappropriate and The applicant has demonstrated the Val Crescent
unsafe because of restricted sight lines and access is safe when a covenant is provided that restricts
the applicant’s information response is grossly vegetation and structures in the area which is required
inaccurate. for sightlines. An RPEQ has certified the sight lines
comply with the relevant standards.
The sight lines and other traffic related concerns raised
by the submitter are addressed in the body of this
report.
Additional rubbish collection adding to noise This has been addressed in the body of this report. It is
and stress levels likely 1 additional collection would be required. Plastic
low noise1100litre bins would be used which are
specifically designed for noise sensitive areas.
Collection times are during the day minimising impacts
on the surrounding area. This has been discussed
further in Section 3.3.1 of this report under the Waste
heading.
During construction
The development will create noise and disrupt Noise is unavoidable during any construction. Should
amenity during the construction phase. the development be approved a construction
The construction phase is an enormous impost management plan and other relevant documents would
on Val crescent over a substantial period of be required as part of the operational works application
time and one we should not have to tolerate. and therefore construction impacts would be minimised.
Excavation for the basement raises stability Should the development be approved, conditions would
concerns and will probably result in pumps address the stability of the site during construction.
working all the time and over-taxing the storm
water drainage system and adding to sediment
levels in Lake Doonella.
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Section 16
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Matters Raised Comments
The Val Crescent road surface is not suitable If approved this would be addressed as part of the
for heavy construction traffic. Construction of operational works application. Any damage to the road
this scale will require large articulated delivery is the responsibility of the developer. If approved,
vehicles and raises safety issues with the Council would require a substantial bond of $50,000 to
Goodchap Street / Val Crescent roundabout. ensure compliance with conditions of any approval.
Property Value
Devaluation of Val Crescent properties. This is not a planning matter.
Built form
The proposal conflicts with the Noosa Plan. This is addressed in the body of the report. The
No expectation a 90 bed aged care facility Planning Act 2016 allows planning applications to be
would be built in Val Crescent given that it is lodged with Local Government whether or not the use is
zoned for Detached Housing. The expectation consistent in the subject zone. The report concludes
is 11 dwellings over 11 lots. there is a significant need for aged care facilities which
in part justifies the conflict with the Planning Scheme.
A 90 bed aged care is an overdevelopment of
the site. It is a high density commercial While a large scale building, the proposal is well
development in a residential area with service designed and unlikely to significantly dominate the
levels equal to a commercial development. surrounding area.
It is a quiet residential use and the impacts of the
commercial aspects on Val Crescent have been
minimised. This has been addressed further in Section
3.3 of this report.
The size, mass and bulk dominates the This is addressed in the body of the report. It is agreed
streetscape and is a significant departure from the proposal does not present as 11 detached houses.
The Noosa Plan and will look out of place on To address the size, mass and bulk, the building is low
the site which is characterised by detached rise, articulated, uses a variety of external finishes, and
houses. proposes significant landscaping and generous
The proposal does not give the physical setbacks.
appearance of detached houses and change Generally individual dwellings would be constructed
the nature of Val Crescent where there is no within the subject zone. However, it should be noted that
units or other multiple dwellings. a large detached house could be constructed over
multiple lots resulting in a greater scale of development
which may not trigger a planning application to Council.
This is addressed in the body of the report.
The proposed ‘cookie cutter’ unit style doesn’t This is addressed in the body of the report. The
fit the Noosa style of development. proposed design is considered ‘Noosa Style’ with the
built form articulated, providing eaves and a mix of
external material finishes to add interest.
Insulted by the impressive circular driveway on The development provides variation and articulation in
Goodchap Street whilst the ugly commercial design and the ‘commercial access’ and associated
access is located in Val Crescent, subjecting delivery area is below road level with good landscaping
local residents to noise and congestion. screening the development from the street.
Ambient light from the development will A condition has been proposed to could ensure no
change the night time amenity of Val Crescent. negative impact from light spill.
Rooms and balconies overlooking our yards The development is setback 3.2m from the adjoining
and walkways and courtyards along the fence residential uses with no windows to these areas of the
line creating major privacy concerns. building except for a small balcony and windows
setback 18m. The courtyard is likely to be at or slightly
below natural ground level and should not create any
overlooking. A condition has been proposed to could be
imposed to provide screening devices to ensure privacy.
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Section 17
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Matters Raised Comments
Location
The aged care facility should be located on a This is addressed within the body of this report. Noosa
more appropriately zoned lot. Shire has a shortage of appropriately zoned land for
aged car facilities which is highlighted in the Housing
Needs Assessment (HNA), prepared by Briggs and
Mortar dated April 2017. The HNA was prepared to
inform the for the Noosa Council’s new Planning
Scheme.
Need
There is enough aged care beds in Noosa The matter is addressed in the body of this report. The
Shire considering the population ceiling cap. HNA indicates a shortfall of 214 beds by 2021 and 289
beds by 2036. This is further discussed in Section 3.3 of
this report under the Need and Demand heading.
Stormwater/Wastewater
A large volume of sewage and grey water Unitywater would address this aspect of development.
output. Stormwater has been demonstrated to comply with the
Planning Scheme, relevant policies and standards.
Vegetation
Removal 40 mature trees across the 11 lots Not all of the mature trees are native species. The large
negatively impacts on the character of Val mature eucalypt located to the north western end of Val
Crescent. If 11 new detached houses were Crescent is proposed to be retained. A condition could
constructed the vast majority of these trees is proposed be included to explore the opportunity to
would be retained. retain mature trees. This is likely to occur only along the
Val Crescent frontage. If the development is approved,
100 litre pot size trees could is proposed to be
conditioned.
Were If 11 new detached houses were to be constructed
it is unlikely that the vast majority of the trees would be
retained.
A commercial café appears to be operating The café is ancillary to the proposed use and is not
from the Peregian Springs Arcare facility. The proposed for external use. It is proposed to be utilised
proposal plans show a café area but is not by residents, residents’ visitors and staff. A condition is
mentioned in the applicant’s application recommended to ensure the café is not a commercial
documentation. activity.
Some of the properties to be removed are The lower cost properties appear to be in a state of
lower cost rentals. Removal of these seems disrepair being the reason they are potentially low cost
contradictory to the current requirement for rentals. There is a need for both low cost
more low cost rental properties. accommodation and aged care beds in Noosa Shire.
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Section 18
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Parapet facing Goodchap Street
Concerns were raised suggesting the 30m long parapet presents a commercial architectural
aspect to the development. The Planning Scheme requires eaves to 75% of the perimeter of the
building. The proposal meets this provision with more than 90% eaves to the perimeter. The wall
below the parapet incorporates glazing and some timber structures with horizontal battening (for
a vine) each side of the porte cochere which provides interest to the facade.
A condition may be imposed to provide window hoods or similar but it is considered this would
compromise the overall design. An additional feature tree could be planted each side of the porte
cochere roof to assist in visually softening this facade. There also appears the opportunity to
articulate the parapet above the porte cochere roof. It is considered the additional landscaping
and further articulation addresses any commercial architectural aspect of the development.
Proposed conditions 10 and 25 are recommended to be changed to read as follows:
Condition 10
10. External finishes must consist of a mix of materials in accordance with the approved plans.
The parapet facing Goodchap Street must be articulated to break up its length and present
a more domestic scale and appearance.
Condition 25
25. The development site must be landscaped in accordance with Planning Scheme Policy
PSP 3 – Landscaping Plants and Guidelines and an Operational Works approval and must
include in particular:
any boundary fencing must be setback a minimum of 1m from the boundary and/or
covenant areas. The area of land between the boundary or covenant areas and the
fence must be densely landscaped to screen the fence from the street. The
landscaped area must include 1 feature tree every 3m;
dense landscaping must be provided along the southern boundary to effectively
screen the development from the adjoining residential dwellings;
dense landscaping must be planted for the full frontage of Val Crescent to screen the
development. The plantings must include a mix of low, medium and tall shrubs and
trees and in particular;
i. include 12 x 100 litre native tree species along the Val Crescent frontage
between the driveway and the southern boundary of the site. Proposed species
must be submitted for operational works approval;
shrubs and trees along the Goodchap Street frontage must have a minimum pot size
of 200mm and must include 5 feature trees with a pot size of 100 litres
12 x 100 litre feature trees planted in each garden located near the building each
either side of the porte cochere. The tree species chosen must have a mature height
of 8m or more;
provision of 1 street tree with a pot size of 100 litres for every 8 metres of frontage
provide a survey plan prepared by a suitably qualified person which identifies the
mature trees on site and their possible retention in particular the trees near the site
boundaries.
the large eucalypt tree near the proposed driveway in Val Crescent must be retained.
In this regard, an arborist report outlining measures to maintain the health of the tree
during the design, construction and operational phase of the development must be
submitted for operational works approval
any vegetated water quality treatment system must be located to allow for landscape
screening of the development.
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Section 19
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Building height in metres
Figure 1 below shows the areas where the development exceeds 8 metres above the natural
ground level.
Figure 1 – Areas of roof exceeding 8m
The lift overruns are centrally located and there are likely to be only limited views of these from
the surrounding area.
There is an opportunity for the northern part of the roof which is proposed at 8 degrees to be
reduced in height by reducing the roof pitch to 5 degrees. It is considered this is not necessary as
the height encroachment is minor and would not cause any impacts to the surrounding area and
has arisen due to the slope to some extent. The roof areas are unlikely to be seen from the street
because of the topography and their location except for an area to the west side of the roof which
may be seen but would be partially screened by trees within the generous landscaped setbacks.
Overall it is considered the areas that exceed 8m are minor, will not cause any impacts on the
streetscape nor create shading or overlooking of surrounding properties and assist to further
articulate the building.
Mobility scooters
The applicant advises that not many residents are expected to have mobility scooters. The
mobility scooters are typically stored in equipment stores or out of the way in the basement. It is
envisaged, if necessary, 2 - 4 mobility scooters could occupy 1 car space. The proposal plans
also indicate a Photovoltaic and battery storage system which could sustainably charge any
mobility scooters. It is pertinent to note that 20 of the 90 beds are for sensitive care residents who
are unlikely to be mobile.
Page 19 of 55
Section 20
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Infrastructure Charges
Conditions 26, 27, 28 and 38 require amendments to ensure the conditions are consistent with
the Planning Act 2016. The proposed amendments also seek to clarify that the cost of the bus
stop relocation is not off settable against the charges as the bus stop is required to be relocated
by the applicant as a result of the development. The amendments to the conditions are track
changed below.
26. Goodchap Street and Val Crescent must be upgraded for the length of their frontage to the
subject site. The works must be undertaken in accordance with an Operational Works
approval and must include in particular:
reconstruction of any damaged kerb and channelling;
construction of pedestrian footpaths in accordance with the conditions of this
Decision Notice;
removal of the existing property accesses and reinstatement of the kerb, footpath and
verge area to match the balance of the site frontage, including the provision of topsoil
and turf where the existing verge is grassed;
relocation/reinstatement of existing on-street parking bays required as a result of
development works;
linemarking for any potential additional on street parking spaces.
This Condition is imposed pursuant to s665 s145 of the Planning Act 2016 being non-trunk
infrastructure and s646 s128 being necessary trunk infrastructure identified by Council’s
LGIP to service the development.
27. The existing formation in Val Crescent must be upgraded from the existing formation in
Goodchap Street and extending to the tangent point in the kerb line adjacent to the
northern boundary of No 3 Val Crescent. The works must be undertaken in accordance
with an Operational Works approval and must include but not be limited to:
works designed and constructed in accordance with Council’s Planning Scheme
Policy PSP 5 – Engineering Design Standards – Roads, Drainage and Earthworks
(section 3.19(d) – Industrial/Commercial – Local road);
the full width of the formation in Val Crescent;
reinstatement of existing linemarking.
This Condition is imposed pursuant to s665 s145 of the Planning Act 2016 being non-trunk
infrastructure and s646 being necessary trunk infrastructure identified by Council’s LGIP to
service the development.
Bus Stop relocation
28. The bus stop and associated infrastructure must be relocated in accordance with
Translink’s requirements. These works must also include the installation of a new shelter in
accordance with Council’s standard drawings. In this regard please note that Council has a
contract with a 3rd party to manufacture and install bus shelters. The developer must:
carryout adjustment works to the kerb line and/or road linemarking along the new
bus stop bay as necessary to achieve compliance with the applicable standards for
cycle lanes requirements. The works must be included as part of the Operational
Works application.
liaise with the bus shelter manufacturer/installer and create all necessary conditions
for their works (i.e. concrete slab, etc.);
advise Council of timing for the installation of the bus shelter and report as soon as
possible any changes to the programme.
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Section 21
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
This condition is imposed pursuant to s646 s145 of the Planning Act 2016 being necessary
trunknon-trunk infrastructure. The relocation of the bus stop is only to facilitate the
development and therefore no offset of the Infrastructure Charges is applicable.
infrastructure identified by Council’s LGIP to service the development.
This condition is imposed pursuant to s145 of the Planning Act 2016 being non-trunk
infrastructure. The relocation of the bus stop is only to facilitate the development and
therefore no offset of the Infrastructure Charges is applicable.
36. Pedestrian and bicycle facilities must be provided for the development. The works must be
undertaken in accordance with an Operational Works approval and must include in
particular:
a 2.0 metre wide concrete footpath within the road verge for the entire length of the
site’s frontage to Goodchap Street including a new pram ramp at the intersection with
Val Crescent
a 1.5 metre wide concrete footpath within the road verge for the entire length of the
site’s frontage to Val Crescent. This path must be widened to 1.8m where not
constrained by services or vegetation in the road reserve
adequate separation of all specific pedestrian routes from vehicle access and
manoeuvring areas, and clear demarcation by pavement marking, signposts or
changes in surface materials or levels
signage and lighting at strategic locations to direct people to building entries and
public toilet facilities
a pram crossing at the southern end of the path in Val Crescent
joining smoothly to existing paths, services and verge areas
10 bicycle spaces provided in accordance with AS2890.3 Bicycle Parking Facilities;
and AUSTROADS Guide to Traffic Engineering Practice, Part 14 – Bicycles, Section
10.
end of trip facilities of one locker per two bicycle space and one shower cubicle with
ancillary change room per 10 bicycle spaces or part thereof.
Condition a is imposed pursuant to s646 s128 of the Planning Act 2016 being necessary
trunk infrastructure identified by Council’s LGIP to service the development.
Condition b is imposed pursuant to s665 s145 of the Planning Act 2016 being non-trunk
infrastructure
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
X Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 21 of 55
Section 22
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
5 MCU18/0094 - DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE -
MULTIPLE HOUSING TYPE 4 (4 DWELLING UNITS), 15 GARNET STREET, COOROY
DOCUMENT INFORM AT ION
Author Development Planner, Lisa Pienaar
Environment and Sustainable Development Department
Index ECM/ Application/ MCU18/0094
Attachments Nil
APPLICATION DETAILS
Application No. MCU18/0094
Applicant Whatham Boys Property Trust
Proposal Material Change of Use - Multiple Housing - Type 4 Conventional
Properly Made Date 13 June 2018
Information Request Date 27 June 2018
Information Response Date 23 July 2018
Decision Due Date 23 October 2018
Number of Submissions 1
PROPERTY DETAILS
Property Address 15 Garnet St Cooroy Qld 4563
RP Description Lot 901 C 56011
Land Area 1,077m²
Existing Use of Land Detached Dwelling
STATUTORY DETAILS
SEQRP Designation Urban Footprint
Locality Cooroy & Lake Macdonald
Zone Attached Housing Zone
Overlays Nil
Assessment Type Impact
Page 22 of 55
Section 23
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Development Planner to the General Committee Meeting
dated 15 October 2018 regarding Application No. MCU18/0094 for a Development Permit for
Material Change of Use for Multiple Housing - Type 4 Conventional. (4 Dwelling Units) situated at
15 Garnet St, Cooroy and
A. Approve with the following conditions:
PLANNING
When Conditions must be Complied With
1. Unless otherwise stated, all conditions of this Decision Notice must be complied with
prior to the use commencing, and then compliance maintained at all times while the
use continues.
Approved Plans
2. Development undertaken in accordance with this approval must generally comply
with the approved plans of development. The approved plans are listed in the
following table unless otherwise amended by these conditions.
Plan Rev. Plan/Document Name Date
No.
A10 F Ground – Site Plan, drawn by Morriarchi Architecture 3 July 2018
A11 E Level 1 – Roof – Site Plan, drawn by Morriarchi Architecture 3 July 2018
A12 C Townhouse Type A (3 bed) – Floor Plans, drawn by 3 July 2018
Morriarchi Architecture
A13 C Townhouse Type B (2 bed) – Floor Plans, drawn by 3 July 2018
Morriarchi Architecture
A14 A Landscape Plan, drawn by Morriarchi Architecture 3 July 2018
A20 E Elevations, drawn by Morriarchi Architecture 3 July 2018
A30 E Sections, drawn by Morriarchi Architecture 3 July 2018
A80 E Perspective Images, drawn by Morriarchi Architecture 3 July 2018
SD-1 C Landscape Concept Plan, prepared by Project Urban 18 May 2018
Nature and Extent of Approved Use
3. This approval is for 1 x 3 bedroom unit and 3 x 2 bedroom units. The TV/Study room
is not permitted to be fully enclosed for use as a bedroom.
Building Height
4. The maximum height of the development must not exceed 8 metres above the
finished ground level and the natural ground level.
Performance Bond
5. Security in the form of a cash bond or trading bank guarantee to the sum of $20,000
must be submitted to Council, to secure performance of all conditions of this
approval, prior to pre-start meeting. The cash bond or trading bank guarantee will be
returned on performance of the conditions of approval less any costs incurred by
Council in respect of enforcing performance of this permit. Council reserves the right
to call upon the bond or guaranteed sum to effect compliance with conditions.
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Section 24
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Street Identification
6. The street address of the development must be clearly visible and discernible from
the primary frontage of the site by the provision of a street number and, where
appropriate, the building name.
Building Appearance
7. All air conditioning units or other mechanical equipment must be located at ground
level, or otherwise fully enclosed or screened such that they are not visible from the
street frontages nor adjoining properties.
Fencing and Walls
8. Any street fencing must be set back an average of 1 metre from the front property
boundary. Any fencing on the front boundary must either:
a. not exceed a maximum height of 1.2m
b. be of open construction.
9. The area of land between the fence and the front property boundary must be densely
landscaped to screen any fencing from the street.
Clothes Drying Areas
10. Each dwelling unit must be provided with access to an outdoor clothes line which is
screened from public view.
Protection of Privacy
11. To ensure privacy is protected between adjoining properties, the windows located on
the upper western building face of the building must either:
a. have a minimum window sill height or 1.5 metres above floor level;
b. be fitted with translucent glazing;
c. be fitted with a fixed external screen.
12. Any proposed Community Management Statement required for the development
pursuant to the Body Corporate and Community Management Act 1997 must be
submitted to Council for endorsement at the same time as submission of the Building
Format Plan (or similar) to Council for compliance assessment.
13. All clauses and by-laws of the proposed Community Management Statement must
accord with the requirements of this Decision Notice.
Landscaping Works
14. The development site must be landscaped. The works must be undertaken in
accordance with an Operational Works approval and the Noosa Plan Planning
Scheme Policy PSP 3 – Landscaping Plants and Guidelines and must include in
particular:
a. the works shown on the approved Landscape Concept Plan using
predominately local native species;
b. The provision of 6 x 100L local native street trees to the road frontages suitable
for the location and sight lines.
15. All landscape works must be established and maintained in accordance with the
approved design for the life of the development, and in a manner that ensures
healthy, sustained and vigorous plant growth. All plant material must be allowed to
grow to full form and be refurbished when its life expectancy is reached.
16. All landscape works must be maintained generally in accordance with the approved
design for the life of the development.
Page 24 of 55
Section 25
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
ENGINEERING
External Works
17. A 2.0m wide concrete footpath must be provided within the road verge for the entire
length of the frontage of the site to Wattle Street. The path must generally match with
the existing grassed verge without causing a trip hazard. The works must be
undertaken in accordance with an Operational Works approval and must
include/address the following:
a. Be in compliance with IPWEAQ standard drawing SEQ R-065 Concrete
Pathway Construction Details;
b. Be extended to smoothly tapered and join with the existing path along Garnet
Street.
Reinstatement Works
18. Any redundant driveway and/or kerb layback must be removed, and the kerb line and
verge area reinstated and landscaped to match the existing kerb and/or verge
treatments. Grassed verge areas to be reinstated must be provided with 100 mm
topsoil and turf, and must be maintained by the developer until established.
19. The redundant private pathway connection within the grassed verge of Garnet Street
must be removed, and verge area reinstated and landscaped to match the verge
treatments.
20. Any badly damaged kerb and channel along the frontage of the site must be repaired
to the reasonable satisfaction of Council’s representative.
Site Access and Driveways
21. A sealed access driveway must be provided from Wattle Street to all parking and
manoeuvring areas of the development. The works must be undertaken in
accordance with an Operational Works approval and must include in particular:
a. Driveway crossovers in accordance with IPWEAQ standard drawings R-049
and R-050 to grades prevent vehicles from scraping and/or bottoming whilst
also allowing for compliant grades for the footpath and pedestrians movements
along the footpath and the grassed verge without any step or trip hazard.
Car Parking
22. Car parking must be provided within the site generally as shown on the approved
plans. The works must be undertaken in accordance with an Operational Works
approval and must be in compliance with the provisions of AS/NZS 2890.1-2004 with
allowance for standard vehicle to enter and leave the site in a forward gear and with a
minimum head clearance (headroom) at any point of 2.2m.
23. All car parking areas and access driveways must be maintained exclusively for
vehicle parking and manoeuvring and kept in a tidy and safe condition at all times
Stormwater Drainage
24. The site must be provided with a stormwater drainage system connecting to a lawful
point/s of discharge in Garnet Street and/or Wattle Street. The works must be
undertaken in accordance with an Operational Works approval in compliance with the
relevant sections of Queensland Urban Drainage Manual and supported by a detailed
stormwater drainage design prepared and certified by a suitably qualified and
experienced Registered Professional Civil Engineer (RPEQ).
25. The development of the site must not worsen existing drainage conditions on other
properties by diverting stormwater runoff or cause additional stormwater ponding on
any other property.
Page 25 of 55
Section 26
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
26. Stormwater runoff from the development must be disposed of on-site without causing
scour or damage to the subject site or any adjoining property.
Earthworks and Retaining Walls
27. All earthworks must be carried out in compliance with an Operational Works
Development Permit.
28. All earthworks and associated batters/retaining walls must be contained entirely
within the subject site unless written permission from the respective landowner(s) is
provided to Council.
29. All earthworks must be undertaken in accordance with the provisions of Australian
Standard AS3798: Guidelines on Earthworks for Commercial and Residential
Developments, Council’s codes and relevant government regulations and guidelines.
Certification must be provided by an RPEQ and submitted to Council prior to the
issue of the Certificate of Classification for the building.
30. The development works must not adversely impact on the stability of the subject site,
any other property or private or public structure.
31. Earthworks and development works carried out on site must not affect the structural
integrity of any of the existing fences or structures that border the site. Fences that
are affected shall be replaced prior to the Building Certifier issuing the Certificate of
Classification.
Telecommunication Services
32. Unless otherwise stipulated by telecommunications legislation at the time of
construction, the development must be provided with all necessary conduits, pits and
pipes to accommodate the future connection of optic fibre technology
telecommunications.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
REPORT
1. PROPOSAL
The application seeks a Development Permit for Material Change of Use for Multiple Housing -
Type 4 Conventional for 4 dwelling units, comprising 1 x 3 bedroom unit and 3 x 2 bedroom units.
The 2 bedroom units also have an open study/TV room on the second floor. Each unit has a
double garage with access to the site from Wattle Street. Refer to Figure 1 – Proposed units.
Page 26 of 55
Section 27
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Page 27 of 55
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
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Page 27 of 55Section 28
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Figure 1 – Proposed units
Page 28 of 55
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
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Page 28 of 55Section 29
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
2. SITE DETAILS
2.1. Site Description
The site has a lot area of 1,077m2 with a frontage of 20m to Garnet Street and 53m to Wattle
Street. Existing development consists of a detached dwelling with ancillary residential structures.
The site is generally flat with a slight fall towards Garnet Street. Refer Figure 2 – Subject site.
Figure 2 - Subject site
2.2. Surrounding Land Uses
Adjoining land uses consist of multiple dwellings (conventional) to the west and a single detached
dwelling to the north. Directly to the east across Wattle Street is a 2 storey commercial
development. The site is located on the periphery of the Cooroy Town Centre.
2.3. Background
A pre-lodgement meeting was held with the applicant regarding the proposal on 20 March 2018.
Items discussed were density, stormwater and setbacks. Council officers also indicated that there
is little support for greater density on site than the maximum specified by Noosa Plan.
Previous advice was also provided to the applicant that the access preference was from Wattle
Street, being the lower order street. Additional access points on Garnet Street, being a heavy
vehicle bypass, was advised as not being desirable.
3. ASSESSMENT
3.1. Instruments for Statutory Assessment
Under the Planning Act 2016 the application must be assessed against each of the following
statutory planning instruments to the extent they are relevant to the development:
State Planning Policy;
South East Queensland Regional Plan;
Planning Regulation 2017
The Noosa Plan.
Page 29 of 55
Section 30
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
The following codes from the Noosa Plan are applicable to this development:
Cooroy & Lake Macdonald Locality Code;
Residential Uses Code;
Engineering Works Code; and
Landscaping Code.
The subject site is located in the Cooroy & Lake Macdonald Locality and is zoned Attached
Housing. The proposed use is identified as a consistent use with the zone and is required to
follow an impact assessable application process. The proposed units are consistent with the
overall outcomes for the Attached Housing zone which seek to provide for accommodation in
predominantly attached housing forms that offer a high level of residential amenity, respect the
scale and character of the streetscape and located within convenient access to services and
facilities.
The application has been found to generally comply with all applicable statutory instruments. The
pertinent issues arising out of the assessment are discussed below:
Criteria Planning Scheme Proposal Complies
Population density 10.77 persons max 10.5 persons
Gross floor area 431m² max 384m²
Site cover 40% max 32%
Landscaped open space 315m² min 315m²
Soft landscaping Min 60% of total 60%
Building height
storeys 2 storeys max 2 storeys
metres 8 metres 8 metres
Boundary setbacks
Front (Wattle) 6 metres min 3.2 (pergolas) and 4.1 X
metres to wall
Side (north) ½ Building Height 5.2- 5.9 metres
Side (west) ½ Building Height 6.5 metres
6 metres min 3.5-4.5 metres
Front (Garnet)
X
Length of wall 15 metres max 19 metres X
Carparking 4 covered min 8 covered
1 uncovered min 1 uncovered
Roof Form 5 degree pitch 20 degree pitch
600mm eaves to 75% >75%
The proposal respects the scale and character of the Cooroy area and is well located as it
adjoins the Cooroy local centre and is close to public transport.
Access
The proposal is located on the corner of Garnet and Wattle Streets, with the development
accessing from Wattle Street. Previous discussions with the applicant indicated a preference for
access to be from Wattle Street, as this is the lower order street and additional access points on
Garnet Street, being a heavy vehicle bypass are not desirable. Garnet Street is used during the
day by vehicles over 4.5 tonne between 7am and 7pm, with heavy vehicles not permitted through
town during business hours. Outside of these hours heavy vehicles are required to use Maple
Street.
Page 30 of 55
Section 31
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Additional access points on a heavy vehicle bypass road are considered problematic as they
create conflict points, and this is especially applicable for this site, given the close proximity to an
intersection.
Although, Garnet Street presently does not convey large volumes of heavy traffic, the Cooroy
industrial estate, and the township has the capacity to grow into the future, resulting in more
traffic using Garnet Street.
While a large, mature mango tree will be removed to allow the access to the site from Wattle
Street, it is important to note that a mango tree, not being a native species, can be removed at
any point without Council approval, whether the site is redeveloped or not. Furthermore, Noosa
Plan does not identify mango trees as an important character tree for Cooroy. Refer to Figure 3
– Existing mango tree within the subject site
Figure 3 - Existing mango tree within subject site
Setbacks
The proposal seeks reduced setbacks from the Wattle and Garnet Street frontages. The full
length of the building is oriented to the Wattle Street frontage and has a 3.2 metre setback to the
pergolas/patio area associated with each unit and 4.1 metres to the wall. The southern end of the
building fronts Garnet Street where a setback of 3.5 metres applies for a length of 3.7 metres and
a 4.5 metre applies for a length of 6.3 metres.
The proposed setback to Wattle Street is consistent with the setback of the dwelling on the
property adjoining to the north which is setback 3 metres from Wattle St. The majority of all
residential properties on the eastern side of Wattle Street have front setbacks that range from
1.5-3.5 metres. Setbacks on the western side of the street range from 2-6 metres. Wattle Street
has an 11 metre wide road verge from the boundary to curb line which provides for sufficient
setback from the road.
The proposed setback from Garnet Street is consistent with the adjoining property and other
residential properties that have a setback ranging from 1-6 metres, with an average of 4 metres.
The proposed building is well articulated and uses a mix of materials (colourbond, fibre cement
cladding, aluminium, glass and timber), colours and textures, and is generally compatible with the
character of Cooroy. Minimum landscaping requirements have been met, which contribute to the
character of the area and street. In summary, the proposed reduced setbacks from Wattle and
Garnet Streets are considered acceptable in this case as the development will maintain the visual
continuity and patterns within the streets.
Page 31 of 55
Section 32
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Built form, Privacy and overlooking
The ground floor of the building on the western side has a wall length of 19 metres. The probable
solution requires a maximum of 15 metres. The ground floor includes some vertical elements
such as doors and windows that break up the elevation into three distinct sections that are just
over 6 metres long. It should also be noted that this elevation addresses the rear boundary and
will therefore have no impact on the streetscape. Furthermore, as the building is setback more
than 6 metres from the rear boundary it is considered this will not have an adverse impact on the
adjoining property.
The proposal will be conditioned that the upper level windows are at a minimum height of 1.5
metres, or suitably screened to minimise overlooking opportunities to the private open space of
the property adjoining to the west.
Consultation
External Consultation - Community
The application was publicly notified for 15 business days in accordance with the Planning Act
2016. 1 properly made submission was received. The following table provides a summary and
assessment of the issues raised the submitter.
Matters Raised Comments
Concerns with a new boundary fence that will A property owner can legally erect a fence on their
immediately adjoin an existing shed (on boundary at any time, regardless of what use occurs
neighbouring property) which will limit access on the site. When this site is developed, the applicant
to the back of the shed for maintenance. The intends to put a retaining wall (<1 metre) and fence
fence will also block out natural light to the above on this boundary at a total height of 1.8 metres.
workroom area of the shed and will devalue
the property. Concerned with the disturbance
of the soil and impact on the sheds foundations
during construction.
Location of driveway and crossover on Wattle The applicant was previously advised by Council
St does not comply with regulation (opposite officers that access should be from Wattle Street,
Wimmers Lane) and results in an excessive rather than from Garnet Street, being the lower order
amount of concrete which will have a negative road. Garnet St is identified as a heavy vehicle
impact on the streetscape. Wattle Street is bypass. The access needs to have adequate
very busy. Prefer that access by gained from separation from the intersection with Garnet St and
Garnet Street. the proposed access location is considered logical
and the most appropriate access to the site.
Concerns with the loss of the existing mango Although the mango tree has been on site for a
tree – it is a character tree and provides considerable period of time, it is not a native tree. The
screening to the existing backyard and private Mango tree can be removed at any time without
open space. Council approval. Given the location of the tree on the
property boundary, its proximity to the proposed
driveway, it is considered unlikely that the tree can
practically be retained. The proposal will necessitate
the removal of this tree and planting of native species
is required as part of the development, meeting the
acceptable outcome in Noosa Plan.
The new boundary fence will be aesthetically pleasing
and provide privacy to the submitter’s private open
space.
Page 32 of 55
Section 33
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Internal Consultation
Engineering Officer, Development Assessment
Environment Officer, Development Assessment
Conclusion
The proposed development is consistent with the overall outcomes for Cooroy as it contributes a
high level of residential amenity and respects the character and scale of the streetscape. The
proposed development is well located on the periphery of Cooroy town centre which provides
convenient access to services and facilities. The proposal is therefore recommended for approval
subject to conditions contained in this report.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 33 of 55
Section 34
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
6 NOOSA GYMNASTICS CLUB CAPITAL CONTRIBUTION PAYMENT AND NEW LEASE
DOCUMENT INFORM AT ION
Author Community Facilities Manager, Ash Saward
Community Services Department
Index ECM/ Subject/ 72.01 – The J
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Facilities Manager to the General Committee
Meeting dated 15 October 2018 and:
A. Authorise a one-off capital contribution payment of $100,000 to Noosa Gymnastics Club to
assist with the unexpected cost of rectifying the non-compliant fire booster pump at the
Bicentennial Community Centre.
B. Authorise the Chief Executive Officer to enter into a new lease with Noosa Gymnastics
Club for the expanded main hall with an initial term of 10 years and two further options of
five years each.
C. Apply the exception to the requirement for tendering of this lease under Section 236 (1) (b)
(ii) of the Local Government Regulation 2012, as the site will be leased to a community
organisation.
REPORT
In January 2015, Noosa Gymnastics Club entered into a 10-year lease with Council for use of the
main hall at Bicentennial Community Centre (BCC). The Club has continued to grow in strength
and numbers since shifting their operations to BCC and are nearing completion of a $1.025m
extension of the hall using the Club’s funds and a State government grant (50-50 split).
The extension project has recently encountered an issue with the onsite fire booster pump which
requires prompt rectification in order for the building to receive final certification. Unfortunately
the current incoming water flow rate is insufficient to feed the pump at the required level, despite
initial testing of onsite flow rates suggesting they would be adequate.
This issue has arisen at the final stages of construction and presents an unexpected challenge
for the Club. The most viable way to rectify the issue is to install two 44,000L fire tanks and
plumb the fire booster pump to be fed by these. The cost of the tanks and associated site and
plumbing works is significant and totals $130k.
The Club does not have sufficient cash reserves to fund this unexpected cost. If compelled to find
a way to fund the cost of the works, the Club would be left without sufficient working capital to
maintain their operations and finalise fit out of the new area.
Page 34 of 55
Section 35
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Council has the opportunity to assist the Club with the cost of resolving the booster pump issue
by providing a one-off capital contribution payment of $100k. There are reasonable grounds for
such a payment given the Club has completed a $1.025m improvement to Council’s asset at no
cost to the organisation. Council’s assistance would make a large difference to the Club and
would ensure maximised community use of the asset following certification.
Once the booster pump issue has been resolved and certification is granted, a new lease will
need to be drafted to cover the expanded building. Simultaneously the existing lease will need to
be extinguished. Discussions between Council and the Club to date have indicated that a long-
term lease is warranted given the significant investment the Club has made in Council’s asset.
Management recommends that Council authorise the Chief Executive Officer to enter into a new
lease with Noosa Gymnastics Club for the expanded main hall with an initial term of 10 years and
two further options of five years each. It is recommended the rental rate be set at a level
commensurate with that already paid by the Club, with upward adjustments made to reflect any
additional costs incurred by Council as a direct result of the extended building area. The Club has
agreed to this in preliminary consultation undertaken on the matter.
It should also be noted that Council should apply the exception to the requirement for tendering
of this lease under Section 236 (1) (b) (ii) of the Local Government Regulation 2012, as the site
will be leased to a community organisation
Previous Council Consideration
Ordinary Meeting, 23 October 2014, Item 4, Page 4
That Council note the report by the Manager Community Facilities to the Infrastructure &
Services Committee Meeting dated 14 October 2014 and
A. Authorise the Chief Executive Officer to enter into a 10 year lease with Noosa Gymnastics
Club Inc. for the main hall at the Bicentennial Community Centre (as identified in
Attachment 1);
B. Authorise the Chief Executive Officer to enter into a 10 year lease to Noosa Christian
Outreach Church to operate a Montessori School, if they are successful with their school
accreditation, for the demountable building at the Bicentennial Community Centre (as
identified in Attachment 1); and
C. Apply the exception to the requirement for tendering of these leases under Section 236 (1)
(b) (ii) of the Local Government Regulation 2012 as both leases are to community
organisations.
Finance
The $100,000 contribution towards the cost of the booster pump is proposed to be included as a
capital cost in the next budget review (BR2) along with the new booster pump asset.
The additional lifecycle costs associated with the extended building will be incorporated into the
market rates set for the new lease to mitigate the impact to general rates.
Risks & Opportunities
Without resolution of the fire pump issue the building cannot receive final certification. This would
render a valuable Council and community asset unusable following the expiration of the current
interim certification.
The Noosa Gymnastics Club is well established and well managed and any risk of it not being
able to meet its commitments under a new leasing arrangement will be mitigated by the usual
legal conditions of a lease.
Page 35 of 55
Section 36
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
The opportunity is for Council to secure a stable and long-term tenant for BCC at a rate which is
both commercially competitive and reflective of additional costs borne by Council as a result of
the building’s expansion.
Consultation
External Consultation - Community & Stakeholder
Noosa Gymnastics Club Management Committee
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director x Director
Executive Support x Community Development x Financial Services
x Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 36 of 55
Section 37
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
7 CAPITAL PROGRAM DELIVERY STATUS - SEPTEMBER 2018
DOCUMENT INFORM AT ION
Author Asset Planning Manager, Bryan O’Connor &
Infrastructure Planning, Design & Delivery Manager, Craig Eldridge
Index ECM/ Subject/ 2018-2019 Annual Capital Works Program
Attachments 1. Capital Projects Delivery Status for September 2018
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Asset Planning Manager and the Infrastructure Planning,
Design and Delivery Manager to the General Committee Meeting dated 15 October 2018
providing an update on the projects being delivered throughout the 2018/19 Capital Program.
REPORT
The purpose of this report is to inform Council of the overall status and associated activities of
the Capital Program for the first quarter of the 2018/19 financial year.
There are currently 96 projects listed in the 2018/19 Capital Program, with a total allocated
budget of $31,240,755. This is inclusive of all carryover projects and recent emergent works.
1. Multi-year Projects
There are a number of projects that were carried over from the 2017/18 financial year into the
2018/19 financial year. These include but are not limited to:
Hinterland Playground, Cooroy - $1.25m
Noosaville Library - $805k
Mary River Road Bridge, Cooroy - $1.2m
Noosa Heads Park Road Boardwalk - $5.2m
Noosa River Holiday Park Amenities (Small & Large) Upgrades - $652k
2. Completed Projects
Projects continue to be delivered across the capital program with many projects well underway.
Some recently completed projects include:
Maple Street Raised Crossing, Cooroy
Main Beach Boardwalk, Noosa Heads
Gympie Terrace Corridor Upgrade Stage 1, Noosaville
Station Street Carpark & Bus Turning Circle, Pomona
Donnelly’s Road & Cooroy Belli Creek Road Safety Improvements, Ridgewood
Page 37 of 55
Section 38
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Maple Street raised crossing, Cooroy
Before After
Main Beach Boardwalk Upgrade
Donnelly’s Road & Cooroy Belli Creek Road Safety Improvements, Ridgewood
Before After
Page 38 of 55
Section 39
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
3. Project design and delivery
The project delivery section is being impacted by unplanned staff leave and the secondment of
the Project Delivery Coordinator to the Transport Strategy. These resourcing impacts are
delaying the tender, contracting and delivery of projects to be delivered in the 2018/19 Capital
Program.
Design and Delivery staff will forward plan for project adjustments in the second budget review of
the Capital Program. This will assist Council to have a realistic approach to the successful
delivery of the Program for the remainder of the 2018/19 financial year.
Summary
The current capital delivery expenditure to 30 September 2018 including actuals and
commitments is $18.1m or 58% of the Capital Program. The delivery and completion of projects
continues across the Program with staffing resources to be allocated in the coming months to
support the design and delivery phases of the projects.
The Program is currently behind schedule for the year to date budget of $10.7m, with year to
date actual expenditure of $7.6m to 30 September 2018. Increased monitoring across all projects
will be required for the remainder of the financial year with proposed adjustments to the delivery
timeframes to be considered during future budget review processes.
The table and the graph provided shows a breakdown of expenditure as at 30 September 2018.
YTD Actual Expenditure $7,654,082
Committed Expenditure $10,470,832
Remaining Capital Expenditure $13,115,842
Full Year Budgeted Expenditure $31,240,756
YTD Actual
Remaining Capital Expenditure
Expenditure 24.50%
41.98%
Committed
Expenditure
33.52%
Previous Council Consideration
Nil.
Page 39 of 55
Section 40
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Finance
Nil.
Risks & Opportunities
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Project delivery staff within the Infrastructure Services Department were consulted in the
preparation of this report.
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 40 of 55
Section 41
ATTACHMENT 1
Page 41 of 55
an, | T =! .
NOOSA COUNCIL Capital Schedule
for the period ending September 2018
ATTACHMENT 1
Report run date: 08-Oct-2018 13:34:38
Capital Works 25,133,000 25,891,255 9,745,097 6,822,145 LAF eR)
500813 500810 - Mary River Road Bridge Replacement 973,000 1,157,365 9 0 973,674 758,346 1,024,[email protected]%
500814 500811 - Old Noosa Road Bridge Replacement 1.520,000 1,532,896 9 0 441,724 59,652 1,156,[email protected]%
500812 500812 - Orealla Crescent Overpass Refurbishment 0 11.961 a o 11.961 13,567 39,656 © 113.43%
500863 500863 - Noosa Heads Witta Circle Bridge Renewal 28,000 28,000 0 0 4,900 256 0® 0.91%
500864 500864 - Tewantin Doonella Bridge Renewal 18,000 18,000 0 0 4,900 523 0g 2.91%
500913 500911 - Cooroy Mountain Bridge 0 a 0 0 0 9,821 55,[email protected]%
Total Bridges 2,539,000 2,748,222 0 0 1,437,159 842,166 2,275,766 30.64%
500784 500784 - Noosa River Bathymetry Survey 60,000 54.664 a 0 2.000 0 [email protected]%
400820 600820 - Renewal of revetment wall at O-Boals Gympie Tce, Noosaville 224,000 223,024 Qa o 18,850 1,444 24,[email protected]%
500867 500867 - Peragian Beach Boardwalk Renewal North of Tower to accass 140,000 140,000 0 0 12,600 1,459 6,600 © 1.04%
Total Coastal Canals and Waterways 424,000 417,688 0 0 33,450 2,903 31,495 0.70%
500866 500866 - Pomona Cemetery Timber Fence Renewal 27,000 27,000 0 0 27.000 0 20,[email protected]%
Total Cemeteries 27,000 27,000 a 0 27,000 0 20,937 0.00%
500693 500693 - Peregian Beach, 5 Rufous St Redevelopment Construction 0 0 0 0 0 -5,973 019 0.00%
500861 500855 - Peregian Digital Hub - Fitout 0 124.181 a 0 82,786 34,347 97,[email protected]%
500907 500905 - Rufous St - Community House 0 100,000 9 0 18.180 8,155 7,[email protected]%
500808 6500906 - Rufous St Stage 3 - Civil Works Oo 0 0 0 0 884 [email protected]%
Total Commerical Land & Property 0 224,181 Q 0 100,966 37,414 104,380 16.69%
100726 100726 - Peregian Surf Club Public Amenities - Planning & Design 0 377,091 0 0 24.424 1,963 26,963 © 0.52%
500539 500539 - Noosa Heads Demolition of Lifeguard Service! SLSQ operations 52,000 49.271 0 0 0 5,813 00 11.80%
500842 500840 - Tewantin SES Termite Damage 0 6.977 a 0 6.977 3,324 09 47.64%
500857 500851 - NAC & NLC Roof Restoration (to Support Solar Panels) 100,000 172,500 0 0 49.165 7,132 [email protected]%
500868 500868 - Pomona Community House Airconditioning Renewal 30,000 30,000 0 0 30,000 0 0®@ 0.00%
500869 500869 - Tinbeerwah Main Hall Flooring Renewal 50,000 50,000 0 0 50.000 0 0g 0.00%
500870 500870 - Pomona Kindergartan - Roof Replacement 50,000 50,000 0 0 0 0 0®@ 0.00%
500871 500871 - NAC - 25m AMP Pool Renewal Program 14,000 14,000 0 0 3,500 0 09 0.00%
500872 500872 - NAC - 50m AMP Pool Renewal Program 131,000 131,000 0 0 32,750 0 [email protected]%
500873 500873 - NAC - LTS AMP Pool Renewal Program 14,000 14.000 a 0 3.500 0 [email protected]%
500874 500874 - NAC - Other AMP Infrastructure Renewal Program 306,000 306.000 0 0 76.500 0 0% 0.00%
Page 41 of 55Section 42
Page 42 of 55
500875 500875 - NAC - Replace Automated Pool Cleaner 15,000 15,000 a 0 3.750 0 01o 0.00%
Total Community Facilities 762,000 1,215,839 0 0 280,566 18,237 26,963 1.50%
500776 500776 - Tewantin Administration Building - masterplan 180,000 200.000 0 0 25,988 0 [email protected]%
400843 500841 - Tewantin Admin Quilding Automatic Transfer Sviteh 0 17.037 a 0 17,037 15,236 71g 89.43%
500858 500852 - Tewantin Administration Building Roof 600,000 650,000 a 0 0 2,379 1,[email protected]%
500910 500910 - Cooroy SES Shed Alterations 0 30,000 a 0 a 378 19 1.26%
Total Corporate Buildings 780,000 397,037 0 0 43,025 17,993 1,255 2.01%
500865 500865 - Tewantin - Read Park Carpark Surfacing 150,000 150,000 9 0 150,000 1,529 2.727 © 1.02%
Total Car Parks 150,000 150,000 a o 150,000 1,529 2,727 1.02%
500519 500519 - Whole of Shire Gravel Resheeting - Annual Program 410,000 410,000 a 0 102,500 44,283 37 [email protected]%
500841 500758 - Hinterland - Upgrade of Hinterland Gravel Road Sections 391,000 547.015 0 0 547.015 686,654 87,919 © 125.53%
Total Gravel Road Network 801,000 957,015 Q 0 649,515 730,937 125,555 76.38%
500661 500661 - Noosa North Shore Campground Redevelopment 2,500,000 2,509,110 a 0 56,968 13,824 8496 O 0.55%
500662 500662 - Noosaville, Noosa River Holiday Park Small Amenities Replace 199,000 224.387 a 0 118,846 40,648 11,[email protected]%
500663 500663 - Noosaville, Noosa River Holiday Park Large Amenities Refurb 428,000 428,000 a 0 382,000 98,913 321,[email protected]%
500876 500876 - NRHP Road Reseal and V Drain Foreshore Works 149,000 149.000 0 0 6,290 0 09 0.00%
Total Holiday Parks 3,276,000 3,310,497 Q 0 564,104 153,385 341,932 4.63%
500651 500651 - Noosaville Library, Refurbishment Planning and Design 805,000 586.964 a 0 586,964 670,295 350,492 © 114.20%
500878 500878 - Noosaville Library Weather Protection Shelter to Entrance 35,000 35,000 a 0 35,000 0 oo 0.00%
500879 500879 - Cooray Library Air Conditioner Plant Room Enclosure 20,000 20,000 a 0 1,875 92 5,[email protected]%
Total Libraries & Galleries 860,000 641,964 0 0 623,839 670,388 356,292 104.43%
500551 500551 - Noosa Hinterland Prority Playground - Planning & Design 1,250,000 1,220,317 0 o 115,000 31,010 158,[email protected]%
500594 500594 - Botanic Garden Shade House 0 2.664 a 0 2.664 4,007 18 150.43%
500666 500666 - Noosaville, Gympie Terrace Park Furniture Renewals 80,000 80.000 0 0 20,000 77 ogo 0.10%
500781 500781 - Cooran Pioneer Park upgrade - Design & Construction (incl D 155,000 123,599 a 0 123,599 111,798 16,[email protected]%
500880 500880 - Pomona Stan Topper Park - Basketball Court Renewal 35,000 35,000 0 0 0 S7 08 0.16%
500881 500881 - Pomona Jo Bazzo Park BBO and Associated Pathways 30,000 30,000 a 0 1.000 86 [email protected]%
Page 42 of 55Section 43
Page 43 of 55
500882 500882 - Peregian Beach Town Square Upgrade Planning & Design 25,000 25,000 0 0 17,000 545 3,300 © 2.18%
500883 500883 - Headland Park Playground Renewal 60,000 60,000 0 0 2,000 891 01o 1AB%
500884 500884 - Wavecrest Park Shade Sail Renewal 43,000 43,000 0 0 21,500 0 0 0.00%
500885 500885 - Noosa Heads Pinaroo Park Swing & Softfall Renewal 19,000 19.000 0 0 0 0 08 0.00%
500886 500886 - Sunrise Beach Orient Park North Swing & Softfall Renewal 19,000 19.000 9 0 9 0 08 0.00%
500887 500887 - Sunrise Beach Comet Park Swing & Softfall Renewal 19,000 19,000 0 0 9 0 [email protected]%
Total Parks & Playgrounds 1,735,000 1,676,580 0 0 302,763 148,472 179,036 8.86%
500630 500616 - Whole of Shire - Noosa Pedestrian and Cycle Data Counters 0 73,125 0 0 73,125 73,135 0 100.01%
500636 500622 - Noosa Heads Noosa Parade Road Corridor Upgrade - Design 0 16.709 0 0 3,038 6,395 6370 © 38.27%
500671 500671 - Noosa Heads, Park Road Boardwalk Construction 5,121,000 5,187,820 9 0 3,060.747 2.398.810 1,226,[email protected]%
500672 500672 - Noosa Heads. Main Beach Boardwalk Construction 697,000 349,057 9 0 349,057 241,946 [email protected]%
500817 600814 - Jacaranda Park, Tewantin - Pathway Renewal oO 33.601 o 0 33.601 $3,496 178 169.21%
400823 500823 - Boardwalk renewal at Gympie Tce, Noosaville oO a 0 0 a 446 [email protected]%
500828 500828 - Pathway renawal at Gympie Terrace 0 68,505 0 0 12,454 20,347 oo 29.70%
500829 500829 - Pathway renewal at James St, Noosaville 0 0 0 0 0 4,669 oo 0.00%
500831 500831 - Tewantin Diyan Street New Footpath 0 a 0 0 0 1,127 08 0.00%
500888 500888 - Cooroy Maple Street Raised Pedestrian Crossing 75,000 75.000 9 0 0 22,770 25,[email protected]%
500906 500903 - Tewantin. Hilton Terrace CNLGGP Shared Pathway 400,000 400.000 Q 0 99.000 1,274 [email protected]%
Total Pathways & Boardwalks 6,293,000 6,203,817 0 0 3,631,022 2,824,416 1,276,173 45.53%
500891 500891 - Peragian Beach Public Amanitias Renewal Construction 350,000 a 0 0 0 446 01o 0.00%
Total Public Amenities 350,000 0 0 0 0 446 0 0.00%
600312 500528 - Whole of Shire Bus Shelter Disabled Compliant Program 518,000 518,000 0 o 74,750 45,839 214,188 @ 8. B5%
Total Public Transport Infrastructure 518,000 516,000 0 0 74,750 45,839 214,188 8.85%
500530 500530 - Whole of Shire Reseal & Rehabilitation Program 3,800,000 3,800,000 0 0 950,000 310,934 3,694,267 © 8.18%
500633 500619 - Black Mountain Rd Landslip 0 a Q 0 0 7.952 23,[email protected]%
500840 500757 - Black Mountain - Road Priority Sections and Road Reconstruct 410,000 384,863 9 0 61,500 23,544 14,[email protected]%
500806 500806 - Weyba Road Corridor Improvements o 40,000 0 o 40,000 23,304 22,058 © 58.26%
500837 500837 - Eumundi Rd, Gibson Rd, Hilton Tce, Gympia Tee Roundabout res 0 23,509 0 0 23,509 17,286 10 73.53%
500845 500845 - Peragian Beach, David Low Way Guardrail Renewal 0 AS,042 0 0 0 15,686 [email protected]%
500847 500847 - Sunshine Beach Resurfacing Preparation Warks 0 155.400 a 0 0 137,960 [email protected]%
500859 500853 - Cooroy Belli Creek Road Slip (Ex TC Debbie Betterment Claim) 0 95,900 0 0 63,932 84,552 9,447 © 88.17%
500912 500909 - Ben Lexen Drive Sunshine Beach School Drop Off-Pickup Zone 0 5,875 0 0 5,875 0 08 0.00%
Page 43 of 55Section 44
Page 44 of 55
Total Sealed Roads Network 4,210,000 4,550,589 0 0 1,144,816 621,218 3,764,296 13.65%
500835 500835 - Renewal of vanous stormwater structures across the shire 0 74,988 0 0 37,494 41,479 5,030 © 55.31%
500911 500908 - Grosvenor Terrace Drainage Improvement Works 0 67,000 9 0 67.000 7422 [email protected]%
Total Stormwater Drainage 0 141,988 a o 104,494 48,900 5,030 34.44%
500898 500862 - Hastings Street CCTV Systam Renewal 156,000 156.000 a 0 39.000 173 0g 0.11%
Total Streetscapes and Road Corridors 156,000 156,000 0 0 39,000 173 0 0.11%
400300 500546 - Whole af Shire Forward Planning & Design Program - Construct 500,000 500,000 a o 125,000 89,033 87 484 © 17.81%
400615 500601 - Noosaville Fenie Ck Pathway signage stage 2 0 a 0 0 0 2,027 og 0.00%
500678 500678 - Castaways Beach, David Low Way Safety and Corridor Improveme 254,000 254.000 0 0 0 10,637 in /) 4.19%
500679 500678 - Tewantin, Hilton Terrace & Ernest Street Intersection 1,100,000 765,210 0 0 276,000 353,019 735,[email protected]%
500705 500705 - Tewantin, Poinciana Avenue & Moorindil Street Intersection 0 23,391 0 0 23,391 6,601 107,697 © 28.22%
500706 500706 - Pomona, Station Road Car Parking and Safety Improvements 0 114.237 0 0 114.237 177,211 5,665 © 155.13%
500892 500892 - Bicentennial Carpark and School Safe ST Program 134,000 134,000 0 0 9 0 [email protected]%
500893 500893 - Sunshine Beach Pacific Avenue Pathway, Pedestnan & Drainage 150,000 150,000 0 0 0 4,242 [email protected]%
Total Transport and Infrastructure Management 2,138,000 1,940,838 0 0 538,628 642,769 936,611 33.12%
500787 500787 - Noosaville Eumundi Road landfill Upgrade Brite Side facility 0 0 0 0 0 9,404 0o 0.00%
500788 500788 - Noosaville Eumundi Road landfill New Shed 0 0 a 0 0 1,622 0o 0.00%
500894 500894 - Eumundi Rd Landfill Concept Design & Geotechnical Investigat 37,000 37,000 9 0 0 0 12,[email protected]%
400895 6500895 - Eumundi Rd Landfill Provision af Bidim Fabric A14 10,000 10.000 a 0 a 0 [email protected]%
500896 500896 - Eumundi Rd Landfill Recyclables Sales Shed & Education Roam 67,000 67,000 0 0 a 0 08 0.00%
500862 500897 - Eumundi Rd Landfill - RRA carpark reseal 0 0 0 0 0 3,933 6129 0.00%
Total Waste Management 114,000 114,000 0 0 0 14,959 13,352 13.12%
Other Capital 3,928,000 5,349,500 i es) Eee Rs Fic renee
500685 500685 - Whole of Shire, Pavement System and Analysis for Reseal Prog 40,000 40,000 0 0 0 1,126 [email protected]%
500687 500687 - Whole of Shire, CCTV Drainage Program 200,000 200.000 0 0 50,000 35,885 27,[email protected]%
500710 500710 - Whole of Shire, T1 Asset Systems Mobility Rollout & Hardware 100,000 150.000 a 0 4,090 10,584 oo 7.06%
500753 500753 - Zero Emissions Noosa Project Implementation 500,000 655.517 0 0 64.400 42,595 118,[email protected]%
500780 500780 - Tewantin Administration Building Air Handling Unit replaceme 0 5,000 0 0 0 0 09 0.00%
Page 44 of 55Section 45
Page 45 of 55
Total Asset Management 840,000 1,050,517 0 0 148,490 90,189 145,474 8.59%
5005138 500518 - Plant and Fleet Replacement Program 1,098,000 1,998,878 0 0 433,296 475,253 380,638 © 23.78%
Total Fleet - Plant Replacement 1,098,000 1,998,878 Q 0 438,296 475,253 380,638 23.78%
500542 500542 - Implementation of Cl Anywhere Functionality for TechnologyOn 400,000 478.371 a 0 54.248 71,810 18,[email protected]%
500778 500778 - Noosa Heads The J renewal of AV system Year 2 of 3 30,000 30,000 0 0 15,000 0 018 0.00%
500877 500877 - ICT Hardware - Network Switch Replacement 370,000 370,000 0 0 0 9,154 08 2AT%
Total Information Technology 800,000 878,371 Q 0 69,248 80,964 18,380 9.22%
600107 600107 - Noosa River Hydraulic Model 0 34.910 0 0 6.346 oO 01g 0.00%
500714 500714 - Whole of Shire, Climata Change Adaptation Strategy 175,000 371,824 0 0 79,536 43,034 206,[email protected]%
500716 500716 - Whole of Shire, Project Team Resources for New Planning Sche 676,000 676.000 0 0 162.000 122,611 20,[email protected]%
500889 500889 - Shire Project Team Materials & Services 125,000 125.000 0 0 50,000 19,885 22,[email protected]%
500890 500890 - Shire Planning Scheme Consultancy 214,000 214,000 0 0 40,000 0 00 0.00%
Total Planning Scheme Expansion 1,190,000 1,421,734 o 0 337,882 185,530 250,350 13.05%
Grand Total 29,061,000_31,240755 OSC 10,799,013 7,654,082 10,470,832 24.50%
Page 45 of 55Section 46
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
8 FINANCIAL PERFORMANCE REPORT - SEPTEMBER 2018
DOCUMENT INFORM AT ION
Author Manager Financial Services, Trent Grauf
Corporate Services Department
Index ECM/ Subject/ 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Income and Expenditure (Profit & Loss and Capital)
2. Statement of Financial Position
3. Statement of Cash Flows
EXECUTIVE SUMMARY
Performance against current budget for the month of September 2018 aligns with YTD budget.
The budget review 2 (BR2) process is currently underway and will address any real current
budget variations and emergent requests.
YTD Financial Performance Summary
Budget Actual Variance Variance Status
$m $m $m %
Operating Revenue $40.6 $41.4 $0.8 2.0% On Track
Operating Expense $23.5 $22.9 $0.6 2.6% On Track
Operating Position $17.1 $18.4 $1.4 8.3%
Capital Revenue $0.4 $0.4 $0.0 0.8% On Track
Capital Expenditure* $10.7 $7.7 $3.0 28.7% Below Budget
* Reflects constructed assets and intangibles only (excludes contributed)
Financial statements including Statement of Operating Profit & Loss, Summary of Capital
Financial Performance, Statement of Financial Position (balance sheet), and Statement of Cash
Flows are included as attachments for information of Council.
Figure 1: Actual Performance Compared to Budget
$45
YTD Budget ($m)
$40 YTD Actual ($m)
$35
$30
$25
$20
$15
$10
$5
$-
Operating Revenue Operating Expenditure
Page 46 of 55
Section 47
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 15 October 2018 outlining September 2018 year to date financial performance
against budget.
REPORT
Operating Revenue (YTD Benchmark 25.0%)
Council has received 43% ($41.4 million) of its operating revenue budget ($95.7 million).
Commentary on each revenue category is provided below.
Category Summary Comments
Rates and Levies $33.2 million (50%) of the Overall, rates and levies earned are in line with
annual budget of $66.6 budget expectations
million has been earned
Fees and $2.2 million (40%) of the $5.5 Development related fees $111k above YTD
Charges million annual budget has budget (36% or $395k of $1.1m budget earned)
been earned Building application and search fees $66k above
YTD budget (37% or $199k of $533k budget
earned)
Local laws parking infringements $27k above
YTD budget (29% or $198k of $670k budget
earned)
Cemetery fees $26k above YTD budget (36% or
$81k of $221k budget earned)
Sale of Goods $2.4 million (27%) of the $8.7 Eumundi Landfill disposal charges $143k above
and Services million budget has been YTD budget (29% or $842k of $2.9m budget
received earned)
Holiday parks $97k above YTD budget (27% or
$797k of $2.9m budget earned)
Noosa Aquatic Centre $40k above YTD budget
(22% or $392k of the $1.7m budget earned)
Interest $1.2 million (28%) of the $4.3 Investment revenue $138k above YTD budget
Received million annual budget has (36% or $451k of $1.25m budget earned)
been earned Interest on overdue rates and charges $17k
above YTD budget (29% of $117k of $400k
budget earned)
Dividend and On track Nil
Tax
Other Revenue $776k (33%) of the $2.4 Civil operations internal recoveries for works and
million budget has been quarry material $328k (no budget)
earned Waste Management internal recoveries for
landfill disposal $18k above YTD budget (115%
or $23k of $20k budget earned)
Operating $1.2 million (23%) of the $5.2 Operating grants are in line with budget
Grants, million budget has been expectations at this stage.
Subsidies received 50% or $1 million of the financial assistance
grant was again prepaid in June 2018 and may
impact on Council’s 2018/19 final operating
position if the prepayment approach is
discontinued by the Australian government.
Page 47 of 55
Section 48
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Figure 2: Operating Revenue Position by Type (Excluding Rates)
$3.0
YTD Budget ($m)
$2.5 YTD Actual ($m)
$2.0
$1.5
$1.0
$0.5
$0.0
Income
Charges
Other
Grants
Goods &
Dividend
Services
Sales of
Rental
Interest
Fees &
& Tax
Operating Expenditure (YTD Benchmark 25.0%)
Actual operating expenditure is currently 24% ($22.9 million) of full year budget ($95.7 million).
Detailed commentary for each expenditure category is provided below.
Category Summary Comments
Employee Costs $6.9 million (22%) of the Under expenditure for permanent staff salaries
annual budget of $32.3 and wages ($382k) partially offset by additional
million has been expended spend on casual staff and external labour hire
($172k)
Staff training underspend of $71k (4% or $16k
of $363k budget expended)
Materials and $10.5 million (25%) of the Community development $35k below YTD
Services $41.2 million annual budget budget due to timing of community grants
has been expended. (57% or $558k of $978k budget spent)
Cemeteries $23k below YTD budget (11% or
$19k of $177k budget spent)
Waste management collection and landfill
contract costs $36k below YTD budget (25% or
$2.0 million of $7.9 million budget spent)
Civil operations contract services $126k below
YTD budget (20% or $1.1m of $5.4m budget
spent)
Asset management consultancy fees $116k
above YTD budget (99% or $140k of $142k
budget spent)
Finance Costs On track Nil
Depreciation On track Nil
Other Expenses On track Nil
Page 48 of 55
Section 49
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Figure 3: Operating Expenditure Position by Type
$12
YTD Budget ($m)
$10
YTD Actual ($m)
$8
$6
$4
$2
$0
Finance Costs
Materials
Depreciation
Employees
Other
Capital Revenue
YTD capital revenue of $360k received comprises cash contributions from developers ($154k)
and capital grants ($206k). Note that the timing of capital grant receipts are generally dependent
on the timing of grant conditions and also capital delivery performance, and that the timing of the
receipt of developer contributions (both cash and contributed) is unpredictable.
Figure 4: Capital Revenue by Type
$0.3
YTD Budget ($m)
$0.2 YTD Actual ($m)
$0.2
$0.1
$0.1
$0.0
Contributions
Subsidies
Contributed
Grants /
Assets
Cash
Page 49 of 55
Section 50
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Capital Program
Actual capital expenditure (excluding commitments) is $7.7 million (YTD budget $10.7 million).
Detailed discussion of progress in the delivery of the capital works program is provided through a
separate report by the Infrastructure Services Department.
Figure 5: Capital Program Delivery Performance
$12.0
YTD Budget ($m)
YTD Actual ($m)
$10.0
$8.0
$6.0
$4.0
$2.0
$0.0
Capital works Other capital
Cash Management and Investment Performance
Total cash on hand at the end of September was $77 million. Included in this balance are funds
held in trust and for restricted purposes (e.g. unexpended levy and grant funds).
The pie charts following present the mix of cash held at September 2018 by agency (graph on
the left) and by credit risk rating (graph on the right). All funds have been invested in accordance
with the Investment Policy and in consideration of the principles of ethical investment,
preservation of capital, return on investment and counterparty thresholds.
Figure 6: Closing Cash Held by Agency and Credit Rating
Bendigo A3
5% (Bendigo)
Suncorp A1 5%
12% (Suncorp
)
12%
NAB A1 +
QTC A1 + (QTC)
12%
59% (CBA + NAB + Wpac) 59%
24%
CBA
11%
Page 50 of 55
Section 51
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
The following chart monitors the year-to-date trend on total cash and the agencies invested. To
ensure optimal return in accordance with the Investment Policy, $10 million was invested during
September with Suncorp bank in a range of term deposits. A $2 million term deposit held with
NAB bank also matured during September and was utilised to cover working capital
requirements.
Figure 7: Year to Date Trend of Cash Invested by Agency
100,000,000.00
90,000,000.00
80,000,000.00
70,000,000.00
60,000,000.00
50,000,000.00
40,000,000.00
30,000,000.00
20,000,000.00
10,000,000.00
-
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18
QTC Bendigo Westpac NAB Suncorp CBA
Actual interest revenue for July was $150k with a weighted average yield of 2.3%, which reflects
a positive return compared to the industry benchmark (Bloomberg AusBond Bank Bill Index) of
1.9%.
Previous Council Consideration
Nil.
Finance
As above.
Risks & Opportunities
Council’s risk register includes a number of risks that could impact on ongoing financial
sustainability. Effective budget management and reporting is an important risk mitigation tool.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Page 51 of 55
Section 52
GENERAL COMMITTEE MEETING AGENDA 15 OCTOBER 2018
Departments/Sections Consulted:
x Chief Executive Officer x Community Services X Corporate Services
Executive Officer Director x Director
Executive Support Community Development x Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
x Executive Services x Environment & Sustainable Development x Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 52 of 55
Section 53
Page 53 of 55
ATTACHMENT 1
Profit and Loss Statement
Revenue
Recurrent Revenue
Rates, levies and charges 66,553 33,276 33,217 (59) 50%
Fees and charges 5,542 1,950 2,210 260 40%
Dividend income 1,600 - . - 0%
Interest received 4,250 1,050 1,205 155 28%
Tax equivalents 1,450 380 380 - 26%
Sale of Goods and major services 8,731 2,106 2,382 276 27%
Sale of contract and recoverable works 16 - 1 1 5%
Rental & lease income 1,546 416 400 (16) 26%
Other income 811 192 376 184 46%
Grants, subsidies, contributions and donations 5,225 1,180 1,205 25 23%
95,724 40,551 41,377 825 43%
Expenses
Recurrent Expenses
Employee benefits 32,273 7,455 6,997 (458) 22%
Materials and services 41,439 10,610 10,467 (143) 25%
Finance costs 2,579 600 599 (1) 23%
Depreciation and amortisation 19,264 4,816 4,816 - 25%
Other expenses 154 55 63 8 41%
“95,709 23,536 22,943 (593) 24%
Operating Result 0 184
Summary of Capital Revenue and Expenditure
Capital Revenue
Capital contributions and donations 4,043 158 154 (4) 4%
Grants, subsidies, contributions and donations 3,375 206 206 - 6%
Other capital revenue - - - -
TotalCapitalRevenue At 8
Capital Expenditure
Contributed assets 2,000 - - - 0%
Constructed assets 31,240 10,739 7,654 (3,085) 25%
Other capital expenses - - - :
Total Capital Expenditure = 33,240 10,799 7,654 (8,085)
Page 53 of 55Section 54
Page 54 of 55
ATTACHMENT 2
Current Assets
Cash and cash equivalents 46,127 77,151 64,229
Trade and other receivables 8,943 8,232 6,944
Inventories 330 329 326
Other current assets 490 2,682 4,117
55,890 88,394 75,615
Non Current Assets held for sale - - -
Total Current Assets 55,890 88,394 75,615
Non Current Assets
Trade and other receivables 49,218 49,218 49,218
Other non current Assets - - -
Investments 73,332 60,978 60,978
Investment property 4,405 4,405 4,405
Property, plant and equipment 978,029 913,116 910,464
Intangible assets 7,156 5,046 4,862
Total Non Current Assets 1,112,140 1,032,764 1,029,927
TotalAssets 4,968,030, 127,158 1,105,542
Current Liabilities
Trade and other payables 4,705 10,445 9,791
Borrowings 3,718 1,849 1,849
Provisions 4,282 741 2,559
Other 665 749 for
Total Current Liabilities 13,368 13,783 14,957
Non Current Liabilities
Trade and other payables - - -
Borrowings 34,040 32,165 34,291
Provisions 10,328 10,000 9,879
Total Non Current Liabilities 44,367 42,164 44,169
Total Liabilities: © T3685 94 59,126
NetCommunityAssets 410,294 1,065,211 1,046,417
Community Equity
Asset Revaluation Surplus 67,090 41,739 41,739
Retained Surplus / (Defeciency) - - -
Shire Capital 1,043,204 991,874 991,874
Current Year Net ae - 31 A 12,804
Page 54 of 55Section 55
Page 55 of 55
ATTACHMENT 3
Cash flows from operating activities
Cash Flows from Operating Activities
Receipts from Customers 81,362 40,825 84,501
Payments to Suppliers and Employees (74,275) (21,021) (77,571)
7,087 19,804 6,930
Receipts:
Investment and Interest Revenue Received 4,250 1,205 4,741
Rental Income 1,541 400 1,358
Non Capital Grants and Contributions 5,211 1,205 6,033
Income Tax Equivalent Received 1,200 380 1,200
Income from Equity Investments 1,850 - 1,860
Payments:
Borrowing Costs - - -
Interest Expense (11) (87) (142)
Net Cash Inflow/(Outflow) from Operating Activities 21,128 22,908 21,980
Cash Flows from Investing Activities
Receipts:
Proceeds of Sale of Property, Plant and Equipment 10 - 154
Grants, Subsidies, Contributions and Donations 5,419 360 7,351
Payments:
Payments of Property, Plant and Equipment (28,916) (7,402) (24,881)
Payments for Intangible Assets (2,325) (305) (1,839)
Net Cash Inflow/(Outflow) from Investing Activities (25,812) (7,347) (19,215)
Cash Flows from Financing Activities
Receipts:
Proceeds from Borrowings 4,875 - 1,165
Payments:
Repayment of Borrowings (5,300) (2,639) (5,164)
Net Cash Inflow/(Outflow) from Financing Activities (425) (2,639) (3,999)
Net Increase/(Decrease) in Cash and Cash Equivalents held (5,109) 12,922 (1,234)
Cash and Cash Equivalents at the beginning of the reporting period 51,236 64,229 65,463
Cash and Cash Equivalents at the end of the reporting period 46,127 77,151 64,229
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