2016-04-05 Post Election Meeting Agenda

POST ELECTION MEETING AGENDA                                                                     5 APRIL 2016


The policy has been developed having regard to the following Local Government Principles as
outlined in section 4 of the Local Government Act 2009:

 Transparent and effective processes, and decision making in the public interest;
 Good governance of, and by, local government; and
 Ethical and legal behaviour of Councillors and local government employees.

Two fundamental definitions contained in the policy which must be considered when adopting
and interpreting this policy are; ‘what is reasonable’; and what constitutes ‘Council business’.

Previous Council Consideration

The policy was originally adopted by Council at the Ordinary Meeting on 2 January 2014 and was
updated on 26 June 2014.

Finance & Risk

Council’s Corporate Services Department prepares the annual Councillor Expenses budget in
accordance with the provisions and limits of the policy. It has been identified that the relevant
financial limits contained in the policy are in line with that of other similar sized Queensland
Councils.

Council is required to publish in its Annual Report the details of expenses incurred by, and the
facilities provided to, each Councillor during the relevant financial year under the policy. Any
failure to comply with the requirements and limits of this policy could result in reputational
damage to Council for failing to meet the community’s expectations.

Consultation

External Consultation - Community & Stakeholder

Nil.

Internal Consultation

The policy has been updated in consultation with the Chief Executive Officer, Council’s Executive
Manager, Management Accountant, Governance Advisor and Personal Assistant to the Mayor.

Departments/Sections Consulted:

X      Chief Executive Officer                Community Services                 X   Corporate Services
       Executive Officer to the Mayor & CEO   Community Facilities               x   Financial Services
       Executive Support                      Community Development                  ICT
                                              Libraries & Galleries                  Procurement & Fleet
                                              Local Laws                             Property & Facilities
                                              Waste & Environmental Health           Revenue Services

X      Executive Office                       Planning & Infrastructure
       Community Engagement                   Building & Plumbing Services
       Customer Service                       Civil Operations
       Economic Development                   Infrastructure Planning & Design
x      Governance                             Planning & Environment
       Human Resources                        Strategic Land Use Planning
       Sustainability




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