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2020-12-08 Services & Organisation Committee Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 8 December 2020
commencing at 1.30pm
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Joe Jurisevic (Chair), Amelia Lorentson, Clare Stewart, Frank Wilkie
“Noosa Shire – different by nature”
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Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
TABLE OF CONTENTS
ITEM PAGE
1 ATTENDANCE & APOLOGIES 3
2 CONFIRMATION OF MINUTES 3
3 PRESENTATIONS 3
4 DEPUTATIONS 3
5 REPORTS FOR CONSIDERATION OF THE COMMITTEE 4
1 NOOSA HOLIDAY PARKS FEES AND CHARGES 4
2 DEBT REFINANCING INVESTIGATION 8
6 REPORTS FOR NOTING BY THE COMMITTEE 15
3 ORGANISATIONAL STRUCTURE 15
4 2020 ANNUAL DISASTER MANAGEMENT REPORT 21
5 CAPITAL PROGRAM DELIVERY STATUS – NOVEMBER 2020 28
7 CLOSED SESSION 41
Page 2 of 41
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
1 ATTENDANCE & APOLOGIES
2 CONFIRMATION OF MINUTES
The Minutes of the Services & Organisation Committee Meeting held on 10 November 2020
be received and confirmed.
3 PRESENTATIONS
Nil.
4 DEPUTATIONS
Nil.
Page 3 of 41
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
5 REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 NOOSA HOLIDAY PARKS FEES AND CHARGES
Author Property Advisor – Commercial Property, Robyn Mercer
Corporate Services Department
Index ECM/ 8.03; 8.06; 8.18 Noosa Holiday Parks Admin
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Advisor – Commercial Property to the Services &
Organisation Committee Meeting dated 8 December 2020 and:
A. Set fees and charges for the Noosa Holiday Parks to align with the cessation of the end of
the July 2022 Queensland school holidays; and
B. Adopt the Proposed General Cost Recovery Fees and Commercial Charges schedule for
Noosa Holiday Parks for the period ending Monday 11 July 2022 as detailed in the tables
contained within the report.
REPORT
Current fees and charges for the Noosa Holiday Parks apply until the end of the summer peak
season on 30 January 2022. Council maintains an ‘advance’ fees and charges schedule for the
parks to allow for forward booking of sites by customers. Twice yearly, Council reviews and amends
the fees as required to maintain the forward booking period.
The purpose of this report is to propose the adoption of fees and charges for the Noosa River
Holiday Parks for a further 6 months to the end of the June - July 2022 school holiday period.
Accordingly, it is proposed that the Noosa Holiday Park fees and charges increase where indicated
in Tables 1-4.
Table 1 – Boreen Point Campground
25 January 2022 to 11 July 2022 Fees and Charges Schedule
Boreen Point Campground
OFF PEAK PEAK
Current Proposed Change Current Proposed Change
Tourist Powered Sites $39.00 $40.00 2.6% $44.00 $45.00 2.3%
Unpowered Camp Sites $33.00 $34.00 3.0% $38.00 $39.00 2.6%
Page 4 of 41
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Table 2 - Noosa Northshore Beach Campground
25 January 2022 to 11 July 2022 Fees and Charges Schedule
Noosa Northshore Beach Campground
OFF PEAK PEAK
Current Proposed Change Current Proposed Change
Powered Sites, Bush $47.00 $48.00 2.1% $54.00 $55.00 1.9%
Powered Sites, Beach $50.00 $51.00 2.0% $57.00 $58.00 1.8%
Unpowered Sites $35.00 $36.00 2.9% $42.00 $43.00 2.4%
Table 3 - Noosa River Holiday Park
25 January 2022 to 11 July 2022 Fees and Charges Schedule
Noosa River Holiday Park
OFF PEAK PEAK SHOULDER
Current Proposed Change Current Proposed Change Current Proposed Change
Powered Sites $52.00 $53.00 1.9 % $67.00 $68.00 1.5% $59.00 $60.00 1.7%
Unpowered Sites $44.00 $45.00 2.3% $57.00 $58.00 1.8% $50.00 $51.00 2.0%
Unpowered
$48.00 $49.00 2.1% $63.00 $64.00 1.6% $55.00 $56.00 1.8%
Waterfront Sites
Powered
$46.00 $47.00 2.2% $62.00 $63.00 1.6% $53.00 $54.00 1.9%
Motorhome Bay
Table 4 – Other Holiday Park Fees and Charges
25 January 2022 to 11 July 2022 Fees and Charges Schedule - All periods
Current Proposed Change
Long Term Sites – Storage - Boreen Point $27.00 $27.00 0%
Extra Persons Nightly – Over 5 Years – Boreen Point & Northshore $11.50 $11.50 0%
Extra Persons Nightly – Over 5 Years – Noosa River $13.50 $13.50 0%
Unpowered short term budget site – Noosa River $31.00 $32.00 3.2%
Extra Vehicles Nightly – if space allows $5.50 $5.50 0%
Public Use of Amenities – Per Day $4.00 $4.00 0%
Group Fee (20 +) – per booking $12.50 $12.50 0%
Late Checkout $16.50 $16.50 0%
Washing Machine Charges $5.00 $5.00 0%
Dryer Charges $2.00 $2.00 0%
Washing Machine Charges $4.00 $4.00 0%
Electricity – Daily Access Charge per day $1.20 $1.20 0%
Electricity – Usage rate per kWh $0.45 $0.45 0%
Administration Fee (Cancellations & Amendments) $30.00 $30.00 0%
Page 5 of 41
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Previous Council Consideration
Ordinary Meeting Minutes, 19 December 2019, Item 5, Page 10
That Council note the report by the Property Advisor – Commercial Property to the Services &
Organisation Committee Meeting dated 10 December 2019 and;
A. Set fees and charges for the Boreen Point Campground to align with the cessation of the
end of the July 2021 Queensland school holidays; and
B. Adopt the Proposed General Cost Recovery Fees and Commercial Charges schedule for
Boreen Point Campground for the period ending Monday 11 July 2021 as detailed in the
tables contained within the report.
Ordinary Meeting Minutes, 19 December 2019, Item 4, Page 9
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 10 December 2019; and
A. Set fees and charges for the Noosa River Holiday Park to 30 June 2021 as detailed in Table
1 of this report; and
B. Note that a 2020/21 capital program budget submission will be made for the metered
powerhead installation project (incorporated in the Zero Emissions Noosa Project
Implementation budget submission); and
C. Note that subject to approval of the capital budget in the 2020/21 budget, a user pays
electricity system for electricity consumption at the Noosa River Holiday Park will be
implemented from 1 July 2021 (detailed as Option 3 in the report); with applicable fees and
charges considered as part of the 2021/22 budget process.
Ordinary Meeting, 21 November 2019, Item 12, Page 10
That Council note the report by the Property Advisor Commercial Property to the Services &
Organisation Committee Meeting dated 12 November 2019 and:
A. Amend Noosa North Shore Campground fees and charges in Council’s 2019-20 Schedule
of Fees and Charges; and
B. Set fees and charges for Noosa North Shore Campground for the period 1 January 2020 -
11 July 2021 inclusive as detailed in the tables contained within the report; and
C. Authorise the CEO to enter into an interim management agreement for the Noosa North
Shore Campground with Beachfront Caravan Park Pty Ltd for 3 months commencing 1 April
2020.
Finance
Profits from the Noosa Holiday Parks offset general rate increases and also contributes to
Council meeting its financial sustainability policy requirements.
Council business activities (waste management, holiday parks) are required to operate on a
full cost pricing (FCP) basis to ensure the competitive neutrality principle is complied with.
Holiday park advance fees have been set considering likely inflation movements in materials
and services and resulting FCP implications.
Page 6 of 41
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Risks & Opportunities
Risks
Failure to apply the competition neutrality principle via full cost pricing is a breach of the Local
Government Act 2009, and could also potentially result in competitive neutrality complaints
to the Queensland Competition Authority.
Failure to extend the fees and charges period exposes Council to a reduction in forward
bookings, which effects Council’s financial returns and ability to forward financial plan.
Opportunities
Fees are set to ensure ongoing full cost recovery occurs for the business activity at all Noosa
Holiday Parks.
A marketing and branding project is underway including new branding for the Noosa Holiday
Parks and creation of a new website and mobile platform.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Director Corporate Services
Property Manager
Financial Services Manager
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Officer Director X Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 7 of 41
Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
2 DEBT REFINANCING INVESTIGATION
Author Director Corporate Services, Michael Shave
Corporate Services Department
Index ECM/ 22.08 Loans Queensland Treasury Corporation
Attachments 1. Debt Refinancing Options
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director Corporate Services to the Services & Organisation
Committee Meeting dated 8 December 2020 and:
A. Agree in principle to the 20 year fixed interest refinancing of Council’s current total debt
balance at the latest applicable QTC borrowing rate;
B. Agree to recapitalise the early repayment adjustment through the refinancing transaction to
ensure cash reserves are maintained; and
C. Authorise the Chief Executive Officer to submit an application by 26 February 2021 to the
Department of State Development, Infrastructure, Local Government and Planning seeking
borrowing approval for the refinancing transaction.
REPORT
Background
As part of its COVID-19 pandemic economic response the Queensland Government announced a
local government debt refinancing program, to allow councils to refinance and extend the loan term
on some or all of their existing fixed debt with Queensland Treasury Corporation (QTC) to take
advantage of the current low interest rate environment.
The primary goals of the debt refinancing program are to:
Provide councils with an opportunity to free up additional cash flows through reduced loan
repayments that could be utilised to stimulate local economies and / or assist with council
financial sustainability management.; and
Lock current low interest rates on long-term debt in for an extended period.
Fixed rate loans are required to be refinanced at market value. The difference between the loan
book value and the market value is the early repayment adjustment (ERA). Council undertook a
liquidity review in 2019 that resulted in a loan repayment of $10 million from surplus cash holdings
(relating to high interest debt inherited at de-amalgamation). This transaction also included an ERA
which was funded at the time via cash.
The new initiative announced by the Queensland Government allows the early repayment
adjustment to be funded either by cash and/or debt or a combination of the two, where previously
an ERA had to be paid for via cash.
Page 8 of 41
Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Review Process
A review of Council’s current debt structure was commissioned and undertaken by QTC to
determine any advantages in refinancing some or all current debt based on existing interest rates
and remaining loan terms for each debt pool, and current 20 year QTC interest rates. Council’s
existing debt balances as at 1 October 2020 are outlined in table 1 below:
Table 1: Current Debt Balances
Debt Pool Market Book Book 6 Monthly
Value Value Interest Repayment
($m) ($m) Rate* ($m)
Noosa Planning Scheme 16/17 $0.65 $0.59 2.82% $0.04
Rufous St Development $1.91 $1.66 3.31% $0.07
North Shore Campground 17/18 $0.27 $0.23 3.47% $0.01
Noosa Planning Scheme 17/18 $0.75 $0.67 3.12% $0.05
Capital Program 13/14 $1.32 $1.19 4.19% $0.12
Capital Program 14/15 $0.52 $0.47 3.73% $0.04
Capital Program 15/16 $1.27 $1.13 3.04% $0.05
De-amalgamation Transfer $16.32 $13.91 6.29% $1.51
Total $23.09 $19.93 5.42%** $1.88
*QTC admin fee of 0.115% excluded
**Weighted average rate across all loans
The review also considered the options of either funding any ERA’s associated with each debt pool
through cash or debt (i.e. recapitalising in a new loan). The options were considered to determine
the net impact on Council’s liquidity indicators under each scenario.
Review Outcomes
Attachment 1 outlines the detailed refinanced loan position under each scenario and debt pool,
which assumes that the existing loan balance is refinanced for a new 20 year loan term. A
refinanced 20 year loan term was preferred to maximise the short term cash flow benefits.
The refinanced loan position summary is provided below:
Table 2: Estimated Refinanced Loan Position as at 1 October 2020
Total Total ERA Refinanced Book Total Semi- Total
Market Book ($m) Loan Interest Annual Reduced
Value Value Balance Rate* Repayment Annual
($m) ($m) ($m) ($m) Repayment
($m)
Current Loan Position $23 $19.9 $3.2 n.a. 5.42%** $1.9 n.a.
Refinanced Loan Position – Extend Term to 20 Years
ERA – funded by Debt $23 1.71%*** $0.7 $2.4
ERA – funded by $19.9 1.71% $0.6 $2.6
Cash
*QTC admin fee of 0.115% excluded
**Weighted average rate across all loans
***Rate quoted by QTC as at 15 October 2020 and subject to daily market movements.
Page 9 of 41
Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Key points to note regarding table 2 are:
1. Under either refinancing option, the average interest rate will reduce from 5.42% (current
weighted average) to less than 2%;
2. Funding the ERA via cash would reduce Council’s current cash balance by approximately
$3.2 million, but would result in a net annual repayment reduction of $2.6 million with current
debt levels remaining unchanged; and
3. Capitalising the $3.2 million ERA would result in the overall debt book value increasing to
$23 million, but would result in a net annual repayment reduction of $2.4 million with Council’s
current cash balance retained.
4. Under either scenario, Council’s 2020/21 operating position will be impacted by $3.2 million
to account for the ERA adjustment.
Implications for Financial Plan Metrics
The 10 year financial plan (as at 30 June 2020) was updated for each scenario to determine the
implications on Council’s financial capital sustainability, particularly changes to the operating
surplus ratio and net financial liabilities ratio.
Operating Performance
Operating Position ($’000)
Under both scenarios the operating
position will improve by
approximately $500k in 2022 due to
a reduction in interest expense
Benefits to the operating position
through to 2025 will assist with
Council’s financial recovery plan
objectives
The refinancing benefit reduces by
2027 due to ongoing interest
expense associated with any loan
refinancing (current debt due to be
repaid by 2030)
Operating Sustainability Ratio (%)
Under both scenarios the operating
sustainability ratio improves
compared to the current position
through to 2025
These benefits will assist with
Council’s financial recovery plan
objectives
The ratio degrades and by 2028 is
slightly negative under both
scenarios.
Prudent budgeting and planning
over the next few years will
adequately manage any outer year
operating position risk
Page 10 of 41
Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Interest Expense ($’000)
Interest expense reduces due to
the average interest rate reduction
under both scenarios
The interest expense reduction will
assist with Council’s financial
recovery plan objectives
Over 10 years interest expense
reduces by $869k under the ERA
cash scenario and $430k under the
ERA capitalise scenario
By 2025 the interest rate benefit is
largely negated (compared to the
current position) due to the change
in loan terms (i.e. debt will remain
for a longer period)
Prudent budgeting and planning
over the next few years will
adequately manage any outer year
operating position risk
Fiscal Flexibility
Debt Position ($’000)
Council’s debt position will increase
by $3 million (13%) under the ERA
recapitalisation scenario
The debt balance remains
unchanged if the ERA is paid from
cash (however cash reserves
would reduce)
Future borrowing opportunities will
not be materially constrained by
either loan refinancing scenario
Note: Current debt balances are $1.9m lower than shown in the graph due to a debt repayment in August 2020
Net Financial Liabilities (NFL) Ratio (%)
Council is currently in a healthy
position regarding its debt position
with appropriate capacity to draw
down future debt as needed
Under each scenario the debt
refinancing transaction has a
marginal impact on the NFL ratio
for the next 10 years
Future borrowing opportunities will
not be materially constrained by
either debt refinancing scenario
Page 11 of 41
Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Interest Cover Ratio (times)
This ratio indicates the ability for
Council to meet its annual interest
payment obligations without
compromising sustainability
Generally an interest coverage
ratio of at least two (2) times is
considered the minimum
acceptable amount
Under each scenario interest
coverage stabilises once the
financial recovery plan is
implemented
Prudent budgeting and planning
over the next few years will
adequately manage any outer year
interest coverage risk
Liquidity Position
Cash Balance ($’000)
Cash flow benefits will be achieved
from 2022 under either loan
refinancing scenario through
reduced annual loan repayments of
$2.4 million if the ERA is funded by
debt or $2.6 million if funded by
cash
Under the current financial model
assumptions cash balances will
remain at appropriate levels to
ensure ongoing liquidity and
financial sustainability
Working Capital Ratio (times)
A working capital ratio of less than
one is taken as indicative of
potential future liquidity problems,
while a ratio of 1.5 to two is
interpreted appropriate for ongoing
liquidity
The working capital ratio (current
assets/current liabilities) remains
above minimum benchmarks under
each loan refinancing scenario
Previous Council Consideration
Nil.
Page 12 of 41
Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Finance
Any decision to agree to a refinancing transaction under either scenario will provide an opportunity
to free up additional cash flows through reduced loan repayments that can potentially be utilised
to stimulate the local economy via capital investment and / or assist with Council’s short term
financial recovery strategy.
Given the inherent uncertainty regarding the global and local economic environment over the short
to medium term and implications for Council’s financial recovery plan and broader financial
sustainability, the option to recapitalise the ERA and pay off over a 20 year term is recommended
and will ensure that cash reserves can be retained and used as required to mitigate any short term
financial sustainability pressures that may arise.
Risks & Opportunities
Risks
Any future Council decision making to deviate from the current 10 year financial plan forecasts will
require plan rework to ensure any financial sustainability risks are identified and managed.
Opportunities
1. The debt refinancing investigation shows that the average interest rate on current debt
holdings can be reduced from 5.42% down below 2%, resulting in a significant annual saving
for ratepayers.
2. The Queensland Government local government debt refinancing program will allow Council
to refinance its current debt portfolio without requiring an ERA to be paid from existing cash
reserves.
Consultation
External Consultation - Community & Stakeholder
Queensland Treasury Corporation
Financial Services Manager
Internal Consultation
Nil
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director x Director
Executive Support Community Development x Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 13 of 41
Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
ATTACHMENT 1
Refinanced Debt Balances – ERA Recapitalised
Debt Pool Debt Book Interest Repayment Reduced
Balance Rate* (semi-annual) Annual
Repayment
Noosa Planning Scheme 16/17 $647,605 1.71% $19,313 $40,654
Rufous St Development $1,907,508 1.71% $56,885 $18,234
North Shore Campground 17/18 $266,512 1.71% $7,948 $1,724
Noosa Planning Scheme 17/18 $746,113 1.71% $24,980 $42,651
Capital Program 13/14 $1,318,611 1.71% $39,323 $165,498
Capital Program 14/15 $518,838 1.71% $15,473 $50,829
Capital Program 15/16 $1,267,877 1.71% $37,810 $16,576
De-amalgamation Transfer $16,324,007 1.71% $486,809 $2,048,809
Total $23,088,619 1.71% $688,542 $2,384,975
*QTC admin fee of 0.115% excluded
Refinanced Debt Balances – ERA Paid by Cash
Debt Pool Debt Book Interest Repayment Reduced
Balance Rate* (semi-annual) Annual
Repayment
Noosa Planning Scheme 16/17 $594,177 1.71% $17,719 $43,840
Rufous St Development $1,658,597 1.71% $49,462 $33,080
North Shore Campground 17/18 $228,322 1.71% $6,809 $4,001
Noosa Planning Scheme 17/18 $672,075 1.71% $22,501 $47,609
Capital Program 13/14 $1,189,145 1.71% $35,462 $173,219
Capital Program 14/15 $468,026 1.71% $13,957 $53,860
Capital Program 15/16 $1,126,832 1.71% $33,604 $24,988
De-amalgamation Transfer $13,907,501 1.71% $414,745 $2,192,938
Total $19,927,138 1.71% $594,261 $2,573,536
*QTC admin fee of 0.115% excluded
Page 14 of 41
Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
6 REPORTS FOR NOTING BY THE COMMITTEE
3 ORGANISATIONAL STRUCTURE
Author Director Executive Services, Debra Iezzi
Executive Services Department
Index ECM/ Subject/Organisational Structure
Attachments 1. Temporary Project Positions
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director Executive Services to the Services & Organisation
Committee Meeting dated 8 December 2020 regarding the organisational structure and position
establishment including temporary project positions.
REPORT
The organisation structure and position establishment is regularly reported to Council in December
and July (with the adoption of the budget) each year. The purpose of the report is to inform Council
of any changes to the organisation structure and position establishment.
There has been no change to the organisational structure or permanent establishment since 10
July 2020, it remains at 375.01 Equivalent Full Time positions (EFT). There are however a number
of changes required to temporary project positions with terms greater than 1 year. Temporary
positions are not included in the EFT count however they are reported to Council because of their
budgetary implications in the short term (i.e. 1 - 3 years).
An updated list of temporary/project positions is provided at Attachment 1.
Council’s attention is drawn to the creation of 10 new temporary project positions and required
extensions to the terms of 7 existing temporary project positions. Attachment 1 provides details of
these positions by Department and funding availability within the current budget.
New positions
1 position of Place Programme Coordinator, Environment and Sustainable Development
Department, for a 1 year term to progress the Pilot Place Making Programme.
2 positions of Designer Capital Works, Infrastructure Services Department, for 2 years to
assist with the design and delivery of the Tewantin Bypass Stage 1 Project and Capital Works
Programme.
2 positions of Project Officer and 1 position of Communications and Consultation Officer,
Infrastructure Services Department, for 3 years to assist with the co-ordination and
management of the Infrastructure Projects Capital Works Programme.
Page 15 of 41
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
1 position of Governance Officer and 1 position of Governance Systems Officer, Executive
Services Department, for 1 year to provide additional support to the Governance Branch and
to assist in the implementation of outcomes from the review to be undertaken of corporate
governance.
1 position of People and Culture Advisor, Executive Services Department, for 1 year to assist
in the delivery of human resource management services to operational areas.
1 position of Environmental Health Officer, Community Services Department, to assist in
Council’s response to the COVID-19 pandemic and in providing environmental health
services.
Extensions to the terms of existing positions
Principal Strategic Planner, Environment and Sustainable Development Department.
Project Co-ordinator Climate Change Adaption, Environment and Sustainable Development
Department.
Development Planner, Environment and Sustainable Development Department.
Development Inspector, Environment and Sustainable Development Department.
Project Officer, Environment and Sustainable Development.
Designer Capital Works, Infrastructure Services Department.
Management Accountant, Corporate Services Department.
Previous Council Consideration
Ordinary Meeting Minutes, 10 July 2020, Item 7, Page 11
That Council note the report by the Director Executive Services to the Special Meeting dated 10
July 2020 and adopt the Noosa Council Organisational Structure as set out in Attachment 1 to the
report.
Ordinary Meeting Minutes 19 December 2019, Item 6, Page 11
That Council note the report by the Director Executive Services Department to the Services &
Organisation Committee Meeting dated 10 December 2019 detailing the changes made to the
organisational structure and position establishment since 28 June 2019 and approve the updated
organisational structure provided at Attachment 2 to the report.
Finance
Provision exists within the 2020-21 budget to fund the new temporary project positions and to
extend the terms of existing temporary project positions.
Risks & Opportunities
The proposed changes are the result of emerging issues and the need for greater administrative
and professional support in the delivery of Council services. The proposed changes have been
reviewed by the Executive Team and are supported. In relation to temporary positions, while they
provide flexibility for Council particularly in the delivery of significant projects where specialised
skills or experience is required, a potential risk is that under the Noosa Council Certified Agreement
2018; a casual or maximum term employee working on a systematic and regular basis for a period
of 12 months may apply to convert their status to permanent full time or part time depending on
the average hours worked over the preceding 12 months. The impact of this could be to
permanently increase the EFT and salary costs. Conversion would not occur if the appointment
was for a specific project or relieving staff on leave for a specified period of time where there is a
defined end date.
Page 16 of 41
Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
The following staff have been consulted in relation to this report:
Executive Team comprising the CEO and all Directors
Finance Manager
People and Culture Branch
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 17 of 41
Section 18
ATTACHMENT 1
Page 18 of 41
ATTACHMENT 1
Attachment 1 - Temporary Project Positions (with terms 12 months and greater, excluding leave backfill arrangements)
Peer Peres ee TTT
No
Principal Strategic Planner Strategic Land Use | Temporary Full Time (3 years, 19/10/16 - Purpose-to meet project demands associated with the new planning scheme.
Planning 19/10/19), term extended to 30/6/20, term Originally approved OM 17/12/15.
extended to 31/12/20. Extension granted to 30/6/20 OM 15/12/19.
Extension granted to 31/12/20 by CEO and Special Meeting 10/7/20.
Further extension endorsed by ET.
Further extension required to 30/6/21
Salary provision exists within the current capital budget for this position.
Project Coordinator - Climate Strategic Land Use | Temporary Full Time (2 years, 06/02/170 - 10563 Purpose-to develop the Noosa Council Coastal Hazard Adaption Strategy.
Change Adaptation Planning 05/02/19), term extended to 31/12/19, term Originally approved at OM 15/12/16.
extended to 31/12/20. Term extended to 31/12/19 OM 17/12/18 given the revised agreed project completion date for the Noosa Council Coastal Hazard Adaption Strategy.
Extension granted to 30/6/20 OM 15/12/19 to undertake the completion of the broader shire wide adaption planning and a review of the structure of the
department.
Extension granted to 31/12/20 by CEO and Special Meeting 10/7/20.
Further extension endorsed by ET.
Further extension required to 30/6/21.
Salary provision exists within the current operating budget for this position.
Development Planner Development Temporary Full Time (3 years, 27/08/18 - Purpose-to assist in processing planning applications and in meeting high workloads of the branch.
Assessment 26/08/21). Term extended in lieu of creating the temporary full time Planning Officer position approved as a PMI in the 17/18 budget Special Meeting 6/7/18.
Extension granted by CEO to 24/11/23.
Further extension required to 24/11/23.
Salary provision exists within the current operating budget for this position.
Development Planner Development ‘Temporary full time (3 yrs 3/6/19 - 3¥6/22). 10624 Purpose-to assist in processing planning applications and in meeting workloads of the branch.
Assessment Approved Council OM 9/4/19 and also reported to Council Special Meeting 28/6/19.
Salary provision exists within the current operating budget for this position.
Development Engineer Development ‘Temporary Full Time 3 yrs (18/3/19 - 18/3/22). |10623 Purpose-to assist in processing planning applications and in meeting workloads of the Development Assessment Branch.
Assessment [Approved Council OM 9/4/19 and reported to Council Special Meeting 28/6/2019.
Salary provision exists within the current operating budget for this position.
Development Inspector Development Temporary Full Time (4 years ending 22/8/20), [10547 Purpose-to assist in processing planning applications and in meeting high workloads of the branch.
Assessment term extended to 31/12/20, term extended to Term extended by 2 years (to 22/8/20) PMI in 18/19 Budget, Special Meeting 6/7/18.
31/12/20. Further extension granted to 31/12/20 by CEO and Special Meeting 10/7/20.
Further extension required to 30/6/21.
Salary provision exists within the current operating budget for this position.
Project Officer Economic Temporary Part Time (22 hrs/week, 12 mths 10597 Purpose-to assist in the delivery of projects identified in the Local Economic Plan and Implementation Plan.
Development Feb 2019 - 2020), term extended to 30/6/20, [Approved Council OM 17/12/18.
term extended to 31/12/20. Term extended to 30/6/20 OM 15/12/19.
Further extension granted to 31/12/20 by CEO and Special Meeting 10/7/20.
Further extension endorsed by ET.
Further extension required to 30/06/21.
The salary cost is met from the existing ED program budget.
Digital Hub Director Economic Temporary Full Time (2 years, 05/03/18 - 10595 Purpose-to facilitate the Peregian Hub's Implementation Plan.
Development 04/03/20), term extended to 12/3/23. Originally approved by Council at OM 16/11/17.
|A review of the role relative to the future direction of the HUB was undertaken in August 19 and the term was extended to 12/3/23 OM 15/8/19.
Salary provision exists within the current operating budget for this position.
Trainee-Administration Economic Temporary Ful Time (1 year to 24/9/21) 10618 Purpose-to support ED Branch and workforce planning requirements.
Development Commenced Sept 20.
Salary provision exists within the current operating budget for this position.
Community Bushland Care Environmental Temporary Full Time (3 years, 17/09/18 - 10607 Purpose-to assist in co-rdination the community programme.
Officer Services 30/06/21). Approved by Council as a PMI in 18/19 Budget, Council Special Meeting 06/07/18.
Salary provision exists within the current operating budget for this position.
Page 18 of 41Section 19
Page 19 of 41
postontie —___([Pepariment [raney [ure No
River Mgt Unit Leader, Noosa Environmental Temporary Full Time (3 years). Purpose-to implement the programme to progress the Noosa River Ptan.
River Ptan Services Approved Council Special Meeting 28/6/19.
\Vacant-awaiting determination on Noosa River Management Pian.
The salary cost is met from Environment Levy programmes budget.
River Mgt Officer, Noosa River Environmental Temporary Part Time (.5) (3 years). 10638 Purpose-to implement the programme to progress the Noosa River Pian.
Plan Services [Approved Council Special Meeting 28/6/19
\Vacant-awaiting determination of Noosa River Management Plan.
The salary cost is met from Environment Levy programme budget.
Place Programme Co-ordinator Strategic Planning |Temporary Full Time (12 mths) Purpose-To co-ordinate a pilot place making programme.
Originally endorsed by ET 16/1/19. Project funding provided in 20/21 budget Special Meeting 10/7/20.
Salary provision exits within the Capital Project Budget for this position...
Project Manager - Transport Infrastructure Temporary Full Time (2 years, 24/07/18 - 10596 Purpose-to co-ordinate the development of the transport strategy and the implementation of initiatives.
Innovation (renamed to Project Planning, Design [23/07/20), term extended to 24/12/22. (Approved Council OM 20/07/17. Filled under an intemal secondment arrangement by Project Manager.
Manager - Special Projects) and Delivery Term extended to 24/12/20 by CEO.
Further extension granted to 24/12/22 Special Meeting 10/7/20.
Salary provision exists within the Sustainable Tpt. Levy budget for this position.
Project Officer - Transport Infrastructure Temporary Part Time (0.6 FTE) (3 years, Purpose-To assist in advancing the behaviour change components of the Transport Strategy. Approved OM 19/8/19.
Planning, Design =| 25/11/2019 to 24/11/2022) Salary provision exists within the Sustainable Tpt. Levy budget for this position.
and Delive:
Designer - Capital Works Infrastructure Temporary Full Time (3 years, 26/02/18 - 10594 Purpose-to ensure efficient and effective delivery and oversight of the capital works programme. Approved Council OM 16/11/17.
Planning, Design | 25/02/21). Further extension endorsed by ET.
and Delivery Further extension required to 25/2/23
‘Salary provision exists within the current capital budget for this position.
Project Support Officer Infrastructure Temporary Full Time (3 years, 17/04/18 - 10593 Purpose-to ensure efficient and effective delivery and oversight of the capital works programme.
Planning, Design | 16/04/21). Approved Council OM 21/12/17.
and Delivery Salary provision exists within the current capital budget for this position.
Project Co-ordinator Infrastructure Temporary Full Time (3 years, 28/1/20-17/1/23). |10628 Purpose-to ensure efficient and effective delivery and oversight of the capital works programme
Planning, Design Approved Council Special Meeting 28/6/19.
and Delivery ‘Salary provision exists within the current capital budget for this position.
Contracts and Project Infrastructure Temporary Full Time (3 years, 8/7/19-8/7/22). |10629 Purpose-to ensure efficient and effective delivery and oversight of the capital works programme
Superintendent Planning, Design Approved Council Special Meeting 28/6/19.
and Delivery Salary provision exists within the current capital budget for this position.
Infrastructure Planning Officer Infrastructure Temporary Full Time (3 years ending 10/8/23). Purpose-New temporary position to assist with planning, designing and delivering Council's ongoing Capital Works programme, Transport and
and Delivery Approved Council OM 10 Dec 19.
Salary provision exists within the current capital budget for this position
'Vacant-recruitment process in progress
Designer - Capital Works Infrastructure Temporary Full Time from 1/2/21-26/3/23 Purpose- To assist with the design and delivery of the Tewantin Bypass Stage 1 Project and Capital Works programme. Endorsed by ET 17/11/20.
Planning, Design Salary provision exists within the current capital budget for this position.
and Delivery
Designer - Capital Works Infrastructure Temporary Full Time from 27/3/21-26/3/23 Purpose-To assist with the design and delivery of the Tewantin Bypass Stage 1 Project and Capital Works programme. Works programme. Endorsed by
Planning, Design ET 17/11/20.
and Delivery Salary provision exists within the current capital budget for this position.
Project Officer Infrastructure Temporary Full Time for 3 years. Purpose-To assist with the coordination and management of Infrastructure Projects Capital Works programme. Endorsed by ET 17/11/20.
Planning, Design Salary provision exists within the current capital budget for this position
and Delive:
Project Officer Infrastructure Temporary Full Time for 3 years. Purpose-To assist with the coordination and management of Infrastructure Projects Capital Works programme. Endorsed by ET 17/11/20.
Planning, Design Salary provision exists within the current capital budget for this position
and Delive:
Communications and Infrastructure Temporary Full Time for 3 years. Purpose-To provide communications and consultation support for Infrastructure Projects Capital Works programme. Endorsed by ET 17/11/20.
Consultation Officer Planning, Design Salary provision exists within the current capital budget for this position
and Delive:
Asset technical Officer, Asset |Asset Management | Temporary Full Time (3 years, 16/9/19-2/9/22). |10631 Purpose-to ensure alignment of engineering and accounting data and sufficient accurate information
data improvement project Approved Council Special Meeting 28/6/19.
Renamed to Co-ordinator Asset Salary provision exists within the current capital budget for this position
Page 19 of 41Section 20
Page 20 of 41
estenie ___(Pepariment Prone [furenes ee em
No
Asset Inspector Roads Asset Management |Temporary Full time (1 yr ending 30/6/21) Purpose-To assist with the delivery of the resealing programme.
Endorsed by ET 5/8/20.
Salary provision exists within the current budget for this position, funded by substantive position no.10160 Civil Works.
Electrical apprentice Buildings and Temporary full time (4 years 30/9/19-29/9/23). Purpose-To improve efficiency and effectiveness of branch operations and WFP requirements.
Facilities [Approved Council Special Meeting 28/6/19.
Salary provision exists within the current operating budget for this position
Special Projects Advisor Director's Office Temporary Full Time (3 years, 1/10/18 - 10605 Purpose-To facilitate the delivery of Council's CiAnywhere Enterprise Budgeting system and to meet to meet project demands. Filled under an internal
30/09/21). secondment arrangement by Financial Accountant.
Originally approved by the CEO for an initial 18 month period.
Term extended by 3 years to 3/12/21 Council OM 20/12/18.
Salary provision exists within the current capital budget for this position
ICT Property and Rating 1cT Temporary Full Time ( 2 years, 4/3/19-26/2/21). Purpose-To provide support the implementation of the new Property and Rating system.
Project Coordinator [Approved Council OM 9/4/19.
Salary provision exists within the current capital budget for this position
Project Officer, renamed ICT icT Temporary Full Time (2 yrs, 9/12/19-10/12/21). |10617 Purpose-To provide support the implementation of the new Property and Rating system.
Systems Analyst [Approved Council OM 9/4/19.
intemal secondment arrangement Project Officer P&C Sytems.
Salary provision exists within the current capital budget for this position
Trainee-ICT 1cT Temporary Full Time (1yr to 17/9/21) Purpose-To improve efficiency and effectiveness of branch operations and WFP requirements.
‘Commenced Sept 20.
Salary provision exists within the current operating budget for this position.
Property Project Officer, Property Temporary Full Time (3 years, 2/9/19-1/9/22). Purpose-To ensure the delivery of key prioirty projects, improve efficiency and fill service gaps.
renamed property Advisor- [Approved Council Special Meeting 28/6/19.
Commercial Property Salary provision exists within the current operating budget for this position
Project Accounting Officer Financial Services |Temporary Full Time (3 years). Purpose-To ensure alignment of engineering and accounting data and sufficient accurate information, asset data improvement project.
renamed to Finance Project ‘Approved Council Special Meeting 28 June 2019.
Officer (Capital Works & Asset Salary provision exists within the current capital budget for this position.
Data Systems) \Vacant-Recruitment process in progress
Management Accountant Financial Services |Temporary Full Time Purpose-to provide support to the branch given the absence of the Management Accountant.
(16/9/19 - 16/9/20), term estended to 31/12/20. Endorsed by ET 25/11/20.
Further extension required to 31/12/21.
Salary provision exists within the current operating budget for this position.
Community Development ‘Community Temporary Full Time (2 years, 1/7/20-30/6/22). |10658 Purpose-to enable effective delivery of busfire community recovery activities, the CD Branch Plan and social strategy initiatives. Temporary position
Officer (Recovery) Development identified as a PMI in the 20/21 budget process. Approved Special Meeting 10/7/20
Salary provision to be met by Bushfire Recovery Grant
Environmental Health Officer Waste and Temporary Full Time to 30/6/20. Purpose-To assist in Council's response to COVID-19 pandemic and to provide environmental health srvices.
Environmental Salary provison exists within the current operating budget for this position.
Health
Govemance Officer ‘Governance Temporary Full Time Purpose - To provide additional support to the Governnce Branch and subject to the outcomes of the review of the branch. Endorsed by ET 25/11/20.
(6-12 months, TBD). Salary provision exists within the current CEO's operating budget for this position.
Govemance Systems Officer Governance Temporary Full Time Purpose - To assist in the implementation of corporate governance reporting systems. Endorsed by ET 25/11/20.
(approx 3 years, TBD). Salary provision exists within the current ICT capital budget for this position.
People and Culture Advisor People and Culture |Temporary Full Time New Purpose - An opportunity to use available FTE to support the delivery of the program of work and increase service coverage to the business areas.
(12 months, 06/01/21 to 06/01/22). 10668 Endorsed by ET 14/10/2020
Salary - Provision exists within the current budget for this position, funded by offsets against the vacancy available from the established permanent
roles within the Branch.
Page 20 of 41Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
4 2020 ANNUAL DISASTER MANAGEMENT REPORT
Author Disaster Management Officer, James Ulyate
Infrastructure Services Department
Index ECM/ Subject / Disaster Management / Disaster Management & Planning
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Disaster Management Officer to the Services & Organisation
Committee Meeting dated 8 December 2020 providing an update on disaster management
activities and thank the members and advisors to the Noosa Local Disaster Management Group
for their participation.
REPORT
In accordance with the Disaster Management Act 2003, Regulations and other disaster and
recovery management doctrine Noosa Council is responsible for multiple functions across the key
pillars of Prevention, Preparedness, Response and Recovery.
The purpose of this report is to provide information on the work undertaken in the disaster and
recovery management space in accordance with local, state and commonwealth legislative
requirements over the past year.
1. Noosa Local Disaster Management Plan
The Disaster Management Officer, Disaster Management Support Officer and the Regional
Emergency Management Coordinator (QFES) reviewed the Noosa Local Disaster Management
Plan (the Plan) in November 2020. Minor updates and improvements were made to align the plan
to the 2018 State Disaster Management Plan and to reflect changes to the membership of the
Local Disaster Management Group (LDMG).
The updated plan will be issued to the LDMG Chair and the Local Disaster Coordinator for
endorsement.
A significant review of the Plan will occur in 2021, and will take into account the findings of the
project team, consisting of representatives from QFES, Sunshine Coast Council and Noosa
Council, whom are engaged in a regional risk assessment in line with the Queensland Emergency
Risk Management Framework (QERMF).
2. Noosa Local Recovery Sub Plan
The Local Recovery Sub plan will be the subject of a separate report provided by the Recovery
Coordinator.
Page 21 of 41
Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
3. Changes to the Noosa LDMG
Mayor Stewart became the Chair of the LDMG in April 2020. Cr Jurisevic remains Deputy Chair of
the LDMG and Chair of the Local Recovery Group.
A number of key changes occurred in 2020 in relation to the LDMG member and advisory group
structures.
Member agencies of the Noosa LDMG now include:
Dept. of Communities, Disability Services & Seniors
Energex
Queensland Ambulance Service
Queensland Fire and Emergency Services (inc. SES)
Queensland Health
Queensland Police Service
Queensland Parks and Wildlife Service
Advisory agencies of the Noosa LDMG now include:
Australian Red Cross
Coastguard
Department of Education and Training
Maritime Safety Queensland
Queensland Reconstruction Authority
Ramsey Health (Noosa Hospital)
Sandy Bolton MP, Member for Noosa
SEQ Water
Surf Lifesaving Queensland
Telstra
Tourism Noosa
UnityWater
WICEN
4. LDMG Meetings and Activations
As required under the Disaster Management Act the Noosa Local Disaster Management Group
meets regularly four times a year to network and discuss the four key elements of disaster
management – Prevention, Preparedness, Response and Recovery.
2020 meeting dates Proposed dates for 2021
14 February 2020 12 February 2021
12 June 2020 18 June 2021
18 September 2020 17 September 2021
20 November 2020 19 November 2021
There has been one (1) activation of the LDMG in the period 31 December 2019 to 24 November
2020, detailed as follows;
Date Status Event
16 March 2020 ongoing Alert COVID-19
Page 22 of 41
Section 23
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
5. LDMG Sub Groups
Details of the Noosa Local Recovery Groups will be included in a separate report by the Local
Recovery Coordinator.
Disaster management staff met with members of the Noosa North Shore, Cooran, Kin Kin and
Pomona Community Disaster Management Sub-Groups during the year.
6. Emergency Operations Team
As well as being responsible for coordinating disaster operations of all emergency services during
an event, Council is required under the Disaster Management Act 2003 to maintain a response
capability to:
“provide equipment and a suitable number of trained persons, using the resources available to the
local government, to effectively deal with, or help another entity deal with, an emergency situation
or a disaster in the local government area”.
In order to meet this responsibility, the Emergency Operations Team (EOT) meets regularly to
develop and coordinate Council’s emergency response capability. The group is chaired by
Council’s Civil Operations Manager and meets bi-monthly.
The EOT have undertaken a number of reviews across Council’s disaster response capability over
the past year.
Sandbag locations identified with procedures prepared on standard messaging and the
timing of those messages in the lead up to an event.
Review of alternate communication methods available to the Local Disaster Coordination
Centre (LDCC) resulting in improved radio capability and mobile phone reception in the
LDCC. (Currently)
7. LDCC & Disaster Management Training/Exercises
a. Training
COVID-19 has had a significant impact on the capacity for QFES to deliver face-to-face Emergency
Management training with much of the training moving towards on line delivery through their
Learning Management System. Face to face training and induction was however provided to the
new LDMG Chair (Cr Stewart) on her appointment.
The Queensland Reconstruction Authority (QRA) will be providing training to Council staff on
Disaster Relief Funding Arrangements on 27 November 2020. The session will provide staff with
information in Counter Disaster Operations related eligible activities and Repair of Essential Public
Assets.
Noosa’s Local Disaster Coordinator and Local Recovery Coordinator have also attended the BOM
Masterclass.
b. Exercises
With recent changes to the leadership within the LDMG and a strong La Nina cycle predicted a
desktop exercise was decided upon as a useful tool to provide a platform for enhanced learning
ahead of the storm season. On Monday 26 October, a small desktop exercise was conducted,
examining the responsibilities and activities that would result from a hypothetical extreme flooding
event that resulted from a rapid onset storm event with high rainfall totals, which isolates the town
of Kin Kin.
Attendees included:
Local Disaster Management Group (Chair)
Local Disaster Management Group (Deputy Chair)
Local Disaster Coordinator
Page 23 of 41
Section 24
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Emergency Management Coordinator (QFES)
District Disaster Coordinator (QPS)
Disaster Management Officer
Disaster Management Support Officer
Noosa LDMG personnel participated in a District Disaster Management Group discussion exercise
in relation to multi-agency response to a community transmission of COVID-19 impacting
LDMG/DDMG’s.
c. Lessons learnt
A lessons learned workshop was conducted to capture and action learnings / improvements
identified from the 2019 Bushfires on 13 August 2020. The workshop was well attended by LDMG
members and advisory agencies.
8. Engagement & Collaboration
In July 2020 the Queensland Government, Department of Communities, Disability Services and
Seniors funded a Council position for 2 years to work on bushfire recovery and community
resilience in a disaster preparedness context. The position sits within the Community Development
Team and comes with additional funding to support community engagement-related activities. To
receive this position and funding the Community Development Team submitted a tender to the
Queensland State Government that included a comprehensive Community Plan outlining
deliverables for the 2-year period in recovery and resilience for the Noosa region. The primary role
of the position is to provide support to affected communities and work on community resilience in
response to a local disaster emergency.
Deliverables of the Community Plan over the 2 years include:
Work with identified vulnerable individuals, Not for Profit groups, business organisations and
at risk communities wanting assistance with disaster preparedness and resilience e.g. Aged
Care Sector
Community events, activities, forums with focus on disaster preparedness and community
resilience.
Social inclusion/mental health and wellbeing projects and training opportunities available to
community members and groups.
Engage and work with Volunteering QLD or lead volunteering agencies to support our most
vulnerable and at risk residents following a bushfire or disaster event.
o Support emergency relief organisations with business continuity planning, accessible
funding programs and relevant training to assist in disaster recovery.
o Disaster management manual (Emergency Action Guide) – all hazards and disasters
manual – electronic download and one per household (printed).
o Work with local community groups via the Noosa Northern Network - Disaster
Management and Recovery discussed/agenda item at bi-monthly network meetings.
o Staff attend the District Human Social Welfare Group and human social training.
o Set up Aged Care/Retirement Sector network group – meet bimonthly and discuss
disaster management, preparedness and recovery topics.
o Host recovery events at bushfire affected areas with a focus on disaster preparedness
for future events.
o Work with community groups and individuals wanting information and support
regarding disaster preparedness.
o Build on existing key community events and activities and work with the organisers to
feature a disaster preparedness theme/element
o Facilitate mental health first aid training (and other mental health topics) in community
to assist with community resilience and recovery.
Page 24 of 41
Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
o Work with Council’s Disaster Management Officer and other key agencies to develop
an Emergency Action Guide specific to the local Noosa region.
o Assist and provide support to vulnerable individuals, community groups and
businesses from the 3 affected areas with the recent bushfires – Peregian Beach,
Coorooibah and Noosa North Shore/Teewah.
o Assist community organisations with funding applications that assist in local recovery.
o Provide links to support agencies for mental health services and financial
assistance/support.
o Identify funding support for affected residents.
9. SES
The Queensland State Emergency Service (SES) is a “not-for-profit” community volunteer
emergency service organisation. The Noosa District SES has 55 local volunteers responding to
disasters and emergencies across the Shire with four SES sheds located at Tewantin, Pomona,
Boreen Point and Cooroy.
In the past twelve (12) months the Noosa SES responded to 142 tasks from the general public
requesting assistance, and 40 tasks from other Agencies (QPS) requesting assistance, percentage
details as follows:
Structural Storm Damage to Primary Dwellings - 13%
Tree down on Primary Dwellings and access points - 43%
Flood damage to Primary Dwellings including sandbagging - 27%
Land search and Traffic Control - 16%
In addition to the jobs above, although during the COVID-19 period all SES participation and
assistance in non-operational community events was suspended, Noosa SES has assisted the
Sunshine Coast SES with directing people at the COVID Testing Clinics on the Sunshine Coast
and assisting the QPS weekly with people management at the Sunshine Coast Airport. Noosa
SES also helped the community with events such as:
Australia Day Celebrations
RYDA (Road Safety) Program
Christmas in Cooroy and in Tewantin and New Year’s Eve party at Boreen Point
Furthermore, in the 2019/20 financial year $31,292 was received for the restoration of the Noosa
SES Group main building in Tewantin, and $30,000 to assist with the purchase of a Toyota Coaster
bus for the Noosa SES Group.
10. Queensland Reconstruction Authority Funding Payments
The Queensland Disaster Resilience Fund provided funding in 2019/20 financial year for the
following activities to the value of $45,000:
Flood Forecasting software
Tide gauges
11. Queensland Reconstruction Authority “Get Ready” Funding & Activities
Council received $22,300 in funding in 2020/21 under the Get Ready program. The funding aims
to improve community resilience to disaster events. Projects funded this year include:
Development of the Emergency Action Guide (funding for this project is split across both Get
Ready and Community Resilience funding programs)
Refinement of Flood Forecasting software
Page 25 of 41
Section 26
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Previous Council Consideration
Nil.
Finance
Council has provided the following funding for Disaster Management in its 2020/2021 budget:
Disaster Management Operations Grant Council
Revenue (Get Ready Grant) $22,000
Expenditure
Training $5,000
Materials & Services $24,500
Internal Charges $58,233
SES Operations
Revenue (QFES Grant) $19,500
Expenditure
Materials & Services $31,600
Depreciation and amortization $19,655
Other Expenses $873
Internal Charges $255,265
Risks & Opportunities
A SWOT analysis of Council’s disaster management capability was undertaken with the results
presented to the Executive Team and Audit and Risk Committee in August 2018. The key risk
identified was succession planning associated with the major transition of key staff in the LDCC. A
drive for more staff to be involved in the LDCC reduced this risk, however it is recognised that a
prolonged event would still test Council’s resources to man the LDCC. This continues to be a key
focus for the Disaster Management Officer moving forward into 2021.
The key opportunity identified in the report was building stronger relationships with other regional
Council’s and other stakeholders such as the media and QRA. To accomplish this the following
activities have occurred:
Partnering with Sunshine Coast Council on a regional disaster risk assessment in line with
the Queensland Emergency Risk Management Framework;
Partnering with State agencies and four other South East Queensland Councils in a Severe
Wind Hazard Assessment Project for the region;
Hosting dedicated media events that promote Disaster Management in the Shire.
Consultation
External Consultation - Community & Stakeholder
Members of the Noosa Local Disaster Management Group
Internal Consultation
Disaster management requires a whole of Council approach with many branches having some
input into or responsibility for operations and activities throughout the year.
Page 26 of 41
Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Departments/Sections Consulted:
Chief Executive Officer X Community Services Corporate Services
Executive Officer X Director Director
Executive Support Community Development Financial Services
X Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services X Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 27 of 41
Section 28
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
5 CAPITAL PROGRAM DELIVERY STATUS – NOVEMBER 2020
Author Asset Planning Manager, Bryan O’Connor
Index ECM/ Subject/ 2020-2021 Annual Capital Works Program
Attachments 1. Capital Projects Delivery Status – 23 November 2020
2. Consolidated $4.6m Grant Project List
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Asset Planning Manager to the Services & Organisation
Committee Meeting dated 8 December 2020 providing an update on the status of the 2020/21
Capital Works Program to November 2020 and note the progress of the $4.6m of COVID recovery
funding projects and maintenance activities.
REPORT
The purpose of this report is to inform Council of the overall status and associated activities of the
Capital Works Program to November 2020. The report provides an opportunity to highlight and
discuss projects within the program and confirm the delivery status of projects delivered throughout
the 2020/2021 financial year.
There are 87 active projects in the 2020/21 capital program as at 23 November 2020 (including
the carryover projects from 2019/20) with a combined value of $35.28m.
1. Current Projects
The major focus in the first two quarters of the financial year is to complete the planning, design
and procurement phases of the projects in preparation for the construction phase. However, some
significant projects are programmed as multi-year projects, meaning they will be delivered over
two or more financial years. Additionally, the majority of design-only projects in the financial year
have commenced in preparedness for the construction phase in future financial years.
Projects currently underway or being delivered across multiple years of the capital program include:
Hinterland Playground, Cooroy (planning & design)
Kin Kin Wahpunga Lane Bridge Renewal
Cooran Tablelands Road Bridge Renewal
Peregian Beach Stage 3 Rufous St Community House Expansion
2. Completed Projects
A number of projects were completed during the second quarter. These include but are not limited
to the following projects:
Sunrise Beach – Orealla Bridge Renewal (Image 1)
Tewantin, Hilton Terrace intersection upgrade
Cooroy Library Renewal of CCTV Cameras
Furthermore, the delivery of the 2020/21 road reseal program of approximately $3.8m is nearing
completion across both coastal and hinterland sealed road networks.
Page 28 of 41
Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Image 1: Sunrise Beach – Orealla Bridge Renewal
3. COVID Recovery Funding Program
Noosa Council was successful in receiving approximately $4.6m in COVID stimulus funding from
both the State and Federal Governments. These funds have been allocated across a range of
projects and maintenance initiatives in accordance with the funding criteria. A summary list of the
projects is attached to this report with the current delivery status. Some of the more significant
projects being allocated to these funds include:
Sunrise Beach, Sobraon Street Slope Stabilisation (Image 2)
Peregian Beach, Beach Access 57 Renewal
Shire Wide, Public Amenities renewals of fit outs and fittings
Noosa Regional Gallery - refurbishment of foyer & amenities to be DDA compliant
Sunshine Beach Skate Park Shade Structure
Lifeguard Towers - repairs and renewal works
SHINE additional accommodation for women & children leaving domestic violence situations
Noosaville Wallace Park Pathways Renewal Stage 3 & 4 (Image 3)
Pomona Memorial School of Arts Hall - amenities upgrade
There is a total of 25 projects listed under the COVID Recovery Funding Program with all projects
scheduled for completion within the 2020/21 financial year.
Image 2: Sunrise Beach - Sobraon Street Slope Stabilisation
Page 29 of 41
Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Image 3: Noosaville – Eumundi-Noosa Rd Pathways
Previous Council Consideration
Nil.
Finance
The current capital delivery expenditure to 23 November 2020 is $9.8m, or 27% of the $35.2m
capital program. The delivery and completion of projects continues across the program with
ongoing recruitment of staffing resources to be finalised in the coming months to support the design
and delivery phases of the projects.
The following table and the graph shows a breakdown of expenditure as at 23 November 2020.
Capital Works Program Amount YTD Actual
Expenditure
YTD Actual Expenditure $9,851,670 27.92%
Committed Expenditure $3,469,333
Remaining
Remaining Capital Expenditure $21,961,027 Capital
Expenditure
Full Year Budgeted Expenditure $35,282,030 62.24%
Committed
Expenditure
9.83%
Risks & Opportunities
The current risk to the Capital Program is the resourcing of Design and Delivery staff. There has
been two recent resignations in this area, on top of an increased program due to the success of
recent grant announcements and COVID stimulus funding. The recruitment of replacement staff
and additional staff to cover the increased program has commenced. In further mitigating this risk,
projects have been reviewed and where necessary, projects are being re-profiled and adjusted
through the budget review process.
Consultation
External Consultation - Community & Stakeholder
Nil.
Page 30 of 41
Section 31
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Internal Consultation
Project delivery staff within the Infrastructure Services Department were consulted in the
preparation of this report.
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 31 of 41
Section 32
ATTACHMENT 1
Page 32 of 41
NOOSA COUNCIL ATTACHMENT 1 Capital Schedule
= = = .
for the period ending 23 November 2020
Report run date: 23-Nov-2020 11:46:50
500812 500812 500812 - Orealla Crescent Overpass Refurbishment - BRP 2,961,918 2.750,332 0 0 2,750,332 2,312,968 275,[email protected]%
500864 500864 500864 - Tewantin Doonella Bridge Renewal 0 0 0 0 0 5,423 [email protected]%
500042 500962 500942 - Cooran Tablelands Road Bridge Renewal - BRP 904.576 795,480 0 0 54,000 41,187 [email protected]%
500046 500972 500946 - Kin Kin Wahpunga Lane Bridge Renewal Annual - BRP 1,477,322 1,272,767 0 0 10,800 15,466 39,[email protected]%
510057 501056 510057 - Eenie Creek Road Pedestrian Bridge - U&R 0 100,000 0 0 33,605 1,752 [email protected]%
510065 501063 510065 - Cooroy Belli Creek Road Bridge Renewal 0 0 0 0 0 667 00 0.00%
510066 501064 510066 - Noosa Heads Garth Prowd Bridge Renewal 0 0 0 0 0 652 [email protected]%
Total Bridges 5,343,816 4,918,579 0 0 2,848,737 2,378,115 410,704 48.35%
510029 501023 510029 - Noosa Heads Dog Beach SEMP 300,000 300,000 0 0 60,101 11,606 [email protected]%
Total Coastal Canals and Waterways 300,000 300,000 0 0 60,101 11,606 23,770 3.87%
500873 500873 500873 - NAC - LTS AMP Pool Renewal Program 0 13,435 0 0 13,435 13,435 0 y 100.00%
500905 500907 500905 - Rufous St - Stage 3 Community House, Car Park & Landscape 1,841,000 4,307,176 0 0 98,507 4,241 [email protected]%
500025 500040 500925 - Rufous St - Stage 3 Digital Hub Expansion 0 17,827 0 0 6,480 1,022 [email protected]%
500026 500041 500026 - Rufous St - Stage 3 Project Management 0 55,343 0 0 33,857 6.948 [email protected]%
500931 500052 600931 - Community Facilities Minor Works Brought Forward 0 57,500 0 0 57,500 37,530 0®@ 65.27%
500047 500973 500947 - Noosaville Wallace House Restumping 0 0 0 0 0 2,569 2.601 0.00%
510015 510015 510015 - NAC Replacement of Light Pole Fittings 0 59,500 0 0 0 0 [email protected]%
510018 510018 510018 - Pomona School of Arts Hall - Amenities Upgrade - W4Q 309,000 309,000 oO 0 50,750 8,508 [email protected]%
510023 510023 510023 - Legal and Procurement Advice, Ricon Insolvency 0 0 0 0 0 145.348 [email protected]%
510030 501024 510030 - Shire Electrical Distribution Board Renewals - W4Q 120,000 120,000 oO 0 30,000 33,952 0g 28.20%
510031 501025 510031 - Shire Community Halls and Facilities Renewals - W4Q 250,000 250,000 0 0 132,493 86.644 50,[email protected]%
510032 501026 510032 - Cooroy Lower Mill Site Shed - W4Q 50,000 50,000 0 0 50,000 500 0g 1.00%
510033 501027 510033 - Tewantin Sports Complex - Navy Cadets - W4Q 150,000 150,000 0 0 150,000 451 [email protected]%
510040 501037 510040 - Shine House - Stand Alone Unit Construction - W4Q 250,000 250,000 0 0 22,253 18.870 0g 7.55%
510041 501038 510041 - Cooroy Butter Factory - Security Fence - W4Q 10,000 10,000 0 0 10,000 8,687 0® 86.87%
510053 501052 510053 - Tinbeerwah Hall Cladding and Roof refurbishment U&R 0 150,000 0 0 150,000 305 00 0.26%
510056 501055 510056 - New Amenities - United Synergies Community Building - U&R 0 60,000 0 0 60,000 1,081 [email protected]%
510058 501057 510058 - Lifeguard Tower Renewal works - U&R 0 57,000 0 0 20,724 26,168 [email protected]%
510060 501059 510060 - Noosa Triathlon Club clubroom alterations - U&R 0 3,000 0 0 3,000 1,816 [email protected]%
510061 501060 510061 - The J Community Centre seating refurbishment - U&R 0 100,000 0 0 24,240 20 [email protected]%
Total Community Facilities 2,980,000 6,019,784 0 0 913,239 398,184 173,815 6.61%
500978 501028 500978 - Shire Gravel Resheeting Annual 410,000 410,000 0 0 410,000 273,137 [email protected]%
Total Gravel Road Network 410,000 410,000 0 0 410,000 273,137 124,629 66.62%
Page 32 of 41Section 33
Page 33 of 41
500661 500661 500661 - Noosa North Shore Campground Redevelopment 0 0 0 0 0 8,370 14,[email protected]%
510049 501048 510049 - Boreen Point Campground Upgrade Works - U&R 0 410,000 0 0 60,000 1475 0g 0.36%
TotalHolidayParks 0 410000 4oOFf © © 60000 9845 44493 2.40%
Libraries & Galleries
500651 500651 500651 - Noosaville Library, Refurbishment Planning and Design 0 0 0 0 0 1,782 0o 0.00%
510034 501029 510034 - Cooroy Library Renewal of CCTV Cameras 25,000 25,000 0 0 16,662 16,662 0o 66.65%
510035 501030 510035 - Whole of Shire Mobile Library Service Solution 700,000 700,000 0 0 33,333 0 0o 0.00%
510052 501051 510052 - Noosa Regional Gallery Foyer & Amenities upgrade U&R 0 200,000 oO 0 0o 625 [email protected]%
Total Libraries & Galleries +«725,0002=*«é‘« 8 OOOCti“‘C(‘#OSNSNSC#ON#C(‘(‘(C(((((N((N(Y. CO... © 49,995~——<“C«C,*DWGs—“‘<‘Oé*C*‘«#S«SSO:!O#*#*~*««O BM
‘Parks & Playgrounds
500551 500551 500551 - Noosa Hinterland Prority Playground - Planning & Design 700,000 739,554 0 0 86,350 76,749 272,[email protected]%
510036 501031 510036 - Noosaville Pandorea Park Playground Renewal 80,000 80,000 0 0 3,000 1,370 45,[email protected]%
510054 501053 510054 - Renewal of Noosa Waters Seagull Playground - U&R 0 100,000 0 0 100,000 2,191 81,[email protected]%
510055 501054 510055 - Renewal of Lake Macdonald Playground U&R 0 70,000 0 0 70,000 1,905 71,[email protected]%
510059 501058 510059 - Sunshine Beach Skate Park New Shade Structure - U&R it} 150,000 0 0 98,000 199 6,[email protected]%
510064 501062 510064 - Noosa Trails Network 0 0 0 0 0 770 0g 0.00%
Total Parks & Playgrounds —~—~*780,000~«4,439,584.=~*~*~“‘<*~S~*~CSTC*‘<CSCS*‘i‘ tC ~!~ ~*~ ~*~*~«C«
Pathways & Boardwals
500622 - Noosa Heads Noosa Parade Road Corridor Upgrade - Design 0 0 0 0 0 2,637 1,[email protected]%
500888 501039 500888 - Cooroy Maple Street Raised Pedestrian Crossing - LGGSP 347,000 347,000 0 0 2,998 9.145 1,[email protected]%
500903 - Tewantin, Hilton Terrace CNLGGP Shared Pathway 0 6,568 0 0 6,568 2,278 0g 34.68%
500919 500923 500919 - Wallace Park Pathway 5&6 - W4Q 119,000 119,000 0 0 70,572 71,378 21,[email protected]%
500956 501033 500956 - Shire Pathway Renewal Program Annual - W4Q 332,000 332,000 0 0 332,000 86,645 [email protected]%
500967 500994 500967 - Noosaville Sea Eagle Drive & Shire Drive Pathway Upgrades 195,000 358,137 0 0 41,647 1,939 0g 0.54%
510037 501032 510037 - Noosa Heads Main Beach Boardwalk LED Lighting Renewal 120,000 120,000 0 0 1,016 1,016 49,[email protected]%
510050 501049 510050 - Peregian Beach Boardwalk - U&R 0 230,000 0 0 17,600 1,372 [email protected]%
510051 501050 510051 - Noosa Heads Sunshine Beach Road Pathway Lighting - U&R. 0 150,000 0 0 59,089 16 110,[email protected]%
510068 501066 510068 - Cooroora Trail Loop and Trail Hub 0 0 oO 0 0 3,254 090 0.00%
Total Pathways & Boardwalks 1,113,000 1,662,705 0 0 531,490 179,679 225,996 10.81%
Public Amenities
510048 501047 510048 - Public amenities renewal and upgrade works - U&R 0 220,000 0 0 80,000 55,589 78,[email protected]%
Total Public Amenities 0 220,000 0 0 80,000 55,589 78,590 25.27%
Public Transport Infrastructure
500957 501021 500957 - Shire Bus Shelter Disabled Compliant Program Annual - PTIAP 250,000 250,000 0 0 48,311 9,091 0g 3.64%
Total Public Transport Infrastructure 250,000 250,000 0 0 48,311 9,091 0 3.64%
Page 33 of 41Section 34
Page 34 of 41
500959 501035 500959 - Shire Reseal & Rehabilitation Renewal Program Annual 3,091,726 3,091,726 0 0 2,523,798 2,285,786 842,[email protected]%
510017 510017 510017 - Damaged Guardrail Renewals (Various) 0 25,768 0 0 25,768 1,629 33,[email protected]%
510022 510022 510022 - Sunrise Beach, Tingira Cres Emergent Slip Repair oO 0 oO 0 0 3,573 9,[email protected]%
510025 510025 510025 - Sunshine Beach, Ross Cres Emergent Slip Repair 0 0 0 0 it} 18,233 0g 0.00%
510038 501034 510038 - Shire Sealed Road Network Rehabilitation and Reconstruction 790,000 790,000 0 0 98,750 0 098 0.00%
510047 501045 510047 - Tewantin Bypass Stage 1 0 600,000 0 0 166,013 99,191 93,[email protected]%
Total Sealed Roads Network 3,881,726 4,507,494 0 0 2,814,328 2,408,412 978,187 53.43%
510063 501061 510063 - Tewantin Netball Courts Upgrade - U&R 0 310,000 0 0 56,914 10,494 60,[email protected]%
Total Sports Ground and Facilities 0 310,000 0 0 56,914 10,494 60,007 3.39%
500916 500920 500916 - Gympie Terrace Stormwater 600,000 600,000 0 0 5,807 5,907 7,[email protected]%
500960 500988 500960 - Shire Bioretention Basin Renewals Program Annual 0 72,190 0 0 26,248 1,659 2,[email protected]%
500972 500999 500972 - Noosaville, Project Ave Stormwater Drainage Easement Upgrade 200,000 237,324 0 0 0 4,502 00 1.90%
510039 501036 510039 - Sunrise Beach Sobraon Street Slope Stabilisation - W4Q &LRCI 915,346 915,346 0 0 339,156 48,740 18,[email protected]%
Total Stormwater Drainage 1,715,346 1,824,860 0 0 371,211 60,808 28,077 3.33%
500546 500546 500546 - Whole of Shire Forward Planning & Design Program - Construct 500,000 500,000 0 0 150,440 112,957 10,[email protected]%
500679 500679 500679 - Tewantin, Hilton Tce & Ernest St Intersection Upgrade Constr oO 1,365,597 0 0 1,365,597 1,429,616 80,[email protected]%
500893 500893 500893 - Sunshine Beach Pacific Avenue Pathway, Pedestrian & Drainage 0 24,608 0 0 24,608 9,813 0g 39.88%
500973 501000 500973 - Transport Strategy, Walking & Cycling Strategy &CNLG Grant 0 250,496 0 0 114,911 132,471 57,[email protected]%
Total Transport and Infrastructure Management 500,000 2,140,701 0 0 1,655,556 1,684,858 147,779 78.71%
500974 501001 500974 - Noosa Heads The
5 1 1 1 20 8 905 1622 90 20 73 Woods Bin Storage Enclosure 0 58,457 0 0 3,577 5,884 11,[email protected]%
500976 501003 500976 - Masterplan Landfill SW Controls & Design 0 115,466 0 0 8,824 11,781 11,[email protected]%
510028 510028 510028 - Illegal Dumping Hotspot 0 59,433 0 0 0 0 0o 0.00%
510042 501040 510042 - Noosaville Eumundi Road Landfill Outbound Weighbridge 560,000 560,000 0 0 6,341 9,592 4,[email protected]%
510043 501041 510043 - Noosaville Eumundi Road Landfill Liner, Cell capping design 2,110,000 2,110,000 oO 0 646,095 16,331 96,[email protected]%
510044 501042 510044 - Noosaville Eumundi Road Landfill Expansion of Resource Recov 750,000 750,000 0 0 84,179 1,058 [email protected]%
Total Waste Management 3,420,000 3,653,356 0 0 749,016 44,646 123,528 1.22%
500686 501044 500686 - Shire Bridge Annual Level 3 Inspections Annual 55,000 55,000 0 0 19,950 54 [email protected]%
500753 500753 500753 - Zero Emissions Noosa Project Implementation 250,000 521,655 oO 0 96,056 96,056 210,[email protected]%
500963 500991 500963 - Shire CCTV Drainage Condition Assessment Program Annual 220,000 220,000 0 0 60,394 83,198 33,[email protected]%
Page 34 of 41Section 35
Page 35 of 41
500964 500992 500964 - Shire Road Infrastructure Asset Data Mgt & Condition Annual 220,000 340,000 0 0 85,570 34,288 53,[email protected]%
500977 501004 500977 - Asset Management Systems Implementation 200,000 200,000 0 0 54,165 26,842 13,[email protected]%
510020 510020 510020 - Noosa Junction Streetscape 0 46,000 0 0 19,000 8,108 4,[email protected]%
510021 510021 510021 - Disaster Recovery - Bushfires 2019 - Coordination & PM 0 0 0 0 0 25,683 30,[email protected]%
Total Asset Management 945,000 1,382,655 0 0 335,134 274,227 346,805 19.83%
500518 500518 500518 - Plant and Fleet Replacement Program 895,000 1,344,345 0 0 211,149 211,149 00 15.71%
Total Fleet - Plant Replacement 895,000 1,344,345 0 0 211,149 211,149 0 15.71%
500542 500542 500542 - Implementation of Cl Anywhere Functionality for TechnologyOn 628,000 713,000 0 0 219,488 252,567 155,[email protected]%
Total Information Technology 628,000 713,000 0 0 219,488 252,567 155,972 35.42%
510045 501043 510045 - QTC Capital Debt Redemption 2,414,000 2,414,000 0 0 1,207,000 1,207,000 00 0.00%
Total Other 2,414,000 2,414,000 0 0 1,207,000 1,207,000 0 50.00%
500714 500714 500714 - Whole of Shire, Climate Change Adaptation Strategy 210,000 210,000 0 0 44,596 77,183 68,[email protected]%
500716 500716 500716 - Whole of Shire, Project Team Resources for New Planning Sche 366,000 366,000 0 0 158,218 202,628 156750 55.36%
500968 500995 500968 - Shire Project Place Spaced Approach - Placemaking Pilot Prog 160,000 160,000 0 0 41,480 0 [email protected]%
Total Planning Scheme Expansion 736,000 736,000 0 0 244,295 279,811 84,345 38.02%
Grand Total 27,036,888 35,282,030 0 0 13,223,315 9,851,670 3,469,333 27.92%
Page 35 of 41Section 36
Page 36 of 41
Capital Works Program
YTD Actual Expenditure $9,851,670
Committed Expenditure $3,469,333
Remaining Capital Expenditure $21,961,027
Full Year Budgeted Expenditure $35,282,030
= &-
Page 36 of 41Section 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
ATTACHMENT 2
CONSOLIDATED PROJECT LIST - COVID RECOVERY FUNDING $4.6M
TOTAL FUNDING $ 4,620,346
Project name/description Type Total Project Funding Stream Project Review update
Project Management
Cost
Public Amenities Renewal of fit outs and fittings Capital - $ 220,000 Buildings & State W4Q - $2m Unite 12 locations identified for works, 9
across a number of public amenities across the Renewal Facilities and Recover completed with 3 to be finished Nov 20.
Shire, as a result of recent condition Additional locations for works to be
assessments. completed with remaining funding.
Boreen Point Campground - Tank replacement x Capital - $ 60,000 Buildings & State W4Q - $2m Unite 100% Design Complete in two stages the
5 existing concrete tanks are suffering concrete Upgrade Facilities and Recover Water storage went to Market 6Oct20,
cancer and are leaking
Boreen Point - Groundwater Treatment Existing Capital - $ 160,000 Buildings & State W4Q - $2m Unite 100% Design Complete in two stages the
system past end of useful life, less than optimal Upgrade Facilities and Recover Water storage went to Market 6Oct20,
water treatment - leading to maintenance issues
with hot water systems, clogging of pipes etc.
Peregian Beach Boardwalk Renewal North of Capital - $ 230,000 Design, Delivery State W4Q - $2m Unite Design finalised. Procurement docs
Tower to Access 57 includes removal of existing Renewal and and Recover prepared.
boardwalk, revegetation, relocation of Infrastructure
replacement shower facility and concrete
pathway and timber boardwalk as well as
completing final link of boardwalk
Noosa Heads Sunshine Beach Road Pathway Capital - $ 150,000 Design, Delivery State W4Q - $2m Unite Contract awarded, works to commence
Lighting Upgrade (Transit Centre to Bicentennial Upgrade and and Recover early in the new year.
Drive) - finishing components to complete Infrastructure
lighting in this section. Safety issue.
Noosa Regional Gallery - Refurbishment of Capital - $ 200,000 Buildings and State W4Q - $2m Unite Final architect drawings and hydraulic
Foyer & Amenities to be DDA Compliant Renewal Facilities and Recover plans to be approved and ITQ released.
Page 37 of 41
Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Project name/description Type Total Project Funding Stream Project Review update
Project Management
Cost
Tinbeerwah Hall Cladding and Roof renewals Capital - $ 150,000 Buildings & State W4Q - $2m Unite ITQ closed, evaluation being undertaken
Renewal Facilities and Recover contract to be awarded prior to
Christmas.
Renewal of 2 Additional Playgrounds, Noosa Capital - $ 170,000 Design, Delivery State W4Q - $2m Unite Contract awarded. Construction to begin
waters - Seagull Playground & Lake Macdonald Renewal and and Recover Feb 2021
Playground. These assets have failed and are in Infrastructure
need of immediate renewal.
Boreen Point Campgrounds Amenities Internal Capital - $ 190,000 Buildings & State W4Q - $2m Unite Amenities upgrade currently in the
Refurbishment using existing plumbing Renewal Facilities and Recover Market. Unsuccessful with a local tender
infrastructure, new toilets, new partitions, tiling, (responses), out to market again on 17
stainless steel benches, new sinks, internal Nov 20, Forecast completion on target at
paint. this time
Amenities (laundry, shower and toilet facilities) Capital - $ 60,000 Buildings & State W4Q - $2m Unite Out to ITQ contract to be awarded prior
for at risk, vulnerable and homeless to be New Facilities and Recover to Christmas, works to commence 1st
installed at United Synergies and managed by Feb 2021
them
Eenie Creek Road Pedestrian Bridge Capital - $ 100,000 Design, Delivery State W4Q - $2m Unite ITQ is out and program for painting the
refurbishment and rust protection. Vital link Renewal and and Recover bridge to be completed over the
between schools and community facilities. Infrastructure Christmas break. Lane closures to
Emergent works identified following Level 2 impact traffic, necessary community
inspection. engagement activities to be conducted.
Lifeguard Towers - Various towers are in need of Capital - $ 57,000 Buildings & State W4Q - $2m Unite All works completed on all locations,
repairs and renewal works - Including Noosa Renewal Facilities and Recover additional works to be identified with
West, Noosa Main beach and Sunshine Beach remaining funding
Sunshine Beach Skate Park Shade Structure Capital - $ 150,000 Design, Delivery State W4Q - $2m Unite Designer engaged and community
New and and Recover consultation completed. ITQ
Infrastructure documentation being prepared.
Page 38 of 41
Section 39
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Project name/description Type Total Project Funding Stream Project Review update
Project Management
Cost
Noosa Triathlon Club clubroom alterations to Operational $ 3,000 Buildings & State W4Q - $2m Unite Works completed
better accommodate equipment Facilities and Recover
Refurbishment of 14 year old tiered seating at Capital - $ 100,000 Community State W4Q - $2m Unite Scope being finalised, contract to be
The J Renewal Services and Recover awarded before Christmas.
Sunrise Beach Sobraon Street Slope Capital - $ 915,346 Design, Delivery State COVID Works for Design Specification finalised. ITT prep
Stabilisation Renewal and Queensland -$1.8m underway. Single lane closure
Infrastructure Local Roads and maintained. Note that LRE excludes
Community footpath project component.
Infrastructure Program -
$790k
SHINE additional accommodation for women & Capital - $ 250,000 Buildings & State COVID Works for Preferred contractor selected with
children leaving domestic violence situations New Facilities Queensland -$1.8m contract execution imminent. Quote has
been received for electrical works.
Funding top-up will be needed from TSA
which has been confirmed in writing. At
this stage end-of-March deadline will be
achieved.
Pomona Memorial School of Arts Hall - Capital - $ 264,000 Buildings & State COVID Works for 90% Design Complete ITQ to go to
Amenities Upgrade Upgrade Facilities Queensland -$1.8m market when design is approved by the
PCG
Shire Wide Electrical Distribution Board Capital - $ 60,000 Buildings & State COVID Works for 1st round 11 locations complete, 2nd
additional renewals Renewal Facilities Queensland -$1.8m round 12 locations underway, 3rd round
to be scoped and ITQ released.
Noosaville Wallace Park Pathways Renewal Capital - $ 119,000 Design, Delivery State COVID Works for Current scope completed, funding
Stage 3 & 4 Renewal and Queensland -$1.8m underspend to be used on additional
Infrastructure pathways in precinct. Additional works to
be completed by January 21.
Page 39 of 41
Section 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
Project name/description Type Total Project Funding Stream Project Review update
Project Management
Cost
Shire Pathway Renewal Program Capital - $ 332,000 Design, Delivery State COVID Works for Program aligned with Wallace Park
Renewal and Queensland -$1.8m pathway project and maintenance
Infrastructure projects.
Community Groups - halls and facilities Capital - $ 250,000 Buildings & State COVID Works for 14 locations identified for works, 12
maintenance/refresh Renewal Facilities Queensland -$1.8m completed remaining are awarded to be
completed before Christmas.
Cooroy Camphor Laurel Timber Initiative - Capital - $ 50,000 Buildings & State COVID Works for ITQ closed, evaluation being undertaken,
Remove and replace amenities Renewal Facilities Queensland -$1.8m practical completion 26th March 2021
Cooroy Butter Factory - The Pottery Studio Capital - $ 10,000 Buildings & State COVID Works for Completed
Security Fence New Facilities Queensland -$1.8m
Former Navy Cadets Building repairs works Capital - $ 150,000 Buildings & State COVID Works for Scope being finalised, contract to be
Renewal Facilities Queensland -$1.8m awarded before Christmas with practical
completion March 2021
Conservation Projects on Council Operational $ 220,000 Environmental State COVID Works for TBA
Land/Reserves Services Queensland -$1.8m
Notes
1. Funded from State W4Q ($125k) and Federal Local Rds ($790k)
2. Refer separate schedule for detailed breakdown
Page 40 of 41
Section 41
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2020
7 CLOSED SESSION
Nil.
Page 41 of 41