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2014-06-17 Infrastructure and Services Committee Agenda
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AGENDA
Infrastructure & Services
Committee Meeting
Tuesday, 17 June 2014
commencing at 9am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Sandy Bolton (Chair), Noel Playford, Bob Abbot, Frank Pardon
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Full text of the other 85 sections
Section 2
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES 3
PRESENTATIONS 3
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS 4
1 SUNSHINE COAST COUNCIL POLICY MEMORIALS AND PLAQUES 4
2 NAMING REQUEST, ROOM AT COOROY LIBRARY 12
Asset Design & Investigations 15
3 NOOSA COUNCIL TRAFFIC ADVISORY & SPEED MANAGEMENT COMMITTEE 15
4 ROAD SAFETY AUDIT, CREEK ROAD, NOOSAVILLE 23
5 REPEAL OF TRANSPORT LEVY POLICY 39
Asset Planning 47
6 REPEAL OF COUNCILLOR EMERGENT CAPITAL WORKS & MINOR
OPERATIONAL WORKS POLICY 47
7 CAPITAL PROGRAM DELIVERY STATUS - JUNE 2014 53
Civil Operations 59
8 1314T004 PAVEMENT MARKING SERVICES TENDER ASSESSMENT 59
9 1314T006 - TRAFFIC CONTROL SERVICES 59
Environment 64
10 REPEAL OF ENVIRONMENT LEVY POLICY 64
11 WALLACE PARK FLYING FOXES 73
12 LOCAL AREA PEST MANAGEMENT PLAN 77
COMMUNITY SERVICES DEPARTMENT REPORTS 80
Waste & Environmental Health 80
11 PEST SURVEY PROGRAM 2014 - 2015 80
Disaster Management & Public Order 84
12 SUPPORT FOR RSPCA DESEXING CAMPAIGN 84
CLOSED SESSION 86
Page 2 of 86
Section 3
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
ATTENDANCE & APOLOGIES
PRESENTATIONS
Nil.
Page 3 of 86
Section 4
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS
(Excluding Planning Reports)
1 SUNSHINE COAST COUNCIL POLICY MEMORIALS AND PLAQUES
DOCUMENT IN FOR MATI ON
Author Business Support Officer, Beth Potter
Planning & Infrastructure Department
Index ECM / Subject / Governance & Executive / Strategic Policies
Attachments 1. Sunshine Coast Council Strategic Policy – Memorials and Plaques
2. Draft Operational Procedure – Requests for Memorials and Plaques
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Business Support Officer to the Infrastructure & Services
Committee Meeting dated 17 June 2014 and repeal the Memorials and Plaques Policy that
transferred to the Noosa Council from the Sunshine Coast Regional Council under the Local
Government (De-amalgamation Implementation) Regulation.
REPORT
Noosa Council has always had a small number of discrete memorials and plaques placed in
public areas to recognise individuals or families who have made a contribution to our community
that is worthy of recognition and remembrance.
The Sunshine Coast Council policy Memorials and Plaques (Attachment 1) establishes a
prescriptive and formalised procedure for the request, installation, expense and management of
memorials and plaques in public places.
While not encouraging a proliferation of memorials and plaques, it is considered that requests
can be dealt with in a less prescriptive way and assessed on a case by case basis without having
a formal council policy on the matter. It is proposed that a procedure (Attachment 2) be
established whereby staff will:
• Seek advice on the relevance of the request for cultural, historical and locality
significance;
• Liaise with parks and any other relevant staff (property custodians) on the suitability of
proposed memorial, design and location;
• Determine cost to Council (if any) for installation and ongoing maintenance; and
• Consult with Councillors and Mayor through the Design Review process on any proposals
with a design element.
Where memorials and plaques are installed, maintenance is undertaken by Civil Operations as
part of the routine maintenance program.
Previous Council Consideration
Nil.
Page 4 of 86
Section 5
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Finance & Risk
Nil
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Internal consultation was undertaken with the following staff:
• Ross Sanderson, Manager Design Services
• Kerri Contini, Manager Libraries & Galleries
• Dallas Bickley, Project Officer
• Kerrie-Ann Milstead, Parks Leader
• George Corkill, Governance Project Officer
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
x Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 5 of 86
Section 6
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
ATTACHMENT 1
Page 6 of 86
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
ATTACHMENT 1
sunshine Coast
Council Sunshine Coast Council
STRATEGIC POLICY
MEMORIALS AND PLAQUES
Corporate Plan Reference: 2.6.2 Develop guidelines to promote excellence in ecological
sustainable development
with architects, designers, environmental groups and the
development industry
5.2.3 Support community initiatives through appropriate provision
of information,
expertise and resources
5.3.1. Support community programs and infrastructure that
encourage interaction,
contribute to place making and a sense of community
7.1.2 Develop and implement strategies to retain the unique
character of our centres,
villages and towns
7.4.3 Ensure the provision of parks, open space and community
infrastructure consistent with identified local and regional
needs
7.5.3 Maintain and renew council assets to agreed standards
Endorsed by Council on: 29 October 2009
Policy Owner and Department: Creative Communities, Community Services
POLICY PURPOSE
This policy sets the direction for the development, approval, management, placement and maintenance
of a diverse range of memorials and plaques that commemorate our people, culture, environment,
history and events, on all public land within the Sunshine Coast region.
For the purposes of this document, memorials and plaques will be referred to jointly as memorials
(unless identified as otherwise).
POLICY SCOPE
The policy is applicable to the following proposals:
e Objects, sculptures or structures that are explicitly memorial in form that have a designer/artist
in the development of the work and which are to be located on land either owned or managed by
council. Such projects will be assessed by the Public Art Assessment Panel but must also comply
with this policy;
e Landscape features — specific areas of the region that can be enhanced, redeveloped or
reclaimed in commemoration of a person or organisation, event or place;
« Commemorative trees planted in honour or memory of a person/s, organisation or event;
Page 6 of 86Section 7
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Page 7 of 86
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY - MEMORIALS AND PLAQUES
e Plaques on a bench, wall or similar feature/item of furniture, established in memory of any
person, organisation or event; and
e¢ Restoration of an existing feature undertaken to commemorate a person/s, organisation, event
or place in a way that contributes to the enhancement of the cultural, social, environmental and
economic significance of the area in which they are located.
Any alterations to, or replacement of, an existing memorial must also comply with this policy.
This policy does not apply to:
e the naming of parks, roads, bridges, or community facilities;
¢ signage, advertising or sponsorships covered by other council policies; or
¢ roadside fatality memorials and plaques
POLICY STATEMENT
The Sunshine Coast Regional Council recognises the importance of memorials in celebrating our
region’s history, culture, environment, people, organisations and events.
Accordingly, council is committed to:
¢ maintaining and enhancing an awareness and appreciation of our diversity, culture, environment,
heritage and creativity as expressed in memorials created within our region;
¢ appropriately commemorating and honouring people and organisations who have contributed
significantly to our community or commemorating significant events and places;
e effectively managing public enquiries, requests and offers of gifts in relation to memorials;
e ensuring that the physical condition of memorials is monitored and maintained;
e fostering partnerships across council to ensure an integrated organisational approach to the
construction of memorials in the region; and
e fostering partnerships in the community to ensure memorials commemorating the significant
contribution of individual/s, events and places are respected.
GUIDING PRINCIPLES
Council is committed to:
¢ applying a uniform, equitable and transparent process to assess all proposals for memorials;
« ensuring the subject or theme of the proposed memorial must demonstrate significance in
relation to the specific site’ chosen for the memorial,
e ensuring the subject or theme of the proposed memorial reflects the values of the communities of
interest; and
« ensuring the proposed memorial is sensitive to the local environment.
Requirements for memorials
e design, construction and installation of any memorial on land owned or managed by council will
require council approval;
e all costs associated with establishing, fabricating, installing and maintaining a memorial (but not
plaques) will be met by the proponent of the memorial project for a period of 15 years, at which
time a review of the condition and significance of the memorial will be undertaken by council
officers and relevant councillors;
e all costs associated with establishing, fabricating, and installing a plaque will be met by the
proponent of the plaque. The maintenance program will be determined in a negotiated agreement
between the proponent and council officers. On the 15™ year, a review of the significance of the
' The Burra Charter (the Australian International Charter for the Conservation of Monuments and Sites [ICOMOS])
states that the significance of a place is embodied in:
its fabnc and its setting
other evidence of its history
its association with the community
Sunshine Coast Council Page 2 of 5
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY - MEMORIALS AND PLAQUES
plaque and whether it will be retained will be undertaken by council officers and relevant
councillors;
e the proposed memorial, if other than a plaque, must demonstrate design merit (as assessed by
the public art assessment panel) and be an original work;
« wherever appropriate and practical, memorials will be co-located within a site of common interest;
* proposed sites for memorials should meet the requirements of council planning documents and
regulations;
e the placement of memorials will take into account the number of existing plaques, public artworks
or other objects in the vicinity of the proposed new memorial;
e the location of the memorial will not adversely affect existing use or themes of that location;
* a plaque may only be attached to publicly owned built assets, and must not to be attached to a
living object, such as a tree;
* new memorials will not commemorate a person, event or place that is already memorialised in
the region or community of interest unless determined by council officers and councillors to be
appropriate;
« memorials commemorating the death of domestic pets and animals, are not permitted on public
land; and
¢ all approved memorials will be subject to a deaccessioning plan.
OWNERSHIP
« All memorials placed on public land within the Sunshine Coast region are deemed to be under
the control of council and managed in accordance with council standards.
¢ Council will manage and maintain a memorials and plaques for a minimum of 15 years. For
memorials (but not plaques), this will be at the cost of the proponent. For plaques, the
maintenance will be negotiated with an agreement made between the proponent and council
officers. On the 15" year, determination of the future of the memorial will be reviewed.
Assessment criteria such as ‘significance’ and physical condition will be employed. It may then be
retained, relocated, and/or removed.
e There may be circumstances which require a memorial to be removed from or replaced at a site
before 15 years e.g. review of the use of the site, irreparable damage to the memorial. In this
instance each case will be assessed on the circumstances and either a new site found or the
memorial deaccessioned with the balance of maintenance funds returned to the proponent.
e If council or council in partnership with a community group/business entity is the proponent of a
memorial, the same processes as for an extemal proponent will apply with the council or the
partners being responsible for all costs associated with the memorial for 15 years.
ASSET MANAGEMENT
e All memorials approved by council and placed on public land within the Sunshine Coast region
will be categorised and listed on council's Assets and Collections Registers.
« All costs associated with design and fabrication (or purchase), installation and maintaining a
memorial for a minimum period of 15 years will be met in full by the proponent.
e All costs associated with design, fabrication and installation of a plaque will be met in full by the
proponent. Maintenance will be determined in a negotiated agreement between proponent and
council officers.
e Funds provided by the proponent will be held in a council trust fund and contribute to
maintenance over the memorial’s lifecycle.
Sunshine Coast Council Page 3 of 5
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY - MEMORIALS AND PLAQUES
ROLES & RESPONSIBILITIES
Council officers will assess the suitability of applications and liaise with the councillor in whose division a
memorial is proposed to be located.
The Memorials and Plaques Guidelines will allow the referral of disputed, contentious, major or complex
proposals to council for consideration.
POLICY REVIEW
This Memorials and Plaques Policy and related procedures will be reviewed in 2012 to evaluate its
effectiveness and continuing relevance.
DEFINITIONS
Deaccessioning The process used to remove an art or design work, memorial or plaque
permanently from a collection. This can involve the transfer of ownership by sale,
exchange or gifting. Deaccessioning can also occur if the maintenance costs
exceed the value of the memorial.
Memorial An object or feature that commemorates a significant event, individual,
organisation or anniversary. A proposed memorial to be to be located on land
owned or managed by council, and to be commissioned or purchased from a
professional artist/s must be referred to council’s Public Art Assessment Panel.
Maintenance The keeping of an artefact or structure, document, landscape feature or place, or
other physical feature in a specified condition by council at the cost of the
proponent.
Plaque A flat tile/tablet of metal, stone or other appropriate material which includes text
and/or images to commemorate a person, place or an event and/or to provide
historical text or information relevant to its location. Such a plaque is usually fixed
to an object, furniture, building or pavement.
Proponent The person, group or organisation applying to commemorate a person, event or
place with a memorial or plaque. The proponent may be an individual, group or
representative of a government or non-government organisation.
Public Land Community land/waterways, road reserves and operational land owned by council
and any other land/waterways in council's care, control or management.
Roadside Memorial An object or image constructed, erected, planted, painted or placed on an ad hoc
basis to commemorate individuals lost through traffic fatalities.
Sunshine Coast Council Page 4 of 5
Page 9 of 86Section 10
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Page 10 of 86
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY - MEMORIALS AND PLAQUES
RELATED POLICIES AND LEGISLATION
Sunshine Coast Regional Council
Corporate Plan (2008)
The Noosa Plan (2006)
Maroochy Plan (2000)
Caloundra City Plan (2004)
Procurement Policy (2008)
Queensland Government
Queensland Heritage act (1992)
Public Records Act (2002)
Integrated Planning act (1997)
South East Queensland Regional Plan (2009 -2031)
Public Art Policy — Art + Place (2007)
Australian Government
Environmental Protection and Biodiversity Conservation Act (1999)
Aboriginal and Torres Strait Islander Heritage Protection Act (1984)
Aboriginal Cultural Heritage Act (1992)
International
Burra Charter (the Australian International Charter for the Conservation of Monuments and Sites
[ICOMOS}) (1999)
Version control
Version Reason/ Trigger Change (Y/N) Endorsed Reviewed by Date
1.0 Eg. Create new DD/MM/YYY
Eg. Review
Sunshine Coast Council Page 40 of 86Section 11
Attachment 2. Draft Procedure - Requests for Memorials & Plaques (note – depending on location, size and scale of request, other sections may need to be consulted)
Director Planning
& Infrastructure
Is approval given
for minor
plaque? No
Yes
Collate information
Business Support Officer, Asset
Receive customer Review information Is request for
with
request. Prepare from Heritage minor plaque Advise customer
Yes recommendation Advise customer End
internal memo for Librarian and Parks/ (no design giving reasons
into Internal Memo
staff comment on property custodian element)?
for Director
request
Planning
No
No
Is request Does request
Prepare project granted require funding
Prepare brief for Yes
brief for installation favourable through Capital
Design Services
consideration? Works Program?
consideration
Librarian
Heritage
Consider cultural, Prepare response to
historical and proposal with
connection to indication of merit,
proposed location forward to BSO, AP
No
Parks Section (or
other property
Consider suitability
custodian)
of proposed Yes
Prepare response to
infrastructure,
proposal, forward
maintenance costs,
to BSO, AP
other features of
park/property
Oversee installation, Provide project Capitalise asset /
update asset management for update asset register End
register (if required) installation as required
Design Services
Proposal to go to End If funded, provide
Prepare response to Develop Project
Design Review project
proposal, forward Plan for Capital
Process (with management for
to BSO, AP Works Program
Councillors) installation
Mayor – Design
Councillors /
Consider project as
Review
part of Capital
Consider request
Works / budget
deliberations
Page 11 of 86
Section 12
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
2 NAMING REQUEST, ROOM AT COOROY LIBRARY
DOCUMENT IN FOR MATI ON
Author Business Support Officer – Beth Potter
Planning & Infrastructure
Index ECM Subject / Cooroy Library
Attachments 1. Photos of heritage room, Cooroy Library
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Business Support Officer to the Infrastructure & Services
Committee Meeting dated 17 June 2014; and
A. Endorse the naming of the public room at Cooroy Library, commonly known as the
Heritage Room, as “The Fenwick Room”; and
B. Request Community Services staff develop options and seek funding for a series of
interpretive panels to be placed near the Fenwick Room depicting the Fenwick family’s
connection to the mill and the site’s early history.
REPORT
In May 2011 Sunshine Coast Regional Council received a letter from a descendent of the
Fenwick family, Linda Sivyer, requesting the renaming of Mill Place to recognise the historical
links of the Fenwick family to the site. During a meeting in October 2011, Cooroy Library staff
and Fenwick family representatives discussed the alternative possibility of naming one of the
public rooms at the Cooroy Library. The matter was not progressed by Sunshine Coast Council
staff however undertakings to this effect were given to family representatives.
In 1908 the Fenwick brothers and a Mr Morrish began mill operations in Cooroy and built a mill in
1911/12. The mill was sold in 1929 and eventually closed in 2000. The Fenwicks are noted to
be the first sawmillers in Cooroy and the Fenwick family continued to reside in Cooroy at least
until 1980. There does not appear to be anything currently named for the Fenwick family in the
district.
While the naming of rooms within buildings is not common, the Fenwicks have a long-standing
and significant connection to the Cooroy community and in particular, the land comprising Mill
Place. Other families, namely Blandford, Straker and Llewellyn, are also associated with mill
ownership on this site.
In 2011 Sunshine Coast Council staff discussed with Linda Sivyer the possibility that an
interpretive panel featuring the story of the Fenwick family and family images could be installed at
the library however no funding source was identified for this project.
Community Services staff believe that if the project is to go ahead the interpretative panels
should include reference to all families with links to the mill site’s early history as well as
indigenous links to the site.
The Fenwick family’s request has been assessed by Noosa Council’s Heritage Librarian, Jane
Harding, as having merit.
Page 12 of 86
Section 13
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Previous Council Consideration
Nil
Finance & Risk
No funds have been identified to undertake the interpretative panel project. Library staff will need
to identify funding from either internal or external sources before the project can proceed.
Consultation
External Consultation - Community & Stakeholder
Cooroy Lower Mill Board
Internal Consultation
The following members of staff were consulted:
• Alan (Fox) Rogers, Director Community Services
• Kerri Contini, Manager Cultural Facilities
• Jane Harding, Heritage Librarian
• Melissa Tong, Library Co-ordinator
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 13 of 86
Section 14
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
ATTACHMENT 1.
Photos of room, Cooroy Library
Entry to room
Back wall, room on left
Inside room
Page 14 of 86
Section 15
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Asset Design & Investigations
3 NOOSA COUNCIL TRAFFIC ADVISORY & SPEED MANAGEMENT COMMITTEE
DOCUMENT IN FOR MATI ON
Author Team Leader, Nigel Walker
Planning & Infrastructure Department
Index ECM/Subject/Traffic Management/Speed Management Committee
ECM/Subject/Traffic Management/Traffic Advisory Committee
Attachments 1. Traffic Advisory and Speed Management Committee Minutes,
May 15 2014
RECOMMENDATION
That Council note the report by the Team Leader, Transport Infrastructure Management to the
Infrastructure & Services Committee Meeting dated 17 June 2014, and:
A. Note the minutes of the Noosa Traffic Advisory and Speed Management Committee held
on 15 May 2014; and
B. Undertake the development of a policy to manage Segway use on road reserves and public
land.
REPORT
The purpose of this report is to provide Council with an overview of Council’s Traffic Advisory
Committee and report on the May 15, 2014 Meeting Minutes.
1. Background
The Noosa Council Traffic Advisory and Speed Management Committee is a technical advisory
committee advising Council on the following matters referred to it:
• Reviewing issues of traffic safety across the Council region and discussing and
implementing changes as necessary in accordance with the Manual for Uniform Traffic
Control Devices (MUTCD) and other official guidelines.
• Considering referrals to the committee on traffic safety related issues from a range of
stakeholders and providing responses which are consistent with those issued by similar
authorities across the state.
Council refers traffic related matters to the Traffic Advisory and Speed Management Committee
prior to exercising its delegated functions.
The committee considers the technical merits of proposals against current technical guidelines.
Council is not bound by the advice of the committee. The committee was reformed in
accordance with the Local Government Regulation 2012 in February 2014 and meets quarterly.
One of the issues that arose at the meeting of the Committee on 15 May was the use of Segways
on road reserves and public land. The Council does not yet have any formal policy on this issue.
It is suggested that a draft policy be developed for consideration by Council with input from
relevant staff including our Property and Facilities section. Feedback will also be sought from
Councillors prior to a draft policy being referred to Council for consideration.
The next Noosa Council Traffic Advisory and Speed Management Committee meeting is
scheduled for Thursday, 14 August 2014.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Previous Council Consideration
Nil
Finance & Risk
Actions from the committee may require operational or capital budget allocation to resolve safety
issues and may need to be considered in future budget deliberations.
Consultation
External Consultation - Community & Stakeholder
• Queensland Department of Transport and Main Roads
• Queensland Police Service
Internal Consultation
• Transport Infrastructure and Management
• Design and Delivery
• Financial Services
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
X Asset Planning
Civil Operations
Environment
X Executive Office X Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 16 of 86
Section 17
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
ATTACHMENT 1
Traffic Advisory & Speed
Management Committee Minutes
Date: Thursday, 15 May, 2014
Time: 9.30am
Location: Committee Room, Level 3, Noosa Council Chambers, 9 Pelican Street, Tewantin
Attendees: Nigel Walker, Noosa Council
Leanne Stokes, DTMR, Road Safety
Terry Byrne, DTMR, Road Safety
Sgt Nathan Richards, Qld Police, Road Policing
Daniel Clark, DTMR
Apologies: Scott Morgan, Noosa Council
Judi Johnson, RACQ
Robert Frey, Qld Fire & Emergency Services
Martin Jones, DTMR, Road Operations
Minute Items
Item Raised Action
No Item
by officer
1. Items arising from previous minutes
2.1 Walter Hay Drive North Council Scott
Issue: School Zone Signage investigated as a result of Morgan /
customer request. DTMR
Road
Safety
Result
This location does not rate highly for School Zone electronic
warning signs. Signs are provided by TMR at a cost of approx.
$40K per sign.
New bus stops are being investigated on Walter Hay Drive North
by Translink and Council which may address sight line issues in
vicinity of school zone.
Council will investigate trimming of vegetation and selective
clearing to improve delineation of existing School Zone Signs
Council will consider applying for TIDS funding for school
Page 17 of 86
Section 18
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
threshold treatments.
2.2 Hastings Street Council Scott
Morgan
Issue: The use of Segways on busy pedestrian pathways in
Hastings Street was queried by N.Walker due to conflicts
Result
1. The use of Segways by Police in Hastings Street was a
short trial and is now complete. Council officers to
consider measures to stop use of segways in Hastings
Street area as their use is deemed incompatible with high
use pedestrian areas with narrow pathways.
2. Council to investigate the development of a policy to
manage Segway use on road reserves and public land.
Item Raised Action
No Item
by officer
2.3 Cooroy Noosa Road / Swift Drive
Council Scott
Issue: Cooroy Noosa Road / Swift Drive intersection Morgan
investigated by Council and TMR as a result of Councillor
and customer request for improved lighting and traffic
calming.
Result
1. Nigel Walker advised that traffic count data collected on Swift
Drive did not support a reduction in posted speed limit of
50km/hr.
2. TMR advised that if there is low crash history it’s unlikely that
funding will be provided to install lighting at the Swift Drive /
Cooroy Noosa Road Intersection. TMR to investigate lighting
levels.
3. Suggestions to alleviate speeding were to firstly investigate
the upgrade of warning signs.
2.4 Cooroy Noosa Road / Beckmans Rd Council QPS
Issue: Item raised by Nigel Walker - Council
1. Road safety audit has been commissioned by Council to
investigate unusually high accident rates between cyclists
and motor vehicles. Accidents were mainly from vehicles
turning right into Beckmans Road and hitting cyclists
travelling towards Cooroy. The severity of accidents was
of concern with multiple fractures for each incident.
2. VMS with CAUTION CYCLISTS message was installed to
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
warn motorists in the lead up to and during the recent
USM Cycling event..
3. Police are to provide details of all accidents in last 12
months to assist with audit investigations.
4. Beckmans Rd bypass and planned intersection treatment
at this location was discussed. Currently no commitment
from TMR as part of de-maining agreement to upgrade the
intersection.
5. Council has submitted Cycle Network Funding grant to
implement possible solutions from Road safety Audit.
2.5 Noosa North Shore
QPS No
Issue: Request from Qld Police Service for possible funding Further
from Council to purchase 4 wheel drive motorbike for speed Action
enforcement duties on Noosa North Shore
1. QPS advised that Community Grant was no longer
required. Police using 4 wheel drive vehicle.
2.6 Attendance at council Infrastructure & Services Committee
meeting for TMR Road Safety Briefing Council Nigel
Issue: TMR Road Safety area to provide possible briefing to
Council on Road Safety Grants and other initiatives
Result
1. Nigel will discuss with Director with view of sending
invitation to attend committee meeting on 22 July to
discuss road safety grants and other TMR initiatives.
2.7 Ben Lexcen Dr, Sunrise Beach – pedestrian crossing point
Issue: Request from Councillor and Robert Frey to Council Nigel
investigate pedestrian crossing improvements at Ben Lexcen
Drive.
Result
1. N. Walker advised that vegetation clearing would occur
as
an immediate action. However, location is mapped as
a
black cockatoo feed area and trimming can only occur
as
agreed with arborists and environmental services
advice.
2. Council had applied for Cycle Network Grant to fix
pedestrian & cyclist squeeze point issues as a longer
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
term solution.
3. Terry Byrne from TMR advised that Splitter Island
should remain to stop people leaving school at the
southern entrance point.
2.8 Duke / Ferguson Street, Sunshine Beach
Council Scott
Issue: Request to Council to investigate 4 way intersection Morgan
configuration to make safer
Result
1. N.Walker advised that plans are being worked on by
Council to address safety concerns.
3. New business
3.1 Cooroy Noosa Road, Cooroy Council Nigel
Issue: Customer and Councillor request to extend 60km/hr
speed limit from Cooroy to Swift Drive Intersection.
Result
1. Work Order 4023 – community should talk to DTMR
direct. As request is from Cr Bolton, Nigel to write to
DTMR asking for an investigation.
3.2 Edward St / Pacific Avenue Intersection, Sunshine Beach Council Nigel
Issue: Customer request to address seagull intersection
which has high accident crash rate.
Result
1. QPS confirmed that this intersection in recent years did
not rate high in terms of accident severity.
2. N.Walker confirmed that this intersection was previously
considered and received ‘Black Spot funding’. Due to
amalgamation of Councils a decision was made to not
proceed with the intersection upgrade.
3. Leanne Stokes from TMR confirmed that accidents are
usually angle accidents. Suggestion most appropriate
short term solution would be to extend seagull island in
northbound direction. Long term solution would be a
roundabout. This option would need to be investigated
further based on previous planning.
3.3 Werin St / Poinciana Roundabout , Tewantin QF&RS All note
Issue: Concern over drivers cutting lane lines on
straightthrough movement heading westbound.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Result
1. N Walker advised that solution could be to adjust line-
marking through the roundabout. Council to review spiral
line-marking configuration as a solution.
2. No major changes to be undertaken until traffic movement
counts in the corridor are undertaken as part of Shire
Traffic Study in 14/15 budget.
3.4 DTMR Council
QPS Forensic Crash Unit
(Daniel
Council to organise inviting to future meetings. )
4. New Business
4.1 Skateboard Pro Am Luge Event – Gyndier Dr
Nigel
Council
Issue: Concern with request to use Sunrise Rd for event car-
parking
Result
1. N Walker advised group Sunrise Road was not
supported to be used for event carparking. This
was agreed by group due to safety concerns.
2. Tinbeerwah Hall carpark and Cooroy Noosa Rd
service road recommended to be used as carpark
with possible spill over into pocket park on
Patterson Dr.
3. Recommended that Signs installed on Sunrise
Road advising motorists to be aware of
pedestrians who will access the event from Sunrise
Rd
4.2 Council Speed Reviews
Nigel
Council
Result:
1. N Walker advised that several speed reviews were
being undertaken for Dath Henderson Rd, Black
Mountain Road and Lawnville Rd.
2. Council to distribute data to group when complete
with recommendations.
3. QPS requested that information be sent to the
Police as intelligence for locations to send speed
camera units.
4.3
Cooroy to Curra Interchange
Nigel
Lend Lease have requested contact details of Cooroy Police and Council
Qld Fire & Emergency Services for traffic management.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
4.4 Recent USM Bike event in Noosa
Issue: Concern of USM Bike Event and management of DTMR DTMR
cyclists in urban area
Result
1. Discussion was held on event management and
suggestion from QPS was that the event needed more
supervision as riders came into built up areas and near
finish line.
2. Some cyclists in front group were riding through red lights,
possible traffic control required to allow free flow of lead
groups
3. Report of cyclists not stopping at pedestrian crossings.
4. Information should be forwarded to USM for discussion
during event debrief from Police and DTMR.
5. Meeting closed at 12 noon
Next meeting: 9.30am, Thursday, 14 August 2014
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
4 ROAD SAFETY AUDIT, CREEK ROAD, NOOSAVILLE
DOCUMENT IN FOR MATI ON
Author Team Leader, Nigel Walker
Planning & Infrastructure Department
Index ECM/Streets/Creek Road, Noosaville
ECM/Subject/Transport/Commercial Bus Routes/Bus Stops/Bus Shelters
Attachments 1. Road Safety Audit, Creek Road Noosaville
Matrix Traffic Consulting
EXECUTIVE SUMMARY
The TransLink Bus Route 628 that travels between Noosa Parklands and Noosa Junction has
recently been the subject of safety concerns with residents who primarily live along Creek Road.
The bus service is under the management of TransLink who contracts the service to Sunbus and
operates on Noosa Council controlled roads.
The residents specific safety concerns have been articulated as inadequate road width, alleged
speeding and dangerous driving by Sunbus drivers. In April 2014, TransLink commissioned an
independent road safety audit of Creek Road, Swan Street and Wylah Street, Noosaville. The
audit was undertaken by a qualified road safety auditor and concentrated on the suitability of
operating a bus route along these roads.
The audit findings have identified that there are no road safety impediments to the operation of
buses along Creek Road and adjoining streets however it suggests some high and medium
priority improvements which would further improve the safety at some intersections. These
improvements will be at Council’s cost. Other low priority improvements recommended involve
more signage and the provision of a footpath on one or both sides of Creek Road as warrented
by demand.
RECOMMENDATION
That Council note the report by the Team Leader, Transport Infrastructure Management to the
Infrastructure & Services Committee Meeting dated 17 June 2014 and undertake the suggested
high priority improvements as detailed in Table 3.1 of the Matrix Traffic Consulting Audit Report
as set out in Attachment 1 of the report by the Team Leader, Transport Infrastructure
Management.
REPORT
The purpose of this report is to provide Council with the findings of the Road Safety Audit, Creek
Road, Noosaville, commissioned by TransLink in April 2014.
The road safety audit followed procedures set out in Austroads Guide to Road Safety part 6:
Road Safety (2009). Items audited as part of the audit included:
• road alignment (horizontal and vertical)
• intersection geometry
• intersection sight distances
• signs and pavement markings
• provisions for special road users including pedestrians and cyclists and
• roadside objects and hazards
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The audit identified no issues with the route that would preclude its use by buses. The audit did
identify some improvements that could be made to existing intersections in terms of signage and
line-marking. TransLink have advised Council staff that they are satisfied that the roads audited
are suitable for use by both urban and school buses.
1. Background
The 628 bus service use of Creek Road has occurred since 2006. Since 2009 there has been
ongoing community concerns regarding the 628 service travelling along Creek Road. The
concerns have been specifically related to the community perceptions that the road width is not
appropriate for bus services. Since 2001 and 2010 there have been no serious crashes (fatal or
requiring hospitalisation) in Swan Street, Wylah Street or Creek Road.
The 628 service was last modified in 2011 to coincide with the opening of the Noosa Junction
Bus Station. This is the only TransLink urban service to use Creek Road and the service runs
every half hour in each direction between 6am and 6pm. This accounts for 25 daily trips made
up of 12 trips in each direction. Buslink school buses utilise this route six times on an average
weekday in order to drop school children to their homes.
An analysis of the streets used by the buses confirms that Swan Street, Wylah Street and Creek
Road meet the standards to accommodate bus services as per the Transport Planning and Co-
ordination Regulation 2005.
In September 2013 further issues developed due to parts of Creek Road being blocked by
parked cars and the 628 service was withdrawn from Swan Street, Wylah Street and Creek
Road.
In October 2013 an onsite safety review was conducted by TransLink, Sunbus and Sunshine
Coast Council to review the blocked road issues raised by Sunbus drivers. The agreed outcome
from this review was to install line-marking to prevent car parking that created problems with bus
movements through the street. New ‘no stopping’ yellow lines were installed on bends and
intersections of Swan Street and Creek Road in November 2013.
TransLink then reinstated the 628 and school bus services in late November 2013. Opposition to
the recommencement of the service has since been ongoing from some residents in Creek Road,
and in recognition of continuing concerns, a formal road safety audit was conducted in April 2014
by a qualified road safety auditor. Council provided traffic count data to assist with this audit.
The audit findings concluded that bus services are suitable to travel along Swan Street, Wylah
Street and Creek Road, however, suggested amendments to line marking and signage have
been raised with Council for consideration.
Issues of dangerous driving and speeding have been raised with Sunbus, however traffic count
data did not indicate an issue with speeding on the audited streets.
The decision to operate the 628 and school bus services resides with TransLink and their
operators. Their decision is to continue using Swan Street, Wylah Street and Creek Road for bus
services.
Previous Council Consideration
Nil
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Finance & Risk
The high and medium priority improvements as detailed in Table 3.1 of the audit report would
involve Council in cost of approximately $5000.
The signage component of the low priority improvements as detailed in Table 3.1 of the audit
report would involve Council in cost of approximately $1000.
The footpath component of the low priority improvements as detailed in Table 3.1 of the audit
report would involve Council in a substantial cost and this would need to be referred to a future
budget if warranted.
Consultation
External Consultation - Community & Stakeholder
• TransLink
• Sunbus
• Friends of Creek Road – arrangements are being made to meet with this group. Feedback
from the meeting will be provided verbally at the Committee meeting.
Internal Consultation
• Transport Infrastructure Management
• Design and Delivery
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
X Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
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ATTACHMENT 1
Page 26 of 86
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Road Safety Audit
Creek Road, Noosaville
10° April 2014
TransLink Division
Matrix Traffic Consulting Pty Ltd
ABN 18 848 311 OO!
PO Box 3099
Tarragindi 4121
Australia
Telephone +81 422 064 812
Email matrixtrafficBoptusnet.com.au
ATTACHMENT 1
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oe ads) Baa 4 ee | Weed esr Bes]
LN at at re i
PROOZGB reek Road Safety hut TrarsLink iision
(c) Copyright Matrix Traffic Consulting.
This report has been prepared for the exclusive use of the commissioning party and unless otherwise agreed in writing by Matrix Traffic Consulting, no other party may copy, reproduce,
distribute, make use of, or reply on the contents of the report. Matrix Traffic Consulting makes no representation, undertakes mo cuty and accepts mo responsibility to avy third 59
who may use or rely upon this document or its information and data Page 27 of 86
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Ex matrix trafic consulting —
Contents
Page number:
1. Introduction 3
ul Background 3
12 Scope of the Assessment 3
13 _ Limitations for Interpretation of Audit Results 4
2. Road Safety Audit Process 5
21 Definitions 5
22 — Methodology 5
23 Audit Team 6
24 Commencement Meeting 6
25 Information Sources 6
26 — Site Inspection 6
27 Audit History 6
28 — Crash History 6
3. Audit Findings 7
31 General 7
3.2 — Bus Operations 7
3.3 Audit Findings and Suggested Improvements g
4. — Concluding Statement It
PROOZ3 nt Page i
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xf matrix tratric consutting —
Page number
List of figures
Figure LI: Locality Plan 3
Figure 3.1: Bus Route 7
Figure 3.2: Swept Path | 8
Figure 3.3: Swept Path 2 8
Figure 3.4: Summary of Audit Findings g
PRODZ3 'h Pave i
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1. Introduction
il Background
Matrix Traffic Consulting has been engaged by TransLink Division to undertake a Road Safety Audit (existing road) of
Creek Road, Swan Street and Wylah Street in Noosaville. The project audited concentrates on the suitability of
operating a bus route along this road.
The project site is shown below in Figure LL.
2 © -
ag Little Cowe Coffee © a
Noose General Prachce f
noeed eeaes
‘tate = Weyba Gardens Resort
lage & Noosa Spa *
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&
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Delign Noosa @
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Figure LI: Locality Plan
Source: Google Earth 2004
Creek Road in Noosaville is an urban local road with in a S0km/h default speed limit. Its sealed surface it
approximately 8.0 metres wide with kerb and channel on both sides. There are no stopping lines on Creek Road at the
horizontal curve to allow two-way traffic to safely negotiate the corner.
1.2 Scope of the Assessment
The scope of this report includes the following:
= —aroad safety audit as per the procedures set out in the Austroads - Road Safety Audit (Second Edition
2009); and
= — areview of the suitability of bus operations along this road.
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13 Limitations for Interpretation of Audit Results
Actions have been suggested for each of the issues primarily as a guide for the personnel responsible for selecting
and implementing remedial measures. It is not intended to imply that the suggested actions are the only possible
actions.
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Fel matrix tratic consutting —
2. Road Safety Audit Process
2.1 Definitions
The Austroads Guide to Road Safety Part 6: Road Safety (2009) defines 2 Road Safety Audit as follows:
“a road Safety audit is a formal examination of a future road or traffic project or an existing road. in which an
independent, qualified team reports on the project's crash potential and safety performance.”
The essential elements of this definition are that it is:
= — aformal process and not an informal check:
= an independent process:
= carried out by someone with appropriate experience and training; and
= restricted to road safety issues.
The objectives of a Road Safety Audit are as follows:
= — to identify potential safety problems for road users and others affected by a road project: and
= toensure that measures to eliminate or reduce the problems are considered fully.
The benefits of conducting Road Safety Audits are that:
= — the likelihood of crashes on the road network can be reduced:
= the severity of crashes can be reduced:
= road safety is given greater prominence in the minds of road designers and traffic engineers:
= the need for costly remedial work is reduced: and
= — the total cost of a project to the community, including accidents. disruption and trauma, is reduced.
The aim of a Road Safety Audit is:
"to identity any existing safety deficiencies of design, layout and read furniture which are not consistent with
the road's function and use There should be a consistency of standards such that the road users perception of
/ocal conditions assists safe behaviour.”
2.2 Methodology
The Road Safety Audit was carried out as per the procedures set out in the Austroads - Road Safety Audit (Second
Edition 2005). Items audited as part the Road Safety Audit included:
= road alignment (horizontal and vertical):
= intersection geometry:
= — intersection sight distances:
= — signs and pavement markings:
= provision for special road users including pedestrians and cyclists and potential conflict points: and
= roadside objects and hazards.
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2.3 Audit Team
The Road Safety Audit was carried out by Ben Blythe - Senior Road Safety Auditor (Matrix Traffic Consulting).
24 Commencement Meeting
4 formal Commencement Meeting was not held for this audit as the requirements for the audit were adequately
communicated in the project brief for the audit.
2.5 Information Sources
Data sources for the Road Safety Audit included:
* — discussions with TransLink Division staff:
= _ site inspection;
* Queensland Department of Main Roads Road Planning and Design Manual (RPDM):
= The Noosa Plan - Noosa Council:
= The Manual of Uniform Traffic Control Devices (MUTCD); and
= — Austroads Road Safety Audit Publication.
2.6 Site Inspection
A site visit to the study area was undertaken on Friday the 7th of February 20/4 from Ipm to 2pm to gain an
appreciation of the existing conditions and for the purpose of identifying any deficiencies. The key safety issues to
arise from the site visit are detailed in Section 3.
2.7 Audit History
The auditor has not been made aware of any previous audits undertaken for this project. Hence. the issues raised in
this audit report are based solely on the examination of the road conditions.
2.8 Crash History
A review of the Queensland Road Crash Database was undertaken. This database contains information on crashes
within Queensland for all reported road traffic crashes 2001-2010 and serious crashes (fatal or requiring
hospitalisation) 201I-2012. No records for Creek Road, Swan Street or Wylah Street were found.
Page 33 of 86
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3. Audit Findings
3.1 General
This section summarises the safety issues identified during the audit of the existing conditions. This section also
presents the suggested measures to address the issues raised and the priority for these potential measures. A table
of specific issues is presented in Section 3.3.
3.2 Bus Operations
Urban and school bus services travel along Swan Street, Wylah Street and Creek Road (north to south only) as
presented in Figure 3.1. The urban route 628 has 24 services and the school bus has six services during an average
weekday.
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Figure 2.1: Bus Route
No stopping pavement markings have been installed to maintain two-way movement for all vehicles through the
horizontal curve on Creek Road. Buses were observed during the site visit and were able to safely negotiate Swan
Street, Wylah Street and Creek Road. To further demonstrate this. a swept path analysis was undertaken. Figure 3.2
presents a bus (12.5 metres long) turning left onto Wylah Street from Swan Street while a car is turning left from
Taine Street to Wylah Street and right to Swan Street. Figure 3.3 presents the swept path from a bus travelling south
on Creek Road while a car is travelling north on Creek Road. Speed data for buses obtained from 2014 show that the
85* percentile speed was 36km/h to the north of the horizontal curve and 46km/h south of Taine Street.
Page 34 of 86
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
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Road Safety Audit, Creet Road
re
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Figure 3.2: Swept Path 2
Page 35 of 86Section 36
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
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acne ero ee ow Rosd Safety Audit, Creek Read
3.3 Audit Findings and Suggested Improvements
Figure 3.4 and Table 3.1 details the key safety issues identified.
Ba 4 ne °. - .
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4. & fe ¥ £. hs | wy.
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“I waar * travel end limit visibility
. r pe "a . 5. Insufficiant warning for tha cubstandard
a “ curva
; - pe .> 6. Insufficient pedestrian/tyclist infrastructure
Figure 3.4: Summary of Audit Findings
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Bag metrix trac consutting —_—
Table 3.£ Audit Findings and Suggested Improvements
me
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4. Concluding Statement
This assessment has recognised potential safety problems for road woers and others and has suggested
improvements to eliminaie or reduce these probleess. Through the introduction of the recommendations outlined in
this report, the possibility of arziderts should redece but this is also dependant on the awaroness of the road user in
their eeviroement
bff.
Bes Blythe, Matrix Traffic Consulting, Senior Road Safety Auditor
PROT Pa Pagal
Page 38 of 86Section 39
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
5 REPEAL OF TRANSPORT LEVY POLICY
Author Design Services Manager, Ross Sanderson
Planning & Infrastructure Department
Index ECM\Subject\Revenue Management\Transport Levy
Attachments 1. Sunshine Coast Transport Levy Policy
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Design Services Manager to the Infrastructure & Services
Committee Meeting dated 17 June 2014 and repeal the Public Transport Levy Policy that
transferred to the Noosa Council from the Sunshine Coast Regional Council under the Local
Government (De-amalgamation Implementation) Regulation.
REPORT
The Sunshine Coast Council’s Public Transport Levy Policy carried forward to the Noosa Council
and is still in effect. Noosa Council should repeal this policy. Our Council will include details of
how we will use our Public Transport Levy in the revenue statement to be adopted as part of the
budget process. This report recommends Council repeal the existing Sunshine Coast Council
Transport Levy Policy. A copy of the policy is provided as Attachment 1.
Previous Council Consideration
Council’s previous consideration of this matter was in adopting the January to June 2014 budget
for Noosa Council.
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Nil.
Page 39 of 86
Section 40
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Departments/Sections Consulted:
Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
X Asset Planning
Civil Operations
Environment
x Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
X Governance Property & Facilities
Human Resources Revenue Services
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
ATTACHMENT 1
Page 41 of 86
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
ATTACHMENT 1
sunshine Coast
Council Sunshine Coast Regional Council
STRATEGIC POLICY
PUBLIC TRANSPORT LEVY POLICY 2012
Corporate Plan Reference: 6. Accessibility and Connectedness
6.1 A transport system that allows ease of movement
6.1.2 In partnership with all levels of government, build and maintain a high
quality transport network
6.1.4 Work with the community to promote alternatives to the private car by
promoting programs such as TravelSmart
6.2 Better public transport
6.2.1 Agree on and prionitise the principal public transport needs for the
region
6.2.2 Continue to work with all stakeholders to secure and progress key
public transport corridors
6.2.3 In partnership with state government, deliver a responsive and
affordable public transport system, that considers arterial bus and light rail,
that links the major activity centres of the region
Endorsed by Council on: 13 June 2012
Policy Owner and Department: Executive Director, Regional Strategy and Planning
POLICY PURPOSE
The purpose of this policy is to provide a basis for utilising revenue raised through a public transport levy
on rateable properties in the Sunshine Coast Regional Council (SCRC).
POLICY OUTCOME
The outcomes of this policy include:
e Utilising public transport levy revenue to fund public transport infrastructure and to support enabling
infrastructure that is urgently needed but cannot be provided in a timely manner;
e Allowing Council to influence State Government public transport network investments by providing
funding to top up or attract State funding;
e Enabling Council to enter into partnerships with the State Government and private sector interests to
jointly fund public transport infrastructure and services;
e Enabling Council to fund public and community transport services; and
e Enabling Council to raise awareness within the community leading to a change of travel behaviour to
increase patronage on public transport.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY — PUBLIC TRANSPORT LEVY
POLICY SCOPE
This policy: -
e Applies to all existing and future initiatives that are funded with revenue from the Public Transport
Levy;
e Applies to all councillors, council staff, contractors and others that are associated with any existing or
future public transport levy initiatives;
« Compliments council's vision for the Sunshine Coast to become Australia’s most sustainable region;
and
e Assists in leveraging investment in projects to improve public transport infrastructure and services
that would otherwise need to be deferred and to influence State Government funding priorities.
POLICY STATEMENT
Sunshine Coast Council recognises the importance of public transport in creating a sustainable region,
and is committed to the improvement of public transport. This commitment will assist in ensuring that the
Sunshine Coast is Australia’s most sustainable region.
Currently, responsibility for providing public transport capability (infrastructure and services) for Sunshine
Coast residents, businesses and visitors is predominantly with the State Government, with local
government providing ancillary support. The State Government, through TransLink, co-ordinate and
deliver public transport systems throughout Southeast Queensland outlined in their Strategic Plans.
Some opportunities may also arise through the Commonwealth Government. This suggests that
effective strategies and actions, aimed at changing community travel choices and behaviours, resulting
in a more sustainable transport system, need to be developed and applied in partnership with the State
Government.
To that end, Sunshine Coast Regional Council will need to consider directing resources into activities
that have not previously been within the realm of traditional local government, thereby building stronger
partnerships with the State through :-
e Policy development;
e Improved advocacy capacity;
e Delivering catalyst and demonstration projects; and
e Directing ‘seed funding’ to attract improved and earlier public transport investment by the State.
In addition, resources and actions can also be directed to purely local government outcomes.
Much can be achieved through effective land use planning and behavioural change programs to facilitate
successful public transport solutions, but these need to be complemented with well directed funding to
improve public transport so there are increasingly more attractive options.
Examples of desired aims are:
e Providing improvements to public transport infrastructure, facilities and services, linking to public
transport gains. These improvements would otherwise not receive funding in a timely manner,
e _ Attracting bring-forward funding by TransLink and Queensland Transport Passenger Services for
more bus services, particularly for new or extended routes and weekend services, ensuring that
residential communities in the hinterland or coast receive at least a basic seven days a week service;
Sunshine Coast Regional Council Page 2 of 6
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY — PUBLIC TRANSPORT LEVY
e Attracting State and Commonwealth Government interest and investment in major public transport
projects, with a potential funding contribution commitment from Council.
GUIDING PRINCIPLES
All revenue collected from the Public Transport Levy will be allocated to infrastructure and service
improvement projects within the Sunshine Coast Regional Council area in line with the Five Year
Program;
All revenue collected will be strictly accounted for separately to ensure that established guidelines
governing collection and specific qualifying projects and outcomes are followed. Any subsidy, grant or
revenue generated by the application of this funding will also be included in the accounting of the Levy;
A five year program of infrastructure and service improvements will be developed, describing the project,
its cost, associated community benefits attaching and a demonstration that it complies with the
governing guidelines. This program will be reviewed annually as part of the Budget process.
Activities for which revenue from the levy can be used include:
« Supporting Department of Transport and Main Roads Passenger Transport Division and TransLink
public transport services through improvements to kerbside infrastructure and public transport
interchanges infrastructure;
e Entering into partnerships with TransLink to bring forward service improvements, trial possible
services or provide services in areas not planned to be covered by funding;
e Provision of flexible Public Transport services to meet community needs;
e Entering into partnerships with Department of Transport and Main Roads Passenger Transport
Division to fund public transport services outside the TransLink contract area;
e Investing in works that have a genuine multi modal outcome, with significant benefit/s to public
transport capability, including bus and transit priority measures on Council roads and green links to
provide penetration through developed areas;
e Strategies and actions to improve public transport for specific events;
e Take advantage of other public transport benefited activities by supporting issues such as roll out of
real time information, education material, etc;
e Advancing beneficial investigations to bring forward beneficial public transport outcomes on the
Sunshine Coast;
e Generally, investments in public transport operational or capital programs to improve public transport
and increases patronage on the Sunshine Coast.
Activities for which revenue from the levy cannot be used include:
e Funding should not be directed towards maintenance costs for public transport infrastructure;
e Funding should not be directed towards employing long term resources to specifically plan and
develop projects to be implemented through the Public Transport Levy revenue;
e Funding should not be applied to initiatives that could be identified as funding ‘business as usual’
activities by TransLink and the Department of Transport and Main Roads Passenger Transport
Division which would be normally required if the Levy was not in place. This also includes:
> the matching of new services, or the improvement of existing services, with known development
or specific milestones;
> the ability to procure improvement through other mechanisms; and
> the improvement is of a minor change or an operationally necessary matter.
Sunshine Coast Regional Council Page 3 of 6
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY — PUBLIC TRANSPORT LEVY
ROLES AND RESPONSIBILITIES
Council as a Local Government is not tasked with managing or operating public transport. This is
legislated as a State responsibility.
Council to set and monitor the Public Transport Levy Policy and associated activities.
Mayor to establish a relationship with the Minister for Transport and Main Roads and the Assistant
Minister for Public Transport.
Relevant staff to establish and maintain a working relationship with relevant officers of State transport
agencies and public transport providers.
Implementation responsibility
The Five Year Program of improvements and its annual review will be developed through the Regional
Strategy and Planning Department and Infrastructure Services Department, with implementation
occurring through either of these Departments, as appropriate.
Implementation guidelines
Projects considered as candidates for funding under the Public Transport Levy will be listed for
consideration as a part of developing and reviewing the five year program. In general, projects should
conform with the broad categories listed under sections 5 and 6 of this policy. However any improvement
project may be considered for funding subject to it meeting the objectives and principles of this policy.
The status of the Levy will be reported periodically to the Strategy and Planning Committee and progress
on projects monitored by the Transport Community Group.
A program will be developed and periodically reviewed in consultation with Council, State government
and the community to ensure the transport needs of the Sunshine Coast Community are being best
served by the proposed program of improvements.
Five year program of infrastructure and services improvements
e Attached to budget papers/submissions
e Reviewed annually as part of the Council budget cycle or as directed
Communications
Communicated through Council website and community newsletters.
Review of this policy
Reviewed in line with all policies upon the election of a new Council every four years.
MEASUREMENT OF SUCCESS
Improved integration of public transport planning in land use planning.
Regular planning opportunities between Council and State transport agencies in relation to:
e short and longer term service improvements, and
* programming of infrastructure requirements into the future to match milestone points.
Sunshine Coast Regional Council Page 4 of 6
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STRATEGIC POLICY — PUBLIC TRANSPORT LEVY
Progression of the near term design and delivery of public transport infrastructure on the Sunshine
Coast.
Improvements to public transport services in terms of route alignment, coverage of residential areas,
frequency, etc.
Meeting the requirements of the Disability Standards for Accessible Public Transport under the Disability
Discrimination Act 1992 which sets the following timelines by which all bus stops are required to comply:
e 31 Dec 2007 — 25% of bus stops,
e 31 Dec 2012 — 55% of bus stops,
e 31 Dec 2107 — 90% of bus stops, and
e 31 Dec 2022 — 100% of bus stops.
Increased use of public transport on the Sunshine Coast.
DEFINITIONS
Transport Community Group — A group of community members and organisational representatives which
provide feedback to initiatives from a community stand point.
TransLink Transit Authority - plans, integrates and manages all public transport services (rail bus and
ferries) in South East Queensland within the TransLink Contract Service Area. It also manages the
school bus services within its contract service area for the Department of Transport and Main Roads.
Department of Transport and Main Roads, Passenger Transport Division — plans, integrates and
manages qconnect services, other services (including ferries) and school bus services beyond the
TransLink Contract Service Area. It also regulates and manages taxi services, limousine services and
other public transport.
Business as usual — describes all activities which would normally have occurred or required
RELATED POLICIES AND LEGISLATION
Legislation
e Transport Operations (Passenger Transport) Act 1994
e Transport Operations (Passenger Transport) Regulation 2005
e Transport Operations (Passenger Transport) Standard 2010
e Transport Operations (TransLink Transit Authority) Act 2008
¢ Transport Operations (TransLink Transit Authority) Regulation 2008
¢ Transport Infrastructure Act 1994
e Disability Discrimination Act 1992
Standards
TransLink — Public Transport Infrastructure Manual 2007
Sunshine Coast Regional Council Page 5 of 6
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
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STRATEGIC POLICY — PUBLIC TRANSPORT LEVY
Internal Documents (include)
e Sustainable Transport Strategy 2011
e = Public Transport Management Plan (under development)
e 5 Year Public Transport Levy Program;
Version control
Versior Reason/ Trigger Change (Y/N) Endorsed/ Reviewed by Date
1.0 iow policy createc COUnCc 2 ne 2009
pdated and corporati ew ten ate c > June
Sunshine Coast Regional Council Page 6 of 6
Page 46 of 86Section 47
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Asset Planning
6 REPEAL OF COUNCILLOR EMERGENT CAPITAL WORKS & MINOR OPERATIONAL
WORKS POLICY
Author Manager Asset Planning, Bryan O’Connor
Planning & Infrastructure Department
Index ECM/Subject\/2013-14 Annual Capital Works Program
ECM/Subject/Governnance & Executive/Strategic Policies
Attachments 1. Sunshine Coast Council - Councillor Emergent Capital Works &
Minor Operational Works
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Manager Asset Planning to the Infrastructure & Services
Committee Meeting dated 17 June 2014 and repeal the Councillor Emergent Capital Works &
Minor Operational Works Policy that transferred to the Noosa Council from the Sunshine Coast
Regional Council under the Local Government (De-amalgamation Implementation) Regulation.
REPORT
The Councillor Emergent Capital Works & Minor Operational Works Policy carried forward to the
Noosa Council from the Sunshine Coast Council and is still in effect. Noosa Council should
repeal this policy as it has adopted the capital works framework at the Ordinary Meeting dated 6
March 2014. This report recommends Council repeal the existing Councillor Emergent Capital
Works & Minor Operational Works Policy. A copy of the policy is included as Attachment 1.
Previous Council Consideration
Council’s previous consideration of this matter was in adopting the capital works framework for
Noosa Council.
Finance & Risk
Nil. Council will still be in a position to raise emergent capital and operational projects through
the adopted capital works framework.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
There was previous consultation with the Leadership Team in the development of the Noosa
Council capital works framework.
Departments/Sections Consulted:
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Section 48
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
X Asset Planning
Civil Operations
Environment
X Executive Office X Corporate Services
Community Engagement x Finance
Customer Service ICT
Executive Support Procurement & Fleet
X Governance Property & Facilities
Human Resources Revenue Services
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Section 49
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
| Regional Council
POLICY STATEMENT
TITLE: COUNCILLOR EMERGENT CAPITAL WORKS & MINOR
OPERATIONAL WORKS.
Category: Councils Asset Management Policy, (No.771)
Councils Total Asset Management Plan, (TAMPs)
Endorsed by Councilon: Budget Meeting, 23 June 2008
Responsible Department: Andrew Ryan, Regional Director Assets &
Infrastructure
Reference No. 5
POLICY PURPOSE
To establish a set of standard guidelines and procedures for determination and consideration of
Councillor Emergent Capital Works & Minor Operational Works.
POLICY SCOPE
Council has determined that each Councillor may prioritize up to $75,000 of projects within a
financial year for emergent capital works and $50,000 of projects for minor operational works,
subject to the Policy Statement below. Councillors are also able to increase the allocation to
capital works by reducing the operational works allocation.
DEFINITIONS
Councillor Emergent Capital Works & Minor Operational Works are to be allocated to capital works
infrastructure and the maintenance and operation of Council infrastructure only, and be in two
categories;
a. Councillor Emergent Capital Works
Expenditure used to create new assets or to increase the capacity of existing assets beyond their
original design capacity or service potential. Projects in this category will result in a physical asset
which will be capitalised;
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Councillor Emergent Capital Works & Minor Operational Works Policy Page 2
1. Stormwater Drainage — capital and enhancements
2. Parks, Bushland & Open Space — capital and enhancements
3. Waterway & Coastal Infrastructure — capital and enhancements
4. Buildings & Facilities — capital and enhancements
5. Roads, traffic, transport and roadside assets — capital and
enhancements
6. General — capital and enhancement to assets owned by Council
(i) | Projects within this section would typically focus on works that are required within local
parks, roads, stormwater drainage, waterways and coastal infrastructure and buildings
and facilities that are deficient in standard compared to technical and community
expectations. This may also include projects that would have a Whole-of-Region
benefit but have not been placed on the Whole-of-Region Program due to funding
constraints.
(ii) | The following types of projects would apply in this section:
e Direct Asset Acquisition — Works that result in a physical asset that is acquired
by Council at completion, through direct Council control; or
e Asset Contribution (Council Acquisition) — Councillor Emergent Capital Works
funds are contributed to an organization undertaking works that results in a
physical asset that is acquired by Council at completion, (e.g. community jobs
plan project; etc).
b. Councillor Minor Operational Works
Expenditure used on minor operational works for the day to day running and availability of an
asset or service. Operational services and/or assets are treated as operational expenses;
1. Transportation — minor maintenance and operational works (e.g. signs;
linemarking)
2. Stormwater Drainage — minor maintenance and operational works
3. Parks, Bushland & Open Space — minor maintenance and operational
works (e.g. landscaping; increased service standards as a one off;
community volunteer landscaping activities on Council reserves)
4. Waterway & Coastal Infrastructure — minor maintenance and operational
works
5. Buildings & Facilities — minor maintenance and operational works
(i) | Projects within this category would typically focus on minor maintenance and
operational works over and above current levels of service.
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Councillor Emergent Capital Works & Minor Operational Works Policy Page 3
POLICY STATEMENT / DETAILS
The following are the principles to be applied when allocating Councillor Emergent Capital Works
& Minor Operational Works.
1. Projects within the Councillor Emergent Capital Works & Minor Operational Works
categories must have the following attributes to comply with the program:
(i) Compliance with Council Procurement Policies, the Local Government Act, the
Statutory Bodies Financial Arrangements Act and other relevant legislation;
(ii) Consistency with Council Policies and Strategies — Projects must be consistent with
the Council's Corporate Plan, Operational Plan, Policies and relevant adopted
Strategies and Master Plans.
2. Councillor Emergent Capital Works & Minor Operational Works are not to be used for
the following items:
i. Community Donation Funds;
ii, Community events and sponsorships;
iii. Private individuals or companies;
iv. Should not compliment any existing community assistance scheme funding
arrangements;
v. Land acquisitions without supporting Council resolution.
3. Councillor Emergent Capital Works & Minor Operational Works will be treated in the
same manner as other projects in terms of reprovisions; and
4. Councillor Emergent Capital Works & Minor Operational Works are not to be stored /
accumulated for use over more than two financial years.
5. Councillor Minor Operational Works funds can be allocated to Councillor Emergent
Capital Works funding, but the opposite does not apply.
PROCESS
The following is the process to be followed for identification, assessment and approval of a capital
or operational project;
1. Councillor to identify the project and request the Regional Director — Assets &
Infrastructure or delegate to scope and estimate the project;
2. The Regional Director — Assets & Infrastructure is to send details of the project scoped
and estimated to the Councillor ASAP and advise on a recommendation whether the
project is acceptable or whether there are issues that mean the project should not
progress. These issues will be fully communicated to the Councillor;
3. Where joint agreement is reached between the Councillor and Regional Director —
Assets & Infrastructure the project will be added to the current Program and the
Regional Director — Assets & Infrastructure will be delegated authority to authorise;
4. If no agreement is reached, a report will be provided to the Council to consider the
project if requested by the Councillor;
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Councillor Emergent Capital Works & Minor Operational Works Policy Page 4
5. Assets & Infrastructure Department will establish key contact officers to expedite the
process and assessment;
6. Projects will be prioritised for delivery by the Regional Director — Assets &
Infrastructure in consideration of existing priorities and urgency of the new project.
Version control
Reason/ Trigger Change Endorsed/
(Y/N) Reviewed by
Planning
(13 [Review —— Cd YC RD ASB 18/06/2008
}14 ~—[ Review =—— —“‘;‘SS*dL YY~—C*d Ccournccillors’ ~—s|: 23/06/2008
Page 52 of 86Section 53
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
7 CAPITAL PROGRAM DELIVERY STATUS - JUNE 2014
Author Asset Planning Manager, Bryan O’Connor
Planning & Infrastructure Department
Index ECM/Subject/2013-2014 Annual Capital Works Program
Attachments 1. 2014 June 5 Project Status Spreadsheet
EXECUTIVE SUMMARY
The Planning and Infrastructure Department has various sections including Civil Operations,
Asset Design & Investigations and Asset Planning with each contributing to the delivery of the
Capital Works Program for 2013/2014 (excluding the information technology projects).
This report is supported by the attached spreadsheet which provides a brief update for each
project in terms of project description, budget, stage and percentage complete, highlighting any
issues and comments on the tasks currently in progress.
It is intended that the project delivery report will be delivered at each budget review and
presented to the Infrastructure and Services Committee in order to monitor progress and allow
discussion on each project. An additional report for reporting on end of financial year status will
be delivered at future July meetings.
RECOMMENDATION
That Council note the report by the Asset Planning Manager to the Infrastructure & Services
Committee Meeting dated 17 June 2014 providing an update on the status of the projects within
the 2013/14 Capital Works Program.
REPORT
The purpose of this report is to inform the Infrastructure & Services Committee of the overall
status of the projects within the 2013/2014 financial year Capital Works Program. The report also
provides an opportunity to highlight individual projects within the program and also confirm the
completion of projects as they are being delivered.
1. Completed Project
There are a number of projects that have been completed to date that have been highlighted
within the attached spreadsheet and these include:
• David Low Way, Beach Access 49 refurbishment
• Noosa River mouth groyne and rock wall rehabilitation;
• Noosa North Shore Beach Campground - Upgrade Septic Treatment System;
• Noosa Heads Lions Park Wash down area;
• Peregian Beach Playground Refurbishment;
• Noosa Junction Mini Bus Shelter - Panels for weather protection;
• Stormwater replacement program (non-pipe work);
• Noosa Junction south bound Bus Shelter (SCC Carryover project);
• Charles Street, Cooran pathway improvements; and
• Edwards Street, Sunshine Beach Pathway.
Page 53 of 86
Section 54
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
2. Highlighted Projects
Two projects have been identified as highlighted projects for this report and they are the Noosa
Heads Lions Park Wash down area and the Noosa Waters revetment walls rehabilitation. The
purpose of highlighting projects is to provide information on these projects in more detail than
that provided in the attached spreadsheet and acknowledge the work being undertaken.
Noosa Lions Park Wash Down Area
The new 6 metre x 4 metre concrete wash down area included the replacement and upgrade of a
stainless steel shower, adjacent handrails and easy to maintain drainage system. The facility is a
multi-use area designed not only as a shower facility but to wash down all types of water craft
from nipper boards, kayaks through to 6 metre long paddle skis and stand up paddle boards.
The project was built well under the original $30,000 budget with an estimated saving of
$14,000. Feedback received already from one of the user groups was very positive and thankful
of the works undertaken.
BEFORE AFTER
Noosa Waters revetment walls rehabilitation and scour protection
The Noosa Waters revetment walls rehabilitation and scour protection is the largest project in
both scale and funding that is being delivered in the 2013/14 capital works program. The project
consists of approximately 11 kilometres of canal bed rehabilitation and the placement of rock
scour protection. There are approximately 500 properties with water frontage within the Noosa
Waters canal system. The project is being delivered by a local contractor - Noosa Jetty Builders.
The table below identifies the current progress of the Noosa Waters remediation and scour
protection works undertaken by the contractor. The table identifies that the worst condition areas
(shaded red) have been completed and approximately a third of the remainder of stage 2 is
nearing completion.
The contractor on average places a combined 300 cubic metres of aggregate and armour rock
per week to the profiles to meet the completion target.
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Section 55
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Number of properties completed by condition
Bed Level in front of Percent
cumulative No. Cummulative
Revetment Wall % of Total Total completed to date complete to
% (approx) Total
(m) AHD date
Stage 1 Stage 2 Stage 3
>0.00 at or above
design 11% 100% 58 509 0 0 3 5%
<0.00 (-0.01 to -0.15)
below design 37% 89% 186 451 4 2 5 6%
-0.16 to -0.20 6% 52% 33 265 0 11 N/A 33%
-0.21 to -0.25 7% 46% 36 232 0 6 N/A 17%
-0.26 to -0.35 16% 39% 80 196 1 22 N/A 29%
-0.36 to -0.45 15% 23% 76 116 3 24 N/A 36%
-0.46 to -0.55 4% 8% 20 40 4 14 N/A 90%
<-0.55 4% 4% 20 20 19 1 N/A 100%
Total 509 31 80 8
Note:
The number of properties is based on original consultant estimates which may not take
into account parks, drainage easements, road reserves and all rateable properties.
Those properties from future stages that have been carried out to date is due to
movement identified in the revetment wall or practicalities and efficiencies in completing
ahead of the next stage being undertaken.
Waterside Court, Noosa Waters – material loading access point
Previous Council Consideration
The capital works program has previously been distributed to Councillors (document titled
“Noosa Council Draft Capital Works Program 2013/2014”, Version 1.0, 20/12/2013).
Page 55 of 86
Section 56
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Finance & Risk
Nil
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Project delivery staff within the Planning and Infrastructure Department were consulted in the
preparation of this report.
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
x Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 56 of 86
Section 57
NOOSA COUNCIL - PROJECT DESIGN & DELIVERY 2013-2014
As at 5 June 2014 Printed: STAGE
Scope & Brief Development
Design Finalisation
Design Review
Issues Status
Construction
Procurement
Budget
Finalisation
Handover
Original balance
Design
Work Order Project Adjusted
Project Description Manager Project Actual Costs Commitments Actual Total (Adjusted Staff Allocated Staff task updates
Number Code Budget (BR1)
Budget budget -
Actual Total)
BRIDGES
Forward planning for bridge rehabilitation program Bryan OConnor CM006 100718 $10,000 $50,000 $5,045 $39,339 $44,384 $5,616 Adam Britton Level 3 inspections to Witta, Sheraton, Doonella completed. Testing requirements to be sent to specialist testing consultants.
Timber bridge inspections in progress.
Wayne Brogden Need to review inspection schedule for all bridges
Noosa Pde Munna Point bridge - Investigations and preventative works Ross Sanderson CM007 100719 $250,000 $250,000 $29,352 $31,858 $61,210 $188,790 Adam Britton Detail design and specification in progress ahead of tender preparation.
COASTAL, CANALS & WATERWAYS
David Low Way, Beach Access 49 refurbishment Ross Sanderson CM008 100720 $45,000 $55,000 $48,231 $0 $48,231 $6,769 Dallas Bickley
Work completed.
Gympie Terrace and William Street revetment wall and pathway rehabilitation Bryan OConnor CM009 100721 $50,000 $50,000 $9,121 $0 $9,121 $40,879 Dave Shing Design completed. Prescribed tidal works application to be prepared and submitted. Letter issued to Driscol re Council intention
to carry out works. Project to be constructed 14/15
Munna Point Holiday Park shoreline protection - design Bryan OConnor CM0010 100722 $50,000 $15,797 $19,530 $0 $19,530 -$3,733 Dave Shing Key stakeholder meeting for July.
Noosa Dog Beach Shoreline Erosion Management Plan Coastal Monitoring Bryan OConnor CM0011 100723 $20,000 $20,000 $3,390 $34,882 $38,272 -$18,272 Dave Shing University Sunshine Coast monitoring (ongoing). Monitoring received and currently under review with Department of
Environment and Heritage Protection
Noosa River Mouth groyne and rock wall rehabilitation Bryan OConnor CM0012 100724 $100,000 $125,000 $120,373 $0 $120,373 $4,627 Dave Shing
Work completed.
Noosa Waters revetment walls rehabilitation Ross Sanderson CM003 100725 $1,300,000 $1,300,000 $883,583 $386,983 $1,270,566 $29,434 Adam Britton Works in progress. Stage 1 works complete. Critical sections of Stage 2 in Western lake completed. Advice to residents issued.
Expected completion April 2015.
Coast guard tower rehab $0 $950 $950 -$950
COMMUNITY FACILITIES
Peregian Surf Life Saving Club Public Amenities - Planning & Design Ross Sanderson CM0013 100726 $15,000 $15,000 $202 $0 $202 $14,798 Ross Sanderson Project to remain on hold until 14/15
HOLIDAY PARKS
Noosa North Shore Beach Campground - Upgrade Septic Treatment System Allan Hazell CM0014 100756 $90,000 $49,500 $37,813 $6,154 $43,968 $5,532 Allan Hazell
(plumbing services) Work completed.
Noosa River caravan park power pole works Clint Irwin 100756 $0 $0 $4,600 $0 $4,600 -$4,600
ENVIRONMENTAL
Purchase of biodiversity land $0 $57,700 $9,887 $200 $10,087 $47,613
IT MAJOR PROJECTS
IT MAJOR PROJECTS Justin Thomas 100728 $2,300,000 $2,098,464 $142,239 $2,240,703 $59,297
PARKS & PLAYGROUNDS
Cooroy Skate Park Refurbishment Ross Sanderson CM001 100729 $34,000 $44,000 $6,222 $31,740 $37,962 $6,038 Dallas Bickley Construction start date10th June 2014
Gympie Tce Furniture Refurbishment Ross Sanderson CM0015 100730 $50,000 $50,000 $30,886 $4,516 $35,402 $14,598 Dallas Bickley Work in progress
Pomona Community House BBQ Relocation Ross Sanderson CM0016 100731 $12,000 $0 $0 $0 $0 $0 Dallas Bickley Project deleted
Noosa Heads Lions Park Wash down area Ross Sanderson CM002 100732 $30,000 $21,000 $4,990 $13,942 $18,932 $2,068 Dallas Bickley Work completed.
Peregian Beach Playground Refurbishment Ross Sanderson CM0017 100733 $30,000 $30,000 $25,166 $300 $25,466 $4,534 Dallas Bickley
Work completed.
Shade Sail Replacement Seagull Park
PATHWAYS & ENABLING FACILITIES
-$20,337 Ross Sanderson
Charles Street, Cooran pathway improvements Nigel Walker CM0018 100734 $30,000 $60,000 $61,102 $19,235 $80,337 Work completed.
$46,884 Ross Sanderson Investigations reveal low warrant for previously scoped project. TIDS funds to be redirected to higher priority projects.
Station Street, Pomona pathway improvements Nigel Walker CM0019 100735 $100,000 $50,000 $3,116 $0 $3,116
Weyba Creek Boardwalk rehabilitation stage 1 Nigel Walker CM0020 100736 $20,000 $20,000 $417 $0 $417 $19,583 Dallas Bickley Scope - timing to be advised
Gibson Road (Eumundi Noosa Rd to Thomas St) - On road cycle and pedestrian $432,871 Ross Sanderson Design completed. Documents issued to council crews for construction.
Nigel Walker CM0021 100737 $440,000 $440,000 $7,129 $0 $7,129
improvements
Sunshine Beach State School safety improvements Nigel Walker CM0022 100738 $90,000 $90,000 $3,268 $2,273 $5,541 $84,459 Ross Sanderson Design completed. Construction commenced.
$2,149 Bryan O'Connor
Edwards St Sunshine Beach Pathway Bryan OConnor $21,500 $19,351 $19,351 Work completed.
PUBLIC TRANSPORT INFRASTRUCTURE
$378 Adam Britton
Noosa Junction Mini Bus Shelter - Panels for weather protection Nigel Walker CM0023 100739 $25,000 $25,000 $24,622 $0 $24,622 Work completed.
Noosa Parade Bike lanes. / transit hub Nigel Walker CM0024 100740 $300,000 $5,000 $1,322 $3,300 $4,622 $378 Ross Sanderson Project deleted
SEALED ROAD NETWORK
Annual sealed road renewal and rehabilitation program Allan Hull CM0025 100741 $500,000 $500,000 $49,407 $424,027 $473,434 $26,566 Allan Hull Works carried out to Eenie Ck Rd (not captured in costs as yet)
Sealed road pavement surveys and investigations Bryan Oconnor CM0026 100742 $60,000 $60,000 $1,321 $21,250 $22,571 $37,430 Bryan O'Connor Network pavement investigations to be commissioned shortly.
SPORTS GROUNDS & FACILITIES
Noosa District Sports Complex (Cricket Oval) Ross Sanderson CM004 100743 $30,000 $30,000 $13,069 $20,574 $33,643 -$3,643 Dallas Bickley Construct Start Date for 6 x 9 storage shed mid June. Expect completion end June.
STORMWATER DRAINAGE
$1,061 Adam Britton Flood mitigation analysis completed. Additional less impact options under review. Grant application submitted. Concept design
Daintree Estate - Flood mitigation planning and design Ross Sanderson CM0027 100744 $50,000 $45,000 $16,439 $27,500 $43,939 prepared. Negotiations with QNPWS commenced. Targeted stakeholder consultation in progress.
Gympie Terrace pipe rehabilitation - investigation and design Ross Sanderson CM005 100745 $25,000 $25,000 $9,237 $0 $9,237 $15,763 James Bruton Additional pipe cleaning and CCTC ongoing.
Adam Britton Reviewing CCTV information to ascertain scope for next year
$7,275 Adam Britton Flood mitigation analysis completed. Grant application submitted. Concept design prepared. Progress to detailed design.
Rifle Street Pomona - Flood mitigation planning and design Ross Sanderson CM0028 100746 $50,000 $40,000 $21,450 $11,275 $32,725
Seaview Creek - open drain civil works Ross Sanderson CM0029 100747 $25,000 $53,500 $3,511 $6,196 $9,707 $43,793 Ross Sanderson Design completed. Construction prestart 6 June. Expect commence onsite 16 June 14. Met with local Bushcare group. Plants pre-
purchased.
Stormwater replacement program (non pipe work) Allan Hull CM0030 100748 $75,000 $75,000 $71,899 $0 $71,899 $3,101 Allan Hull
Work completed.
STREETSCAPE & ROAD CORRIDORS
Cooroy - Noosa Road (St Andrews Drive - Gyndier) Nigel Walker CM0031 100749 $50,000 $50,000 $3,941 $23,445 $27,386 $22,614 Dallas Traffic study completed. Engaged GHD for design.
Noosa - Eumundi Road (Eenie Ck - Walter Hay) Nigel Walker CM0031 100749 Dallas Waiting on setout quote
TRANSPORT INFRASTRUCTURE MANAGEMENT
Eenie Creek road / Langura Street Intersection safety upgrades Nigel Walker CM0032 100750 $8,000 $25,500 $2,772 $2,282 $5,054 $20,446 Dallas Engaged Callaghan & Toth Engineers. Draft design due 6 June 14.
Eenie Creek road / Walter hay Drive Intersection safety upgrades Nigel Walker CM0033 100751 $15,000 $29,500 $1,262 $2,578 $3,840 $25,660 Dallas Engaged Callaghan & Toth Engineers. Draft design due 6 June 14.
Weyba Road / Reef Street intersection improvements PIP Nigel Walker CM0034 100752 $125,000 $125,000 $3,993 $1,100 $5,093 $119,907 Scott Morgan Traffic study completed. (No linemarking changes required).
Page 57 of 86
Section 58
As at 5 June 2014 Printed: STAGE
Scope & Brief Development
Design Finalisation
Design Review
Issues Status
Construction
Procurement
Budget
Finalisation
Handover
Original balance
Design
Work Order Project Adjusted
Project Description Manager Project Actual Costs Commitments Actual Total (Adjusted Staff Allocated Staff task updates
Number Code Budget (BR1)
Budget budget -
Actual Total)
CARRY OVER PROJECTS
Noosa Spit Interpretive Signage Ross Sanderson Dallas Bickley Revised application from Coast Guard. Reporting to future meeting.
$7 Dallas Bickley
Noosa Junction South Bound Bus Shelter Ross Sanderson 100754 100754 $0 $5,000 $4,993 $0 $4,993 Work completed.
FUTURE PROJECTS & INVESTIGATIONS
Adam Britton Collating background information. Considering construction management issues. Stage west end designed
Park Road Boardwalk Ross Sanderson
Main Beach boardwalk - missing link (Netanya-Sails) Ross Sanderson Adam Britton Plans available for possible grant opportunities
Cooroy Flooding investigations Ross Sanderson Adam Britton Flood mitigation analysis completed. Grant application submitted.
No risks present
Issues to be addressed
Significant risks
page 58 of 86
Section 59
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Civil Operations
8 1314T004 PAVEMENT MARKING SERVICES TENDER ASSESSMENT
DOCUMENT IN FOR MATI ON
Author Civil Operations Manager, Allan Hull
Planning & Infrastructure Department
Index ECM/Subject/Contracting/Roads Construction
ECM/Project/1314T004 Pavement Marking Services
Attachments Nil
EXECUTIVE SUMMARY
This report considers the provision of pavement marking services to support Council’s
construction and maintenance operations.
This is a schedule of rates contract for an initial period of two (2) years with an anticipated
commencement date of 1 July 2014. There will be the option to extend for a further one (1) term
of up to twelve (12) months at Council’s discretion.
Council received six (6) tender submissions. After assessment, it is recommended that the
contract be awarded to Cook Family Holdings Pty Ltd as trustee for The Cook Family Trust,
trading as Suncoast Roadmarking.
RECOMMENDATION
That Council note the report by the Civil Operations Manager to the Infrastructure & Services
Committee Meeting dated 17 June 2014 and:
A. Award contract 1314T004 for Pavement Marking Services to Cook Family Holdings Pty
Ltd as trustee for The Cook Family Trust t/as Suncoast Roadmarking for a two (2) year
period commencing 1 July 2014 and expiring on 30 June 2016 and,
B. Authorise the exercise of the option to extend the contract for a further twelve (12) months,
subject to:
1. Satisfactory performance by the contractor during the previous contract period;
2. Review of the contractor’s proposed rates for the subsequent 12 month period which
is to be undertaken at least two (2) months prior to the end of the contract period; and
3. Infrastructure & Services Committee approval as least one (1) month prior to expiry
of the contract period.
REPORT
The invitation of public tenders for Pavement Marking Services was advertised in the Noosa
News on Friday 18 April and in the Sunshine Coast Daily on Saturday 19 April 2014.
At tender box close on 14 May 2014, the tender documents had been downloaded 28 times and
submissions had been received from six (6) respondents:
1. Allstate Linemarking Services
2. Avante Linemarking
3. Diggerman
4. Dingo Road Services
5. Suncoast Roadmarking
6. Sunshine Coast Linemarking
Page 59 of 86
Section 60
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Tenders were assessed and rated by members of the assessment panel in accordance with the
procurement probity plan evaluation criteria.
The evaluation of the offers identified that the submission from Cook Family Holdings Pty Ltd as
trustee for The Cook Family Trust t/as Suncoast Roadmarking received the highest price score
and the second highest non-price score and is therefore the most advantageous offer to Council.
Suncoast Roadmarking has been providing pavement marking services to the previous and
current Noosa Shire Council and the amalgamated Sunshine Coast Council for a period of 12
years. During that time they have demonstrated that they have the capability and resources to
safely and efficiently carry out the pavement marking requirements of Council.
Previous Council Consideration
Nil
Finance & Risk
As this is a schedule of rates contract, the total price is dependent upon the quantity of work
allocated to the contractor. A program of works will be developed based on condition inspections
and generally undertaken on a quarterly basis.
The assessment of the annual cost of this contract has been based on the available pavement
marking data and an expected remarking frequency between two and three years which is
consistent with the approach used in the development of the budget for 2014/15.
On this basis, the rates tendered by Suncoast Roadmarking result in the lowest cost to Council
(approximately $127,000) and is within the proposed budget amount. Linemarking required for
capital projects is included with the overall budget for the various projects.
All pavement marking works performed under this Contract will be in accordance with the
Department of Transport and Main Roads’ Manual of Uniform Traffic Control Devices and the
applicable Australian Standards as outlined in the Technical Specifications.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
This tender was assessed in conjunction with Council’s Procurement Officer
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
X Civil Operations
Environment
Executive Office X Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support X Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 60 of 86
Section 61
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
9 1314T006 - TRAFFIC CONTROL SERVICES
DOCUMENT IN FOR MATI ON
Author Civil Operations Manager, Allan Hull
Planning & Infrastructure Department
Index ECM/Subject/Contracting/Roads Construction
ECM/Project/1314T006 Traffic Control Services
Attachments Nil
EXECUTIVE SUMMARY
This report considers the provision of traffic control services to support Council’s construction and
maintenance operations.
This is a schedule of rates contract for an initial period of two (2) years with an anticipated
commencement date of 1 July 2014. There will be the option to extend for a further one (1) term
of up to twelve (12) months at Council’s discretion.
Council received twelve (12) tender submissions. After assessment, it is recommended that the
contract be awarded to Aaction Traffic Pty Ltd.
RECOMMENDATION
That Council note the report by the Civil Operations Manager to the Infrastructure & Services
Committee Meeting dated 17 June 2014 and:
A. Award Contract 1314T006 for Traffic Control Services to Aaction Traffic Control Pty Ltd for
a two (2) year period commencing 1 July 2014 and expiring on 30 June 2016; and
B. Authorise the exercise of the option to extend the contract for a further period of up to
twelve (12) months, subject to:
1. Satisfactory performance by the contractor during the previous contract period;
2. Review of the contractor’s proposed rates for the subsequent 12 month period which is
to be undertaken at least two (2) months prior to the end of the contract period; and
3. Infrastructure & Services Committee approval at least one (1) month prior to expiry of
the contract period.
REPORT
The invitation of public tenders for Traffic Control Services was advertised in the Noosa News on
Thursday 17 April and in the Sunshine Coast Daily on Saturday 19 April 2014. At tender box
close on 14 May 2014, the tender documents had been downloaded 35 times and submissions
had been received from twelve (12) respondents:
1. Aaction Traffic Control
2. Acquired Awareness Traffic Management
3. Altus Traffic
4. Civforce
5. Eastern Tree Service
6. Evolution Traffic Control Pty Ltd
7. Get Directed Traffic Control & Labour Hire
8. Global Traffic Management
Page 61 of 86
Section 62
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
9. MG Recruitment
10. Road Runner Traffic Management
11. Traffex (Aust) Pty Ltd
12. Verifact Traffic Control
The submission from Road Runner Traffic Management was deemed non-conforming as a
Tender Response Form was not completed. The remaining tenders were assessed and rated by
members of the assessment panel in accordance with the procurement probity plan evaluation
criteria. Although the submission from Get Directed Traffic Control & Labour Hire was included in
the evaluation, limited information was supplied by this tenderer and a price was not included in
their schedule for the supply of a vehicle and signage which does not suit Council’s operational
requirements for this service.
The evaluation of the offers identified the submission from Aaction Traffic Control Pty Ltd as the
most advantageous to Council. An added benefit of the offer from Aaction Traffic is a reduced
charge of $100.00 per day for signage vehicles for projects greater than three months and supply
of up to three signage vehicles free of charge for Council organised events e.g. Anzac Day
parades.
Previous Council Consideration
Nil
Finance & Risk
Traffic control services are required to manage traffic when undertaking works on roads with
funding sourced from the relevant Civil Operations and Capital Works budgets. As this is a
schedule of rates contract, the total price is dependent upon the quantity of work allocated to the
contractor. The proposed 14/15 operational budgets for traffic control services within Civil
Operations total $370,000. These budgets have been based on recent actual usage and current
contract rates. An examination of the tendered rates from Aaction Traffic Pty Ltd against two
recent invoices from existing suppliers indicates potential savings of 12-14% on current costs.
Traffic control required for capital projects is included with the overall budget for the project.
In their tender submission, Aaction Traffic has been able to demonstrate their capacity to supply
the services required under this contract and currently supply these services to other councils
and construction companies. As Council has no prior experience with Aaction Traffic, a
representation from Gympie Regional Council was contacted for a referee report as Aaction is
the current sole provider to Council. The referee report was very positive and indicated that
Aaction had developed a good relationship with Council, provided professional services,
employees are courteous in their interaction with the public and there had been no incidents to
date.
Consultation
External Consultation - Community & Stakeholder
Gympie Regional Council as referee.
Page 62 of 86
Section 63
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Internal Consultation
This tender process was conducted in conjunction with Council’s Procurement Officer.
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
X Civil Operations
Environment
Executive Office X Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support X Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 63 of 86
Section 64
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Environment
10 REPEAL OF ENVIRONMENT LEVY POLICY
DOCUMENT IN FOR MATI ON
Author Coordinator Environment Services, Ben McMullen
Planning & Infrastructure Department
Index ECM\Subject\Revenue Management\Environment Levy
Attachments 1. Sunshine Coast Council Environment Levy Policy
EXECUTIVE SUMMARY
Not Applicable.
RECOMMENDATION
That Council note the report by the Coordinator Environmental Services to the Infrastructure &
Services Committee Meeting dated 17 June 2014 and repeal the Environment Levy Policy that
transferred to the Noosa Council from the Sunshine Coast Council under the Local Government
(De-amalgamation Implementation) Regulation.
REPORT
The Sunshine Coast Council’s Environment Levy Policy carried forward to the Noosa Council
and is still in effect. . Noosa Council should repeal this policy. Our Council will include details of
how we will use our Environment Levy in the revenue statement to be adopted as part of the
budget process. This report recommends Council revoke the existing Sunshine Coast Council
Environment Levy Policy. A copy of the policy is provided as Attachment 1.
Previous Council Consideration
Council’s previous consideration of this matter was in adopting the January to June 2014 budget
for Noosa Council.
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Nil.
Page 64 of 86
Section 65
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Departments/Sections Consulted:
Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
x
x Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
X Governance Property & Facilities
Human Resources Revenue Services
Page 65 of 86
Section 66
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
ATTACHMENT 1
Page 66 of 86
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
ATTACHMENT 1
Rotel Oar
Council Sunshine Coast Regional Council
STRATEGIC POLICY
ENVIRONMENT LEVY
Corporate Plan Ecological Sustainability
Reference: 2.2.3 — Prepare and implement an environment levy policy and
program that focuses on identified strategic needs.
Policy Owner and Manager Environment Policy, Regional Strategy and Planning
Department:
BACKGROUND
The Sunshine Coast is valued for its environmental values, including its waterways and coastal
foreshores and its diversity of native vegetation and animals—all of which help support the lifestyles and
livelihoods of the region.
To assist in achieving Council's vision to be “Australia’s most sustainable region — vibrant, green,
diverse”, the Corporate Plan 2009-2014 (the Plan) identifies the organisation’s responsibility to protect
and enhance the quality of our environment. It proposes to address this through a number of emerging
priorities and strategies including those associated with the Sunshine Coast's biodiversity, waterways
and foreshores.
The Plan also identifies the need to prepare and implement an environmental levy policy and program
that focuses on identified strategic needs. The Environment Levy is a key revenue source to assist in
the implementation of council endorsed environmental strategies/plans.
POLICY PURPOSE
The purpose of this policy is to:
« inform the allocation of revenue raised through an Environment Levy on rateable properties in the
Sunshine Coast Regional Council Local Government Area; and
e¢ outline the arrangements for managing the Environment Levy allocations and program.
POLICY OUTCOMES
The outcomes of the application of this policy are:
¢ support for council to achieve its vision for the Sunshine Coast to be “Australia’s most sustainable
region — vibrant, green, diverse’;
¢ ecological sustainable development;
e action which supports the implementation of council's environmental strategies/plans;
« action on key Sunshine Coast environmental challenges, including flying fox management;
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Page 67 of 86
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY —- ENVIRONMENT LEVY
¢ acquisition, protection and management of environmentally significant land;
¢ effective environmental partnerships with a range of community and government stakeholders;
¢ community environmental engagement and support programs; and
¢ anincreased level of community awareness and engagement with regard to environmental
issues.
POLICY SCOPE
The policy:
¢ provides direction for the allocation of funds and management of Environment Levy programs,
projects and initiatives that complement council’s core environmental activities; and
¢ applies to all council endorsed projects, programs, initiatives, that are funded or supported,
wholly or partly with revenue from the Environment Levy;
POLICY STATEMENT
The Sunshine Coast Council recognises the protection and enhancement of the environment as a
priority in creating a sustainable region.
The Environment Levy Program provides an important funding source for projects, not considered to be
core council business, associated with the implementation of council's environmental strategies/plans.
These directly address the protection and enhancement of the Sunshine Coast environment, specifically
biodiversity, waterways and coastal foreshores.
GUIDING PRINCIPLES
This policy is guided by the following principles:
e Effective, open and accountable program delivery;
e Protection, conservation, enhancement and effective and responsive management of the
Sunshine Coast environment; and
¢ Working in partnership with the community.
ALLOCATION OF ENVIRONMENT LEVY REVENUE TO THE ENVIRONMENT LEVY PROGRAM
1. Environment Levy Program
The Environment Levy Program (the Program) consists of a range of projects and activities that deliver
strategic and effective outcomes that protect and enhance the health of the Sunshine Coast
environment, specifically biodiversity, waterways and coastal foreshores.
A 4-year Program is developed and reviewed annually, in consultation with Council, preceding budget
preparations. The development of the Program, including annual revisions based on priorities and
emerging needs and available funding is prepared. The annual Program including proposed funding
allocations is presented to Council for consideration and endorsement during budget preparation
meetings annually.
2. Environment Levy Funding Themes
Environment Levy revenue is allocated to funding themes which are determined by council. The three
primary themes are:
Sunshine Coast Regional Council Page 2 of 7
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Page 68 of 86
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY —- ENVIRONMENT LEVY
a) Acquisition of environmentally significant land
Acquisition of environmentally significant lands are part of a strategic approach to assist in the future
protection and enhancement of the region’s biodiversity values and ecological processes by:
¢ protecting and expanding our ecological conservation areas.
Determining which properties will be acquired shall be achieved by compiling a regional acquisition
list which will be guided by council's Biodiversity Strategy and considering other proposals in their
own right.
In identifying properties for acquisition, existing biodiversity values, management and planning
considerations, level of risk and threat and existing and future opportunities are considered.
b) Major projects
Delivery of major on ground rehabilitation projects and regional planning, management and research
projects which inform the implementation of council's environmental strategies/plans to:
¢ provide viable and resilient ecosystems that maintain biodiversity values; and
* provide healthy waterways and foreshores.
The identification of suitable projects is determined by the Integrated Environment Team which is
guided by council’s environmental strategies/plans and considers a project's alignment with policies
and plans, its environmental, economic and social benefits and financial implications.
c) Community engagement and support
To build stronger and effective partnerships with a range of stakeholders involved in the protection
and enhancement of the Sunshine Coast environment. Funding is distributed to support the
ongoing delivery of environmental partnership, grant, assistance and engagement programs and
projects which:
¢ value and support community organisations, landowners and volunteers across the region;
and
* support community initiatives through appropriate provision of information, expertise and
resources.
Historical operational expenses
Environment Levy revenue is also allocated to operational expenses which were historically funded
by the Environment Levy. Under this arrangement allocated revenue is being transitioned out of the
Program which will cease in 2017/18 as per council resolution (SM10/029).
MANAGEMENT OF ENVIRONMENT LEVY REVENUE ALLOCATIONS AND PROGRAM
The management of Environment Levy revenue allocations and the Program is guided by the following
principles. Further details on the implementation of the Program are provided in the associated
Environment Levy Policy Guideline.
Environment Levy revenue and reserve management
e The annual Environment Levy charge per rateable property is reviewed and determined by
council annually as part of adopting its annual revenue statement;
e A four-year program of projects and activities is developed and supported by project
management plans which outline expenditure and deliverables for each project;
e All revenue collected from the Environment Levy is allocated to council endorsed projects and
programs associated with the Environment Levy funding themes;
e All revenue collected including any revenue raised through approved Environment Levy business
activities is held and accounted for separately from Council's general revenue;
Sunshine Coast Regional Council Page 3 of 7
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY — ENVIRONMENT LEVY
e The amount of Environment Levy revenue allocated to each of the three primary funding themes
is determined based on an assessment of annual priorities and emerging needs and endorsed by
council;
e Environment Levy revenue, including reserve funds should not be available at any time for
expenditure as general revenue;
e Other than funding associated with the operational expenses phase out, Environment Levy
revenue is not to fund projects which are considered to be core council business.
e Any unspent funds associated with each of the three primary funding themes is returned to the
Environment Levy reserves and made available for expenditure in the following financial year
within the same funding theme.
e Environment Levy Reserves can be used to fund the acquisitions of land on the endorsed
forward program when allocated funds for this theme have been expended (SM10/029).
e The Environment Levy policy and program can be used for leveraging funding through grants and
partnership opportunities offered by government and other organisations. However, future
financial commitments cannot be made unless endorsed by council.
e¢ The management of flying foxes in accordance with the Sunshine Coast Regional Flying Fox
Management Plan is considered to be effective and responsive management and is eligible for
Environment Levy funding.
Environment Levy communication and reporting
e Anannual Environment Levy progress report is prepared and presented to Council each year;
¢ Quarterly updates of the Environment Levy's endorsed Program are provided to Council using
the appropriate reporting tool;
e The promotion and communication of Environment Levy funded projects and other initiatives are
to comply with the council endorsed Environment Levy “Look and Feel Guidelines”.
Acquisition of environmentally significant land
¢ Allocated funding can be expended on costs associated with the land purchase, associated
planning and legal matters and the establishment of the acquired land.
e Property development initiatives that maintain conservation values may be undertaken on land
acquired through the Environment Levy to raise additional revenue or recoup some of the costs
associated with the acquisition.
¢ The Environment Levy revenue is not to be used to acquire land for parks where the primary
purpose is recreation.
e If approved by council, additional funds may be borrowed to assist with purchasing
environmentally significant land.
e Any acquisition and disposal of land is carried out in accordance with the Local Government Act
2009.
e Establishment costs are allocated as a percentage of the annual capital acquisition funding
allocation.
¢ Newly acquired land is established as per the requirements determined by an initial site
assessment and property management plans.
Sunshine Coast Regional Council Page 4 of 7
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY — ENVIRONMENT LEVY
¢ Opportunities for purchasing environmentally significant lands through state and federal
government funding programs are maximised.
e Acquisition funding may contribute towards the purchase of strategic land that contains
environmental values that are consistent with the Environment Levy Acquisition Program and
which provide a range of other corporate and strategic outcomes.
Major projects
¢ Major projects are to deliver regional or catchment scale environmental outcomes.
¢ Major projects are to align with the strategic directions of council's endorsed environmental
strategies.
¢ Major projects are to deliver either environmental:
- improvements through on-ground rehabilitation activities; or
- planning, management or research outputs to inform and assist with the implementation
of council's endorsed environmental strategies, including catchment action plans.
¢ Major projects are to complement existing Environment Levy funded projects and the
organisation's environmental management activities.
¢ Major projects include the effective and responsive management of flying foxes.
Community engagement and support
e The Environment Levy's grants and partnership funding is distributed in accordance with the
organisation's Community Partnerships Funding and Community Grants Programs and
associated policies and guidelines.
ROLES AND RESPONSIBILITIES
The implementation of the Environment Levy Policy and Program involves councillors and officers from
all Council departments. Key roles and responsibilities are summarised below.
Councillors
¢ Determine and endorse the annual charge for the Environment Levy
e Review and determine Environment Levy funding themes
e Review, inform and endorse the annual Environment Levy Program
e Review and endorse the confidential forward Land Acquisition Program
e Receive and note an annual Environment Levy Progress Report
Environment Policy Manager
¢ Develop annual Environment Levy Program in accordance with this Policy and in consultation
with other council officers, including representatives from the Integrated Environment Team, for
council consideration and endorsement.
e Conduct an annual review of the Environment Levy Policy and Program implementation
e Prepare an annual Environment Levy progress report
¢ Communicate Environment Levy achievements to the community and environmental
stakeholders.
Integrated Environment Team
e Identify and discuss annual priorities and emerging needs for consideration and inclusion in
revised programs.
¢ Contribute to the development and review of the Environment Levy Policy and guideline and
annual Environment Levy Program.
Sunshine Coast Regional Council Page 5 of 7
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY — ENVIRONMENT LEVY
e Assess new Environment Levy project proposals in accordance with strategic directions and
emerging issues for council consideration where funding allows
Finance and Business
e Provide financial support and advice to effectively manage and report on the Environment Levy
Program's expenditure and reserve figures.
e Assist in the preparation of the financial components for Environment Levy reporting including
council and annual progress reports.
e Property and Business Branch lead all negotiations associated with the land acquisition process.
Environment Levy project managers
e Effectively and efficiently manage Environmental Levy projects.
e Provide timely financial and project updates on a quarterly and annual basis.
DEFINITIONS
Biodiversity - refers to the variety of all life forms - all the different plants, animals and micro-organisms,
and the ecosystems of which they are a part.
Catchment — The area where water is collected by the natural landscape. In a catchment, all rain and
run-off water eventually flows to a creek, river, lake or ocean, or into the groundwater system.
Community Partnerships Funding Program — a council program that offers up to three-years funding
towards operational expenses. It is open to incorporated community organisations whose operations or
services make a significant contribution to the Sunshine Coast community, and whose activities are
closely aligned to council's vision for the future as described in the Corporate Plan. The delivery of the
Program is supported by Environment Category Guidelines.
Community Grants Program — a council program that recognises the vital contribution that individuals,
community groups and organisations make to the economic, environmental, social and cultural wellbeing
of Sunshine Coast communities. The delivery of the Program is supported by a Strategic Grants Policy
2009.
Environment - refers to the term used to describe the natural (not man-made) environment of the region
and includes the natural ecological systems of air, water, soil and associated species of flora and fauna.
Environmental Challenges — management challenges associated with the delivery of viable
ecosystems that maintain biodiversity values and healthy waterways and foreshores.
Environment Levy - refers to a Levy raised by the Sunshine Coast Regional Council (in accordance
with section 971 of the Queensland Loca! Government Act 2009), on all rateable properties within its
jurisdiction, in order to assist with environmental protection and management.
Environmentally significant lands - lands identified due to their environmental / biodiversity values,
including their contribution to strategic ecological linkages and consolidation of core habitat areas.
Environmental Strategies/plans — refers to the council endorsed Biodiversity Strategy 2010-2020,
Waterways and Coastal Management Strategy 2011-202, Sunshine Coast Local Government Area Pest
Management Plan 2012-2016, Sunshine Coast Regional Flying Fox Management Plan 2013-2016 and
associated documentation.
Integrated Environment Team — refers to a team of representatives from Environmental Operations,
Environment Policy and Development Services that oversee the development and implementation of the
Environment Levy Program.
Major on ground rehabilitation projects - refers to large and specific environmental improvement
projects that are implemented in any of the Sunshine Coast's catchments and dunal systems which
deliver on ground actions including revegetation and associated maintenance, environmental weed
Sunshine Coast Regional Council Page 6 of 7
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Page 72 of 86
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
STRATEGIC POLICY — ENVIRONMENT LEVY
management and livestock management in riparian areas. These projects are guided by respective
catchment action plans and other council environmental strategies/plans.
Regional projects — refers to projects which have an outcome applicable to environmental management
and improvement across the entire Sunshine Coast.
Ecological Sustainable Development (ESD) - refers to the principle of ensuring a continued quality of
life now and for future generations. A widely used definition drawn up by the World Commission on
Environment and Development in 1987 states ‘development that meets the needs of the present without
compromising the ability of future generations to meet their own needs.’ In practice ESD refers to social
progress, environmental protection, sustainable resource use, and stable economic growth and is
realised through the incorporation of social, economic and environmental considerations into decision-
making processes.
RELATED POLICIES AND LEGISLATION
e Animal Care & Protection Act 2001
e Environment Protection and Biodiversity Conservation Act 1999
e Local Government Act 2009.
e Nature Conservation Act 1992
e Vegetation Management Act 1999
e Any other relevant State and Federal environmental, planning or cultural heritage legislation
e South East Queensland Regional Plan 2009-2031; and any future amendments
e Council's Corporate Plan 2009 - 2014 and any future amendments
« Sunshine Coast Biodiversity Strategy 2010-2020
« Sunshine Coast Local Government Area Pest Management Plan 2012-2016
* Sunshine Coast Regional Flying Fox Management Plan 2013-2016
e Sunshine Coast Waterways and Coastal Management Strategy 2011-2021
e ~All relevant Council Local Laws and Policies
e Any other Council Policy or report that provides guidance to the Environment Levy Policy and
Programs.
Version control:
Version | Reason/ Trigger Change Endorsed/ Reviewed by | Date
(Y/N)
1.0 Eg. Create new DD/MM/YYY
Eg. Review
Sunshine Coast Regional Council Page 7 of 7
Page 72 of 86Section 73
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
11 WALLACE PARK FLYING FOXES
DOCUMENT IN FOR MATI ON
Author Environment Officer, Peter Milne
Planning & Infrastructure Department
Index ECM/Subject/Environmental Management/Fauna
Attachments Nil
EXECUTIVE SUMMARY
In January 2014, a large number of flying foxes, over 500,000 individuals, arrived at Wallace
Park Environmental Reserve. Since that time, flying fox numbers have greatly fluctuated, at times
only numbering several thousand individuals in the camp. In late May, a large number of flying
foxes returned to the park. The purpose of this report is to update Council on the Wallace Park
flying fox colony, inform Council on State and Local government flying fox roost management
policies and plans, and recommend flying fox management actions.
RECOMMENDATION
That Council note the report by the Environment Officer to the Infrastructure & Services
Committee Meeting dated 17 June 2014 and:
A. Continue to monitor the flying fox population and provide information to residents on
request as outlined in Option 1; and
B. Resolve to undertake flying fox non-dispersal mitigation actions as outlined in Option 2A,
subject to the 2014/2015 budget review.
REPORT
In January 2014 Council received reports of a large number of flying foxes in Wallace Park
Environment Reserve. Council and the Department of Environment and Heritage Protection
undertook monitoring of the colony and estimated that were over 500,000 flying foxes. Most of
the colony consisted of Little-Red Flying Foxes Pteropus scapulatus, but also Grey Headed
Flying Foxes Pteropus poliocephalus and Black Flying Foxes Pteropus alecto. All three species
are protected under the Nature Conservation Act 1992 and the Grey-Headed Flying Fox is listed
as vulnerable under the Commonwealth Environment Protection and Biodiversity Conservation
Act 1999. The conservation of flying foxes is essential because they play an important role in
seed dispersal and pollination of flowering plants, and are a food source for other species.
Nationally, flying foxes have declined in number, largely due to clearing of Eucalypt and
Melaleuca forest.
Since the arrival of flying foxes at Wallace Park, residents complain of smell, noise, potential
health risks and staining of pavements and outdoor areas. Council officers advised residents that
most of the flying fox colony consists of Little Red Flying Foxes that are highly nomadic and
therefore will move on when food sources, such as flowering Eucalypts, are depleted. As
anticipated most of the Little Red Flying Foxes moved on in March 2014 and for a short period,
several thousand flying foxes remained in Wallace Park. However in late May, a large number of
flying foxes arrived at Wallace Park, probably in response to the local flowering of Melaleuca
trees after rain. Recent surveys of Wallace Park suggest that the Little Red Flying Foxes have
now departed from Wallace Park and have been replaced by Grey Headed Flying Foxes and
Black Flying Foxes. Although the flying foxes are less densely populated than previous colonies,
the flying foxes now occupy the entire park and also vegetation behind the Noosa hospital.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
1. Queensland State Government Flying Fox Management
In response to conflicts with flying foxes, the Queensland State Government introduced Codes of
Practice for managing flying fox roosts. The codes allow for low impact and ecologically
sustainable management of flying fox roosts. The Code of Practice for low impact activities
affecting flying-fox roosts, allows for weeding, mulching, mowing and minor trimming of roost
trees up to 10% of the total canopy. Flying foxes prefer to roost where there is protective foliage
and this measure can discourage flying foxes from roosting in areas where there is less
protective cover. The Code of Practice for ecologically sustainable management of flying-fox
roosts allows for the dispersal of flying foxes or the destruction of a flying fox roost. State
Government has also mapped Urban Flying Fox Management Areas (UFFMAs). Local
Government may undertake flying fox roost management in a UFFMA without a Flying Fox Roost
Management Permit. However, any actions on State Land (Wallace Park) or with Nationally listed
species, such as the Grey Headed Flying Fox, still requires consultation and approval by State
and Federal authorities.
2. Options for Local Government Flying Fox Management
State Government encourages local councils to develop a Local Government Area Flying Fox
Management Plan. In 2013, and in response to neighbour conflicts with flying foxes, Sunshine
Coast Council developed a Draft Regional Flying-Fox Management Plan, which, at the time, also
covered the Noosa area. The management plan has not been finalised. The draft considered a
range of management options for flying fox camps including buffer zones, incentives for
residents, education, and, as a last resort, dispersal. Essentially, there are three options with
managing flying foxes:
a. Option 1 Monitoring and education
Council takes a position of not interfering with the natural movements and behaviour of
flying foxes. Actions include monitoring flying fox camps and educating residents on flying
fox ecology and behaviour when complaints are made. In particular residents often express
concerns about infection from bats and education can alleviate these concerns. Another
concern is the strong smell emanating from camps. This smell is actually from the male
scent glands during mating season and is short term.
A monitoring and responsive education approach usually does not resolve issues for some
residents living in proximity to a flying fox camp.
Budget: In house wages budget.
b. Option 2A & 2B Non-dispersal mitigation
Mitigation actions help residents to live with flying fox colonies. The following are examples
of mitigation actions:
Education: An active campaign, such as letterbox drops, to educate residents most
impacted by the flying foxes. Messaging on flying fox nomadic behaviour, risk of infection
and biology would help alleviate resident concerns.
Noise management: To mitigate noise, wider buffers can be created for residents in
proximity to the roost (i.e. Lewis Street and Sunrise Avenue on western side of Wallace
Park), through trimming of branches or widening of fire trails. Noise monitors can be used
to test the effectiveness of this approach. State Codes of Practice need to be observed.
Dead or dying flying foxes: On occasion dead or dying bats occur in residential areas.
Council can offer a collection service for dead bats by suitably qualified staff or refer sick or
dying bats to vaccinated wildlife carers.
Odour management: Odour management techniques could be employed at peak times to
mask the smell of the male bat scent. This would be experimental, but odour management
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
is used for agricultural purposes or in sewerage treatment plants. It should be noted that
the bat smell is temporary and will cease after mating season.
Cleaning services: Residents often complain of pavements and outdoor areas being
stained from bat droppings. Incentives, such as rebate for cleaning services, could be
made available to residents in close proximity to the roost.
Mitigation is cheaper and more environmentally acceptable than options such as dispersal
or destruction of habitat.
Budget:
Mitigation Action Budget
Primary Option 2A
Education campaign In house wages budget
Noise management (widen fire trail buffer) $5000
Dead or dying bat collection service In house wages budget
Total $5000
Secondary Option 2B
Odour management (experimental) $3,600
Cleaning services rebate (pavements of 100 most $30,000
affected neighbouring properties cleaned once per
week)
Total $33,600
Total (including secondary actions) $38,600
Note that there is currently no budget allocation for Option 2A or 2B.
c. Option 3 Dispersal
Dispersal of flying foxes involves rendering the camp unsuitable for roosting through
intervention with noise, light and smoke; or vegetation clearing. Other Councils throughout
Australia have had mixed results with dispersals with costs ranging from $45,000 up to
$3,000,000. The most effective dispersals have involved extensive clearing of habitat.
Dispersals are high risk and can splinter the colony into other residential areas, creating
greater conflict with residents.
Sunshine Coast Council (SCC) has undertaken dispersal activities at Cassia Avenue,
Coolum Beach. SCC is hoping that the dispersal activities of smoke, noise and lighting
would disperse the flying foxes into vegetation to the north of Coolum and away from
residential areas. Although not confirmed, the dispersal appears to have driven most of the
flying foxes south to Palmers Resort, Coolum. Recent reports indicate that some of the
flying foxes have returned to Cassia Avenue. Advice from Sunshine Coast Council is that
cost of the three week dispersal was $90,000, not including planning and administrative
costs before and after the dispersal. Flying Fox numbers at Wallace Park have been
building since late April, and therefore the increase in numbers cannot be entirely attributed
to the Cassia Avenue dispersal which started later on 1 May 2014.
Destruction of a flying fox roost in the Wallace Park Environment Reserve, through
vegetation clearing, or the culling of bats, are not acceptable solutions. In particular the
Grey-Headed Flying Fox is listed as a vulnerable species under the Commonwealth
Environment Protection and Biodiversity Conservation Act 1999.
Based on the Sunshine Coast Council Coolum Beach dispersal, and in consideration of the
complexities of the Wallace Park site, and with a much larger population of bats, it is
anticipated that a dispersal would cost $150,000.
Dispersal is high risk and not a recommendation of this report.
Budget: $150,000
Note that there is no budget allocation for Option 3.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
3. Summary
It is unknown how long the flying fox colony will remain at Wallace Park. In 2007 a large number
of flying foxes camped on Weyba Creek and left after one season. It is likely that the majority of
Wallace Park flying foxes will remain until their food source diminishes. One of their main food
sources is Melaleuca which flowers between March to July and often flowers in response to rain.
It is also likely that a small resident population of flying foxes (approximately 1500 bats) will
always remain in the Noosa area.
Previous Council Consideration
Nil
Finance & Risk
There is no current specific budget provision for flying fox disperal. If the Council accepts the
recomendation that Option 2A be implemented, the funding for Option 2A can be met from
unspent contract services (Budget no. 2406 – 61183) in the Environmental Services Co-
ordination budget. The budget of $13,000 has only had $2,500 spent to date.
Consultation
External Consultation - Community & Stakeholder
Department of Environment and Heritage Protection
Internal Consultation
Nil
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 76 of 86
Section 77
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
12 LOCAL AREA PEST MANAGEMENT PLAN
DOCUMENT IN FOR MATI ON
Author Environment Officer, Peter Milne
Planning and Infrastructure
Index ECM/Subject/Environmental Management/Environment Management
Plans
Attachments 1. Sunshine Coast Pest Management Plan
(104 PAGE ATTACHMENT PROVIDED AS SEPARATE DOCUMENT)
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Environment Officer to the Infrastructure & Services
Committee Meeting dated 17 June 2014 and resolve to develop a Noosa Local Government Area
Pest Management Plan 2014-2018 for Council consideration as outlined in Option 2 of the report.
REPORT
The Land Protection (Pest and Stock Route Management) Act 2002 requires Local Government
to develop a Local Area Pest Management Plan (PMP) to manage pest animals and plants. The
PMP is a community plan, not just a Council plan, involving regional natural resource
management groups, State and local government agencies, landholders and environment groups
(NGOs).
The Sunshine Coast Local Government Area Pest Management Plan 2012-2016, covering
Noosa, was approved by the Minister for Agriculture, Food and Regional Economies in 2012. The
Land Protection Act requires local government, with stakeholders, to review the effectiveness of
their PMP each year.
It should be noted that a Proposed Pest Survey Program 2014-2015, also a requirement of the
Land Protection (Pest and Stock Route Management) Act 2002, is the subject of a separate
Council report from the Manager Waste and Environmental Health.
The Biosecurity Act was passed in Parliament on 6 March 2014, but does not come into effect
until July 2016. The Biosecurity Act replaces the provisions of the Land Protection (Pest and
Stock Route Management) Act concerning pest plant and animal species. The new act requires
Council to develop a Biosecurity Plan in 2016, or after the life of any current PMPs.
A number of options have been explored for Noosa pest management planning:
1. Continue with the Sunshine Coast Local Government Area Pest Management Plan
2012-2016
Under the de-amalgamation regulations, the Sunshine Coast Local Area Pest Management
Plan can be regarded as the guiding document for Noosa’s pest management planning
until 2016. Under the Biosecurity Act, Council is required to have a Biosecurity Plan after
2016, i.e. Council would need to start drafting the new Biosecurity Plan in 2015.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
2. Review the Sunshine Coast Local Area Pest Management Plan as the basis for a new
Noosa Local Government Area Pest Management Plan
Using the Sunshine Coast Local Government Area Pest Management Plan as a reference
document, Noosa Council would establish a working group for the development of a Noosa
Local Area Pest Management Plan 2014-2018. The process for Option 2 is as follows:
A. Representatives would be invited from the following stakeholder groups to provide input
into the draft Noosa PMP:
• AgForce Cooloola
• Burnett Mary Regional Group
• Conservation Volunteers Australia
• Department of Agriculture, Fisheries and Forestry
• Department of Environment & Heritage Protection
• Department of National Parks, Sports & Racing
• Department of Transport & Main Roads
• Gympie Regional Council
• Noosa Residents and Ratepayers Association
• Plantation Forestry Queensland
• Noosa & District Landcare
• Noosa Integrated Catchment Association
• Noosa Parks Association
• SEQ Catchments
• SEQ Water
• Sunshine Coast Council
• Sunshine Coast Nursery and Garden Industry
• Wildlife Preservation Society (Sunshine Coast)
Council’s Environment Officer, Manager Environmental Health and Pest Plant and Pest
Animal Officers would attend stakeholder meetings.
B. The Draft PMP would be presented to Council for endorsement for the purposes of
public consultation.
C. Council undertakes a public consultation period of not less than 28 days.
D. The working group reviews public comments.
E. The finalised version is presented to Council for endorsement.
F. The Draft PMP is provided to Biosecurity Queensland for their consideration and
approval by the Minister.
G. The Draft PMP is considered by Council for final endorsement.
The advantage of Option 2 is that most of the information concerning pest management in
the Noosa area has already been gathered through the development of the Sunshine
Coast PMP, and drafting a Noosa PMP is not an onerous process. Secondly, the Noosa
PMP would be a four year plan and a Biosecurity Plan would not need to be developed
until 2018.
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3. Review the Sunshine Coast Local Area Pest Management Plan and include policy on
specific issues
This option involves incorporating policy on issues currently facing Council such as 1080
for wild dog control and application of metsulfuron and effects on non-target species.
Biosecurity Queensland advise that the PMP needs to be kept broad and specific policies
should be developed separately. Policy development on specific issues can be an action in
the PMP.
4. Start developing a new Biosecurity Plan
The Biosecurity Queensland Regulations, which will document the requirements of
Biosecurity Plans, will not be completed until late 2015. Biosecurity Queensland advise that
the development of a new Local Government Biosecurity Plan is not an option at this stage.
Previous Council Consideration
Nil
Finance & Risk
The Local Area Pest Management Plan specifies the resources required to manage pest plant
and animals. For Council these costs are allocated within current and future Environment Health
pest weed and animal control operational budgets and Natural Areas bushland reserve
management budget. Coordination costs of the project would be allocated within the
Environmental Services core staffing budget.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Director of Community Services
Manager Waste & Environmental Health
Departments/Sections Consulted:
X Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
X Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 79 of 86
Section 80
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
COMMUNITY SERVICES DEPARTMENT REPORTS
Waste & Environmental Health
11 PEST SURVEY PROGRAM 2014 - 2015
DOCUMENT IN FOR MATI ON
Author Manager Waste and Environmental Health, Wayne Schafer
Community Services Department
Index Subject – Environmental Management/ Pest Management/Noxious Weeds
Attachments 1. Proposed Noosa Council Pest Survey Program
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Manager Waste and Environmental Health to the
Infrastructure and Services Committee Meeting dated 17 June 2014 approve the following Pest
Survey Programs for the Noosa Council region in accordance with section 241 of the Land
Protection (Pest and Stock Route Management) Act 2002:
1. Survey Program 1 - 01/07/14 to 30/09/14 for the localities of Cooroy, Cooroy Mountain,
Tinbeerwah, Cooroibah and that part of Doonan that is within the Noosa Council boundary;
2. Survey Program 2 - 01/10/14 to 31/12/14 for the localities of Black Mountain, Federal, and
those parts of Ridgewood and Eerwah Vale that are within the Noosa Council boundary;
3. Survey Program 3 - 01/01/15 to 31/03/15 for the localities of Kin Kin, Pinbarren, Cooran
and that part of Como that is within the Noosa Council boundary; and
4. Survey Program 4 - 01/04/15 to 30/06/15 for the localities of Pomona, Lake MacDonald,
Ringtail Creek, Cootharaba and Boreen Point.
REPORT
Background Information
Council’s legal obligations under the Land Protection (Pest and Stock Route Management) Act
2002 (the Act) includes ensuring that declared pests are controlled on private land in the Council
area by monitoring and enforcing compliance where it is necessary. Due to the economic,
environmental and social impacts of declared pests, the Act provides considerable powers to
authorised persons to ensure compliance by entering property to undertake inspections. These
inspections are usually undertaken through a Pest Survey Program of a defined part of the
region. Surveys must be approved by Council and advertised.
Noosa Council previously carried out approved Pest Survey Programs for a number of years
prior to amalgamation in accordance with the Act and the Noosa Council Local Government Area
Pest Management Plan. These programs were continued by the Sunshine Coast Regional
Council until 31st December 2013.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Approved Pest Survey Program
A Council Resolution is required to approve the Pest Survey Programs for the period 1 July 2014
to 30 June 2015 to ensure that relevant officers act in accordance with legislation. This will
facilitate a coordinated approach to the management of declared pest plants across the region,
with a regional survey schedule commencing on 1 July 2014.
An approved Pest Survey Program enables Council’s authorised officers to enter private property
to facilitate the control of declared pests and monitor compliance under the Act. Section 241 (1)
of the Act provides for the development of an approved Pest Survey Program as follows:
The chief executive of a pest operational board, or a local government by resolution, may
approve a program (a ‘pest survey program’) under which authorised persons appointed by
the chief executive, pest operational board or the chief executive officer of the local
government may enter places to monitor compliance with the Act.
Section 241(4)(f) of the Act states a Pest Survey Program must be no longer than three (3)
months’ duration. The three monthly programs are proposed to occur on the following dates:
1. Survey Program 1 - 01/07/14 to 30/09/14 for the localities of Cooroy, Cooroy Mountain,
Tinbeerwah, Cooroibah and that part of Doonan that is within the Noosa Council boundary;
2. Survey Program 2 - 01/10/14 to 31/12/14 for the localities of Black Mountain, Federal, and
those parts of Ridgewood and Eerwah Vale that are within the Noosa Council boundary;
3. Survey Program 3 - 01/01/15 to 31/03/15 for the localities of Kin Kin, Pinbarren, Cooran
and that part of Como that is within the Noosa Council boundary; and
4. Survey Program 4 - 01/04/15 to 30/06/15 for the localities of Pomona, Lake MacDonald,
Ringtail Creek, Cootharaba and Boreen Point.
Program Methodology and Delivery
A copy of the Pest Survey Program will be available at Council’s Customer Service Centre and
each program will be advertised in the Noosa News prior to its commencement.
Each survey will be implemented by Council’s Pest and Vector Officers in conjunction with
declared pest control activities on Council land. This ensures and efficient delivery for maximum
benefit to both community and Council’s assets.
Council’s Pest and Vector Officers will seek voluntary compliance and collaborate with
landholders wherever possible to facilitate the control of declared pests.
Where pests are located on a property and a pest control notice is required to be served, an
attached fact sheet will be sent to the owner outlining the requirements of the legislation and
advising of the option to develop a pest management plan for the property. A property owner/
occupier electing to develop such a plan will be provided with assistance to develop a suitable
plan.
If the owner fails to comply with the requirements of the notice, the Act provides for the property
to be entered by a Council contractor to undertake the required work. Costs can be recovered via
Council rates if necessary under the authority of Section 142 of the Local Government Act 2009.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Previous Council Consideration
The Council has not previously passed any resolutions regarding the approval of Pest Survey
Programs since de-amalgamation from the Sunshine Coast Regional Council on 1 January 2014.
Finance & Risk
With an increasing number of residents moving to the region (particularly the hinterland areas)
with sometimes limited understanding of rural lifestyles, declared pests can present a problem on
large and small acreage as well as urban fringe areas.
Failure to deliver the nominated pest survey programs will:
• put at risk the control of declared pest plants throughout the region, causing environmental
damage, loss of biodiversity, agricultural productivity and community amenity.
• result in Council failing to meet its obligations under the Act for the control of pests.
Property inspections will require approximately 1 day per week of each Pest and Vector Officer’s
time, (i.e. 3 days total per week). This would also include time for administration function i.e.
writing letters and notices.
Funds to conduct the Pest Survey Program are available in the draft 2014/15 budget. This work
is core business for the relevant staff.
Estimated Cost for conducting the Pest Survey Program is: $57,584
Consultation
External Consultation - Community & Stakeholder
Upon approval of the Pest Survey Program by Council the program will be advertised in the
Noosa News with copies available through Council’s Customer Service Centre.
Internal Consultation
Consultation with the Environment Branch.
Departments/Sections Consulted:
x Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
x Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
x
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 82 of 86
Section 83
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
ATTACHMENT 1
Proposed Noosa Council Pest Survey Program 2014 – 2015
Council has resolved to conduct the following pest survey program in accordance with
Section 241 of the Land Protection (Pest and Stock Route Management) Act 2002(“Act’),
within the Noosa Council region to monitor and enforce compliance with the
requirements of the Act in relation to declared pests (plants and animals).
The purpose and scope of the program is:
• To monitor compliance with the Land Protection (Pest and Stock Route
Management) Act 2002 in relation to declared pests;
• To aid in monitoring/mapping the distribution and spread of declared pests;
• To promote to landowners “Best Practice”, (including management practices
in accordance with Section 9 of the Act) in the treatment of declared pests;
and
• To assist in the enhancement of community awareness in relation to declared
pests.
Survey locations and dates
Council will be conducting four Pest Surveys throughout the 2014 -2015 financial year
and each will be undertaken over a 3 month period. Survey locations and dates are as
follows;
1. Survey Program - 01/07/14 to 30/09/14 for the localities of Cooroy, Cooroy
Mountain, Tinbeerwah, Cooroibah, within the Noosa Council boundary
Doonan;
2. Survey Program - 01/10/14 to 31/12/14 for the localities of Black Mountain,
Federal, within the Noosa Council boundary Ridgewood, Eerwah Vale;
3. Survey Program - 01/01/15 to 31/03/15 for the localities of Kin Kin, Pinbarren,
Cooran, within the Noosa Council boundary Como;
4. Survey Program - 01/04/15 to 30/06/15 for the localities of Pomona, Lake
MacDonald, Ringtail Creek, Cootharaba, Boreen Point.
Inspections will be conducted on urban and rural properties throughout these areas.
6/06/2014
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
Disaster Management & Public Order
12 SUPPORT FOR RSPCA DESEXING CAMPAIGN
DOCUMENT IN FOR MATI ON
Author Disaster Management & Public Order Manager, Ron Thomas
Index Subject – Animal Control / Facilities / Pound, RSPCA. Customer - RSPCA
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Disaster Management & Public Order Manager to the
Infrastructure & Services Committee Meeting dated 17 June 2014 and request the Chief
Executive Officer to authorise payment of $12,000 to the RSPCA to support the de-sexing and
microchip campaign.
REPORT
In 2013 the Sunshine Coast Council agreed to partner with the RSPCA to deliver a de-sexing &
micro-chip campaign to the region. Preliminary discussions at that time identified that Noosa
Council may also wish to be involved with the RSPCA’s campaign following de-amalgamation.
Recently the RSPCA approached Noosa Council seeking support for “Operation Wanted” an
animal de-sexing and micro-chipping campaign across the Noosa Shire. The aim of the
campaign is to reduce the number of unwanted kittens and puppies born each year that end up
at the RSPCA shelters or local council pounds, and for which no loving home can be found.
The RSPCA are conducting this campaign in 9 regions across the state including the Sunshine
Coast and Noosa Shire. The campaign starts on 1 June and continues until 31 August 2014, five
local Noosa Veterinarian clinics have agreed to participate and will provide animal de-sexing and
micro-chipping at a discount of 20%.
Noosa Council has been asked to contribute $12,000 towards the “Operation Wanted” campaign
with the funds to be used to offset the cost incurred by the Vets and to promote the campaign
within the shire.
Council will be acknowledged as a partner by the Noosa RSPCA in all of their advertising and
agreements with the vets.
Supporting this campaign provides an opportunity for Council to promote responsible pet
ownership and meet its obligation under the Animal Management Act 2008.
Section 53 of the Animal Management (Cats & Dogs) Act 2008 states:
A registration fee paid to a local government must be used –
(a) For the purpose of the Act; and
(b) To administer local laws relating to the management of cats and dogs.
Section 3 states:
The Purposes of the Act are to –
(a) Provide for the identification and registration of cats and dogs; and
(b) Provide for the effective management of regulated dogs; and
(c) Promote the responsible ownership of cats and dogs.
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
There are sufficient funds within the current budget to meet this request. Any income not used
this financial year must be carried over in the budget and used in accordance with section 53 in
following years.
Research has identified that de-sexed animals generally live longer, happier lives and their
temperament and overall health is greatly improved. Behavioural problems such as roaming,
displays of aggression in males and heat cycles in females are eliminated.
An increase in the percentage of de-sexed animals in the shire also potentially reduces animal
management complaints and provides an ongoing benefit to all residents through reduced animal
attacks and more responsible pet owners.
This request provides a great opportunity for Noosa Council to partner with the RSPCA to deliver
a positive message to the Noosa community.
Previous Council Consideration
Nil
Finance & Risk
The cost to Council will be $12,000. This expense can be funded from the existing animal
management budget.
Supporting this request will satisfy Council’s commitment to responsible pet ownership and
obligations under the Animal Management Act to promote responsible ownership of cats and
dogs.
Consultation
External Consultation - Community & Stakeholder
George Costi – Head of Qld Operations and Facilities Qld RSPCA
Internal Consultation
Simone Kay – Management Accountant
Departments/Sections Consulted:
x Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 85 of 86
Section 86
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 17 JUNE 2014
CLOSED SESSION
Nil.
Page 86 of 86