2014-06-17 Infrastructure and Services Committee Agenda

Attachment 2. Draft Procedure - Requests for Memorials & Plaques (note – depending on location, size and scale of request, other sections may need to be consulted)
   Director Planning
   & Infrastructure

                                                                                                                                                         Is approval given
                                                                                                                                                             for minor
                                                                                                                                                              plaque?                    No



                                                                                                                                                                 Yes


                                                                                                                            Collate information
   Business Support Officer, Asset




                                     Receive customer                      Review information      Is request for
                                                                                                                                    with
                                      request. Prepare                        from Heritage        minor plaque                                                                   Advise customer
                                                                                                                      Yes    recommendation               Advise customer                                     End
                                     internal memo for                     Librarian and Parks/      (no design                                                                    giving reasons
                                                                                                                            into Internal Memo
                                     staff comment on                      property custodian        element)?
                                                                                                                                for Director
                                           request
              Planning




                                                                                                                                                                                         No
                                                                                                         No


                                                                                                                                                                                      Is request               Does request
                                                                                                                                                          Prepare project              granted                require funding
                                                                                                  Prepare brief for                                                                                    Yes
                                                                                                                                                        brief for installation       favourable               through Capital
                                                                                                  Design Services
                                                                                                                                                                                   consideration?             Works Program?
                                                                                                   consideration
   Librarian
   Heritage




                                     Consider cultural,     Prepare response to
                                       historical and          proposal with
                                       connection to        indication of merit,
                                     proposed location      forward to BSO, AP



                                                                                                                                                                                                                                   No
 Parks Section (or
  other property




                                     Consider suitability
    custodian)




                                        of proposed                                                                                                                                                                 Yes
                                                            Prepare response to
                                       infrastructure,
                                                             proposal, forward
                                     maintenance costs,
                                                                to BSO, AP
                                      other features of
                                       park/property




                                                                                                                                                        Oversee installation,                                                           Provide project        Capitalise asset /
                                                                                                                                                            update asset                                                                management for       update asset register   End
                                                                                                                                                        register (if required)                                                            installation           as required
           Design Services




                                                                                                  Proposal to go to                                             End                                                                     If funded, provide
                                                                                                                                                                                 Prepare response to          Develop Project
                                                                                                   Design Review                                                                                                                               project
                                                                                                                                                                                  proposal, forward           Plan for Capital
                                                                                                    Process (with                                                                                                                        management for
                                                                                                                                                                                     to BSO, AP               Works Program
                                                                                                     Councillors)                                                                                                                            installation
 Mayor – Design
  Councillors /




                                                                                                                                                                                                             Consider project as
    Review




                                                                                                                                                                                                               part of Capital
                                                                                                                                     Consider request
                                                                                                                                                                                                              Works / budget
                                                                                                                                                                                                               deliberations



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