2014-06-17 Infrastructure and Services Committee Agenda

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA   17 JUNE 2014




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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                             17 JUNE 2014
Councillor Emergent Capital Works & Minor Operational Works Policy                 Page 3

POLICY STATEMENT / DETAILS
The following are the principles to be applied when allocating Councillor Emergent Capital Works
& Minor Operational Works.

    1. Projects within the Councillor Emergent Capital Works & Minor Operational Works
       categories must have the following attributes to comply with the program:
    (i)    Compliance with Council Procurement Policies, the Local Government Act, the
           Statutory Bodies Financial Arrangements Act and other relevant legislation;
   (ii)    Consistency with Council Policies and Strategies — Projects must be consistent with
           the Council's Corporate Plan, Operational Plan, Policies and relevant adopted
           Strategies and Master Plans.
   2.     Councillor Emergent Capital Works & Minor Operational Works are not to be used for
          the following items:
                  i. Community Donation Funds;
                  ii, Community events and sponsorships;
                 iii. Private individuals or companies;
                 iv. Should not compliment any existing community assistance scheme funding
                     arrangements;
                 v. Land acquisitions without supporting Council resolution.

   3.     Councillor Emergent Capital Works & Minor Operational Works will be treated in the
          same manner as other projects in terms of reprovisions; and
   4.     Councillor Emergent Capital Works & Minor Operational Works are not to be stored /
          accumulated for use over more than two financial years.
   5.     Councillor Minor Operational Works funds can be allocated to Councillor Emergent
          Capital Works funding, but the opposite does not apply.
PROCESS

The following is the process to be followed for identification, assessment and approval of a capital
or operational project;
    1.     Councillor to identify the project and request the Regional Director — Assets &
           Infrastructure or delegate to scope and estimate the project;
   2.      The Regional Director — Assets & Infrastructure is to send details of the project scoped
           and estimated to the Councillor ASAP and advise on a recommendation whether the
           project is acceptable or whether there are issues that mean the project should not
           progress. These issues will be fully communicated to the Councillor;
    3.     Where joint agreement is reached between the Councillor and Regional Director —
           Assets & Infrastructure the project will be added to the current Program and the
           Regional Director — Assets & Infrastructure will be delegated authority to authorise;
    4.     If no agreement is reached, a report will be provided to the Council to consider the
           project if requested by the Councillor;

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