2014-06-17 Infrastructure and Services Committee Agenda

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA   17 JUNE 2014




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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                    17 JUNE 2014

  STRATEGIC POLICY - MEMORIALS AND PLAQUES

         plaque and whether it will be retained will be undertaken by council officers and relevant
         councillors;
     e   the proposed memorial, if other than a plaque, must demonstrate design merit (as assessed by
         the public art assessment panel) and be an original work;
     «   wherever appropriate and practical, memorials will be co-located within a site of common interest;
     *   proposed sites for memorials should meet the requirements of council planning documents and
         regulations;
     e   the placement of memorials will take into account the number of existing plaques, public artworks
         or other objects in the vicinity of the proposed new memorial;
     e   the location of the memorial will not adversely affect existing use or themes of that location;
     *   a plaque may only be attached to publicly owned built assets, and must not to be attached to a
         living object, such as a tree;
     *   new memorials will not commemorate a person, event or place that is already memorialised in
         the region or community of interest unless determined by council officers and councillors to be
         appropriate;
     «   memorials commemorating the death of domestic pets and animals, are not permitted on public
         land; and
     ¢   all approved memorials will be subject to a deaccessioning plan.

  OWNERSHIP
     «   All memorials placed on public land within the Sunshine Coast region are deemed to be under
         the control of council and managed in accordance with council standards.
     ¢   Council will manage and maintain a memorials and plaques for a minimum of 15 years. For
         memorials (but not plaques), this will be at the cost of the proponent. For plaques, the
         maintenance will be negotiated with an agreement made between the proponent and council
         officers. On the 15" year, determination of the future of the memorial will be reviewed.
         Assessment criteria such as ‘significance’ and physical condition will be employed. It may then be
         retained, relocated, and/or removed.
     e   There may be circumstances which require a memorial to be removed from or replaced at a site
         before 15 years e.g. review of the use of the site, irreparable damage to the memorial. In this
         instance each case will be assessed on the circumstances and either a new site found or the
         memorial deaccessioned with the balance of maintenance funds returned to the proponent.
     e   If council or council in partnership with a community group/business entity is the proponent of a
         memorial, the same processes as for an extemal proponent will apply with the council or the
         partners being responsible for all costs associated with the memorial for 15 years.

  ASSET MANAGEMENT
     e   All memorials approved by council and placed on public land within the Sunshine Coast region
         will be categorised and listed on council's Assets and Collections Registers.
     «   All costs associated with design and fabrication (or purchase), installation and maintaining a
         memorial for a minimum period of 15 years will be met in full by the proponent.
     e   All costs associated with design, fabrication and installation of a plaque will be met in full by the
         proponent. Maintenance will be determined in a negotiated agreement between proponent and
         council officers.
     e   Funds provided by the proponent will be held in a council trust fund and contribute to
         maintenance over the memorial’s lifecycle.

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