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                       MINUTES


             General
         Committee Meeting


               Monday, 12 April 2021


                                10am
         Council Chambers, 9 Pelican Street, Tewantin



Committee:   Crs Frank Wilkie (Chair), Karen Finzel, Joe Jurisevic, Amelia
             Lorentson, Clare Stewart, Brian Stockwell, Tom Wegener



                    “Noosa Shire – different by nature”
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Section 2

GENERAL COMMITTEE MEETING MINUTES                                            12 APRIL 2021


1   ATTENDANCE & APOLOGIES
    COUNCILLORS
    Cr Frank Wilkie (Chair)
    Cr Karen Finzel
    Cr Joe Jurisevic
    Cr Amelia Lorentson
    Cr Clare Stewart
    Cr Brian Stockwell
    Cr Tom Wegener

    EXECUTIVE
    B de Chastel, Chief Executive Officer
    A Dow, Acting Director Environment and Sustainable Development (for report 1)
    B O’Connor, Acting Director Infrastructure Services (for report 2)


    The meeting commenced at 10.00am.




2   CONFIRMATION OF MINUTES

    Committee Resolution
    Moved:           Cr Stewart
    Seconded:        Cr Lorentson
    The Minutes of the General Committee Meeting held on 15 March 2021 be received and
    confirmed.
                                                                 Carried unanimously.




3   PRESENTATIONS

    Nil.




4   DEPUTATIONS

    Nil.




                                                                               Page 2 of 16

Section 3

GENERAL COMMITTEE MEETING MINUTES                                                          12 APRIL 2021


5   ITEMS REFERRED FROM COMMITTEES


    1   MCU20/0128 – DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE
        FOR A RESIDENTIAL CARE FACILITY AT 32 VIEWLAND DRIVE, NOOSA HEADS
        In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the
        following declaration to the meeting of a prescribed conflict of interest in this matter:
        I, Cr Stewart, inform the meeting that I have a prescribed conflict of interest in this matter as the
        applicant, Deluca Charitable Foundation Limited is building this facility for the benefit of
        Youngcare and I am a Board Director of Youngcare. As a result of my conflict of interest, I will
        now leave the meeting room while the matter is considered and voted on.
        Committee Recommendation
        Moved:              Cr Jurisevic
        Seconded:           Cr Stockwell
        That Council note the report by the Development Planner to the Planning &
        Environment Committee Meeting dated 6 April 2021 regarding Application No.
        MCU20/0128 for a Development Permit for Material Change of Use - Residential care
        facility situated at Reservoir 32 Viewland Dr, Noosa Heads and:
        A.    Approve the application in accordance with the following conditions:
              PLANNING
                     When Conditions must be Complied With
              1.     Unless otherwise stated, all conditions of this Decision Notice must be
                     complied with prior to the use commencing, and then compliance
                     maintained at all times while the use continues.
                     Approved Plans
              2.     Development undertaken in accordance with this approval must generally
                     comply with the approved plans of development. The approved plans are
                     listed in the following table unless otherwise amended by these conditions.

                       Plan No.          Rev.     Plan/Document Name                            Date

                       DA-0031           5        3d Views prepared by Ellivo                   29/01/2021

                       DA-0032           4        3d Views prepared by Ellivo                   21/01/2021
                       DA-0033           4        3d Views prepared by Ellivo                   21/01/2021

                       DA-0034           4        3d Views prepared by Ellivo                   22/01/2021

                       DA-0035           4        3d Views prepared by Ellivo                   21/01/2021
                       DA-0036           4        3d Views prepared by Ellivo                   22/01/2021

                       DA-1000           16       Ground Floor Plan prepared by Ellivo          15/03/2021

                       DA-1001           11       Level 1 Floor Plan prepared by Ellivo         04/02/2021
                       DA-1002           10       Roof Plan prepared by Ellivo                  04/02/2021

                       DA-1600           4        Area Plans prepared by Ellivo                 21/01/2021

                       DA-2100           5        Building Elevations prepared by Ellivo as     21/01/2021
                                                  amended in red by Council
                       DA-2101           5        Building Elevations prepared by Ellivo as     21/01/2021
                                                  amended in red by Council


                                                                                             Page 3 of 16

Section 4

GENERAL COMMITTEE MEETING MINUTES                                                 12 APRIL 2021


                   DA-3100          6      Building Sections prepared by Ellivo       21/01/2021

                   DA-3101          2      Building Sections prepared by Ellivo       21/01/2021

                   DA06 (Page       -      Noosa Youngcare Masterplan prepared        09/03/2021
                   11)                     by Form Landscape Architects

                   DA06 (Page       -      Tree Works Plan prepared by Form           09/03/2021
                   12)                     Landscape Architects as amended in red
                                           by Council
                   DA06 (Page       -      Walls and Fences prepared by Form          09/03/2021
                   13)                     Landscape Architects as amended in red
                                           by Council

                  Nature and Extent of Approved Use
            3.    Deliveries and any service related activities must not occur outside the
                  hours of:
                  a.    7am to 6pm Monday to Saturday
                  b.    9am to 5pm Sunday or any public holiday
            4.    The total number of residential beds established on the site, including the
                  approved on site overnight carer accommodation, must not exceed twenty
                  (20).
            5.    The total number of support workers residing on the premises at any one
                  time must not exceed two.
                  Currency Period
            6.    This development approval lapses if the use has not happened by the 15
                  April 2027, unless an application to extend the currency period is approved
                  by Council.
                  Performance Bond
            7.    Security in the form of a cash bond or trading bank guarantee to the sum
                  of $10,000 must be submitted to Council, to secure performance of all
                  conditions of this approval, prior to the issue of a Development Permit for
                  Operational Works. The cash bond or trading bank guarantee will be
                  returned on performance of the conditions of approval less any costs
                  incurred by Council in respect of enforcing performance of this permit.
                  Council reserves the right to call upon the bond or guaranteed sum to effect
                  compliance with conditions.
                  Street Identification
            8.    The street address of the development must be clearly visible and
                  discernible from the primary frontage of the site by the provision of a street
                  number and, where appropriate, the building name.
                  Water & Sewer Connections
            9.    An underground connection to reticulated water and sewerage must be
                  provided to the development in accordance with the standards and
                  requirements of Northern SEQ Distributor–Retailer Authority (Unitywater).
                  Plant and Equipment
            10.   All air conditioning units, generators or other plant and mechanical
                  equipment must be located at ground level and fully enclosed or screened
                  such that,



                                                                                   Page 4 of 16

Section 5

GENERAL COMMITTEE MEETING MINUTES                                              12 APRIL 2021


                  10.1. they are not visible from the street frontage or adjoining properties;
                        and
                  10.2. the screening enclosure minimises noise impacts to within
                        acceptable levels at the boundary of the site.
            11.   All external plant and equipment must be sited away from neighbouring
                  residential premises.
                  Building Appearance
            12.   All deck and balcony areas above ground floor must not be enclosed by
                  permanent fixtures such as shutters, louvres, glass panelling or the, except
                  where required to satisfy any privacy condition of this Decision Notice.
            13.   The building must be finished using a mixture of colours textures and
                  materials using a muted, natural colour palette that complements the
                  natural surroundings of the site.
                  Fencing and Walls
            14.   Any street fencing must be set back an average of 1 metre from the front
                  property boundary. Any fencing on the front boundary must either:
                  a.    not exceed a maximum height of 1.2m
                  b.    be of open construction.
            15.   The area of land between the fence and the front property boundary must
                  be densely landscaped to screen any fencing from the street.
            16.   The 2m landscape zone between the building footprint and the side and
                  rear boundaries must not be filled and must be landscaped to provide a
                  visual buffer and transition to adjoining properties.
                  Landscaping Works
            17.   The development site must be landscaped. The works must be undertaken
                  in accordance with an Operational Works approval and the Noosa Plan for
                  that specific area and must include in particular:
                  a.    the works shown on the Approved Plans
                  b.    provision of 1 street tree within the road reserve for every 8 metres
                        of road frontage
            18.   All landscape works must be established and maintained in accordance
                  with the approved design for the life of the development, and in a manner
                  that ensures healthy, sustained and vigorous plant growth. All plant
                  material must be allowed to grow to full form and be refurbished when its
                  life expectancy is reached.
            19.   All landscape works must be maintained generally in accordance with the
                  approved design for the life of the development.
                  Tree Retention
            20.   Existing trees on site must be retained generally in accordance with the
                  Tree Solutions referenced document, Arboricultural Report, 32 Viewland
                  Drive prepared by Brandan Martin Director/ Principal Consulting Arborist
                  dated December 5, 2020.
            21.   Provide to Council prior to or with an Operational Works Application an
                  amended Tree Works Plan that accords with the referenced Arboricultural
                  Report in Condition 20, and including additional trees identified as suitable
                  for retention in consultation with the consulting arborist, Council’s
                  Environment Officer and in accordance with the referenced report.


                                                                                 Page 5 of 16

Section 6

GENERAL COMMITTEE MEETING MINUTES                                             12 APRIL 2021


                  Clothes Drying Areas
            22.   Outdoor clothes drying areas must be screened from public view.
                  Protection of Privacy
            23.   To ensure privacy is protected between adjoining properties, the windows
                  located on the western and southern building faces must:
                  a.   have a minimum window sill height or 1.5 metres above floor level;
                       or
                  b.   be fitted with translucent glazing; or
                  c.   be fitted with a fixed external screen.
            24.   The upper level balconies located on the southern facade of the apartment
                  building must include either balcony planter boxes, balustrading or fixed
                  external privacy screens, positioned in such a way to obscure direct views
                  into the habitable room windows or private open space areas of the
                  adjoining property.
                  Communal Recreation Area/s
            25.   Communal recreation area/s must be provided as shown on the approved
                  plans.
                  Safety and Security
            26.   All external lighting at entrances, pathways, emergency exits and other
                  external locations must not result in light shed beyond the boundaries of
                  the site and design and/or screened where necessary to prevent glare and
                  light disturbance to neighbouring properties.
            27.   Individual unit numbers must be clearly signed.
            28.   All pathways and land used for outdoor recreation must have grades not
                  exceeding 1 in 20, with paths having hard, slip resistant surfaces.
                  Site Access and Driveways
            29.   A sealed access driveway must be provided from Viewland Drive to all
                  parking and manoeuvring areas of the development. The works must be
                  undertaken in accordance with an Operational Works approval and must
                  include in particular:
                  a.   a driveway crossover generally in accordance with Council Standard
                       Drawing RS-051
                  b.   suitable safety measures to improve driver awareness of pedestrians
                       and enhance pedestrian safety.
                  Car Parking
            30.   A minimum of six (6) car parking spaces must be provided and marked on
                  the site and made available and accessible at all times. The works must be
                  undertaken in accordance with an Operational Works approval and must
                  include in particular:
                  a.   3 visitor parking spaces within the total, which are clearly marked for
                       that purpose and accessible at all times for visitor use
                  b.   2 staff parking spaces within the total, which are clearly marked for
                       that purpose
                  c.   1 disabled parking space/s within the total
                  d.   1 emergency vehicle bay within the total



                                                                                Page 6 of 16

Section 7

GENERAL COMMITTEE MEETING MINUTES                                               12 APRIL 2021


                  e.    dimensions, crossfalls and gradients in accordance with Australian
                        Standards AS/NZS2890.1:2004 and AS/NZS2890.6:2009
            31.   All car parking areas and access driveways must be maintained exclusively
                  for vehicle parking and manoeuvring and kept in a tidy and safe condition
                  at all times.
            32.   Directional signage must be provided to direct visitors to the car parking
                  spaces provided on site.
                  Stormwater Drainage
            33.   The site must be provided with a stormwater drainage system connecting
                  to a lawful point of discharge. The works must be undertaken in
                  accordance with an Operational Works approval and be generally in
                  accordance with drawing number Q20-004-C01 Revision F titled
                  Stormwater Drainage Layout Plan prepared by Neil McKenzie and
                  Associates Pty Ltd dated 11 March 2021. The operational works application
                  must include but not be limited to:
                  a.    Certification from the Geotechnical Engineer that supports the design
                        and makes specific comment regarding the proposed on-site
                        infiltration system and the swale drain
                  b.    Certification that states that if the works are carried out in accordance
                        with the design plans the development of the site will not create a
                        stormwater worsening on the adjoining downstream properties
                  This condition is imposed pursuant to s145 of the Planning Act 2016 being
                  non-trunk infrastructure.
                  Services
            34.   Unless otherwise stipulated by telecommunications legislation at the time
                  of construction, the development must be provided with all necessary
                  conduits, pits and pipes to accommodate the future connection of optic fibre
                  technology telecommunications.
            35.   Certification must be submitted to Council from all relevant service
                  providers (Energex, NBN and Unitywater) which certifies that the
                  development has met the requirements of this Decision Notice and all
                  applicable legislation at the time of construction.
                  Easements
            36.   Unless otherwise agreed in writing by the relevant service provider, any
                  public or third party infrastructure located on the subject site must be placed
                  within an easement registered against the title of the property.
            37.   All easements must be designed in accordance with the planning scheme
                  and granted at no cost to the Grantee. Where the Grantee is Council or a
                  service authority, the easement documentation must be in accordance with
                  the Grantee’s standard easement terms. Draft easement documentation
                  must be submitted to Council for endorsement.
            38.   All works must be kept clear of any existing or proposed easements on the
                  subject land, unless agreed otherwise in writing by the Grantee.
                  Geotechnical Stability
            39.   All works must be carried out generally in accordance with the
                  recommendations contained in the Report on Geotechnical Investigation –
                  Project Number 95141.00 prepared by Douglas Partners dated January
                  2021 with the following additions:



                                                                                  Page 7 of 16

Section 8

GENERAL COMMITTEE MEETING MINUTES                                               12 APRIL 2021


                  a.    The report must be amended to include specific reference to the
                        proposed on-site infiltration system and the proposed swale drain;
                  b.    Certification that states that if the works are carried out in accordance
                        with the report the development of the site will not:
                        a.    adversely impact on the stability of the subject site or
                        b.    adversely impact on the stability of any adjoining land and/or
                              structure erected on the adjoining land
                  The report incorporating the above amendments must be resubmitted to
                  Council as part of any subsequent Development Permit for Operational
                  Works*.
                  *(Refer to Advisory Note)
            40.   Prior to the commencement of the use certification must be submitted to
                  Council from a qualified person* which certifies that the development has
                  been constructed in accordance with the approved Geotechnical Report for
                  the development and that the development will remain stable in the long
                  term.
                  *(Refer to advisory Note)
                  Earthworks and Retaining Walls
            41.   All earthworks must be undertaken in accordance with an Operational
                  Works approval, and contained entirely within the subject site unless
                  written permission from the respective landowner(s) is provided to Council.
            42.   All earthworks and associated retaining structures/batters/anchors must be
                  contained entirely within the subject site unless written permission from the
                  respective landowner(s) is provided to Council. All earthworks must be
                  undertaken in accordance with the provisions of Australian Standard
                  AS3798: Guidelines on Earthworks for Commercial and Residential
                  Developments.
            43.   Where the development involves excavation or filling over, or adjacent to,
                  drainage, water supply or sewerage infrastructure, all access chamber
                  surface levels must be adjusted to provide a freeboard of 100mm above
                  the finished ground surface level.
            44.   All retaining walls must be designed and constructed in accordance with
                  the planning scheme and must be certified by an RPEQ where exceeding
                  1.0m in height. All retaining walls that are publicly accessible and exceed
                  1.0m in height must be fitted with a commercial grade safety fence.
                  Damage to Services and Assets
            45.   Any damage caused to existing services and assets as a result of the
                  development works must be repaired at no cost to the asset owner at the
                  following times:
                  a.    where the damage would cause a hazard to pedestrian or vehicle
                        safety, immediately; or
                  b.    where otherwise, upon completion of the works associated with the
                        development.
                  Any repair work which proposes to alter the alignment or level of existing
                  services and assets must first be referred to the relevant service authority
                  for approval.




                                                                                  Page 8 of 16

Section 9

GENERAL COMMITTEE MEETING MINUTES                                             12 APRIL 2021


                  Stormwater Quality
            46.   The development must include a stormwater quality treatment system
                  designed to achieve 80% reduction in Total Suspended Solids, 60%
                  reduction in Total Phosphorous, and 45% reduction in Total Nitrogen
                  compared to an unmitigated scenario, prior to discharge from the site.
            47.   The stormwater quality treatment system must be in accordance with an
                  Operational Works approval for stormwater drainage and, the Queensland
                  Urban Drainage Manual. The application for Operational Works Approval
                  must demonstrate that:
                  47.1. all runoff can be filtered via vegetated areas prior to discharge from
                        the site.
                  47.2. pollutant reduction predicted for the stormwater quality treatment
                        train is designed in accordance with the Water by Design MUSIC
                        modelling guidelines (Version 1) 2010.
                  47.3. Detail design plans for the stormwater treatment train, and submitted
                        for the Operational Works approval, demonstrate the size of water
                        quality improvement features are consistent with the MUSIC model,
                        and are visually integrated into the development in accordance with
                        the Water by Design Bio-retention Technical Design guidelines
                        (Version 1.1) October 2014.
                  47.4. Any necessary retaining walls within bio retention basins must not
                        exceed 0.8m in height. The operational works approval application
                        must detail proposed rock finishing on any retaining walls, and these
                        approved finishes shall be maintained for the life of the development.
                        Raw finished concrete block retaining walls will not be approved.
                  47.5. The application for operational works approval must include the
                        design for educational signage to be included within/alongside the
                        bio-retention basin. Signage must follow a green and white colour
                        pallet and state “This bio retention basin cleans stormwater runoff
                        prior to its discharge to The Noosa River”.
                  47.6. Stormwater detention must be included in the stormwater treatment
                        train design, and maintained to facilitate for stormwater flows
                        discharging from the development to be consistent with pre-
                        development characteristics.
                  47.7. Stormwater discharges are provided with a free draining outlet and
                        connect to a lawful point of discharge in accordance with PSP6
                        Engineering Design Standards - Roads, drainage and earthworks
            48.   All stormwater quality treatment devices must be maintained in accordance
                  with the Water by Design (2012) - Maintaining Vegetated Stormwater
                  Assets (Version 1). A copy of this document must be retained on the site
                  together with the approved Operational Works drawings for the stormwater
                  quality treatment system and a detailed life cycle costing of the system
                  attached as an addendum. Records of all maintenance activities
                  undertaken must be kept and made available to Council upon request.
            49.   Any proposed Community Management Statement required for the
                  development must include the Water by Design (2012) – Maintaining
                  Vegetated Stormwater Assets (Version 1) document and must include the
                  full cost of maintaining the system in accordance with that document.




                                                                                Page 9 of 16

Section 10

GENERAL COMMITTEE MEETING MINUTES                                                   12 APRIL 2021


                    Construction Traffic Management Plan
              50.   A Construction Management Plan must be submitted with the Operational
                    Works application and must address the following:
                    a.     traffic management during all aspects of the construction phase
                           including:
                           i.     a Traffic Management Control Plan in accordance with the
                                  Manual of Uniform Traffic Control Devices (MUTCD) detailing
                                  all temporary signage and traffic control measures prior to
                                  construction
                           ii.    maintenance of safe pedestrian access for the areas affected
                                  by the works during and after daily construction has ceased
                           iii.   proposed fencing to the site during the construction phase of
                                  the development
                           iv.    approval of the Traffic Management Control Plan by the
                                  Department of Transport and Main Roads (DTMR) for any
                                  works on State controlled roads
                           v.     provision for worker car parking
                    b.     maintenance and protection of water quality and existing drainage
                           lines through the construction site, through the implementation of
                           appropriate erosion and sediment control measures
                    c.     works programme identifying key components of the works and their
                           respective durations
                    d.     establishment of a communication protocol with the general public,
                           adjoining owners, emergency services and local businesses to
                           advise of agreed construction times, impacts on traffic, services and
                           other relevant issues.
                    e.     Include a post out to the local residents and businesses advising of
                           the proposed development, the expected time frames and the site
                           contact details.
                    f.     Include signage in prominent locations on the boundaries of the site
                           advising of the proposed development, the expected time frames and
                           the site contact details.
                    g.     identification of complaint management procedures including:
                           i.     contact details for the on-site manager
                           ii.    dispute resolution procedures
                    h.     details on the location of external fill sites/sources, the haulage route,
                           type of vehicle to be utilised during filling operations and frequency
                           of usage. NB any damage to the existing road system as a result of
                           haulage operations shall be fully repaired at the applicant’s expense
        B.    Note the report is provided in accordance with Section 63(5) of the Planning Act
              2016.
        C.    Request the Chief Executive Officer to investigate the existing traffic and car
              parking concerns in Viewland Drive, Noosa Heads raised by residents in their
              submissions to Application No. MCU20/0128 for a Residential Care Facility at 32
              Viewland Drive, Noosa Heads.
                                                                            Carried unanimously.
        Cr Stewart re-joined the meeting.


                                                                                     Page 10 of 16

Section 11

GENERAL COMMITTEE MEETING MINUTES                                                         12 APRIL 2021


    2   PARK ROAD TEMPORARY PATH UPGRADE FURTHER INFORMATION
        The following material was presented to the meeting in relation to this item:
             Cr Wegener – map and images - refer to Attachment 1

        In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the
        following declaration to the meeting of a declarable conflict of interest in this matter:
        I, Cr Lorentson, inform the meeting that I have a declarable conflict of interest in this matter due
        to my relationship with Andrew and Cathryn St Baker who reside in Park Road adjacent to
        where the pathway is located. My family have holidayed once with Andrew and Cathryn St
        Baker, my husband is close personal friends with Andrew St Baker and one of my election signs
        was located at Thomas Surfboards and Andrew St Baker is a joint owner of that business. As
        a result of my conflict of interest I will now leave the meeting room while the matter is considered
        and voted on.

        In accordance with Chapter 5B of the Local Government Act 2009, Cr Wegener provided the
        following declaration to the meeting of a declarable conflict of interest in this matter:
        I, Cr Wegener inform the meeting that I have a declarable conflict of interest in this matter due
        to my association with Andrew St Baker who owns a property in Park Road, adjacent to the
        where the pathway is located. Andrew St Baker contacted me in May 2020 about the pathway
        in question which runs on the northern edge of his property. I went to meet with him and looked
        at the path and he told me the history of his dealings with Council. I contacted the Project
        Officer and passed on Mr. St Baker’s concerns. Later, I informally met the Project Officer on
        the boardwalk and, I believe, he told me that it will eventually come before Council. I have a
        perceived association with Mr. St Baker as I am a surfboard manufacturer and he is an owner
        of Thomas Surfboards and the Thomas Factory. I believe Mr. St Baker has had a fantastic
        influence on manufacturing in Noosa. In Council I have often congratulated the Thomas Factory
        and I have discussed the emerging Enterprise Business Zones which Mr. St Baker supports.
        During the election campaign Mr. St Baker allowed me to put an election core flute at the
        Thomas Surfboard Factory. I occasionally meet Mr. St Baker in the surf and have had two
        discussions on the Noosa Biosphere, the history of Noosa and the Bring Back the Fish
        campaign at his house, which is, obviously, right above the surf break. Although I have a
        declarable conflict of interest, I do not believe a reasonable person could have a perception of
        bias because I believe I do not have a close personal relationship with Mr St Baker. Therefore,
        I will choose to remain in the meeting room. However, I will respect the decision of the meeting
        on whether I can remain in and participate in the decision.


        Committee Resolution
        Moved:          Cr Stockwell
        Seconded:       Cr Stewart
        That Council note the declarable conflict of interest by Cr Wegener and determine that it is in
        the public interest that Cr Wegener participates and votes on this matter because Council
        believes that Cr Wegener does not have a close personal relationship with Mr St Baker and
        therefore a reasonable person would trust that the final decision is made in the public interest.
                                                                                   Carried unanimously.
        (Cr Wegener did not vote on the above motion)




                                                                                           Page 11 of 16

Section 12

GENERAL COMMITTEE MEETING MINUTES                                                           12 APRIL 2021


           Committee Recommendation
           Moved:              Cr Stockwell
           Seconded:           Cr Jurisevic
           That Council note the report by the Special Projects Coordinator to the Services &
           Organisation Committee Meeting dated 6 April 2021, providing further design
           information and approve an upgrade to the temporary path constructed as part of the
           previously completed Park Road Boardwalk project to a permanent pathway, with
           funding to be sourced when available at a future budget review.

           For:         Crs. Stockwell, Wilkie and Jurisevic
           Against:     Crs. Wegener, Finzel and Stewart

                                                            Carried on the casting vote of the Chair.
           Cr Lorentson re-joined the meeting.



The meeting adjourned at 11.40am.

The meeting resumed at 11.47am.




6    REPORTS DIRECT TO GENERAL COMMITTEE


     3     PROPOSED LEASE - SHOP 8, SUNRISE BEACH SHOPPING CENTRE
           In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the
           following declaration to the meeting of a declarable conflict of interest in this matter:
           I, Cr Lorentson, inform the meeting that I have a declarable conflict of interest in this matter as
           my children are both casual employees at Café Le Monde and El Capitano which I believe are
           also owned or part owned by the Director of Tanglewood Company Pty Ltd, Ryan Taylor. In
           addition, during the 2020 election campaign I had election material on display at Café Le Monde.
           Although I have a declarable conflict of interest, I do not believe a reasonable person could
           have a perception of bias because I believe I do not have a close personal relationship with Mr
           Taylor. Therefore, I will choose to remain in the meeting room. However, I will respect the
           decision of the meeting on whether I can remain and participate in the decision.
           Committee Resolution
           Moved:          Cr Wilkie
           Seconded:       Cr Stewart
           That Council note the declarable conflict of interest by Cr Lorentson and determine that it is in
           the public interest that Cr Lorentson participates and votes on this matter because Council
           believes that Cr Lorentson does not have a close personal relationship with Mr Taylor and
           therefore a reasonable person would trust that the final decision is made in the public interest.
                                                                                     Carried unanimously.
           (Cr Lorentson did not vote on the above motion)




                                                                                             Page 12 of 16

Section 13

GENERAL COMMITTEE MEETING MINUTES                                                 12 APRIL 2021


            Committee Recommendation
            Moved:           Cr Stewart
            Seconded:        Cr Wilkie
            That Council note the report by the Property Advisor – Commercial Property to the
            General Committee Meeting dated 12 April 2021 regarding the lease of Shop 8,
            Sunrise Neighbourhood Shopping Centre and:
            A.   Agree to enter a commercial lease of the premises to Tanglewood Company Pty
                 Ltd, for a five (5) year term, as generally outlined in the report;
            B.   Agree to an initial rent-free period of 6 months; and
            C.   Authorise the CEO to award up to 4 subsequent lease extensions each of 5
                 years, subject to the lessee complying with the terms of the lease.
                                                                          Carried unanimously.


     4      BUDGET REVIEW 3 (BR3) FOR THE 2020/21 FINANCIAL YEAR
            Committee Recommendation
            Moved:           Cr Jurisevic
            Seconded:        Cr Lorentson
            That Council note the report by the Manager Financial Services to the General
            Committee Meeting dated 12 April 2021 and approve the proposed changes to the
            budget for the 2020/21 financial year as outlined in the revised Budget Financial
            Statements attached to the report.
                                                                        Carried unanimously.



     5      FINANCIAL PERFORMANCE REPORT – MARCH 2021
            Committee Recommendation
            Moved:           Cr Jurisevic
            Seconded:        Cr Stockwell
            That Council note the report by the Manager Financial Services to the General
            Committee Meeting dated 12 April 2021 outlining March 2021 year to date financial
            performance against budget, including performance against key financial sustainability
            indicators.
                                                                          Carried unanimously.




7    CLOSED SESSION

     Nil.




The meeting closed at 12.30 pm.



                                                                                   Page 13 of 16

Section 14

GENERAL COMMITTEE MEETING MINUTES    12 APRIL 2021


                                    ATTACHMENT 1




                                      Page 14 of 16

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Section 15

GENERAL COMMITTEE MEETING MINUTES   12 APRIL 2021




                                    Page 15 of 16

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Section 16

GENERAL COMMITTEE MEETING MINUTES   12 APRIL 2021




                                    Page 16 of 16

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