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2021-01-21 Ordinary Meeting Agenda
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AGENDA
Ordinary Meeting
Thursday, 21 January 2021
commencing at 5pm
Council Chambers, 9 Pelican Street, Tewantin
Crs Clare Stewart (Chair), Karen Finzel, Joe Jurisevic, Amelia Lorentson,
Brian Stockwell, Tom Wegener, Frank Wilkie
“Noosa Shire – different by nature”
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Full text of the other 25 sections
Section 2
ORDINARY MEETING AGENDA 21 JANUARY 2021
TABLE OF CONTENTS
ITEM PAGE
1 ATTENDANCE & APOLOGIES 3
2 CONFIRMATION OF MINUTES 3
3 MAYORAL MINUTES 3
4 PETITIONS 3
5 NOTIFIED MOTIONS 3
6 PRESENTATIONS 3
7 DEPUTATIONS 3
8 CONSIDERATION OF COMMITTEE REPORTS 4
1 GENERAL COMMITTEE MEETING REPORT – 18 JANUARY 2021 4
9 ORDINARY MEETING REPORTS 11
1. T000018 PEREGIAN BEACH COMMUNITY HOUSE AND GREENSPACE
CONTRACT AWARD 11
10 CLOSED SESSION 26
11 PUBLIC QUESTION TIME 26
12 NEXT MEETING 26
13 MEETING CLOSURE 26
Page 2 of 26
Section 3
ORDINARY MEETING AGENDA 21 JANUARY 2021
1 ATTENDANCE & APOLOGIES
2 CONFIRMATION OF MINUTES
The Minutes of the Ordinary Meeting held on 17 December 2020 be received and confirmed.
3 MAYORAL MINUTES
4 PETITIONS
5 NOTIFIED MOTIONS
Nil.
6 PRESENTATIONS
Nil.
7 DEPUTATIONS
Nil.
Page 3 of 26
Section 4
ORDINARY MEETING AGENDA 21 JANUARY 2021
8 CONSIDERATION OF COMMITTEE REPORTS
1 GENERAL COMMITTEE MEETING REPORT – 18 JANUARY 2021
ATTENDANCE & APOLOGIES
COUNCILLORS
Cr Frank Wilkie (Chair)
Cr Karen Finzel
Cr Joe Jurisevic
Cr Amelia Lorentson
Cr Clare Stewart
Cr Brian Stockwell
Cr Tom Wegener
EXECUTIVE
B de Chastel, Chief Executive Officer
A Dow, Acting Director Environment and Sustainable Development (for reports 1-6 and 11)
M Shave, Director Corporate Services (for report 9)
B O’Connor, Acting Director Infrastructure Services (for report 7)
K Contini, Director Community Services (for report 8)
COMMITTEE RECOMMENDATIONS TO COUNCIL
1 NOOSA BIOSPHERE RESERVE FOUNDATION 2019 20 ANNUAL REPORT
That Council note the report by the Environmental Services Manager to the General
Committee Meeting dated 18 January 2021 and note the 2019/20 Annual Report and
audited Financial Statement received from the Noosa Biosphere Reserve Foundation as
provided at Attachments 1 and 2.
2 NOOSA RIVER PLAN CONSULTATION & NOOSA RIVER STAKEHOLDER
ADVISORY GROUP
That Council note the report by the Environment Services Manager and Environment
Officer (Rivers and Coast) to the General Committee Meeting dated 18 January 2021
and defer consideration of the matter to the Ordinary Meeting dated 21 January 2021 to
enable Councillors to have further consideration of the Draft Terms of Reference.
3 DRAFT COASTAL HAZARDS ADAPTATION PLAN (CHAP) FOR COMMUNITY
CONSULTATION
In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the
following declaration to the meeting of a prescribed conflict of interest in this matter:
I, Cr Lorentson, inform the meeting that I have a prescribed conflict of interest in this matter as
my brother, Gabriel Cerasani, owns a property at Beaches Estate, Sunrise Beach which is one of
the properties identified as `at risk' under the CHAP. As a result of my conflict of interest, I will
now leave the meeting room while the matter is considered and voted on.
In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell provided the
following declaration to the meeting of a prescribed conflict of interest in this matter:
I, Cr Stockwell, inform the meeting that I have a prescribed conflict of interest in this matter as I
am the owner of Lot 45 Noosa Lakes resort at 3 Hilton Terrace, Tewantin. The draft Coastal
Hazards Adaptation Plan identifies that, "riverine areas including Noosaville and Tewantin will be
Page 4 of 26
Section 5
ORDINARY MEETING AGENDA 21 JANUARY 2021
most affected by periodic storm tide inundation and permanent sea level rise." p.7 and further the
property is mapped in Figure 5 which relates to the potential inundation resulting from sea levels
rise. In particular the plan suggests, "low lying areas will be exposed to more frequent inundation
under everyday conditions and also with storm tides" p.15. At best this means that access to the
property will be more frequently inundated and actions and investigations are envisaged to adapt
to this increased risk from climate change. As such I stand to benefit more from the
recommendations in the draft plan than the majority of residents in the Shire. As a result of my
conflict of interest, I will now leave the meeting room while the matter is considered and voted on.
That Council note the report by the Principal Strategic Planner and Program Coordinator
Climate Change Adaptation to the General Committee Meeting dated 18 January 2021
and
A. Approve the draft Coastal Hazards Adaptation Plan and supporting information for
the purpose of community consultation, as provided in Attachments 1 - 4;
B. Approve the Community Engagement and Communications Plan, as provided in
Attachment 5; and
C. Note that updates have been made to the coastal hazard mapping of erosion for
beachfront areas between Peregian Beach and Sunshine Beach and that this
updated mapping has been made available to the public through Council’s online
mapping via Council’s website.
4 MCU20/0097 APPLICATION FOR A DEVELOPMENT PERMIT FOR MATERIAL
CHANGE OF USE FOR SHORT TERM ACCOMMODATION AT 1/27 HILL STREET,
SUNSHINE BEACH
That Council note the report by the Coordinator Planning to the General Committee
Meeting dated 18 January 2021 regarding Application No. MCU20/0097 for a
Development Permit for Material Change of Use - Short-term accommodation situated
at 1/27 Hill St, Sunshine Beach and:
A. Approve the application in accordance with the following conditions:
PLANNING
When Conditions must be Complied With
1. Unless otherwise stated, all conditions of this Decision Notice must be
complied with prior to the use commencing, and then compliance maintained
at all times while the use continues.
Approved Plans
2. Development undertaken in accordance with this approval must generally
comply with the approved plans of development. The approved plans are
listed in the following table unless otherwise amended by these conditions.
Plan No. Rev. Plan/Document Name Date
18-076 - 04 4 Proposed Ground Floor Plan prepared by ICON 03.05.2019
Building Design as annotated by Council
18-076 - 05 4 Proposed First Floor Plan prepared by ICON 03.05.2019
Building Design as annotated by Council
18-076 - 06 4 Elevations prepared by ICON Building Design 03.05.2019
as annotated by Council
18-076 - 07 4 Elevations prepared by ICON Building Design 03.05.2019
as annotated by Council
Currency
3. This development approval lapses if the use has not happened by 21
Page 5 of 26
Section 6
ORDINARY MEETING AGENDA 21 JANUARY 2021
January 2027, unless an application to extend the currency period is
approved by Council.
Nature and Extent of Approved Use
4. The total number of bedrooms on the site must not exceed 2.
5. No more than 4 guests may occupy the premises at any time.
6. All outdoor areas, including balconies, decks, pool and the like, must not be
used after 10pm each night except that in relation to the pool, it must not be
used after 9pm each night.
7. The premises must not be used as a party house, with no events, functions
or parties (e.g. bucks parties, hen’s parties, raves, or wedding receptions for
example) permitted on site.
Amenity
8. The operation of the approved use must not detrimentally affect the
residential amenity (including but not limited to noise, overlooking, light spill
or odour) enjoyed by surrounding residents or cause a nuisance, including a
noise nuisance.
Car Parking
9. Existing car parking on site, as detailed on the approved plans, must be
maintained and kept available for users of the short term accommodation.
10. All car parking areas and access driveways must be maintained exclusively
for vehicle parking and manoeuvring and kept in a tidy and safe condition at
all times.
Waste Management
11. Waste storage and disposal facilities must be provided in accordance with
Planning Scheme Policy 9, Waste Management, including an external
imperviously paved area correctly sized for all refuse and recycling
containers and suitably screened from public places and neighbouring
properties.
12. Waste containers must:
a. At all times be regularly cleaned and maintained in a clean, tidy,
sanitary and hygienic condition.
b. Be placed on the kerb side frontage of the premises, for the collection
of general waste from the container; and
c. Not be placed on the kerb side frontage for longer than 24 hours before
or after the scheduled collection day for the collection of waste in the
container.
Contact Person
13. Prior to the commencement of the use written confirmation must be provided
to Council confirming:
a. the name and telephone number of the contact person (which may
include the name and contact details of an individual, letting agency,
property manager, security firm or the like) for the purposes of the
operation of the short stay letting at the premises; and
b. that the contact person is available 24 hours a day, 7 days a week; and
c. that the contact person resides within 20 minutes travel time (by
vehicle) of the premises; and
Page 6 of 26
Section 7
ORDINARY MEETING AGENDA 21 JANUARY 2021
d. that the contact person is to be responsible for the supervision and
management of the premises, including addressing complaints about
the use of the premises for short stay letting and visitor queries.
14. A sign must prominently and permanently display in letters and numbers not
less than 50mm in height, a current up to date written notice detailing the
contact person’s phone number, and a statement that the contact person is
responsible for the supervision and maintenance of the premises. The sign
must not exceed 0.2m2, be displayed at the front of the premises and be
visible to members of the public at all times.
Code of Conduct
15. A code of conduct must be developed and provided to all users and
occupants of the short term accommodation, including any website or social
media used to promote the use of the premises for short term
accommodation.
16. The code of conduct must advise all users of the premises:
a. That the use of the premises must not:
i. detrimentally affect the residential amenity (including but not
limited to noise, overlooking, light spill or odour) enjoyed by
residents in the vicinity of the premises; or
ii. cause a nuisance (including a noise nuisance);
iii. display unacceptable behavior including:
a. loud aggressive behaviour;
b. yelling, screaming, arguing; or
c. excessively loud cheering, clapping and singing.
iv. create a level of noise above the acceptable levels described by
Queensland Government legislation for environmental protection
(noise).
b. That a user of the premises must not sleep or camp on the premises in
a tent, caravan, campervan or similar facility.
c. That each vehicle used by an user of the premises must:
i. be stored in a manner that does not cause a nuisance or
inconvenience to adjoining premises; and
ii. be parked within the parking facilities at the premises where
provided.
d. That each user of the premises must store general waste (including the
separation of recyclable waste) produced as a result of the ordinary
use or occupation of the premises in a waste container.
e. That each user of the premises must ensure that the premises,
including the grounds of the premises, are kept in a safe and tidy
condition.
f. That pets occupying the premises must be managed and not cause a
nuisance (including a noise nuisance).
g. The nature and extent of the approved use as detailed in conditions
numbers 4 to 7 of this development approval.
17. The Code of Conduct must be displayed in a prominent location at the
premises so that it can be viewed by guests.
Page 7 of 26
Section 8
ORDINARY MEETING AGENDA 21 JANUARY 2021
Complaints Management
18. The contact person must maintain a record of all complaints received,
identifying how each complaint has been resolved or addressed within a
reasonable time.
19. The contact person must respond to all complaints within 30 minutes of
notification of a complaint.
20. The contact person, must keep and maintain a register of the use of the
premises for short stay letting or home hosted accommodation, and record
in the register, each of the following:
a. on each occasion on which the premises are used, or occupied, for
short stay letting or home hosted accommodation on a commercial
basis:
i. the number of adults who are users of the premises; and
ii. the number of minors, an individual who is under 18, who are
users of the premises.
b. the dates when each person’s use, or occupation, of the premises for
short stay letting or home hosted accommodation began and ended.
21. The contact person, must make available, for inspection by Council, within 5
business days of receipt of a written request given at any time, each of:
i. the written record of complaints referred to in condition 18; and
ii. the register referred to in condition 20
B. Note the report is provided in accordance with Section 63(5) of the Planning Act
2016.
C. Include the following advisory note on the Decision Notice:
1. It is the responsibility of the owner and the identified contact person to
operate the short term accommodation in compliance with the development
approval conditions at all times. Should the development approval conditions
not be met Council may issue an Infringement and/or take action under the
Planning Act 2016 to enforce compliance.
5 MCU20/0111 DEVELOPMENT APPLICATION FOR EXTENSION TO FOOD & DRINK
OUTLET & SHOP AT 2 PARKYN CT, TEWANTIN
That Council note the report by the Manager Development Assessment to the General
Committee Meeting dated 18 January 2021 regarding Application No. MCU20/0111 for
a Development Permit for Material Change of Use – Extension to Food & Drink Outlet
and Shop situated at 2 Parkyn Ct Tewantin and:
A. Approve the application in accordance with the following conditions:
When Conditions must be Complied With
1. Unless otherwise stated, all conditions of this Decision Notice must be
complied with prior to the use commencing, and then compliance maintained
at all times while the use continues.
Approved Plans
2. Development undertaken in accordance with this approval must generally
comply with the approved plans of development. The approved plans are
listed in the following table unless otherwise amended by these conditions.
Page 8 of 26
Section 9
ORDINARY MEETING AGENDA 21 JANUARY 2021
Plan No. Rev. Plan/Document Name Date
2260-A01 B Existing and Proposed Site Layouts 3/06/20
2260-A02 B Floor & Roof Demolition Layouts 3/06/20
2260-A03 B Proposed Floor & Roof Layouts 3/06/20
2260-A04 B Elevations 3/06/20
2260-A05 B Sections A-A & B-B 3/06/20
2260-A01 B Existing and Proposed Site Layouts 3/06/20
2260-A01 A Existing and Proposed Site Layouts 29/10/20
2260-A02 A Demolition Plan & Proposed Roof Plan 29/10/20
2260-A03 A Sections A-A & Roof Detail 29/10/20
3. The existing car parking spaces must be maintained on site and made
available and accessible at all times.
4. All landscaping works must be maintained in accordance with an approved
design for the life of the development, and in a manner that ensures, healthy,
sustained and vigorous plant growth. All plant material must be allowed to
grow to full form and be refurbished its life expectancy is reached.
Currency Period
5. This development approval lapses if the use has not happened by 21
January 2027, unless an application to extend the currency period is
approved by Council.
B. Find the following matters relevant to the assessment and sufficient reason to
approve the application:
1. The proposal will not result in any increase in scale and intensity of
commercial operations on the Noosa River.
2. The proposal remains consistent with the intent for the site to operate as a
marina with ancillary type business uses and food and drink outlets.
C. Note the report is provided in accordance with Section 63(5) of the Planning Act
2016.
6 PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY
That Council note the report by the Development Assessment Manger to the General
Committee Meeting dated 18 January 2021 regarding planning applications that have
been decided by delegated authority.
7 PATHWAYS AND BOARDWALKS ASSET MANAGEMENT PLAN
That Council note the report by the Acting Director Infrastructure Services to the General
Committee Meeting dated 18 January 2021 and approve the Pathways and Boardwalks
Asset Management Plan (provided as Attachment 1 to the report) as a document that
specifies the activities, resources and asset classes to achieve Noosa Council’s asset
management objectives.
8 REGIONAL ARTS DEVELOPMENT FUND (RADF) - GRANT RECOMMENDATIONS
2020-21
In accordance with Chapter 5B of the Local Government Act 2009, Cr Wilkie provided the
following declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Wilkie inform the meeting that I have a declarable conflict of interest in this matter as grant
applicant Tania Nash is a personal friend. As a result of my conflict of interest I will now leave the
meeting room while the matter is considered and voted on.
In accordance with Chapter 5B of the Local Government Act 2009, Cr Jurisevic provided the
following declaration to the meeting of a declarable conflict of interest in this matter:
Page 9 of 26
Section 10
ORDINARY MEETING AGENDA 21 JANUARY 2021
I, Cr Jurisevic inform the meeting that I have a declarable conflict of interest in this matter as I
have performed as an amateur in theatre productions in the region produced by Jally Productions
who are a grant applicant. Although I have a declarable conflict of interest, I do not believe a
reasonable person could have a perception of bias because I believe I do not stand to receive a
personal benefit or loss in relation to this matter. Therefore, I will choose to remain in the meeting
room. However, I will respect the decision of the meeting on whether I can remain and participate
in the decision.
That Council note the report by the Community Development Manager to the General
Committee Meeting dated 18 January 2021 and approve the Regional Arts Development
Fund recommendations for 2020/21 as outlined in Attachment 1 to the report.
9 FINANCIAL PERFORMANCE REPORT - DECEMBER 2020
That Council note the report by the Manager Financial Services to the General
Committee Meeting dated 18 January 2021 outlining December 2020 year to date
financial performance against budget, including performance against key financial
sustainability indicators.
10 APPOINTMENT OF EXTERNAL MEMBER TO COUNCILS AUDIT AND RISK
COMMITTEE
That Council note the report by the Chief Executive Officer to the General Committee
Meeting dated 18 January 2021 in relation to the vacancy for an external member on
Council’s Audit and Risk Committee and:
A. Thank Scott Williams for his outstanding contribution to the Audit and Risk
Committee in his capacity as the Chairperson of that committee for the past 6 ½
years;
B. Appoint Tim Cronin as the external Chairperson of the Audit and Risk Committee
for a term of 3 years; and
C. Appoint Kerry Phillips as an external member of the Audit and Risk Committee for
a term of 2 years.
11 ENVIRONMENT LEVY PROPOSED
LAND PURCHASE
That Council note the report by the Principal Environment Officer to the General
Committee Meeting dated 18 January 2021 and:
A. Authorise the CEO to enter into a contract of sale with the owner of the two lots
detailed in the report for a price not exceeding the amount set out in the valuation
report with the funding for that purchase to be funded from the Environment Levy;
and
B. Remove the confidentiality in relation to this report upon the signing of a contract
to purchase.
Committee Recommendation
That the report of the General Committee dated 18 January 2020 be received and the
recommendations therein be adopted except where dealt with by separate resolution.
Page 10 of 26
Section 11
ORDINARY MEETING AGENDA 21 JANUARY 2021
9 ORDINARY MEETING REPORTS
1. T000018 PEREGIAN BEACH COMMUNITY HOUSE AND GREENSPACE
CONTRACT AWARD
Author: Director Community Services, Kerri Contini
Index ECM/ 46.02 - Council Owned Buildings / Properties
ECM/ Project and Contract/ T000018
Attachments 1. Design images
2. T000018 Evaluation Workbook
EXECUTIVE SUMMARY
This report provides a recommendation for the tender award to the preferred contractor for the
construction of the Peregian Beach community house, carpark and greenspace works.
RECOMMENDATION
That Council note the report by the Director Community Services to the Ordinary Meeting dated
21 January 2021 and award tender T000018 – for the construction of the Peregian Beach
Community House and Greenspace to Kane Constructions (Qld) Pty Ltd.
REPORT
1. Background
Between August and October 2018, Council received a combined $2.7 million of grant funding
from the Federal Government under the ‘Building Better Regions’ and the State Government
under the ‘Maturing the Infrastructure Pipeline Program’ to construct the third stage of the
Rufous Street Masterplan, which includes the two major elements of the new Peregian Beach
Community House and repurposing the existing community house to expand the Digital Hub.
To date the redevelopment of the Rufous Street precinct has consisted of the following stages:
Stage Description Year Status Cost
1 Land purchase and site 2014-15 Completed $1M
preparations
2 Masterplan for the Rufous St 2016-18 Completed $4M
precinct, design and
construction of Rufous Street,
Digital Hub and car parking
3 Planning, Design and 2019-22 Community House & $5.2M
construction of New community Greenspace -
house, Digital Hub expansion, Procurement (This report)
additional car parking and Digital Hub expansion -
greenspace Design phase.
Carpark - completed
Total $10.2M
Once all of Stage 3 is constructed, a total $10.2M of Council, State and Federal Government
funding will have been invested into the Rufous Street precinct.
Council previously tendered the project as a design and construct project as “RUFOUS
STREET COMMUNITY HOUSE (STAGE 3) AND CAR PARK, CONTRACT NO. 1819T084”
Page 11 of 26
Section 12
ORDINARY MEETING AGENDA 21 JANUARY 2021
and following Council’s Ordinary Meeting dated 17 October 2019, executed the contract with
Peregian based contractor Ri-con Contractors on 28 October 2019.
On 20 January 2020, Council was advised without prior notice that Ri-con Contractors had
gone into liquidation. At this point the carpark was complete and the community house design
had commenced but was not complete. To enable the project to proceed, Council procured
the necessary design services to complete the designs and specifications and prepared a
traditional construct only tender.
2. Design
The design of Stage 3 is generally in accordance with the Rufous Street Masterplan, Material
Change of Use (MCU) approval MCU16/0044.01 and REC16/0009 and prepared in
consultation with the Peregian Beach Community House committee and Rufous Street Project
Control Group.
Specifically, the new community house design was developed to provide enduring, adaptable
and complementary community facilities that are suitable to the Peregian Beach location,
minimise energy use, and be in keeping with the Noosa Design Principles.
The community house scope includes:
130m2 Hall
40m2 Hire room
35m2 Meeting room
Office & reception
Under croft carpark – 23 spaces
Rooms for hire
Kitchen
Storerooms
Lift access
Landscaping
The Greenspace scope includes:
4000m2 of sculptured gardens
Playground
Footpaths
Turfed areas
Refer Attachment 1 – Design images.
3. Tender process
Council prepared and called for public tenders in accordance with the Local Government Act
2009. Tender T000018 was released via Vendor Panel on 19 August 2020, and also advertised
in Noosa Today on 21 August 2020 and online with Noosa News from 20 August 2020. The
tender closed on 22 September 2020 with four compliant submissions received.
4. Tender Assessment
The tender evaluation panel undertook an assessment of the following conforming tender
submissions, which are listed in alphabetical order:
Kane Construction (QLD) Pty Ltd
Midson Constructions (QLD) Pty Ltd
Murphy Builders Qld Pty Ltd
WAC & Co Pty Ltd
Two additional submissions were received and assessed as non-conforming and were not
considered.
The conforming tenderers were evaluated using the following criteria and weightings:
Page 12 of 26
Section 13
ORDINARY MEETING AGENDA 21 JANUARY 2021
PART A – Non price elements Weightings
Financial Capability and Resourcing 20%
Contract Experience and Capacity 10%
Methodology 5%
Quality 5%
Workplace Health and Safety 5%
Environment and Sustainability 5%
Contribution to Local Economy 10%
PART B – Price element Weightings
Price 40%
Note. Attachment 2 presents the evaluation outcome of the conforming submissions against
the above criteria.
The Tender evaluation panel completed the evaluation process and consider Kane
Constructions (Qld) Pty Ltd to be the most advantageous to Council, presenting the best value
for money.
Kane Construction (Qld) tender submission is most favourable based on their tender
demonstrating the following:
Full compliance with the tender requirements
Highest level of financial capability
A highly detailed methodology and programme identifying a thorough understanding of
the project
Highest level of experience delivering projects of a similar nature
The necessary resources and processes in place to deliver the project within the
specified timeframe
Certified Quality System
Certified Workplace Health and Safety systems
Economic benefits through strong local content
They scored highest for non-price criteria and scored highest on combined non-price and
price criteria
Refer Attachment 2 – T000018 Tender Evaluation Summary
5. Programme
The insolvency of Ri-con Contractors resulted in an estimated 12-month delay to the project.
The Community House building and Greenscape works are now forecast to be completed by
5 October 2021 subject to weather and other unforeseen delays.
Council has communicated the programme impacts with the Building Better Regions Funding
body who have acknowledged the impact and provided a revised Stage 3 project completion
date of 30 June 2022. The revised overall completion date is to include the Community House,
Greenspace and the Digital Hub expansion which is not included in this contract award scope.
Previous Council Consideration
Ordinary Meeting, 17 October 2019, Item 4, Page 8
That Council note the report by the Director Community Services to the Services &
Organisation Committee Meeting dated 8 October 2019 and award the tender 1819T084 – for
the Design and Construction of Rufous Street Community House (Stage 3) and Car Park to
Ri-con Contractors Pty Ltd.
Page 13 of 26
Section 14
ORDINARY MEETING AGENDA 21 JANUARY 2021
Finance
a. Capital costs
The below table identifies the estimated project capital costs of the Rufous St Stage 3 project
and details the community house and greenspace tendered elements.
Table 1. Rufous Street Stage 3 Capital Costs
Project Element Cost
Planning $265,482
Design $373,821
Approvals $25,150
Procurement $59,827
Construction
Water Main $116,373
Carpark $394,861
Community House and Greenspace
Ri-con Contractors D&C costs to date in Trust $174,545
Site costs to date (UXO, fencing, Unity water charges) $12,766
Kane Constructions (This contract) $3,039,764
Digital Hub Expansion $459,000
SUB TOTAL $4,996,761
5% Contingency on remaining works $193,474
TOTAL $5,190,776
TOTAL PROJECT BUDGET $5,213,994
b. Whole of life cost analysis
In accordance with Council’s internal policy, a detailed analysis of the expected operating,
maintenance, and depreciation for the Peregian Beach Community House and greenspace
infrastructure and services is under development. The methodology and analysis are well-
developed, with preliminary operating and maintenance cost forecasts developed to reflect
expected levels of service for the assets, along with consideration of more direct, fixed
operational costs (such as electricity, insurance, cleaning) that rely on recent experience with
similar Council infrastructure.
Specifically, the whole of life costing considers:
Annual operating costs – the ongoing costs required to keep the asset in operation.
Annual maintenance costs – the ongoing costs required to keep the asset at a desired
condition level.
Depreciation – consumption of assets and infrastructure over an estimated useful life.
Based on current estimated construction costs, the analysis is outputting annual maintenance
and operating costs in the vicinity of $250k per annum, with ongoing depreciation expense in
the vicinity of $150k per annum (with a detailed breakdown by asset type yet to be finalised).
Assuming a total future ongoing operating budget impact of $400k, this equates to a general
rate impact of approximately 0.8% that will be partially realised in the 2021/22 budget once the
project is completed and commissioned.
The analysis takes a conservative approach regarding operations and maintenance to ensure
that Council can appropriately and adequately consider financial sustainability impacts on
Council and the community.
A new lease is to be established with the Peregian Beach Community House that will consider
the new operational costs and any potential opportunities to offset.
Page 14 of 26
Section 15
ORDINARY MEETING AGENDA 21 JANUARY 2021
Risks & Opportunities
Finance Risks Mitigation
Council request for scope increases. This is to be mitigated through Project Control
Group and Capital Works Executive management
and limitation of client requested scope variations.
Community requests for scope changes Council acceptance of scope as awarded with
once construction commences and project intention of not increasing scope.
becomes publicly visible.
Geotechnical conditions give rise for Pre-tender geotechnical investigations, and
contractor claiming variation costs. contract conditions have mitigated much of this
risk
Contractor claims for variations based on This has been mitigated through the lump sum
changes required for design. contract and a fully detailed design with further
mitigation to be managed through the
Superintendent and Project Control Group.
Clashes with underground services give rise The contract conditions require full investigations
for contractor claiming variation costs. by the contractor before proceeding with work.
Pre-tender “Dial before you dig” report on the
entire site has concluded that the likelihood of
clashes is mitigated. This report is part of the
tender documents.
Contingency amount being insufficient This project has a contingency at 5%and is to be
mitigated through a review of saving options and
strict variation control.
Programme Risks Mitigation
There is the potential that the project is The site is to be managed to minimise lost time
delayed due to above average wet weather from weather. The site is predominantly free
forecast. draining sand and generally lower risk of effects of
wet weather. The project has contingency
measures to mitigate knock on effects to other
stages.
Covid causes impacts to labour and It is assumed that construction industry will remain
materials an essential service and impacts are not forecast
into the programme,
Resource risk The project has no unusual or specialist
construction resource requirement and presents a
low risk to the contractor. The utilisation of
Council’s Superintendent and appointment of an
external Project manager consultant overseen by
Council’s Project Manager mitigates the
resourcing risk for Council.
Structure construction takes longer than The contractor is well resourced with an ability to
allowed for. increase crews to reduce risk of delays.
Safety Risks Mitigation
This is a medium to low-risk project due to Kane Constructions have extensive experience at
the working at heights up to 8 metres above this scale and type of project and would be
ground, with relatively flat topography and appointed as the Principal Contractor responsible
adequate space for normal construction for all Workplace Health and Safety of the site.
activities Prior to construction commencing, workplace
health and safety and pedestrian and traffic
management plans will be required to be
Page 15 of 26
Section 16
ORDINARY MEETING AGENDA 21 JANUARY 2021
Safety Risks Mitigation
submitted to Council for review. Regular audits on
contractor compliance with these approved plans
will be undertaken by Council throughout
construction.
Preschool, and community Traffic and Specific requirements for contractor to manage
pedestrians must share Rufous street with safety of pedestrians and traffic are included in the
construction vehicles and machinery contract conditions. Regular audits on contractor
operating and accessing the work site. compliance with these approved plans will be
undertaken by Council throughout construction.
Environmental Harm Risks Mitigation
Environmental harm risks are generally The contractor is to prepare an environmental
limited to any contaminants found during management plan, workplace health and safety
excavation such as acid sulphate soils or management plan and safe work method
previously discarded materials such as statements to manage risks.
asbestos and unexploded ordinance. A hold point will be established prior to excavation
and a risk-based approach for construction
methodology to ensure impacts are minimised.
Scope And Quality Risks Mitigation
Risk of not meeting project objectives To be managed through Superintendent and
Council staff reviews supported by specialist
consultants who developed the designs and
specifications.
Public Disruption and Council Mitigation
Reputation Risks
There is a risk that the proposed pedestrian Specific requirements for contractor to manage
and traffic management plans do not safety of pedestrians and traffic are included in the
provide an acceptable level of service during contract conditions. Regular audits on contractor
the construction period compliance with these approved plans will be
undertaken by Council throughout construction.
There will be regular contact with adjacent tenants
to review impacts as well as weekly review of
systems in place and seek opportunities to
improve wherever possible.
Noise may be a cause of disruption due to Specific requirements for contractor to manage
noise from plant and equipment. safety of pedestrians and traffic are included in the
contract conditions. Regular audits on contractor
compliance with these approved plans will be
undertaken by Council throughout construction.
Vibration Not expected to be of concern due to excavation in
soft soils. Specific requirements are included in the
conditions to ensure that adequate notification of
surrounding tenants is provided.
Amenity of the site reduced by construction Propose to appropriately screen construction
process and not acceptable for surrounding fencing and work areas.
tenants.
Page 16 of 26
Section 17
ORDINARY MEETING AGENDA 21 JANUARY 2021
Consultation
External Consultation - Community & Stakeholder
The stakeholders based in and around the Rufous St precinct including the community
organisations on-site have been provided periodic project updates. They have been informed
that tender submissions were called and that Council will be considering a report on the
evaluation of the tenders.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer X Director X Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 17 of 26
Section 18
ORDINARY MEETING AGENDA 21 JANUARY 2021
Attachment 1
Page 18 of 26
ORDINARY MEETING AGENDA 21 JANUARY 2021
Attachment 1
T000018eregian Beach Community House and Greenspace Contract Award
Att 1. Design Images
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Page 18 of 26Section 19
ORDINARY MEETING AGENDA 21 JANUARY 2021
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ORDINARY MEETING AGENDA 21 JANUARY 2021
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Page 19 of 26Section 20
ORDINARY MEETING AGENDA 21 JANUARY 2021
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ORDINARY MEETING AGENDA 21 JANUARY 2021
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Page 20 of 26Section 21
ORDINARY MEETING AGENDA 21 JANUARY 2021
Page 21 of 26
ORDINARY MEETING AGENDA 21 JANUARY 2021
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Page 21 of 26Section 22
ORDINARY MEETING AGENDA 21 JANUARY 2021
Page 22 of 26
ORDINARY MEETING AGENDA 21 JANUARY 2021
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Page 22 of 26Section 23
ORDINARY MEETING AGENDA 21 JANUARY 2021
Page 23 of 26
ORDINARY MEETING AGENDA 21 JANUARY 2021
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Page 23 of 26Section 24
ORDINARY MEETING AGENDA 21 JANUARY 2021
Page 24 of 26
ORDINARY MEETING AGENDA 21 JANUARY 2021
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Page 24 of 26Section 25
ORDINARY MEETING AGENDA 21 JANUARY 2021
Attachment 2
Page 25 of 26
ORDINARY MEETING AGENDA 21 JANUARY 2021
Attachment 2
T0000 18eregian Beach Community House and Greenspace Contract Award
Att 2. Evaulation Workbook
Final Evaluation
NOOSA SHIRECOUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
[comes ([ereeganconmentyiomeecermne
a
NAME OF TENDERER PRICE
(Contorming Tenders Onty) {excl of GST)
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fotal Fees (Pc) 40% $2,814,500 $3,035,765 $3,308,744 $222,627
Average Fees (Pew) $_.. $3,321,753
Price Score us 106 100 76
Normalised Price Score (Pr) 100 s4 37 ee
Weighted Price Score (Pw)
| Financia CapabiityAcsessmentPanes | Psion Title
‘The Contract Administrator confirms the above scores and ok
weightings ~ of this: evaluation ;
Page 25 of 26Section 26
ORDINARY MEETING AGENDA 21 JANUARY 2021
10 CLOSED SESSION
Nil.
11 PUBLIC QUESTION TIME
1 IAN HODGETTS
Q1: The Council effectively advised the State by letter dated 29 July 2020 from the Acting
CEO to the Executive Director DSDMIP, that the planning scheme amendments to
address coastal erosion would reduce the value of a limited number or properties along
the coast". Are these “to be” devalued properties, as identified by Council on 29 July
2020, in the following streets and if there are properties "to be" devalued in other streets,
please list those other streets: Seaview Tee, Arakoon Tce, The Esplanade, Stevens St,
Belmore Crs. Park Crs, Ross Crs, Tingira Crs, David Low Way (at Sunrise), Lorikeet
Drive, Pitta St?
Q2: What criteria did the Council use in identifying this limited number of properties? Was it
the Coastal Hazard line as at 2100; or 2070; or 2040 or at present?
12 NEXT MEETING
The next Ordinary Meeting will be held on 18 February 2021 at the Council Chambers,
9 Pelican Street, Tewantin commencing at 5pm.
13 MEETING CLOSURE
Page 26 of 26