Original source · versioned page text
2018-12-17 General Committee Agenda
Text sections have not been matched to the original PDF pages. Use the original document to check page numbers.
AGENDA
General Committee
Meeting
Monday, 17 December 2018
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Jess Glasgow, Ingrid Jackson,
Joe Jurisevic, Frank Pardon, Brian Stockwell, Tony Wellington
“Noosa Shire – different by nature”
See the original
The page text is free to read. Viewing or downloading an original file needs an account.
Log in to see the originalLog in to download the original file
Large file: the download may take up to a minute.
Searchable page text hides email addresses. Original files are unchanged and may show email addresses.
Full text of the other 43 sections
Section 2
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
ITEMS REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE -
1 51987.2951.01 - MINOR CHANGE TO A DEVELOPMENT APPROVAL FOR
ADDITIONS TO A DETACHED HOUSE TO INCLUDE A SWIMMING POOL, DECK
AND OTHER STRUCTURES SEAWARD OF THE COASTAL BUILDING LINE
SITUATED AT 42 SEAVIEW TERRACE, SUNSHINE BEACH
(Planning & Environment Committee Agenda, 11 December 2018, Item 2, Page 11)
Reason for referral – For further consideration
2 GAMBLING ALLIANCE REFORM GROUP
(Planning & Environment Committee Agenda, 11 December 2018, Item 4, Page 60)
Reason for referral – Significance of the issue
3 NOOSA FISHING FUTURES - A SUSTAINABLE FISHERIES DIRECTIONS PAPER
(Planning & Environment Committee Agenda, 11 December 2018, Item 5, Page 68)
Reason for referral – For further consideration
ITEMS REFERRED FROM SERVICES & ORGANISATION COMMITTEE -
4 2018-19 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - ENVIRONMENT
(Services & Organisation Committee Agenda, 11 December 2018, Item 6, Page 15)
Reason for referral – For further consideration
5 NOOSA FM LEASE AT THE J
(Services & Organisation Committee Agenda, 11 December 2018, Item 9, Page 24)
Reason for referral – For further consideration
6 PROPOSAL FOR LIVE VIDEO STREAMING OF COUNCIL MEETINGS
(Services & Organisation Committee Agenda, 11 December 2018, Item 13, Page 41)
Reason for referral – Significance of the issue
7 ROAD INFRASTRUCTURE ASSET MANAGEMENT PLAN
(Services & Organisation Committee Agenda, 11 December 2018, Item 16, Page 117)
Reason for referral – Significance of the issue
8 GUMTREE DRIVE PEDESTRIAN BRIDGE - LONG-TERM OPTIONS
(Services & Organisation Committee Agenda, 11 December 2018, Item 17, Page 123)
Reason for referral – For further consideration
Page 2 of 44
Section 3
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
REPORTS DIRECT TO GENERAL COMMITTEE 4
9 MCU16/0044.01 - REQUEST TO CHANGE AN EXISTING APPROVAL FOR
MATERIAL CHANGE OF USE FOR OFFICES, NEW COMMUNITY HOUSE,
RESTAURANT & SPORT AND RECREATION USES AND BOUNDARY
REALIGNMENT AT 253 & 255 DAVID LOW WAY AND 5-7 RUFOUS ST,
PEREGIAN BEACH 4
10 FINANCIAL PERFORMANCE REPORT - NOVEMBER 2018 20
11 NOOSA COUNCIL ORGANISATIONAL STRUCTURE AND POSITION
ESTABLISHMENT 30
CLOSED SESSION -
Page 3 of 44
Section 4
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
REPORTS DIRECT TO GENERAL COMMITTEE
9 MCU16/0044.01 - REQUEST TO CHANGE AN EXISTING APPROVAL FOR MATERIAL
CHANGE OF USE FOR OFFICES, NEW COMMUNITY HOUSE, RESTAURANT &
SPORT AND RECREATION USES AND BOUNDARY REALIGNMENT AT 253 & 255
DAVID LOW WAY AND 5-7 RUFOUS ST, PEREGIAN BEACH
DOCUMENT INFORM AT ION
Author Development Planner, Glen Conforti
Environment and Sustainable Development Department
Index ECM / Application / MCU16/0044.01
Attachments 1. Proposal Plans
APPLICATION DETAILS
Application No. MCU16/0044.01
Development Approval Development Permit for Material Change of Use of Premises -
Commercial Business Type 1 Office, Entertainment & Dining Business
Type 1 Food & Beverages, Wellbeing Type 2 - Social and Open
Space Type 1 Sport & Recreation
Applicant Noosa Council
Request Received On 12 November 2018
PROPERTY DETAILS
Property Address 253 & 255 David Low Way and 5-7 Rufous St, Peregian Beach
RP Description Lot 1 SP 215942
Lot 94 SP 137431
Lot 95 SP 137431
Land Area Lot 1 – 1208m²
Lot 94 – 6503m²
Lot 95 – 1812m²
Total - 9523m²
Existing Use of Land Lot 1 – Peregian Beach Community House
Lot 94 – Part of the carpark which services the Digital Hub and
Community House. The site of the new Community House
Lot 95 – Digital Hub
STATUTORY DETAILS
SEQRP Designation Urban Footprint
Locality Eastern Beaches
Zone Lots 1 & 95 - Community Services
Lot 94 – Open Space Recreation
Overlays Lot 94 - Natural Hazards Overlay-Low Potential Acid Sulfate Soils
Assessment Type Minor Change to Development Approval
Page 4 of 44
Section 5
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
RECOMMENDATION
That Council note the report by the Development Planner to the General Committee Meeting
dated 17 December 2018 regarding Application No. MCU16/0044.01 to make a minor change to
an existing approval for Commercial Business Type 1 Office, Entertainment & Dining Business
Type 1 Food & Beverages, Wellbeing Type 2 - Social and Open Space Type 1 Sport &
Recreation situated at 253 & 255 David Low Way and 5-7 Rufous St, Peregian Beach and:
A. Approve the change.
B. Amend condition 2 to read as follows:
2. Development undertaken in accordance with this approval must generally comply
with the approved plans of development. The approved plans are listed in the
following table unless otherwise amended by these conditions.
Plan No. Rev. Plan/Document Name Date
SD A Site Plan, prepared by Sparks Architecture
1.2
SD A Site Plan - Stage 1, prepared by Sparks Architecture
1.2.1
Community House
GC 10 01 Site and Roof, prepared by Flexure Architecture and 12 November
Urban Design 2018
GC 10 01 Ground, prepared by Flexure Architecture and Urban 12 November
Design 2018
GC 10 01 Basement, prepared by Flexure Architecture and Urban 12 November
Design 2018
GC 10 01 North Elev., prepared by Flexure Architecture and Urban 12 November
Design 2018
GC 10 01 West Elev., prepared by Flexure Architecture and Urban 12 November
Design 2018
GC 10 01 East Elev., prepared by Flexure Architecture and Urban 12 November
Design 2018
GC 10 01 Section 1, prepared by Flexure Architecture and Urban 12 November
Design 2018
GC 10 01 View 3, prepared by Flexure Architecture and Urban 12 November
Design 2018
GC 10 01 View 3, prepared by Flexure Architecture and Urban 12 November
Design 2018
Digital Hub
SD B1.1 Ground Floor Plan, prepared by Sparks Architecture
SD B1.2 First Floor Plan, prepared by Sparks Architecture
SD B1.3 Roof Plan, prepared by Sparks Architecture
SD B2.1 North Elevation, prepared by Sparks Architecture
SD B2.2 East Elevation, prepared by Sparks Architecture
SD B2.3 South Elevation, prepared by Sparks Architecture
SD B2.4 West Elevation, prepared by Sparks Architecture
SD B3.1 North Elevation, prepared by Sparks Architecture
SD B4.1 Perspective, prepared by Sparks Architecture
C. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
Page 5 of 44
Section 6
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
REPORT
1. PROPOSAL
The applicant seeks approval to change the existing development approval.
The changes primarily relate to the built form of the proposed Wellbeing Type 2 - Social
community house proposed near the tennis courts in the south west corner of 5 Rufous Street.
The proposal is to remove the earth ramp and roof terrace resulting in a change to the built form.
A change to the internal floor layout is also proposed. The changes are a result of stakeholder
consultation, budgetary considerations and Council’s Project Control Group input. Figure 1
below shows proposed 3D perspectives of the proposal and Figure 2, the proposed floor plan.
Figure 1 – North east and south west 3D perspective of the community house
Page 6 of 44
Section 7
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Figure 2 – Floor Plan
2. BACKGROUND
A development approval for Commercial Business Type 1 Office, Entertainment & Dining
Business Type 1 Food & Beverages, Wellbeing Type 2 - Social and Open Space Type 1 Sport &
Recreation was issued on 21 July 2016. The development was approved to be undertaken in 2
Stages. Stage 1 of the Digital Hub has been completed.
Figures 3 and 4 below show the approved floor layout and a perspective of the Community
House subject of this application.
Figure 3 – Floor layout
Page 7 of 44
Section 8
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Figure 4 – Artist impression
3. ASSESSMENT
3.1. Instruments for Statutory Assessment
Under the Planning Act 2016 the application must be assessed against each of the following
statutory planning instruments to the extent they are relevant to the development:
State Planning Policy;
South East Queensland Regional Plan;
Planning Regulation 2017;
The Noosa Plan.
The whole of The Noosa Plan is applicable but the following codes are most relevant to this
application:
Eastern Beaches Locality Code
Community Uses Code
3.2. Statutory Process
The applicant has requested to make a minor change to a development approval under s78 of
the Planning Act 2016. An application for a minor change to a development approval can only be
made in circumstances where a change would constitute a ‘minor change’.
The proposed change to the development approval requested by the applicant is determined to
constitute a minor change on the grounds that:
the development would not result in substantially different development as the use is not
changing;
the change does not include prohibited development;
the change would not require the application to be referred to an additional referral agency
or cause a referral agency to have regard to new mattes prescribed by regulation; and
where the original application was code assessable, the change would not cause the
application to become impact assessable.
Page 8 of 44
Section 9
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
3.3. Statutory Instruments – Planning Scheme
One condition is requested to be changed as a result of the proposed changes to the
development.
Condition 2 – Approved Plans
2. Development undertaken in accordance with this approval must generally comply with the
approved plans of development. The approved plans are listed in the following table unless
otherwise amended by these conditions.
Plan No. Rev. Plan/Document Name Date
SD A 1.2 Site Plan, prepared by Sparks Architecture
SD A Site Plan - Stage 1, prepared by Sparks Architecture
1.2.1
Community House
SD C 1.1 Basement Floor Plan, prepared by Sparks Architecture
SD C 1.2 Ground Floor Plan, prepared by Sparks Architecture
SD C 2.1 North Elevation, prepared by Sparks Architecture
SD C 2.2 East Elevation, prepared by Sparks Architecture
SD C 2.3 West Elevation, prepared by Sparks Architecture
SD C 2.4 South Elevation, prepared by Sparks Architecture
SD C 3.1 Section B, prepared by Sparks Architecture
SD C 4.1 Perspective, prepared by Sparks Architecture
Digital Hub
SD B1.1 Ground Floor Plan, prepared by Sparks Architecture
SD B1.2 First Floor Plan, prepared by Sparks Architecture
SD B1.3 Roof Plan, prepared by Sparks Architecture
SD B2.1 North Elevation, prepared by Sparks Architecture
SD B2.2 East Elevation, prepared by Sparks Architecture
SD B2.3 South Elevation, prepared by Sparks Architecture
SD B2.4 West Elevation, prepared by Sparks Architecture
SD B3.1 North Elevation, prepared by Sparks Architecture
SD B4.1 Perspective, prepared by Sparks Architecture
Applicant’s Request
Resulting from Council’s Project Control Group input, community consultation and budget
considerations, the applicant seeks to remove the earth ramp and roof terrace, change the built
form and amend the internal layout of the community house. No other changes to the
development are proposed.
Assessment of Request
Internal layout
The internal layout changes reflect community consultation and provide more functional and
useful spaces for the community and raise no planning concerns.
Page 9 of 44
Section 10
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Built form
The built form is quite different to that approved, as the earth ramp and roof terrace were
dominant features of the design. The proposed building footprint remains generally as approved.
The proposal is articulated, uses aluminium timber-look screening devices, incorporates
generous covered outdoor spaces and a split level roof design with high level windows which
provide internal natural light and interest to the building.
The roof pitch is less than the Probable Solution which requires the main roof to be a minimum of
5°. The main skillion roof is 3° with the surrounding outer hip roof a lesser pitch. The Specific
Outcome seeks roof form is articulated, complements the surrounding area and avoids box
profiles/parapets. Although a low pitch, the roof form is not a box profile and does not use
parapets. Furthermore, eaves are provided to the perimeter of the building and the articulated
roof design and generous balconies overall provide an interesting roof form and building design
which complements the Digital Hub’s design and Peregian Beach village vernacular and is
considered to comply with the Specific Outcome for roof form.
Although the architectural dominant features of the earth ramp and roof terrace have been
removed, importantly, the proposed building provides an interesting, functional and efficient
community space which has been designed in consultation with the relevant community
stakeholders. The proposal does not raise any significant planning concerns and is
recommended to be supported.
4 CONCLUSION & REASONS FOR DECISION
The proposed changes to the built form and floor layout are in accordance with the Planning
Scheme and do not raise any planning concerns and are recommended to be approved.
Departments/Sections Consulted:
Chief Executive Officer X Community Services Corporate Services
Executive Officer X Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services X Environment & Sustainable Development X Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service X Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 10 of 44
Section 11
Page 11 of 44
ATTACHMENT 1
PARK - TUR’ ; EXISTING
PROPERTY | CARPARK
BOUNDARY TTT
FETT ee
ES a ee ee eect | |
ae ere oo a oad oe NEW BUILDING
a | |
\ — irl a ROOF
\ 3 wa
\ ¢ \ _tieeeematin oe
N \ eee ARRAY
Shessy
_DRIV re so Wal r ean
NK | » 4 PROPERTY
\ WNW A if BOUNDARY
\ 2 i eee ee eee eg ee ea |
) | [rok XN ,
) | BOUNDARY SUBJECT TO ADJUSTMENT APPLICATION |
is 12100 mm *
/ SITE AND BUILDING DETAILS |
LOT 94, SP 137431 Z
\ ; j : GFA - 518m2 upper floor, Community House,
703m2 - lower floor, carpark and storage, I
. ROOF- 855m2 “
NZ FLEXURE cue" ~ NOOSA COUNCIL crrammoemens | isseansoner [Tie SITE AND ROOF Dp
GRANT CALDER ARCHITECTURE AND URBAN DESIGN DRAWINGS, CONFIRM ALL en 12 November 2018
meoxcr NEW PEREGIAN BEACH COMMUNITY HOUSE | :2eiirevioe soe tam @0
L<\ ph: 0488 084 164 RUFOUS STREET PRECINCT COvmLANCE WHA on
Pandang Ahi Bone aii - MINOR CHANGE DEVELOPMENT APPLICATION REGULATIONS IS ae, enon seaman
Page 11 of 44Section 12
Page 12 of 44
AIR CON TTONNG PLANT 7 .
FLOOR ABOVE TOILET FACILITIES — |
SO DL [ l | U | |
IT F i
’ = I> 9 = |
= A 2 | VERANDA \ | | |
| PM uFT ENTRY \ == :
PAP \ +) |
\eos-9eat Se d =a | 4 STAIR FROM BASEMENT
yer POvER SS. :
Q >) ‘ et | DISPLAY | |
\ EXHIBITION
; WAT | pee . “| HIRE RM .
os | _ |
=] | !
ADMIN/ HALL |
RECEPTION FOYER $3700" J |
[To |
CF eter ° .
—— — po |
CORRIDOR ENTRY? id .
OUTDOOR | MEETING KITCHEN STORE LEASE 2 LEASE 1 | |
MEETING .
| | DECK |
LU | | _| ° |
—\ 4 eT Lee Jee 35 33 SRKSESKREERREERRKSH f— PROPERTY
Seen eee ee NN eee BOUNDARY
PATH
| See 5
TENNIS COURTS ROAD \
OR |
FLEXURE CLIENT NOOSA COUNCIL USE FIGURED DIMENSIONS. ISSUE AMMENDMENT Title GROUND
NY GRANT CALDER ARCHITECTURE AND URBAN DESIGN Brawancs CONTR ALL, | Ome Cetals Date 12 November 2018
TO CONSTRUCTION OR 7
vroer NEW PEREGIAN BEACH COMMUNITY HOUSE TABRLCATION REMAINS Scale 700 G8
RESPONSIBILITY TO ENSURE wt Grant Calder
phase cet ies RUFOUS STREET PRECINCT neu wa a ne
° enal- [email protected] - MINOR CHANGE DEVELOPMENT APPLICATION MAINTAINED AT ALL TIMES. orawing No GC-10 1
Page 12 of 44Section 13
Page 13 of 44
SD GO
| 1 G JH i. . 4. |. |_|
, 7
v
\\ q uf
; \ sTaIR|
' TO ror FD
\ PATH TO ENTRY L l | | {— REQUIRED TURN SPACE
~ost a _ _
a ~ c ‘5 i ‘5 é *’ oencrouno
\ CARPARK ENTRY> \ j CAR PARK 23 SPACES \ TANKS
\ ee - Me Ne ed
Ao | PROPERTY
BOUNDARY
Nee
NZ FLEXURE ee" NOOSA COUNCIL weeemeemeea™ | SSuEAMENoMeNT Tree BASEMENT
GRANT CALDER ARCHITECTURE AND URBAN DESIGN DRAWINGS CONFIRM ALL | date details Date 12 November 2018 wa
. momer NEW PEREGIAN BEACH COMMUNITY HOUSE | 22738 :200 sale 0002
iain RUFOUS STREET PRECINCT coger Orem Sat ale
Rogstered Architect: BOAQ 3112 - MINOR CHANGE DEVELOPMENT APPLICATION eeaaeest has mes. Checked Grant Calder
Drawina No GC 10 Issue - 01
Page 13 of 44Section 14
Page 14 of 44
SOLAR COLLECTORS
- POWDERCOATED ALUMINIUM FRAME- IRON STONE
8m LINE FROM 2015 SURVEY Rene eeoreors
STAINLESS STEEL GUTTER SURVEY
COLORBOND - POWDERCOATED ALUMINIUM
— RAIN PROOF LOUVRES
- COLOUR - TIMBER LOOK
a WALL - PAINTED fc
CLEAR SEALED CONCRETE COLUMNS SSF ; : E Deneeeey NTTENS
POWDERCOATED ALUMINIUM E aaa he POWDERCOATED ALUMINIUM-
SHADING BLADES El « ‘ ee eye | pe TIMBER LOOK
- COLOUR - INTERPON LIGHT LICHEN 8 5 | | eet aneeets
5 me ON SS CABLE
— La =e = is Ti |
in EXISTING GROUND LEVEL
RUFOUS STREET
- FLEXURE cueNt ~~NOOSA COUNCIL Donorscalemowtve | fee were THe NORTH ELEV.
GRANT CALDER ARCHITECTURE AND URBAN DESIGN Prnetens On ante enioR Date 12 November 2018
TO CONSTRUCTION OR :200 @A3
erowrcer NEW PEREGIAN BEACH COMMUNITY HOUSE Te ATacrons NS Seale :
218 Street P Beach RESPONSIBILITY TO ENSURE Drawn Grant Calder
ph:0d88 084.184 0 RUFOUS STREET PRECINCT COMPLIANCE WITH ALL chased Grant Calder
‘ email“ [email protected] - MINOR CHANGE DEVELOPMENT APPLICATION MAINTAINED AT ALL TIMES.
= reckex
Drawing No GC 10 Issue - O1
Page 14 of 44Section 15
Page 15 of 44
RAIN PROOF LOUVRES
- POWDERCOATED ALUMINIUM -
TIMBER LOOK
CLEAR STOREY GLAZING
- POWDERCOATED ALUMINIUM FRAME
- colour - CB IRONSTONE
POWDERCOATED ALUMINIUM as a aon —< — = fi RECALL PAI io
SHADING BLADES - COLOUR - NCCE
TIMBER LOOK
WALL - PAINTED fc 8m LINE FROM 2015
- COLOUR IRONSTONE
EXPRESSED BATTENS —— ane
POWDERCOATED ALUMINIUM- } : a BOW DERCOA EO UNE
TIMBER LOOK , | SHADING BLADES - COLOUR -
LIVING WALL, NATIVE CLIMBERS INTERPON LIGHT LICHEN
si : Win
| f ton |
———_— GROUND LEVEL FROM 2015
| SURVEY
7 ees only record available
2 FLEXU RE CLIENT N OOSA co U N GI L BSE aa A CII, ee AEN Title WEST ELEV.
GRANT CALDER ARCHITECTURE AND URBAN DESIGN Ceseacai Cate BGA mas Date 12 November 2018
mor NEW PEREGIAN BEACH COMMUNITY HOUSE | aust irivns a (Same
TO CONSTRUCTION OR .
ph: 0488 084.164 RUFOUS STREET PRECINCT ConPULANCE WIT ALL Se
email - [email protected] - MINOR CHANGE DEVELOPMENT APPLICATIO REGULATIONS IS Checked Grant Calder
Registered Architect- BOAQ 3112 N MAINTAINED AT ALL TIMES.
Drawing No GC 10 Issue - 01
Page 15 of 44Section 16
Page 16 of 44
SOLAR COLLECTORS
- POWDERCOATED ALUMINIUM FRAME- IRON STONE
anne nee cen nee ence eeeneneeeeeneeennnecneneeneneeeeeeneeneeeenefenesnneneeeeeeeee SM LINE FROM 2015 SURVEY
UPPER WALL - PAINTED. fo-------—ooorne a a & ga Bg ag re STAINLESS STEEL GUTTER
Biter | - COLORBOND ROOF - SURF MIST
CLEAR STOREY GLAZING 7 lee
- POWDERCOATED ALUMINIUM FRAME EVE,
- colour - CB IRONSTONE : Ee eee Q CLEAR SEALED CONCRETE COLUMNS
POWDERCOATED ALUMINIUM A | i \
SHADING BLADES COLOUR - | se ; _] POWDERCOATED ALUMINIUM
INTERPON LIGHT LICHEN ft" | ] ] SHADING BLADES
WALL - fc CLADDING SYSTEM PAINTED { es = ——z 3 - COLOUR TIMBER LOOK
- MID GREY
: FLEXURE cuenut ~=NOOSA COUNCIL BONOTSCAEMOMTE | See ate me EAST ELEV.
GRANT CALDER ARCHITECTURE AND URBAN DESIGN Dereaenns Cal ores Pas. Date 12 November 2018
TO CONSTRUCTION OR %
roc NEW PEREGIAN BEACH COMMUNITY HOUSE | fetenimsicc"° _ on
Bi st Pe Beach rawn, rant Calder
ph: 0488084 164 0 RUFOUS STREET PRECINCT COMPLIANCE WITH ALL sania scunoall
See Annet BOnD ait? - MINOR CHANGE DEVELOPMENT APPLICATION REGULATIONS IS ee
x ecker rant alder
Drawing No GC 10 Issue - 01
Page 16 of 44Section 17
Page 17 of 44
[ COLLECTORS
mu PPrPritr
y | gee a qt,’
STORE | ch
eR 2 PARK
— LL Ls lL
TENNIS CRT RD L'SCAPE PATH |
CARPARK
a |
- FLEXURE cueNT ==. NOOSA COUNCIL Use FIGURED DIMENSIONS. | ISSUE AMMENDMENT Title SECTION 1
GRANT CALDER ARCHITECTURE AND URBAN DESIGN DRAWINGS. CONFIRM ALL dete details Date 12 November 2018
ones NEW PEREGIAN BEACH COMMUNITY HOUSE _ | i2i2i#3 i iins Sale 100.003
TO CONSTRUCTION OR
pm owe oa ies RUFOUS STREET PRECINCT comune A Sewn Sas
email - [email protected] RELEVANT CODES AND Checked Grant Calder
- Registered Architect. BOAQ 3112 - MINOR CHANGE DEVELOPMENT APPLICATION MAINTAINED AT ALL TIMES.
Drawing No GC 10 Issue - 01
Page 17 of 44Section 18
Page 18 of 44
@ | s | all 4 Lo
: etl led SF
i FLEXU RE CLIENT N OO SA COU N GI iy Use FiGlRED DiNeNeICRs, Me AMMENDMENT Title VIEW 3
GRANT CALDER ARCHITECTURE AND URBAN DESIGN Bivenstons On tre PRIOR ue ww Cae: He November 2018 wa
r detail
owe NEW PEREGIAN BEACH COMMUNITY HOUSE | ics zissine scl
aera women RUFOUS STREET PRECINCT eseaerina i a
, email - [email protected] MINOR G rela Checked Grant Calder
Registered Architect- BOAQ 3112 7 CHANGE DEVELOPMENT APPLICATION MAINTAINED AT ALL TIMES.
Drawing No GC 10 Issue - 01
Page 18 of 44Section 19
Page 19 of 44
7 RENEE
~ ——— 7
a
it Il i i ea
| | | a
— — ——— mee
- FLEXURE cues" NOOSA COUNCIL usrnemeppmecoxs | ISSUEAMNENOMENT | Tee VIEW 3 7
GRANT CALDER ARCHITECTURE AND URBAN DESIGN Pa Oem NA = = Date 12 November 2018 f— 4
TO CONSTRUCTION OR \ at
oes crower ~NEW PEREGIAN BEACH COMMUNITY HOUSE PAghCTION Tr evan es
ursaria Street regian ict RES a S ran Srant Calder
Sie RUFOUS STREET PRECINCT a Oren Gt cal
- ete en tora - MINOR CHANGE DEVELOPMENT APPLICATION a we. See
Drawing No GC 10 Issue - O1
Page 19 of 44Section 20
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
10 FINANCIAL PERFORMANCE REPORT - NOVEMBER 2018
DOCUMENT INFORM AT ION
Author Manager Financial Services, Trent Grauf
Corporate Services Department
Index ECM/ Subject/ 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Income and Expenditure (Profit & Loss and Capital)
2. Statement of Financial Position
3. Statement of Cash Flows
EXECUTIVE SUMMARY
Actual year to date operating financial performance aligns with YTD budget. The budget position
presented in this report and attachments includes all of the Budget Review 2 adjustments
adopted by Council in November 2018.
YTD Financial Performance Summary
Budget Actual Variance Variance Status
$m $m $m %
Operating Revenue $45.6 $46.6 $1.1 2.4% On Track
Operating Expense $37.7 $36.8 $1.0 2.6% On Track
Operating Position $7.8 $9.9 $2.1 14.3%
Capital Revenue $1.5 $1.8 $0.3 19.6% On Track
Capital Expenditure* $15.2 $14.1 $1.1 7.1% Below Budget
* Reflects constructed assets and intangibles only (excludes contributed)
Financial statements including Statement of Operating Profit & Loss, Summary of Capital
Financial Performance, Statement of Financial Position (balance sheet), and Statement of Cash
Flows are included as attachments for information of Council.
Figure 1: Actual Performance Compared to Budget
$50
YTD Budget ($m)
$45
YTD Actual ($m)
$40
$35
$30
$25
$20
$15
$10
$5
$-
Operating Revenue Operating Expenditure
Page 20 of 44
Section 21
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 17 December 2018 outlining November 2018 year to date financial performance
against budget.
REPORT
Operating Revenue (YTD Benchmark 41.7%)
Council has received 49% ($46.6 million) of its operating revenue budget ($96.0 million).
Commentary on each revenue category is provided below.
Category Summary Comments
Rates and Levies $33.2 million (50%) of the Overall, rates and levies earned are in line with
annual budget of $66.6 budget expectations
million has been earned
Fees and $3.2 million (57%) of the $5.5 Development related fees $146k above YTD
Charges million annual budget has budget (55% or $619k of $1.1m budget
been earned earned) – offset by development appeal legal
fees above YTD budget
Building application and search fees $120k
above YTD budget (64% or $342k of $534k
budget earned)
Local laws fees $93k above YTD budget (66%
or $775k of $1.2 million budget earned)
Cemetery fees $59k above YTD budget (59%
or $132k of $222k budget earned)
Community land use permits $30k above YTD
budget (66% or $248k of $375k budget
earned)
Sale of Goods $4.0 million (45%) of the $8.8 Eumundi Landfill disposal charges and
and Services million budget has been recyclable sales $176k above YTD budget
received (48% or $1.5m of $3.1m budget earned)
Holiday parks $139k above YTD budget (43%
or $1.3m of $2.9m budget earned)
Noosa Aquatic Centre $62k above YTD budget
(44% or $760k of the $1.7m budget earned)
Interest $2.2 million (50%) of the $4.4 Investment revenue $71k above YTD budget
Received million annual budget has (53% or $748k of $1.4m budget earned)
been earned Interest on overdue rates and charges $43k
above YTD budget (52% or $210k of $400k
budget earned)
Dividend and On track Nil
Tax
Other Revenue $1.3 million (55%) of the $2.4 Works Operations internal plant hire recoveries
million budget has been $415k (no budget)
earned Waste Management internal recoveries for
landfill disposal $18k above YTD budget
(232% or $22k of $10k budget earned)
Local laws SPER penalty recoveries $23k over
budget (62% or $62k of $112k budget earned)
Lease management for Sunshine Beach
Shops $21k below budget (43% or $474k of
$1.1 million budget earned)
Page 21 of 44
Section 22
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Category Summary Comments
Operating $2.1 million (41%) of the $5.3 Operating grants are in line with budget
Grants, million budget has been expectations at this stage.
Subsidies received 50% or $1 million of the financial assistance
grant was prepaid in June 2018 and may
impact on Council’s 2018/19 final operating
position (if the prepayment approach is
discontinued by the Australian government).
Figure 2: Operating Revenue Position by Type (Excluding Rates)
$4.5
YTD Budget ($m)
$4.0
YTD Actual ($m)
$3.5
$3.0
$2.5
$2.0
$1.5
$1.0
$0.5
$0.0
Income
Charges
Other
Goods &
Grants
Dividend
Services
Sales of
Rental
Interest
Fees &
& Tax
Operating Expenditure (YTD Benchmark 41.7%)
Actual operating expenditure is currently 38% ($36.8 million) of full year budget ($96.0 million).
Detailed commentary for each expenditure category is provided below.
Category Summary Comments
Employee Costs $11.7 million (36%) of the Under expenditure for permanent staff salaries
annual budget of $32.3 and wages ($745k) partially offset by additional
million has been expended spend on casual staff and external labour hire
($380k)
Staff training underspend of $71k YTD (noting
that $49k is committed to suppliers for future
training)
Materials and $16.0 million (38%) of the Canals and waterways contract services $54k
Services $41.8 million annual budget below YTD budget (25% or $42k of $166k
has been expended. budget spent)
ICT software and application costs $41k below
YTD budget (37% or $741k of $2.0 million
budget spent)
Maintenance of Council leased properties $40k
below YTD budget (34% or $711k of $2.1
million budget spent)
Economic development programs $41k below
YTD budget (21% or $43k of $209k budget
spent)
Page 22 of 44
Section 23
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Category Summary Comments
Development assessment legal appeals costs
$237k above YTD budget (85% or $484k of
$568k budget spent)
Finance Costs On track Nil
Depreciation On track Nil
Other Expenses On track Nil
Figure 3: Operating Expenditure Position by Type
$18
YTD Budget ($m)
$16
YTD Actual ($m)
$14
$12
$10
$8
$6
$4
$2
$0
Finance Costs
Materials
Depreciation
Employees
Other
Capital Revenue
YTD capital revenue of $1.8 million received comprises cash contributions from developers
($532k) and capital grants ($995k). Note that the timing of capital grant receipts are generally
dependent on the timing of grant conditions and also capital delivery performance, and that the
timing of the receipt of developer contributions (both cash and contributed) is unpredictable.
Figure 4: Capital Revenue by Type
$1.2
YTD Budget ($m)
$1.0 YTD Actual ($m)
$0.8
$0.6
$0.4
$0.2
$0.0
Contributions
Subsidies
Contributed
Grants /
Assets
Cash
Page 23 of 44
Section 24
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Capital Expenditure Program
Actual capital expenditure (excluding commitments) is $14.1 million (YTD budget $15.2 million).
Detailed discussion of progress in the delivery of the capital works program is provided through a
separate report by the Infrastructure Services Department.
Figure 5: Capital Program Delivery Performance
$14.0
YTD Budget ($m)
$12.0
YTD Actual ($m)
$10.0
$8.0
$6.0
$4.0
$2.0
$0.0
Capital works Other capital
Cash Management and Investment Performance
Total cash on hand at the end of November was $63 million. Included in this balance are funds
held in trust and for restricted purposes (e.g. unexpended levy and grant funds).
The pie charts following present the mix of cash held at November 2018 by agency (graph on the
left) and by credit risk rating (graph on the right). All funds have been invested in accordance with
the Investment Policy and in consideration of the principles of ethical investment, preservation of
capital, return on investment and counterparty thresholds.
Figure 6: Closing Cash Held by Agency and Credit Rating
Bendigo A3
6% (Bendigo)
Suncorp 6%
12% A1
(Suncorp)
12%
NAB A1 +
9% (QTC)
QTC 55%
A1 +
55%
(CBA + NAB +
Wpac)…
CBA
18%
Page 24 of 44
Section 25
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
The following chart monitors the year-to-date trend on total cash and the agencies invested.
During November, $4 million in term deposits held with NAB and Suncorp banks matured and
has been reinvested with CBA. In addition, $6 million was withdrawn from the QTC short-term
cash fund investment to cover working capital requirements.
Figure 7: Year to Date Trend of Cash Invested by Agency
100,000,000
90,000,000
80,000,000
70,000,000
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
-
Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18
Bendigo TD Westpac TD NAB TD Suncorp TD CBA TD QTC Cash Fund CBA Operating
Actual interest revenue for November was $147k with a weighted average yield of 2.7%, which
reflects a positive return compared to the industry benchmark (Bloomberg AusBond Bank Bill
Index) of 2.1%.
Previous Council Consideration
Nil.
Finance
As above.
Risks & Opportunities
Council’s risk register includes a number of risks that could impact on ongoing financial
sustainability. Effective budget management and reporting is an important risk mitigation tool.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Page 25 of 44
Section 26
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Departments/Sections Consulted:
x Chief Executive Officer x Community Services X Corporate Services
Executive Officer Director x Director
Executive Support Community Development x Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
x Executive Services x Environment & Sustainable Development x Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 26 of 44
Section 27
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Page 27 of 44
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Noosa Council ATTACHMENT 1
Statement of Income and Expenditure
For the Year Ended 30 June 2019
As at 30 November 2018
Current Current
Budget Budget Actual Variance Annual
2019 YTD YTD YTD Budget
($'000) ($'000) ($'000) ($'000) %
Profit and Loss Statement
Revenue
Recurrent Revenue
Rates, levies and charges 66,553 33,276 33,191 (85) 50%
Fees and charges 5,547 2,718 3,159 441 49%
Dividend income 1,600 - - - 0%
Interest received 4,406 2,099 2,212 114 48%
Tax equivalents 1,450 663 663 - 36%
Sale of Goods and major services 8,770 3,611 3,975 365 35%
Sale of contract and recoverable works 16 - 2 2 5%
Rental & lease income 1,530 679 654 (26) 36%
Other income 846 442 648 206 12%
Grants, subsidies, contributions and donations 5,261 2,081 2,144 64 36%
95,978 45,567 46,648 1,081 46%
Expenses
Recurrent Expenses
Employee benefits 32,326 12,340 11,654 (685) 29%
Materials and services 41,817 16,305 16,027 (278) 32%
Finance costs 2,400 1,000 975 (25) 31%
Depreciation and amortisation 19,264 8,027 8,031 4 33%
Other expenses 154 71 88 18 44%
95,961 37,742 36,775 (967) 31%
Operating Result 17 7,825 9,873 2,048
Summary of Capital Revenue and Expenditure
Capital Revenue
Capital contributions and donations 4,043 561 808 247 8%
Grants, subsidies, contributions and donations 3,375 946 995 48 28%
Other capital revenue - - - -
Total Capital Revenue 7,419 1,507 1,802 295
Capital Expenditure
Contributed assets 2,000 - - - 0%
Constructed assets 29,815 15,159 14,077 (1,082) 47%
Other capital expenses - - 308 308
Total Capital Expenditure 31,815 15,159 14,385 (774)
Page 27 of 44Section 28
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Page 28 of 44
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Noosa Council ATTACHMENT 2
Statement of Financial Position
For the Year Ended 30 June 2019
As at 30 November 2018
Current Actual Actual
Budget YTD Full Year
2019 2019 2018
($'000) ($'000) ($000)
Current Assets
Cash and cash equivalents 46,127 62,765 64,193
Trade and other receivables 8,943 6,778 6,979
Inventories 330 226 225
Other current assets 490 4,382 4,115
55,890 74,150 75,512
Non Current Assets held for sale - - -
Total Current Assets 55,890 74,150 75,512
Non Current Assets
Trade and other receivables 49,218 49,218 49,218
Other non current Assets - - -
Investments 73,332 60,978 60,978
Investment property 4,405 4,167 4,167
Property, plant and equipment 978,029 871,827 866,604
Intangible assets 7,156 5,420 5,048
Total Non Current Assets 1,112,140 991,610 986,014
Total Assets 1,168,030 1,065,760 1,061,526
Current Liabilities
Trade and other payables 4,705 7,764 11,679
Borrowings 3,715 2,169 3,969
Provisions 4,282 2,882 4,648
Other 665 923 697
Total Current Liabilities 13,368 13,739 20,993
Non Current Liabilities
Trade and other payables - - -
Borrowings 34,040 32,171 32,171
Provisions 10,328 9,858 9,738
Total Non Current Liabilities 44,367 42,029 41,909
Total Liabilities 57,736 55,768 62,902
Net Community Assets 1,110,294 1,009,992 998,624
Community Equity
Asset Revaluation Surplus 67,090 41,740 41,740
Retained Surplus / (Defeciency) - - -
Shire Capital 1,043,204 956,885 961,335
Current Year Net Earnings - 11,367 (4,450)
Total Community Equity 1,110,294 1,009,992 998,624
Page 28 of 44Section 29
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Page 29 of 44
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Noosa Council ATTACHMENT 3
Statement of Cash Flows
For the Year Ended 30 June 2019
As at 30 November 2018
Current Budget Actual Actual
2019 2019 2018
($'000) ($'000) ($'000)
Cash flows from operating activities
Cash Flows from Operating Activities
Receipts from Customers 81,670 45,474 87,075
Payments to Suppliers and Employees (81,570) (37,641) (77,033)
100 7,833 10,042
Receipts:
Investment and Interest Revenue Received 4,406 2,212 4,701
Rental Income 1,529 654 1,301
Non Capital Grants and Contributions 5,258 2,144 6,052
Income Tax Equivalent Received 1,200 663 3,067
Income from Equity Investments 1,850 - 30
Payments:
Borrowing Costs - - -
Interest Expense (355) (136) (131)
Net Cash Inflow/(Outflow) from Operating Activities 13,988 13,370 25,062
Cash Flows from Investing Activities
Receipts:
Proceeds of Sale of Property, Plant and Equipment (32) - 154
Grants, Subsidies, Contributions and Donations 5,419 1,802 6,369
Payments:
Payments of Property, Plant and Equipment (27,490) (13,388) (26,981)
Payments for Intangible Assets (2,325) (573) (1,874)
Net Cash Inflow/(Outflow) from Investing Activities (24,428) (12,159) (22,332)
Cash Flows from Financing Activities
Receipts:
Proceeds from Borrowings 3,075 - 1,165
Payments:
Repayment of Borrowings (3,320) (2,639) (5,165)
Net Cash Inflow/(Outflow) from Financing Activities (245) (2,639) (4,000)
Net Increase/(Decrease) in Cash and Cash Equivalents held (10,685) (1,428) (1,270)
Cash and Cash Equivalents at the beginning of the reporting period 64,193 64,193 65,463
Cash and Cash Equivalents at the end of the reporting period 53,508 62,765 64,193
Page 29 of 44Section 30
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
11 NOOSA COUNCIL ORGANISATIONAL STRUCTURE AND POSITION
ESTABLISHMENT
DOCUMENT INFORM AT ION
Author Director Executive Services, Debra Iezzi
Executive Services Department
Index ECM/ 53.32 Organisation Structures, Staff Management
Attachments 1. Current Organisational Structure by Function
2. Proposed Organisational Structure by Function
3. Temporary Positions
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director Executive Services to the General Committee
Meeting dated 17 December 2018 detailing the changes made to the organisational structure and
position establishment since 1 July 2018 and approve the new organisational structure provided
at Attachment 2 to the report
REPORT
The purpose of this report is to highlight changes which have occurred to the organisational
structure since 6 July 2018 and to seek Council approval to vary the number of equivalent full
time (EFT) positions of the following Departments:
Corporate Services;
Environment and Sustainable Development; and
Infrastructure Services.
The organisational structure was approved at Council’s Special Budget Meeting of 6 July 2018
(refer to Attachment 1). The number of permanent EFT positions identified within the organisation
structure was 368.14.
Any change to the approved EFT must be approved by Council and adequate funding must be
provided for within the budget.
Since 6 July 2018 a number of changes have occurred to the organisational structure and these
are summarised in the following sections of the report.
The overall effect of the proposed changes is an increase of 1.7 additional permanent EFT
positions i.e. from 368.14 to 369.84 (refer to Attachment 2).
This report also identifies current temporary positions with terms greater than 1 year which are
predominantly project based. Temporary positions are not included in the EFT count.
Page 30 of 44
Section 31
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Proposed Changes to the Organisational Structure
The following section outlines a number of proposed changes to the permanent structure.
Corporate Services Department
The abolishment of the vacant permanent full time position of GIS Officer, ICT Branch as a
result of elements of the role now being outsourced, the restructure of the GIS team to realise
multi skilling opportunities and the increase in resourcing within the Asset Management
Branch which now incorporates the majority of responsibilities in the vacant position. The
abolishment of the position will decrease the EFT by 1 EFT;
The creation of a new permanent part time position of Project Support and Administration
Officer following an internal review of Administration resources across the Departments. This
position is required to provide administrative support to the Director and the Department and
will increase the EFT by 0.6 EFT; and
The creation of the temporary full time position of Procurement and Contracts Advisor (two
year term) was an approved PMI in the 2017/18 budget. Approval is now sought to convert
this position to permanent full time. The position is required to maintain the required level of
specialist procurement and contract support to the organisation and will increase the EFT by
1 EFT.
The effect of the proposed changes is to increase the EFT by 0.6 from 41 to 41.6.
Environment and Sustainable Development Department
The creation of a new permanent part time position of Project Support and Administration
Officer following an internal review of Administration resources across the Departments. This
position is required to provide administrative support to the Director and the Department and
will increase the EFT by 0.6 EFT.
The effect of the proposed change is to increase the EFT by 0.6 from 44 to 44.6
Executive Services Department
The creation of a new permanent part-time position of Customer Service Liaison Officer (0.6
EFT) and the corresponding reduction in the EFT for casual Customer Service Officers. This
is in accordance with the findings and recommendations of the Service Review of the
Customer Service Branch. This position will not impact the EFT.
There is no effect on the EFT for the Department.
Infrastructure Services Department
The creation of a new permanent part time position of Administration Support Officer (0.5
EFT) to provide additional support to the Works Operations Administration Team in the
administration of tree related requests. In the 2017/18 budget Council approved a PMI to
provide additional labour hire funding to the Parks and Gardens team to engage
administration support to better manage tree related issues (i.e. the salary equivalent to 0.5
of a position). Consistently high volumes of requests and the review of branch operations
has identified the need for an additional 0.5 EFT Administration Support Officer position on a
permanent part time basis. While there is currently no provision in the current budget to meet
this additional salaries cost, the Civil Operations Manager has advised that it can be funded
from savings within the current budget. A submission will be made to BR3 and to the
2019/20 budget. The creation of this position will increase the EFT.
The effect of the proposed change is to increase the EFT by 0.5 from 123.8 to 124.3
Page 31 of 44
Section 32
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Summary
The overall effect of the proposed changes is to increase the permanent EFT of the organisation
by 1.7 i.e. from 368.14 to 369.84, refer Attachment 2.
Temporary Positions
As previously identified, temporary positions are not included in the EFT as they are project
based with specific terms i.e. start and end dates. They have been included in this report
because of their budgetary implications in the short term (i.e. 1-3 years).
Details about current active temporary positions are provided for Council’s information, refer to
Attachment 3.
Previous Council Consideration
Special Meeting, 6 July 2018, Item 7, Page 11
That Council note the report by the Chief Executive Officer to the Special Meeting dated 6 July
2018 and adopt the Noosa Council Organisational Structure as set out in Attachment 1 to the
report.
Finance
Provision exists within the 2018/19 budget to fund the proposed changes to the permanent
organisational structure however these should be reviewed at BR3 and there will be a direct
impact on the salaries expense in future budgets.
Risks & Opportunities
The proposed changes to the EFT and organisational structure are the result of emerging issues
and the need for greater administrative and professional support in the delivery of Council
services.
The proposed changes have been reviewed by the Executive Team and are supported.
In relation to temporary positions, a potential risk is that under the current Noosa Council
Certified Agreement 2018, a casual or maximum term employee working on a systematic and
regular basis for a period of 12 months may apply to convert their status to permanent full time or
part time depending on the average hours worked over the preceding 12 months. Conversion
would not occur if the appointment was for a specific project or relieving staff on leave for a
specified period of time where there is a defined end date.
Temporary positions provide flexibility for Council particularly in the delivery of significant projects
where specialised skills or experience is required.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Page 32 of 44
Section 33
GENERAL COMMITTEE MEETING AGENDA 17 DECEMBER 2018
Departments/Sections Consulted:
X Chief Executive Officer Community Services x Corporate Services
Executive Officer Director X Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
X Director X Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
X People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 33 of 44
Section 34
Page 34 of 44
: ATTACHMENT 1
Fu nctions CURRENT ORGANISATIONAL
STRUCTURE
TOTAL EFT — 368.14
| Internal Audit
4 Chief Executive Officer
(CEO's Office 1 EFT.
\ 3EFT J is
| Environment and
ee Executive Services Sustainable Community Services Corporate Services
123.8 EFT 26.61 EFT Development 128.73 EFT 41 EFT
¢ Infrastructure Planning, ¢ People and Culture * Strategic Land Use * Community Development * Financial Services
Design and Delivery * Governance Planning ¢ Community Facilities * Revenue Services
* Asset Management * Customer Service * Economic Development © Ubraiies and Galleries « Information,
¢ Buildings and Facilities e¢ Community Engagement ¢ Development « Locallaws Communications and
* Civil Operations Assessment « Waste and Environmental Technology
e Building and Plumbing Health « Procurement and Fleet
« Environmental Services « Property
Note — Fixed term appointments approved by Council as part of the 18/19 budget are not induded within the EFT totals as shown on this structure.
Further details are available on the individual branch/team structures.
Page 34 of 44Section 35
Page 35 of 44
. ATTACHMENT 2
Functions PROPOSED ORGANISATIONAL
STRUCTURE
TOTAL EFT — 369.84
plier 2K. Chief Executive
_— = | Officer
CEO's Office | 4 EFT
SEFT J
Environment and
inieeetckre Executive Services Sustainable Community Services Corporate Services
424.3 EFT 26.61 EFT Development 128.73 EFT | 41.6 EFT
Z Ne gy 44.6 EFT Ke
* Infrastructure Planning, * People and Culture * Strategic Land Use * Community Development * Financial Services
Design and Delivery * Governance Planning *° Community Facilities e Revenue Services
* Asset Management * Customer Service * Economic Development e Libraries and Galleries Information,
* Buildings and Facilities « Community Engagement ¢ Development ¢ Locallaws Communications and
© Civil Operations Assessment « Waste and Environmental Technology
* Building and Plumbing Health * Procurement and Fleet
¢ Environmental Services © Property
Note — Fixed term appointments approved by Council are not included within the EFT totals as shown on this structure.
Further details are available on the individual branch/team structures.
Page 35 of 44Section 36
Page 36 of 44
f = ATTACHMENT 2
Infrastructure Services =,
STRUCTURE
( DIRECTOR
INFRASTRUCTURE Director's Office
| SERVICES 3 EFT
1 EFT -
- Saar Me ning, Asset Management Buildings and Facilities Civil Operations
= mead 8 EFT 5 EFT 92.7 EFT
14.6 EFT
Note — Fixed term appointments approved by Council are not included within the EFT totals as shown on this structure.
Further details are available on the individual branch/team structures. Total EFT: 124.3
Page 36 of 44Section 37
Page 37 of 44
. ATTACHMENT 2
Executive Services PROPOSED ORGANISATIONAL
STRUCTURE
DIRECTOR EXECUTIVE eines
SERVICES Support
1 EFT 0.6 EFT
. Community
People and Culture Governance Customer Service
10.6 EFT 2 EFT 9.01 EFT Engagement
3.4 EFT
Note — Fixed term appointments approved by Council are not included within the EFT totals as shown on this structure.
Further details are available on the individual branch/team structures. Total EFT: 26.61
Page 37 of 44Section 38
Page 38 of 44
ATTACHMENT 2
Environment and Sustainable Development PROPOSED ORGANISATIONAL
STRUCTURE
| DIRECTOR
ENVIRONMENT AND eariaeaies
SUSTAINABLE Support
DEVELOPMENT a
EES
Environmental Services eo Use Economic Development ne Building and Plumbing
13.5 EFT 15 EFT 2 EFT 14.5 EFT 11.5 EFT
Note — Fixed term appointments approved by Council are not included within the EFT totals as shown on this structure.
Further details are available on the individual branch/team structures. Total EFT: 44.6
Page 38 of 44Section 39
Page 39 of 44
rf . ATTACHMENT 2
Community Services Sancias SRaacek Goal
STRUCTURE
DIRECTOR Administrative
COMMUNITY SERVICES Support
LEFT 1 EFT
Waste and Local Laws Community Facilities Community Libraries and Gallenes
Environmental Health 10.7 EFT Management Development Management
18,35 EFT : 3.4 EFT 5.4 EFT 2 EFT
Noosa Aquatic Centre} | Noosa Leisure Centre aeoeeia eee Libraries Art Gallery
19.56 EFT 8.41 EFT 46EFT 24.9 EFT 24.71 EFT 4.7 EFT
Note — Fixed term appointments approved by Council are not included within the EFT totals as shown on this structure.
Further details are available on the individual branch/team structures. Total EF T: 128.73
Page 39 of 44Section 40
Page 40 of 44
: ATTACHMENT 2
Corporate Services Seis enna ccia!
STRUCTURE
| DIRECTOR Administrative
| CORPORATE SERVICES Support
1 EFT 0.6 EFT
Property Financial Services Revenue Services ICT Procurement & Fleet
(et. py “oY 9 EFT 6.5 EFT 12.5 EFT 6 EFT
Note — Fixed term appointments approved by Council are not included within the EFT totals as shown on this structure.
Further details are available on the individual branch/team structures. Total EFT: 41.6
Page 40 of 44Section 41
Page 41 of 44
ATTACHMENT 2
Management PROPOSED ORGANISATIONAL
STRUCTURE
Intemal Audit
CHIEF EXECUTIVE
: OFFICER
1 EFT
CEO's Office
3 EFT
Director Infrastructure Director Executive ee Director Community Director Corporate
Services Services and Susenane Services Services
Development
Total EFT: 4
Page 41 of 44Section 42
Page 42 of 44
ACTIVE TEMPORARY POSITIONS eee a
Special Projects Advisor Corporate Services Director's Office Temporary Full Time In 2017 the CEO approved temporary changes to the structure in the Financial Services
(01/10/18 - 30/09/21) Branch including the creation of a temporary full time position of Special Projects Advisor
and the secondment of the occupant of the Financial Accountant position to the new
temporary role. The secondment was initially for an 18 month period to facilitate the
delivery of Council’s CiAnywhere Enterprise Budgeting system however the term of this
position has been extended for a further 3 years to meet project demands.
Salary provision exists within the current capital budget for this position and will be
proposed for inclusion in the build from base budget 2019/20.
Procurement and Contracts Corporate Services Procurement and Fleet Temporary Full Time The creation of the temporary full time position of Procurement and Contracts Advisor
Advisor (14/8/18 - 13/8/19) was an approved PMI in the 17/18 budget. Approval is sought to convert this position
which was originally approved for 2 years to a permanent full time position, refer to the
report. The role is required on a permanent basis to continue the required level of
specialist procurement support to the organisation.
Salary provision exists within the current budget for this position and a submission will
be made to the 2019/20 budget process.
Project Manager Environment and Strategic Land Use Planning |Originally Temporary Full Time {Approved OM 17/12/15, relates to Noosa Planning Scheme. Note: this position is
Sustainable (15/2/16 - 30/6/19) currently vacant with the resignation of Project Manager. Project Manager project
Development management responsibility assigned to Principal Strategic Planner.
Salary provision exists within the current capital budget for this position.
Project Support Officer Environment and Strategic Land Use Planning |Originally Temporary Full Time {Approved OM 17/12/15, relates to Noosa Planning Scheme.
Sustainable (6/6/16 - 28/6/19)
Development Salary provision exists within the current capital budget for this position.
GIS Officer Environment and Strategic Land Use Planning |Temporary Full Time Approved OM 17/12/15, relates to Noosa Planning Scheme.
Sustainable (3 years - 01/02/16 - 28/06/19)
Development Salary provision exists within the current capital budget for this position.
Principal Strategic Planner Environment and Strategic Land Use Planning |Temporary Full Time Approved OM 17/12/15, relates to Noosa Planning Scheme.
Sustainable (3 years - 19/10/16 19/10/19)
Development Salary provision exists within the current capital budget for this position.
Page 42 of 44Section 43
Page 43 of 44
Project Coordinator - Climate Environment and Strategic Land Use Planning |Temporary Council originally approved the capital budget to fund this position for three years at its
Change Adaptation Sustainable (2 years - 06/02/17 to 05/02/19, |OM of 15/12/16. The term of the position is to be extended to 31/12/19 as a result of the
Development position to be extended to revised agreed project completion date for the Noosa Council Coastal Hazard Adaption
31/12/19) Strategy agreed to by LGAQ and the CEO. The extension of this position will allow for
extended approval processes with the state/LGAQ as well as completion of the broader
shire wide adaption planning.
Salary provision exists within the current budget for this position and a submission will
be made to the 2019/20 budget process.
Development Planner Environment and Development Assessment Temporary Full Time The term of this position was extended in lieu of creating the temporary full time
Sustainable (3 years, 27/08/18 - 26/08/21) Planning Officer position approved as a PMI in the 17/18 budget.
Development
Salary provision exists within the current budget for this position.
Development Inspector Environment and Development Assessment Temporary Full Time A PMI extending the term of this position by 2 years (to 22/8/20) was approved in the
Sustainable (4 years) 18/19 Budget, Special Meeting 6/7/18.
Development
Salary provision exists within the current budget for this position.
Digital Hub Director Environment and Economic Development Temporary Full Time Approved by Council OM 16/11/17.
Sustainable (2 years, 05/03/18 - 04/03/20)
Development Salary provision exists within the current budget for this position.
Community Bushland Care Environment and Environmental Services Temporary Full Time Approved 18/19 PMI Budget and noted in organisational structure report, Special
Officer Sustainable (3 years, 17/09/18 - 30/06/21) Meeting 06/07/18.
Development
Salary provision exists within the current budget for this position.
Project Officer Environment and Economic Development Temporary Part Time This position assists in the delivery of projects identified in the Local Economic Plan and
Sustainable (22 hrs/week, 12 mths Feb 2019 |Implementation Plan.
Development - 2020)
The salary cost to 30/6/19 will be met from the existing ED program budget. Salary
provision will be proposed for inclusion in the build from base budget 2019/20.
Apprentice Plumber Environment and Building and Plumbing Temporary Full Time Salary provision exists within the current budget for this position
Sustainable (1/2/16 - 31/1/20)
Development
Project Officer - HR Systems Executive Services People and Culture Temporary Full Time This position was created to assist in the development and implementation of T1 System
(12 months, 06/06/16 - 05/06/17, |requirements particularly in relation to the human resource management and payroll
position extended to 29/03/19) | |modules. The term of the position was extended to further develop and test modules and
system enhancements.
Funds have been provided in the 2018/19 capital budget to meet the salary cost.
Page 43 of 44Section 44
Page 44 of 44
Administration Support Officer |Infrastructure Services |Civil Operations Temporary Part Time In the 2017/18 budget Council approved a PMI to provide additional labour hire funding
(36 hours per fortnight, 9 months, |for administrative support to the Parks and Gardens team to better manage tree related
26/07/17 - 29/06/18, position issues i.e. the equivalent of .5 of a position). A temporary part time position of
extended to 31/10/18) Administration Support Officer was created and the term of the position has been
extended to meet the consistently volume of tree related requests.
While there is no provision in the current budget to meet this cost, the Civil Operations
Manager has advised that it can be funded from savings within the current departmental
Salaries budget. A submission will be made to BR3. A request to create a new
permanent part time position of Administrative Support Officer (.5) is addressed in this
report and will be proposed for inclusion in the build from base budget 2019/20.
Project Manager - Transport Infrastructure Services |Director's office Temporary Full Time Approved by Council - OM 20/07/17. Filled internally by Project Manager seconded to
Innovation (2 years, 24/07/18 - 23/07/20) the position.
Funds have been provided in the 2018/19 transport levy budget and will be proposed for
inclusion in the build from base budget 2019/20.
Designer - Capital Works Infrastructure Services |Infrastructure Planning, Temporary Full Time Approved by Council - OM 16/11/17.
Design and Delivery (3 years, 26/02/18 - 25/02/21)
Funds have been provided in the 2018/19 capital budget to meet the salary cost.
Project Support Officer Infrastructure Services |Infrastructure Planning, Temporary Full Time Approved by Council - OM 21/12/17.
Design and Delivery (3 years, 17/04/18 - 16/04/21)
Funds have been provided in the 2018/19 capital budget to meet the salary cost.
Asset and Quality Control Infrastructure Services |Civil Operations Temporary Full Time This position was created to undertake condition assessments of council assets to
Inspector (6 months, 19/02/18 - 17/08/18, |identify defects particularly relating to high risk assets such as footpaths.
position extended to 23/11/18
and to 22/2/19) Salary provision can be met within 2018/19 budget through the vacant position of
Assistant Supervisor.
Project Officer Community Services |Community Services Temporary Full Time Full time temporary position created in lieu of Branch Performance Co-ordinator position
(5/1/19 - 18/10/19) while the position holder is on parental leave.
Salary provision can be met through the absence of the Branch Performance Co-
ordinator position.
Page 44 of 44