RFI - Ecological Assessment Report

INTRODUCTION                                                                                             1-14

1.8     Incidents Procedure

        The Contractor is to report any incidents of environmental damage (even where damage is minimal)
        to the SEO. The SEO will establish a Complaints and Incidents Register (as indicated above) and all
        incidents will be investigated and logged into the Register, recording:
        •      date, time and nature of incident;
        •      impact of incident;
        •      response initiated;
        •      action taken (to be documented in the Incident/ Community Feedback Form);
        •      reporting to Council/EPA undertaken; and
        •      on-going monitoring required.

        All incidents during the construction period shall be reported to the SEO. Should a significant non-
        compliance incident occur, the SEO will be responsible for notifying Council’s nominated person as
        soon as practicable, but no later than 12 hours after the incident. Advice on action to be implemented
        should be taken from Council’s designated officer and/or the EPA. Contact details of the agencies
        and key representatives should an incident occur are to be confirmed prior to commencement of
        construction.

        Monthly reporting should identify the nature of the complaint or incident, investigations undertaken
        and remedial measures undertaken if warranted.

1.9     Environmental Compliance Reporting

1.9.1   Construction Phase

        Monthly Environmental Compliance Reports (ECR’s) on all aspects of the environmental monitoring
        are to be prepared and submitted by the Principal Contractor to the Superintendent within seven
        working days of the end of that month and summaries then submitted to Council within the format
        approved by Council within 10 working days of the end of the month to which the report applies.

        Monthly compliance reporting shall continue until such time as the Principal Contractor quits the site.
        The monthly ECR’s shall include the following as a minimum:
        •      Monitoring that has been undertaken;
        •      Compliance with standards;
        •      Incidents, accidents and complaints;
        •      Problems, remedial actions undertaken and the outcomes of those actions; and
        •      Plan Updates.

        The format and content of the Monthly ECR shall be agreed with Council prior to submission of the
        first report. These reports will highlight any non-standard results. The format and content of these
        reports shall be in hard copy and digital form and shall generally include the following:
        •      Tables with monitoring results (digital form should be in Excel format);

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