2015-05-26 Planning & Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                              26 MAY 2015


4.    CONSULTATION
4.1. IDAS Referral Agencies
The application was referred to the following IDAS Referral Agencies:
Concurrence
Department of State Development, Infrastructure and Planning
The Department is a concurrence agency for Public Passenger Transport & Railways matters.
The Department responded on the 13 February 2015 indicating they have no requirements
relating to the application.
4.2. Other Referrals
The application was forwarded to the following internal Council specialists:
    Executive Officer;
    Coordinator Engineering Assessment;
    Environmental Health Officer;
    Local Disaster Coordinator;
    Community Development Officer
    Environment Officer; and
    Principal Strategic Planner.
4.3. Public Notification
The application was publicly notified for 15 business days in accordance with the Sustainable
Planning Act 2009. Eighteen (18) properly made submissions were received. Seventeen (17) of
the submissions support the application and are from a mix of local residents, RV owners from
across Australia, local businesses and community groups.

One (1) submission was received on the last day of advertising from the Combined Coastal Car
Club withdrawing their letter of consent and objecting to the development application. The
following table outlines the Club’s concerns with a further response provided by Council’s
Executive Officer:

Concern                                        Response
The original letter of support was signed         Initial discussions with the Club were around a smaller
in good faith with the understanding the            area being used (northern end only) to accommodate up
football field and northern area was all            to 15 vehicles.
that was to be used. The application
shows an increase from 19 RVs using the           At its meeting on 28 August, 2014 Council amended its
site when the club signed the letter, to the        approach to include all the open space within the Car
current application with 40 RVs.                    Club’s permit to occupy area (including the football
                                                    training field).
                                                  Further discussions occurred between the Club and a
                                                    Council officer that did not reflect the Council decision.
                                                    This was subsequently clarified by way of letter dated 10
                                                    November, 2014 to which the Club signed consent. The
                                                    letter also provided a copy of the report and Council
                                                    minutes from August, 2014. There is no mention in the
                                                    report to Council or the letter dated 10 November of the
                                                    use being restricted to 19 sites.




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