2015-07-21 Planning & Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                         21 JULY 2015


Previous Council Consideration
Ordinary Meeting, 12 March 2015, Item 7, Page 7:
That Council note the report by the Property and Facilities Manager to the Planning &
Organisation Committee Meeting dated 3 March 2015 and:
A.       Repeal the Interim Tenure Policy for the Community Use of Council Owned and Managed
         Infrastructure that transferred to the Noosa Council from the Sunshine Coast Regional
         Council under the Local Government (De-amalgamation Implementation) Regulation 2013;
B.       Approve the Community Purpose Land and Infrastructure Tenure Policy as set out in
         Attachment 1 to this report subject to the following amendments:
         1.     Inclusion of an advisory note under “Land and Infrastructure Operating Expenses”
                advising that Council has policies in place that deal with how general rates can be
                waived for community groups;
         2.     Changes as follows to “Land and Infrastructure Maintenance and Renewal
                Expenses”:
                All new tenure arrangements will specify the tenure holder as solely responsible for
                the costs of maintaining, repairing and replacing improvements and also maintenance
                of existing grounds and facilities within the tenured area, unless otherwise agreed. It
                is acknowledged that there may be exceptional circumstances, such as matters
                relating to public safety, where Council takes responsibility for short-term repairs and
                associated costs. An inspection program undertaken by Council will generate an
                asset renewal and maintenance plan which will be the community organisation’s
                responsibility to implement; and
C.       Authorise the Chief Executive Officer to put in place administrative guidelines and tools
         required to implement the policy.

Finance & Risk
Nil.
Consultation

External Consultation - Community & Stakeholder
Nil.

Internal Consultation
Director Corporate Services
Community Development Coordinator
Property Officer

Departments/Sections Consulted:

       Community Services                              Planning & Infrastructure
       Disaster Management & Public Order              Building & Plumbing Services
       Waste & Environmental Health                    DA Planning
X      Community Facilities                            Strategic Land Use Planning
       Cultural Facilities                             Asset Design & Investigations
                                                       Asset Planning
                                                       Civil Operations
                                                       Environment
       Executive Office                            X   Corporate Services
       Community Engagement                            Finance
       Customer Service                                ICT
       Executive Support                               Procurement & Fleet
       Governance                                  X   Property & Facilities
       Human Resources                                 Revenue Services



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