2017-08-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                  8 AUGUST 2017


Previous Council Consideration

Ordinary Meeting Minutes, 28 August 2014, Item 6, Page 17
That Council note the report by the Executive Officer relating to the provision of a recreational
vehicle (RV) stopover area, waste dump point and associated facilities at Cooroy, and request
staff to:
A.     Enter into formal negotiations with the Combined Coastal Car Club to allow for a 12 month
       trial for an RV Stopover utilising the open space included in the Club’s permit to occupy
       over part of Lot 1 SP242414, 17 Mary River Road, Cooroy;
B.     Submit an application for material change of use to allow temporary use of the site for up to
       2 years by fully self-contained compact recreational vehicles (excluding big rigs over 12.5
       m in length), subject to satisfactory arrangements being made with the Combined Coastal
       Car Club;
C.     Develop a detailed minimum design and associated estimate of costs for a waste dump
       point and associated facilities to be located within Lot 1 SP242414, 17 Mary River Road,
       Cooroy (as per Figure 2 outlined in the report), together with associated directional and
       user signage with a view to a request for funding being submitted to the quarterly budget
       review process to allow construction to occur during 2014-15;
D.     Prepare a feasibility assessment of the project to ensure that all financial and risk issues
       are addressed including the approach to the management model for the 12 month trial; and
E.     Investigate options and estimated costs to provide parking spaces for long “recreational”
       vehicles in close proximity to Cooroy town centre and revisit usage of the Council freehold
       land opposite Cooroy Library for an interim parking area for longer vehicles until a
       permanent solution can be implemented.

Ordinary Meeting Minutes, 4 June 2015, Item 4, Page 15
That Council note the report by the Development Planner to the Planning & Organisation
Committee Meeting dated 26 May 2015 regarding Application No. MCU15/0003 for a
Development Permit for a Self-Contained RV Stop & Waste Dump Point situated at 17Mary River
Road, Cooroy and:
A.   Approve the application subject to the conditions and grounds for approval contained in the
     Planning & Organisation Committee Agenda dated 26 May 2015 with the deletion of
     condition 11 and amendments to conditions 13 and 16 to read as follows:
     13. To ensure the safety of visitors, the site must be managed by a caretaker.
     16. The vehicle access road, passing bays, access driveways and waste dump point
           must be constructed generally in accordance with the approved plans. These works
           must be completed prior to the commencement of the use.
B.   Reaffirm Council’s position that the Combined Coastal Car Club and Cooroy Horse & Pony
     Club’s needs for use of the site will be given priority, with the area in front of club house
     and the first access driveway only used on an as needs basis after consultation with the
     Combined Coastal Car Club.

Finance & Risk
This report outlines the financial commitment required to operate the facility under the existing
model. The new EOI process recommended will require further staff resources and advertising
costs (approximately $500). A new management agreement may incur some legal costs in the
order of $2,000.




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